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HomeMy WebLinkAboutAGENDA REPORT 2021 0616 CCSA REG ITEM 10DCITY OF MOORPARK, 
CALIFORNIA City Council Meeting of June 16, 2021 ACTION APPROVED STAFF RECOMMENDATION. BY B. Garza D. Consider Minutes of Regular City Council/Successor Agency Regular Meeting of December 16, 2020. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler) Item: 10.D. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California December 16, 2020 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on December 16, 2020, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE: Councilmember Castro led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Castro, Enegren, Groff, Pollock, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Karen Vaughn, Interim Deputy City Manager; Kambiz Borhani, Finance Director; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, City Engineer; Brian Chong, Assistant to the City Manager; Jessica Sandifer, Community Services Manager; Mack Douglass, Program Manager; Stephanie Anderson, Recreation Services Manager; Chris Thompson, Senior Information Systems Analyst; Captain Victor Fazio, Sheriff's Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. Item: 10.D. 337 Minutes of the City Council/Successor Agency Moorpark, California Page 2 December 16, 2020 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Enegren reported on December 4 he attended the Ventura County Transportation Commission (VCTC) meeting where a contract was approved for a new mobile ticketing and fare collection system. Councilmember Enegren reported on December 9 he attended the Administration, Finance and Public Safety Committee meeting where direction to staff was given on the content of a request for proposal for redistricting consultant services. Councilmember Enegren reported on December 10 he attended a meeting with Heather Glen and Maureen Lane’s homeowners on the potential impacts of a proposed future adjacent development. Councilmember Groff extended thanks to attendees and volunteers at the Holiday on High Street event that took place on December 5. A brief YouTube video of the event was played. Councilmember Pollock reported he attended a League of California Cities Channel Counties Division Board meeting along with City Clerk Ky Spangler and Assistant to the City Manager Brian Chong and noted the Division is planning a virtual get together for Thursday, January 21, 2021, from 12:00 p.m. to 2:00 p.m. Mayor Parvin announced the City’s Housing Division has a home in the First Time Home Buyer Program available to a low-income household. Applications must be submitted by 4:00 p.m. on January 4, 2021. Visit the Housing Division’s webpage for more information. Mayor Parvin announced Santa and his friends will be and driving through most of Moorpark’s residential streets on December 19 and 20. A “Santa tracker” will be available so you can see exactly when we will be in your neighborhood . Visit the City’s website for parade maps and details. Mayor Parvin announced the City’s first Electronic Waste and Paper Shredding event of 2021 on Saturday, January 23, from 9:00 a.m. to 2:00 p.m. at the Moorpark Public Services Facility at 627 Fitch Avenue. Please note electronic waste and paper shredding events are available by appointment only, no walk - ins will be accepted. More information is available on the City’s website at moorparkca.gov/shredding. Mayor Parvin announced the City Council is now accepting applications for the City's appointment to the Citizens Transportation Advisory Committee (CTAC). The appointment is for two representatives and one alternate to serve a two -year 338 Minutes of the City Council/Successor Agency Moorpark, California Page 3 December 16, 2020 term to expire December 2022. Applicants must a resident of the City of Moorpark and be registered to vote in Moorpark. To apply or for more information, please visit moorparkca.gov/serve. Also, the Moorpark City Council is now accepting applications for appointment to the Santa Monica Mountains Conservancy Advisory Committee. The appointment is for one member to serve a two -year term expiring in December 2022. Applicants must be a resident of the City of Moorpark and be registered to vote in Moorpark. The Santa Monica Mountains Conservancy Advisory Committee works on preservation of parkland and the improvement of recreational facilities in the Santa Monica Mountains Conservancy's jurisdiction. To apply or for more information, please visit moorparkca.gov/serve. Mayor Parvin reported on December 5 she participated in the Holiday on High Street event as Mayor and Rotarian from the Noon Club. Mayor Parvin reported on December 9 she attended the Administration, Finance and Public Safety Committee meeting. Mayor Parvin reported on December 10 she met with Warmington Group and separately with homeowners adjacent to proposed Beltramo Road project. Mayor Parvin reported on December 15 she participated the Boys & Girls Club Board of Directors meeting, and a Donate Life Zoom meeting to get word out to encourage organ and tissue donations. For more information visit donatelifecalifornia.org Mayor Parvin reported on December 16 she participated in meeting organized by Supervisor Huber with Southern California Edison to discuss Power Safety Shutoff events, their frequency, and duration. Mayor Parvin reported on December 15 she attended and spoke at the Ventura County Board of Supervisors meeting where the County’s industrial hemp ordinance was considered. A. City Manager COVID-19 Update. City Manager Brown provided a COVID-19 update. He commented on key factors monitored which are the seven-day case rate (average number of cases per 100,000 people over a seven-day period) and number of available intensive care unit beds in the region. He noted the Governor has transitioned from a County-by-County analysis to a regional impact where counties are grouped into five regions to track these key factors. He reported in Ventura County 4,866 new cases of COVID-19 were reported over the past two weeks, bringing active cases to 7,705 with 185 339 Minutes of the City Council/Successor Agency Moorpark, California Page 4 December 16, 2020 in Moorpark. The County a case rate of 32 which is the highest number since the pandemic began. There are currently 3.75% of ICU beds in the County are available. As a result of potential exposure of an employee that occurre d outside the workplace, City Hall has been forced to close it Development Services building and disinfect the facility. This City’s pandemic plan outlines a response to such incidents to maintain employees safety. Phones have been transferred to the Administration Building and all in-person appointments have been rescheduled; essential services are still being provided, but some services may be slowed over the next ten days. For up-to-date data or information related to COVID-19 go to: www.venturacountyrecovers.org. or visit the City’s website at www.moorparkca.gov. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentations from Applicants for Arts Commission, Parks and Recreation Commission, and Planning Commission. Staff Recommendation: Hear presentations from a random selection of 18 of the applicants and defer the appointments until the remaining six presentations are completed at the meeting of January 6, 2021. Ms. Spangler gave the staff report. She noted four applicants chose to withdraw their applications; therefore, there will be fifteen presentations this evening. The Council heard a presentation from an Arts Commission applicant: Kim Simons The Council heard presentations from Parks and Recreation Commission applicants in the following order: Steve Morgan Jason Flame Jesse Norwalt David Papotta Chuong Ho Dylan Gunning 340 Minutes of the City Council/Successor Agency Moorpark, California Page 5 December 16, 2020 The Council heard presentations from Planning Commission applicants in the following order: Thomas Pflaumer Leanne Alva Adam Haverstock Bruce Hamous Chris Barrett Yuri Yurovski Kipp Landis CONSENSUS: It was the unanimous consensus of the Council to defer appointments until the January 6, 2021, regular meet ing, following the remaining applicant presentations. B. Consider Dates for Regularly Scheduled City Council Meetings for Calendar Year 2021 and Standing Committee Meeting Schedule for Calendar Year 2021. Staff Recommendation: 1) Adopt the 2021 Regular City Council meeting date calendar; and 2) Adopt the 2021 Standing Committee meeting schedule. Ms. Spangler gave the staff report. Roseann Mikos, Moorpark resident, spoke regarding the membership composition for standing committees approved by the Council at the December 2, 2020, meeting, and suggested Council reconsideration of the appointments to include a senior Councilmember on each committee. Mr. Brown clarified that consideration of committee com position is not included as part of this agenda item and that a motion for reconsideration would be required in order for the Council to consider committee composition again. No motion for reconsideration was made. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to adopt the 2021 Regular City Council meeting date calendar and to adopt the 2021 Standing Committee meeting schedule . The motion carried by unanimous roll call vote. C. Consider a Resolution Adopting Fees for Small Wireless Facility Permits within the City’s Right-of-Way. Staff Recommendation: Adopt Resolution No. 2020-3977 adopting fees for Small Wireless Facility Permits within the City’s right-of-way. 341 Minutes of the City Council/Successor Agency Moorpark, California Page 6 December 16, 2020 Mr. Chong gave the staff report. He noted City Council and staff received a letter from AT&T legal counsel regarding the proposed fee; therefore, City staff and City Attorney now recommend adoption of the amended Draft Resolution which was provided in the Supplemental Agenda Report. There were no speakers. MOTION: Councilmember Enegren moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2020-3977, as amended and provided in the Supplemental Agenda Report. The motion carried by unanimous roll call vote. D. Consider Resolution Adopting a Revised Management Benefits Program and Rescinding Resolution No. 2020-3968. Staff Recommendation: 1) Prior to a motion to adopt the Resolution approving the proposed revisions to the Management Benefits Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: “Staff is recommending the City Council approve the proposed revisions to the Management Benefits Resolution to allow a Department Head or Management Employee to carry over any unused, accumulated Administrative Leave to the new calendar year if the use of Administrative Leave has been delayed due to unusual or emergency conditions. Department Heads and Management Employees are employed pursuant to employment agreements that contain standard employment terms covering fringe benefits that include medical, health, retirement, life insurance, leave time, and other benefits as provided in this updated Management Benefits Resolution;” and 2) Adopt Resolution No. 2020-3978, rescinding Resolution No. 2020-3968. (ROLL CALL VOTE REQUIRED) Mr. Gagajena gave the staff report. There were no speakers. Prior to a motion the Mayor announced: “Staff is recommending the City Council approve the proposed revisions to the Management Benefits Resolution to allow a Department Head or Management Employee to carry over any unused, accumulated Administrative Leave to the new calendar year if the use of Administrative Leave has been delayed due to unusual or emergency conditions. Department Heads and Management Employees are employed pursuant to employment agreements that contain standard employment terms covering fringe benefits that include medical, health, retirement, life insurance, leave time, and other benefits as provided in this updated Management Benefits Resolution .” 342 Minutes of the City Council/Successor Agency Moorpark, California Page 7 December 16, 2020 MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to adopt Resolution No. 2020-3978, rescinding Resolution No. 2020-3968. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: MOTION: Councilmember Pollock moved and Councilmember Groff seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2020/21 – December 16, 2020. Staff Recommendation: Approve the warrant register. B. Consider the Report Titled “Accounting of Fund Information as Required by Section 66006 of the California Government Code for Fiscal Year 2019/20”. Staff Recommendation: Receive and file report. C. Consider Resolution Amending the Fiscal Year 2020/21 Budget and Authorizing the Transfer of General Fund and Gas Tax Monies to Cover Fiscal Year 2019/20 Year-End Deficits in Certain Funds for the City’s Landscaping and Lighting Assessment Districts. Staff Recommendation: Adopt Resolution No. 2020-3979. (ROLL CALL VOTE REQUIRED) D. Consider Amendment No. 3 to Agreement No. 2010-030 with SCI Consulting Group for Professional Consulting, Engineer of Work and Levy Administration. Staff Recommendation: Approve the Amendment No. 3 to SCI Consulting Group, Inc. agreement subject to final language approval by the City Manager and City Attorney; and authorize the City Manager to sign the amendment. E. Consider Amendment No. 4 to Agreement No 2018 -004 with Veolia ES Technical Solutions, L.L.C. for Collection and Transportation of Universal and Hazardous Waste for an Increase in the Amount of $40,000; and Consider Waiver of City Purchasing Procedure Pursuant to Moorpark Municipal Code Section 3.04.120. Staff Recommendation: 1) Adopt Resolution No. 2020-3980 amending Fiscal Year 2020/21 Budget to appropriate $40,000 in expenditures from the Solid Waste AB 939 Fund for universal waste collection and transport services; and 2) Waive Request for Proposals (RFP) requirements and authorize the City Manager to sign Amendment No. 4 to the Agreement with Veolia ES Technical Solutions, L.L.C. for additional universal and hazar dous waste collection, shipping, and disposal services in the amount of $40,000, subject to final language approval of the City Manager. (ROLL CALL VOTE REQUIRED) 343 Minutes of the City Council/Successor Agency Moorpark, California Page 8 December 16, 2020 F. Consider a Municipal Facility License Agreement with New Cingular Wireless PCS, LLC (AT&T) Governing Use of Municipal Facilities for Small Wireless Facilities. Staff Recommendation: Authorize the City Manager to execute a Municipal Facility License Agreement with New Cingular Wireless PCS, LLC (AT&T) governing use of municipal facilities for small wireless facilities, subject to final language approval of the City Manager. G. Consider Resolution Amending the Salary Plan for Hourly Employees and Rescinding Resolution No. 2020-3874. Staff Recommendation: Adopt Resolution No. 2020-3981, amending the Salary Plan for Hourly Employees and rescinding Resolution No. 2020-3874. (ROLL CALL VOTE REQUIRED) H. Consider Resolution Authorizing Submittal of Per Capita Grant Application for Inclusive Playground Project. Staff Recommendation: Adopt Resolution No. 2020-3982 authorizing submittal of Proposition 68 Per Capita Grant funding and authorize the City Manager to sign all grant related paperwork. I. Consider Recreation Programs Cost Recovery Summary Fiscal Year 2019/20. Staff Recommendation: Receive and file report. J. (SUCCESSOR AGENCY) Consider Resolution Approving Exclusive Negotiating Agreement with Quail Capital Investments, LLC for 15404 Princeton Avenue (APN 513-0-024-105, -135). Staff Recommendation: Adopt Resolution No. SA-2020-21, approving Exclusive Negotiating Agreement with Quail Capital Investments, LLC subject to final language approval of the Executive Director, and authorize Executive Director to execute the agreement. K. (SUCCESSOR AGENCY) Consider Resolution Approving Exclusive Negotiating Agreement with Tom Lindstrom RV Sales, Inc. for 500 Los Angeles Avenue (APN 506-0-050-080). Staff Recommendation: Adopt Resolution No. SA-2020- 21, approving Exclusive Negotiating Agreement with Tom Lindstrom RV Sales, Inc., subject to final language approval of the Executive Director, and authorize Executive Director to execute the agreement. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 344 Minutes of the City Council/Successor Agency Moorpark, California Page 9 December 16, 2020 13. ADJOURNMENT: MOTION: Councilmember Groff moved and Councilmember Pollock seconded a motion to adjourn the meeting. The motion carried by unanimous roll call vote. The time was 7:59 p.m. Janice S. Parvin, Mayor ATTEST: Ky Spangler, City Clerk 345