HomeMy WebLinkAboutAGENDA REPORT 2021 0915 CCSA REG ITEM 10GCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of September 15, 2021
ACTION APPROVED STAFF
RECOMMENDATION.
BY B. Garza.
G. Consider Authorization for Recordation of the Notice of Completion for Streetlight
Turnkey Services and Release of Bonds in Accordance with the Contract. Staff
Recommendation: 1) Authorize the City Clerk to file the Notice of Completion; and
2) Authorize release of the Performance Bond (Number K40552935) and Payment
Bond (Number K40552935) as outlined in the agenda report. (Staff: Shaun Kroes,
Public Works Manager)
Item: 10.G.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Shaun Kroes, Public Works Manager
DATE: 09/15/2021 Regular Meeting
SUBJECT: Consider Authorization for Recordation of the Notice of Completion
for Streetlight Turnkey Services and Release of Bonds in Accordance
with the Contract
BACKGROUND & DISCUSSION
On November 30, 2018, the City executed a contract with Siemens Mobility, Inc.
(Siemens), for streetlight turnkey services for the purpose of acquiring streetlights from
Southern California Edison (SCE) and then converting them from high pressure sodium
(HPS) to light emitting diode (LED) fixtures. The contract amount was for $631,844.48
plus a contingency of $94,777.00, for a total contract value of $726,621.48. The contract
was amended twice and there were a total of 3 Change Orders. The Amendments and
Change Orders and their individual costs are itemized below:
Amendment/Change
Order Description Cost
Amendment No. 1
Increased contract not-to-exceed amount to
fund conversion of 108 City-owned safety
lights at intersection traffic signals from
HPS to LED.
$35,840.70
Amendment No. 2
Increased contract not-to-exceed amount to
fully fund 44 decorative streetlights on High
Street (remaining 45th decorative streetlight
already converted as a demonstration light).
$17,834.07
Amendment Total
(Contract Cost Increase): $53,674.77
Change Order No. 1 Added a pilot decorative fixture evaluation
on High Street. $2,300.00
Change Order No. 2 Added a second pilot decorative fixture for
evaluation on High Street. $2,635.00
Change Order No. 3
Updated final cost for converting 44
decorative streetlights on High Street from
HPS to LED.
$74,802.21
Item: 10.G.
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Honorable City Council
09/15/2021 Regular Meeting
Page 2
The final contract amount totaled a not-to-exceed amount of $685,519.25 with a
contingency of $94,777.00 for a total not-to-exceed amount of $780,296.25. The final
contract cost was $778,117.54, or $2,178.71 less than the total not-to-exceed amount.
Staff is recommending that the City Council authorize the recordation of the Notice of
Completion. With the City Council’s authorization to record the Notice of Completion, the
project bonds will be released as follows:
• Performance Bond No. K40552935 shall be null and void one (1) year after the
recordation of the Notice of Completion; and
• Payment Bond No. K40552935 shall be null and void one (1) year after the
recordation of the Notice of Completion.
FISCAL IMPACT
The final contract cost is $778,117.54, as funded below:
General Fund (1001) $ 720,364.89
Local Transit Article 8A Fund (2412)* $ 35,840.70
Gas Tax Fund (2415) $ 21,911.95 $ 778,117.54
*Streets and Roads Funding
There is no fiscal impact with the release of performance and payment bonds. The City
previously released $35,027.96 in retention. This amount was for retention held for the
conversion of the City’s cobra head streetlights and safety lights which had been
completed by September 10, 2020. The remaining retention of $3,877.90 is from
converting the downtown decorative lights on High Street from HPS to LED.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive; however, it does conclude the
prior (FY 2019/20 & 2020/21) Strategy 5, Goal 2, Objective 3 (5.2.3): “Complete Purchase
and Convert Streetlights.”
STAFF RECOMMENDATION
1. Authorize the City Clerk to file the Notice of Completion; and
2. Authorize release of the Performance Bond (Number K40552935) and Payment
Bond (Number K40552935) as outlined in the agenda report.
Attachment: Notice of Completion
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ATTACHMENT
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, California 93021
Attn: City Clerk
NO FEE REQUIRED PURSUANT TO:
Government Code Sections 6103 and 27383
Space above this line for Recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of
improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of
(a)acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a
continuous period of 60 days.
Notice is hereby given that:
The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
The full name of the owner is: City of Moorpark
The full address of the owner is: 799 Moorpark Avenue, Moorpark, California 93021
The nature of the interest or estate of the owner is: owner in fee
The owner retained a contractor to perform a work of improvement as follows:
Streetlight Acquisition and Retrofit
The name and address of the contractor, if any, for such work of improvement was:
Siemens Mobility, Inc. 1026 E. Lacy Avenue, Anaheim, CA 92805
The date of the contract was: November 30, 2018
The name and address of the surety, if any, was:
Federal Insurance Company, 150 Allen Road, Suite 203, Basking Ridge, NJ 07920
The name and address of the construction lender, if any, for such work of improvement was:
None
The property on which the work of improvement was constructed is in the City of Moorpark, County of Ventura,
State of California, and is described as follows: Streetlight Acquisition and Retrofit
The street address of said property is: Throughout the City
Date labor ceased on the work of improvement: August 12, 2021
The work of improvement was completed on: September 15, 2021
Dated: Signed:
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Ave., Moorpark, California
VERIFICATION
I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this verification
for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this Notice of
Completion and the matters stated in this Notice of Completion are true of my own knowledge. I declare under
penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on , 2021, at Moorpark, California.
Signed:__________________________________________________________________________________
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Avenue, Moorpark, California 93021
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