HomeMy WebLinkAboutAGENDA REPORT 2021 0901 CCSA REG ITEM 08CCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of September 1, 2021
ACTION ADOPTED RESOLUTION NO.
2021-4036, RESCINDING RESOLUTION
2020-3951. (ROLL CALL VOTE:
UNANIMOUS).
BY B. Garza.
C. Consider Resolution Updating Staff Billing Rates and Rescinding Resolution No.
2020-3951, and Finding This Action Exempt from the California Environmental
Quality Act. Staff Recommendation: 1) Open the public hearing, accept public
testimony, and close the public hearing, and 2) Adopt Resolution No. 2021-4036,
rescinding Resolution No. 2020-3951. (ROLL CALL VOTE REQUIRED)
(Staff: Kambiz Borhani, Finance Director)
Item: 8.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Kambiz Borhani, Finance Director
DATE: 09/01/2021 Regular Meeting
SUBJECT: Consider Resolution Updating Staff Billing Rates and Rescinding
Resolution No. 2020-3951, and Finding This Action Exempt from the
California Environmental Quality Act
SUMMARY
On October 21, 2020, the City Council adopted a resolution updating the staff billing
rates (Resolution No. 2020-3951). Since 2020, certain staffing costs have increased.
The attached resolution updates the staff’s billing rates to incorporate these increased
costs and has been reviewed and found acceptable by the Community Development
Director.
DISCUSSION
The attached staff billing rate schedule reflects the cost-recovery of providing these
services. The rates as calculated are those effective for fiscal year (FY) 2021/22. The
schedule includes all city positions (full-time and part-time) in the resolution. On
occasion, the City has paid overtime to employees completing a certain project. The
staff billing rate schedule includes an “overtime” rate to reflect this possibility for non-
management positions. These rates are used for cost recovery purposes for several
City programs, including the calculation of deposit-based permit application fees
charged by the Community Development Department, staff time devoted to public works
projects, and grant reimbursements.
California Government Code Section 66014 provides for cities to charge fees that do
not exceed the costs associated with processing land development, zoning and use
permit application. Section 66016, 66018 and 6062a set forth the notification and
hearing process required prior to levying new fees or service charges, or prior to
increasing an existing fee or serve charge. Section 66017 provides that certain fees
shall take effect no sooner than 60 days from the date of adoption.
Item: 8.C.
512
Honorable City Council
09/01/2021 Regular Meeting
Page 2
A public hearing is required under the California Government Code for the
establishment or increase of development project application fees. This hearing was
advertised via a 1/8 page ad in the Ventura County Star on August 22, 2021, and
August 27, 2021, and the notice was sent by email to the Building Industry Association
of Southern California, Southern California Edison and the Gas Company per their
request. The California Government Code also provides that certain fees shall take
effect no sooner than 60 days from the date of adoption. The attached resolution
provides for the updated fees to take effect on November 1, 2021.
The new Real Time Billing Rates are available in the office of the City Clerk and posted
to the City’s website at:
http://www.moorparkca.gov/565/Fees
FISCAL IMPACT
The attached updated billing rates will minimally increase revenues to the City. The
increased billing rates are a cost recovery for staff time spent on projects.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Open the public hearing, accept public testimony, and close the public hearing;
and
2. Adopt Resolution No. 2021-____, rescinding Resolution No. 2020-3951.
Attachment: Draft Resolution No. 2021-____ Proposed Real Time Billing Rates
513
ATTACHMENT
RESOLUTION NO. 2021-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, UPDATING STAFF BILLING
RATES AND RESCINDING RESOLUTION NO. 2020-3951
FINDING THIS ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Moorpark charges deposit-based fees for the review and
processing of certain permit applications under the Community Development
Department, as amended from time to time; and
WHEREAS, the City also recovers its costs for staff time incurred in furtherance
of public works projects listed on the City’s Capital Improvements Program (CIP) and
obtains reimbursements under various grant programs, among other programs where
staff billing rates are used to calculate City reimbursements; and
WHEREAS, such deposit-based fees and reimbursements are in an amount
based on the estimated reasonable cost of providing each service for which the fees are
charged and costs recovered; and
WHEREAS, the cost of staff time has increased since these fees and
reimbursement rates were last updated; and
WHEREAS, it is necessary to update the hourly rates for staff; and
WHEREAS, notice of the September 1, 2021, public hearing has been provided
as required by Sections 6062a, 66016, and 66018 of the Government Code; and
WHEREAS, the public data indicating the estimated cost required to provide the
services and the revenue sources for each such service (specifically the staff billing
rates to be updated by this Resolution) are available for inspection in the City Clerk’s
Office; and
WHEREAS, on September 1, 2021, the City Council held a public hearing as
required by Sections 6062a, 66016 and 66018 of the Government Code to consider
updates to staff billing rates that are charged against the fees, took, and considered oral
and written presentations both for and against the proposed staff billing rates, and
reached a decision on this matter; and
WHEREAS, the Community Development Director has determined that the
update to staff billing rates is exempt from the revisions of the California Environmental
Quality Act (CEQA), in that the action of the City Council does not involve the
consideration of other approval of a project.
514
Resolution No. 2021-____
Page 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. ENVIRONMENTAL DETERMINATION: The City Council concurs
with the Community Development Director’s determination that the update to staff billing
rates is exempt from the provisions of the California Environmental Quality Act (CEQA),
in that the action of the City Council does not involve the consideration of the approval
of a project. In addition, pursuant to Public Resources Code Section 15273, CEQA
does not apply to the modification of rates, fares, or other charges which are for the
purpose of meeting operating expenses. The City Council also concurs that the update
to staff billing rates qualifies for this statutory CEQA exemption.
SECTION 2. FINDING: The City Council finds that the Real Time Billing Rates
for each staff position identified in Exhibit A represent the reasonable cost for each
position’s time.
SECTION 3. RATE ADOPTION: The City Council hereby adopts the Real Time
Billing Rates for each staff position identified in Exhibit A for use in calculating fees for
service and cost reimbursements.
SECTION 4. COST RECOVERY: City of Moorpark staff shall bill actual time
spent on all items eligible for cost recovery at a real time cost accounting rate per
Exhibit A of this Resolution.
SECTION 5. EFFECTIVE DATE: This Resolution shall become effective on
November 1, 2021, implementing those changes to the fees describe herein
immediately upon the effective date set forth herein. This date is at least sixty (60) days
at this time after adoption of the resolution as required by Section 66017 of the
Government Code.
SECTION 6. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 1st day of September 2021.
________________________________
Janice S. Parvin, Mayor
ATTEST:
_______________________________
Ky Spangler, City Clerk
Exhibit A: Real Time Billing Rates
515
Resolution No. 2021-____
Page 3
EXHIBIT A
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
PHR 4
Billable
Hourly
Rate
Billable
Overtime
Hourly Rate
CM City Manager 109.51 156.50 219.10 265.58 270.00
91 Assistant City Manager 96.81 138.35 193.69 234.78 235.00
89 Deputy City Manager 92.14 131.68 184.35 223.45 225.00
87 Administrative Service Director 87.69 125.32 175.45 212.67 215.00
87 City Engineer/Public Works Director 87.69 125.32 175.45 212.67 215.00
87 Community Development Director 87.69 125.32 175.45 212.67 215.00
87 Finance Director 87.69 125.32 175.45 212.67 215.00
87 Parks and Recreation Director 87.69 125.32 175.45 212.67 215.00
87 Public Works Director 87.69 125.32 175.45 212.67 215.00
83 Assistant to City Manager/City Clerk 79.45 113.54 158.96 192.68 195.00
83 City Engineer 79.45 113.54 158.96 192.68 195.00
83 Planning Director 79.45 113.54 158.96 192.68 195.00
79 Assistant City Engineer 71.97 102.85 143.99 174.53 175.00
79 Deputy Community Development Director 71.97 102.85 143.99 174.53 175.00
79 Deputy Finance Director 71.97 102.85 143.99 174.53 175.00
75 Assistant to the City Manager 65.21 93.19 130.47 158.15 160.00
75 Budget and Finance Manager 65.21 93.19 130.47 158.15 160.00
75 City Clerk 65.21 93.19 130.47 158.15 160.00
75 Community Services Manager 65.21 93.19 130.47 158.15 160.00
75 Economic Development and Planning Manager 65.21 93.19 130.47 158.15 160.00
75 Information Systems Manager 65.21 93.19 130.47 158.15 160.00
75 Parks and Landscape Manager 65.21 93.19 130.47 158.15 160.00
75 Planning Manager 65.21 93.19 130.47 158.15 160.00
75 Public Works Manager 65.21 93.19 130.47 158.15 160.00
75 Senior Civil Engineer 65.21 93.19 130.47 158.15 160.00
71 Administrative Services Manager 59.08 84.43 118.20 143.27 145.00
71 Economic Development and Housing Manager 59.08 84.43 118.20 143.27 145.00
71 Economic Development Manager 59.08 84.43 118.20 143.27 145.00
71 Finance/Accounting Manager 59.08 84.43 118.20 143.27 145.00
71 Human Resources Manager 59.08 84.43 118.20 143.27 145.00
71 Program Manager 59.08 84.43 118.20 143.27 145.00
71 Recreation Services Manager 59.08 84.43 118.20 143.27 145.00
67 Accountant II 53.52 76.49 107.09 129.81 130.00
67 Associate Civil Engineer 53.52 76.49 107.09 129.81 130.00
67 Landscape/Parks Maintenance Superintendent 53.52 76.49 107.09 129.81 130.00
67 Principal Planner 53.52 76.49 107.09 129.81 130.00
67 Public Works Superintendent/Inspector 53.52 76.49 107.09 129.81 130.00
67 Senior Housing Analyst 53.52 76.49 107.09 129.81 130.00
67 Senior Human Resources Analyst 53.52 76.49 107.09 129.81 130.00
67 Senior Information Systems Administrator 53.52 76.49 107.09 129.81 130.00
67 Senior Management Analyst 53.52 76.49 107.09 129.81 130.00
62 Accountant I 47.30 67.60 94.64 114.72 115.00
62 Active Adult Center Supervisor 47.30 67.60 94.64 114.72 115.00
62 Assistant City Clerk 47.30 67.60 94.64 114.72 115.00
62 Assistant Engineer 47.30 67.60 94.64 114.72 115.00
62 Human Resources Analyst 47.30 67.60 94.64 114.72 115.00
62 Information Systems Administrator 47.30 67.60 94.64 114.72 115.00
62 Management Analyst 47.30 67.60 94.64 114.72 115.00
62 Parks and Facilities Supervisor 47.30 67.60 94.64 114.72 115.00
62 Public Works Supervisor 47.30 67.60 94.64 114.72 115.00
62 Purchasing Analyst 47.30 67.60 94.64 114.72 115.00
62 Recreation Supervisor 47.30 67.60 94.64 114.72 115.00
CITY OF MOORPARK REAL TIME BILLING RATES
Full-Time Employee
516
Resolution No. 2021-____
Page 4
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
PHR 4
Billable
Hourly
Rate
Billable
Overtime
Hourly Rate
CITY OF MOORPARK REAL TIME BILLING RATES
Full-Time Employee
59 Associate Planner II 43.93 62.78 87.89 106.53 110.00 165.00
59 Human Resources Specialist 43.93 62.78 87.89 106.53 110.00 165.00
59 Recreation Specialist 43.93 62.78 87.89 106.53 110.00 165.00
59 Senior Account Technician II 43.93 62.78 87.89 106.53 110.00 165.00
59 Vector/Animal Control Specialist 43.93 62.78 87.89 106.53 110.00 165.00
56 Associate Planner I 40.81 58.32 81.65 98.97 100.00 150.00
53 Active Adult Center Coordinator 37.89 54.15 75.81 91.89 95.00 145.00
53 Administrative Specialist 37.89 54.15 75.81 91.89 95.00 145.00
53 Deputy City Clerk II 37.89 54.15 75.81 91.89 95.00 145.00
53 Executive Secretary 37.89 54.15 75.81 91.89 95.00 145.00
53 Human Resources Assistant 37.89 54.15 75.81 91.89 95.00 145.00
53 Recreation Coordinator III 37.89 54.15 75.81 91.89 95.00 145.00
53 Senior Account Technician I 37.89 54.15 75.81 91.89 95.00 145.00
51 Account Technician II 36.05 51.52 72.13 87.43 90.00 135.00
51 Assistant Planner 36.05 51.52 72.13 87.43 90.00 135.00
51 Code Compliance Technician II 36.05 51.52 72.13 87.43 90.00 135.00
51 Information Systems Technician II 36.05 51.52 72.13 87.43 90.00 135.00
51 Vector/Animal Control Technician II 36.05 51.52 72.13 87.43 90.00 135.00
49 Facilities Technician 34.31 49.03 68.64 83.20 85.00 130.00
49 Landscape Maintenance Inspector 34.31 49.03 68.64 83.20 85.00 130.00
48 Administrative Assistant II 33.48 47.85 66.99 81.20 85.00 130.00
48 Community Services Technician 33.48 47.85 66.99 81.20 85.00 130.00
48 Deputy City Clerk I 33.48 47.85 66.99 81.20 85.00 130.00
47 Landscape Maintenance Specialist 32.67 46.69 65.37 79.24 80.00 120.00
47 Recreation Coordinator II 32.67 46.69 65.37 79.24 80.00 120.00
47 Senior Maintenance Worker 32.67 46.69 65.37 79.24 80.00 120.00
47 Vector/Animal Control Technician I 32.67 46.69 65.37 79.24 80.00 120.00
46 Account Technician I 31.85 45.52 63.73 77.25 80.00 120.00
46 Information Systems Technician I 31.85 45.52 63.73 77.25 80.00 120.00
45 Administrative Assistant I 31.09 44.43 62.20 75.39 80.00 120.00
45 Code Compliance Technician I 31.09 44.43 62.20 75.39 80.00 120.00
45 Irrigation Specialist 31.09 44.43 62.20 75.39 80.00 120.00
45 Planning Technician 31.09 44.43 62.20 75.39 80.00 120.00
43 Maintenance Worker III 29.59 42.29 59.21 71.77 75.00 115.00
41 Crossing Guard Supervisor 28.17 40.26 56.36 68.32 70.00 105.00
41 Office Assistant III 28.17 40.26 56.36 68.32 70.00 105.00
41 Public Works Technician 28.17 40.26 56.36 68.32 70.00 105.00
41 Recreation Coordinator I 28.17 40.26 56.36 68.32 70.00 105.00
39 Maintenance Worker II 26.81 38.31 53.63 65.01 70.00 105.00
39 Recreation Program Specialist 26.81 38.31 53.63 65.01 70.00 105.00
39 Teen Coordinator 26.81 38.31 53.63 65.01 70.00 105.00
38 Account Clerk II 26.14 37.36 52.30 63.39 65.00 100.00
38 Recreation Leader IV 26.14 37.36 52.30 63.39 65.00 100.00
36 Recreation Assistant II 24.90 35.59 49.83 60.40 65.00 100.00
34 Account Clerk I 23.68 33.84 47.38 57.43 60.00 90.00
34 Laborer/Custodian IV 23.68 33.84 47.38 57.43 60.00 90.00
34 Office Assistant II 23.68 33.84 47.38 57.43 60.00 90.00
32 Recreation Assistant I 22.55 32.23 45.12 54.69 55.00 85.00
31 Maintenance Worker I 22.00 31.44 44.02 53.36 55.00 85.00
29 Office Assistant I 20.94 29.93 41.90 50.79 55.00 85.00
Notes:
4. Productive hourly rate annual cost divided by 1,716 hours (average hours worked in a year)
2. Hourly rate plus (average percentage of benefit costs)
1. Top step in salary range per Resolution No. 2021-4023
3. Benefit rate plus indirect cost rate of 25 % (average cost of Department's indirect costs) and general overhead rate of 15 % (average cost of services provided by other departments)
517
Resolution No. 2021-____
Page 5
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
Billable
Hourly
Rate
Billable
Overtime
Hourly Rate
12 Preschool Director 24.84$ 27.41$ 38.37$ 40.00$ 60.00$
11 Preschool Teacher 22.63 24.97 34.96 35.00 55.00
10 Camp Director 20.97 23.14 32.40 35.00 55.00
10 Senior Nutrition Coordinator 20.97 23.14 32.40 35.00 55.00
10 Solid Waste and Recycling Assistant 20.97 23.14 32.40 35.00 55.00
8 Assistant Camp Director 19.32 21.32 29.85 30.00 45.00
7 Park & Facilities Attendant III 18.76 20.70 28.98 30.00 45.00
7 Intern 18.76 20.70 28.98 30.00 45.00
6 Records Clerk 18.21 20.10 28.14 30.00 45.00
5 Recreation Leader II 17.66 19.49 27.29 30.00 45.00
4 Park & Facilities Attendant II 17.11 18.88 26.43 30.00 45.00
4 Camp Counselor II 17.11 18.88 26.43 30.00 45.00
4 Clerical Aide/Crossing Guard 17.11 18.88 26.43 30.00 45.00
4 Preschool Aide 17.11 18.88 26.43 30.00 45.00
3 Crossing guard 16.56 18.28 25.59 30.00 45.00
3 Clerical Aide II 16.56 18.28 25.59 30.00 45.00
2 Recreation Leader I 16.01 17.67 24.74 25.00 40.00
2 Park & Facilities Attendant I 16.01 17.67 24.74 25.00 40.00
1 Camp Counselor I 15.45 17.05 23.87 25.00 40.00
1 Clerical Aide I 15.45 17.05 23.87 25.00 40.00
Notes:
3. Benefit rate plus indirect cost rate of 25 % (average cost of Department's indirect costs) and general overhead rate of 15 % (average cost of services provided by other
departments)
1. Top step in salary range per Resolution No. 2020-3981
2. Hourly rate plus (average percentage of benefit costs)
4. Minimum wage is expected to increase as of January 1, 2022
CITY OF MOORPARK REAL TIME BILLING RATES
Temporary Part-Time Employee
518