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HomeMy WebLinkAboutMIN 2020 1021 CC SA REGMINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California October 21 , 2020 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on October 21, 2020, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:32 p.m. 2. PLEDGE OF ALLEGIANCE: Mayor Parvin led the Pledge of Allegiance. 3. ROLL CALL: Present: Staff Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin. Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Karen Vaughn, Interim Deputy City Manager; Kambiz Borhani, Finance Director; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, Interim City Engineer; Brian Chong, Assistant to the City Manager; Jessica Sandifer, Community Services Manager; Mackenzie Douglass, Program Manager; Shaun Kroes, Program Manager; Chris Thompson, Senior Information Systems Analyst; Captain Victor Fazio, Sheriff's Office; Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Recognizing October 23-31 as Red Ribbon Week. Mayor Parvin presented a proclamation to Captain Victor Fazio of the Ventura County Sheriff's Office recognizing October 23-31 as Red Ribbon Week. B. Proclamation Recognizing October 24 as World Polio Day. Mayor Parvin presented a proclamation to Chris Barrett, President of the Rotary Club of Moorpark Morning and Kelly Best, President of the Rotary Club of Moorpark with proclamations recognizing October 24 as World Polio Day. Minutes of the City Council/Successor Agency Moorpark, California Page2 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: October 21, 2020 CONSENSUS: It was the unanimous consensus of the Council to remove Item 1 O.K. from the Consent Calendar for future consideration to a date uncertain upon the request of staff and to adjourn the meeting in memory of John Bartolotto at the request of Mayor Parvin. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported on an email received from a resident by the City Council expressing concerns about racism and hatred in Moorpark and declared that the Council denounces all forms of racism, violence, hatred, and injustice and provided information on 2-1-1 as a supportive service to get help. Councilmember Pollock reported he attended a UCLA conference as part of his representation with the Southern California Association of Governments (SCAG) on the long-term impacts to transportation in California as a result of the pandemic and how individuals will respond to use of mass transit and ride sharing. Councilmember Mikos thanked Councilmember Pollock for commenting on the resident correspondence received and encouraged use of 2-1-1 for support. Councilmember Mikos reported she attended the League of California Cities virtual conference and commented on the inspiring keynote speaker, a session on the role of local government on adapting to climate change and what to do when in person engagement is not possible and attended the conference's Beacon Awards presentation. Councilmember Mikos reported on October 15 she attended Economic Development Collaborative of Ventura County (EDC-VC) meeting and commented on its Small Business Center and the number of businesses assisted by various types of loan and grant programs, and noted the EDC received additional monies to lend to small businesses who have been denied loans by banks. Councilmember Enegren reported today he attended the Ventura County press conference on adapting to COVID-19. Minutes of the City Council/Successor Agency Moorpark, California Page 3 October 21, 2020 Mayor Parvin encouraged business owners to subscribe to the City's economic development newsletter, "M-Powered", to get the latest information on business reopenings, financing opportunities, free webinars, and other business resources. Mayor Parvin announced Free Mulch Day on Saturday, October 24, from 9:00 a.m. to 12:00 p.m. in the parking lot south of the City's Library at 699 Moorpark Avenue. Mayor Parvin announced a meeting of the General Plan Advisory Committee (GPAC) on October 22 at 6:30 p.m. to start a conversation about what Moorpark will look like in 2050. Also upcoming, a special community workshop will be held on November 19 to develop the Vision Statement for the 2050 General Plan. GPAC meetings are broadcast live on Moorpark TV and online at moorparkgeneralplan.com. Sign up to receive updates about the project and future meetings. Mayor Parvin announced the City of Moorpark's Spooky Avenue Halloween Drive-thru trunk-or-treat event taking place at Arroyo Vista Park on October 31 from 3:00 p.m. to 6:00 p.m. Moorpark businesses will be safely distributing candy to cars as residents drive thru. Mayor Parvin reported on the following: participated in five weekly COVID-19 briefing calls; on September 18 participated in the Moorpark Chamber of Commerce breakfast sponsored by Los Robles Hospital; on September 21 volunteered at the annual Rotary Club golf tournament; on September 24 attended the Clean Power Alliance Sustainable Incubator Workshop; on September 26 participated in the Tierra Rejada Road clean up coordinated by the Rotary Club; on September 29 participated in the Boys & Girls Club Board of Directors meeting; on September 30 participated in the Candidates' Forum; on October 1 attended the Clean Power Alliance Board of Directors meeting where two power purchase agreements were approved and added funding to continue the COVID-19 Bill Assistance Program; on October 5 provided a City update to the Kiwanis Club; on October 6 attended a Moorpark Chamber of Commerce mixer sponsored by Moorpark Karate and Krav Maga; on October 7-9 attended the virtual League of California Cities conference; on October 7 attended the Administration, Finance and Public Safety Standing Committee to discuss the City's Reserve Policy which is on tonight's Consent Calendar as Item 10.F; on October 8 attended the virtual Beacon Awards where the City won a Silver Beacon Spotlight Award for its work on sustainability; on October 10 attended Oktoberfest at Enegren's Brewing Company; on October 14 met with the Council on American Islamic Relations; on October 15 attended a Ventura Council of Governments (VCOG) Administrative Committee meeting; and today joined the County Board of Supervisors press conference which included how Enegren Brewing was able to pivot business operations to adapt to COVID-19 restrictions. Minutes of the City Council/Successor Agency Moorpark, California Page4 A. City Manager COVID-19 Update. None. 8. PUBLIC HEARINGS: October 21, 2020 A. Consider a Resolution Updating Staff Billing Rates and Rescinding Resolution No. 2017-3596, and Finding This Action Exempt from the California Environmental Quality Act. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2020-3951, rescinding Resolution No. 2017-3596. (ROLL CALL VOTE REQUIRED) Mr. Borhani gave the staff report and noted a correction on page 2 which should read "service charge", not surcharge and remarked that, if adopted, the new rates will be posted on the City's website. He further advised the public hearing notice was published in the newspaper and notice also was sent to Building Industry Association, Southern California Edison, and The Gas Company per their standing requests. Mayor Parvin opened the public hearing. One comment from Moorpark resident Chuck Hamm was read into the record, stating that the increase in billing rates should more transparently be called salary increases. Mayor Parvin closed the public hearing. MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to adopt Resolution No. 2020-3951, rescinding Resolution No. 2017-3596. The motion carried by unanimous roll call vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentation by Joseph Pope, Water and Sanitation Services Director, Ventura County Waterworks District No. 1 on Proposed 2021 Water Rates. Received presentation by Mr. Pope; questions were asked regarding planned sewer improvements; billing cycles; and desalter plant which is on hold due to litigation regarding pumping rights. There were no speakers. CONSENSUS: It was the consensus of the City Council to receive and file the presentation. Minutes of the City Council/Successor Agency Moorpark, California Page 5 October 21, 2020 B. Consider Approving Execution of License Agreements with Southern California Edison for the Use of City Facilities in Support of a Community Resource Center (CRC) during Public Safety Power Shutoff Events. Staff Recommendation: Authorize the City Manager to execute the License Agreements with Southern California Edison, in a form approved by the City Attorney. (ROLL CALL VOTE REQUIRED) Mr. Douglass gave the staff report. Discussion followed among Councilmembers and staff regarding the following: 1) Estimated length of Public Safety Power Shutoff events; 2) Which of the two Community Resource Center locations would be used in the event of an outage; 3) The need for the provision of generators if power in the designated Community Resource Center location(s) is lost; and 4) What locations in Moorpark have been identified for switches that will isolate circuits and the timeframe for switch installation. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to authorize the City Manager to execute the License Agreements with Southern California Edison, in a form approved by the City Attorney. The motion carried by unanimous roll call vote. C. Consider Award of Agreement to RideCo Inc. for a Pilot Mobility On Demand Rideshare Program. Staff Recommendation: Authorize award of Agreement to RideCo Inc. with two, one-year renewal options, for a Pilot Mobility On Demand Rideshare Program for a not-to-exceed amount of $545,500, subject to final language approval of the City Manager and City Attorney, and authorize the City Manager to sign the Agreement. Mr. Kroes gave the staff report. Discussion followed among Councilmembers and staff regarding the following: 1) Clarification that the revenue sources for the service are not from the General Fund; 2) Has the City considered taking the service in- house; and 3) Proposed hours of service. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to authorize award of Agreement to RideCo Inc. with two, one-year renewal options, for a Pilot Mobility On Demand Rideshare Program for a not-to- exceed amount of $545,500, subject to final language approval of the City Manager and City Attorney, and authorize the City Manager to sign the Agreement. The motion carried by unanimous roll call vote. Minutes of the City Council/Successor Agency Moorpark, California D. Page 6 October 21 , 2020 Consider Adoption of the City's Broadband Strategic Plan. Staff Recommendation: 1) Adopt the draft Broadband Strategic Plan prepared by Magellan Advisors; and 2) Provide direction to staff regarding implementation of the Broadband Strategic Plan as enumerated in numbers 1 through 8 in the Agenda Report. Mr. Chong gave the staff report and introduced Magellan Advisors team representatives to present the Broadband Strategic Plan. Discussion followed among staff, consultants, and Council regarding the following: 1) Possible new information gained due to increased demand for internet connectivity due to COVID-19 and potential revisions to the Plan; 2) Possible grant opportunities for the development of the Meet Me Room; 3) Include a discussion of the cost of joint trench opportunities when mid-year budget discussion take place; and 4) Potential use of City- owned street lights in the future to provide broadband service which could also be a revenue source. Yuri Yurovski, Moorpark resident, spoke regarding the importance of providing good broadband service with appropriate bandwidth to deliver the service necessary in light of COVID-19, and suggested that a citizen survey be conducted to get a full picture of both the residential and commercial needs. George Amandollo, resident of Ventura, has been involved with the Broadband Consortium for over five years; noted broadband is lacking in Ventura County; commended Brian Chong and Magellan Advisors; and noted that it is good plan, and the City of Moorpark is being a leader in the County on this topic. MOTION: Councilmember Simons moved and Councilmember Pollock seconded a motion to 1) Adopt the draft Broadband Strategic Plan prepared by Magellan Advisors; and 2) Provide direction to staff regarding implementation of the Broadband Strategic Plan as enumerated in numbers 1 through 8 in the Agenda Report. The motion carried by unanimous roll call vote. E. Recommend Custom Questions for the National Community Survey. Staff Recommendation: Add custom questions for the National Community Survey as recommended by the City Council. Mr. Gagajena gave the staff report. Discussion and direction followed among Councilmembers and staff including: 1) The length of time estimated to complete the survey; 2) The number of surveys to be conducted, estimated at 700, to receive a statistically valid number of responses at 3% to 4%± margin of error; 3) Requested outreach to the Southern California Association of Minutes of the City Council/Successor Agency Moorpark, California Page 7 October 21, 2020 Governments (SCAG) regarding mobility or transportation questions that may mesh with surveys that are being conducted across Southern California; 4) Possible inclusion of a question regarding types of housing stock based on that sample additional questions provided; 5) Possible inclusion of a question regarding size of residential units, and the suggested question on economic development strategies; 6) Possible inclusion of a question regarding where citizens get their updates on City information, and potentially a broad question on the use of public transportation in the evenings if it was available; 7) Possible inclusion of a question regarding contact with the city and customer service satisfaction. Mr. Brown commented on the importance of maintaining standard questions used by the National Research Center to allow for accurate comparison across communities nationwide and confirmed Council direction to consider inclusion of questions regarding housing types and transportation to be posed to the National Research Center for discussion prior to finalizing the survey. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to add custom questions for the National Community Survey as recommended by the City Council. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to approve the Consent Calendar with the exception of Item 1 O.K. which was pulled from the Agenda at the request of staff. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2020/21 -October 21, 2020. Staff Recommendation: Approve the warrant register. B. Consider Resolution Confirming Executive Order No. 2020-08, an Order of the Director of Disaster Services Authorizing to Reduce Hourly Rental Fees for Outdoor Public Facilities and Suspend Conflicting Municipal Law. Staff Recommendation: Adopt Resolution No. 2020-3952 ratifying the Director of Disaster Services' Executive Order No. 2020-08 Authorizing to Reduce Hourly Rental Fees for Outdoor Public Facilities and Suspend Conflicting Municipal Law. (ROLL CALL VOTE REQUIRED) C. Consider Authorizing the City Manager to Execute a One-Year Extension of the Lease for the California Highway Patrol at the Moorpark Police Services Center. Staff Recommendation: Authorize the City Manager to execute a one-year extension of the lease, with current terms and previously-established rental rates, subject to final language approval by the City Manager. Minutes of the City Council/Successor Agency Moorpark, California Page 8 October 21, 2020 D. Consider Resolution Amending the Conflict of Interest Code of the City of Moorpark and Rescinding Resolution No. 2019-3858. Staff Recommendation: Adopt Resolution No. 2020-3953, rescinding Resolution No. 2019-3858. (ROLL CALL VOTE REQUIRED) E. Consider Resolution Authorizing the Destruction of City Records in the Parks, Recreation and Community Services Department on File at the Arroyo Vista Recreation Center. Staff Recommendation: Adopt Resolution No. 2020-3954. F. Consider Revised City Council Policy 5.2: Fund Balance Reserve Policy. Staff Recommendation: 1) Approve revisions to Policy 5.2, Fund Balance Reserve, and direct staff to incorporate the revised Policy 5.2 into the next comprehensive update of the City Council Policies Resolution; and 2) Fund the Economic Uncertainty reserve using General Fund unreserved fund balance as suggested. (ROLL CALL VOTE REQUIRED) G. Consider Resolution Authorizing the City's Police Services Rates, False Alarm Billing Rates, and Towing Rates and Rescinding Resolution No. 2018-3723. Staff Recommendation: Adopt Resolution No. 2020-3955 establishing and approving Police Service Fees, False Alarm Billing Rates, and Administrative Fees for Towing of Vehicles and rescinding Resolution No. 2018-3723. (ROLL CALL VOTE REQUIRED) H. Consider a Reimbursement Agreement and Donation to the Moorpark Watershed Parks Recreation and Conservation Authority (MWPRCA) and Resolution Amending Fiscal Year 2020/21 Budget. Staff Recommendation: 1) Approve Loan Agreement with MWPRCA in the amount of $41,000, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2020-3956, authorizing the use of City funding as match for the Proposition 68 Grant and amending the Fiscal Year 2020/21 budget to fund the advance payment and match funding. (ROLL CALL VOTE REQUIRED) I. Consider Revisions to City Council Policy 6.18 -Moorpark City Library Circulation to Allow for Circulation of Discovery Kits and Resolution Revising Library Fine and Fee Schedule and Rescinding Resolution No. 2017-3654. Staff Recommendation: 1) Approve revisions to Policy 6.18 - Moorpark City Library Circulation and direct staff to incorporate the change in to the next City Council Polices update; and 2) Adopt Resolution No. 2020-3957; revising the Library Fine and Fee schedule and rescinding Resolution No. 2017-3654. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 9 October 21, 2020 J. Consider Agreement with Architerra, Inc. for Slope Naturalization Projects in Landscape Maintenance Districts 20 and 22 and Resolution Amending the Fiscal Year 2020/21 Budget in the Amount of $75,660. Staff Recommendation: 1) Approve agreement with Architerra, Inc. for design of naturalized landscape slopes in Landscape Maintenance District 20; and authorize the City Manager to sign the agreement subject to final language approval of the City Manager; and 2) Approve agreement with Architerra, Inc. for design of naturalized landscape slopes in Landscape Maintenance District 22, and authorize the City Manager to sign the agreement subject to final language approval of the City Manager; and 3) Adopt Resolution No. 2020-3958, amending the Fiscal Year 2020/21 budget to fund landscape architecture services in Landscape Maintenance Districts 20 and 22. (ROLL CALL VOTE REQUIRED) Item 1 O.K. was removed from the Consent Calendar to a date uncertain: K. Consider Resolution Exonerating Monument Bonds for K. Hovnanian at Meridian Hills, LLC -Tracts 5405, 5187-1 and 5187-2. Staff Recommendation: 1) Adopt Resolution No. 2020-__ , exonerating Monumentation Bond Numbers SNO4002555, SNO4002554, and SNO4002553; and 2) Authorize the City Clerk to exonerate the Bonds as shown in the agenda report and draft resolution. L. Consider the Reduction of Cash Deposit for Grading & Improvements at 14350 White Sage Road (Fairfield Inn) -Moorpark Hospitality, Inc. Staff Recommendation: Authorize the City Clerk to reduce the cash deposit for grading and improvement to 14350 White Sage Road (Fairfield Inn) to $10,802.03 for Moorpark Hospitality, Inc. M. Consider Resolution Authorizing the City of Moorpark's Fiscal Year 2020/21 Transportation Development Act Claim. Staff Recommendation: Adopt Resolution No. 2020-3959, authorizing the submittal of City's Transportation Development Act Claim. N. Consider Amendment No. 2 to Phoenix Civil Engineering, Inc. for Construction Management Services for an Increase in the Amount of $4,400.00; and Consider Amendment No. 5 to RJR Engineering & Consulting, Inc. for Additional Design Services for an Increase in the Amount of $1,600.00 for the Metrolink South Parking Lot South Entry Project. Staff Recommendation: 1) Authorize the City Manager to sign Amendment No. 2 to the Agreement with Phoenix Civil Engineering, Inc. for additional construction management services in the amount of $4,000.00 and increase the ten percent (10.00%) contingency in the amount of $400.00 for a revised total Agreement not-to-exceed amount of $68,624.00, subject to final language approval of the City Manager; and 2) Authorize the City Manager to sign Amendment No. 2 to the Agreement with RJR Engineering & Consulting, Inc. in the amount of $1,600.00 for a Minutes of the City Council/Successor Agency Moorpark, California Page 10 October 21 , 2020 revised total Agreement not-to-exceed amount of $101,635.05, subject to final language approval of the City Manager. (ROLL CALL VOTE REQUIRED) 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Consider Ordinance No. 483 Amending Chapter 3.16 (Investment of City Funds) of Title 3 (Revenue and Finance), and Section 2.14.030 (Functions) of Chapter 2.14 (Director of Finance) of Title 2 (Administration and Personnel), of the Moorpark Municipal Code. Staff Recommendation: Waive full reading, declare Ordinance No. 483 read for the second time, and adopted as read. (ROLL CALL VOTE REQUIRED) Ms. Spangler read the title of Ordinance No. 483. AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING CHAPTER 3.16 (INVESTMENT OF CITY FUNDS) OF TITLE 3 (REVENUE AND FINANCE), AND SECTION 2.14.030 (FUNCTIONS) OF CHAPTER 2.14 (DIRECTOR OF FINANCE) OF TITLE 2 (ADMINISTRATION AND PERSONNEL), OF THE MOORPARK MUNICIPAL CODE MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to waive full reading, declare Ordinance No. 483 read for the second time, and adopted as read. The motion carried by unanimous roll call vote. B. Consider Ordinance No. 484 Approving Development Agreement No. 2018-01 By and Between the City of Moorpark and Daly Group Inc. for a Mixed-Use Commercial and Residential Development Project on 2.15 Acres of Land Located at 226 High Street in Downtown Moorpark. Staff Recommendation: Waive full reading, declare Ordinance No. 484 read for the second time, and adopted as read. (ROLL CALL VOTE REQUIRED) AT THIS POINT in the meeting Councilmember Enegren announced he would recuse himself from participating in the discussion of Item due to a potential conflict of interest. The time was 9:09 p.m. Ms. Spangler read the title of Ordinance No. 484. AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING DEVELOPMENT AGREEMENT NO. 2018-01 BY AND BETWEEN THE CITY OF MOORPARK AND DALY GROUP INC. FOR A MIXED-USE COMMERCIAL AND RESIDENTIAL DEVELOPMENT PROJECT ON 2.15 ACRES OF LAND LOCATED AT 226 HIGH STREET IN DOWNTOWN MOORPARK Minutes of the City Council/Successor Agency Moorpark, California Page 11 October 21 , 2020 MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to waive full reading, declare Ordinance No. 484 read for the second time, and adopted as read. The motion carried by a vote of 4-0 with Councilmember Enegren abstaining. AT THIS POINT in the meeting, Councilmember Enegren returned. The time was 9:10 p .m . 12 . CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to adjourn the meeting in memory of Moorpark resident John Bartolotto . The motion carried by unanimous voice vote . The time was 9:12 p.m. ~W-U ) ~~ Jaice &Parvin, Mayor ATTEST: