HomeMy WebLinkAboutAGENDA REPORT 2021 1103 CCSA REG ITEM 10JCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of November 3, 2021
ACTION APPROVED STAFF
RECOMMENDATIONS, INCLUDING
ADOPTION OF RESOLUTION NO.
2021-4051.
BY K. Spangler.
J. Consider the Award of a Professional Services Agreement to IMS Infrastructure
Management Services, LLC for the 2021 Pavement Management Program. Staff
Recommendation: 1) Consider and adopt Resolution No. 2021-4051, amending
the Fiscal Year 2021/22 Budget by appropriating $60,000.00 from the Road
Maintenance & Rehabilitation Fund (2416) to fund a Pavement Management
Program; 2) Authorize award of Professional Services Agreement to IMS
Infrastructure Management Services, LLC for an amount not to exceed
$51,434.00; 3) Authorize the City Manager to the sign the Agreement, subject to
final language approval by the City Manager; and 4) Authorize the City Manager
to amend the Agreement for additional work in an amount not to exceed $5,143.40
(10% of the amount of the Agreement). (Staff: Daniel Kim, City Engineer/Public
Works Director)
Item: 10.J.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Daniel Kim, City Engineer/Public Works Director
DATE: 11/03/2021 Regular Meeting
SUBJECT: Consider the Award of a Professional Services Agreement to IMS
Infrastructure Management Services, LLC for the 2021 Pavement
Management Program
BACKGROUND
The public streets and roadway system is the largest capital asset that the City owns,
operates, and maintains. A Pavement Management Program (PMP) is an asset
management tool that cities and municipalities use to analyze and evaluate the existing
pavement conditions throughout its street network and to prioritize future investments
for maintenance and rehabilitation that extend the pavement life. A PMP provides an
objective analysis of the existing pavement conditions and will be used to develop street
maintenance budgets and provide recommendations for scheduling rehabilitation and
repair. This objective analysis will provide an unbiased recommendation to
policymakers, and the general public, for prioritization of future street rehabilitation
projects.
The last citywide, comprehensive PMP was prepared in 1996. Typically, PMPs are
updated every five to seven years to reevaluate pavement conditions, re-inventory
streets that benefited from pavement preservation treatments, and to develop a reliable
performance history of street conditions based on actual investment costs.
DISCUSSION
A Request for Proposals from qualified firms to provide professional services for a PMP
was issued on August 25, 2021. The proposal submittal deadline was September 17,
2021, and staff received only one submission from IMS Infrastructure Management
Services, LLC (IMS). After careful consideration and review of the Proposal, Public
Works staff determined that IMS is well qualified to perform the work to prepare and
deliver a PMP for the City. The firm’s Proposal, Project Manager, Statement of
Item: 10.J.
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Qualifications, and proposed methodology exhibited a thorough understanding of the
project’s scope of work and demonstrated to have successfully completed and delivered
similar projects to other municipalities. A few of IMS’ Southern California public agency
clients include:
• Anaheim • Calabasas • Carlsbad
• Escondido • Fontana • Garden Grove
• Imperial • Irvine • Jurupa Valley
• Laguna Beach • Lake Forest • Long Beach
• Lancaster • Monterey • Oceanside
• Pasadena • Riverside • Solana Beach
• Temecula • Thousand Oaks
The City’s current street network consists of approximately 80 centerline miles of paved
streets and alleys. The Request for Proposals highlights four required elements for the
Scope of Services:
1. Evaluate, inventory, and determine the Pavement Condition Index (PCI)
for all city streets.
2. Identify and recommend a Pavement Management System with
Geographical Information System (GIS) Mapping.
3. Identify feasible pavement rehabilitation alternatives to maintain a certain
PCI.
4. Prepare a 10-year plan for pavement rehabilitation and preservation
based on annual maintenance budgets.
The PCI is a numerical value assigned to a street segment that rates the overall
pavement condition based on type and severity of distress. The range of the PCI is 0 to
100, where 0 to 55 is fail to poor, 55 to 70 is fair, 70 to 85 is satisfactory, and 85 to 100
is good. The 1996 PMP determined that 88% of the city streets were rated satisfactory
or better.
IMS will conduct automated street surveys using high-speed laser scanning devices and
cameras that will identify pavement distress, cracking, rutting, heaves, and other
failures. The use of the automated lasers will provide an objective, and repeatable,
assessment of the current pavement conditions. The integration of the PCI data with
the City’s GIS capabilities will provide staff with the tools to actively manage the street
network pavement condition inventory.
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The key purpose of a PMP is to identify the highest return on capital investments by
combining current pavement condition data with funding allocations for pavement
rehabilitation. This will allow staff to use the objective findings from the PMP to prioritize
pavement rehabilitation projects, forecast future street conditions, and analyze
economic return on investment for both short- and long-term budget scenarios.
FISCAL IMPACT
The cost to prepare a PMP was not funded in the Fiscal Year (FY) 2021/22 Operating
and Capital Improvement Budget. City Council adopted Resolution No. 2021-4018 to
use a portion of the City’s FY 2021/22 (Cycle 5) Road Maintenance & Rehabilitation
Fund (2416) revenues for the preparation of a PMP. Staff is now requesting the City
Council to consider and adopt Resolution No. 2021-___ (Attachment 1) to amend the
budget by appropriating $60,000 from the Road Maintenance & Rehabilitation Fund
(2416) to fund the PMP. The estimated fund balance of Fund 2416 is approximately
$1,406,448. Staff is requesting a budget amendment allocating $60,000 to fund the
PMP. This would leave an estimated fund balance of approximately $1,346,448.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
1. Consider and adopt Resolution No. 2021-____, amending the Fiscal Year
2021/22 Budget by appropriating $60,000.00 from the Road Maintenance &
Rehabilitation Fund (2416) to fund a Pavement Management Program;
2. Authorize award of Professional Services Agreement to IMS Infrastructure
Management Services, LLC for an amount not to exceed $51,434.00;
3. Authorize the City Manager to the sign the Agreement, subject to final language
approval by the City Manager; and
4. Authorize the City Manager to amend the Agreement for additional work in an
amount not to exceed $5,143.40 (10% of the amount of the Agreement).
Attachments:
Attachment 1: Resolution No. 2021-____
Attachment 2: Professional Services Agreement
255
RESOLUTION NO. 2021-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2021/22 BUDGET BY APPROPRIATING $60,000.00 FROM THE
ROAD MAINTENANCE & REHABILITATION FUND (2416) TO
FUND A PAVEMENT MANAGEMENT PROGRAM
WHEREAS, on June 16, 2021, the City Council adopted the Operating and Capital
Improvement Projects Budget for Fiscal Year (FY) 2021/22; and
WHEREAS, a staff report has been presented to the City Council requesting a
budget amendment in the amount of $60,000.00 from the Road Maintenance &
Rehabilitation Fund (2416) to fund a Pavement Management Program; and
WHEREAS, Resolution No. 2021-4018, approved by the City Council on June 16,
2021, included funding a Pavement Management Program with a portion of the City’s FY
2021/22 (Cycle 5) Road Maintenance and Rehabilitation Account revenue as part of the
City’s Cycle 5 Project List; and
WHEREAS, Exhibit “A”, attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $60,000.00 from the Road
Maintenance & Rehabilitation Fund (2416), as more particularly described in Exhibit “A”,
attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 3rd day of November, 2021.
_____________________________
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Exhibit A – Budget Amendment
ATTACHMENT 1
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Resolution No. 2021-_____
Page 2
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
2416-000-00000-33990 60,000.00$
Total 60,000.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
2416-311-00000-51000 -$ 60,000.00$ 60,000.00$
-$ -$ -$
-$ -$ -$
Total -$ 60,000.00$ 60,000.00$
ROAD MAINTENANCE & REHABILITATION
EXHIBIT A
BUDGET AMENDMENT FOR
PAVEMENT MANAGEMENT PROGRAM
FY 2021/22
Fund Title
ROAD MAINTENANCE & REHABILITATION FUND (2416)
257
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND
IMS INFRASTRUCTURE MANAGEMENT SERVICES, LLC FOR
THE PREPARATION OF A PAVEMENT MANAGEMENT PROGRAM
THIS AGREEMENT, made and effective as of this _____ day of
________________________, 2021, between the City of Moorpark, a municipal corporation
(“City”) and IMS Infrastructure Management Services, LLC (“Consultant”). In
consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows:
WHEREAS, City has the need for pavement management services for the
preparation of a Pavement Management Program; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City a Proposal dated September 17,
2021, which is attached hereto as Exhibit C.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from the date of execution to December 31,
2023, unless this Agreement is terminated or suspended pursuant to this Agreement.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide pavement management services for the preparation of a
Pavement Management Program, as set forth in Exhibit C. In the event there is a
conflict between the provisions of Exhibit C and this Agreement, the language contained
in this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibit C.
Consultant shall complete the tasks according to the schedule of performance which is
also set forth in Exhibit C.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit C. Compensation shall not exceed the rates or total contract
value Fifty-One Thousand, Four Hundred Thirty-Four dollars ($51,434.00) as stated in
Exhibit C, without a written Amendment to the Agreement executed by both parties.
Payment by City to Consultant shall be in accordance with the provisions of this
Agreement.
ATTACHMENT 2
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3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder
in meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Consultant shall be Kurt Keifer, and no other individual may be substituted
without the prior written approval of the City Manager.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the City Manager or the
City Manager’s designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided by Consultant on an
IRS W-9 form before payments may be made by City to Consultant.
The City agrees to pay Consultant monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit C, based upon
actual time spent on the above tasks. This amount shall not exceed Fifty-One
Thousand, Four Hundred Thirty-Four dollars ($51,434.00) for the total term of the
Agreement unless additional payment is approved as provided in this Agreement.
Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement, which are in addition to those set forth herein,
unless such additional services and compensation are authorized, in advance, in a
written amendment to this Agreement executed by both parties. The City Manager, if
authorized by City Council, may approve additional work not to exceed ten percent
(10%) of the amount of the Agreement.
Consultant shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon
thereafter as practical, for services provided in the previous month. Payment shall be
made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any
expense or reimbursable cost appearing on any invoice shall be accompanied by a
receipt or other documentation subject to approval of the City Manager or the City
Manager’s designee. If the City disputes any of Consultant’s fees or expenses, City
shall give written notice to Consultant within thirty (30) days of receipt of any disputed
fees set forth on the invoice.
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6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend, or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement, such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City.
Upon termination or suspension of the Agreement pursuant to this Section, the
Consultant will submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms
of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate or
suspend this Agreement immediately by written notice to the Consultant. If such failure
by the Consultant to make progress in the performance of work hereunder arises out of
causes beyond the Consultant’s control, and without fault or negligence of the
Consultant, it shall not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have thirty (30) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
8. LIQUIDATED DAMAGES
There are no liquidated damages under this Agreement.
9. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
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performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books
and records; shall permit City to make transcripts therefrom as necessary; and shall
allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any
such audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer
files, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole property of
the City and may be used, reused, or otherwise disposed of by the City without the
permission of the Consultant. With respect to computer files, Consultant shall make
available to the City, at the Consultant’s office and upon reasonable written request by
the City, the necessary computer software and hardware for purposes of accessing,
compiling, transferring, and printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Indemnity for professional liability: When the law establishes a professional
standard of care for Consultant’s Services, to the fullest extent permitted by law,
Consultant shall indemnify, protect, defend and hold harmless City and any and all of its
officials, employees, and agents (“Indemnified Parties”) from and against any and all
losses, liabilities, damages, costs and expenses, including legal counsels’ fees and
costs to the extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Consultant, its officers, agents, employees or subconsultants (or
any agency or individual that Consultant shall bear the legal liability thereof) in the
performance of professional services under this Agreement.
Indemnity for other than professional liability: Other than in the performance of
professional services and to the full extent permitted by law, Consultant shall indemnify,
protect, defend and hold harmless City, and any and all of its officials, employees, and
agents from and against any liability (including liability for claims, suits, actions,
arbitration proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened, including legal
counsels’ fees and costs, court costs, interest, defense costs, and expert witness fees),
where the same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, the performance of this Agreement by Consultant or by any individual
or agency for which Consultant is legally liable, including but not limited to officers,
agents, employees or subcontractors of Consultant.
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Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth here in this Section from each and every subcontractor, or
any other person or entity involved by, for, with, or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity
obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set forth
here is binding on the successors, assigns, or heirs of Consultant and shall survive the
termination of this Agreement or this Section.
City does not and shall not waive any rights that it may have against Consultant
by reason of this Section, because of the acceptance by City, or the deposit with City, of
any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs, and expenses described in this Section.
11. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and
incorporated herein by this reference as though set forth in full.
12. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant’s exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of Consultant’s officers, employees, or agents, except as
set forth in this Agreement. Consultant shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers or
employees, or agents of the City except as set forth in this Agreement. Consultant shall
not incur or have the power to incur any debt, obligation, or liability against City, or bind
City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
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13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Americans with Disabilities Act and Occupational Safety and Health Administration laws
and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of
Work Requirement for Professional Services Agreements Compliance with California
Government Code Section 7550, when applicable. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the Consultant
to comply with this Section.
Should the Scope of Services include work that is considered a public work to
which prevailing wages apply, the public work project is subject to compliance
monitoring and enforcement by the California Department of Industrial Relations (DIR).
Consultant agrees to comply with and be bound by all applicable terms, rules and
regulations described in (a) Division 2, Part 7, Chapter 1 (commencing with Section
1720) of the California Labor Code, including without limitation Labor Code Section
1771 and (b) the rules and regulations established by the DIR implementing such
statutes, as though set forth in full herein, including any applicable amendments made
thereto during the term of this Agreement. For every subcontractor who will perform
work on this project, Consultant shall be responsible for subcontractor’s compliance with
(a) and (b), and Consultant shall take all necessary actions to ensure subcontractor’s
compliance. Labor Code Section 1725.5 requires all contractors and subcontractors to
annually register with the DIR before bidding or performing on any public work contract.
14. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status; or any other basis protected by
applicable federal, state, or local law, except as provided in Section 12940 of the
Government Code. Consultant shall have responsibility for compliance with this Section.
15. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the
award, terms, or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of
the City will receive compensation, directly or indirectly from Consultant, or any officer,
employee, or agent of Consultant, in connection with the award of this Agreement or
any work to be conducted as a result of this Agreement. Violation of this Section shall
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be a material breach of this Agreement entitling the City to any and all remedies at law
or in equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the
Services during his/her tenure or for one year thereafter, shall have any interest, direct
or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be
performed in connection with the Services performed under this Agreement.
17. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer or principal of their firm
have any interests, nor shall they acquire any interest, directly or indirectly, which will
conflict in any manner or degree with the performance of their services hereunder.
Consultant further covenants that in the performance of this Agreement, they shall
employ no person having such interest as an officer, employee, agent, or subconsultant.
Consultant further covenants that Consultant has not contracted with nor is performing
any services directly or indirectly, with the developer(s) and/or property owner(s) and/or
firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or
processing an entitlement application for property in the City or its Area of Interest, now
or within the past one (1) year, and further covenants and agrees that Consultant and/or
its subconsultants shall provide no service or enter into any contract with any
developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public
agency(ies) owning property and/or processing an entitlement application for property in
the City or its Area of Interest, while under contract with the City and for a one (1) year
time period following termination of this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service
or by deposit in the United States mail, certified or registered, return receipt requested,
with postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
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To: Kurt Keifer, P.E., Ph.D.
Vice President of Engineering
IMS Infrastructure Management Services, LLC
8380 S. Kyrene Road, Suite 101
Tempe, AZ 85284
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant's legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties, or
obligations hereunder. It is understood and acknowledged by the parties that Consultant
is uniquely qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County,
California, and any action filed in any court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions, or covenants referred to herein
shall be filed in the applicable court in Ventura County, California. The City and
Consultant understand and agree that the laws of the state of California shall govern the
rights, obligations, duties, and liabilities of the parties to this Agreement and also govern
the interpretation of this Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled
to recover its costs and expenses, including attorneys’ fees, from the losing party, and
any judgment or decree rendered in such a proceeding shall include an award thereof.
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24. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire
understanding between the parties relating to the obligations of the parties described in
this Agreement. All prior or contemporaneous agreements, understandings,
representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party’s own independent
investigation of any and all facts such party deems material.
25. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of
this Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
26. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
27. PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if
any, and this Agreement shall take precedence over those contained in the Consultant’s
Proposal.
28. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
29. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such
waiver constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding unless executed in writing by the party making the waiver.
30. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
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behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK IMS INFRASTRUCTURE MANAGEMENT
SERVICES, LLC
__________________________________ __________________________________
Troy Brown, City Manager Kurt Keifer, Vice President of Engineering
Attest:
__________________________________
Ky Spangler, City Clerk
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Exhibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use
existing coverage to comply with these requirements. If that existing coverage does not
meet requirements set forth here, Consultant agrees to amend, supplement, or endorse
the existing coverage to do so. Consultant acknowledges that the insurance coverage
and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to the City in excess of the limits and
coverage required in this Agreement and which is applicable to a given loss, will be
available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for
claims or suits by one insured against another. Limits are subject to review but in no
event less than $1,000,000 per occurrence for all covered losses and no less than
$2,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Consultant or Consultant’s employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability for
each such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant and “Covered Professional Services” as designated in the
policy must specifically include work performed under this Agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay
on behalf of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of this
Agreement.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
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coverages. Coverage shall be provided on a “pay on behalf” basis, with defense costs
payable in addition to policy limits. Policy shall contain a provision obligating insurer at
the time insured’s liability is determined, not requiring actual payment by the insured
first. There shall be no cross liability exclusion precluding coverage for claims or suits by
one insured against another. Coverage shall be applicable to the City for injury to
employees of Consultant, subconsultants, or others involved in the Work. The scope of
coverage provided is subject to approval by the City following receipt of proof of
insurance as required herein. Limits are subject to review but in no event less than
$2,000,000 aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and the City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees, and agents, using standard ISO endorsement CG 2010 and CG
2037 with edition acceptable to the City. Consultant also agrees to require all
contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant’s employees, or agents, from waiving the right
to subrogation prior to a loss. Consultant agrees to waive subrogation rights
against the City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Consultant shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
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or reduction of discovery period) that may affect the City’s protection without the
City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant’s general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any insurance
is not delivered as required, or in the event such insurance is canceled or
reduced at any time and no replacement coverage is provided, the City has the
right, but not the duty, to obtain any insurance it deems necessary to protect its
interests under this or any other Agreement and to pay the premium. Any
premium so paid by the City shall be charged to and promptly paid by Consultant
or deducted from sums due Consultant, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to
the City of any cancellation or reduction of coverage. Consultant agrees to
require its insurer to modify such certificates to delete any exculpatory wording
stating that failure of the insurer to mail written notice of cancellation or reduction
of coverage imposes no obligation, or that any party will “endeavor” (as opposed
to being required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self-insurance available to the City.
10. Consultant agrees to ensure that subcontractors, and any other party involved
with the Work who is brought onto or involved in the Work by Consultant, provide
the same minimum insurance required of Consultant. Consultant agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with subcontractors
and others engaged in the Work will be submitted to the City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer, or other
entity or person in any way involved in the performance of Work contemplated by
this Agreement to self-insure its obligations to the City. If Consultant’s existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Consultant, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to
change the amounts and types of insurance required by giving the Consultant
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ninety (90) days advance written notice of such change. If such change results in
substantial additional cost to the Consultant, the City will negotiate additional
compensation proportional to the increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with an insurance
requirement in no way imposes any additional obligations to the City nor does it
waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until
the City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant’s insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to
the City within five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
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20. The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts or
impairs the provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the Work reserves the right to charge the City or
Consultant for the cost of additional insurance coverage required by this
Agreement. Any such provisions are to be deleted with reference to the City. It is
not the intent of the City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against the City for payment
of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this Agreement. The
City assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are likely to
involve the City.
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Exhibit B
CITY OF MOORPARK
Scope of Work Requirement for Professional Services Agreements
Compliance with California Government Code Section 7550
Consultant shall sign and include this page in any document or written reports prepared by
Consultant for the City of Moorpark (City) to which California Government Code Section 7550
(Government Code § 7550) applies. Government Code §7550 reads:
“(a) Any document or written report prepared for or under the direction of a state
or local agency, that is prepared in whole or in part by nonemployees of the
agency, shall contain the numbers and dollar amounts of all contracts and
subcontracts relating to the preparation of the document or written report; if the
total cost for the work performed by nonemployees of the agency exceeds five
thousand dollars ($5,000). The contract and subcontract numbers and dollar
amounts shall be contained in a separate section of the document or written
report.
(b) When multiple documents or written reports are the subject or product of the
contract, the disclosure section may also contain a statement indicating that the
total contract amount represents compensation for multiple documents or written
reports.”
For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed
and completed copy of this form must be attached to all documents or completed reports
submitted to the City pursuant to the Scope of Work.
Does the dollar value of this Professional Services Agreement exceed $5,000?
Yes No
If yes, then the following information must be provided in compliance with
Government Code § 7550:
1. Dollar amount of Agreement/Contract: $ ____________
2. Dollar amount of Subcontract: $ ____________
3. Does the total contract amount represent compensation for multiple
documents or written reports? Yes No
I have read the foregoing Code section and will comply with Government Code §7550.
__________________________________
______________________
Date
273
Request for Technical Proposals for
2021 Pavement Management Program
Friday, September 17, 2021
City of Moorpark Public Works
Attn: Daniel Kim, City Engineer/Public Works Director
799 Moorpark Avenue
Moorpark, CA 93021
Consulting I Engineering I Data Collection I Software
8380 S Kyrene #101, Tempe, AZ 85284 P: (480) 839-4347 F: (480) 839-4348 imsanalysis.com
EXHIBIT C
274
September 17, 2021
City of Moorpark Public Works
Attn: Daniel Kim, City Engineer/Public Works Director
799 Moorpark Avenue
Moorpark, CA 93021
Ref: 2021 Pavement Management Program
Dear Mr. Kim:
IMS Infrastructure Management Services (IMS), a Limited Liability Corporation, is pleased to submit this
proposal in response to the above referenced project to the City of Moorpark. Formed in 1986, with 35
years of pavement and asset management experience, we have prided ourselves in our industry-leading
data acquisition, software expertise, and productive partnerships with clients. Having provided pavement
management services for more than 50 other projects in southern California in the past 5 years (and
more than 1,000 nationwide), we bring deep regional experience and the industry expertise to meet all
the City’s pavement assessment and pavement management software needs. Note: StreetSaver and
PAVER do not have the capability of providing the RFP-required project-level selections. Nor can they
utilize the cost-of-deferral approach that optimizes the city’s available or targeted annual budget. IMS
has a unique solution that allows for PAVER to be maintained but the analysis is an external spreadsheet
and projects are selected using cost-of-deferral, optimization techniques.
The Project Principal (Kurt Keifer, PE, PhD) and Project Manager (Dave Bratton, PE) are both licensed
Professional Engineers. Both have a combined 35 years of experience leading pavement management
projects for municipalities. Kurt Keifer and Dave Bratton are very well versed with the PAVER software.
The official contact person for any questions regarding the IMS proposal is:
Jim Tourek – Client Services Manager
IMS Infrastructure Management Services, LLC
8380 S Kyrene Rd, Suite 101, Tempe, AZ 85284
Phone: (480) 462-4030 Fax: (480) 839-4348
Email: jtourek@imsanalysis.com Website: imsanalysis.com
Kurt Keifer, PE, PhD, Vice President of Engineering, is authorized to sign the Agreement with the City
should our application be successful. Thank you for the opportunity to assist the City with its pavement
management needs. Based on our review of the project scope, we are highly confident that IMS will be
an ideal partner with the requisite experience, staff, and technology to ensure that the City of Moorpark
achieves its goals. Thank you for your time and consideration.
Regards, IMS Infrastructure Management Services
Jim Tourek
Client Services Manager
Kurt Keifer, PhD, PE
VP Engineering & Project Principal
Infrastructure Management Services
8380 S. Kyrene Rd, Ste #101
Tempe, AZ 85284
(480) 839-4347
imsanalysis.com
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Request for Proposal: 2021 Pavement Management Program
September 17, 2021
Table of Contents
1.0 INTRODUCTION ……………………………………………………………………………………………………...……………………………… I
2.0 STATEMENT OF QUALIFICATIONS .............................................................................................................. 1
2.1 KEY PERSONNEL............................................................................................................................................ 1
3.0 PROPOSED METHODOLOGY TO COMPLETE REQUIRED/OPT. ELEMENTS ................................................... 5
3.1 INITIAL PROJECT MEETING + PROJECT COMMUNICATION THROUGHOUT ...................................................................... 7
3.2 PAVEMENT CONDITION SURVEY ........................................................................................................................... 7
3.3 QUALITY MANAGEMENT PLAN ............................................................................................................................ 9
3.4 IMS APPROACH TO MOORPARK’S PAVEMENT MANAGEMENT SYSTEM ..................................................................... 11
3.5 GIS INTEGRATION AND MAPPING ....................................................................................................................... 12
3.6 10-YEAR EASY STREET ANALYSIS, TRAINING, AND SUPPORT .................................................................................... 13
3.7 10-YEAR PAVEMENT MANAGEMENT PLAN AND REPORT ........................................................................................ 14
4.0 SCHEDULE ............................................................................................................................................... 16
4.1 PAVER & GIS SUPPORT AND TRAINING (OPTIONAL) ............................................................................................. 16
4.2 RIGHT-OF-WAY “ROW” ASSET DATABASE DEVELOPMENT (OPTIONAL) .................................................................... 17
5.0 REFERENCES ............................................................................................................................................ 18
5.1 PROFILE SIMILAR PROJECTS ............................................................................................................................... 18
5.2 PROJECT REFERENCES ...................................................................................................................................... 19
APPENDIX 1: IMS TEAM FULL RESUMES ................................................................................................................. 1
APPENDIX 2: CLIENT PAST PERFORMANCE EVALUATIONS ..................................................................................... 2
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1
2.0 STATEMENT OF QUALIFICATIONS
IMS Infrastructure Management Services, LLC is a pavement management limited liability company with
35 years of direct experience in the industry. From our headquarters in Arizona, 48 IMS staff serve as the
premier automated pavement management firm servicing California and the United States as a whole.
Since 1985, IMS has progressively developed new technologies together with real-world software
applications to become a recognized international leader in the field of pavement and infrastructure
management. Our PAVER software (and optional enhancement tool solution) provides the tools required
to meet the complex challenges within modern urban and rural environments.
The IMS team will work directly with the City's Project Manager to confirm the final scope of services,
deliverable expectations, schedule, and the overall milestones for this project. IMS works with each client
on a one-to-one basis, as we understand each City has unique goals and objectives related to the
implementation of a comprehensive PMP. Our team approach to project management will ensure that
the City of Moorpark not only acquires quality ASTM D6433 condition data, but it also retains a long-
term consultant that can adapt to the City's evolving needs.
IMS project innovations summary:
• Objective laser-based cracking, rutting, roughness, bleeding, pothole and geometric surveys.
• Flexible industry standard data outputs (Excel, Access, shape files, geodatabase, KML/KMZ).
• PAVER expertise matched by no other in the industry
2.1 KEY PERSONNEL
IMS - City of Moorpark
QA MANAGER
Dave Butler, PE
CLIENT SERVICES MANAGER
Jim Tourek
PROJECT PRINCIPAL
Kurt Keifer, PhD, PE
PROJECT MANAGER
Dave Bratton, PE
SUPPORTING ENGINEER
Sadaf Khosravifar, PhD, PE
SENIOR QC/QA TECHNICIAN
Leah Ramirez
DIR. OPERATIONS/GIS MGR.
Daniel Behnke, PMP, AICP, GISP
PROJECT COORDINATOR
Justin Smith/ TJ Coulter
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Request for Proposal: 2021 Pavement Management Program
September 17, 2021
2
23 Years’ Experience
Pavement Management
Software Evaluation
ROW Assets
Software Implementation
Published Articles
Kurt Keifer, PhD, PE
Project Principal
Kurt is a professional engineer who has spent the last 23 years dedicated
to pavement engineering. Additionally, Kurt has contributed to the
development of the PAVER since 1997. He has implemented PAVER for
hundreds of agencies across the United States and around the world.
Having Kurt on-staff with experience managing PAVER projects since 1997,
provides a unique understanding of the City's PAVER application.
• BS in Structural and Geotechnical Engineering, MS in Structural
Engineering, and a PhD in Transportation Engineering.
• 23 years engineering experience.
• Active participant in pavement management sub-committees ASCE,
ASTM, APWA
• PE in Texas, Arizona, North Dakota, Illinois and Maryland.
Recent Pavement & Asset Management Projects
Long Beach, Riverside, Carlsbad, Porterville, Irvine, Pico Rivera, Fontana,
Rancho Mirage, Port of San Diego, Chino, Garden Grove, Arcadia, Santa
Monica, Escondido, Colton, and Visalia
10 Years with IMS
Automated Pavement
Assessment
Pavement Management
Software Evaluation
Dave Bratton, PE
Project Manager
Dave is involved with both data collection and data analysis for pavement
and asset management projects. His primary responsibilities for the City
project will include the initial review of the current database,
recommendations and review of the field data collected by IMS.
• BS in Civil Engineering with 10+ years engineering experience.
• 11 years of municipal and private firm experience focused on asset
management, roadway design, and land development
• PE Illinois and Texas
Recent Pavement & Asset Management Projects
Long Beach, Riverside, Pasadena, Carlsbad, Porterville, Irvine, Pico
Rivera, Fontana, Rancho Mirage, Port of San Diego, Chino, Garden Grove,
Arcadia, Moorpark, Santa Monica, Escondido, Colton, San Luis Obispo,
Visalia, Calabasas, Cerritos, South El Monte, Beverly Hills, and Temecula
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September 17, 2021
3
35 Years’ Experience
Automated Data
Pavement Management
Software Evaluation
ROW Assets
Software Implementation
David Butler, PE
Quality Assurance Manager
David is responsible for ensuring the prepared inventory and processed
pavement condition data meets IMS rigorous QA standards. He works
closely with the Project Engineer to ensure the data meets the deliverable
requirements.
• BS in civil engineering with 35+ years engineering experience.
• Over 25 years specializing in pavement and ROW asset management,
software implementation, analysis and training.
• Developer of three pavement and ROW asset management
applications and data models, complete with GIS integration.
• Data collection, inspection and QA/QC of well over 200,000 miles of
roadways in all regions of the country.
• PE in Illinois, Ohio, Florida, and Texas
Recent Pavement & Asset Management Projects
Long Beach, Riverside, Pasadena, Carlsbad, Porterville, Irvine, Pico
Rivera, Fontana, Rancho Mirage, Port of San Diego, Chino, Garden Grove,
Arcadia, Moorpark, Santa Monica, Escondido, Colton, San Luis Obispo,
Visalia, Calabasas, Cerritos, South El Monte, Beverly Hills, and Temecula
12 Years’ Experience
Automated Data Pavement
Management Software
Evaluation ROW Assets
Sadaf Khosravifar, PhD, PE
Supporting Engineer
Sadaf is involved with both data collection and data analysis for pavement
and asset management projects. Her primary responsibilities as the
Supporting Engineer are data processing and analysis for multiple software
formats.
• BS in Civil and Environmental Engineering
• MS in Geotechnical and Pavement Engineering
• PhD in Geotechnical and Pavement Engineering
Recent Pavement & Asset Management Projects
Long Beach, Riverside, Carlsbad, Porterville, Irvine, Pico Rivera, Fontana,
Rancho Mirage, Port of San Diego, Chino, Garden Grove, Arcadia, Santa
Monica, Escondido, Colton, and Visalia
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City of Moorpark, California
Request for Proposal: 2021 Pavement Management Program
September 17, 2021
4
12 Years’ Experience
Automated Data
Pavement Management
Daniel Behnke, PMP, AICP, GISP
Director of Operations and GIS Manager
Daniel has 12 years of public and private sector experience within GIS
utilizing ESRI's
ArcGIS software and GPS as well as Delorme and Trimble applications. Prior
to becoming the Director of Operations for IMS, Daniel collected and
processed data for approximately 20,000 roadway miles.
• MPA, Public Administration (2009) – University of Central Florida
• BA, Geography (2004) – University of Wisconsin-Madison Graduate
Certificate, Urban & Regional Planning
• Certificate in Geographic Information Systems (2007) – University of
West Florida Certified GIS Professional – Certificate Number: 23000
Recent Pavement & Asset Management Projects
Long Beach, Riverside, Carlsbad, Porterville, Irvine, Pico Rivera, Fontana,
Rancho Mirage, Port of San Diego, Chino, Garden Grove, Arcadia, Santa
Monica, Escondido, Colton, and Visalia
9 Years with IMS
Automated Data
Pavement Management
Software Evaluation
ROW Assets
Software Implementation
Jim Tourek
Client Services Manager
Jim is responsible for overall client relationship and ensures that IMS is
building the highest value with our clients. He develops the project scope,
schedule, team, and ensures the scope is adhered to throughout the
project.
• BS in construction management from the University of Nebraska
• 30+ years of project management experience in the engineering/
construction industries.
• Has led over 250 successful pavement management assignments.
Recent Pavement & Asset Management Projects
Long Beach, Riverside, Pasadena, Carlsbad, Porterville, Irvine, Pico
Rivera, Fontana, Rancho Mirage, Port of San Diego, Chino, Garden Grove,
Arcadia, Moorpark, Santa Monica, Escondido, Colton, San Luis Obispo,
Visalia, Calabasas, Cerritos, South El Monte, Beverly Hills, and Temecula
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City of Moorpark, California
Request for Proposal: 2021 Pavement Management Program
September 17, 2021
5
8 Years’ Experience
Automated Pavement
Assessment
Leah Ramirez
Senior QC/QA Technician
Leah is a certified ASTM D6433 PCI pavement rater. She and Kurt have
worked together since 2010 including the last condition assessment for the
City of Fort Collins in 2018. She has eight years of experience performing
pavement condition surveys for local agencies across the United States.
She also served as a PCI rater on several US Army Corps of Engineers
pavement condition inspection projects.
Recent Pavement & Asset Management Projects
Fort Collins, CO; Manhattan, KS; Schaumburg and Cook County, IL;
Lancaster, TX; Seattle, WA; Alexandria, VA; Prince George's County, MD;
Indianapolis, IN
3.0 PROPOSED METHODOLOGY TO COMPLETE REQUIRED/OPT. ELEMENTS
The IMS Team understands that this project has five primary elements that will be discussed in detail
below:
1. Initial Project Meeting and Data
2. Pavement Condition Survey
3. Quality Control (QC) Plan & Procedure
4. PAVER/ Easy Street Analysis Spreadsheet/
Software, Training, and Support
5. 10-Year Pavement Management Plan
Addressing Requested Scenarios, Report
and Maps
Each of these project elements are entirely
within the expertise of IMS. Out of the nearly 100
projects our team completes each year, all of
them include at least three of these elements,
with many of them including all five elements. As
a specialty pavement management firm this is
exactly the type of work, we have been doing
for 35 years.
The IMS team will work directly with the City's
Project Manager to confirm the final scope of
services, deliverable expectations, schedule, and
the overall milestones for this project. IMS works
with each client on a one-to-one basis, as we
understand each agency has unique goals and
objectives related to the implementation of a
comprehensive pavement management program.
IMS Project Innovations Summary:
IMS EXPERIENCE
Proven southern California’s experience, with over
50 local pavement management projects since 2016
and 35 years of continuous operation as a pavement
assessment and asset management specialty firm,
with 1,000+ municipal clients across the U.S.
Certified ASTM D6433 data collection technology and
a team of independently certified in-vehicle PCI
raters. IMS participates in TRB sub-committee AFD20
on pavement monitoring and valuation.
Largest municipal fleet of industry-leading LCMS-2
line-scan automated pavement collection vehicles
operated by certified pavement raters
supplementing data collection.
Experience with more than 15 different software
platforms, including Easy-Street Analysis,
StreetSaver, PAVER, Cartegraph, Lucity, etc.
More than 1 million right-of-way assets extracted
from imagery, defined and detailed, and loaded into
geodatabases and other software platforms.
Use of cutting edge high-definition, 4K cameras
covering 360-degree view of the ROW at 15’
intervals; custom bannering and linking available.
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• Objective laser-based cracking, rutting, roughness (IRI), bleeding, pothole and geometric surveys.
• Up to four views of high definition (4112 x 3008) digital imagery linked to the City's GIS.
• Flexible industry standard data outputs (Excel, Access, shape files, geodatabase, KML/KMZ).
Task 1: Kick-off Meeting – If the contract is awarded to IMS, our first step will be to schedule a kick-off
meeting with City staff. This meeting will provide both City and IMS staff the ability to finalize and agree
upon the project scope, budget, project documents, project goals, methodology, deliverable format, and
schedule. IMS will use this opportunity to ensure that City staff is familiar with the IMS approach, data
collection, QA/QC routines, and final project deliverables.
Task 2: Existing Public Works Street Network Inventory & GIS Review and Integration – IMS will begin the
project by adopting the City's existing pavement database and GIS to prepare the block-to-block survey
inventory for field data collection. New roads will be added, and the City's pavement inventory will be
reviewed to ensure it meets pavement management requirements. The IMS surveys are tightly coupled
with the City's existing GIS environment resulting in a seamless transition of data that is linked to a unique
identifier in the City's GIS. The pavement inventory will include street name, PAVER pavement branch,
pavement type, length, width, area, test limits, number of lanes, median type, presence of sidewalk, and
street classification.
Task 3: Automated Pavement Distress Index Survey and Calculations – It is important to distinguish the
differences between visual and automated surveys. Automated surveys are the only way to achieve a true
objective condition assessment free from varying distress interpretations that come with visual surveys.
IMS is proposing an automated approach to this survey. The survey van equipped with the LCMS-2
technology is the most sophisticated technology available and will result in an objective ASTM D6433
survey that maintains the continuity of the legacy data collection protocols. The LCM-S2 is a high-speed
laser scanning device with a 1-millimeter horizontal resolution, meaning it deploys the equivalent of a
continuous scan of laser points (approximately 4,000) across a mere 13 feet of pavement. The on-board
processing software then amplifies its capabilities by analyzing pavement elevation (range and intensity)
and automatically identifying cracking, rutting, roughness in the form of IRI, potholes, and bleeding.
The IMS LCMS-2 equipped van uses high-end GPS coordinate data and HD digital cameras positioned so
that all assets/attributes requiring data capture are visible with the front, side, and rear cameras. For the
City of Moorpark, IMS will collect information for sidewalks, curb (ADA) ramps, curb & gutter (see
pages 12-13 for further detail).
Task 4: Quality Management Plan (QMP) – Prior to the PAVER data loading activities, the condition data
will be delivered to City staff into a navigable spreadsheet, complete with graphs and descriptive terms
such as Good/Fair/Poor. The detailed PCI extent and severity distress data is also aggregated into an easy
to understand 0-10 index to assist in City review. The full, in-depth QMP is detailed on pages 6-7.
Task 5: M&R, Budget Analysis & Reports – IMS completes approximately 100 pavement management
projects annually and many of these have governing/ funding agencies with required reporting to remain
in compliance and/ or receive funding. For this assignment, IMS will report results in a format compliant
with METRO’s PMS which must include:
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• Inventory of existing pavements including, as a minimum, arterial and collector routes, reviewed
and updated triennially;
• Inventory of existing Class I bikeways, reviewed and updated triennially;
• Assessment of pavement condition including, as a minimum, arterial and collector routes,
reviewed and updated triennially;
• Identification of all pavement sections needing rehabilitation/replacement; and
• Determination of budget needs for rehabilitation or replacement of deficient sections of
pavement for current and following triennial period(s)
The detailed M&R, budget analysis and reporting are detailed on pages 12-16.
Task 7: PMS Mapping & GIS Update – The role of GIS in pavement management cannot be overstated. It
is a powerful tool that provides the ability to handle vast amounts of data in an efficient manner. Not
only does GIS allow an agency to visually plot textural data, but it also establishes an easy access portal to
the data through an efficient integration with many third-party pavement management applications. This
is covered in further detail on page 9, section 3.5.
Task 8: PAVER (& Enhancement Tool: Easy Street Analysis Spreadsheet “ESA”) – Because our priority is
to ensure that the City can make decisions and utilize pavement and asset data, IMS is committed to
providing the city with the required 10-year project-level list and funding amount to obtain targeted
network PCI scores. Please note: Neither StreetSaver nor PAVER have the capability of providing the
RFP-required project-level selections. Nor can they utilize the cost-of-deferral approach that optimizes
the city’s available or targeted annual budget. Our solution will accomplish all of these needs/
requirements in a spreadsheet – Easy Street Analysis (ESA) is used by dozens of southern California
agencies, and we will provide support and training needed for effective use of the ESA spreadsheet (with
optional PAVER training). Our team will ensure that the software configuration is fully functioning for the
City’s use case and conduct pavement projections within the PAVER software on behalf of the City, based
on City-defined priorities and parameters as outlined in the RFP.
3.1 Initial Project Meeting + Project Communication Throughout
A prerequisite to a successful project will be an initial project meeting with City team members and the
IMS team. This early conversation will be critical to ensuring that we are fully aligned with the City’s overall
vision for this project as well as the specific data needs for the City. Through this process, we will review
the project plan. This includes tasks, approach, methods, communication strategy and expectations,
deliverables, schedule, & any further details on data needs.
The outcome of this process will be a complete and final project plan and schedule approved in
collaboration with the City before any data collection begins. As the Project Manager, Dave Bratton, PE,
will be the City’s primary point of contact for project-related communication for the duration of the
project. Dave will be assisted by the Project Coordinator. The cadence for communication will be
discussed at the IMS-City of Moorpark kick-off meeting and adjusted if needed based on deliverables.
3.2 Pavement Condition Survey
We understand that the City of Moorpark seeks to assess all 122 centerline miles of pavement that the
City maintains. The assessment will include the testing of every centerline mile in one direction for all the
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City’s roadways and an additional pass in the opposite direction on the arterial roads for a survey total of
136 miles. To accomplish this in as comprehensive of a manner as possible, IMS has an industry-leading
approach to pavement data collection that combines best-in-class automated technology with fully
trained and certified pavement raters who are in the vehicle and supplement data collection in-person.
Visual Data Supplementing Automated Data
While other firms may provide visual supplements to their automated data collection, these are typically
done via imagery. In our experience, there are elements of pavement assessment that can only be
identified in the context of an in-person visual assessment. Therefore, we ensure that our pavement
assessment vehicles include an operator who is familiar with ASTM D6433 distress standards and inputs
data in real time via visual survey.
Pavement surface distresses will be collected on a segment-by-segment basis, with each distress being
captured by type, extent, and severity along with pavement length and width. Any distresses that are
not adequately captured by the automated LCMS-2 system will be captured by our trained in-vehicle
distress raters. Additionally, our raters will add manual comments for any necessary data, including
untestable roads, unusual conditions, or other commentary needed for an accurate network assessment.
IMS conducts a modified ASTM D6433 inspection whereby we capture 10 asphalt and 10 concrete
distresses by extent and severity. Surface distresses captured with our collection method include
transverse cracking, alligator (fatigue) cracking, longitudinal and transverse cracking, corner breaks,
rutting, potholes, faulting, roughness, geometrics, and texture. To capture more information on the
pavement, IMS also collects extent and severity data on a single asphalt distress called "distortions", which
represents all bumps, sags, heaves, corrugations, depressions, and swells.
Based on the City’s needs, IMS is prepared to conduct the pavement assessment in one lane in each
direction for all major roads in the City’s network and in one direction on the local roads.
The IMS LCMS-2 will mount up to four HD cameras on the platform, to collect a full range of views for the
City, producing a 360-degree comprehensive view, including dedicated forward and rear views. Prior to
commencing the field surveys, our team will confirm the pavement and/or right-of-way views for
collection. As an example of pavement image quality, the image to the right illustrates the pavement view
from the LCMS-2 RST during a recent assignment.
The camera views will be proofed out at the calibration stage, as it may be desirable to relocate or change
the orientation of a camera. If requested, these images are linked to the City's existing GIS centerline and
provided as a geodatabase with image hyperlinks. The HD imagery is processed and collected in 15-foot
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intervals, then formatted and bannered with relevant header data and City branding.
For this project, IMS will be utilizing AVT Manta G-1236 B/C GigE high-resolution cameras. With these
cameras deployed, City staff can rest assured that the image quality will be state-of-the-art, directly
integrated into the RST’s DMI unit. The AVT Manta cameras is capable of capturing images at 4112 x
3008 (12 megapixel) resolution and up to 125 frames per second, allowing collection of detailed images
at highway speeds if needed. While IMS collects 4K imagery, most agencies do not have access to 4K
monitors and thus we compress the imagery to alleviate any data storage challenges the City may have.
The image adjacent illustrates the proposed camera configuration for this
project:
Camera 1 – Left Front: View offers a forward-facing view that is angled
toward the centerline of the roadway with the right side of the camera view
overlapping with Camera 2 for full coverage.
Camera 2 – Right Front: This angle is used for 180-degree forward view and
for right-of-way asset data extraction. Camera is oriented to capture most
signs and not too much horizon. The left side of the camera view is calibrated
to overlap with Camera 1 for full coverage.
Camera 3 – Right Rear: View is oriented to capture a downward pavement
view used in the IMS QA/QC process and final engineering review.
Camera 4 – Left Rear: View is oriented to collect reverse-facing signs, markings images, sidewalks, and
many other assets on the adjacent side of the roadway.
In addition to images collected via our AVT Manta cameras, IMS will also collect JPEG pavement surface
images produced by our downward-facing LCMS-2 system. These images span a 13-foot width that
includes the entirety of the lane, from left stripe to right stripe. These images produce a 100% coverage
in the direction of travel.
3.3 Quality Management Plan
Each step in the IMS data collection process has been designed to require the data to pass a certain
standard of validation before moving on to the next stage. If the data does not pass, it is returned to the
source for correction. LCMS-2 is a Class I profile device that allows for the auto-quantification and
classification of most ASTM D6433 distresses. The system is not subject to vehicle wander like other
automated technologies, and it compensates for variation in driver ability through the automated
Camera Placement
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detection of pavement edge, curb/gutter, and centerline striping.
On a daily basis IMS staff will:
• Calibrate equipment and complete daily reports.
• All sensors are continually monitored to ensure they are receiving data in specification.
• The LCMS-2 Crew Chief and operator also manually monitors the HD digital image, GPS, distress
recorder and rut data.
• Production is tracked and records of coverage are taken. Each street is noted on the inventory and
map, as well as through GPS and assignment of the LCMS-2 van number.
• A precision verification plan and corrective action plan is followed as necessary.
• All data is backed up and sent for processing.
• At the end of the survey:
• Field crew meets with the client again to review the maps and overall project.
• Data production and coverage is reviewed to ensure all streets have been captured.
• Calibration and adjustments if a 30% difference are noted.
After data collection:
• The data is scrubbed and processed for anomaly reduction.
• The data is verified by the Project Manager, Dave Butler, PE.
• The detailed section level data is aggregated into the approved segmentation for client review.
• The final deliverable format is populated and undergoes a QA process performed by the Project
Principal.
Quality Control Routines
IMS has developed a QA/QC management program that is suited for our LCMS-2 technology and internal
data management procedures. The IMS crew will also complete our daily QC routines for the LCMS-2 van.
Calibrations & Demo: All digital camera, GPS, DMI units, LCMS-2 laser arrays and switch-input keys are
calibrated prior to data collection, and then daily during the project.
Daily Survey Control: Each day, selected roadway sections will be re-tested to confirm repeatability of the
data. Camera and video quality assurance checks are performed.
Validations: Range limits and data validation routines are integrated in the on-board processors and post
processing routines. Validation checking routines monitor “out of range” data, extraneous data, and
missing data.
Inventory & GIS Review: All data is plotted and compared to the City of Moorpark’s GIS. This will identify
new roads, missed roads, duplicates and non-City roads.
Length Reviews: All section lengths are compared against published values to identify survey under/over
runs.
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Test of Reasonableness: Process and compare LCMS-2 data and digital image data at specified reporting
interval. Compare individual distress and overall condition ratings. Identify non-compatible data locations
and reprocess accordingly.
Ensuring Useful Pavement Data Delivery and Formatting
The IMS team understands that the data we collect is only valuable to the City if it is delivered in a format
and structure that the City can easily use. IMS is committed to collecting and delivering pavement, IRI,
and rutting data in the following way:
• Segment-by-segment basis according to City specifications. Based on the City segmentation are
on a block-to-block basis.
• Data will be Excel-compatible.
• Data will be delivered in a format that can be used in GIS tools like ESRI ArcInfo. This can take
the form of shape files, geodatabases, or another format preferred by the City.
All inspection data will be referenced to a unique street segment ID as defined by the City. In addition,
data will be referenced to the latest Southern California Plane Coordinate System as directed by city staff.
Data will include street name, segment length, date of observation, surface type, roadway classification,
pavement condition index score, cracking/distress description, age of surface (where known), and other
information as discussed with the City. The database will be tied to the City’s existing Street ID numbers.
3.4 IMS Approach to Moorpark’s Pavement Management System
Immediately following the completion of the field surveys, IMS will begin processing the ASTM D6433
pavement distress severity and extent scores to develop a data import file that can be loaded into PAVER.
With the inspection data loaded into PAVER, a Pavement Condition Index (PCI) for each roadway segment
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or management section can be calculated. The purpose of this section is to explain the functionality and
constraints of the PAVER analysis.
Family Models
The PAVER software relies on the concept of “families” for most of its modeling. A “family” is simply a set
of pavements that share a group of characteristics, such as surface type, functional class, traffic patterns,
location within the City, unit rates, construction techniques, or any other factor that would cause a
pavement to deteriorate similarly. As a part of the optional analysis, IMS could review the City's family
models to ensure they are adequate for pavement management purposes.
Key Set Points and Pavement Performance Curves
The PAVER program requires user inputs to complete its condition forecasting and prioritization. A series
of operating parameters can be developed in order to create an efficient program that is tailored to the
City’s needs:
Pavement performance curves that are used to predict
future pavement condition. PAVER allows for historical data to
be used to build deterioration models that reflect actual
pavement condition over time. This gives an agency the
ability to group streets into families that share similar
characteristics that play a part in deterioration. Examples
include functional class, pavement type, AADT, soil
properties, heavy vehicle traffic, test pavement and
construction method. As a substitute, IMS can develop curves based on data from decades of surface
surveys which the City can use until sufficient data is available to build custom curves.
Having a threshold for Critical PCI. PAVER allows the user to pick a point where rehabilitation is most
necessary. Generally, this point coincides with either a greater cost of rehabilitation or an increase in the
PCI deterioration slope.
Priority ranking analysis in PAVER uses prioritization for rehabilitation candidate selection based on a
segments Use and Rank. In the program “Use” defines the role the pavement plays (Roadway, Parking Lot,
Driveway), while “Rank” defines its functional class. Since this project only focuses on roadways (except
for the optional bikeway assessment) the prioritization will be entirely based on Rank. Commonly higher
traffic the functional classes receive a higher priority. This ensures that streets that service the most
residents undergo rehabilitation first to provide as much benefit per person as possible. For most agencies,
this places Arterial and Collector segments at a higher priority than Local streets.
3.5 GIS Integration and Mapping
The role of GIS in pavement management cannot be overstated. It is a powerful tool that provides the
ability to handle vast amounts of data in an efficient manner. Not only does GIS allow an agency to visually
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plot textural data, but it also establishes an easy access portal to the data through an efficient integration
with many third-party pavement management applications.
IMS kicks off every project by completing a review of the client’s GIS environment to assess suitability for
network referencing, survey map preparation, software integration, and pavement management
purposes. Our team will consume the City’s existing GIS centerline files and pavement management
inventory. While IMS will process all data on a block- to-
block and/or intersection-to-intersection basis, the
final data can be rolled up to match the existing
segment limits or new projects can be developed.
The data collected by IMS is linked to the existing GIS
environment and is supplied as a personal
geodatabase, spatial database engine, Auto CAD
files, or a series of shape files. IMS collects XY
coordinates for all data elements using GPS
technology coupled with inertial navigation and
integrates with most third-party GIS applications,
including ESRI.
At a minimum, the GIS supplied by the City should have an ownership attribute, Segment ID’s, functional
classifications, contiguous line work, and be in a digital format such as shape files and/or personal/file
geodatabases. As a supplemental task, IMS will provide “GIS Clean-Up” and “Functional Class Review”
activities for the City. This service includes additional GIS development above and beyond standard
network referencing activities.
For this assignment, GIS will be used in four key areas of work:
1. GIS will be used to verify the streets to be surveyed and to create the routing maps for use during the
field surveys.
2. The survey productivity will be tracked through the plotting of the GPS data collected during
the field surveys. This plotting will allow IMS to review all streets that have been covered,
identify anomalies in the referencing, and spot missed streets.
3. GIS will be used in processing the distress and inventory data. By plotting the data, we can
QA the data and identify data exceptions in addition to proofing out the GIS.
4. Personal geodatabases, spatial database engines, shape and/or KML files, can be created for
the visual presentation of condition data and analysis results.
3.6 10-Year Easy Street Analysis, Training, and Support
Over the past 35 years, IMS has worked with almost every available pavement management software. We
recognize the wide array of options available for agencies who want to utilize their pavement data in a
digital environment. For the City of Moorpark, we are proposing to maintain continuity by delivering the
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pavement distress data and pavement management budget planning data via a simple, Excel-based tool
called Easy Street Analysis (ESA). This easy to use yet powerful tool provides much of what any agency
needs to put their data “to work” and make the tough decisions needed for an effective pavement
management plan.
ESA uses Pavement Condition Index (PCI) ratings that are informed by distress extent and severity on a
segment-by-segment basis. This 100-point index is deducted by the presence of distresses based on their
type, extent, and severity.
The Easy Street Analysis (ESA) spreadsheet will be programmed to develop a multi-year maintenance and
rehabilitation plan using “cost of deferral” as a rehabilitation candidate selection constraint in our effort
to continue with the valuable cost-benefit techniques for the City's pavement management plan. This will
allow Moorpark staff to provide and demonstrate the most effective use of available funds. In addition,
the ESA spreadsheet will have referenced deterioration curves for each functional classification,
pavement type, and even pavement strength rating.
The power of having the data in such an open architecture fashion allows the City to utilize third party
software in the future if desired. The spreadsheet will also contain a full suite of localized maintenance
and rehabilitation techniques, unit rates, and associated PCI resets. The parameters of the analysis
(Priority Weighting Factors) can also be modified and reprioritized on the fly, as well as being able to
prioritize the top ten streets needing reconstruction or major rehabilitation. This will allow the City's data
to evolve with the priorities of elected officials and department staff. Programmed priority weighting
factors include functional classification, pavement type, and pavement strength while actual candidate
selection is based on the incremental cost of deferral.
For future reference, the ESA data integrates with GIS and is also easily exportable into PAVER,
Streetlogix, RoadManager, Lucity, Cartegraph, BeeHive, Cityworks or other software solutions.
Software Support and Training
Because our priority is to ensure that the City can make decisions and utilize pavement and asset data,
IMS is committed to providing the support, and training needed for effective use of the Easy Street
Analysis spreadsheet/software. IMS will again assist in implementation, provide training to members of
the City’s staff (online, for as many members as desired), and act as an ongoing partner for the City. Our
team will ensure that the software configuration is fully functioning for the City’s use case and conduct
pavement projections within the software on behalf of the City, based on City-defined priorities and
parameters as outlined in the RFP.
Many of our clients utilize our team for regular updates to their pavement management plans within
their existing software. We pride ourselves on our ongoing commitment as partners that can make
whichever software solution the City selects will truly “work for the City.” IMS can assist with ESA training
in the “how to” for: editing/updating the database with new data, additions of new street segments,
budget needs & scenarios analysis, publishing PMP data to GIS/Google Earth, generate multi-layer GIS
maps, etc.
3.7 10-Year Pavement Management Plan and Report
Immediately following the completion of the field surveys, IMS will begin processing the pavement
distress severity and extent scores to develop an ASTM D6433 Pavement Condition Index (PCI) for each
roadway segment. The condition results will then be analyzed by a team of IMS engineers who will
configure the multi-year pavement management plans.
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The project team assigned to the Moorpark project is well-versed in adopting Southern California’s best
practices for pavement management programs. Our multi-year pavement rehabilitation programs are
built around industry standard prioritization techniques and financial optimization in the form of “Cost of
Deferral”. IMS incorporates many of the key facets of pavement management that assists Southern
California agencies in producing cost effective maintenance programs, including relevant construction
costs. By incorporating key components of a cost benefit analysis into the operating parameters, we can
develop an analysis that is optimized to meet the needs of the City.
Field Inspection Data and Pavement Condition Index (PCI)
The IMS approach allows our clients to store information regarding its pavements, including surface types,
number of lanes, patching estimates, cross slopes, and sidewalk & curb types with replacement estimates.
Pavement condition data including surface distress, roughness, and deflection results can be stored and
analyzed. IMS can develop customized condition elements, distress types (load & non-load), Indices (SDI,
RI, & SI), weightings, and overall PCI calculations. In addition to the yearly programs, the net impact each
budget scenario has on the expected condition of the road network over time can be determined. This
budget impact can be illustrated both in terms of the yearly increase or decrease in the average network
PCI score, PCI distribution, or % Backlog of roads that were not selected by the budgets. IMS converts the
difficult to understand ASTM D6433 data to a 0-10 distress rating scale with distress weighted factors
(DWF), where DWF = {Area under D6433 deduct curves/3000}.
Modeling and Performance Curves
Using ESA or the City’s preferred software, IMS will forecast various budget scenarios to help the City’s
team determine your ideal maintenance and rehabilitation schedule. The Excel spreadsheet will help you
decide what rehab activities should be performed, when and where to perform them, and an ideal budget
for your system to maintain it at a specific level of service.
ESA uses pavement deterioration models that are
customized to reflect the climatic conditions and structural
characteristics of the Moorpark street network. Performance
curves are developed based on factors such as functional
class, pavement type and sub-grade strength.
Rehabilitation Analysis
An unlimited number of pavement maintenance and
rehabilitation strategies can be defined within ESA. An
analysis is then run, incorporating the performance curves,
set points, filter criteria and rehab alternatives to identify the
overall need in terms of rehab strategies and costs for the City’s street network, for today as well as year
on year for the next 10 years. Concepts such as “equity removal” and backlog of reconstruction (PCI below
40) will highlight the health of the network and costs associated with under-funding the network M&R
program.
The IMS approach allows you to input any number of “what if” budget scenarios and produce prioritized
yearly rehab programs based on those funding levels over a 10-year analysis period.
What is included in an IMS analysis & report?
The following list highlights the key components in the analysis and hard copy report. All scope items in
the RFP are core functions in the typical IMS analysis.
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• Road ownership and inventory/attribute report
• Present condition ranking – detailed and summary condition data including Good/Fair/Poor, Load
Associated Distresses (LAD), Non-LAD, Structural condition (if deflection testing is added) and Project
reviews of each road in the network, as well as the network.
• 5 City Requested Scenarios:
1. Maintain PCI (Steady state rehabilitation life cycle analysis) – this identifies the
minimum amount of rehabilitation that must be completed to maintain the existing level
of service over 10-years.
2. PCI & funding levels – what funding will be necessary to maintain a PCI of 70.
3. PCI change with current funding
4. PCI change with an additional $1M per year.
5. PCI change by resurfacing the lowest 5 PCI streets per year
• “Fix all” budget analysis – this identifies the upper limit of spending by rehabilitating all roads
assuming unlimited funding.
• “Do nothing” analysis – this identifies the effects of not performing roadway rehabilitation projects.
• Analysis of estimated remaining pavement service life of all studied roadway sections.
• Plus or minus 50% and other additional runs – additional budget runs are completed at rates of +50%
and -50% of the suggested steady state analysis.
• Integration of capital projects and Master Plans – ongoing and proposed projects that affect
roadway rehabilitation planning will be incorporated into the analysis.
• Ten-year rehabilitation and prioritized paving plans – based on need, available budget and level of
service constraints; a minimum of seven budget runs will be completed.
• GIS-based Maps – the IMS GIS team will produce various maps for the report including 10-year plans
(year and rehab type), class, need year, budget scenarios, PCI, etc.
Full IMS Written Report – Once the condition data is reviewed and accepted by City staff, IMS will prepare
a written report to include project scope, milestones, condition data, when and how the data was
collected and an overview of our QC/QA process to verify survey accuracy for the City.
4.0 SCHEDULE
IMS planned timeline, milestones for deliverables
and completion date:
4.1 PAVER & GIS Support and Training (Optional)
Because our priority is to ensure that the City can make decisions and utilize pavement and asset data,
IMS is committed to providing the support, and training needed for effective use of the PAVER and related
software and GIS deliverables. IMS will again assist in implementation, provide training to members of
the City’s staff (online, for as many members as desired), and act as an ongoing partner for the City. Our
team will ensure that the software configuration is fully functioning for the City’s use case and conduct
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pavement projections within the PAVER software on behalf of the City, based on City-defined priorities
and parameters as outlined in the RFP.
Many of our clients utilize our team for regular updates to their pavement management plans within
their existing software. We pride ourselves on our ongoing commitment as partners that can make
whichever software solution the City selects will truly “work for the City.” IMS can assist with ESA training
in the “how to” for: editing/updating the database with new data, additions of new street segments,
budget needs & scenarios analysis, publishing PMP data to GIS/Google Earth, generate multi-layer GIS
maps, etc. IMS will provide GIS services to optimize the planned IMS deliverables. Our firm sees these as
value added services for to the City of Moorpark by proposing to train in the usage of Streets layer for GIS.
4.2 Right-of-Way “ROW” Asset Database Development (Optional)
Right-of-way (ROW) asset inventories are an important part of many of our projects. Since the City is
interested in adding Right-of-Way assets, IMS will partner with a 20-year partner of IMS, EMS, to increase
the pace of asset extraction. For the City of Moorpark, we have a plan to meet/ exceed your needs.
The IMS LCMS-2 equipped van uses high-end GPS coordinate data and HD digital cameras positioned so
that all assets/attributes requiring data capture are visible with the front, side, and rear cameras. For the
City of Moorpark, IMS can collect information for sidewalks, ramps, curb & gutter and could collect
data for traffic signs and supports, striping, markings, traffic signals, ditches, and virtually any other
asset that can be identified in the imagery. ROW asset inventories are supplemented with air photos and
GIS to ensure strong positional accuracy. The IMS technology is an open architecture system that allows
virtually any type of asset to be defined for collection of location, attribute, and condition data. Once an
asset is observed, the operator toggles to the individual record input screen and proceeds to input the
appropriate attribute and associated information. Wherever possible, “pick lists” are employed to
streamline the data entry function and provide uniform, high quality data. IMS confirms the feature
attributes to be collected with the client prior to data collection.
The images and GPS data
are merged on a frame-by-
frame basis. The images
are then post-processed
using a specialty piece of
GIS and image viewing
software. Using collected
HD imagery, the existing
centerline GIS, aerial
photography; IMS
spatially plots each right-
of-way asset in its real-
world location.
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Prior to commencing the Right-of-Way asset inventories, a document called the Master Asset List (MAL) will
be developed. The MAL defines what assets or inventory items are to be logged and what attributes will
be extracted. The MAL also defines the methodology for condition rating each asset. The image below
depicts an IMS asset inventory of sidewalks, ADA ramps, pavement striping and markings, and traffic signs.
The end deliverable was a File Geodatabase containing each asset and its corresponding attributes.
5.0 REFERENCES
We are pleased to share with you a variety of examples of similar projects we have completed for
municipalities in Southern California and around the country. As you will see, projects of similar scope and
size to the proposed project for the City of Moorpark are the focus of IMS as a firm. We are the leading
municipal pavement management firm in the United States and can confidently fulfill all relevant scope
requirements.
While IMS has a large national footprint, we also have a local mindset resulting from recent projects in
Southern California:
5.1 Profile Similar Projects
CITY OF ESCONDIDO, CA In 2018, IMS completed a full network pavement condition assessment
for the City of Escondido. IMS utilized our RST to survey approximately 391 survey miles of the paved
network. IMS collected all data according to ASTM D6433 protocols. The City desired the latest PAVER
application to be supplied, installed, and configured with the results of our survey. In addition, IMS
performed a full PAVER training for City staff. All PAVER data was planned to be linked to the City’s Cityworks
database later removed from the IMS scope of work. In addition to the pavement network, IMS developed
a sign & support inventory for the City and a full written report.
CITY OF RIVERSIDE, CA In 2016, the City awarded a StreetSaver-centric project to IMS through a
competitive RFP process. We began working with the City of Riverside for a pavement management
program update. The RST performed the surface condition surveys on 1,061 test miles of roadway. IMS
also mobilized a Dynaflect device to collect deflection information on 288 test miles of major roadways. The
project included converting data from StreetSaver to Lucity, detailed rehabilitation analysis, GIS Integration,
Anaheim Calabasas Carlsbad IMS SoCal Client Map
Del Mar
Fontana
Escondido
Garden Grove
Farmersville
Hemet
Imperial Imperial Beach Irvine
Jurupa Valley Laguna Beach La Mesa
Lake Forest Lancaster Long Beach
Monterey Oceanside Pasadena
Port of San Diego Riverside Santee
Solana Beach Temecula Thousand Oaks
Visalia West Hollywood Yucaipa
294
City of Moorpark, California
Request for Proposal: 2021 Pavement Management Program
September 17, 2021
19
HD images, Lucity software, reporting, and training. In 2019, Riverside also expanded their program to
include assets. IMS developed the City of Riverside curb and gutter, sign and support, sidewalks and ADA
compliance inventories. In 2020, Riverside issued a 5-year RFP (partial network to be surveyed annually)
and IMS was again successful; this project is ongoing and will conclude in 2025.
CITY OF VISALIA, CA The City of Visalia awarded their pavement management program update
to IMS in 2013 and again in 2019. The project consisted of pavement condition surveys for over 703 test
miles that included HD digital images and deflection testing of 360 miles of arterial roadways. The IMS
engineers the developed individual 5-year pavement analysis studies and reported on the results. IMS
loaded all data into the City's Lucity database. The results and final report were recently delivered to the
city. Additionally, IMS performed a sign inventory and night-time retro-reflectivity survey of the City's sign
and support assets.
CITY OF COLTON, CA In 2017, IMS partnered with the City of Colton for a citywide pavement
condition survey complete with detailed analysis and rehabilitation plan development. The 150 test miles
of pavement condition data included surface distress and roughness collected with the Laser RST. The
data was then input into IMS Easy Street Analysis, where prioritization, optimization, and budget
scenarios were run for the City. All projects included GIS integration, centerline mile reporting and digital
images. The successful project was completed with ESA training and delivery of the final report . A FY22
or FY23 is in the planning stages for IMS.
5.2 Project References
IMS is fully qualified to complete this project for the City of Moorpark. As a pavement management and
asset management specialty firm, we are uniquely qualified to provide the City of Moorpark with industry-
leading assistance as a data collector, asset extractor, and consultative partner.
We are pleased to submit client references for this proposal that represent past and current clients in
southern California and across the country. These references, explored in more detail, include Cerritos,
Irvine, Temecula, and Santee as past projects.
CONTACT:
City of Cerritos
Dario Simoes
Assistant City Engineer
(562) 916-1219
dsimoes@cerritos.us
Project Value: $47,075.00
CITY OF CERRITOS
In 2017, and previously in 2012 & ‘07, IMS tested approximately 173
miles of roadway within the City of Cerritos using the Laser-RST
equipped van with HD digital cameras, touch screen event boards, and
inertial navigation. IMS also imported PCI and rehab activities since the
last (2012) survey into the city’s PAVER software. The city had IMS run
the analysis using the PAVER enhancement tool, Easy Street Analysis
spreadsheet and then load the results (including full projects vs. a
shotgun-look when mapped) analysis output. The city operates PAVER
for ongoing needs. A FY22 project is in the works.
295
City of Moorpark, California
Request for Proposal: 2021 Pavement Management Program
September 17, 2021
20
CONTACT:
City of Irvine
Allison Tran, P.E.
Associate Engineer
(949) 724-7547
atran@cityofirvine.org
Project Value: $239,997.00
w/ Amendments (including
adding 1-year of support
services)
CITY OF IRVINE
In 2020, IMS partnered with the City of Irvine for a citywide pavement
condition survey complete with detailed analysis and rehabilitation plan
development. The 651 test miles of pavement condition data included
surface distress and roughness collected with the LCMS-2 equipped
van; deflection testing was conducted on the city’s major roads. The
data was then input into PAVER for OCTA reporting requirements and
into IMS Easy Street Analysis, where prioritization, optimization, and
budget scenarios were run for the City. The successful project was
completed with ESA training and delivery of the final report. A FY22
supplemental agreement was requested for further budgets scenarios
and support as needed.
CONTACT:
City of Temecula
Damion Patrick
Assistant Director of ITSS
(951) 694-6420
damian.patrick@temeculaca.gov
(2019 software conversion to Lucity &
2020 right-of-way asset from 2017
imagery: Sidewalks)
2017 Project Value: $179,975.00
CITY OF TEMECULA
Originally award in 2017 through competitive bid, the project consisted
of a surface condition assessment of approximately 400 survey miles
that also included deflection testing on the major roads. While awarded
as a PAVER project, IMS performed a cost benefit analysis through the
IMS Easy Street Analysis (ESA) spreadsheet. In 2020, the City contacted
IMS to utilize the HD imagery collected in 2017 to perform a sidewalk
assessment. IMS engineers also logged presence of City sidewalks, as
well as a good, fair, poor condition distinction and implemented the
Lucity pavement and assets modules from 2019-2020 and
incorporating ROW assets collected in 2017 into the new software, as
well.
CONTACT:
City of Santee
Toby Espinola, P.E.
Senior Civil Engineer
(619) 258-4100
tobyespinola@CityofSantee.gov
2017 Project Value: $59,195.00
2021 Project Value: $61,995.00
CITY OF SANTEE
Originally award in 2017 through competitive bid, IMS updated the
pavement management program for the City of Santee in 2017-18. The
project consisted of pavement condition surveys for 136 test miles that
included resurveying selected roadways, digital images and two pass
testing on the arterial roadways. In addition, we loaded the data into
the IMS Easy Street Analysis application. The IMS engineers then
developed pavement analysis studies and reported on the results for
the city’s 40+ zones. The results and final report were then delivered
to the City along with analysis maps by zone.
Earlier this month (September 2021), IMS was again awarded the city’s
pavement management program; now with 50 zones incorporated into
a 10-year PMP again utilizing the Easy Street Analysis with a 100-day
completion timeline.
296
City of Moorpark, California
Request for Proposal: Pavement Condition Report 2022
CIP No. 2022-03, August 19, 2021
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal Appendix-A1
APPENDIX 1: IMS TEAM FULL RESUMES
297
Dave Bratton, PE
Project Manager/ Engineer
Background
As a Project Engineer for IMS, Dave is involved with both data collection and data analysis for
pavement and asset management related projects. His primary responsibilities are data
processing and analysis for multiple software formats such as PAVER, StreetSaver and
Cartegraph. He has extensive experience with mapping and drawing tools, such as AutoCAD
and ESRI ArcGIS.
Throughout the field surveys, Dave works closely with the field crew and verifies that th e data
received from the field is both reliable and complete by consistently reviewing the data as it is
being collected in the field. This ensures that the data is collected in a timely manner and that
the data is both a complete and accurate representation of the road network. Dave ensures that all data maintains integrity b y
extensively documenting and tracking all steps throughout the data processing task.
Although his primary responsibilities are in-office data processing and analysis, Dave has also had experience with the collection
of automated pavement surface condition and right of way asset data collection in the field.
Assigned Role for the City of Moorpark: Project Manager/ Enginee r
Dave will be responsible for the engineer review of all of the pavement condition data from the LCMS -2 laser data. He will compare
the imagery from the field with the automated pavement distress extent and severity data prior to delivery to the City. Dave will
also provide recommendations for optimized pavement section lengths and project development based on the condition of the
network.
Education & Registrations
BS, Civil Engineering (2008) – Bradley University
Professional Engineer (PE)
IL #062072138
Selected Project Experience
PAVER Certified Trainer (2020)
AutoCAD; Cartegraph; ESRI
Dave has been involved with over 50 pavement and right-of-way asset projects on an annual basis over each of his 10 years at
IMS. His role has ranged from data analyst, QA Manager, field technician, and project management. Dave has led implementation
project, updates and worked with various software modules for pavement and ROW asset management reports.
Lake County, IL; Village of Arlington Heights, IL; City of Columbus, OH - Dave provided daily monitoring of deflection field
data, data processing/analysis and quality control of data formatted for the IMS PavePRO software. These projects included
anywhere from 250 miles to 2,500 miles for pavement management reporting.
Greenville County, SC - Project Manager for the update of the County’s pavement management program covering nearly 1,800
miles. The scope of services included automated data collection for PCI development, sidewalk and traffic sign inventories &
condition assessments, delivery of linked imagery and implementation of a data viewer, and the development of a pavement
analysis and report. The data was loaded to PAVER and utilized the Facility ID’s from Cityworks for maintaining GIS referencing.
Volusia County, FL - Dave was the project manager for this project that included a survey of over 1,000 miles. The County utilizes
the Lucity asset management software and the PCI data was incorporated into various reports submitted for Capital Planning an d
Forecasting.
City of Atlanta, GA - Dave has performed the project set up including preparation of GIS referenced maps and inventory for a
pavement management update in 2016 and 2019 for the City of Atlanta. Responsibilities included daily monitoring of field data
(for pavement management and sidewalk/ramp compliance), data processing/analysis and quality control of data formatted for
software load, and digital image extraction.
298
Kurt Keifer, PhD, PE
VP of Engineering & Principal Engineer/Project Manager
Background
Kurt is the Vice President of Engineering for IMS and leads a team of pavement engineers and
technicians focused on pavement testing and evaluation projects for clients across the United
States and around the world. Kurt has worked in the pavement industry for more than 20 years
developing and deploying automated pavement imaging and pavement surface profiling
hardware and software technical solutions. As shown in the following table, he has led pavement
management system implementations and condition surveys for states, counties, municipal
agencies, airports, and the Department of Defense (DoD). Prior to becoming a consulting
engineer, Kurt was employed by the US Army Corps of Engineers, Construction Engineering
Research Laboratory, for ten years where he served as Associate Program Manager of the PAVER™ pavement management
research and development (R&D) team, which was responsible for updating the ASTM D6433 Pavement Condition Index (PCI)
standard and developing the automated PCI method.
Kurt has served as a pavement management instructor for the University of Illinois at Urbana -Champaign Department of Continuing
Education, Colorado State University, and the Department of Defense. He has taught more than 50 pavement management
courses. In addition, he has published several papers on pavement management and has served as a member on several
pavement management technical committees.
Assigned Role for the City of L aw n d a l e : Project Principal/Project Manager
Kurt will oversee the entire IMS team, including the assignment of all staffing and resources for the required tasks. Kurt ca n also
perform the audit of the City’s existing PAVER database, and work with the Project Manager and Director of Operations in
completing the QA/QC program for the PCI data.
Education & Registrations
PhD, Civil Engineering, Transportation Engineering (2006) – University of Illinois Urbana-Champaign
MS, Civil Engineering, Structural Engineering (1999) – University of Illinois Urbana-Champaign
BS, Civil Engineering, Structural and Geotechnical Engineering (1997) – University of Illinois Urbana-Champaign
Professional Engineer (PE)
TX #55332
IL #0402059117
Selected Project Experience
Kurt has served as a Principal Engineer, Sr. Project Manager and Project Lead on over 100 pavement and asset management
projects over the previous 5 years. The table below includes projects that were similar in scope to the Fayetteville project, including:
a large number of survey miles; various software reporting programs (PAVER, Cityworks, StreetSaver, Lucity, Cartegraph); the
delivery of right-of-way asset inventories and assessments; ADA compliance surveys for sidewalk and pedestrian ramps; M&R
and CIP reporting.
Agency Year Agency Year
Osceola County, FL 2020 Springfield, MO 2019
City of Taylor, TX 2020 Greenville County, SC 2020
Kern County, CA 2019 City of Manhattan, KS 2018
City of Taylor, TX 2019 Henrico County, VA 2017
I-95 Express Lanes, VA 2019 Pasco County, FL 2019
City of Fort Collins, CO 2019 City of Seattle, WA 2017
City of Borger, TX 2019 City of Dublin, OH 2017
City of Lancaster, TX 2019 Raleigh Durham Airport, NC 2017
TxDOT US-67 Pavement Evaluation 2019 SH130CC Pvt. Survey 2017
Chicago Metro. Agency for Planning 2018 City of Minneapolis, MN 2016
Village of Schaumburg, IL 2015-18 US Army Corps of Engineers – DoD PAVER/PCI
Implementations (40+) 1997 to Pres.
299
Sadaf Khosravifar, PhD, PE
Senior Project Engineer
Background
Sadaf is a professional engineer and researcher with over a decade of industrial and
academic experience in pavement engineering. Her background includes pavement
evaluation, performance, design and paveme nt/asset management. She is proficient with
various types of nondestructive pavement evaluation technologies including automated
pavement condition survey system fitted with 3D laser crack measurement system (LCMS)
and inertial profiler, Falling/Heavy/Ligh t Weight Deflectometer, Traffic Speed Deflectometer
(iPAVE and RAPTOR), Ground Penetrating Radar (GPR), and locked wheel and fixed slip
Friction Test devices. Her background also includes pavement material characterization,
pavement reclamation and recycling; pavement mix design; performance-based construction quality assurance; and GIS. Sadaf
is proficient with various specifications for pavement condition assessment including HPMS, LTPP, ASTM D6433 and D5340 and
various pavement management system programs and has provided several pavement condition evaluation and pavement
management system implementation projects for thousands of miles of roadways in the US and Globally.
Assigned Role for the City of Moorpark: Senior Project Engineer
Sadaf will be responsible for the supporting the Project Manager with the final approval of the PCI data and assist with the prep
of the data for load to the selected software application. She is experienced with many third party software applications lik e
PAVER, and will also perform QA of any optional ROW asset inventory schema matches the City’s requirements.
Education & Registrations
PhD, Geotechnical and Pavement Engineering (2015) – University of Maryland
MS, Geotechnical and Pavement Engineering (2012) – University of Maryland
BS, Civil and Environmental Engineering (2008) – Sharif University of Technology
Professional Engineer (PE)
MD #55332 PAVER Certificate of Training, 2016
VA #0402059117 Member, Transportation Research Board, AKP40: Standing Committee on Pavement
TX #130116 Structural Testing and Evaluation Autodesk Registered Developer
Member, Transportation Research Board, AKG40
Selected Project Experience
Howard County, Maryland
Role: Project Manager, Technical Lead and QC manager. Dates: 2019-2020. Description: PAVER implementation and semi-
automated PCI surveys on 1400 lane miles of streets.
City of Alexandria, Virginia
Role: Project Manager, Technical Lead and QC manager. Dates: 2016-2020. Description: PAVER update, semi-automated PCI
surveys on 500 lane miles of City streets, alleys, parking lots and trails, PAVER training, analysis, CIP planning and reporting.
City of Richmond, Virginia
Role: Project Manager and Technical Lead. Dates: 2018. Description: The project included performing semi -automated
pavement condition evaluation on City’s entire network of 2240 lane miles and performing pavement management analysis and
CIP work planning. Project Management: Sadaf successfully maintained project’s tight schedule and budget, provided
continuous communication with the stake holders, and led the technical efforts. Quality Managem ent: Sadaf prepared a
comprehensive quality management plan including quality control checks in all phases of the project.
City of Alpharetta, Georgia
Role: Project Manager, Technical Lead and QC manager. Dates: 2019 -2020. Description: PAVER update, semi-automated PCI
surveys on 500 lane miles of City streets and alleys, structural evaluation and rehabilitation design of selected roads, and manual
survey and asset management implementation for City’s 250 miles of sidewalk and handicap ramp management, PAVER
training, analysis, CIP work planning and reporting.
300
David Butler, PE
Quality Assurance/Control Manager
Background
As a pavement management specialist David has designed several Pavement Management
computer programs that are in use by many agencies across North America. Over the past 30
years, he has implemented over 100 installations of programs and systems and has provided
comprehensive reports for over 500 other projects for municipal agencies. Th e training of
agency personnel in pavement management theory and the application of information derived
from programs and systems has been one of David’s primary responsibilities.
Based on his background in pavement management, David has been responsible for the quality
control of field data collected using the Laser Road Surface Tester (LCMS-2) for pavement
surface distress and the Dynaflect for pavement structure. He has been resp onsible for the quality of data on well over a million
pavement sections in North America. Through practical experience, David has gained a working knowledge of pavement distress
and its effect on pavement deterioration. He also has extensive knowledge of deflection theory and how it relates to pavement life
expectancy.
Assigned Role for the City of Moorpark: QA/ QC Manager
David will work with the Project Manager and the engineering team to review of all of the pavement condition data from the LCMS-
2 laser data. He will compare the imagery from the field with the automated pavement distress extent and severity data prior to
delivery to the City. David will also provide recommendations for optimized pavement section lengths and project development
based on the condition of the network.
Education & Registrations
BS, Civil Engineering (1981) – Brigham Young University
Professional Engineer (PE)
FL# 42830
NC# 036007
CO# 26616
TX# 68845
OH# 53684
Selected Project Experience
IL# 062045226
Member, APWA and TRB
Subcommittee Chairman, American Society for Testing
and Materials Committee E.17; Recording Secretary
David’s pavement management project experience includes implementation projects of a varied scope and scale for numerous
cities, counties, and state DOT work. The following projects are a sample of similar projects that he managed.
Pasco County, Florida
Project manager for the implementation of the of an overall pavement and asset management system, data collection and analysis
on over 1,800 miles. This project also included a full suite of 12 right -of-way asset inventories and included a GIS deliverable th at
maintained Cityworks Facility ID’s.
Utah, New York State, Vermont and Oklahoma DOT’s
Technical and Quality Assurance Manager for the automated pavement distress data collection on state highways totaling 20,000
miles included GIS integration and imagery deliverables.
City of Tuscaloosa & City of Mobile, Alabama
Engineering Manager for the implementation of a pavement management system, video logging and GIS integration. These
projects ranged from 700 to 1,400 miles for data management and PCI reporting.
301
Daniel Behnke, PMP, AICP, GISP
Director of Operations
Background
Daniel has 13 years of experience in the public and private sector related to Geographic
Information Systems (GIS) and pavement and asset management. In his role of Director of
Operations at IMS, Daniel is responsible for maintaining the field crew assignments, van
deployment schedules, and configuration of the data collection protocols for each project. Prior to
his role at IMS, Daniel collected and process data for approximatel y 20,000 roadway miles
including pavement distress, rutting, roadway geometry and right -of-way assets as well as
validating and verifying roadway distresses. Daniel is proficient in all types of data processing,
workstation hardware and software for automa ted data collection with the LCMS2 technology
deployed by IMS.
Assigned Role for the City of Moorpark: GIS Manager & Field Support
Daniel will be responsible for scheduling and staffing the data collection assets for the field surveys. His GIS experience w ith
pavement and right-of-way asset inventories will also be crucial for maintaining unique asset ID’s within the selected software
application and delivering a 1-to-1 link between GIS and the application.
Education & Registrations
MPA, Public Administration (2009) – University of Central Florida
BA, Geography (2004) – University of Wisconsin-Madison
Graduate Certificate, Urban & Regional Planning
Certificate in Geographic Information Systems (2007) – University of West Florida
Certified GIS Professional – Certificate Number: 23000
American institute of Certified Planners – Certificate Number: 027959
Certified Project Management Professional – Certificate Number: 1975390
Selected Project Experience
City of Houston, Texas
Role: Project Manager. Description: Pavement data collection for 12,500 miles; implementation of VUEpoint videologger;
inventory of ROW assets, including sidewalks, curb & gutter, ramps, and drainage features; Data was loaded to the StreetSaver
software module for reporting of the IRI, PCI and development of the final reports.
New York State DOT
Role: Project Manager. Description: NYSDOT requested the collection, processing and delivery of sign inventory data and digit al
imagery of the State highway network in NYSDOT Region 8. The collection included georeferenced images taken with a data
collection vehicle and a performance of a nighttime visual retroreflectivity assessment of all inventoried signs. The final
deliverable included a personal geodatabase and integration into 3rd party asset management software.
City of Austin, Texas
Role: Project Manager. Description: Daniel managed a 4 -year contract with the City of Austin that involved pavement data
collection for 50% of the roadway network on a yearly basis. The scope included automated crack distress and ride quality
measurements (IRI). The data was delivered in the Long Term Pavement Performance (LTPP) Distress Rating format for
distress, extent and severity definitions.
Delaware State DOT
Role: Assistant Project Manager. Description: Delaware DOT’s road and highway network of 11,800 miles was surveyed with
automated technology to update the maintenance management program. Daniel assisted with the delivery of a videolog, the
delivery of PCI data, and personal geodatabases for 50,000+ trees, 29,000+ light poles, 24,000+ non -compliant mailboxes,
17,000+ headwalls, 11,260 fences, 2,162 signal poles, and 1,299 bridge railings with geo-referenced images.
302
Jim Tourek,
Manager of Client Services
Background
As the West region Manager of Client Services, Jim is responsible for maintaining client relationships
for specific projects in the United States. In each assignment, he serves as the primary point of contact
and is well versed in the project scope, schedule, budget, and most of all, client expectations. His
responsibilities include responding to municipal solicitations and facilitating initial scope negotiations.
Jim is active in all phases of project management and follows each project through to completion. He
ensures that all deliverables are met and the projects end with a satisfied client. In addition to client
management, he is highly involved with the Director of Client Services in firm marketing activities and
overall business development strategy for the firm. Jim is also active at industry APWA, software, GIS
and municipal conferences as a speaker related to project and industry topics.
With a career focused in business development and marketing, he understands the necessity of maintaining healthy client
relationships. Jim has spent the last 8 years dedicated to the field of professional eng ineering services, specializing in asset
management and automated data collection technologies. He has experience managing clients with complex software solutions,
including conversions of PAVER, Easy Street Analysis (ESA), StreetSaver, Cityworks, Lucity, Cartegraph, and more.
Assigned Role for the City of Moorpark: Client Services Manager
Jim will assist with the development of the scope for the selected tasks assigned to the IMS team, including documentation, pricing,
and allocating resources. He will also walk the client through the technology and service capabilities, deliverable formats, and the
value of the selected services and ensuring the client is comfortable with and able to use the data.
Education & Registrations
BS - Construction Management, University of Nebraska, Lincoln, NE
Master Graduate, Rapport Leadership International
Selected Project Experience
Pavement and Asset Management Experience: Jim has been at the helm of over 300 pavement and right-of-way asset projects
ranging from small cities to large government municipalities. Project experience has included participation in planning,
management, & implementation of asset management systems for municipal clients in Idaho, California, Arizona, Washington,
Oregon, Montana, Wyoming, New Mexico, Nebraska, Texas, and British Colombia.
City of Lake Forest, CA: The City selected IMS in 2020 to perform a pavement condition assessment of their paved network.
IMS utilized the LCMS-2 RST to perform a pavement evaluation on 167 test miles. The City is part of the Orange County
Transportation Commission (OCTA) which has specific reporting requirements and a seven-year analysis. IMS will supply data
that meets the OCTA reporting requirements for the City's StreetSaver application in 2021 as scheduled.
City of Laguna Beach, CA: In 2010 and a new award via four year On -Call services/planned for 2022, IMS completed a full
pavement management implementation pr oject for the City of Laguna Beach. IMS completed pavement condition surveys on the
City’s entire network, covering about 75 survey miles. The City preferred the objectivity of a 100% linear survey. IMS collected the
data via ASTM D6433 protocols. IMS performed a StreetSaver conversion to the City's PAVER database. This project was
developed to adhere to the OCTA reporting requirements . In addition, to the pavement condition IMS performed a right -of-way
asset inventory for future consideration of City staff.
City of Irvine, CA: The City awarded the project to IMS in 2020. The project consisted of a surface condition assessment of
approximately 651 survey miles that also included deflection testing on the major roads and a bike trail survey with our Sidewalk
Surface Tester. IMS performed a cost benefit analysis through the IMS ESA spreadsheet. The City is part of the Orange County
Transportation Authority. IMS performed the project and is developing the written report aro und the OCTA reporting
requirements as well as a five-year CIP report.
303
City of Moorpark, California
Request for Proposal: Pavement Condition Report 2022
CIP No. 2022-03, August 19, 2021
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal Appendix-A2
APPENDIX 2: CLIENT PAST PERFORMANCE EVALUATIONS
304
Terry Rodrigue
Interim Director
City of Pico Rivera
PUBLIC WORKS DEPARTMENT
6615 Passons Boulevard · Pico Rivera, California 90660
(562) 801-4421
Web: www.pico-rivera.org · e-mail: lgaray@pico-rivera.org
City Council
Raul Elias
Mayor
Dr. Monica Sanchez
Mayor Pro Tem
Gustavo V. Camacho
Councilmember
Andrew C. Lara
Councilmember
Erik Lutz
Councilmember
September 9, 2021
Attention: Perspective Clients of IMS Infrastructure Management Services
Subject: Recommendation of Pavement Management Services
To Whom It May Concern:
The City of Pico Rivera is pleased to recommend the services of IMS Infrastructure
Management Services to all potential clients.
IMS Infrastructure Management Services was selected through a competitive bid
process to update the City’s Pavement Management System and implement the
StreetSaver software for the City. IMS utilized one of their Laser Crack Measurement
System-2 vans to perform an automated condition survey over the full roadway network.
The project included delivery of HD digital images, GIS integration, and a summarized
network analysis and maps.
The IMS team provided the support and service that you would expect from a
professional engineering firm. The data collection process and availability of the key
project staff were important factors in the completion of this successful project.
I can offer my full support and recommendation of IMS Infrastructure Management
Services for related pavement management projects.
Sincerely,
Kenner Guerrero
Associate Engineer
305
City of Visalia Public Works Department
315 E. Acequia Ave., Visalia, CA 93291 Engineering Division
Page | 1
September 8, 2021
IMS
Attn: Jim Tourek
8380 S Kyrene Road, Suite 101
Tempe, AZ 85284
Reference: IMS Reference Letter
City of Visalia Pavement Management Program
& Asset Management Development Project
To whom it may concern:
In 2018 the City of Visalia hired IMS to perform a street pavement condition survey of the entire street
network and develop a pavement management program specifically tailored to the City’s needs. The
contract also included completing a visual inventory and asset database development of the City’s
roadside signs. From 2018 to 2019 City staff worked closely with IMS to complete these tasks. IMS
staff had a thorough knowledge of the pavement survey and management process. They smoothly guided
City staff through the difficult process of creating a pavement management program. The City now has a
fully functioning pavement management program to direct maintenance activities and use funding in the
most efficient manner possible.
IMS was able to adapt and work with the City’s existing database and proactively brought important
issues to the attention of City staff. They required minor oversight and direction to complete their tasks
and with their extensive knowledge in pavement management program, were able to accurately answer
questions related to the project. The IMS staff were true professionals and it was a pleasure working with
them to develop the City’s pavement management program.
Sincerely,
Chantha Chap, PE
Civil Engineer
City of Visalia
306
IMS Infrastructure Management Services Exhibit A IMS Scope of Work 2021-22_Moorpark page 1
EXHIBIT ‘A’:
Scope & Fees
IMS Infrastructure Management Services
8380 S Kyrene Rd. Ste. 101. Tempe, AZ 85284
Phone: (480) 839-4347 Fax: (480) 839-4348
www.imsanalysis.com
To:Daniel Kim, Public Works Director Date:October 21, 2021
From:Jim Tourek, Client Services Manager Project:Moorpark, CA
Subject:Pavement Management Services Project No:TBD
Thank you for taking the time to review the pavement data collection services offered by IMS Infrastructure
Management Services. IMS excels in pavement and asset management solutions and can provide a full
suite of data collection services. The City of Moorpark currently maintains approximately 80 centerline (CL)
miles of roadway. To ensure adequate coverage across the network, the Laser Crack Measurement System
2 (LCMS-2) equipped vehicle will survey the arterial and collector roadways in each direction while testing
the residential roadways in a single direction, resulting in an estimated 110 survey miles.
For the analysis, IMS will conduct this utilizing the Easy-Street Analysis spreadsheet then load the condition
data into the PAVER software (supplied by IMS with the first year of technical support and updates through
Colorado State University that administers the software).
Planned Project Base Scope Fees:
Task Activity Quant Units Unit Rate Total
Project Initiation
1 Project Initiation & Set-Up 1 LS $3,000.00 $3,000.00
2 Network Referencing & GIS Linkage 110 T-Mi $20.00 $2,200.00
3 Network Inventory Checks & Survey Map Development 110 T-Mi $15.00 $1,650.00
Field Surveys
4 LCMS-2 Mobilization/Calibration 1 LS $3,000.00 $3,000.00
5 LCMS-2 Field Data Collection (2-pass Arterials & Collectors: est. 30 mi.; 1-pass Locals)110 T-Mi $125.00 $13,750.00
Data Management
6 Pavement Data QA/QC, Processing & Format (Spreadsheet & GIS Maps)110 T-Mi $52.00 $5,720.00
7 PAVER Pavement Condition Data Load & Configuration 1 LS $3,500.00 $3,500.00
ESA1 Pavement "Easy Street" 10-Year Project-Level Analysis , Budget Development & Report 1 LS 6,000.00 $6,000.00
PAVER Enhancement: External Cost-of-Deferral Analysis: (Similar to Cities of Irvine & Cerritos)
a. "ESA - Easy Street Analysis" Pavement Management Spreadsheet Software Included in Base Activities
b. "Live" Spreadsheet - License & Ongoing Maintenance Fee Included in Base Activities
c. Online ESA Spreadsheet Training via Zoom Conference Included in Base Activities
d. "Live" Spreadsheet - License & Ongoing Maintenance Fee Included in Base Activities
8 PAVER v7.0.2 (2 seats) Supply for City Staff Install 1 LS $1,200.00 $1,200.00
9 Remote PAVER Training 1 DA $2,500.00 $2,500.00
10 City Council Presentation - Remote via Zoom 1 LS $2,750.00 $2,750.00
11 10-Year IMS Full Written Final Report 1 LS $2,500.00 $2,500.00
a. Additional Budget Run (Identify Projects and Cost to Increase Network by Specified # of PCI Points)Included in Base Activities
12 Project Management 1 LS $3,664.00 $3,664.00
PAVER/ GIS Optional Requested Services
13 PAVER Entry of Maintenance & Rehabilitation History/Configuration Available Upon Request
14 PAVER Onsite Training 1 DA $4,500.00 $4,500.00
15 GIS Remote Training Sessions from IMS GIS Manager/ Expert (3 Separate 2-Hour Sessions)6 HR $150.00 $900.00
Optional/ Value-Added Service Items and Activities Available Upon Request
Moorpark, CA: FY22 Base Scope of Services
Project Total:$51,434.00
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Moorpark, California
Pavement Management Services
IMS Infrastructure Management Services Exhibit A IMS Scope of Work 2021-22_Moorpark page 2
DETAILED PROJECT SCOPE:
Task Description Activities Deliverables
Base Service Items and Activities –Project Initiation
1. Project Initiation x Conduct kick-off meting confirming scope, extent, and
content of surveys, set milestones and deliverables.
x Confirm key contacts, roles and responsibilities and project
documentation.
x Identify location of key data elements such as traffic data,
GIS, existing roadway inventories, historical data, and
pavement management data.
x Identify deficient data and the means to obtain it.
x Provide data QA plan to the City.
x Confirm phases of the work and invoicing methodology.
Technical memo detailing
scope of work, budget and
deliverables.
2. Network
Referencing,
Update & GIS
Linkage
x Include street number & block order in referencing.
x Obtain roadway attributes from GIS for functional class,
traffic, width, length, pavement type, curb type, etc.
x Confirm length & width via aerial photography.
x Create survey maps for use by the LCMS-2 and monitor
production.
Survey maps and inventory
for use on the project.
Inventory spreadsheet
containing all assigned GIS
ID’s
3.Network Inventory
Checks & Survey
Map Development
x Using the City’s new GIS centerline topology, develop a
network roadway inventory suitable for use in the
Cartegraph Pavement Management system.
x Link each segment to its parent GIS section.
x Obtain roadway attributes from GIS for functional class,
traffic, width, length, pavement type, curb type, etc.
x Develop exceptions report for lengths that don’t match GIS.
x Complete a review of the aerial photography of the City to
confirm segment street names widths, lengths, and average
slab dimensions.
Programmed survey maps
and inventory for use on the
project.
Base Service Items and Activities –Field Surveys
4.LCMS-2 Mobilization/
Calibration
x Mobilize surface distress, roughness, and rutting testing
equipment to project.
x Crew to review the survey maps with the City.
x Demonstrate the equipment to the City.
x Calibrate equipment.
Equipment calibration
results
5.LCMS-2 Field Data
Collection (Pavement
Condition)
x Collect ASTM D-6433 distresses and attributes at 100-foot
intervals on a delivered in block-to-block segmentation
basis. IMS will survey approximately 80 centerline miles,
2-pass testing of Major roads and 1-pass of local roadways
for a survey total of an estimated 110 test miles.
x Expansion of distresses to include longitudinal, transverse,
alligator, and block cracking, raveling, bleeding,
patches/potholes, rutting, roughness, and distortions.
x Laser based LCMS-2 will incorporate the use of lasers and
rate gyroscopes, digital images, touch screen event board,
and GPS acquisition.
x Dual wheel path testing collecting International Roughness
Index (IRI) data at no additional charge.
Complete two passes of
major roadways; single-
pass on local network.
Approximately 110 test
miles.
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Moorpark, California
Pavement Management Services
IMS Infrastructure Management Services Exhibit A IMS Scope of Work 2021-22_Moorpark page 2
Task Description Activities Deliverables
Base Service Items and Activities –Data Management
6.Pavement Condition
Data QA/QC,
Processing &
Formatting
x For each data stream (surface distress, roughness, GPS,
deflection), aggregate and process the data at 100-foot
intervals.
x Develop individual index scores for surface distress and
roughness as appropriate.
x Develop structural index for each roadway segment.
x Develop a pavement condition score for each section.
x Process the same data to the segment level.
x Develop exceptions report: lengths not matching GIS.
x Complete QA of data.
Excel spreadsheet of the
100 foot, sectional data, and
index values containing all
assigned GIS ID’s.
Shapefiles of the condition
data at the 100 foot and
segment levels.
7.PAVER Pavement
Condition Data Load
& Configuration
x Once the PAVER software has been procured by IMS and
city staff load the software, IMS will load the new pavement
condition data.
x The software configuration will be included in the IMS
scope of services.
IMS will configuration and
load the new pavement
condition data.
ESA1.Client Review spread-
sheet, Pavement
"Easy Street" 10-Year
Project-Level
Analysis, Budget
Development
x The spreadsheet has the ability to prioritize and optimize
the multi-year plan.
x It will be programmed to develop a multi-year
maintenance and rehabilitation plan using “cost of
deferral”.
x It will also have referenced deterioration curves for each
functional classification, pavement type, and even
pavement strength rating.
x The parameters of the analysis (Priority Weighting
Factors) can also be modified and reprioritized on the fly.
x Shapefiles & KML file of the processed data.
x Cost Benefit Analysis & Spreadsheet Training
“Easy Street” Analysis
spreadsheet with “Hot”
cells (highlighted in yellow)
that City can use to
generate differing budget
scenarios. Shapefiles &
KML file of the processed
data along with Cost
Benefit Analysis &
Spreadsheet Training.
8.Supply PAVER
software & Load
Pavement Data to
PAVER (No Training)
x Provide PAVER software PAVER v7.0.2 (2 seats)
x The 1st year of PAVER maintenance is included;
subsequent years will be paid directly by the City.
PAVER software will be
supplied for city easy-to-
install with new pavement
data and PCI.
9.Remote PAVER
Training
x 1-day (or two 3-hour sessions) of remote PAVER
software training will be provided by IMS staff.
x Additional days can be added depending upon the City’s
skill set and familiarity with the software.
nsite training by a PAVE
x
Onsite training by a PAVER
Expert from IMS
10.City Council
Presentation Remote
via Zoom
x Present report to City in a working meeting format.
x Create a PowerPoint presentation to showcase the
results of the condition survey.
x IMS to present in front of City Council, virtually.
Create PowerPoint slides
for City Review; collaborate
on approach & IMS Report
for a virtual Zoom meeting.
11.Additional Budget Run
& 10-Year IMS Full
Written Final Report
Following the field surveys and data processing, complete the
following analysis:
x An additional Budget driven analysis.
x Assemble the report for review and comment prior to
finalizing.
Delivery of draft analysis
and report as outlined.
Final report and shape files
–both hard copies (3) and
in native, electronic format.
12.Project Management x Provide client with periodic e-mail updates and reports.
x Meetings to be completed virtually and by conference
calls.
x Complete project administration and invoicing.
Status reports and
invoices.
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Moorpark, California
Pavement Management Services
IMS Infrastructure Management Services Exhibit A IMS Scope of Work 2021-22_Moorpark page 3
Thank you for considering IMS as a viable solution to your pavement management needs and we will strive
to remain an asset and extension of the City of Moorpark’s staff and team. If any questions arise, please
do not hesitate to contact me at (480) 462-4030 or jtourek@imsanalysis.com.
Regards,
IMS Infrastructure Management Services, LLC
Jim Tourek
West Region Client Services
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