HomeMy WebLinkAboutAGENDA REPORT 2021 0915 CCSA REG ITEM 10FCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of September 15, 2021
ACTION APPROVED STAFF
RECOMMENDATION.
BY B. Garza.
F. Consider Amendment with Hahn Contractors, Inc. for On-Call and Emergency
General Maintenance and Repair Services. Staff Recommendation: Approve
Amendment to Agreement with Hahn Contractors, Inc. for a not-to-exceed amount
of $50,000, and authorize the City Manager to sign the Amendment. (Staff:
Jessica Sandifer, Community Services Manager)
Item: 10.F.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Community Services Manager
DATE: 09/15/2021 Regular Meeting
SUBJECT: Consider Amendment with Hahn Contractors, Inc. Increasing the Not
to Exceed amount by $50,000 for On-Call and Emergency General
Maintenance and Repair Services
BACKGROUND AND DISCUSSION
The City contracts with various licensed contractors to provide general maintenance and
repair services at City-owned parks and facilities, including on-call general contractor
services to address urgent repairs to City facilities. An agreement was approved with
Hahn Contractors, Inc. in November 2020. The initial agreement was for a two-year term
for a total of $50,000.
Due to their generally lower cost, and a large number of maintenance projects at City-
owned parks and facilities during the last fiscal year, staff has utilized the entire contract
balance. In order to continue to maintain several licensed contractors from which quotes
can be obtained for work, staff has prepared an amendment with Hahn Contractors, Inc.
to add an additional $50,000 through the remaining term of the agreement, which ends
June 30, 2022. With the approval of this amendment, the total not-to-exceed amount of
the Agreement will be $100,000.
FISCAL IMPACT
Funding in the amount of approximately $296,000 for general maintenance and repair
services at City parks and facilities has been included in the Fiscal Year 2021/22 adopted
budget. No appropriation is being requested.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
Approve Amendment to Agreement with Hahn Contractors, Inc. for a not-to-exceed
amount of $50,000, and authorize the City Manager to sign the Amendment.
Attachment: Amendment No. 1 with Hahn Contractors, Inc.
Item: 10.F.
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AMENDMENT NO. 1
TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND
HAHN CONTRACTORS, INC. FOR
ON-CALL AND EMERGENCY GENERAL MAINTENANCE AND REPAIR SERVICES
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Hahn Contractors, Inc., a corporation (“Contractor”),
for on-call and emergency general maintenance and repair services (“Agreement”), is
made and entered into on this ___ day of ____________________, 2021.
RECITALS
WHEREAS, on February 16, 2021 the City and Contractor entered into an
Agreement to have the Contractor provide on-call and emergency general maintenance
and repair services at various City facilities, parks, landscape maintenance districts and
other City properties; and
WHEREAS, the City and Contractor now desire to amend the Agreement to
increase the compensation for services to be performed by Contractor from fifty thousand
dollars ($50,000), by a value of fifty thousand dollars ($50,000), for a total contract value
of one hundred thousand dollars ($100,000), and document said agreement to amend by
jointly approving Amendment No. 1 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I.Section 2, SCOPE OF SERVICES, is amended by replacing paragraph two in its
entirety as follows:
“Compensation for the services to be performed by Contractor shall
be in accordance with Exhibit C. Compensation shall not exceed the rates
or total contract value of one hundred thousand dollars ($100,000), without
a written amendment to the Agreement executed by both parties. Payment
by City to Contractor shall be in accordance with the provisions of this
Agreement.”
II.Section 5, PAYMENT, is amended by replacing paragraph two in its entirety as
follows:
“The City agrees to pay Contractor monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit
C, based upon actual time spent on the above tasks. This amount shall not
exceed one hundred thousand dollars ($100,000) for the total term of the
Agreement unless additional payment is approved as provided in this
Agreement.”
ATTACHMENT
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Amendment No. 1 to Agreement between
City of Moorpark and Hahn Contractors, Inc. Page 2
III.Remaining Provisions:
Except as revised by this Amendment No. 1, all of the provisions of the Agreement
shall remain in full force and effect.
In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK HAHN CONTRACTORS, INC.
_______________________________ _______________________________
Troy Brown
City Manager
Dave Hahn
President
Attest:
_______________________________
Ky Spangler
City Clerk
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