HomeMy WebLinkAboutAGENDA REPORT 2021 0616 CCSA REG ITEM 10ICITY OF MOORPARK, CALIFORNIA
City Council Meeting
of June 16, 2021
ACTION APPROVED STAFF
RECOMMENDATION.
BY B. Garza
I. Consider Cooperative Agreement with the Ventura County Transportation
Commission for Administration of Department of Transportation and Federal
Transit Administration Funds. Staff Recommendation: Approve the Ventura
County Transportation Commission Cooperative Agreement subject to final
language approval of the City Manager and City Attorney and authorize the City
Manager to sign the Agreement. (Staff: Shaun Kroes)
Item: 10.I.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Shaun Kroes, Public Works Manager
DATE: 06/16/2021 Regular Meeting
SUBJECT: Consider Cooperative Agreement with the Ventura County
Transportation Commission for Administration of Department of
Transportation and Federal Transit Administration Funds
BACKGROUND AND DISCUSSION
The City receives various federal funding for operation and maintenance of the City’s
public transit services including bus and dial-a-ride services as well as capital
improvement projects of the Amtrak/Metrolink Station. The City receives an annual
allocation of Federal Transit Administration (FTA) Section 5307 funds associated with the
Thousand Oaks/Moorpark Large Urbanized Area (UZA). The City is considered a
subrecipient of the federal funds, with the Ventura County Transportation Commission
(VCTC) serving as the primary grantee. This means that VCTC acts as a grant
administrator for the City, essentially a conduit between the City and the FTA. The City
submits grant and funding allocations to VCTC and VCTC in turn submits the necessary
applications/funding requests to FTA. Typically, federal funding is reimbursement-based.
The City submits reimbursement requests to VCTC and VCTC provides payment to the
City, with federal funding going to VCTC. VCTC also serves as the primary contact with
FTA during the FTA Triennial Review.
The City has had a cooperative agreement with VCTC since 1995. The original
agreement was established when the City received federal funding for procurement of a
City bus. This 1995 agreement has served as the cooperative agreement between the
City and VCTC for all federal funding ever since. For more than 25 years there have been
a number of additional oversight requirements/obligations established by the federal
government for acceptance of federal funds. Staff from VCTC and the City have been
working on an updated Cooperative Agreement to replace the 1995 agreement. Staff has
also included Risk Management and the City Attorney in review of the Cooperative
Agreement.
The new Cooperative Agreement is attached to this staff report and provides updates to
the various obligations of VCTC and the City. One new obligation that staff notes is that
Item: 10.I.
463
Honorable City Council
06/16/2021 Regular Meeting
Page 2
as administrator of the federal funds, VCTC is requiring to be listed as additional insured
for any vehicles procured for Moorpark City Transit or transit operations. The Cooperative
Agreement also includes minimum insurance limits. Staff has reviewed the insurance
limitations and determined that it will be able to comply with the requirements. In
particular, the City contracts with the City of Thousand Oaks (Thousand Oaks) for
operation and maintenance of bus and dial-a-ride services. Thousand Oaks is also a
subrecipient of VCTC and is subject to the same insurance requirements as the City.
FISCAL IMPACT
None directly. The Cooperative Agreement is a requirement to continue to receive federal
funding for transit services. In FY 2021/22 the City anticipates receiving $426,114 from
the American Rescue Plan Act funding and $333,000 in FTA 5307 funding.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
Approve the Ventura County Transportation Commission Cooperative Agreement subject
to final language approval of the City Manager and City Attorney and authorize the City
Manager to sign the Agreement.
Attachment: Cooperative Agreement
464
COOPERATIVE AGREEMENT
BETWEEN
VENTURA COUNTY TRANSPORTATION COMMISSION
AND
CITY OF MOORPARK
THIS AGREEMENT (“Agreement”) is entered into on this ______ day of
___________ 20__ between Ventura County Transportation Commission (hereinafter
referred to as VCTC) and the City of Moorpark (hereinafter referred to as
SUBRECIPIENT), with the SUB being registered with a Dunn & Bradstreet number of
628053464, regarding the administration of the Department of Transportation (DOT)
and Federal Transit Administration (FTA) funds for use in the provision of public transit
service by the SUBRECIPIENT.
WHEREAS Chapter 53 of Title 49, United States Code, as amended, authorizes
the Secretary of Transportation to apportion funds for public transportation projects for
planning, capital, and operating assistance purposes; and,
WHEREAS, VCTC serves as the administrator of federal funds apportioned by
FTA to Ventura County; and,
WHEREAS, VCTC applied for and has obtained FTA funds on behalf of the
SUBRECIPIENT; and,
WHEREAS, it is therefore the intention of VCTC to enter into this Cooperative
Agreement with SUBRECIPIENT regarding the administration of funds, as a mutually
acceptable agreement is a pre-condition of acceptance of funding.
NOW THEREFORE THE PARTIES DO AGREE AS FOLLOWS:
I. FUNDING/PROGRAM MANAGEMENT
1.Responsibilities of Participants: SUBRECIPIENT hereby agrees to carry out
the work in connection with the administration of the FTA funds.
SUBRECIPIENT will be responsible for meeting all applicable grant
requirements placed on federal funds awarded to SUBRECIPIENT through
VCTC.
2.Previous Agreement: This Agreement supersedes the previous agreement
dated June 1, 1995 between VCTC and the SUB regarding the administration
of FTA funds.
3.Scope of Services:
a.Grant Administration: VCTC agrees to carry out the administrative
requirements necessary to reserve, apply for, and receive FTA funds.
ATTACHMENT
465
Attachment A to this Agreement, which is incorporated by reference,
provides the project scopes of work and line item details for
SUBRECIPIENT activities within each active FTA grant covered by this
Agreement as of the effective date of this Agreement. Also provided as
Attachment B is a table including the grants by Federal Award
Identification Number showing the total amount in each grant obligated
and committed to the SUBRECIPIENT and the total of all such awards.
Additional grants, as awarded by FTA during the period of this
Agreement, will be added to this Agreement through a notice of grant
award issued by VCTC to the RECIPIENT with a copy of the grants.All
such notices shall thereby be incorporated by reference into this
Agreement, provided that any such grant award has been accepted in
writing by the SUBRECIPIENT.
b. Contract Administration: SUBRECIPIENT hereby agrees to fulfill the
obligations imposed upon SUBRECIPIENT under a grant application
submitted by VCTC and awarded by FTA and SUBRECIPIENT has
accepted, including providing local match funds and providing the service
specified in the grant. SUBRECIPIENT also agrees that it shall remain,
during the term of this Agreement, in compliance with all applicable DOT
assurances and requirements, including all applicable procurement
requirements.
4. Duration of Agreement: This Agreement is effective as of
________________ and shall continue until the latest period of performance
end date of the grants covered under this agreement (as shown in
Attachment A and as amended by the additional notices of grant awards or
until the Agreement is terminated by either party after thirty (30) days’ written
notice. The parties may agree in writing to extend the effective period of the
Agreement in order to address future grants not yet incorporated into this
Agreement. Upon completion of all work in the approved grants, the
SUBRECIPIENT shall submit final invoicing at least 60 days prior to the
period of performance end date for the subject grant, to allow close out of the
grant on the required schedule.
5. Amendments to the Agreement: The provisions of this Agreement may be
amended upon written acceptance and ratification of any such amendment by
both VCTC and the SUBRECIPIENT.
6. Method of Payment: VCTC, as the grant applicant, shall receive
reimbursement payment from FTA in accordance with FTA grant procedures.
Upon SUBRECIPIENT’s submittal of an invoice for an eligible expense,
VCTC will transfer the FTA funds to SUBRECIPIENT within thirty (30) days.
Notwithstanding the foregoing, if VCTC has not yet received funds from the
FTA for the funding of the expenses covered by any such invoice when such
invoice is received by VCTC from SUBRECIPIENT, VCTC will transfer funds
to SUBRECIPIENT for any such invoice within five (5) working days after
actual receipt by VCTC of such funds from FTA. SUBRECIPIENT shall only
invoice for the types of expenses specified in the grant(s), and shall invoice
for actual costs incurred in carrying out the grant activity, including, but not
limited to, salary, benefits, other eligible documented agency expenses, and
vendor payments. All invoices must include the full supporting
documentation required by FTA, including payroll documentation tracking
466
hours worked on the project(s), vendor invoicing, and documentation of
vendor payment such as accounts payable check copies. As the
SUBRECIPIENT does not have a federally-approved indirect cost allocation
plan it will not be reimbursed for overhead expense It is the intent of the
parties to this Agreement that they will amend the agreement to change the
allowable overhead should SUBRECIPIENT obtain a federally-approved
indirect cost allocation plan. Therefore, any request for salary reimbursement
must be based on an after-the-fact determination of the actual costs incurred
by SUBRECIPIENT.
VCTC shall not be held responsible or liable for any late or nonpayment from
FTA for any reason.
7. Quarterly Reporting: SUBRECIPIENT shall submit a quarterly report to
VCTC of the SUBRECIPIENT program funded by grants under this
Agreement, using the reporting template provided by VCTC.
8. Notices: All notices to VCTC under this Agreement shall be in writing and
sent to:
Darren Kettle, Executive Director
Ventura Transportation Commission
750 Daily Drive, Suite 420
Camarillo, CA 93010
All notices to SUBRECIPIENT under this Agreement shall be in writing
and sent to:
Troy Brown, City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Notices may also be sent in writing via email to recipients designated by the
respective VCTC Executive Director and City Manager.
II. FEDERAL REQUIREMENTS
SUBRECIPIENT shall note that the following provisions apply to grants-in-aid from DOT,
and SUBRECIPIENT must take all necessary action to ensure their compliance as
though they were the grantee directly.
1. Equal Employment Opportunity: During the performance of this Agreement,
SUBRECIPIENT agrees as follows: SUBRECIPIENT shall not discriminate
against any employee or applicant for employment on the basis of race, color,
religion, political belief, marital status, age, national origin, sex, or handicap.
SUBRECIPIENT shall take affirmative action to ensure that applicants are
employed, and that employees are treated during employment without regard
to their race, color, marital status, religion, political belief, age, national origin,
sex, or any handicap not limiting the ability of the person to perform the job
contemplated. Such action shall include but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment, or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection of training, including apprenticeship. Such shall be in
compliance with Executive Order 11246 amended by Executive Order 11375
467
and as supplemented in Department of Labor regulations (41 CFR, Part 60).
SUBRECIPIENT agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the
provisions of the Equal Opportunity Clause.
2. Audit and Inspection: SUBRECIPIENT shall permit, and shall require that its
contractors permit, the authorized representatives of VCTC, the US DOT and
the Controller General of the United States to inspect and audit all data and
records of SUBRECIPIENT relating to its performance under this Agreement,
as required in FTA Circular 9030.1C, Chapter VI, Application Instruction,
Section 9(d), Oversight.
SUBRECIPIENT also agrees, and shall require that its contractor(s) agree, to
maintain all required records relating to each grant subject to this Agreement
for at least three (3) years after the funds are expended under this
Agreement.
3. Debarred Bidders: SUBRECIPIENT shall require that its contractors funded
by this Agreement, including any of its officers or holder of a controlling
interest, inform SUBRECIPIENT whether or not it is or has been or is on any
debarred, suspended, proposed for debarment, or declared ineligible list, or
voluntarily excluded from participation in any Federal Contracts. Should a
contractor be included on such a list during the performance of this project, it
should so inform SUBRECIPIENT and SUBRECIPIENT shall take
appropriate action with respect to that contractor in accordance with federal
law and regulations.
4. Title VI of the Civil Rights Act of 1964: During the performance of this
Agreement, SUBRECIPIENT, for itself, its assignees, and successors in
interest agrees as follows:
a. Compliance with Regulations: SUBRECIPIENT shall comply with the
Regulations relative to nondiscrimination in federally-assisted programs of
the DOT under Title 49, Code of Federal Regulations, Part 21, as they
may be amended from time to time, (hereinafter referred to as the
Regulations), which are herein incorporated by reference and made a
part of this Agreement.
b. Nondiscrimination: SUBRECIPIENT with regard to the work performed
by it during the Agreement, shall not discriminate on the grounds of race,
color or national origin in the selection and retention of contractors,
including procurement of materials and leases of equipment. The
contractor shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.56 of the Regulations, including
employment practices when the contract covers a program set forth in
Appendix B of the Regulation.
c. Solicitation for Contractors, Including Procurement of Materials and
Equipment: In all solicitations either by competitive bidding or negotiation
made by SUBRECIPIENT for work to be performed under a contract,
including procurement of materials or leases of equipment, each potential
contractor or supplier shall be notified by RECIPIENT of the contractor’s
obligations under this contract and regulations relative to non-
468
discrimination on the grounds of race, color, national origin and other
federally-protected categories.
d. Information and Reports: SUBRECIPIENT shall require that any
contractor procured by SUBRECIPIENT provide all information and
reports required by the Regulations or directives issued pursuant thereto,
and permit access to its books, record, accounts, other sources of
information, and its facilities as may be determined by FTA to be pertinent
to ascertain compliance with such regulations, orders and instructions.
Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this information, the
contractor shall so certify to VCTC or FTA as appropriate, and shall set
forth what efforts it has made to obtain the information.
e. Sanctions for Noncompliance: In the event of a contractor’s
noncompliance with nondiscrimination provisions of this Agreement,
SUBRECEIPIENT shall at VCTC’s direction impose contract sanctions as
VCTC or the FTA may determine to be appropriate, including, but not
limited to:
i. Withholding of payments to contractor until the contractor
complies; and/or
ii. Cancellation, termination, or suspension of the contract, in whole
or in part.
f. Incorporation of Provisions: SUBRECIPIENT shall include the provisions
of paragraphs “a” through “e” of this section 4 of Part II in every contract
funded through this Agreement, including procurement of materials and
leases of equipment, unless exempt by the Regulations, or directives
issued pursuant thereto. SUBRECIPIENT shall take such reasonable
action with respect to any contract or procurement as VCTC or FTA may
direct as a means of enforcing such provisions including sanctions for
noncompliance; provided, however, that, in the event a contractor
becomes involved in, or is threatened with, litigation with a subcontractor
or supplier as a result of such direction, SUBRECIPIENT may request
VCTC, and in addition, SUBRECIPIENT may request the United States to
enter into such litigation to protect the interest of the United States.
5. Bid Protest Procedures: SUBRECIPIENT shall adopt bid award Protest
Procedures for any Federal Grants-In-Aid Procurement of over $25,000
as required by FTA.
6. Federal Privacy Act: SUBRECIPIENT hereby agrees to comply with, and
assures the compliance of its employees with, the information,
restrictions, and other applicable requirements of the Privacy Act of 1974,
5 USC 552a. SUBRECIPIENT agrees to obtain the express consent of
the Federal Government before operating a system of records on behalf
of the Federal Government. SUBRECIPIENT shall include this
requirement in each subcontract to administer any system of records on
behalf of the Federal Government, financed in whole or in part with FTA
funds.
III. MISCELLANEOUS PROVISIONS
469
1. Insurance
The following insurance requirements are applicable to the FTA-funded
assets in the possession of the SUBRECIPIENT, and to any FTA-funded
transit operations contracts into which the SUBRECIPIENT enters
subsequent to the effective date of this Agreement.
A. LIABILITY INSURANCE
Before distribution of any funds pursuant to this Agreement, SUBRECIPIENT,
at its own cost and expense, unless otherwise specified below, shall procure
the types and amounts of insurance listed below against claims for injuries to
persons or damages to property that may arise from or in connection with the
operation by SUBRECIPIENT, its agents, representatives, employees, and
subcontractors of vehicles or equipment purchased pursuant to this
Agreement. Consistent with the following provisions, SUBRECIPIENT shall
provide proof satisfactory to VCTC of such insurance that meets the
requirements of this section and under forms of insurance satisfactory in all
respects, and that such insurance is in effect prior to operating any vehicle or
equipment purchased pursuant to this Agreement and prior to receiving any
funds pursuant to this Agreement. SUBRECIPIENT shall not allow any
contractor to commence work on any contract funded through this Agreement
until SUBRECIPIENT has obtained all insurance required herein for the
subcontractor(s). SUB RECIPIENT shall maintain all required insurance listed
herein for the duration of this Agreement.
B. COMMERCIAL GENERAL INSURANCE
Commercial General Liability (CGL): Insurance Services Office Form CG 00
01 covering CGL on an “occurrence” basis, including products and completed
operations, property damage, bodily injury and personal & advertising injury
with limits no less than $2,000,000 per occurrence. If a general aggregate limit
applies, either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall
be twice the required occurrence limit.
C. WORKERS’ COMPENSATION INSURANCE
SUBRECIPIENT will provide Workers’ Compensation insurance as required by
the State of California, with Statutory Limits, and Employer’s Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or disease.
D. ALL POLICIES REQUIREMENTS
Acceptability of insurers. All insurance required by this section is to be
placed with insurers with a Bests' rating of no less than A:VII.
Verification of coverage. Prior to beginning operations of any vehicles or
equipment purchased under this Agreement and prior to any disbursement of
funds pursuant to this Agreement, SUBRECIPIENT shall furnish VCTC with
complete copies of all policies delivered to SUBRECIPIENT by the insurer,
including complete copies of all endorsements attached to those policies. All
copies of policies and certified endorsements shall show the signature of a
person authorized by that insurer to bind coverage on its behalf. If VCTC
does not receive the required insurance documents prior to SUBRECIPIENT
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beginning equipment or vehicle operation, this shall not waive
SUBRECIPIENT’s obligation to provide them. VCTC reserves the right to
require complete copies of all required insurance policies at any time.
Notice of Reduction in or Cancellation of Coverage. A certified
endorsement shall be attached to all insurance obtained pursuant to this
Agreement stating that coverage shall not be suspended, voided, canceled
by either party, or reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been
given to VCTC. In the event that any coverage required by this section is
reduced, limited, cancelled, or materially affected in any other manner,
SUBRECIPIENT shall provide written notice to VCTC at SUBRECIPIENT’s
earliest possible opportunity and in no case later than ten (10) working days
after SUBRECIPIENT is notified of the change in coverage.
Any failure of SUBRECIPIENT to comply with reporting provisions of the
policies shall not affect coverage provided to VCTC and its officers,
employees, agents, and volunteers.
Occurrence or accident basis. The insurance coverage required by this
Section shall cover on an occurrence or an accident basis, and not on a
claims-made basis.
Additional insured; primary insurance. VCTC and its officers, employees,
agents, and volunteers shall be covered as additional insureds with respect to
each of the following: liability arising out of activities performed by or on
behalf of SUBRECIPIENT, including VCTC’s general supervision of
SUBRECIPIENT; products and completed operations of SUBRECIPIENT, as
applicable; premises owned, occupied, or used by SUBRECIPIENT; and
automobiles and equipment owned, leased, or used by the SUBRECIPIENT
in the course of providing services pursuant to this Agreement. The coverage
shall contain no special limitations on the scope of protection afforded to
VCTC or its officers, employees, agents, or volunteers. General liability
coverage can be provided in the form of an endorsement to
SUBRECIPIENT’s insurance (at least as broad as ISO Form CG 20 10, 11 85
or both CG 20 10 and CG 23 37 forms if later revisions used).
A certified endorsement must be attached to all policies stating that coverage
is primary insurance with respect to VCTC and its officers, officials,
employees and volunteers, and that no insurance or self-insurance
maintained by VCTC shall be called upon to contribute to a loss under the
coverage.
Deductibles and Self-Insured Retentions. SUBRECIPIENT shall disclose
to and obtain the approval of VCTC for the self-insured retentions and
deductibles before beginning any of the activities contemplated by any term
of this Agreement. Further, if SUBRECIPIENT’s insurance policy includes a
self-insured retention that must be paid by a named insured as a precondition
of the insurer’s liability, or which has the effect of providing that payments of
the self-insured retention by others, including additional insureds or insurers
do not serve to satisfy the self-insured retention, such provisions must be
modified by special endorsement so as to not apply to the additional insured
coverage required by this Agreement so as to not prevent any of the parties
to this Agreement from satisfying or paying the self-insured retention required
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to be paid as a precondition to the insurer’s liability. Additionally, the
certificates of insurance must note whether the policy does or does not
include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express
written authorization of Agreement Administrator, SUBRECIPIENT may
increase such deductibles or self-insured retentions with respect to VCTC, its
officers, employees, agents, and volunteers. The Agreement Administrator
may condition approval of an increase in deductible or self-insured retention
levels with a requirement that SUBRECIPIENT procure a bond, guaranteeing
payment of losses and related investigations, claim administration, and
defense expenses that is satisfactory in all respects to each of them.
Subcontractors. SUBRECIPIENT shall include all subcontractors as
insureds under its policies or shall furnish separate certificates and certified
endorsements for each subcontractor. All coverages for subcontractors shall
be subject to all of the requirements stated herein.
Wasting Policy. No insurance policy required by Section III, subsection (1)
shall include a “wasting” policy limit.
Variation. VCTC may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and
forms of such insurance are either not commercially available, or that VCTC’s
interests are otherwise fully protected.
Remedies. In addition to any other remedies VCTC may have if
SUBRECIPIENT fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, VCTC may,
at its sole option exercise any of the following remedies, which are
alternatives to other remedies VCTC may have and are not the exclusive
remedy for SUBRECIPIENT’s breach:
Obtain such insurance and charge SUBRECIPIENT the cost of such
premiums; and/or terminate this Agreement.
Waiver of Subrogation. SUBRECIPIENT hereby grants to VCTC a waiver
of any right to subrogation which any insurer of SUBRECIPIENT may acquire
against VCTC by virtue of the payment of any loss under such
insurance. SUBRECIPIENT agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not VCTC has received a waiver of subrogation
endorsement from the insurer.
2. Indemnification
To the fullest extent permitted by law, SUBRECIPIENT shall defend,
indemnify and hold harmless VCTC, its officers, employees, and agents, from
all liability costs, damages, or expenses, including attorneys’ fees arising out
of or incurred in connection with SUBRECIPIENT and its employees’/agents’
and subcontractors’ acts or omissions in the performance of activities
contemplated in and pursuant to this Agreement, and agrees at its own cost,
expense and risk to defend any and all resulting actions, suits, or other legal
proceedings brought or instituted against VCTC arising out of
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SUBRECIPIENT’s negligent performance of any activities contemplated
under this Agreement, and to pay and satisfy any resulting judgments, claims,
damages and costs.
3. No Joint Venture or Partnership
This Agreement is not intended to create a partnership or joint venture
between VCTC and SUBRECIPIENT. VCTC is serving as the administrator of
federal funds apportioned by FTA to VCTC and SUBRECIPIENT is an eligible
organization to receive FTA reimbursement funds for transit projects.
4. Attorneys’ Fees
If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provisions of this
Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees
in addition to any other relief to which that party may be entitled. The court
may set such fees in the same action or in a separate action brought for that
purpose.
5. Severability
If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement
not so adjudged shall remain in full force and effect. The invalidity in whole or
in part of any provision of this Agreement shall not void or affect the validity of
any other provision of this Agreement.
6. Agreement Administration
This Agreement shall be administered by Peter De Haan ("Agreement
Administrator"). All correspondence shall be directed to or through the
Agreement Administrator or his or her designee.
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CITY OF MOORPARK VENTURA COUNTY TRANSPORTATION
COMMISSION
___________________________ __________________________________
Janice S. Parvin Kelly Long
Mayor Chair
Approved as to Content: Approved as to Content:
___________________________ __________________________________
Troy Brown Darren M. Kettle
City Manager Executive Director
APPROVED AS TO FORM: APPROVED AS TO FORM:
___________________________ __________________________________
Kevin Ennis Steven T. Mattas
City Attorney General Counsel
3713589.1
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ATTACHMENT A
FEDERAL TRANSIT ADMINISTRATION GRANT
PROJECT DESCRIPTION / LINE ITEM SUMMARY
CITY OF MOORPARK
Federal Award Identification Number (FAIN) CA-90-Y858-00
Budget Activity Line Item: 12.33.03 - MOORPARK RAIL STATION NEW PARKING
ENTRANCE (TO AREA FUNDS)
Scope Name / Code Line
Item # Line Item Name Activity Quantity
RAIL -
STATION/STOPS/TERMINALS
(123-00)
12.33.03
TERMINAL,
INTERMODAL
(TRANSIT)
TERMINAL,
INTERMODAL
(TRANSIT)
1
Extended Budget Description
Moorpark Rail Station Parking Lot South Entrance
Moorpark (Thousand Oaks Section 5307 – 20% match)
This project will relocate the entrance to the south parking lot of the Moorpark Rail Station to
First Street. The current entrance is an unsignalized driveway located on Moorpark Avenue
(State Route 23), just 80 feet south of the railroad tracks. This improvement will reduce
commuter wait times by routing Metrolink and Amtrak patrons to a street with less vehicle traffic.
Also, First Street provides a signalized intersection at Moorpark Avenue, proving a more
efficient flow of traffic. The purpose of the project is to reduce vehicle dwell times that currently
exist when commuters attempt to exit the South Parking Lot and turn onto heavily traveled
Moorpark Avenue.
TIP Info: (SCAG) #07-VEN031218 (2011 FTIP – Approved December 14, 2010)
Planning Information: Staff Report to Moorpark City Council July 1, 2009 Meeting
Funding Source = Thousand Oaks UA Section 5307, the grantee has local match funds.
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $220,000
Non-FTA Amount $55,000
Total Eligible Cost $275,000
Milestone Name Est. Completion
Date Description
RFP/IFB Issued 12/1/2011
Line Item: Moorpark Rail Station Parking Lot South
Entrance Detailed Description: This project will
relocate the entrance to the south parking lot of the
Moorpark Rail Station to First Street. The current
entrance is an unsignalized driveway located on
Moorpark Avenue (State Route 23), just 80 feet
south of the railroad tracks. This improvement will
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reduce commuter wait times by routing Metrolink
and Amtrak patrons to a street with less vehicle
traffic. Also, First Street provides a signalized
intersection at Moorpark Avenue, proving a more
efficient flow of traffic. The purpose of the project is
to reduce vehicle dwell times that currently exist
when commuters attempt to exit the South Parking
Lot and turn onto heavily traveled Moorpark
Avenue.
Contract Award 2/1/2012
Contract Complete 2/1/2013
Budget Activity Line Item: 11.16.04 - CAPITAL LEASE MOORPARK (TO AREA FUNDS)
Scope Name / Code Line Item # Line Item Name Activity Quantity
BUS - ROLLING STOCK (111-00) 11.16.04 LEASE LEASE 3
Extended Budget Description
Moorpark Dial-A-Ride Lease
Moorpark (Thousand Oaks UA Section 5307)
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
Moorpark. This year, the City will utilize Section 5307 formula monies to fund the bus capital
costs using FTA’s Capital Lease (49 CFR 639, Capital Leases) rule for reimbursement. The
service has been very well received by the community, with an average of 8 boardings daily,
with no refusals for ride requests. The City leases vehicles for this service.
TIP Info: (SCAG) #07-VEN101104 (2011 FTIP – Approved December 14, 2010)
Planning info: 2010 Ventura County Unmet Transit Needs Report
Funding Source = Thousand Oaks UA Section 5307, the grantee has local match funds
Fuel Type
Gasoline
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $50,000
Non-FTA Amount $12,500
Total Eligible Cost $62,500
Milestone Name Est. Completion
Date Description
RFP/IFB Issued 6/1/2011
Contract Award 6/15/2011
Contract Complete 7/1/2013
Budget Activity Line Item: 12.33.03 - MOORPARK RAIL STATION SECURITY WALL (TO
AREA FUNDS)
476
Scope Name / Code Line
Item # Line Item Name Activity Quantity
RAIL -
STATION/STOPS/TERMINALS
(123-00)
12.33.03
TERMINAL,
INTERMODAL
(TRANSIT)
TERMINAL,
INTERMODAL
(TRANSIT)
1
Extended Budget Description
Moorpark Rail Station Security Wall
Moorpark (Thousand Oaks Section 5307 – 20% match)
This project will construct a security wall on the south side of the Moorpark Metrolink Station, a
multi-modal transportation center serving as a Park and Ride carpool location as well as parking
for Metrolink, Amtrak, and VISTA intercity bus service. The location is also served by the
Moorpark city bus service. An analysis prepared by city staff dated April 14, 2003 identified the
need for a wall to enhance station security. Non-transit users are currently able to traverse the
parking are from an adjoining residential neighborhood through gaps in the existing fencing.
This foot traffic has created safety and security concerns among transit users. An existing
safety wall extends approximately half the distance of the south property line, while the fencing
along the remainder of the property line consists of various chain link and wooden fence
material in severe disrepair. This project will extend the existing block masonry wall
approximately seven hundred feet, to a height of six feet.
TIP Info: (SCAG) #07-VEN030609 (2011 FTIP – Approved December 14, 2010)
Planning Info: City of Moorpark April 14, 2003 Report
Funding Source = Thousand Oaks UA Section 5307, the grantee has local match funds.
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $9,200
Non-FTA Amount $2,300
Total Eligible Cost $11,500
Milestone Name Est. Completion
Date Description
RFP/IFB Issued 7/1/2011
Contract Award 9/1/2011
Contract Complete 10/1/2012
Federal Award Identification Number (FAIN) CA-90-Z055-00
Budget Activity Line Item: 11.16.04 - CAPITAL LEASE MOORPARK (THOUSAND OAKS
UA AREA FUNDS)
Scope Name / Code Line Item # Line Item Name Activity Quantity
BUS - ROLLING STOCK (111-00) 11.16.04 LEASE LEASE 3
Extended Budget Description
Moorpark Dial-A-Ride Lease
Moorpark (Thousand Oaks UA Section 5307 - 20% match)
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
477
Moorpark. This year, the City will utilize Section 5307 formula monies to fund the bus capital
costs using FTA’s Capital Lease (49 CFR 639, Capital Leases) rule for reimbursement. The
service has been very well received by the community, with an average of 12 boardings daily,
with no refusals for ride requests. The City leases vehicles for this service.
TIP Info: (SCAG) #07-VEN101104
Planning info: 2012 Ventura County Unmet Transit Needs Report
Fuel Type
Gasoline
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $30,000
Non-FTA Amount $7,500
Total Eligible Cost $37,500
Milestone Name Est. Completion
Date Description
RFP/IFB Issued 6/1/2012
Contract Award 7/1/2012
Contract Complete 10/1/2013
Budget Activity Line Item: 11.7A.00 - MOORPARK VEHICLE/STATION MAINT
(THOUSAND OAKS UA FUNDS)
Scope Name / Code Line Item
# Line Item Name Activity Quantity
OTHER CAPITAL
ITEMS (BUS) (117-00) 11.7A.00 PREVENTIVE
MAINTENANCE
PREVENTIVE
MAINTENANCE 1
Extended Budget Description
Moorpark Vehicle/Station Capital Maintenance
Moorpark (Thousand Oaks UA Section 5307 - 20% match)
20% local match - Moorpark transportation funds
Vehicle maintenance for the City of Moorpark’s fixed-route fleet. The bus fleet is NOW
maintained by Thousand Oaks fleet maintenance staff through an agreement between the 2
cities.
The City of Moorpark maintains a digital security system at the Metrolink/Amtrak Train Station.
The system consists of two (2) security cameras located in the North Parking Lot a nd four (4)
security cameras in the South Parking Lot. There is also a digital video recorder located at the
station and a monitoring station located at the nearby Moorpark Police Department. The City
contracts for quarterly capital maintenance of the security camera system in order to keep the
system functioning in an efficient manner.
TIP Info: (SCAG) #07-VEN030608
Planning Info: Moorpark Bus Operations Contract Maintenance Standards
Funding Source Section of
Statute
CFDA
Number Amount
478
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $124,200
Non-FTA Amount $31,050
Total Eligible Cost $155,250
Milestone Name Est. Completion
Date Description
Expenditure Begins 7/1/2013
Final Exenditure 10/1/2013
Budget Activity Line Item: 11.93.02 - MOORPARK BUS STOP ENHANCEMENTS
(MOORPARK UA FUNDS)
Scope Name /
Code
Line
Item # Line Item Name Activity Quantity
OTHER CAPITAL
ITEMS (BUS) (117-
00)
11.93.02 CONSTRUCTION - BUS
SHELTERS
CONSTRUCTION - BUS
SHELTERS 20
Extended Budget Description
Moorpark Bus Shelter Enhancements
Moorpark (Thousand Oaks UA Enhancement Funds – 20% match)
This project will provide various improvements to the 20 bus shelters and stops in the City of
Moorpark. Possible improvements to be funded include upgraded map and schedule displays,
lighting, and aesthetic enhancements. In particular, it is planned to install lights on all 20
shelters, none of which are currently lighting, as the City will be extending its service hours into
the evening.
TIP Info: (SCAG) #07-VEN121004
Planning Information: December 19, 2012 Moorpark City Council Staff Report
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $35,000
Non-FTA Amount $8,750
Total Eligible Cost $43,750
Milestone Name Est. Completion
Date Description
RFP/IFB Issued 11/1/2013
Contract Award 1/15/2014
Contract Complete 10/15/2014
Budget Activity Line Item: 30.09.03 - MOORPARK BUS OPERTING ASST (THOUSAND
OAKS UA FUNDS)
479
Scope Name /
Code
Line
Item # Line Item Name Activity Quantity
OPERATING
ASSISTANCE
(300-00)
30.09.03
SPECIAL RULE -
OPERATING
ASSISTANCE /1 - 75
BUSES
SPECIAL RULE -
OPERATING
ASSISTANCE /1 - 75
BUSES
1
Extended Budget Description
Moorpark City Bus Operating Assistance
Moorpark (Thousand Oaks UA Section 5307 – 50% match)
The City of Moorpark operates a local fixed-route bus system, following a single looped route
with bi-directional service, carrying approximately 275 daily passengers. The route is designed
to service all major activity centers in the City, including schools, youth centers, shopping, and
the rail station. Since Moorpark operates less than 75 buses in peak service (the peak service
requirement is 3, including two buses running in opposite direction on the route, and one bus
deadheading to the operating base), Moorpark is now eligible to receive operating assistance
under MAP-21.
TIP Info: (SCAG) #07-VEN121003
Planning Info: 2012 Ventura County Unmet Transit Needs Report
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $25,000
Non-FTA Amount $25,000
Total Eligible Cost $50,000
Milestone Name Est. Completion
Date Description
Expenditure Begins 7/1/2012
Final Expenditure 10/1/2013
Budget Activity Line Item: 12.23.03 - MOORPARK RAIL STATION SOUTH ENTRANCE
(THOUSAND OAKS UA FUNDS
Scope Name / Code Line
Item # Line Item Name Activity Quantit
y
RAIL -
STATION/STOPS/TERMINAL
S (123-00)
12.23.0
3
CONSTRUCT LINE
EQUIP/STRUCTUR
E
CONSTRUCT LINE
EQUIP/STRUCTUR
E
1
Extended Budget Description
Moorpark Rail Station Parking Lot South Entrance
Moorpark (Thousand Oaks Section 5307 – 20% match)
This project will relocate the entrance to the south parking lot of the Moorpark Rail Station to
First Street. The current entrance is an unsignalized driveway located on Moorpark Avenue
(State Route 23), just 80 feet south of the railroad tracks. This improvement will reduce
commuter wait times by routing Metrolink and Amtrak patrons to a street with less vehicle traffic.
Also, First Street provides a signalized intersection at Moorpark Avenue, proving a more
480
efficient flow of traffic. The purpose of the project is to reduce vehicle dwell times that currently
exist when commuters attempt to exit the South Parking Lot and turn onto heavily traveled
Moorpark Avenue.
Funds for this project were previously approved in CA-90-Y858, but due to higher than
anticipated construction costs, additional funds are requested from the FY 2013 apportionment.
TIP Info: (SCAG) #07-VEN031218
Planning Information: Staff Report to Moorpark City Council July 1, 2009 Meeting
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - Urbanized Area Formula
(FY2006 forward) 5307-2 20507 $41,376
Non-FTA Amount $10,344
Total Eligible Cost $51,720
Milestone Name Est. Completion
Date Description
RFP/IFB Issued 5/1/2013
Contract Award 7/15/2013
Contract Complete 5/31/2014
Federal Award Identification Number (FAIN) CA-2018-003-00
Period of Performance Start Date 1/10/2018
Original Period of Performance End Date 3/2/2020
Current Period of Performance End Date 6/30/2022
Project Description
Capital Contracting Costs
This project provides funds for Capital Cost of Contracting for dial-a-ride services provided to the
cities of Thousand Oaks and Moorpark through a turnkey contract with MV Transportation. The
funds provided for this purpose are for turnkey contract cost associated with maintenance and
capital cost of contracting, with capital cost of contracting being equivalent to the depreciation of
the privately-owned vehicles in use in the public transportation service during the contract period.
The method of calculation of this cost and reimbursable amounts for the two transit operators are
summarized in the line item details for the two line items numbered 11.16.04.
Preventive Maintenance
This project provides preventive maintenance funds for Thousand Oaks and Moorpark. These
grant activities are a categorical exclusion under NEPA. The maintenance costs for these three
transit operators are documented under the items numbered 11.7A.00.
Operating Assistance
The grant provides operating assistance for Thousand Oaks, and Moorpark, each of which
481
operates fewer than 75 buses and is therefore eligible first under MAP-21 and now under FAST
to receive federal funds for operating assistance. The calculation of eligible amounts is provided
in the line item details for each of the line items numbered 30.09.03.
Budget Activity Line Item: 11.16.04 - MOORPARK DIAL-A-RIDE CAPITAL CONTRACTING
COST
Scope Name / Code Line Item
#
Line Item
Name Activity Quantity
BUS - ROLLING
STOCK (111-00) 11.16.04 LEASE LEASE - REPLACEMENT -
CAPITAL BUS 3
Extended Budget Description
MOORPARK DIAL-A-RIDE CAPITAL CONTRACTING COST
Moorpark
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
Moorpark. This year, the City will again utilize Section 5307 formula monies to fund the capital
costs as associated with maintenance and depreciation for the dial-a-ride vehicles provided by
the city’s contractor as part of its turnkey contract. The service has been very well received by
the community, with an average of 12 boardings daily, with no refusals for ride requests. The
City leases vehicles for this service.
These funds will be used towards a -turnkey contract with MV Transportation, which provides
for operation 12 vehicles provided by the contractor. As provided in FTA Circular 9030.1E, the
federal participation is established at 50% of the dial-a-ride contract cost.
TIP Info: (SCAG) #07-VEN101104
PROJECT FUNDING
Federal Funds (80% of 50% federal participating portion, or 40%):
FFY 2017 Section 5307 Thousand Oaks (UZA #61440): $100,000
Match (50% of cost + 20% of federal participating portion, or 60%):
Local Transportation Fund: $150,000
Total Project Cost: $250,000
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Diesel Fuel Used 25
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - (MAP 21) Urbanized Area Formula
(FY2013 and forward) 5307-2A 20507 $100,000
Local $150,000
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $250,000
482
Milestone Name Est. Completion
Date Description
Initial City Approval 4/7/2017
Final City Approval 6/2/2017
Begin Lease Activity 7/1/2017
End Lease Activity 12/31/2018
Budget Activity Line Item: 11.7A.00 - MOORPARK VEHICLE CAPITAL MAINTENANCE
Scope Name / Code Line Item
# Line Item Name Activity Quantity
OTHER CAPITAL
ITEMS (BUS) (117-00) 11.7A.00 PREVENTIVE
MAINTENANCE
OTHER CAPITAL
ITEMS (BUS) 0
Extended Budget Description
MOORPARK VEHICLE CAPITAL MAINTENANCE
MOORPARK
These funds are used to offset costs associated with PM. PM includes costs attributed to
activities, supplies, materials, labor, services, and associated costs required to preserve or
extend the functionality and serviceability of the asset (fixed route ve hicles) in a cost effective
manner.
Moorpark is requesting funds to cover the upcoming fiscal year as well as some carryover to
cover the start of the following year. Estimated operating budget, as defined by NTD Reporting
System (NTD), for the two years of July 1, 2017 to June 30, 2018, and July 1, 2018 to June 20,
2019, is $3,835,000. Estimated PM costs in the two-year operating budget for fixed-route
vehicles, equipment and facilities is $262,000, less $3,000 for warranty recovery leaving
$259,000 available for federal participation at the 80/20 rate, with the federal 80% share being
$207,000. This grant will apply federal funds of $139,712 to this allowable share. This item
covers PM for the fixed route buses owned by Moorpark, while the maintenance of the DAR
vehicles is included in the DAR turnkey contract lease which is included in another line item
(11.16.04) in this Project. No fuel costs are included in this PM grant applications. These grant
activities are a categorical exclusion under NEPA.
Example work would include but not limited to:
Fleet: safety inspections, oil changes, transmission service, wheelchair service, air system
service, oil testing/cleanup
TIP Info: (SCAG) #07-VEN030608
PROJECT FUNDING
Federal Funds (80%):
FFY 2017 Section 5307 Thousand Oaks (UZA #61440): $139,712
Match (20%):
Local Transportation Fund: $34,928
Total Project Cost: $174,640
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - (MAP 21) Urbanized Area Formula
(FY2013 and forward) 5307-2A 20507 $139,712
483
Local $34,928
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $174,640
Milestone Name Est. Completion
Date Description
Start Date 7/1/2016
End Date 3/1/2018
Budget Activity Line Item: 30.09.03 - MOORPARK CITY BUS OPERATING ASSISTANCE
FIXED ROUTE & PARATRANSIT
Scope Name / Code Line
Item # Line Item Name Activity Quantity
OPERATING
ASSISTANCE (300-
00)
30.09.03
SPECIAL RULE -
OPERATING ASSISTANCE
/1 - 75 BUSES
OPERATING
ASSISTANCE 0
Extended Budget Description
MOORPARK CITY BUS OPERATING ASSISTANCE FIXED ROUTE & PARATRANSIT
Moorpark
The City of Moorpark operates a local fixed-route bus system, following two loop routes,
carrying approximately 275 daily passengers. The routes are designed to service all major
activity centers in the City, including schools, youth centers, shopping, and the rail station.
Moorpark also runs a complementary paratransit service. Since Moorpark operates less than 75
buses in peak service (the peak service requirement is 3, including two buses running in
opposite direction on the route, and one bus deadheading to the operating base), Moorpark was
first eligible under MAP-21 and is now eligible under FAST to receive operating assistance.
Worksheet for Moorpark Operating Assistance
Total Estimated Operating Expenses: $1,920,000
[minus] Estimated Fare Revenue: $55,000
[equals] Total Estimated Subsidy: $1,870,000
Maximum FTA Share (50% of above): $935,000
FTA Funds Requested: $50,000
TIP Info: (SCAG) #07-VEN121003
PROJECT FUNDING
Federal Funds (50%):
FFY 2017 Section 5307 Thousand Oaks (UZA #61440): $50,000
Match (50%):
Local Transportation Fund: $50,000
Total Project Cost: $100,000
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
484
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5307 - (MAP 21) Urbanized Area Formula
(FY2013 and forward) 5307-2A 20507 $50,000
Local $50,000
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $100,000
Milestone Name Est. Completion
Date Description
Start Date 7/1/2016
End Date 5/1/2019
Federal Award Identification Number (FAIN) CA-2018-042-00
Period of Performance Start Date 5/10/2018
Original Period of Performance End Date 12/31/2020
Current Period of Performance End Date 12/31/2020 Revision #: 0
Budget Activity Line Item: 30.09.01 - Moorpark Free Senior/Disabled Fares
Scope Name / Code Line Item
# Line Item Name Activity Quantity
NEW FREEDOM
PROJECTS (647-00) 30.09.01 UP TO 50%
FEDERAL SHARE
OPERATING
ASSISTANCE 0
Extended Budget Description
Line Item: Moorpark Free Senior/Disabled Fares
Thousand Oaks Area Funds = $10,200
Total Project Cost = $12,750
FTA 50% share = $6,375 (Section 5310 FFY 2017 UZA 61440)
FTA Transportation Development Credits Share = $3,825 (Section 5310 FFY 2017 UZA 61440)
Local Share = $2,550 (Local Transportation Funds - CA Transportation Development Act 1/4%
sales tax)
Federal Participation Including Transportation Development Credits = 80%
This project will continue the City’s program to provide free bus fare to seniors and persons with
disabilities as an alternative to using the City’s Dial-a-Ride service. The program has been a
success, with ridership of seniors and persons with disabilities increasing 68% in the first two
years of implementation, from a base year of 7,788 trips to 13,059 tri ps in FY 2016/17.
485
Worksheet for Moorpark Operating Assistance
Total Estimated Operating Expenses: $1,920,000
[minus] Estimated Fare Revenue: $55,000
[equals] Total Estimated Subsidy: $1,870,000
Maximum FTA Share (50% of above): $935,000
FTA Funds Requested: $10,200
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5310 - Mobility of Sr. & Indv. w/ Disabilities
Formula 5310-1A 20513 $10,200
Local $2,550
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $3,825
Adjustment $0
Total Eligible Cost $12,750
Milestone Name Est. Completion
Date Description
Start Date 7/1/2017
End Date 12/31/2019
Federal Award Identification Number (FAIN) CA-2018-076-00
Period of Performance Start Date 7/10/2018
Original Period of Performance End Date 1/31/2023
Current Period of Performance End Date 1/31/2023 Revision #: 0
Project Description
Capital Contracting Costs
This project provides funds for Capital Cost of Contracting for dial-a-ride services provided to the
cities of Thousand Oaks and Moorpark through a turnkey contract with MV Transportation. The
funds provided for this purpose are for turnkey contract cost associated with maintenance and
capital cost of contracting, with capital cost of contracting being equivalent to the depreciation of
the privately-owned vehicles in use in the public transportation service during the contract period.
The method of calculation of this cost and reimbursable amounts for the two transit operators are
summarized in the line item details for the two line items each of which is numbered 11.16.04.
Preventive Maintenance
This project provides preventive maintenance funds for facilities and vehicles for Thousand Oaks
486
and Moorpark. These grant activities are a categorical exclusion under NEPA. The maintenance
costs for these two transit operators are documented under the items numbered 11.7A.00. The
grant applies $678,000 in FY 18 Section 5307 funds for PM for the period between 7/1/18 and
6/30/19.
Operating Assistance
The grant provides operating assistance for Thousand Oaks, and Moorpark, each of which
operates fewer than 75 buses and is therefore eligible first under MAP-21 and now under FAST
to receive federal funds for operating assistance. The calculation of eligible amounts is provided
in the line item details for each of the line items numbered 30.09.03.
Budget Activity Line Item: 30.09.03 - Moorpark City Bus Operating Assistance Fixed
Route & Paratransit 07-VEN121003
Scope Name / Code Line
Item # Line Item Name Activity Quantity
OPERATING
ASSISTANCE (300-
00)
30.09.03
SPECIAL RULE -
OPERATING ASSISTANCE
/1 - 75 BUSES
OPERATING
ASSISTANCE 0
Extended Budget Description
MOORPARK CITY BUS OPERATING ASSISTANCE FIXED ROUTE & PARATRANSIT
Moorpark
The City of Moorpark operates a local fixed-route bus system, following two loop routes,
carrying approximately 275 daily passengers. The routes are designed to service all major
activity centers in the City, including schools, youth centers, shopping, and the rail station.
Moorpark also runs a complementary paratransit service. Since Moorpark operates less than 75
buses in peak service (the peak service requirement is 3, including two buses running in
opposite direction on the route, and one bus deadheading to the operating base), Moorpark was
first eligible under MAP-21 and is now eligible under FAST to receive operating assistance.
Worksheet for Moorpark Operating Assistance
Total Estimated Operating Expenses: $1,074,000
[minus] Estimated Fare Revenue: $77,000
[equals] Total Estimated Subsidy: $997,000
Maximum FTA Share (50% of above): $498,500
FTA Funds Requested: $117,825
TIP Info: (SCAG) #07-VEN121003
PROJECT FUNDING
Federal Funds (50%):
FFY 2018 Section 5307 Thousand Oaks (UZA #61440): $117,825
Match (50%):
Local Transportation Fund: $117,825 (from CA Transportation Development Act 1/4% state
sales tax)
Total Project Cost: $235,650
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $117,825
487
Local $117,825
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $235,650
Milestone Name Est. Completion
Date Description
Start Date 7/2/2018
End Date 1/13/2020
Budget Activity Line Item: 11.16.04 - Moorpark Dial-a-ride Capital Contracting Cost 07-
VEN101104
Scope Name / Code Line Item
#
Line Item
Name Activity Quantity
BUS - ROLLING
STOCK (111-00) 11.16.04 LEASE LEASE - REPLACEMENT -
CAPITAL BUS 3
Extended Budget Description
MOORPARK DIAL-A-RIDE CAPITAL CONTRACTING COST
Moorpark
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
Moorpark. This year, the City will again utilize Section 5307 formula monies to fund the capital
costs as associated with maintenance and depreciation for the dial-a-ride vehicles provided by
the city’s contractor as part of its turnkey contract. The service has been very well received by
the community, with an average of 12 boardings daily, with no refusals for ride requests. The
City of Moorpark has an agreement with the City of Thousand Oaks to operate its transit
services, and Thousand Oaks in turn includes the Moorpark system in its turnkey operations
contract with MV Transportation, including leasing Moorpark dial-a-ride vehicles. The funds are
for year 4 of the 5 year contract, for FY 2018/19. Total estimated annual cost of the Moorpark
Dial-a-Ride is $280,000, and per the FTA 9030 Circular the City is eligible to receive 80% of
50% of this amount, or $112,000. This ALI requests $80,000 in federal funds fo r this purpose.
The total estimated cost for the Moorpark dial-a-ride is
TIP Info: (SCAG) #07-VEN101104
PROJECT FUNDING
Federal Funds (80% of 50% federal participating portion, or 40%):
FFY 2018 Section 5307 Thousand Oaks (UZA #61440): $80,000
Match (50% of cost + 20% of federal participating portion, or 60%):
Local Transportation Fund: $120,000 (from CA Transportation Development Act 1/4% state
sales tax)
Total Project Cost: $200,000
Will 3rd Party contractors be used to fulfill this activity line it em?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
488
N/A Diesel (Particulate Trap) Used 25
Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $80,000
Local $120,000
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $200,000
Milestone Name Est. Completion
Date Description
Initial City Approval 4/2/2018
Final City Approval 6/1/2018
Begin Lease Activity 7/1/2018
End Lease Activity 12/31/2019
Budget Activity Line Item: 11.7A.00 - Moorpark Vehicle Capital Maintenance 07-
VEN030608
Scope Name / Code Line Item
# Line Item Name Activity Quantity
OTHER CAPITAL
ITEMS (BUS) (117-00) 11.7A.00 PREVENTIVE
MAINTENANCE
OTHER CAPITAL
ITEMS (BUS) 0
Extended Budget Description
MOORPARK VEHICLE CAPITAL MAINTENANCE
MOORPARK
These funds are used to offset costs associated with PM for the time period of 7/1/2018 –
6/30/2019. PM includes costs attributed to activities, supplies, materials, labor, services, and
associated costs required to preserve or extend the functionality and serviceability of the asset
(fixed route vehicles) in a cost effective manner.
Moorpark is requesting funds to cover the upcoming fiscal year as well as some carryover to
cover the start of the following year. Estimated operating budget, as defined by NT D Reporting
System (NTD), for the period of July 1, 2018 to June 30, 2019, is $1,074,000. Estimated PM
costs in the same period for fixed-route vehicles, equipment and facilities is $160,000, less $0
for warranty recovery leaving $160,000 available for federal participation at the 80/20 rate, with
the federal 80% share being $128,000. This grant will apply federal funds of $128,000 to this
allowable share. This item covers PM for the fixed route buses owned by Moorpark, while the
maintenance of the DAR vehicles is included in the DAR turnkey contract lease which is
included in another line item (11.16.04) in this Project. No fuel costs are included in this PM
grant applications. These grant activities are a categorical exclusion under NEPA.
Example work would include but not limited to:
489
Fleet: safety inspections, oil changes, transmission service, wheelchair service, air system
service, oil testing/cleanup
TIP Info: (SCAG) #07-VEN030608
PROJECT FUNDING
Federal Funds (80%):
FFY 2018 Section 5307 Thousand Oaks (UZA #61440): $128,000
Match (20%):
Local Transportation Fund: $32,000 (from CA Transportation Development Act 1/4% state sales
tax)
Total Project Cost: $160,000
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $128,000
Local $32,000
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $160,000
Milestone Name Est. Completion
Date Description
Start Date 7/2/2018
End Date 1/6/2020
Federal Award Identification Number (FAIN) CA-2019-099-00
Project Description
Dial-a-Ride Capital Contracting Cost (Moorpark)
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
Moorpark. This year, the City will again utilize Section 5307 formula monies to fund the capital
costs as associated with maintenance and depreciation for the dial-a-ride vehicles provided by
the city’s contractor as part of its turnkey contract. The service has been very well received by the
community, with an average of 20 boardings daily, with no refusals for ride requests. The City
leases vehicles for this service from the operations contractor, MV Transportation.
These funds will be used towards a -turnkey contract with MV Transportation, which provides for
operation of 3 vehicles provided by the contractor. As provided in FTA Circular 9030.1E, the
federal participation is established at 50% of the dial-a-ride contract cost.
490
City of Moorpark Metrolink Station Improvements Including South Entrance Improvements
This project will provide an entrance from First Street to the south parking lot of the Moorpark Rail
Station. There is currently one entrance, which is an unsignalized driveway located on Moorpark
Avenue (State Route 23), just 80 feet south of the railroad tracks. This improvement will reduce
commuter wait times by routing Metrolink and Amtrak patrons to a street with less vehicle traffic.
Also, First Street provides a signalized intersection at Moorpark Avenue, proving a more efficient
flow of traffic. The purpose of the project is to reduce vehicle dwell times that currently exist when
commuters attempt to exit the South Parking Lot and turn onto heavily traveled Moorpark
Avenue.
The project was first funded by FTA in 2011 in grant CA-90-Y858, and also received funds in CA-
90-Z055. The project was delayed due to slow design consultant response to city staff review.
The design is now complete and construction is expected to commence summer of 2019. Based
on the final design and largely due to the project delay, the cost has escalated. The federal
environmental clearance was approved by FTA in 2011 for Categorical Exclusion class 2C, Type
04, transportation corridor fringe parking facilities. Subsequently, the right -of-way for the new
entrance was purchased by the City, so all the work to be performed under this grant is within the
city-owned station property. The work includes construction of the driveway, and an adjacent
sidewalk, with associated drainage, landscaping and irrigation. The project will also widen the
existing driveway within the station property. The project scope remains within what wa s defined
in the previously-approved FTA grants.
Operating Assistance for Moorpark Buses Fixed Route & Paratransit
The City of Moorpark operates a local fixed-route bus system, following two loop routes, carrying
approximately 275 daily passengers. The routes are designed to service all major activity centers
in the City, including schools, youth centers, shopping, and the rail station. Moorpark also runs a
complementary paratransit service. Since Moorpark operates less than 75 buses in peak service
(the peak service requirement is 3, including two buses running in opposite direction on the route,
and one bus deadheading to the operating base), Moorpark was first eligible under MAP-21 and
is now eligible under FAST to receive operating assistance.
This grant funds operations assistance from the time period of July 1, 2018 to June 30, 2019, with
funds going primarily to the operations contractor, MV Transportation. There is also a six -month
closeout period provided.
Budget Activity Line Item: 11.16.04 - MOORPARK DIAL-A-RIDE VEHICLE CAPITAL
LEASE AND MAINTENANCE 07-VEN101104
Scope Name / Code Line Item
#
Line Item
Name Activity Quantity
BUS - ROLLING
STOCK (111-00) 11.16.04 LEASE LEASE - REPLACEMENT -
CAPITAL BUS 3
Extended Budget Description
MOORPARK DIAL-A-RIDE CAPITAL CONTRACTING COST
MOORPARK
This item provides $75,000 of federal funds for lease costs of 3 dial-a-ride vehicles provided on
behalf of Moorpark through the Thousand Oaks’ turnkey contract with MV transportation.
Matching funds will be provided from the Local Transportation Fund (state sales tax for
transportation).
The lease period is from July 1, 2018 through June 30, 2019.
491
TIP Info: (SCAG) #07-VEN101104
PROJECT FUNDING
Federal Funds (80% of 50% federal participating portion, or 40%):
FFY 2019 Section 5307 Thousand Oaks (UZA #61440): $75,000
Match (50% of cost + 20% of federal participating portion, or 60%):
Local Transportation Fund: $112,500 (from CA Transportation Development Act 1/4% state
sales tax)
Total Project Cost: $187,500
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Diesel (Particulate Trap) Used 25
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $75,000
Local $112,500
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $187,500
Milestone Name Est. Completion
Date Description
Begin Lease Period 7/1/2018
Close Out Contract 12/31/2019
End Lease Period 6/30/2019
Budget Activity Line Item: 12.33.04 - IN CITY OF MOORPARK METROLINK STATION
IMPROVEMENTS INCLUDING SOUTH ENTRANCE IMPROVEMENTS 07-VEN170602
Scope Name / Code Line
Item # Line Item Name Activity Quantity
RAIL -
STATION/STOPS/TERMINALS
(123-00)
12.33.04
CONSTRUCT
PARK & RIDE
FACILITY
CONSTRUCTION 1
Extended Budget Description
MOORPARK STATION SOUTH PARKING LOT ENTRANCE
Moorpark
This item will provide $101,542 towards increase cost of the project to relocate the Moorpark
Metrolink Station entrance. This project was original approved in 2011 as part of FTA grant CA-
90-Y858. The City of Moorpark owns the parking lot including the location of the new entrance.
Matching funds provided from the Local Transportation Fund (state sales tax for transportation).
TIP Info: (SCAG) #07-VEN170602
492
PROJECT FUNDING
Federal Funds (80%):
FFY 2019 Section 5307 Thousand Oaks (UZA #61440): $101,542
Match (20%):
City General Fund: $25,386
Total Project Cost: $126,928
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $101,542
Local $25,386
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $126,928
Milestone Name Est. Completion
Date Description
Release Request for
Bids 5/15/2019
Contract Award 9/9/2019
Contract Completion 5/31/2020
Contract Close Out 9/18/2020
Budget Activity Line Item: 30.09.03 - OPERATING ASSISTANCE FOR MOORPARK
BUSES FIXED ROUTE AND PARATRANSIT 07-VEN121003
Scope Name / Code Line
Item # Line Item Name Activity Quantity
OPERATING
ASSISTANCE (300-
00)
30.09.03
SPECIAL RULE -
OPERATING ASSISTANCE
/1 - 75 BUSES
OPERATING
ASSISTANCE 1
Extended Budget Description
MOORPARK CITY BUS OPERATING ASSISTANCE FIXED ROUTE & PARATRANSIT
Moorpark
This activity will provide $120,000 in operating assistance for the City of Moorpark’s fixed route
and paratransit system.
Matching funds will be provided from the Local Transportation Fund (state sales tax for
transportation).
The funds provided will support the paratransit service for the time period of 7/1/2018 –
6/30/2019.
493
TIP Info: (SCAG) #07-VEN121003
PROJECT FUNDING
Federal Funds (50%):
FFY 2019 Section 5307 Thousand Oaks (UZA #61440): $120,000
Match (50%):
Local Transportation Fund: $120,000 (from CA Transportation Development Act 1/4% state
sales tax)
Total Project Cost: $240,000
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $120,000
Local $120,000
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $240,000
Milestone Name Est. Completion
Date Description
Begin Operations
Activity 7/1/2018
End Operations
Activity 6/30/2019
Contract Closeout 12/31/2019
Federal Award Identification Number (FAIN) CA-2020-076-00
Period of Performance Start Date 5/17/2020
Original Period of Performance End Date 9/30/2023
Current Period of Performance End Date 9/30/2023 Revision #: 0
Project Description
Dial-a-Ride Capital Contracting Cost (Moorpark)
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
Moorpark. This year, the City will again utilize Section 5307 formula monies to fund the capital
costs as associated with maintenance and depreciation for the dial-a-ride vehicles provided by
494
the city’s contractor as part of its turnkey contract. The service has been very well received by the
community, with an average of 20 boardings daily, with no refusals for ride requests. The City
leases vehicles for this service from the operations contractor, MV Transportation.
These funds will be used towards a -turnkey contract with MV Transportation, which provides for
operation of 3 vehicles provided by the contractor. As provided in FTA Circular 9030.1E, the
federal participation is established at 50% of the dial-a-ride contract cost.
Transit Vehicles Preventive Maintenance (Moorpark)
These funds are used to offset costs associated with PM for the time period of 7/1/2020 –
6/30/2021. PM includes costs attributed to activities, supplies, materials, labor, services, and
associated costs required to preserve or extend the functionality and serviceability of the asset
(fixed route vehicles) in a cost effective manner.
Moorpark is requesting funds to cover the upcoming fiscal year as well as some carryover to
cover the start of the following year. Estimated operating budget, as defined by NTD Reporting
System (NTD), for the period of July 1, 2020 to June 30, 2021, is $1,074,000. Estimated PM
costs in the same period for fixed-route vehicles, equipment and facilities is $160,000, less $0 for
warranty recovery leaving $160,000 available for federal participation at the 80/20 rate, with the
federal 80% share being $128,000. This grant will apply federal funds of $128,000 to this
allowable share. This item covers PM for the fixed route buses owned by Moorpark, while the
maintenance of the DAR vehicles is included in the DAR turnkey contract lease which is included
in another line item (11.16.04) in this Project. No fuel costs are included in this PM grant
applications. These grant activities are a categorical exclusion under NEPA.
Example work would include but not limited to:
Fleet: safety inspections, oil changes, transmission service, wheelchair service, air system
service, oil testing/cleanup
Operating Assistance for Moorpark Buses Fixed Route & Paratransit
The City of Moorpark operates a local fixed-route bus system, following two loop routes, carrying
approximately 275 daily passengers. The routes are designed to service all major activity centers
in the City, including schools, youth centers, shopping, and the rail station. Moorpark also runs a
complementary paratransit service. Since Moorpark operates less than 75 buses in peak service
(the peak service requirement is 3, including two buses running in opposite direction on the route,
and one bus deadheading to the operating base), Moorpark was first eligible under MAP-21 and
is now eligible under FAST to receive operating assistance.
The operations cost worksheet for Moorpark is attached to this grant as part of the Application
Documents.
This grant funds operations assistance from the time period of July 1, 2019 to June 30, 2020, with
funds going primarily to the operations contractor, MV Transportation. There is also a six-month
closeout period provided.
Budget Activity Line Item: 11.16.04 - MOORPARK VEHICLE CAPITAL CONTRACTING
COST
Scope Name / Code Line Item
#
Line Item
Name Activity Quantity
BUS - ROLLING
STOCK (111-00) 11.16.04 LEASE LEASE - REPLACEMENT -
CAPITAL BUS 3
Extended Budget Description
MOORPARK DIAL-A-RIDE CAPITAL CONTRACTING COST
MOORPARK
This item provides $168,800 of federal funds for lease costs of 3 dial-a-ride vehicles provided
on behalf of Moorpark through the Thousand Oaks’ turnkey contract with MV transportation.
495
Matching funds will be provided from the Local Transportation Fund (state sales tax for
transportation).
The lease period is from July 1, 2020 through June 30, 2021, with a six -month period for close-
out invoicing.
TIP Info: (SCAG) #07-VEN101104
PROJECT FUNDING
Federal Funds (80% of 50% federal participating portion, or 40%):
FFY 2019 Section 5307 Thousand Oaks (UZA #61440): $168,800
Match (50% of cost + 20% of federal participating portion, or 60%):
Local Transportation Fund: $253,200 (from CA Transportation Development Act 1/4% state
sales tax)
Total Project Cost: $422,000
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Diesel (Particulate Trap) Used 25
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $168,800
Local $253,200
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $422,000
Milestone Name Est. Completion
Date Description
Begin Lease Period 7/1/2020
End Lease Period 6/30/2021
Closeout 12/31/2021
Budget Activity Line Item: 11.7A.00 - MOORPARK CITY TRANSIT VEHICLES
PREVENTIVE MAINTENANCE
Scope Name / Code Line Item
# Line Item Name Activity Quantity
OTHER CAPITAL
ITEMS (BUS) (117-00) 11.7A.00 PREVENTIVE
MAINTENANCE
OTHER CAPITAL
ITEMS (BUS) 0
Extended Budget Description
MOORPARK CITY TRANSIT VEHICLES PREVENTIVE MAINTENANCE
MOORPARK
496
This activity includes $29,687 for ongoing Preventive Maintenance for Thousand Oaks’ transit
facilities and City-owned transit revenue vehicles.
Example work would include but not limited to:
Equipment: bus washer, CNG fueling station
Fleet: safety inspections, oil changes, transmission service, wheelchair service, air system
service, oil testing/cleanup
Matching funds will be provided from the Local Transportation Fund (state sales tax for
transportation).
This maintenance is for the time period of 7/1/20 – 6/30/2021, with a six-month period for close-
out invoicing.
This is to confirm that although Moorpark’s transit service operations is contracted out, the bus
maintenance is performed in-house by the City of Thousand Oaks through an
intergovernmental agreement.
TIP Info: (SCAG) #07-VEN030608
PROJECT FUNDING
Federal Funds (80%):
FFY 2019 Section 5307 Thousand Oaks (UZA #61440): $29,687
Match (20%):
Local Transportation Fund: $7,422 (from CA Transportation Development Act 1/4% state sales
tax)
Total Project Cost: $37,109
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $29,687
Local $7,422
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $37,109
Milestone Name Est. Completion
Date Description
Begin Maintenance
Period 7/1/2020
End Maintenance
Period 6/30/2021
Closeout 12/31/2021
497
Budget Activity Line Item: 30.09.03 - MOORPARK CITY TRANSIT OPERATING
ASSISTANCE FIXED ROUTE & PARATRANSIT
Scope Name / Code Line
Item # Line Item Name Activity Quantity
OPERATING
ASSISTANCE (300-
00)
30.09.03
SPECIAL RULE -
OPERATING ASSISTANCE
/1 - 75 BUSES
OPERATING
ASSISTANCE 0
Extended Budget Description
MOORPARK CITY TRANSIT OPERATING ASSISTANCE FIXED ROUTE & PARATRANSIT
Moorpark
This activity will provide $125,000 in operating assistance for the City of Moorpark’s fixed route
and paratransit system. Moorpark’s service is operator through contract with MV
Transportation.
Matching funds will be provided from the Local Transportation Fund (state sales tax for
transportation).
The operations cost worksheet for Moorpark is attached to this grant as part of the Application
Documents.
The funds provided will support the paratransit service for the time period of 7/1/2020 –
6/30/2021, with a six-month period for contract closeout.
TIP Info: (SCAG) #07-VEN121003
PROJECT FUNDING
Federal Funds (50%):
FFY 2020 Section 5307 Thousand Oaks (UZA #61440): $125,000
Match (50%):
Local Transportation Fund: $125,000
Total Project Cost: $250,000
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (2013
and forward) 5307-2A 20507 $125,000
Local $125,000
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $250,000
Milestone Name Est. Completion
Date Description
Begin Operating
Period 7/1/2020
498
End Operating Period 6/30/2021
Closeout 12/31/2021
Federal Award Identification Number (FAIN) CA-2019-118-00
Award Start Date
7/23/2019
Award End Date
1/31/2022
Project Description
Operating Assistance – Moorpark Free Senior/Disabled Fares
This project will continue the City’s program to provide free bus fare to seniors and disabled as an
alternative to using the City’s Dial-a-Ride service. The program has been a success, with senior
and disabled ridership increasing 68% in the first two years of implementation, from a base year
of 7,788 trips to 13,059 trips in FY 2016/17.
Budget Activity Line Item: 30.09.01 - Moorpark Free Senior/Disabled Fares
Scope Name / Code Line Item
# Line Item Name Activity Quantity
5310 PROJECTS
(641-00) 30.09.01 UP TO 50% FEDERAL
SHARE
OPERATING
ASSISTANCE 1
Extended Budget Description
Line Item: Moorpark Free Senior/Disabled Fares
This activity includes $10,200 in Section 5310 for operating assistance, at a 50% match ratio.
The funds are used for the city’s program to provide free fixed-route bus rides to seniors and
ADA-certified individuals.
Transportation Development Credits will be used to relieve the local match amount of $3,825.
Matching funds will be provided from the Local Transportation fund (state sales tax for
transportation).
PROJECT FUNDING
Federal Funds (50%):
FFY 2019 5310 Thousand Oaks (UZA #61440): $10,200
Match (50%):
Local Transportation Fund: $2,550 (from CA Transportation Development Act 1/4% state sales
tax)
Transportation Development Credits in lieu of local match: $3,825 (Section 5310 FFY 2019 UZA
61440)
Total Project Cost: $12,750
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5310 - Mobility of Sr. & Indv. w/ Disabilities
Formula 5310-1A 20513 $10,200
Local $2,550
499
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $3,825
Adjustment $0
Total Eligible Cost $12,750
Milestone Name Est. Completion
Date Description
Start Date 7/2/2018
End Date 12/31/2020
Federal Award Identification Number (FAIN) CA-2020-120-02
Period of Performance Start Date 6/4/2020
Original Period of Performance End Date 12/31/2023
Current Period of Performance End Date 12/31/2023
Project Description
Operating Assistance – Moorpark City Transit
This amendment increases from $475,000 to $966,752 the FFY20 Federal Section 5307 -6
CARES Act funds to support operating costs as defined by the NTD Reporting System for an
estimated two years and five months starting January 20, 2020 through June 30, 2022, for the
Moorpark City Transit fixed route and paratransit services.
A total of $1,525,000 is anticipated to be expended on Moorpark City Transit operations during
the expenditure period for this item.
Operating Assistance – Moorpark City Transit
This grant is requesting $475,000 of FFY20 Federal Section 5307-6 CARES Act funds to support
operating costs as defined by the NTD Reporting System for an estimated two years and five
months starting January 20, 2020 through June 30, 2022, for the Moorpark City Transit fixed
route and paratransit services. Sample activities include, but are not limited to: payments for the
operations contractor (MV Transportation); City staff for transit system planning, management
and maintenance (performed by Thousand Oaks city staff through agreement with Moorpark);
public information including customer relations; route and schedule development; City staff
management of the Moorpark Metrolink Station.
A total of $1,525,000 is anticipated to be expended on Moorpark City Transit operations during
the expenditure period for this item.
Budget Activity Line Item: 30.09.08 - Operating Assistance - Moorpark City Transit
Scope Name / Code Line
Item # Line Item Name Activity Quantity
500
OPERATING
ASSISTANCE (300-
00)
30.09.08
EMER RELIEF -
OPERATING ASSIST -
100% Fed Share
OPERATING
ASSISTANCE 0
Extended Budget Description
Operating Assistance – Moorpark City Transit
PROJECT FUNDING
Federal Funds (100%):
FFY 2020 CARES Act Section 5307-6 Thousand Oaks UZA (UZA #61440): $966,752
TOTAL FFY CARES Act Federal Section 5307-6 Funds: $966,752
Total Eligible Project Cost: $966,752
Amendment #2 (December 2020) increases the CARES funds for this line item by $491,752,
from $475,000 to $966,752. This increased funding is within the total anticipated operations
cost for VCTC during the expenditure period.
This grant is requesting $966,752 of FFY20 Federal Section 5307-6 CARES Act funds to
support operating costs the period of January 20, 2020 through June 30, 2022, for the Moorpark
City Transit fixed route bus system including operation of the Moorpark Metrolink Station, using
amounts defined by the operations contract and staff cost budgetary estimates based on NTD
Reporting System definitions. Sample activities include, but are not limited to: payments for the
operations contractor (MV Transportation); City staff for transit system management and
maintenance (performed by Thousand Oaks city staff through agreement with Moorpark); public
information including customer relations; route and schedule development; City staff
management of the Moorpark Metrolink Station / Transit Center.
The Moorpark estimated operating budget for FY 21, which runs from July 1, 2020 to June 3 0,
2021 as defined by the NTD Reporting System (NTD) is $1,609,776. FY21 budget is currently
under development but has not been finalized as of date of submission. We have extrapolated
an estimate of $3,525,000 for the two years and five months of the gran t period.
The milestones include six months for project closeout.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (CARES
Act) 5307-6 20507 $966,752
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $966,752
Milestone Name Est. Completion
Date Description
501
Start Date 1/20/2020
End Date 6/30/2022
Closeout 12/31/2022
Project Description
Capital Cost of Contracting – Moorpark Paratransit Vehicles
This amendment reduces the funds for this line item by $491,752, from $527,706 to $35,954. The
unexpended balance, $491,752, is shifted to the Moorpark Operating Assistance i n Project #1 of
this grant.
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
Moorpark. This year, the City will again utilize Section 5307 formula monies to fund the capital
costs as associated with maintenance and depreciation for the dial-a-ride vehicles provided by
the city’s contractor as part of its turnkey contract. The service has been very well received by the
community, with an average of 20 boardings daily, with no refusals for ride requests. The City
leases vehicles for this service from the operations contractor, MV Transportation.
These funds of $35,954 will be used towards a -turnkey contract with MV Transportation, which
provides for operation of 3 vehicles provided by the contractor. As provided in FTA Circular
9030.1E, the federal participation is established at 50% of the dial-a-ride contract cost. Based on
the FTA CARES Act FAQs, the remaining 50% attributable to operating cost is also eligible for
reimbursement, bringing the total eligible reimbursement to 100%. The lease cost is inclusive of
maintenance.
Capital Cost of Contracting – Moorpark Paratransit Vehicles
The City of Moorpark operates a dial-a-ride service covering all areas within the jurisdiction of
Moorpark. This year, the City will again utilize Section 5307 formula monies to fund the capital
costs as associated with maintenance and depreciation for the dial-a-ride vehicles provided by
the city’s contractor as part of its turnkey contract. The service has been very well received by the
community, with an average of 20 boardings daily, with no refusals for ride requests. The City
leases vehicles for this service from the operations contractor, MV Transportation.
These funds of $527,706 will be used towards a -turnkey contract with MV Transportation, which
provides for operation of 3 vehicles provided by the contractor. As provided in FTA Circular
9030.1E, the federal participation is established at 50% of the dial-a-ride contract cost. Based on
the FTA CARES Act FAQs, the remaining 50% attributable to operating cost is also eligible for
reimbursement, bringing the total eligible reimbursement to 100%. The lease cost is inclusive of
maintenance.
Budget Activity Line Item: 11.71.12 - Capital Cost of Contracting - Moorpark Paratransit
Scope Name / Code Line Item
# Line Item Name Activity Quantity
OTHER CAPITAL
ITEMS (BUS) (117-
00)
11.71.12 CAPITAL COST OF 3RD
PARTY CONTRACTING
3RD PARTY
CONTRACTS 3
Extended Budget Description
Capital Cost of Contracting – Moorpark Paratransit Service
PROJECT FUNDING
Federal Funds (100%):
FFY 2020 CARES Act Section 5307-6 Thousand Oaks UZA (UZA #61440): $39,954
TOTAL FFY CARES Act Federal Section 5307-6 Funds: $39,954
Total Eligible Project Cost: $39,954
502
Amendment #2 (December 2020) reduces the CARES funds for this line item by $491,752, from
$527,706 to $35,954. This increased funding is within the total anticipated operations cost for
VCTC during the expenditure period.
These funds of $35,954 will be used towards a -turnkey contract with MV Transportation, which
provides for operation of 3 paratransit vehicles provided by the contractor. As provided in FTA
Circular 9030.1E, the federal participation is established at 50% of the dial-a-ride contract cost.
Based on the FTA CARES Act FAQs, the remaining 50% attributable to operating cost is also
eligible for reimbursement, bringing the total eligible reimbursement to 100%. The lease cost
includes maintenance.
The milestones include six months for project closeout.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of
Statute
CFDA
Number Amount
5307 - Urbanized Area Formula Grants (CARES
Act) 5307-6 20507 $35,954
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $35,954
Milestone Name Est. Completion
Date Description
Begin Lease Period 1/20/2020
End Lease Period 6/30/2022
Close Out 12/31/2022
503
504