HomeMy WebLinkAboutAG RPTS 2021 0608 LB REGCITY OF MOORPARK
PARKS, RECREATION csr: COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue, Moorpark, CA 93021
Main City Phone Number (805) 517-6200 I Fax (805) 532-2550 I moorpark@moorparkca.gov
Pursuant to Governor Newsom's Executive Order N-29-20 et seq., members of the City of Moorpark Library Board may
participate in this meeting via a teleconference from separate locations.
In the interest of maintaining appropriate social distancing, members of the public who want to participate in the meeting
may do so in person, but are encouraged to participate electronically, via email or call-in. Masks are required for in-
person attendance.
Email: Send comments to: PRAdmin@MoorparkCA.gov prior to 4:00 p.m. on meeting day (Please limit to 500 words).
Zoom Meeting Registration: https://us02web.zoom.us/webinar/register/WN TRa5o6HER7SPVLGeC cR4g
LIBRARY BOARD REGULAR MEETING AGENDA
June 8, 2021
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PUBLIC COMMENT:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
7. PRESENTATIONS/ACTION/DISCUSSION: (ROLL CALL VOTE REQUIRED)
A. Consider Library Quarterly Report for Third Quarter Fiscal Year 2020/2021.
Staff Recommendation: Receive and file report. (Staff: Christine Conwell)
8. Consider Update from Library Ad Hoc Committee. Staff Recommendation:
Provide feedback to Ad Hoc Committee members and receive and file the report.
(Boardmember Goble)
C. Consider Update on Library Project. Staff Recommendation: Receive and
file report. (Staff: Jessica Sandifer)
JANICE S. PARVIN
Mayor
DR. ANTONIO CASTRO
Councilmember
CHRIS ENEG REN
Councilmember
DANIEL GROFF
Councilmember
DAVID POLLOCK
Councilmember
8. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
A. Approval of Minutes from the Library Board's Regular Meeting of February 9,
2021. Staff Recommendation: Approve the minutes as presented.
9. ADJOURNMENT:
Posted: June 4, 2021.
Regular Library Board Meeting Agenda
June 8, 2021
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of Regular Meeting of the Library Board for June 8, 2021.
Executed this 4th day of June 2021, at Moorpark, California.
' istant II
Parks, Recreation and Community Services Department
TO:
FROM:
BY:
DATE:
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
Moorpark Library Board
Jessica Sandifer, Community Services Manager
Christine Conwell, City Library
June 8, 2021 (Regular Meeting)
ITEM: 7.A.
SUBJECT: Consider Library Quarterly Report for Third Quarter Fiscal Year
2020/2021
DISCUSSION
Attached is the Third Quarter Report for Fiscal Year 2020-21 for the Moorpark City
Library.
STAFF RECOMMENDATION
Receive and file the report.
Attachment -Quarter 3 Report
Library Board
June 8, 2021 Regular Meeting
Page2
Events and Activities
Moorpark City Library
Quarterly Report
January -March 2021
ITEM: ATTACHMENT
Out of an abundance of caution and due to the rising COVID cases, curbside pickup
service at the Moorpark City Library was temporarily suspended from January 11th -27th.
During this time, staff was available by phone and email to assist patrons in accessing
digital resources and their accounts. Because of the closure, we could not provide craft
kits in January, and the February Book Club for Adults was canceled.
On February 24th, the City held its second community workshop for the New City Library.
This virtual event provided updates on the development process and collected input on
the children's space, teen space, and preliminary architectural considerations. A total of
23 participants logged in to the event.
On March 3rd, the Moorpark Teen Council hosted a discussion between the City's
planning team and teens from the Moorpark community to discuss features planned for
the teen space in the new Library. The meeting provided lots of good feedback and ideas
for the teen area.
On March 24th, the City's design team updated the City Council on the progress to date
and received guidance on the floorplan layout and exterior design. The meeting is
available to view on the City's website.
In honor of Women's History Month, the Library hosted two virtual presenters. On
Saturday, March 20th, Dr. Leslie Goddard, an award-winning actress and scholar, gave
a presentation on Betty Crocker and her cookbook that changed the way America cooks.
And on Thursday, March 25th, Chaya Miltchein of Mechanic Shop Femme guided
participants through a lesson on "The Whys and Whens of Car Maintenance."
Also, during March, the Library held a virtual book tournament called Book Madness. The
bracket was made of the top sixteen checked-out books in our Library during 2020. Each
week patrons voted for their favorite books until one remained. There was a total of 36
responses and Educated: A Memoir by Tara Westover was crowned champion.
Library Board ITEM: ATTACHMENT
June 8, 2021 Regular Meeting
Page 3
Fiscal Year
July
August
September
October
November
December
January
February
March
ptQTR
Total
2nd QTR
Total
3rd QTR
Total
YTD
General:
Moorpark City Library Quarterly Statistics, FY 2020-2021
Library Usage
Door Count Cards
Issued
Public
Computer
Sessions
Tours Number of
Volunteers
Volunteer
Hours
19-
20
106
77
100
195
145
140
138
167
0
283
480
305
1,068
The Library reopened on March 8th for computer use only. Patrons were encouraged to
call and make an appointment to use a computer ahead of time, but if space permitted,
walk-ins were accommodated.
Circulation of
Print & AV
OverDrive
Circulation
Kanopy Total
Circulation
Holds Placed Bra infuse
Fiscal Year
July
August
September
19-
20
10
13
79
Library Board
June 8, 2021 Regular Meeting
Page4
ITEM: ATTACHMENT
Circulation of
Print & AV
OverDrive
Circulation
Kanopy Total
Circulation
Holds Placed Brainfuse
October
November
December
January
February
March
1st QTR
Total
2nd QTR
Total
3 rd QTR
Total
YTD
Circulation:
Digital resources such as ebooks, video streaming, and online databases remain popular
during the Library's closure. In January, 98% of Brainfuse users accessed databases
such as U.S. Citizenship Test Preparation and Practice Tests, Chess, Computers and
Technology, and ASVAB Preparation. In post-session surveys, 100% of respondents are
glad that the Library offers this service and would recommend it to a friend.
Total
Programs
Total
Program
Attendance
Viewers of
Live
Recording
(not live)
t-----+---,..,...._-,........----+---,--,,....,~--+-=
Fiscal Year
July
August
September
October
November
December
January
Total
Recorded
Programs
(not live)
Total Views
of Recorded
Programs
19-
20
N/A
N/A
N/A
N/A
N/A
N/A
N/A
142
74
20
60
25
130
102
236
215
553
Library Board
June 8, 2021 Regular Meeting
Page 5
February
March
1st QTR
Total
2nd QTR
Total
3rd QTR
Total
YTD
Total
Programs
Programming:
Total
Program
Attendance
Viewers of
Live
Recording
(not live)
ITEM: ATTACHMENT
Total
Recorded
Programs
(not live)
Total Views
of Recorded
Programs
N/A
N/A
N/A
N/A
N/A
This month the city librarian realized an error in the way programs were being recorded
for the fiscal year and has updated the chart accordingly. For live programs, we are to
count the number of attendees during the program or one-minute views if live streamed.
Previously, we had been directed to count the number of views within the first 24 hours
but that was changed for this fiscal year. For live-streamed events made available for
later viewing, count total on-demand views for the fiscal year and do not include views of
the live broadcast. ·
For recorded programs, we are to count the total number of posted recordings in a month,
and the total number of views of all recordings in a month whether old or new.
Fiscal Year
July
August
Septembe
r
October
Facebook
Likes
Facebook lnstagra YouTube YouTube Unique
Followers m Video Subscriber Webpage Views
Followers Views s
19-20
2,168
2,023
1,846
1,818
Library Board ITEM: ATTACHMENT
June 8, 2021 Regular Meeting
Page 6
November
December
January
February
March
1st QTR
Total
2nd QTR
Total
3 rd QTR
Total
YTD
Fiscal Year
July
August
September
October
November
December
January
February
March
Facebook
Likes
Facebook
Reach
Facebook lnstagra YouTube YouTube Unique
Followers m Video Subscriber Webpage Views
lnstagram
Reach
Followers Views s
YouTube
Unique
Views
19-
20
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
1,619
1,578
1,808
1,838
1,621
6,037
5,015
5,267
Library Board
June 8, 2021 Regular Meeting
Page 7
1st QTR
Total
2nd QTR
Total
3rd QTR
Total
YTD
Social Media:
Facebook
Reach
lnstagram
Reach
YouTube
Unique
Views
N/A
N/A
N/A
N/A
ITEM: ATTACHMENT
Reach/unique users can be described as the number of individual people clicking on your
pages or seeing your content. Despite slowly growing the Library's Facebook followers,
year-to-date reach has increased by 30% compared to the previous year. This increase
in reach is reflective of the new ways staff has been using social media to engage with
users and disseminate information since the pandemic began.
TO:
FROM:
DATE:
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
Moorpark Library Board
Linda Goble, President
6/8/2021 Regular Meeting
ITEM: 7.8.
SUBJECT: Consider the Library Board Ad Hoc Committee Report
DISCUSSION
The Library Board Ad Hoc Committee Status report is attached for your review.
STAFF RECOMMENDATION
Provide feedback to Ad Hoc Committee members and receive and file the report.
Library Board
June 8, 2021 Regular Meeting
Page 2
Committee Members
City of Moorpark Library Board
Ad Hoc Committee Report
June 2021
► Moorpark Library Board members -Michael Marshall, Linda Goble
► Former Moorpark Library Board member -Heather McGregor
► Moorpark Friends of the Library -Rosalie Bari Ii, Diana Fowler
► Moorpark Women's Fortnightly Club -Dona Pugh
► Moorpark Library Director -Christine Conwell
Committee Purpose
The purpose of the ad hoc committee is to raise funds to support equipping the planned
new Moorpark City Library and to raise awareness of the new Library project.
Accomplishments
► The Moorpark Friends of the Library (MFOTL) and the Moorpark Women's Fortnightly
Club (MWFC) agreed to work with the Library Board Ad Hoc Committee. It was agreed
that funds raised will go through the MFOTL, as they are already an established non-
profit organization.
► A meeting was held with Linda Demmers to discuss fundraising -for what, how and
when. A follow up meeting with Linda D will be scheduled with all named committee
members to be invited.
► At the first meeting of the full ad hoc committee, Linda Goble was named as the
committee lead.
► After a year in a pause due to the pandemic, the committee held 2 meetings.
► A spreadsheet layout was approved for tracking donations.
Planned Activities
► Create an exhibit of the plan for the new library to be displayed in the current library
and one to be used to bring to speaking engagements.
► Identify a couple of people who can help us communicate with our Latin-x population.
► Find an appropriate spokesperson that can provide their name and influence in the
community for this project.
► Plan activities that will raise awareness of the project. Those activities will begin around
October. Actions will include speaking to community organizations and groups to
request their help in reaching out into the community with information. We have
begun to develop a list of organizations.
Library Board
June 8, 2021 Regular Meeting
Page 3
► Activities to raise funds for the new library will begin when the project has progressed
further.
► Develop a list of volunteers.
► Develop a social media communication plan for the new Library. Dona Pugh will create
and maintain a Facebook page for the Ad Hoc Committee.
► Develop a single consistent message that all committee members and volunteers will
use and will be used as a part of all speeches and presentations.
► Define a process for handling donations -soliciting, bookkeeping, acknowledgement,
etc. A spreadsheet for tracking donations has been agreed on.
► The next committee meeting will be scheduled for mid-July.
Dependencies
► City schedule for building new Library project
o Final approval of external architectural plan by city
o Ground breaking
Submitted by Linda Goble
TO:
FROM:
DATE:
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
Moorpark Library Board
Jessica Sandifer, Community Services Manager
June 8, 2021 (Regular Meeting)
SUBJECT: Consider Update on Library Project
DISCUSSION
ITEM: 7.C.
Since the City Council adoption of the Master Plan in September 2020, staff has continued
working on gathering community input on the new Library project. The Community Input
phase of the library project began in 2018. A survey was released to gather information
from Library users to assist with preparing the library space needs study and building
program. The survey gathered 756 responses and an additional 900+ written comments.
Using the survey data, the City's Library Consultant put together the library building
program, which then generated various floor plan schemes. Staff held community
Meetings, virtually, in December, February, and March to review the survey data and
show participants how that data had been used to inform the space needs study and
building program. Participants were asked to provide comments and vote on the preferred
floor plans; interior theming for the children's areas; desired elements for teen spaces;
general library spaces and uses; and approaches to the exterior design of the library.
Each Community Workshop outcome is discussed in more detail below.
December 2020 Workshop -Staff and consultants provided an overview into the survey
results, how the results were extrapolated into a floorplan scheme and the library design
principals that went into those schemes. Two options were presented as potential floor
plans, Scheme A and Scheme B. There were 24 participants at the workshop, and they
overwhelmingly supported Scheme A.
The reasons for the support of Sch-eme A were that it activates High Street; provides good
sightlines for supervision of Teen and Children's Areas; felt that the Children's Area will
activate the entrance; liked the two entrance locations; liked that the adult spaces are in
quieter areas away from the market place and multipurpose rooms; the great Friends of
the Library space and adjacency to the marketplace; placement of staff work space and
storage rooms provide good sound attenuation to the space; and the fact that the study
rooms were separate in the teen and adults areas. Scheme A is included as Attachment
1.
Library Board
June 8, 2021 Regular Meeting
Page 2
February 2021 Workshop -Staff and consultants provided an overview of potential
interior schemes for the library and discussed potential architectural direction for the
library. Two themes were presented to the workshop attendees for the Children's Area:
Country Village and Nature. Voting was split 50/50 on the two themes. Staff also received
general interior input such as avoiding drab ceilings; try to include Moorpark's native
American history in art or theming; provide gender neutral restrooms and lactation areas;
and ensure the building is large enough for Moorpark.
Additionally, staff gathered input from workshop attendees on the Exterior of the library.
Staff shared images of the future development on High Street and solicited input from the
attendees regarding what the exterior architecture of the Library should look like.
Staff asked attendees the following questions regarding the architecture and shared
photos of what is existing on High Street and what is proposed in the future. The questions
were:
What is the Architectural Style? Should the architectural style match the existing and/or
proposed architecture on High Street? OR Should the architectural style build on the
existing architectural elements on High Street while creating its own unique building? OR
Should the architectural style be completely unique to High Street?
After reviewing the images, the general consensus from the workshop participants was
that Architectural style for the new library will set the tone for the future City Hall;
participants supported a design approach that would use elements existing on High Street
but that building should still be unique; the building should appear grand from the street
level; participants felt that building sustainability should be considered, with a strong
support for the use of solar on the building.
March 2021 -Teen Workshop -Staff held a workshop for teens that use the Library to
confirm that the survey information and was still accurate and to review the study spaces,
innovation spaces, and programming suggestions. Generally, the teens were excited to
have a new space and study areas. Flexibility was key, so that the teens could have a
space that fits their needs or activity for the day. There was also a lot of discussion and
input about different ways the library design could assist teens and children with
disabilities, particularly sensory disabilities, and make them comfortable in the library.
There was discussion of quiet spaces and quiet programming to accommodate these
particular library users.
The next step was to review the library floor space scheme and exteriors with the City
Council. In March 2021, staff held a special City Council workshop on the library. Using
the data gathered from the survey and subsequent community workshops, staff had
prepared exterior elevations for City Council review. While the City Council agreed with
the proposed floorplan scheme, they did not like the exterior elevations. They felt that
they were too modern and did not capture enough of the historic "old town" feel that they
feel the public associates with the downtown area. Since the Council workshop, staff has
been working with the Architect and the feedback received at the Council workshop, to
Library Board
June 8, 2021 Regular Meeting
Page 3
design some exterior elevations that are more in line with the City Council's vision for
High Street. As of the posting of this Agenda, the exterior elevations have not been
completed. Staff is tentatively scheduled to present the revised elevations to the City
Council at the July 7 regular City Council meeting.
STAFF RECOMMENDATION
Receive and file the report.
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ITEM: 8.A.
MINUTES OF THE REGULAR LIBRARY BOARD REGULAR MEETING
Moorpark Community Center February 9, 2021
A Regular Meeting of the Library Board of the City of Moorpark was held on February 9, 2021
in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Board Member Goble called the meeting to order at 6:01 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Marshall led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Banks, Burnett, Marshall, President Pro Tern Mc Dowell
and President Goble.
Staff: Jeremy Laurentowski, Parks and Recreation Director; Jessica Sandifer,
Community Services Manager; Christine Conwell, Librarian; Kimberly
Sexton, Administrative Assistant II.
4. PUBLIC COMMENT:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
None.
6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
President Goble requested a future agenda item to have staff report to the Library
Board on the Community Workshops for the New City Library.
7. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Quarterly Report for Second Quarter Fiscal Year 2020/2021.
Staff Recommendation: Receive and file report.
Christine Conwell gave the report.
Minutes of the Regular Library Board
Moorpark, California
There were no speakers.
Page 2 February 9, 2021
MOTION: President Pro Tern Mc Dowell moved and Board Member Banks seconded a
motion to receive and file the Library Quarterly Report for Second Quarter Fiscal Year
2020/2021. The motion carried by unanimous roll call vote.
B. Consider Update from Moorpark Friends of the Library. Staff Recommendation:
Receive oral report.
Ms. Tardif from the Moorpark Friends of the Library gave the report.
There were no speakers.
MOTION: Board Member Banks moved and Board Member Burnett seconded a motion
to receive the Update from Moorpark Friends of the Library. The motion carried by
unanimous roll call vote.
8. CONSENT CALENDAR:
MOTION: President Pro Tern Mc Dowell moved and Board Member Banks seconded a motion
to approve the Consent Calendar. The motion carried by unanimous roll call vote.
A. Approval of Minutes from the Library Board's Regular Meeting of October 13,
2020. Staff Recommendation: Approve the minutes as presented.
9. ADJOURNMENT:
MOTION: President Goble moved and Board Member Burnett seconded a motion to
adjourn the meeting. The motion carried by unanimous voice vote. The time was 6:26
p.m.
Linda Goble, President
Kimberly Sexton, Administrative Assistant II