HomeMy WebLinkAboutAGENDA REPORT 2021 0721 CCSA REG ITEM 10HCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of July 21, 2021
ACTION APPROVED STAFF
RECOMMENDATION.
BY B. Garza.
H. Consider Amendment No. 3 to Agreement with Chambers Group, Inc. for On-Call
Environmental Consulting Services Extending the Term of the Contract
Indefinitely, Retroactive to June 30, 2021. Staff Recommendation: Authorize the
City Manager to approve Agreement Amendment No. 3 with Chambers Group, Inc.
for on-call environmental review services, subject to final language approval of the
City Manager. (Staff: Doug Spondello, Interim Community Development
Director)
Item: 10.H.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Doug Spondello, AICP, Interim Community Development Director
DATE: 07/21/2021 Regular Meeting
SUBJECT: Consider Amendment No. 3 to Agreement with Chambers Group, Inc.
for On-Call Environmental Consulting Services Extending the Term
of the Contract Indefinitely, Retroactive to June 30, 2021
BACKGROUND
On May 3, 2019, the City issued a Request for Qualifications to solicit firms to provide
on-call environmental consulting services. A total of 12 proposals were received and
staff conducted interviews with the top four firms. On July 17, 2019, the City Council
approved agreements with Chambers Group, Inc. (Chambers Group) and Kimley-Horn
and Associates, Inc. (Kimley-Horn) to provide on-call environmental consulting services
for the City, whereby the two consultants would be available to complete environmental
reviews and prepare environmental documents for the City.
Environmental consulting agreements were awarded with not-to-exceed amounts of
$100,000 each. Due to issues with communication and response times, the City opted
to terminate the agreement with Kimley-Horn. On January 15, 2020, the City Council
authorized the Amendment No. 1 to the Agreement with the Chambers Group, Inc. to
increase the not-to-exceed amount of the Agreement by $75,000, from $100,000 to
$175,000. On September 15, 2020, the City Council authorized Amendment No. 2 to
increase the not-to-exceed amount of the agreement from $175,000 to $400,000.
The Chambers Group currently provides environmental consulting services for several
major projects, including Hitch Ranch, North Ranch/Rasmussen, 6000 Condor Drive
(Amazon), Beltramo Ranch, and Everett Street Terraces. To date, the City has paid
$127,491.34 to the Chambers Group for environmental services related to a number of
development projects. This amount has been funded completely by developer deposits.
The City has also received a 15% administrative fee ($19,123.70) for management of
the contract.
Item: 10.H.
96
Honorable City Council
07/21/2021 Regular Meeting
Page 2
DISCUSSION
Section 1 of the agreement with Chambers Group established a term through June 30,
2021. The services provided by Chambers Group are of an ongoing nature while the
funding for the contract is maintained. Rather than set a specific expiration date, staff
and the Chambers Group mutually desire to amend the term of the agreement to
remove the expiration date, as shown below. This amendment is proposed to be
effective retroactively from June 30, 2021. All other provisions of the contract, including
the not-to-exceed amount (Section 2) and City’s ability to terminate the contract
(Section 6), would remain unchanged.
Existing Provision
1. TERM
The term of this Agreement shall be from the date of execution through June 30,
2021, unless this agreement is terminated or suspended pursuant to this
Agreement.
Proposed Provision
1. TERM
This Agreement shall continue in effect until terminated or suspended pursuant to
this Agreement.
FISCAL IMPACT
There are no fiscal impacts associated with the proposed amendment.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
Authorize the City Manager to approve Agreement Amendment No. 3 with Chambers
Group, Inc. for on-call environmental review services, subject to final language approval
of the City Manager.
Attachment: Agreement Amendment No. 3
97
AMENDMENT NO. 3
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND CHAMBERS GROUP, INC.
FOR ON-CALL ENVIRONMENTAL CONSULTING SERVICES
This Amendment No. 3 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Chambers Group, Inc., an S corporation
(“Consultant”), for on-call environmental consulting services (“Agreement”), is made and
entered into on this ___ day of ____________________, 2021.
RECITALS
WHEREAS, on August 1, 2019, the City and Consultant entered into an
Agreement to have the Consultant provide on-call environmental services; and
WHEREAS, on February 3, 2020, the City and Consultant executed Amendment
No. 1 to the Agreement to increase the compensation for services to be performed by
the Consultant from one hundred thousand dollars ($100,000.00) by a value of seventy-
five thousand dollars ($75,000.00) for a total value of one hundred and seventy-five
thousand dollars ($175,000.00); and
WHEREAS, on September 28, 2020, the City and Consultant executed
Amendment No. 2 to the Agreement to increase the compensation for services to be
performed by the Consultant from one hundred and seventy-five thousand dollars
($175,000.00) by a value of two hundred and twenty-five thousand dollars
($225,000.00) for a total value of four hundred thousand dollars ($400,000.00); and
WHEREAS, the City and Consultant now jointly desire to amend the Agreement
to modify the Term of the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 1, TERM, is amended by replacing this section in its entirety as follows:
“This Agreement shall continue in effect until terminated or
suspended pursuant to this Agreement.”
II. Remaining Provisions:
Except as revised by this Amendment No. 3, all of the provisions of the
Agreement shall remain in full force and effect.
III. Effective Date:
Following execution by the City and Consultant, Amendment No. 3 shall be
retroactively effective to June 30, 2021.
ATTACHMENT
98
Amendment No. 3 to Agreement between City of Moorpark and Chambers Group, Inc. Page 2
In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK CHAMBERS GROUP, INC.
_______________________________ _______________________________
Troy Brown
City Manager
Mike McEntee
Chief Operating Officer
Attest:
_______________________________
Ky Spangler
City Clerk
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