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HomeMy WebLinkAboutAGENDA REPORT 2021 0616 CCSA REG ITEM 10BCITY OF MOORPARK, 
CALIFORNIA City Council Meeting of June 16, 2021 ACTION APPROVED STAFF RECOMMENDATION. BY B. Garza B. Consider Minutes of Regular City Council/Successor Agency Regular Meeting of November 18, 2020. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler) Item: 10.B. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California November 18, 2020 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on November 18, 2020, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:32 p.m. 2. PLEDGE OF ALLEGIANCE: Mayor Parvin led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Kambiz Borhani, Finance Director; Jeremy Laurentowski, Parks and Recreation Director; Karen Vaughn, Interim Deputy City Manager; Daniel Kim, City Engineer; Brian Chong, Assistant to the City Manager; Jessica Sandifer, Community Services Manager; Mackenzie Douglass, Program Manager; Douglas Spondello, Planning Manager; Shanna Farley-Judkins, Principal Planner; Chris Thompson, Senior Information Systems Analyst; Captain Victor Fazio, Sheriff's Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Certificate of Recognition to Administrative Assistant II Joyce Figueroa on the Occasion of her Retirement and in Recognition of 30 Years of Service to the City of Moorpark. Mayor Parvin presented Joyce Figueroa with a Certificate of Recognition to on the Occasion of her Retirement and in Recognition of 30 Years of Service and made remarks on her service and extended thanks to Ms. Figueroa. Item: 10.B. 316 Minutes of the City Council/Successor Agency Moorpark, California Page 2 November 18, 2020 B. Introduction of New City Employee, Celia Wang, Senior Housing Analyst, in the Community Development Department. Mayor Parvin introduced Celia Wang, Senior Housing Analyst in the Community Development Department. 5. PUBLIC COMMENT: Hugh Riley, President/CEO, Facilities Manager, Administrative Committee and Finance Committee of the Moorpark Foundation for the Arts, noted availability to speak and answer questions regarding Consent Calenda Agenda Item 10.E. and requested Council’s approval of the staff recommendation. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Enegren reported on November 12 he attended the Ventura County Animal Services meeting where the Request for Proposal for a new animal shelter was discussed noting the Commission plans to have a firm selected in the next few weeks. Councilmember Mikos reported on November 5 she attended the Clean Power Alliance Board meeting. Councilmember Mikos reported on November 12 she watched the General Plan Advisory Committee meeting on existing conditions and reminded residents about tomorrow’s visioning meeting. Councilmember Mikos reported on November 16 she attended the Santa Monica Mountains Conservancy Advisory Committee meeting that included a presentation on the draft Los Angeles River Master Plan update by the Los Angeles County Department of Public Works. Councilmember Mikos reported on November 18 she attended the COVID-19 elected official’s briefing call. Councilmember Mikos announced she would be attending the Economic Development Collaborative-Ventura County meeting tomorrow. 317 Minutes of the City Council/Successor Agency Moorpark, California Page 3 November 18, 2020 Councilmember Simons reported on November 2 he attended California State University Channel Islands Site Authority meeting and announced Erika Beck is going over to California State University, Northridge. Councilmember Simons reported on November 6 he attended the Ventura County Transportation Commission (VCTC) Board meeting where Supervisor Parks arranged for a presentation on wildlife corridors as it relates to the future widening of the 101 Freeway and recommended the presentation also be presented to the full City Council. Councilmember Simons reported on November 18 he attended the Ventura County Consolidated Oversight Board (VCCOB) meeting where the administrative cost requests for eight of the 10 cities with successor properties were approved and will be forwarded to the California Department of Finance. Mayor Parvin announced that the City Council received a request for appointment to the Santa Monica Mountains Conservancy Advisory Committee and inquired on the appointment process for this posi tion. Mr. Brown responded that the City Council does not have an adopted policy for appointment to this outside advisory committee and the appointment discretion lies with the Council. A recommendation on the manner of appointment will be brought back to the Council at the reorganization meeting and which will be adopted with the next update of City Council Policies. Mayor Parvin announced registration is open for Breakfast with Santa . Families will enjoy pancake breakfast, holiday music, and a physically distanced photo opportunity with Santa. This event will be held outdoor at the Peppertree Pavilion at the Arroyo Vista Community Park on December 12 and 13, the fee is $12 dollars per person, and preregistration is required. For information or to sign up, call (805) 517-6300 or visit MoorparkCa.gov/Recreation. Mayor Parvin announced the virtual public General Plan Update Visioning Workshop on Zoom tomorrow at 6:00 p.m. where what Moorpark will be like in the year 2050 will be discussed as well as where will people live and work, what will our local economy look like, and where will we gather and shop? Your answers to these questions and more will help guide our new 2050 General Plan. Register online at moorparkgeneralplan.com to join the conversation. Mayor Parvin reported on November 5 she attended the Clean Power Alliance Board meeting where a new solar-plus-storage project in the Antelope Valley area was approved. Mayor Parvin reported on November 6-8 she participated in a Rotary District conference. 318 Minutes of the City Council/Successor Agency Moorpark, California Page 4 November 18, 2020 Mayor Parvin reported on November 10 she attended a Boys & Girls Club Board meeting. Mayor Parvin reported on November 12 she chaired the Ventura Council of Governments meeting where they discussed VCOG’s Strategic Plan, the Ventura County Emergency Shelter Plan, and the revised Regional Early Action Planning (REAP) grants from Southern California Association of Governments (SCAG). Mayor Parvin reported on November 14 she participated in the Ventura County Sheriff’s Foundations Memorial Car Rally to pay tribute to Sergeant Ron Helus and the other eleven people who lost their lives on November 4, 2018. The funds raised from the event will help build Sergeant Ron Helus’ training facility. Mayor Parvin reported on November 18 she participated in the Ventura County elected official’s COVID-19 briefing call, commented that contact tracing has shown that businesses are safe to patronize based on the safety protocols that are in place. A. City Manager COVID-19 Update. Mr. Brown reported on Monday the State announced new color tier assignments and Ventura County along with 40 other counties have been moved back to the Purple Tier due to increasing case rates. Daily case rates determine tier assignment. Businesses impacted by this change were required to make their operational modifications by midnight yesterday. The daily case rate is one of the determinants for color tier assignment. The County’s daily case rate for the week ending November 7 was 12 even with the adjustment factor (credit) for the number of tests performed. It is still important that residents get tested and testing is available seven days a week at sites throughout the County. In alignment with Purple Tier 1, the following sectors are permitted for outdoor operations only until further notice and must maintain social distancing, face coverings, and sanitization mitigation measures: family entertainment centers (e.g. bowling alleys, miniature golf, batting cages, kart racing, and arcades); gyms and fitness centers; movie theaters; museums, zoos, aquariums; places of worship; playgrounds and recreational facilities; restaurants; wineries; bars, pubs, brewpubs and breweries may operate outdoors if they are offering sit -down, outdoor meals. Outdoor operations may be conducted under a tent, canopy, or other shelter if no more than one side is closed. In alignment with Purple Tier 1, the following sectors are open for indoor operations. These sectors must maintain social distancing, face coverings, and sanitization mitigation measures and other specific modifications: all retail (maximum 25% capacity); critical infrastructure 319 Minutes of the City Council/Successor Agency Moorpark, California Page 5 November 18, 2020 (defined on State website); hair salons and barbershops; libraries (maximum 25% capacity); nail salons and electrolysis operations; personal care services (e.g., body waxing, estheticians, tattoo, massage); professional sports (without live audiences); and shopping centers (e.g., malls, destination centers, swap meets, excluding food courts and common areas) (maximum 25% capacity). Tier Advancement: Counties are required to remain in an assigned tier for a minimum of three weeks and must meet the criteria for the next tier for two consecutive weeks before being able to advance to the next tier. This is very different than the prior advancement methodology of meeting the criteria for two weeks and advancing to the next tier. The means even in the best-case scenario, the County is in this most restrictive tier until at least Christmas. The Governor also updated his order around masks and requires that they be worn anytime a person a is outside, unless are actively eating, drinking, in a car by yourself or at home with your family. On the vaccination front, there has been recent news by Pfizer, Moderna and others about a potential vaccine for COVID-19. The City is already in talks with local health officials about mass vaccine distribution to those who want to get vaccinated, and are discussing the logistics of distribution. To learn more, refer to covid19.ca.gov/safer-economy or www.moorparkca.gov and link to the State’s website. 8. PUBLIC HEARINGS: A. Public Hearing to Consider a Resolution Establishing New Maximum Solid Waste Rates to be Effective January 1, 2021, and Rescinding Resolution No. 2019-3866. Staff Recommendation: Adopt Resolution No. 2020-3973, adopting new maximum solid waste rates to be effective January 1, 2021, and Rescinding Resolution No. 2019-3866. Mr. Douglass gave the staff report. A discussion and questions followed among Councilmembers, staff, and Mr. Smith, Director of Operations for Waste Management, which focused on considering the following: 1) Residential rates are comparable to other cities but the commercial rates are higher; 2) Commercial franchise fees are different although the services are the same but it is not an equal comparison due to varying factors, including fees paid to jurisdictions; Moorpark’s fees are higher for the franchise fees and we provide a higher level of service; 3) Thousand Oaks pricing system uses residential fees to partially offset commercial service rates; staff confirmed the City does charge higher fees and provides higher levels of services and programming; the Council’s policy decision made at the time the solid 320 Minutes of the City Council/Successor Agency Moorpark, California Page 6 November 18, 2020 waste franchise agreement was renegotiated was reiterated that commercial customers would subsidize residential customer rates. Mayor Parvin opened the public hearing at 7:13 p.m.; having no speakers, the public hearing was closed. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2020-3973 adopting new maximum solid waste rates to be effective January 1, 2021, and rescinding Resolution No. 2019-3866. The motion carried by unanimous roll call vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider 10-Day Report on the Measures Taken to Alleviate the Conditions which Led to the City Council’s Adoption of Interim Urgency Ordinance No. 477 that Established the Current Moratorium On Certain Industrial Hemp Uses and its Subsequent Extension for an Additional 10 Months and 15 Days, In Conjunction with a Proposed Extension of the Moratorium Through and Including December 16, 2021 . Staff Recommendation: Approve the issuance of the 10-Day Report regarding Interim Urgency Ordinance No. 477 that imposed a moratorium on the cultivation, manufacturing, testing, storing, and certain retail sales of industrial hemp. Mr. Ennis gave the report. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to approve the issuance of the 10-Day Report regarding Interim Urgency Ordinance No. 477 that imposed a moratorium on the cultivation, manufacturing, testing, storing, and certain retail sales of industrial hemp . The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: MOTION: Councilmember Simons moved and Councilmember Pollock seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2020/21 – November 18, 2020. Staff Recommendation: Approve the warrant register. B. Consider Minutes of City Council Successor Agency Regular Meeting of June 19, 2019. Staff Recommendation: Approve the Minutes. 321 Minutes of the City Council/Successor Agency Moorpark, California Page 7 November 18, 2020 C. Consider Minutes of City Council Successor Agency Regular Meeting of July 17, 2019. Staff Recommendation: Approve the Minutes. D. Consider Minutes of City Council Special Meeting of July 24, 2019. Staff Recommendation: Approve the Minutes. E. Consider High Street Arts Center Request to Defer Monthly Rental Payments Due to COVID-19 Pandemic and Theater Closure. Staff Recommendation: Approve a request from the Moorpark Foundation for the Arts to defer rental payments for the duration of the COVID -19 pandemic. (ROLL CALL VOTE REQUIRED) F. Consider Amendment No. 2 to Agreement with Rincon Consultants, Inc. for Contract Planning Services to Extend the Term of the Contract and Increase the Contract Amount by $100,000. Staff Recommendation: Waive RFP requirements and authorize the City Manager to execute Amendment No. 2 to the City’s Agreement with Rincon Consultants, Inc. to provide on-call contract planning services through December 31, 2022 and allocate the $100,000 previously awarded to Lambert Consulting LLC to the Rincon Consultants, Inc. agreement, for a cumulative total not to exceed $200,000, subject to final language approval of the City Manager. (ROLL CALL VOTE REQUIRED) G. Consider Agreements with Hahn Contractors, Inc. and Chacon Construction Services, Inc. for On-Call and Emergency General Maintenance and Repair Services. Staff Recommendation: 1) Approve Agreement with Hahn Contractors, Inc. for a not-to-exceed amount of $50,000, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Approve Agreement with Chacon Construction Services, Inc. for a not-to-exceed amount of $50,000, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. H. Consider Agreement with Prudential Overall Supply. Staff Recommendation: Approve Agreement with Prudential Overall Supply for Uniform and Supply services; and authorize the City Manager to sign the Agreement and subsequent extensions, subject to final language approval of the City Manager. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Consider Ordinance No. 485 Amending Chapter 8.36, Solid Waste, of Title 8, Health and Safety, of the Moorpark Municipal Code, and Approving a California Environmental Quality Act Exemption in Connection Therewith . (ROLL CALL VOTE REQUIRED) 322 Minutes of the City Council/Successor Agency Moorpark, California Page 8 November 18, 2020 Mr. Ennis read the title of Ordinance No. 485. AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING CHAPTER 8.36, SOLID WASTE, OF TITLE 8, HEALTH AND SAFETY, OF THE MOORPARK MUNICIPAL CODE, AND APPROVING A CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION IN CONNECTION THEREWITH MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to adopt Ordinance No. 485. The motion carried by unanimous roll call vote. 12. CLOSED SESSION: (CITY COUNCIL AND SUCCESSOR AGENCY) Mr. Brown requested the City Council go into closed session for discussion of Item 12.A. on the agenda. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to adjourn to closed session for Item 12.A. on the agenda. The motion carried by unanimous roll call vote. The time was 7:26 p.m. A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code 54956.8) Properties: City of Moorpark Housing Properties: APN 560-0-020-525 (Terminus of Millard Street) 1063, 1073, 1083, 1095, 1113, 1123, 1293, and 1331 Walnut Canyon Road, and 780 Walnut Street; Agency Negotiator: Troy Brown, City Manager; and Brian Moncrief and Larry Kosmont, Kosmont Companies Negotiating Parties: Undetermined at this time Under Negotiation: Price and terms of payment Present in closed session were Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Karen Vaughn, Interim Deputy City Manager; Jessica Sandier, Community Services Manager; and Larry Kosmont and Brian Moncrief, Kosmont Companies. The Council reconvened into open session at 8:49 p.m. Mr. Brown stated Item 12.A. was discussed and there was no action to report. 323 Minutes of the City Council/Successor Agency Moorpark, California Page 9 November 18, 2020 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 8:50 p.m. Janice S. Parvin, Mayor ATTEST: Ky Spangler, City Clerk 324