HomeMy WebLinkAboutAGENDA REPORT 2021 0505 CCSA REG ITEM 10CCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of May 5, 2021
ACTION Approved Staff Recommendation.
BY B. Garza.
C. Consider Minutes of Regular City Council/Successor Agency Regular Meeting of
September 2, 2020. Staff Recommendation: Approve the minutes. (Staff: Ky
Spangler)
Item: 10.C.
MINUTES OF THE CITY COUNCIL AND
SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF MOORPARK
Moorpark, California September 2, 2020
A Regular Meeting of the City Council of the City of Moorpark and the Successor
Agency was held on September 2, 2020, in the Council Chambers of said City located
at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted
upon by the City Council unless otherwise noted.
1. CALL TO ORDER:
Mayor Parvin called the meeting to order at 6:31 p.m.
2. PLEDGE OF ALLEGIANCE:
Mayor Parvin led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Enegren, Mikos, Pollock, Simons, and
Mayor Parvin.
Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ
Gagajena, Assistant City Manager; Kambiz Borhani, Finance
Director; Sean Corrigan, City Engineer/Public Works
Director; Jeremy Laurentowski, Parks and Recreation
Director; Karen Vaughn, Community Development Director;
Brian Chong, Assistant to the City Manager; Irmina Lumbad,
Deputy Finance Director; Jessica Sandifer, Community
Services Manager; Shaun Kroes, Program Manager;
Douglas Spondello, Planning Manager; Chris Ball,
Management Analyst; Daniel Kim, Senior Civil Engineer;
Captain Victor Fazio, Ventura County Sheriff's Office; and Ky
Spangler, City Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
None.
5. PUBLIC COMMENT:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
Item: 10.C.
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7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Mikos reported she attended a variety of COVID-19 related
elected official’s briefings.
Councilmember Mikos reported on August 26 she attended the Toast to Tenacity
event honoring the 100th anniversary of women’s right to vote.
Councilmember Mikos reported on August 27 she attended a Hitch Ranch
Development Agreement Ad Hoc Committee meeting.
Councilmember Mikos stated on August 31 she attended the Santa Monica
Mountains Conservancy Advisory Committee meeting and reported on
announcements by Don Robinson, Chair of the Moorpark Watershed, Parks,
Recreation and Conservation Authority, including the signing of the Camrosa
Lease Agreement; and approval to file an amicus brief in support of a case
regarding a conservation easement that was not adhered to which will hopefully
result in case law that strengthens adherence to conservation easement
requirements in the future.
Mayor Parvin announced the City of Moorpark’s final drive-in movie event of the
summer scheduled on Saturday, September 19 at the Arroyo Vista Community
Park. September’s featured movie is Frozen II. Admission is only $10 per car,
and pre-registration is required. For more information or to register, visit
moorparkca.gov/movies or call (805) 517-6300.
Mayor Parvin announced sign-ups are taking place now for B.A.S.E. Camp at the
Arroyo Vista Recreation Center. This half-day before and after school enrichment
program provides children with a great in-person camp experience, including
sports and physical fitness, arts and crafts, STEM projects, homework help time,
and more. Three sessions are available: 7:30 a.m. to 11:30 a.m., 11:00 a.m. to
3:00 p.m. and 1:00 to 5:00 p.m. Rates start at $75 per week. For more
information, visit moorparkca.gov/camp or call (805) 517-6300.
Mayor Parvin announced registration is now open for the fall recreation classes.
A variety of classes are available, including tot sports, baking, art, dance, tennis,
golf, science, and more. For more information or to register, visit
moorparkca.gov/recreation or call (805) 517-6300.
Mayor Parvin reported she participated in: six White House COVID-19 briefings;
three ad hoc committee meetings on the Daly Group project with Councilmember
Simons; seven County COVID-19 briefings; a Southern California Association of
Governments (SCAG) Regional Early Action Planning (REAP) meeting which
could ultimately lead to grant funding available to Moorpark through the Ventura
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Council of Governments (VCOG); a VCOG meeting where REAP grants were
further discussed; and reported she was interviewed by the Moorpark Chamber
of Commerce as the Mayor of Moorpark.
Mayor Parvin further reported she delivered a mini State of the City presentation
to the Rotary Club of Morning; kicked off the Wyland Water Challenge, a national
water conservation challenge; met with members of the Ventura County Sheriff’s
Office; worked with her book club collecting school supplies; met with members
of the Ventura County Fire Department; participated in the Conejo/Simi/Moorpark
Association of REALTORS® Mayors Panel on Housing that included mayors from
across the County; attended a League of California Cities event titled “Rethinking
Disasters”; participated in a Moorpark Chamber of Commerce breakfast with the
Green Law Group and Councilmember Pollock; and attended an Administration,
Finance, and Public Safety Standing Committee meeting with Councilmember
Pollock.
A. City Manager COVID-19 Update.
City Manager Brown reported the State has moved to a new blueprint for
reducing COVID-19 in California with revised criteria for loosening and
tightening restrictions on certain activities. Every county is assigned to a
color-coded tier based on its test positivity and adjusted case rate from the
last three weeks, with data reviewed weekly and tiers updated on
Tuesdays. To move to the a less restrictive tier, a county must meet the
next tier’s criteria for two consecutive weeks, and if a county’s metrics
worsen for two consecutive weeks, it will be assigned a more restrictive
tier.
The tier color coding goes from higher risk to lower risk: purple is
widespread community transmission; red is substantial community
transmission; orange is moderate community transmission; and yellow is
minimal community transmission. Ventura County is currently in the
widespread or Tier 1, purple tier. For more information go to
venturacountyrecovers.org.
In Moorpark, COVID-19 impacts continue to weigh down the local
economy. A first quarter budget update will be presented in October to
review the City’s actual budget performance against Fiscal Year 2021
projected budget assumptions and will include information on Fiscal Year
2019/20 budget closeout which includes four months of business closures
related to COVID-19.
COVID-19 has also impacted City programs and its service delivery
model. Fall programming changes in the Recreation Division include
cancellation of Concerts in the Park; adult and youth sports leagues have
been postponed but will likely be cancelled ; and cancellation of Haunted
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High Street. Staff is working on an alternative event that can be under
COVID-19 protocols. This fall the division will offer BASE Camp (Before
and After School Enrichment Camp) with morning and afternoon sessions
to provide childcare and homework help until Moorpark Unified School
District returns to normal hours; an outdoor health and fitness program;
and other new programming.
The Community Development Department has also continued to provide
Planning, Building, Housing and Code Compliance services , has
developed new over-the-counter permits to allow businesses to move
operations outside in a safe manner, and has also implemented multiple
measures to ensure continuity of service including electronic plan
submittal, pay by phone, public counter appointments, and virtual public
hearings and meetings. Staff also launched a digital waitlist to track
visitors and gather data regarding most requested services, wait time for
customers, and service time. Since March, the Department has assisted
784 customers at the counter, scheduled 359 permit submittal
appointments, issued 472 building permits, 13 outdoor dining permits and
seven outdoor business permits.
The City remains available to help residents and business who are
strongly encouraged to call 805-517-6200 or visit the City at
www.moorparkca.gov to submit any requests for services.
8. PUBLIC HEARINGS:
A. Consider Ordinance Amending Chapter 17.20 (Uses by Zone) of Title 17
(Zoning) of the Moorpark Municipal Code to Prohibit the Cultivation of
Industrial Hemp Citywide, and make a Determination that the Action is
Exempt from the California Environmental Quality Act. Staff
Recommendation: Staff requests a continuation of the item to a date
uncertain. This item will be re-noticed once a meeting date is identified.
No public testimony will be taken at the meeting of September 2, 2020.
There were no speakers.
MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion
to approve staff’s recommendation to continue the item to a date off calendar.
The motion carried by unanimous roll call vote.
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9. PRESENTATION/ACTION/DISCUSSION:
A. Receive a Presentation Regarding the Kickoff of the 2050 General Plan
and Consider Establishing a General Plan Advisory Committee with the
Membership Appointments Selected by the City Manager. Staff
Recommendation: Receive a presentation regarding the kickoff of the
2050 General Plan and General Plan Advisory Committee, and that the
Mayor establish a General Plan Advisory Committee with the membership
appointments selected by the City Manager.
Mr. Spondello provided an introduction to the item. Mr. Woodie Tescher
from PlaceWorks provided a presentation on the General Plan Update
process including the structure and purpose of a General Plan, the
schedule for its preparation, and how the community will be involved in the
development of the General Plan, including the formation of a General
Plan Advisory Committee (GPAC). Mr. Spondello also introduced
Dr. DiCecco.
Mr. Spondello discussed the formation of the General Plan Advisory Ad
Hoc Committee (15 regular and two alternate members), the recruitment
process and the proposed appointment of committee members, with the
first meeting slated for October 1, 2020. It was noted that applicant Chris
Barrett’s name was withdrawn due to a conflict.
A discussion followed among the Councilmembers and staff regarding:
1) Schedule delays and methods for outreach given COVID-19
restrictions; 2) Planned schedule for meetings of the Committee; 3) Topics
to be covered including social justice and broadband considerations;
4) The scope of the GPAC’s considerations; and 5) The number of replies
to the Community Survey conducted.
There were no speakers.
MOTION: Mayor Parvin moved and Councilmember Enegren seconded a
motion to receive the presentation and to establish a General Plan Advisory Ad
Hoc Committee with the 17 members as noted in the staff report, with the
exception of Chris Barrett who withdrew his application from consideration due to
a conflict. The motion carried by unanimous roll call vote.
B. Consider Award of Agreement to m6 Consulting, Inc. for Municipal
Engineering Services. Staff Recommendation: Authorize award of
Agreement to m6 Consulting, Inc.; and authorize the City Manager to sign
the Agreement, subject to final language approval of the City Manager and
City Attorney.
Mr. Kroes gave the staff report.
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A discussion followed among the Councilmembers and staff regarding:
1) The proposed fee structure and under what circumstances a flat fee
versus a time and materials charge would apply; 2) Comparison between
the rates of the current engineering firm versus the proposer; 3) The
importance of timely performance of development plan checks and
inspection services; 4) Proposed scope and role of a Counter Technician
and associated costs; 5) Amount of presence of the current engineer
versus what is proposed and associated costs; 6) Proposers customer
service approach; and 7) Proposers relationship with Caltrans.
There were no speakers.
MOTION: Councilmember Mikos moved and Councilmember Simons seconded
a motion to authorize award of Agreement to m6 Consulting, Inc.; and authorize
the City Manager to sign the Agreement, subject to final language approval of the
City Manager and City Attorney. The motion carried by unanimous roll call vote.
C. Consider Service Level Adjustments to Landscape Maintenance Services
for Parks and Underfunded Citywide Landscape Maintenance Districts. Staff
Recommendation: Approve the proposed service level modifications to the
landscape maintenance services in City parks and Underfunded LMDs.
Mr. Laurentowski gave the staff report.
A discussion followed among the Councilmembers and staff regarding:
1) Clarification of the anticipated cost savings; 2) Schedule for cleaning of
water fountains; 3) Potential to use volunteers to provide some of the
services being reduced; and 4) How to communicate the proposed service
changes to the public.
There were no speakers.
MOTION: Councilmember Simons moved and Councilmember Pollock seconded
a motion to approve the proposed service level modifications to the landscape
maintenance services in City parks and Underfunded LMDs. The motion carried
by unanimous roll call vote.
D. Consider Resolution Amending the Classification Plan and Rescinding
Resolution No. 2020-3927, and Resolution Amending the Salary Plan for
Non-Competitive Service and Competitive Service Employees and
Rescinding Resolution No. 2020-3873. Staff Recommendation: 1) Adopt
Resolution No. 2020-3939 amending the Classification Plan and
rescinding Resolution No. 2019-3927; and 2) Adopt Resolution No. 2020-
3940, amending the Salary Plan for Non-Competitive Service and
Competitive Service Employees and rescinding Resolution No. 2019 -
3873. (ROLL CALL VOTE REQUIRED)
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Mr. Gagajena gave the staff report.
There were no speakers.
Prior to a motion the Mayor made the following announcement in accordance
with Section 54953(c)(3) of the Government Code: Staff is recommending the
City Council establish the position of City Engineer and create a salary range for
that position of City Engineer from $120,473.60 to $162,011.20. The person to be
selected for the position will be employed pursuant to an employment agreement
that will contain standard employment terms covering fringe benefits that will
include medical, health, retirement, life insurance, leave time, cell phone and car
allowance.
MOTION: Councilmember Pollock moved and Mayor Parvin seconded a motion
to approve staff’s recommendation to adopt Resolution No. 2020-3939 amending
the Classification Plan and adopt Resolution No. 2020-3940, amending the
Salary Plan for Non-Competitive Service and Competitive Service Employees.
The motion carried by unanimous roll call vote.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Simons moved and Councilmember Mikos seconded a
motion to approve the Consent Calendar. The motion carried by unanimous roll call
vote.
A. Consider Warrant Register for Fiscal Year 2019/20 – September 2, 2020.
Staff Recommendation: Approve the warrant register.
B. Consider Warrant Register for Fiscal Year 2020/21 – September 2, 2020.
Staff Recommendation: Approve the warrant register.
C. Consider Resolution Amending Fiscal Year 2020/21 Budget to Increase
Appropriations for Fiscal Year 2019/20 Purchase Order Carry Over s. Staff
Recommendation: Adopt Resolution No. 2020-3941. (ROLL CALL VOTE
REQUIRED)
D. Consider Resolution Confirming Executive Order No. 2020-07, an Order of
the Director of Disaster Services Authorizing Designated Commercial
Businesses to Conduct Outdoor Operations with Issuance of a Zoning
Clearance and to Suspend Conflicting Provisions of the Moorpark Zoning
Ordinance. Staff Recommendation: Adopt Resolution No. 2020-3942
ratifying the Director of Disaster Services’ Executive Order No. 2020 -07
Authorizing Designated Commercial Businesses to Conduct Outdoor
Operations with Issuance of a Zoning Clearance and to Suspend
Conflicting Provisions of the Moorpark Zoning Ordinance. (ROLL CALL
VOTE REQUIRED)
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E. Consider Response to the Ventura County Grand Jury 2019 -2020 Final
Report on Cybersecurity Strategies for Cities in Ventura County. Staff
Recommendation: Approve the draft response to the Grand Jury report
findings and recommendations and authorize the Mayor to sign and
submit the response to the Presiding Judge of the Superior Court.
F. Consider Response to Ventura County Grand Jury 2019 -2020 Final
Report on Human Trafficking in Ventura County. Staff Recommendation:
Approve the draft response to the Grand Jury report findings and
recommendations and authorize the Mayor to sign and submit the
response to the Presiding Judge of the Superior Court.
G. Consider Voting Delegate and Alternates for League of California Cities
Annual Conference – October 7-9, 2020, in Long Beach. Staff
Recommendation: 1) Designate Mayor Parvin as the voting delegate
Councilmembers Enegren, Mikos, and Pollock as the alternate voting
delegates; and 2) Direct the City Clerk to notify the League of Calif ornia
Cities of the designated voting delegate and alternates.
H. Consider the Award of Contract to Toro Enterprises for the 2020 Slurry
Seal and Pavement Rehabilitation Project (Project No. M0047). Staff
Recommendation: Award construction contract to Toro Enterprises, Inc.
and authorize the City Manager to execute a construction contract in the
amount of $1,274,094.10, plus a 10% project contingency amount of
$127,409.41, for a total contract amount of $1,401,503.51.
I. Consider First Amendment to Mutual Release and Pre-Litigation
Settlement Agreement between The Bennett Partnership and the City of
Moorpark. Staff Recommendation: Authorize the City Manager to sign
First Amendment to Mutual Release and Pre -Litigation Settlement
Agreement, subject to final language approval by the City Manager.
J. Consider Agreement with Lambert Consulting LLC for Contract Planning
Services, and Consider a Resolution Amending the City’s Fiscal Year
2020/21 Budget by $100,000 to Fund the Contract . Staff
Recommendation: 1) Adopt Resolution No. 2020-3943 amending the
Fiscal Year 2020/21 Budget to appropriate $100,000 in both revenues to
and expenditures from the Community Development Fund for on -call
contract planning services; and 2) Waive RFP requirements and authorize
the City Manager to execute an Agreement with Lambert Consulting to
provide on-call contract planning services with a not-to-exceed amount of
$100,000, subject to final language approval of the City Manager; and 3)
Authorize the City Manager to approve a one-year extension with Lambert
Consulting for additional on-call contract planning services if still needed
upon the conclusion of the contract on June 30, 2021. (ROLL CALL VOTE
REQUIRED)
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K. Consider Agreements with R.A Atmore & Sons, Inc. and Venco Western,
Inc. for Seasonal Weed Abatement Services. Staff Recommendation:
1) Approve Agreement with Venco Western, Inc. and authorize the City
Manager to sign the agreement subject to final language approval of the
City Manager; and 2) Approve Agreement with R.A. Atmore & Sons, Inc.,
and authorize the City Manager to sign the agreement subject to final
language approval of the City Manager.
L. Consider Resolution Amending Fiscal Year 2019/20 Budget to Fund
Historical Resources Consultant for Land and Water Conservation Fund
Grant Application from the Community-Wide Park Improvement Fund
(2010). Staff Recommendation: Adopt Resolution No. 2020-3944
Amending the Fiscal Year 2019/2020 budget for the California Historical
Resources Consultant in the amount of $7,500. (ROLL CALL VOTE
REQUIRED)
11. ORDINANCES:
None.
12. CLOSED SESSION:
None was held.
13. ADJOURNMENT:
Mayor Parvin moved and Councilmember Simons seconded a motion to adjourn
the meeting. The motion carried by unanimous roll call vote. The time was
8:24 p.m.
Janice S. Parvin, Mayor
ATTEST:
Ky Spangler, City Clerk
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