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HomeMy WebLinkAboutMIN 2020 1104 CC SA REG MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California November 4, 2020 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on November 4, 2020, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:33 p.m. 2. PLEDGE OF ALLEGIANCE: Mayor Parvin led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Karen Vaughn, Interim Deputy City Manager; Kambiz Borhani, Finance Director; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, City Engineer; Brian Chong, Assistant to the City Manager; Jessica Sandifer, Community Services Manager; Mackenzie Douglass, Program Manager; Shaun Kroes, Program Manager; Chris Ball, Management Analyst; Chris Thompson, Senior Information Systems Analyst; Captain Victor Fazio, Sheriffs Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus to pull Consent Calendar Item 10.G. for individual consideration upon the request of Councilmember Pollock. Minutes of the City Council/Successor Agency Moorpark, California Page 2 November 4, 2020 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos requested the meeting be adjourned in memory of Moorpark resident Mary Leavens Schwabauer. Councilmember Mikos reported on October 31 she attended the Spooky Avenue Halloween event and commented on the large turnout. Councilmember Simons also commented on the October 31 Spooky Avenue Halloween event and extended thanks to staff for putting on the event. Mayor Parvin announced the Skate Park will be closed all day on Wednesday and Thursday, November 4 and 5, while some masonry repairs to the coping and tile components are performed. The process includes use of a specialized epoxy, and that epoxy needs time to cure before it can withstand regular use. Mayor Parvin announced the Registration for Winter Recreation Programs opens on November 16, and including Camp Moorpark, Breakfast with Santa, and a variety of classes for all ages. For details, look for the Moorpark Recreation Winter Guide in your mailbox next week, or visit www.moorparkca.gov/recreation. Mayor Parvin extended thanks to staff for planning and executing the Spooky Avenue Halloween event. Mayor Parvin reported on October 26 she volunteered at the Boys & Girls Club annual golf tournament. Mayor Parvin reported she participated in COVID-19 elected official's briefings and noted comments by Dr. Robert Levin on the importance of maintaining protocols, social distancing, and mask protocols. A. City Manager COVID-19 Update. Mr. Brown reported as of November 3, Ventura County is in the Red Tier which the State has designated as "substantial transmission" and is determined by the seven-day average case rate which must be between 1 %-3.9% and testing positivity rate which must be between 2%-4.9% for two weeks to move to the next less-restrictive Orange Tier. Currently the Ventura County case rate is 5.3% and the positivity rate is 2.4%. COVID-19 testing is available for all residents at no cost five days a week from 10:00 a.m. to 7:00 p.m. Monday through Friday at Moorpark College. Current weekend testing times and locations in Ventura County can be found at vcrecovers.org. Minutes of the City Council/Successor Agency Moorpark, California Page 3 November 4, 2020 The restrictions placed on residents are a reflection of countywide metrics. Red Tier status means that businesses are limited to the number of persons they can have in commercial establishments and eateries. In this tier retail and shopping malls, swap meets are restricted to 50% occupancy, and personal care services, outdoor playgrounds and wineries can operate indoors with modifications. Restrictions still remain in place around many activities. Moving into the Orange Tier would permit live events (except professional sports) and amusement parks to be opened with limited occupancies (25%) and occupancy restrictions on the business sectors would increase indoor capacity. With regard to business grant and rental assistance programs, the County of Ventura has notified all businesses and applicants of their eligibility to receive funding through CARES Act funds allocated to the business grant program. The County has disbursed program funds in three phases with 14 Moorpark businesses receiving funding in the first round, and 113 businesses receiving funding in the second round. The City is also making a major adjustment in its activities with ticketing for parking enforcement resuming on designated street sweeping days beginning Monday, November 9. The City began issuing warnings on October 22 regarding street sweeping restarting. The City stopped ticketing in the early days of the pandemic because of the number of people needing to stay home. The City has a requirement to keep debris out of the storm drains as we head into the rainy season and street sweeping is part of this compliance. If you need to know what day your street is swept you can check the signage in your neighborhood or visit the City's website at www.moorparkca.gov/streetsweeping. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentation by Rudy Gonzales, Region Manager for Southern California Edison with an Update on Wildfire Mitigation. Mr. Gonzales gave the presentation. Discussion and questions followed among the Councilmembers and Mr. Gonzales which focused on the following 1) How many wooden poles are in Moorpark; 2) Southern California Edison (SCE) is focusing on replacing wooden poles that are in the highest fire risk areas; 3) To what extent is SCE planning to underground poles; 4) The California Public Utilities Commission (CPUC) regulates and allocates funding for Minutes of the City Council/Successor Agency Moorpark, California Page4 November 4, 2020 undergrounding of utilities and the cost to underground is high; 5) Overhead utilities in Moorpark often carry both transmission and distribution lines because of the local substation, and these types of facilities are more expensive to underground; 6) SCE has been working with CPUC to expand the Rule 20 (undergrounding) program funding and SCE can provide a separate update on status; 7) Nine circuits serve the Moorpark community and is there a more understandable way for individuals to know what circuit they are in; 8) Discussion of circuits most at risk for shut offs which include the Anton Circuit because it is in a rural, vegetated area; 9) Circuits that are served by both overhead and underground lines have experienced shut offs and SCE is installing switches to separate these facilities and sectionalize lines to minimize impacts; 10) The neighborhoods in the Anton Circuit should be identified to better advise residents of potential shut offs; 11) Requested locations of weather stations in Moorpark aside from the substation location; 12) Requested information on the prioritization for the installation of hardened overhead lines for Moorpark circuits; 13) Requested how many line miles are in designated high-risk fire areas. There were no speakers. CONSENSUS: It was the consensus of the City Council to receive and file the report. B. Annual Presentation by Dr. Julius Sokenu, Moorpark College President. Dr. Sokenu gave the presentation. Discussion followed among Councilmembers and Dr. Sokenu regarding the following: 1) Connecting students with the Moorpark business community and with local service organizations; 2) How the pandemic is affecting enrollment; and 3) The Zoo has been open since September and virtual zoo tours are available. C. Consider Appointment of a City Council Ad Hoc Committee Related to Amendment of Development of Disposition and Development Agreement for Warehouse Discount Center. Staff Recommendation: Select two members of the City Council to participate on the Ad Hoc Committee for the Warehouse Discount Center. Mr. Brown gave the staff report. There were no speakers. Minutes of the City Council/Successor Agency Moorpark, California Page 5 November 4, 2020 MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to appoint Councilmembers Enegren and Pollock to serve on an Ad Hoc Committee for the Warehouse Discount Center. The motion carried by unanimous roll call vote. D. Receive a Report on General Fund's First Quarter (July-Sept) Budget Update for Fiscal Year 2020/21. Staff Recommendation: Receive and file the report. Mr. Borhani gave the staff report. Mr. Brown commented to extend thanks to the Ventura County Sheriff's Office for its efforts in containing its costs, and to City employees who volunteered to toll their contracts to hold down employee costs, but added while notable, those cost containment efforts are not sustainable. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to receive and file the report. The motion carried by unanimous roll call vote. E. Consider an Ordinance Amending Chapter 8.36, Regulating Collection and Transportation of Solid Waste, of Title 8, Health and Safety, of the Moorpark Municipal Code. Staff Recommendation: Introduce Ordinance No. 485 for first reading, waive full reading, and place this ordinance on the agenda for the November 18, 2020, Regular meeting for purposes of providing second reading and adoption of the ordinance. (ROLL CALL VOTE REQUIRED) Mr. Douglass gave the staff report. Councilmember Enegren asked clarifying question about the number of bins required based on organic waste generated by a business and associated cost. Mr. Ennis read the title of Ordinance No. 485. AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING CHAPTER 8.36, SOLID WASTE, OF TITLE 8, HEAL TH AND SAFETY, OF THE MOORPARK MUNICIPAL CODE, AND APPROVING A CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION IN CONNECTION THEREWITH There were no speakers. Minutes of the City Council/Successor Agency Moorpark, California Page6 November 4, 2020 MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to introduce Ordinance No. 485 for first reading, waive full reading, and place this ordinance on the agenda for the November 18, 2020, Regular meeting for purposes of providing second reading and adoption of the ordinance. The motion carried by unanimous roll call vote. F. Consider a Resolution Revising the Rules for Tennis, Pickleball, and Multiuse Court Facilities and Rescinding Resolution No. 2017-3645; Consider a Resolution Establishing Hours for Tennis and Pickleball Courts; and Consider a Resolution Amending the Fiscal Year 2020/21 Budget to Appropriate $6,500 from the Community Wide Park Development Fund (2010) for the Purchase of Sound Attenuation Material. Staff Recommendation: 1) Approve Resolution No. 2020-3960, Rules for Tennis Courts, Pickleball Courts, and the Multiuse Court, rescinding Resolution No. 2017-3645; and 2) Approve Resolution No. 2020-3961, Tennis Court and Pickleball Court Hours of Operation; and 3) Approve the installation of sound attenuation material on the pickleball court at Tierra Rejada Park and Resolution No. 2020-3962, Amending the FY 2020/21 Operating Budget to Appropriate $6,500 from Fund 2010 (Community Wide Park Development Fund) to purchase the sound attenuation material. Mr. Laurentowski gave the staff report. Discussion followed among the Council and staff including: 1) Use of courts for martial arts practice and Zumba classes is occurring; 2) The need for sound attenuation installation due to the frequent use of the courts especially on weekends and other park uses; and 3) The potential for consideration of fundraiser by pickleball users to contribute to the cost associated with the sound attenuation. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to approve resolutions approving Rules for Tennis Courts, Pickleball Courts, and the Multi-use Court, Tennis Court, and Pickleball Court Hours of Operation; and approved the installation of sound attenuation material on the pickleball court at Tierra Rejada Park and Resolution No. 2020-3962, Amending the FY 2020/21 Operating Budget to Appropriate $6,500 from Fund 2010 (Community Wide Park Development Fund) to purchase the sound attenuation material. The motion carried by unanimous roll call vote. Minutes of the City Council/Successor Agency Moorpark, California G. Page 7 November 4, 2020 Consider a Resolution Revising the Rules and Regulations Governing City Facility Rentals and Rescinding Resolution No. 2020-3876; and Consider a Resolution Revising Facility Rental Fees, Deposits, and Additional Charges and Rescinding Resolution No. 2020-3877. Staff Recommendation: 1) Approve Resolution No. 2020-3963, Rules and Regulations Governing City Facility Rentals, rescinding Resolution No. 2020-3876; and 2) Approve Resolution No. 2020-3964, Facility Rental Fees, Deposits, and Additional Charges and Rescinding Resolution No. 2020-3877. Mr. Laurentowski gave the staff report. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to 1) Approve Resolution No. 2020-3963, Rules and Regulations Governing City Facility Rentals, rescinding Resolution No. 2020-3876; and 2) Approve Resolution No. 2020-3964, Facility Rental Fees, Deposits, and Additional Charges and Rescinding Resolution No. 2020-3877. The motion carried by unanimous roll call vote. H. Consider Rules and Regulations for City-Operated Equestrian Staging Areas. Staff Recommendation: Adopt Resolution No. 2020-3965, Rules and Regulations for City Operated Equestrian Staging Areas. Councilmember Simons inquired regarding potential recusal due to his residence location. Mr. Ennis clarified that the item does not appear to have a material effect on property valuation and Councilmember Simons does not live within 500 feet of the subject location, and therefore there is no conflict with his participation. Mr. Laurentowski gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adopt Resolution No. 2020-3965, Rules and Regulations for City Operated Equestrian Staging Areas. The motion carried by unanimous roll call vote. I. Consider Resolution Amending the Classification Plan and Rescinding Resolution No. 2020-3939, and Resolution Amending the Salary Plan for Non-Competitive Service and Competitive Service Employees and Rescinding Resolution No. 2020-3940. Staff Recommendation: 1) Adopt Resolution No. 2020-3966 amending the Classification Plan and rescinding Resolution No. 2019-3939; and 2) Adopt Resolution No. 2020-3967, amending the Salary Plan for Non-Competitive Service Minutes of the City Council/Successor Agency Moorpark, California Page 8 November 4, 2020 and Competitive Service Employees and rescinding Resolution No. 2019- 3940. (ROLL CALL VOTE REQUIRED) Mr. Gagajena gave the staff report. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Simons seconded a motion to 1) Adopt Resolution No. 2020-3966 amending the Classification Plan and rescinding Resolution No. 2020-3939; and 2) Adopt Resolution No. 2020- 3967, amending the Salary Plan for Non-Competitive Service and Competitive Service Employees and rescinding Resolution No. 2020-3940. The motion carried by unanimous roll call vote. J. Consider Resolution Adopting a Revised Management Benefits Program and Rescinding Resolution No. 2020-3900. Staff Recommendation: 1) Prior to a motion to adopt the Resolution approving the proposed revisions to the Management Benefits Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: "Staff is recommending the City Council approve the proposed revisions to the Management Benefits Resolution to add the position of City Engineer and provide a monthly car allowance of $200.00 for that position. Classification Plan Resolution No. 2020-3939 established the position of City Engineer and Salary Plan Resolution No. 2020-3940 created a salary range of $120,473.60 to $162,011.20 for that position. The person to be selected for the position will be employed pursuant to an employment agreement that will contain standard employment terms covering fringe benefits that will include medical, health, retirement, life insurance, leave time, a monthly car allowance and other benefits as provided in this updated Management Benefits Resolution," and 2) Adopt Resolution No. 2020-3968, rescinding Resolution No. 2020-3900. (ROLL CALL VOTE REQUIRED) Mr. Gagajena gave the staff report. There were no speakers. Prior to a motion Mayor Parvin announced, "Staff is recommending the City Council approve the proposed revisions to the Management Benefits Resolution to add the position of City Engineer and provide a monthly car allowance of $200.00 for that position. Classification Plan Resolution No. 2020-3939 established the position of City Engineer and Salary Plan Resolution No. 2020-3940 created a salary range of $120,473.60 to $162,011.20 for that position. The person to be selected for the position will be employed pursuant to an employment agreement that will contain standard employment terms covering fringe benefits that will include Minutes of the City Council/Successor Agency Moorpark, California Page 9 November 4, 2020 medical, health, retirement, life insurance, leave time, a monthly car allowance and other benefits as provided in this updated Management Benefits Resolution." MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2020-3968, rescinding Resolution No. 2020-3900. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: MOTION: Councilmember Simons moved and Councilmember Mikos seconded a motion to approve the Consent Calendar with the exception of Item 1 O.G. which was pulled from the Consent Calendar at the request of staff. The motion carried by unanimous roll call vote. A. B. C. D. E. F. H. I. Consider Warrant Register for Fiscal Year 2020/21 -November 4, 2020. Staff Recommendation: Approve the warrant register. Consider Minutes of City Council Successor Agency Regular Meeting of November 6, 2019. Staff Recommendation: Approve the Minutes. Consider Minutes of City Council Special Meeting of November 13, 2019. Staff Recommendation: Approve the Minutes. Consider Minutes of City Council Successor Agency Regular Meeting of November 20, 2019. Staff Recommendation: Approve the Minutes. Consider Minutes of City Council Successor Agency Regular Meeting of December 4, 2019. Staff Recommendation: Approve the Minutes. Consider Minutes of City Council Successor Agency Regular Meeting of December 18, 2019. Staff Recommendation: Approve the Minutes. Consider Waiving Bidding Requirement for Irrigation Equipment for City Parks and Landscape Maintenance Districts. Staff Recommendation: Waive Moorpark Municipal Code Section 3.04.250, Open Market Bidding Procedure, for irrigation equipment and supplies purchased from Aqua-flo, for Fiscal Year 2020/21 and Fiscal Year 2021/22. (ROLL CALL VOTE 415TH AFFIRMATION) Consider Forgiveness of Two CalHome Mobilehome Rehabilitation Loans Totaling $34,063.25. Staff Recommendation: 1) Authorize forgiveness of the outstanding mobilehome rehabilitation loan to Ms. Cheryl Valdez in the amount of $15,643.00, and 2) Authorize write-off of outstanding mobilehome rehabilitation loan to Mr. Anthony Kramer in the amount of $18,420.25, and 3) Authorize the Finance Director, or designee, to Minutes of the City Council/Successor Agency Moorpark, California Page 10 November 4, 2020 complete the necessary entries to forgive the outstanding loans, and remove from the City's CalHome mobilehome rehabilitation loan portfolio. (ROLL CALL VOTE REQUIRED) J. Consider Award of Agreement to Zim Industries, Inc. dba Bakersfield Well & Pump Company for Well Pump and Motor Replacement at Arroyo Vista Community Park (AVCP), and Resolution Amending the Budget for Fiscal Year (FY) 2020/21 Appropriating $23,000 from the Equipment Replacement Fund (3003). Staff Recommendation: 1) Award contract to Zim Industries, Inc. dba Bakersfield Well & Pump Company for $16,500, plus a contingency of $6,500, for a total contract amount of $23,000 and authorize execution of the Agreement by the City Manager, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2020-3969 amending the FY 2020/21 budget to fund construction services related to well pump and motor replacement at AVCP. (ROLL CALL VOTE REQUIRED) K. Consider Award of Agreement with Pacific Polymers, Inc. dba American Foam Experts and Resolution Amending Fiscal Year (FY) 2020/21 Budget for $31,918 from the General Fund and Library Fund for Roofing Repairs at Civic Center Campus. Staff Recommendation: 1) Approve Agreement with Pacific Polymers, Inc. dba American Foam Experts for roofing repairs and as needed maintenance and emergency repairs in the amount of $57,618 for the first year, and $30,000/annually for each additional term, and authorize the City Manager to sign the Agreement, subject to the final language approval of the City Manager; and 2) Adopt Resolution No. 2020-3970, amending FY 2020/21 Budget to fund roofing repairs at the Community Center, Development Services Building, and Library. (ROLL CALL VOTE REQUIRED) L. Consider the Resolution Exonerating Grading, Erosion and Sediment Control Surety Bond for Improvements at the Southwest Corner of Everett Street and Walnut Street (Walnut Street Apartments) for the McCarthy Companies. Staff Recommendation: 1) Adopt Resolution No. 2020-3971, exonerating Grading, Erosion and Sediment Control Surety Bond Number 106657883; and 2) Authorize the City Clerk to exonerate the Bond as shown in the agenda report and draft resolution. M. Consider a Cooperative Agreement with the State Department of Public Health and Agencies Applying Pesticides for Public Health Purposes. Staff Recommendation: Approve the 2021 Cooperative Agreement and authorize the Mayor to execute the Agreement on behalf of the City. Minutes of the City Council/Successor Agency Moorpark, California Page 11 November 4, 2020 N. Consider Resolution Authorizing the Destruction of City Records on File in the Public Works Department (Parking Citation Appeals and Administrative Hearings). Staff Recommendation: Adopt Resolution No. 2020-3972. The following Item was pulled for individual consideration: G. Consider Co-Sponsoring the Rotary Club of Moorpark Morning's Holiday on High Street Event. Staff Recommendation: Approve the Cooperative Services Agreement to co-sponsor Holiday on High Street and authorize the City Manager to sign the agreement subject to final language approval of the City Manager. MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to approve Item 10.G. on the Consent Calendar. The motion carried by 4-0 vote, Councilmember Pollock abstaining. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: (CITY COUNCIL AND SUCCESSOR AGENCY) Mr. Brown requested the City Council go into closed session for discussion of Item 12.A. on the agenda. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to adjourn to closed session for Item 12.A. on the agenda. The motion carried by unanimous roll call vote. The time was 9:11 p.m. A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properties: Successor Agency: 500 Los Angeles Avenue; 506-0-020-525 (Terminus of Millard Street); 513-0-024-105 &-135 (Princeton Avenue); City of Moorpark Housing Properties: 1063, 1073, 1083, 1095, 1113, 1123, 1293, and 1331 Walnut Canyon Road, and 780 Walnut Street Agency Negotiator: Troy Brown, City Manager; and Brian Moncrief and Larry Kosmont, Kosmont Companies Negotiating Parties: Undetermined at this time Under Negotiation: Price and terms of payment Minutes of the City Council/Successor Agency Moorpark, California Page 12 November 4, 2020 Present in closed session were Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin; Troy Brown, City Manager; PJ Gagajena, Assistant City Manager; Kevin Ennis, City Attorney; Robin Harris, Attorney, Richards Watson Gershon; Jessica Sandifer, Community Services Manager; and Larry Kosmont and Brian Moncrief, Kosmont Companies. The Council reconvened into open session at 10:17 p .m . Mr. Brown stated Item 12.A. was discussed and there was no action to report . 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 10: 18 p.m. ~ ~ ' aJCeS.Parvin, Mayor ATTEST: