HomeMy WebLinkAboutAG RPTS 2021 0216 AC REGCITY OF MOORPARK
PARKS, RECREATION&: COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue, Moorpark, CA 93021
Main City Phone Number (805) 517 -6200 I Fax (805) 532-2550 I moorpark@moorparkca.gov
Pursuant to Governor Newsom's Executive Order N-29-20 et seq., members of the City of Arts Commission will
participate in this meeting via a teleconference from separate locations.
In the interest of maintaining appropriate social distancing, members of the public who want to participate in the meeting
may do so in person, but are encouraged to participate electronically, via email or call-in.
Email: Send comments to: PRAdmin@MoorparkCA.gov prior to 4:00 p.m. on meeting day (Please limit to 500 words).
Zoom Meeting Registration: https://us02web.zoom.us/webinar/register/WN IEYsG6dpSoaCndKOZp Bjq
ARTS COMMISSION MEETING AGENDA
February 16, 2021
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
A. The City Clerk will Administer the Oath of Office to the Newly Appointed
Arts Commission.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
Consider Nomination and Selection of Chair and Vice Chair. A.
B. Review of the California Public Meeting Law (attachment: The Brown Act).
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this
section)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
JANICE S. PARVIN
Mayor
DR. ANTONIO CASTRO
Councilmember
CHRIS ENEGREN
Councilmember
DANIEL GROFF
Councilmember
DAVID POLLOCK
Councilmember
8. PRESENTATIONS/ACTION/DISCUSSION: (ROLL CALL VOTE REQUIRED)
A.
B.
Update on Arts Master Plan Project. Staff Recommendation: Receive oral
report. (Staff: Chris Ball)
Consider the Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Mission
Statement, Strategies, Goals and Objectives. Staff Recommendation:
Receive and file report. (Staff: Chris Ball)
9. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
A. Aooroval of Minutes of the Arts Commission's Regular Meeting of
February 18, 2020. Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
Posted: February 12, 2021
All writings and documents provided to the majority of the Commission regarding all agenda items are available for
public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The
agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.gov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it
is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so
during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording
Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a
Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three
minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be
submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be
directed to the Parks, Recreation & Community Services Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation & Community
Services Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative
formats to persons with a disability. Any request for disability-related modification or accommodation should be
made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements
can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II).
Arts Commission Meeting
February 16, 2021
Page 3
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
agenda for the meeting of the Regular Arts Commission, scheduled for February 16,
2021.
Executed this 12th day of February, 2021, at Moorpark, California.
erly Se
dministrative Assistant II
Parks, Recreation & Community Services Department
ITEM: 4.B. ATTACHMENT
What Is It?
California’s open meeting or “sunshine” law: “All
meetings of the legislative body of a local agency shall
be open and public…”
“The people of this State do not yield their sovereignty
to the agencies which serve them”
The Law in a Nutshell
The Brown Act requires all aspects of the decision-
making process by legislative bodies – including
discussion, debate, and acquisitions of information –
to be conducted in public.
The Prohibition
The Brown Act specifically prohibits “any use of direct
communication, personal intermediaries, or
technological devices that are employed by a majority
of the members… to develop a collective concurrence
as to action to be taken on an item by the members…”
unless it meets the open and public requirements.
Who does it apply to?
“Legislative Bodies”
City Council
Every commission, board or committee created by
charter, ordinance or other action of the Council
Every committee or subcommittee created by resolution
or other action of a commission, board or committee
Exceptions
Ad hoc advisory committees composed solely of less
than a quorum. Has a specific task or assignment.
Note: standing committees subject to Brown Act:
continuing subject matter jurisdiction, or
meeting fixed by charter, resolution, or other
formal action of legislative body
What is a “meeting”
“any congregation of a majority of the members of a
legislative body at the same time and location,
including teleconference location…, to hear, discuss,
deliberate, or take action on any item that is within the
subject matter jurisdiction of the legislative body”
The Six Exceptions
Individual contacts
Social events
Conference open to the public
Open and publicized community meetings organized
by another organization
Open and publicized meeting of another body of the
local agency, or a legislative body of another local
agency
Open and noticed meeting of a standing committee
Common Pitfalls
Collective Briefings
Serial meetings
Daisy Chain
A contacts B, B contacts C, and so on, until a quorum has been
involved
Hub and spoke
An intermediary, such as the agency manager or attorney, contracts
at least a quorum of the members of the body to develop a collective
concurrence (or communicate each member’s respective positions)
on an action to be taken by the legislative body.
Retreats and workshops
Informal gatherings
What is an “open and public”
meetings?
Proper public notice
An agenda which adequately describes items to be
considered
Public attendance and participation
Proper Public Notice
Regular Meeting
Agenda posted 72 hours before meeting in a public place
Agenda must be mailed to any person who has
requested such notice in writing
Special meeting
Agenda posted 24 hours before meeting
Written notice must be sent to each member (unless
waived) and to local media which has requested such
notice
Location of meeting
Regular and Special meetings generally must be in the
jurisdiction of the body
Agendas
Basic rule: No action or discussion of items unless
posted on the agenda
Exceptions:
Emergency meeting
Two-thirds of the members present determine need for
immediate action which came to members’ attention after
positing agenda
A continued item from a meeting held no more than five days
earlier
Brief response to comments from public
Contents of Agenda
Meeting time and place
A brief general description of each item of business to
be transacted or discussed at the meeting… need not
exceed 20 words.
The Public’s Rights
Cannot require members of public to register name,
provide info, or fill questionnaire as a condition to
attending
No secret ballots
Public has right to review agendas and writings
distributed to the body
Public may record proceedings
Agenda must allow members of public right to speak
May remove willfully disruptive individuals
The Legislative Body
Cannot prohibit criticism of policies, procedures or
acts or omissions of the body
May place reasonable time limits on public comments
Violations
Invalidation of action taken
Misdemeanor against individuals members
ITEM: 8.A
Update on Arts Master Plan Project.
Verbal Presentation
No Staff Report
TO:
FROM:
DATE:
CITY OF MOORPARK
MOORPARK ARTS COMMISSION
AGENDA REPORT
Moorpark Arts Commission
Chris Ball, Senior Management Analyst
02/16/2021 Regular meeting
ITEM: 8.8.
SUBJECT: Consider Fiscal Year 2019/20 and 2020/21 Mission Statement,
Strategies, Goals and Objectives
BACKGROUND AND DISCUSSION
On July 17, 2019, the City Council adopted the Mission Statement, Strategies, Goals
and Objectives (Objectives) for Fiscal Years (FY) 2019/2020 and 2020/2021. In
developing these Objectives, City Council engaged in an extensive strategic planning
process designed to create strategies and objectives that would achieve sustained
progress toward the City of Moorpark Mission Statement, which is: "Striving to preserve
and improve the quality of life in Moorpark."
The adopted Objectives for FY 19/20 and 20/21 provide a strategic pathway for the
community and the organization in understanding the overall direction the City is moving
in. The strategic format connects the work of the organization to the overarching
Mission of the City, as each of the proposed strategies supports the Mission. The
adopted objectives covered a two year time frame and are scheduled to be updated in
the spring of 2021 .
The Goals and Objectives are available on the City's website at the following link
http://www.moorparkca.gov/DocumentCenterNiew/10045/2019-21-Goals-and-
Objectives-Official?bidld= should the Commission wish to review the document in its
entirety.
The purpose of this review is for the Commission to familiarize itself with the Goals and
Objectives that relate to the Commission's area of responsibility and request information
and an update from staff if appropriate, prior to the annual joint meeting of the City
Council and the Arts Commission (date to be determined).
Currently two approved Objectives relate to the Arts Commission's area of
responsibility.
Moorpark Arts Commission
February 16, 2021
Page2
• Objective 1.1.1: Modify the approved High Street Streetscape Plan. Develop
Phasing Plan and construct selected portions of the High Street Streetscape
Plan, including traffic calming devices, decorative paving, landscaping and metal
trellis (public art) in the Metrolink parking lot by June 30, 2020.
• Objective 1.4 .1: Develop policies and program guidelines for use of Art In Public
Places and Tree and Landscape fees by June 30, 2020.
The public art component of Objective 1.1.1 involves the installation of a metal trellis
along a planned pedestrian walkway in the Metrolink North Parking Lot on High Street.
The Arts Commission considered the location and concept for this project in 2017,
however this project is currently on hold due to delays to the planned parking lot
improvements. It is anticipated that work on this Objective will begin again later this
year .
Wrth regard to Objective 1.4 .1, development of the Arts Master Plan is currently
underway, and will be discussed in a separate discussion item at the February 16th Arts
Commission meeting.
STAFF RECOMMENDATION
Receive and file the Fiscal Year 2019/20 and 2020/21 Mission Statement, Strategies,
Goals and Objectives report.
I
ITEM: 9.A.
MINUTES OF THE ARTS COMMISSION REGULAR MEETING
Moorpark, California February 18, 2020
A Regular Meeting of the Arts Commission the City of Moorpark was held on February
18, 2020 in the Council Chambers of said City located at 799 Moorpark Avenue,
Moorpark, California.
1. CALL TO ORDER:
Chair Blaugrund called the meeting to order at 6:02 P.M.
2. PLEDGE OF ALLEGIANCE:
Commissioner Hoberg led the Pledge of Allegiance.
3. ROLL CALL:
Present:
Staff Present:
Commissioners Barrett, De Haz, Roullard, Vice Chair
Hoberg and Chair Blaugrund.
Jessica Sandifer, Community Services Manager; Chris Ball,
Management Ar,alyst, and Kimberly Sexton, Administrative
Assistant.·
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of Chair and Vice Chair.
MOTION: Commissioner Roullard moved and Vice Chair Hoberg seconded a
motion to appoint Chair Blaugrund as Chair. The motion was carried by
unanimous voice vote.
MOTION: Chair Blaugrund moved and Commissioner Roullard seconded a
motion to appoint Vice Chair Hoberg as Vice Chair. The motion was carried by
unanimous voice vote.
5. PUBLIC COMMENT:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
Minutes of the Arts Commission Regular Meeting
Moorpark, California Page 2 February 18; 2020
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS.
Vice Chair Hoberg announced the Women's Fortnightly group will be holding
their annual art show for Moorpark schools grades K-12 on March 11, 2020. The
event is at Peach Hill and is open to the public.
8. PRESENTATION/ACTION/DISCUSSION:
A. Update on Arts Master Plan Project. Staff Recommendation:
Receive oral report.
Richard Stein, President and CEO of Arts Orange County, gave the oral
report.
There were no speakers .
MOTION: Commissioners received the oral report.
B. Consider the Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Mission
Statement, Strategies, Goals and Objectives. Staff Recommendation:
Receive and file report.
Mr. Ball gave the staff report.
There were no speakers .
MOTION: Chair Blaugrund moved and Commissioner Roullard seconded a
motion to receive and file the report. The motion carried by unanimous voice
vote.
9. · CONSENT CALENDAR:
MOTION : Chair Blaugrund moved and Vice Chair Hoberg seconded a motion to
approve the co'.nsent calendar with amendment to the Minutes of April 10, 2019, Item
5.A., correction from the word "Planning" to "Arts". The motion carried by unanimous
voice vote.
A. Approval of Minutes of the Special Joint City Council and Arts Commission
Meet1rig of April 10, 2019. Staff Recommendation: Approve as presented.
B. Approval of Minutes of the Regular Arts Commission Meeting of May 21,
2019 '. Staff Recommendation : Approve as presented.
C. Approval of Minutes of the Special Arts Commission Meeting of September
16, 2019. Staff Recommendation: Approve as presented.
Minutes of the Arts Commission Regular Meeting
Moorpark, California Page 3 February 18, 2020
10. ADJOURNMENT:
Chair Blaugrund adjourned the meeting at 6:29 P.M.
Charles Blaugrund, Chair
ATTEST:
Kimberly Sexton, Administrative Assistant II