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HomeMy WebLinkAboutAGENDA REPORT 2021 0721 CCSA REG ITEM 10DCITY OF MOORPARK, 
CALIFORNIA City Council Meeting of July 21, 2021 ACTION APPROVED STAFF RECOMMENDATION. BY B. Garza. D. Consider Minutes of Regular City Council/Successor Agency Meeting of March 17, 2021. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler, City Clerk) Item: 10.D. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California March 17, 2021 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on March 17, 2021, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:32 p.m. 2. PLEDGE OF ALLEGIANCE: Recreation Services Manager Stephanie Anderson led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Castro, Enegren, Groff, Pollock, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Karen Vaughn Interim Deputy City Manager; Kambiz Borhani, Finance Director; Daniel Kim, City Engineer; Jeremy Laurentowski, Parks and Recreation Director; Brian Chong, Assistant to the City Manager; Jessica Sandifer, Community Services Manager; Douglas Spondello, Planning Manager; Shanna Farley - Judkins, Principal Planner; Shaun Kroes, Program Manager; Stephanie Anderson, Recreation Services Manager; Leland Baxter, Landscape/Parks Maintenance Supervisor; Chris Thompson, Senior Information Systems Analyst; Captain Victor Fazio, Ventura County Sheriff's Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Declaring March as Women’s History Month. Mayor Parvin presented City Clerk Ky Spangler with a proclamation declaring the month of March as Women’s History Month. B. Introduction of New City Employee, Andres Peña, Information Systems Analyst I, in the Finance Department. Item: 10.D. 71 Minutes of the City Council/Successor Agency Moorpark, California Page 2 March 17, 2021 Mayor Parvin introduced New City Employee Andres Peña, Information Systems Analyst I, in the Finance Department. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus to move Item 9.A, Consideration of Planning Commission applicants, ahead of Public Hearing Item 8.A. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported on March 4 he attended the Southern California Association of Governments (SCAG) Regional Council meeting where a resolution approving unit allocations for the sixth cycle of the Regional Housing Needs Assessment (RHNA) was adopted, noting that Moorpark has been allocated 1,288 units for the 2021-2029 planning cycle. Councilmember Pollock reported on March 4 he attended the League of California Cities Roundtable on climate change. Councilmember Pollock reported on March 9 he attended a meeting of the Ventura County Air Pollution Control District Board. Councilmember Pollock reported on March 15 he participated on the Nominating Committee for 2021-22 SCAG Officers where Ventura County Supervisor Carmen Ramirez was nominated for consideration as the 2021-22 Second Vice President. Councilmember Pollock reported on March 16 he attended the SCAG Legislative Committee meeting where it approved support for Senate Bill 15 (SB 15); took an oppose unless amended position on Senate Bill 261 (SB 261) regarding Sustainable Communities Strategy Reform including targets for reducing vehicle miles traveled (VMT); and voted to support Senate Bill 623 (SB 623) on electronic toll and transit collection system. Councilmember Pollock commented on Regional Housing Needs Assessment process and Mayor Garcetti’s urging of cities to join the Race to Zero program, an international effort to have cities commit to targets and deadlines to reduce greenhouse gas emissions. He requested Council support for adoption of a resolution to join the program. 72 Minutes of the City Council/Successor Agency Moorpark, California Page 3 March 17, 2021 Councilmember Pollock announced the League of California Cities Bill Briefing is scheduled on March 18 from 1:00 p.m. to 3:00 p.m. Councilmember Pollock announced the League of California Cities Channel Counties Division meeting on March 24 from 3:00 p.m. to 4:00 p.m. featuring speaker Congressman Salud Carbajal and noted the meeting will include election of Division officers as he will become the Division’s State League Board of Directors representative. Mayor Parvin announced an upcoming meeting of the General Plan Advisory Committee (GPAC) on March 18 at 6:30 p.m. to continue review of opportunity sites where change may occur between now and 2050. Opportunity sites were considered at the February 25 meeting with GPAC members requesting additional information and an opportunity to continue the discussion on March 18. The community workshop to discuss land use and opportunity sites planned for March 18 will be rescheduled to a later date. Please sign up at moorparkgeneralplan.com for announcements about upcoming meetings and ways that you can participate. Mayor Parvin announced the Economic Development Collaborative Ventura County (EDC-VC) is hosting a free business webinar Friday, March 19 at 12 :00 p.m. including information on economic injury disaster loans, the Paycheck Protection Program, unemployment insurance, and grants available to businesses impacted by COVID-19. Go to EDcollaborative.com for more information and to register. Mayor Parvin announced Pentair, one of the largest employers in the City of Moorpark, is hosting a job fair on Saturday, March 27 from 9:00 a.m. to 1:00 p.m. at their facility located at 10951 Los Angeles Avenue and are inviting Moorpark and Ventura County residents to consider joining their assembly and production teams. For more information, call (805) 553-5270. Mayor Parvin announced Ventura County has announced a second round of $5,000 business assistance grants available to businesses and non-profits that opened prior to 2021 and did not receive a grant in the first round. The application period begins March 31 and ends on April 6. Pre-registration is encouraged between March 24-30. Go to VCbusinessgrants.org for more information. Mayor Parvin announced the State of California has opened Round 4 of its COVID-19 Relief Grant Program for non-profit arts and cultural institutions on March 16. Grant awards range from $5,000 to $25,000. The application period will close March 23. Go to CAReliefGrant.com for more information. 73 Minutes of the City Council/Successor Agency Moorpark, California Page 4 March 17, 2021 Mayor Parvin announced registration is open for spring recreation programs at the Arroyo Vista Recreation Center including art, STEM, dance, music, sports, and more. For program information, visit Moorparkca.gov/Recreation or call (805) 517-6300. Mayor Parvin announced the City of Moorpark is pleased to present Breakfast with Bunny at the Arroyo Vista Community Park. Families will enjoy a pancake breakfast, photo opportunity with the Easter Bunny, arts & crafts, and a mini -egg hunt. Seatings are available on Saturdays March 27 and April 3. For details, visit Moorparkca.gov/Bunny. Mayor Parvin reported she met with Alice Reynolds, Senior Advisory for Energy with Governor Newsom’s Office, over Zoom to lobby support for Senator Stern’s Senate Bill 612 which ensures resources are held in investor-owned utility portfolios and maximizes value for all customers. Mayor Parvin reported she participated in the County elected official’s COVID-19 briefing calls. Mayor Parvin reported on March 5 she participated in Read Across America Day reading to students at Arroyo Vista. Mayor Parvin reported on March 11 she attended the Ventura Council of Governments (VCOG) meeting. Mayor Parvin reported on March 12 she chaired City Selection Committee meeting where appointments were made to the California Coastal Commission. Mayor Parvin reported on March 13 she attended the “High Street Eats” event. Mayor Parvin reported on March 17 she participated in the Local Agency Formation Commission (LAFCo) meeting. Mr. Brown raised a point of information confirming Councilmember Pollock requested a future agenda item for consideration of adoption of a res olution in support of Mayor Garcetti’s Race to Zero Program. CONSENSUS: It was the consensus of the Council to request a future agenda item for consideration of adoption of a resolution in support of Mayor Garcetti’s Race to Zero Program. A. City Manager COVID-19 Update. COVID-19 cases have declined and vaccination availability has increased since the last update, and residents are encouraged to visit venturacountyrecovers.org to sign up to receive the latest information related to vaccinations, cases, prevention, pop up events and more. 74 Minutes of the City Council/Successor Agency Moorpark, California Page 5 March 17, 2021 Effective today, Ventura County moved into the Red Tier for COVID-19 reopening, the second of the four reopening tiers. In order to move to a less restrictive tier, the seven day average case rate, seven day positivity rate, and hospitalizations including intensive care unit bed availability must meet certain metrics. Ventura County cities and unincorporated areas have met the metrics and three-week stabilization period to reach the Red Tier. Significant progress has been made on vaccination of vulnerable populations, essential workers, front line workers and more. As of today, approximately 29% of Ventura County residents have been vaccinated. The change to Red Tier means that the following sectors can open with the following capacity limitations: restaurants can open with indoor dining at 25%; shopping centers, 50% capacity; museums, zoos and aquariums, 25% indoor capacity; movie theaters can open with 100 people or 25% capacity (whichever is fewer); wineries, breweries and distilleries can open under certain modifications, without serving food; and amusement parks can open April 1 with a maximum of 15% capacity. Additionally, effective April 1, the City will return to in-person public meetings of the City Council and its boards and commissions. Significant modifications have been made to the room to enhance social distancing, protect residents and staff, and allow the meetings to be conducted in person safely. Capacity of the room will be limited to less than 25%, 20 people maximum which will allow approximately eight to 10 members of the public to attend in-person. An overflow room has been created in the adjacent Citrus Room to accommodate approximately 15 people to watch and participate in meetings. Although in-person meetings will resume, the public is encouraged to continue to use Zoom rather than attend in person until more progress through the reopening tiers is made. The City will be maintaining Zoom as a public participation platform for residents to engage from home, and is something that will last after COVID-19 has been eradicated. Also on April 1, City Hall will reopen to the public under modified hours with appointments, and small windows in the afternoons reserved for walk- in services. The City has created a robust online service portal and many services can be handled online. The Arroyo Vista Community Center and the Moorpark Library will also open April 1 with limited hours. Facemasks and strict social distancing will be required when entering any public facilities including staff, Councilmembers, and Commissioners and anyone coming into the public facilities are asked to adhere to these policies to keep us on the road toward the Orange Tier which will further relax restrictions. More information on City reopening of City facilities will be published on the website in the coming days, shared via social media and other means. 75 Minutes of the City Council/Successor Agency Moorpark, California Page 6 March 17, 2021 Mayor Parvin requested Captain Victor Fazio, Ventura County Sheriff's Office, report on the news that for the second year in a row the City of Moorpark has been ranked as the third safest City in the State of California. He also reported on their catalytic converter program. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentations from Applicants to Fill an Unscheduled Vacancy on the Planning Commission. Staff Recommendation: Hear presentations from applicants and appoint one Planning Commissioner to serve an unexpired term ending December 31, 2022. Ms. Spangler gave the staff report. The Council heard presentations from Planning Commission applicants in the following order: Patrick Williams Oze Strausman Thomas Pflaumer Mary Ann Hansen Jeff Brodsly Bruce Rokos Thu Do Jim Collier Tom Piehn Applicant Yuri Yurovski was unable to participate. Mayor Parvin solicited suggested nominees from the Councilmembers for appointment to the Planning Commission. Councilmembers Enegren and Groff put forward suggested nominee Jeff Brodsly. Councilmember Castro put forward suggested nominee Mary Ann Hansen. MOTION: Mayor Parvin nominated and Councilmember Enegren seconded a motion to appoint Jeff Brodsly to serve on the Planning Commission for a term ending December 31, 2022. The motion carried by unanimous roll call vote. 8. PUBLIC HEARINGS: A. Consider a Resolution Accepting General Plan Amendment Request No. 2019-02 to Change the General Plan Land Use Designation on 7.4 Acres of Property Located at the Southeast Corner of Los Angeles Avenue and Beltramo Ranch Road from Low Density Residential (L) and Park (P) to High Density Residential (H), on the Application of Jay Deckard (for Warmington Group). Staff Recommendation: 1) Open the public hearing, accept public testimony and close the public hearing; and 76 Minutes of the City Council/Successor Agency Moorpark, California Page 7 March 17, 2021 2) Adopt Resolution No. 2021-3997 accepting General Plan Amendment Request No. 2019-02 to change land use designations to High Density (Attachment 4). Ms. Farley-Judkins gave the staff report. Bill McReynolds, Warmington Homes (applicant) made brief comments. Mayor Parvin opened the public hearing at 7:52 p.m. In response to Mayor Parvin, Ms. Spangler noted seven individuals were registered speakers. Geoffrey Hickey, Moorpark resident, spoke in opposition to the project and noted written correspondence was submitted. He expressed concerns about the rush to move the proposal forward and exceptions being made after the plan was initially rejected and remarked he does not see a reason to change the existing zoning designation. Emily Hickey, Moorpark resident, spoke in opposition to the project, expressed concerns about noise, impacts of an adjacent road with two story homes and sightlines, loss of privacy for a rural community, and noted agreement with the prior speaker. She thanked the applicant for submitting a revised proposal and trying to work with the community. Emma Carlson, Moorpark resident, spoke in opposition to the project and expressed concerns about the loss of the rural feeling and impacts to the quality of life in the existing neighborhood. Max Ghenis, representing Ventura County YIMBY (Yes In My Back Yard), spoke in support of the project and stated that the proposal is appropriat e and should move forward. Sharon Noel, Moorpark resident, spoke in opposition to a zone change increasing the density of the site and that the rural nature and uniqueness should be preserved. Joe Newstrom, Moorpark resident, spoke to state he moved to the Maureen Lane community for its rural feel, that he does not see a compelling reason to change the existing zoning and the City’s zoning code discusses maintaining the character of the neighborhood, and commented the transition between rural and high density is still too intense. 77 Minutes of the City Council/Successor Agency Moorpark, California Page 8 March 17, 2021 Esteban Torres, Moorpark resident, spoke of how the number of units for the proposed project has reduced with each submittal , noted that housing units are needed in the city, commented on declining school enrollment and that fewer housing units provides fewer opportunities for potential residents and reduces potential revenues for the city. Mayor Parvin closed the public hearing. The applicant responded to comments, noting they are willing to work with the surrounding neighborhoods and will keep them informed of developments as the plan is conceptual and other agencies still have to provide review and comment on the proposal. A discussion followed among Councilmembers, the applicant and staff that focused on: 1) the need for affordable housing units in the project and other community amenities to be considered by an ad hoc committee as well as receiving input from other agencies; 2) the plan needs to respect the adjacent uses, but multi-family units are not excluded; 3) the plan should include a transition from higher density on the east to lower density on the west and take community input into account; and 4) the units proposed will assist the City in meeting its unit allocations under the Regional Housing Needs Assessment in either the current or the next reporting cycle. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2021-3997 accepting General Plan Amendment Request No. 2019-02 to change land use designations to High Density. The motion carried by unanimous roll call vote. 9. PRESENTATION/ACTION/DISCUSSION: B. Consider the City of Moorpark 2020 General Plan Annual Progress Re port Including the Housing Element Progress Report. Staff Recommendation: Receive and file the report. Mr. Spondello gave the staff report. In response to a question regarding meeting the October 15, 2021, deadline noted in the staff report for certification of the City’s Housing Element by the Department of Housing and Community Development covering the sixth cycle Regional Housing Needs Assessment (RHNA), Mr. Spondello noted there is a 120 -day grace period for Housing Element certification and based on information from the City’s consultant, many Southern California cities are running behind in the completion of their updates. There were no speakers. 78 Minutes of the City Council/Successor Agency Moorpark, California Page 9 March 17, 2021 MOTION: Councilmember Pollock moved and Councilmember Groff seconded a motion to receive and file the report. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: MOTION: Councilmember Groff moved and Councilmember Pollock seconded a motion to approve the Consent Calendar, including Item 10.K. as amended by the Supplemental Staff Report provided. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2020/21 – March 17, 2021. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Regular City Council/Successor Agency Meeting of June 3, 2020. Staff Recommendation: Approve the minutes. C. Consider Minutes of Regular City Council/Successor Agency Meeting of June 17, 2020. Staff Recommendation: Approve the minutes. D. Consider Agreement with Magellan Advisors, LLC for Preparation of a Market Study for a Meet-Me Room at the Moorpark City Library. Staff Recommendation: Approve an Agreement with Magellan Advisors, LLC for preparation of a Market Study for a Meet -Me Room at the Moorpark City Library, subject to final language approval of the City Manager. E. Consider Amendment No. 5 to Phoenix Civil Engineering, Inc. for Design Plan Completion and Construction Phase Services, and Contingency in the Net Increase of $30,730 for the Metrolink North Parking Lot Expansion Project. Staff Recommendation: Authorize the City Manager to sign Amendment No. 5 to the Agreement with Phoenix Civil Engineering, Inc. for Design Plan Completion and Construction Phase Services for an Agreement increase of $30,730.00 for a revised total Agreement not -to- exceed amount of $223,533.65, subject to final language approval of the City Manager. ROLL CALL VOTE REQUIRED F. Consider the Reduction of Cash Deposit for the Grading and Improvements at Mountain Meadows Butter Creek Estates Homeowners Association (Mountain Meadows Wall). Staff Recommendation: Authorize the City Clerk to reduce the cash deposit for grading and improvement to Mountain Meadows Butter Creek Estate Homeowners Association to $10,000.00. G. Consider Resolution Revising Facility Rental Fees, Deposits, and Additional Charges and Rescinding Resolution No. 2020-3964. Staff Recommendation: Approve Resolution No. 2021-3998, Facility Rental Fees, Deposits, and Additional Charges and Rescinding Resolution No. 2020-3964. 79 Minutes of the City Council/Successor Agency Moorpark, California Page 10 March 17, 2021 H. Consider Agreement with Vermont Systems, Inc. for Registration Software Upgrades, Subscribing to Additional Modules, and Purchasing Compatible Peripheral Devices. Staff Recommendation: Approve agreement with Vermont Systems, Inc. for recreation software upgrades, in an amount not-to-exceed $20,000, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. I. Consider Authorization for Recordation of the Notice of Completion for Arroyo Vista Community Park Well Pump and Motor Replacement Project and Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Authorize the City Clerk to file the Notice of Completion; and 2) Authorize release of the Performa nce Bond and Payment Bond (Number ES00006176) as outlined in the agenda report. J. Consider Resolution Granting Easement to Ventura County Transportation Commission at 31 Poindexter Avenue and Finding the Action Exempt from the California Environmental Quality Act. Staff Recommendation: Adopt Resolution No 2021-3999 approving the grant of easement to Ventura County Transportation Commission for construction and maintenance of sanitary sewer connection at 31 Poindexter Avenue and finding the action exempt from the California Environmental Quality Act. K. Consider Agreement with Digital Telecommunications Corporation for City Hall Telephone System Replacement, Citywide Telephone Systems Service and Maintenance, and Communications Cabling, Networking, Installation, and Software Services; and Consider Waiver of City Purchasing Procedure Pursuant to Moorpark Municipal Code Section 3.04.120. Staff Recommendation: 1) Adopt Resolution No. 2021-____; and 2) Approve Agreement with Digital Telecommunications Corporation, authorize the City Manager to execute the Agreement in the amount of $132,735.88 subject to final language approval by the City Manager, and transfer appropriate amounts between those Funds and distribute overhead costs to corresponding Divisions accordingly. ROLL CALL VOTE REQUIRED L. Consider Revision of City Council Policy 1.8: City Council Cellular Telephone Policy. Staff Recommendation: Approve revisions to Policy 1.8, City Council Cellular Telephone, and direct staff to incorporate the revised Policy 1.8 into the next comprehensive update of the City Council Policies Resolution. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 80 Minutes of the City Council/Successor Agency Moorpark, California Page 11 March 17, 2021 12. CLOSED SESSION: Mr. Brown requested the Council go into closed session for discussion of Items12.A. though 12.F. on the agenda. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to adjourn to closed session for Items 12.A. though 12.F. on the agenda. The motion carried by unanimous roll call vote. The time was 8:41 p.m. A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957(b)(1) Title: City Attorney B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: 512-0-111-340 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Antonio & Linda Miranda Under Negotiation: Price and terms for potential acquisition of all or a portion of the property C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: 506-0-020-120 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Judith A. Patton Under Negotiation: Price and terms for potential acquisition of all or a portion of the property D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: 506-0-020-570 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Donald P. Duncan Under Negotiation: Price and terms for potential acquisition of all or a portion of the property E. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: 506-0-020-650 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Topa Management Partnership Under Negotiation: Price and terms for potential acquisition of all or a portion of the property 81 Minutes of the City Council/Successor Agency Moorpark, California Page 12 March 17, 2021 F. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: 512-0-350-070, 512-0-350-080 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Moorpark Plaza Family Partnership Ltd Under Negotiation: Price and terms for potential acquisition of all or a portion of the property Present in closed session were Councilmembers Enegren, Groff, Pollock, Castro, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Karen Vaughn, Interim Deputy City Manager; Daniel Kim, City Engineer; and Jessica Sandifer, Community Services Manager. Mr. Brown, Mr. Gagajena, Ms. Vaughn, Mr. Kim, and Ms. Sandifer left the meeting at 9:43 p.m. The Council reconvened into open session at 9:58 p.m. Mr. Brown stated Items 12.A. through 12.F. were discussed and reported the City Attorney’s Evaluation for 2021 had been completed. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:58 p.m. Janice S. Parvin, Mayor ATTEST: Ky Spangler, City Clerk 82