HomeMy WebLinkAboutAGENDA REPORT 2021 1201 CCSA REG ITEM 10DCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of December 1, 2021
ACTION APPROVED STAFF
RECOMMENDATION (ROLL CALL
VOTE: UNANIMOUS)
BY K. Spangler.
D. Consider a Professional Services Agreement with Hartzog & Crabill, Inc. for an
Engineering and Traffic Survey for Speed Limits. Staff Recommendation: 1) Authorize
award of Professional Services Agreement to Hartzog & Crabill, Inc. for an amount not-
to-exceed $19,890.00, plus a 10 percent contingency in the amount of $1,989.00, for a
total not-to-exceed amount of $21,879.00; and 2) Authorize the City Manager to the
sign the Agreement, subject to final language approval by the City Manager. (ROLL
CALL VOTE REQUIRED) (Staff: Dan Kim, City Engineer/Public Works Director)
Item: 10.D.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Daniel Kim, City Engineer/Public Works Director
DATE: 12/01/2021 Regular Meeting
SUBJECT: Consider a Professional Services Agreement with Hartzog & Crabill,
Inc. for an Engineering and Traffic Survey for Speed Limits
BACKGROUND
California Vehicle Code (CVC) Section 22357 allows the local authority to determine
and declare a prima facie speed limit that would facilitate the orderly movement of
vehicular traffic and is reasonable and safe. An Engineering and Traffic Survey will
serve as the basis for the establishment and enforcement of prima facie speed limits for
specific street segments or sections of a highway. CVC Section 40802 requires that an
Engineering and Traffic Survey be prepared for segments where enforcement of speed
limits involve the use of radar, laser, or other electronic device used to measure speed.
Engineering and Traffic Surveys are conducted once, every five (5) years, by the local
governing municipality, and can be extended to every seven (7) or ten (10) years if a
registered engineer evaluates the section of the highway and determines that no
significant changes in roadway or traffic conditions have occurred, as stated in Section
40802(c) of the CVC.
The current Engineering and Traffic Survey for Speed Limits was prepared in
September 2013 and City Council Resolution No. 2013-3249, adopting the September
2013 Engineering and Traffic Survey and approving speed limits and posting of speed
limit signs on certain street segments identified in said survey, was adopted on
December 18, 2013. Pursuant to CVC Section 40802, the City Engineer made the
determination on September 28, 2020, that no significant changes in roadway or traffic
conditions have occurred, including but not limited to, changes in adjoining property or
land use, roadway width, or traffic volume, and extended the Engineering and Traffic
Survey to September 2023.
Item: 10.D.
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Honorable City Council
12/01/2021 Regular Meeting
Page 2
DISCUSSION
The current Engineering and Traffic Survey was conducted in September 2013 and will
expire in September 2023. Staff received a proposal from the City’s Traffic Engineering
consultant, Hartzog & Crabill, Inc., to prepare and provide a new, citywide Engineering
and Traffic Survey. The Engineering and Traffic Survey will recommend and establish
posted speed limits for 51 roadway segments throughout the City and will include field
and roadway characteristics review, data collection and analysis of prevailing speed
conditions, traffic counts, and collision history. The Engineering and Traffic Survey
Final Report will be certified by a Registered Traffic Engineer in the State of California
and will be in compliance with the latest California Manual on Uniform Traffic Control
Devices. The findings and recommendations of the Final Report will serve as the basis
for City Council to consider a Resolution approving speed limits.
Hartzog & Crabill, Inc. has prepared Engineering and Traffic Surveys for the following
public agencies:
• Hawthorne (2021) • Indio (2019) • Villa Park (2018)
• Stanton (2018) • Laguna Niguel
(2017)
• Laguna Woods
(2017)
• Hermosa Beach
(2016)
• Bellflower (2016) • Vernon (2014)
• Pomona (2014) • Laguna Hills
(2014)
Attached for the City Council’s consideration is a Professional Services Agreement with
Hartzog & Crabill, Inc. to prepare and provide the Engineering and Traffic Survey.
Exhibit C of the Agreement contains the traffic engineering scope of work, firm’s
qualifications, and proposed methodology. The fee proposal amount is $19,890.00.
FISCAL IMPACT
The Professional Services Agreement for the Engineering and Traffic Survey will be
funded from Account No. 2415-311-00000-51000, Street Maintenance Contractual
Services. The Fiscal Year 2021-22 Budget has an original budget amount of
$50,000.00 and there is currently $49,763.40 remaining budget amount.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
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Honorable City Council
12/01/2021 Regular Meeting
Page 3
STAFF RECOMMENDATION ROLL CALL VOTE REQUIRED
1. Authorize award of Professional Services Agreement to Hartzog & Crabill, Inc. for
an amount not-to-exceed $19,890.00, plus a 10 percent contingency in the
amount of $1,989.00, for a total not-to-exceed amount of $21,879.00; and
2. Authorize the City Manager to the sign the Agreement, subject to final language
approval by the City Manager.
Attachment: Professional Services Agreement
134
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND
HARTZOG & CRABILL, INC. FOR
TRAFFIC ENGINEERING SERVICES TO PROVIDE AN ENGINEERING AND
TRAFFIC SURVEY FOR SPEED LIMITS
THIS AGREEMENT, made and effective as of this _____ day of
________________________, 2021, between the City of Moorpark, a municipal corporation
(“City”) and Hartzog & Crabill, Inc. (“Consultant”). In consideration of the mutual
covenants and conditions set forth herein, the parties agree as follows:
WHEREAS, City has the need for traffic engineering services to provide an
Engineering and Traffic Survey for Speed Limits; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City a Proposal dated October 14,
2021, which is attached hereto as Exhibit C.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from the date of execution to December 31,
2023, unless this Agreement is terminated or suspended pursuant to this Agreement.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide traffic engineering services, as set forth in Exhibit C. In
the event there is a conflict between the provisions of Exhibit C and this Agreement, the
language contained in this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibit C.
Consultant shall complete the tasks according to the schedule of performance which is
also set forth in Exhibit C.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit C. Compensation shall not exceed the rates or contract value of
Nineteen Thousand Eight Hundred Ninety dollars ($19,890.00) as stated in Exhibit C,
plus a 10-percent (10%) contingency in the amount of One Thousand Nine Hundred
Eighty-Nine dollars ($1,989.00), for a total contract value of Twenty One Thousand
Eight Hundred Seventy-Nine dollars ($21,879.00) without a written Amendment to the
Agreement executed by both parties. Payment by City to Consultant shall be in
accordance with the provisions of this Agreement.
ATTACHMENT
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3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder
in meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Consultant shall be Gerald J. Stock, P.E., T.E., and no other individual may be
substituted without the prior written approval of the City Manager.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the City Manager or the
City Manager’s designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided by Consultant on an
IRS W-9 form before payments may be made by City to Consultant.
The City agrees to pay Consultant monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit C, based upon
actual time spent on the above tasks. This amount shall not exceed Nineteen Thousand
Eight Hundred Ninety dollars ($19,890.00) for the total term of the Agreement unless
additional payment is approved as provided in this Agreement.
Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement, which are in addition to those set forth herein,
unless such additional services and compensation are authorized, in advance, in a
written amendment to this Agreement executed by both parties. The City Manager, if
authorized by City Council, may approve additional work not to exceed ten percent
(10%) of the amount of the Agreement.
Consultant shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon
thereafter as practical, for services provided in the previous month. Payment shall be
made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any
expense or reimbursable cost appearing on any invoice shall be accompanied by a
receipt or other documentation subject to approval of the City Manager or the City
Manager’s designee. If the City disputes any of Consultant’s fees or expenses, City
shall give written notice to Consultant within thirty (30) days of receipt of any disputed
fees set forth on the invoice.
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6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend, or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement, such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City.
Upon termination or suspension of the Agreement pursuant to this Section, the
Consultant will submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms
of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate or
suspend this Agreement immediately by written notice to the Consultant. If such failure
by the Consultant to make progress in the performance of work hereunder arises out of
causes beyond the Consultant’s control, and without fault or negligence of the
Consultant, it shall not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have thirty (30) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
8. LIQUIDATED DAMAGES
There are no liquidated damages under this Agreement.
9. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
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performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books
and records; shall permit City to make transcripts therefrom as necessary; and shall
allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any
such audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer
files, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole property of
the City and may be used, reused, or otherwise disposed of by the City without the
permission of the Consultant. With respect to computer files, Consultant shall make
available to the City, at the Consultant’s office and upon reasonable written request by
the City, the necessary computer software and hardware for purposes of accessing,
compiling, transferring, and printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Indemnity for professional liability: When the law establishes a professional
standard of care for Consultant’s Services, to the fullest extent permitted by law,
Consultant shall indemnify, protect, defend and hold harmless City and any and all of its
officials, employees, and agents (“Indemnified Parties”) from and against any and all
losses, liabilities, damages, costs and expenses, including legal counsels’ fees and
costs to the extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Consultant, its officers, agents, employees or subconsultants (or
any agency or individual that Consultant shall bear the legal liability thereof) in the
performance of professional services under this Agreement.
Indemnity for other than professional liability: Other than in the performance of
professional services and to the full extent permitted by law, Consultant shall indemnify,
protect, defend and hold harmless City, and any and all of its officials, employees, and
agents from and against any liability (including liability for claims, suits, actions,
arbitration proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened, including legal
counsels’ fees and costs, court costs, interest, defense costs, and expert witness fees),
where the same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, the performance of this Agreement by Consultant or by any individual
or agency for which Consultant is legally liable, including but not limited to officers,
agents, employees or subcontractors of Consultant.
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Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth here in this Section from each and every subcontractor, or
any other person or entity involved by, for, with, or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity
obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set forth
here is binding on the successors, assigns, or heirs of Consultant and shall survive the
termination of this Agreement or this Section.
City does not and shall not waive any rights that it may have against Consultant
by reason of this Section, because of the acceptance by City, or the deposit with City, of
any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs, and expenses described in this Section.
11. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and
incorporated herein by this reference as though set forth in full.
12. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant’s exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of Consultant’s officers, employees, or agents, except as
set forth in this Agreement. Consultant shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers or
employees, or agents of the City except as set forth in this Agreement. Consultant shall
not incur or have the power to incur any debt, obligation, or liability against City, or bind
City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
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13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Americans with Disabilities Act and Occupational Safety and Health Administration laws
and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of
Work Requirement for Professional Services Agreements Compliance with California
Government Code Section 7550, when applicable. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the Consultant
to comply with this Section.
Should the Scope of Services include work that is considered a public work to
which prevailing wages apply, the public work project is subject to compliance
monitoring and enforcement by the California Department of Industrial Relations (DIR).
Consultant agrees to comply with and be bound by all applicable terms, rules and
regulations described in (a) Division 2, Part 7, Chapter 1 (commencing with Section
1720) of the California Labor Code, including without limitation Labor Code Section
1771 and (b) the rules and regulations established by the DIR implementing such
statutes, as though set forth in full herein, including any applicable amendments made
thereto during the term of this Agreement. For every subcontractor who will perform
work on this project, Consultant shall be responsible for subcontractor’s compliance with
(a) and (b), and Consultant shall take all necessary actions to ensure subcontractor’s
compliance. Labor Code Section 1725.5 requires all contractors and subcontractors to
annually register with the DIR before bidding or performing on any public work contract.
14. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status; or any other basis protected by
applicable federal, state, or local law, except as provided in Section 12940 of the
Government Code. Consultant shall have responsibility for compliance with this Section.
15. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the
award, terms, or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of
the City will receive compensation, directly or indirectly from Consultant, or any officer,
employee, or agent of Consultant, in connection with the award of this Agreement or
any work to be conducted as a result of this Agreement. Violation of this Section shall
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be a material breach of this Agreement entitling the City to any and all remedies at law
or in equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the
Services during his/her tenure or for one year thereafter, shall have any interest, direct
or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be
performed in connection with the Services performed under this Agreement.
17. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer or principal of their firm
have any interests, nor shall they acquire any interest, directly or indirectly, which will
conflict in any manner or degree with the performance of their services hereunder.
Consultant further covenants that in the performance of this Agreement, they shall
employ no person having such interest as an officer, employee, agent, or subconsultant.
Consultant further covenants that Consultant has not contracted with nor is performing
any services directly or indirectly, with the developer(s) and/or property owner(s) and/or
firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or
processing an entitlement application for property in the City or its Area of Interest, now
or within the past one (1) year, and further covenants and agrees that Consultant and/or
its subconsultants shall provide no service or enter into any contract with any
developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public
agency(ies) owning property and/or processing an entitlement application for property in
the City or its Area of Interest, while under contract with the City and for a one (1) year
time period following termination of this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service
or by deposit in the United States mail, certified or registered, return receipt requested,
with postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
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To: Gerald J. Stock, P.E., T.E., Executive Vice President
Hartzog & Crabill, Inc.
17852 E. 17th Street, Suite 101
Tustin, CA 92780
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
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19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant's legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties, or
obligations hereunder. It is understood and acknowledged by the parties that Consultant
is uniquely qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County,
California, and any action filed in any court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions, or covenants referred to herein
shall be filed in the applicable court in Ventura County, California. The City and
Consultant understand and agree that the laws of the state of California shall govern the
rights, obligations, duties, and liabilities of the parties to this Agreement and also govern
the interpretation of this Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled
to recover its costs and expenses, including attorneys’ fees, from the losing party, and
any judgment or decree rendered in such a proceeding shall include an award thereof.
24. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire
understanding between the parties relating to the obligations of the parties described in
this Agreement. All prior or contemporaneous agreements, understandings,
representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party’s own independent
investigation of any and all facts such party deems material.
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25. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of
this Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
26. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
27. PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if
any, and this Agreement shall take precedence over those contained in the Consultant’s
Proposal.
28. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
29. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such
waiver constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding unless executed in writing by the party making the waiver.
30. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK HARTZOG & CRABILL, INC.
__________________________________ __________________________________
Troy Brown, City Manager Gerald J. Stock, P.E., T.E.
Executive Vice President
Attest:
__________________________________
Ky Spangler, City Clerk
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Exhibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use
existing coverage to comply with these requirements. If that existing coverage does not
meet requirements set forth here, Consultant agrees to amend, supplement, or endorse
the existing coverage to do so. Consultant acknowledges that the insurance coverage
and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to the City in excess of the limits and
coverage required in this Agreement and which is applicable to a given loss, will be
available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for
claims or suits by one insured against another. Limits are subject to review but in no
event less than $1,000,000 per occurrence for all covered losses and no less than
$2,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Consultant or Consultant’s employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability for
each such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant and “Covered Professional Services” as designated in the
policy must specifically include work performed under this Agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay
on behalf of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of this
Agreement.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
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coverages. Coverage shall be provided on a “pay on behalf” basis, with defense costs
payable in addition to policy limits. Policy shall contain a provision obligating insurer at
the time insured’s liability is determined, not requiring actual payment by the insured
first. There shall be no cross liability exclusion precluding coverage for claims or suits by
one insured against another. Coverage shall be applicable to the City for injury to
employees of Consultant, subconsultants, or others involved in the Work. The scope of
coverage provided is subject to approval by the City following receipt of proof of
insurance as required herein. Limits are subject to review but in no event less than
$2,000,000 aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and the City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees, and agents, using standard ISO endorsement CG 2010 and CG
2037 with edition acceptable to the City. Consultant also agrees to require all
contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant’s employees, or agents, from waiving the right
to subrogation prior to a loss. Consultant agrees to waive subrogation rights
against the City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Consultant shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
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or reduction of discovery period) that may affect the City’s protection without the
City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant’s general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any insurance
is not delivered as required, or in the event such insurance is canceled or
reduced at any time and no replacement coverage is provided, the City has the
right, but not the duty, to obtain any insurance it deems necessary to protect its
interests under this or any other Agreement and to pay the premium. Any
premium so paid by the City shall be charged to and promptly paid by Consultant
or deducted from sums due Consultant, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to
the City of any cancellation or reduction of coverage. Consultant agrees to
require its insurer to modify such certificates to delete any exculpatory wording
stating that failure of the insurer to mail written notice of cancellation or reduction
of coverage imposes no obligation, or that any party will “endeavor” (as opposed
to being required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self-insurance available to the City.
10. Consultant agrees to ensure that subcontractors, and any other party involved
with the Work who is brought onto or involved in the Work by Consultant, provide
the same minimum insurance required of Consultant. Consultant agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with subcontractors
and others engaged in the Work will be submitted to the City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer, or other
entity or person in any way involved in the performance of Work contemplated by
this Agreement to self-insure its obligations to the City. If Consultant’s existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Consultant, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to
change the amounts and types of insurance required by giving the Consultant
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ninety (90) days advance written notice of such change. If such change results in
substantial additional cost to the Consultant, the City will negotiate additional
compensation proportional to the increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with an insurance
requirement in no way imposes any additional obligations to the City nor does it
waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until
the City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant’s insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to
the City within five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
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20. The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts or
impairs the provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the Work reserves the right to charge the City or
Consultant for the cost of additional insurance coverage required by this
Agreement. Any such provisions are to be deleted with reference to the City. It is
not the intent of the City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against the City for payment
of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this Agreement. The
City assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are likely to
involve the City.
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Exhibit B
CITY OF MOORPARK
Scope of Work Requirement for Professional Services Agreements
Compliance with California Government Code Section 7550
Consultant shall sign and include this page in any document or written reports prepared by
Consultant for the City of Moorpark (City) to which California Government Code Section 7550
(Government Code § 7550) applies. Government Code §7550 reads:
“(a) Any document or written report prepared for or under the direction of a state
or local agency, that is prepared in whole or in part by nonemployees of the
agency, shall contain the numbers and dollar amounts of all contracts and
subcontracts relating to the preparation of the document or written report; if the
total cost for the work performed by nonemployees of the agency exceeds five
thousand dollars ($5,000). The contract and subcontract numbers and dollar
amounts shall be contained in a separate section of the document or written
report.
(b) When multiple documents or written reports are the subject or product of the
contract, the disclosure section may also contain a statement indicating that the
total contract amount represents compensation for multiple documents or written
reports.”
For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed
and completed copy of this form must be attached to all documents or completed reports
submitted to the City pursuant to the Scope of Work.
Does the dollar value of this Professional Services Agreement exceed $5,000?
Yes No
If yes, then the following information must be provided in compliance with
Government Code § 7550:
1. Dollar amount of Agreement/Contract: $ ____________
2. Dollar amount of Subcontract: $ ____________
3. Does the total contract amount represent compensation for multiple
documents or written reports? Yes No
I have read the foregoing Code section and will comply with Government Code §7550.
__________________________________
______________________
Date
151
October 14, 2021
Mr. Daniel Kim, P.E., City Engineer/Public Works Director
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
Trammell Hartzog, President
Gerald J. Stock, PE, TE,
Executive Vice President
17852 E. 17th Street
Suite 101
Tustin, CA 92780
Phone: (714) 731-9455
FAX: (714) 731-9498
www.hartzog-crabill.com
SUBJECT: Proposal for Engineering and Traffic Survey for Speed Limits
Dear Mr. Kim:
Hartzog & Crabill, Inc. (HCI) is pleased to submit the attached proposal to
provide a citywide Engineering and Traffic (E&T) Survey for establishing
recommended speed limits on fifty-one (51) roadway segments in the City
of Moorpark.
As you may know, HCI has completed countless E&T surveys for
establishing speed limits for numerous local agencies throughout Southern
California, including the current City of Moorpark E&T survey. HCI is
most capable of performing quality work in order to achieve the City’s
objectives. We are very confident that our experience and personnel will
be committed to perform and provide a timely, cost-effective, and quality
report to the City.
I, Gerald J. Stock, PE, TE, am Executive Vice-President and co-owner of
HCI, and am authorized to commit to contractual terms and conditions
resulting from this submittal. If selected, I will be the primary contact to
the City to conduct these services in the required manner and within the
City’s schedule. My address and telephone number are found on the top
left area of this cover letter. On behalf of HCI, I, as a firm principal,
declare that this proposal is made without collusion with any other person,
persons, company, or parties submitting a proposal; and that this proposal
is made with all fair respects and in good faith without collusion or fraud.
Our proposal will remain valid for a minimum of ninety (90) days from the
date of this letter. Should you have any questions or desire additional
information, please do not hesitate to contact us at (714) 731-9455.
Very truly yours,
HARTZOG & CRABILL, INC.
Gerald J. Stock, PE, TE
Executive Vice President
City & Traffic Engineering Services
Attach: Proposal
Consulting Traffic Engineers to Government Agencies
EXHIBIT C
152
PROPOSAL FOR
ENGINEERING AND TRAFFIC
SURVEY FOR SPEED LIMITS
Prepared for:
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
Attention:
Mr. Daniel Kim, P.E.,
City Engineer/Public Works Director
Presented by:
Hartzog & Crabill, Inc.
Traffic Engineers
17852 E. 17th Street, Suite 101
Tustin, CA 92780
(714) 731-9455
October 14, 2021
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Table of Contents
Section Description Page No.(s)
1. Cover Letter initial page
2. Statement of Qualifications 1
3. Firm and Personnel Experience 2 - 4
4. Project Understanding Statement 5 - 8
5. Schedule 9
6. Relevant Project Experience 10 - 11
7. References 12
8. Fee Proposal 13
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2. STATEMENT OF QUALIFICATIONS
Introduction
The City of Moorpark has identified the need to update their Engineering and Traffic (E&T)
Survey for establishing recommended speed limits on (51) roadway segments throughout the City
based upon the prior E&T report. Hartzog & Crabill, Inc. (HCI), a California S corporation, is a
private traffic engineering consulting company that has been in business since 1993 offering the
same types of services under the same name. HCI specializes in all aspects of traffic engineering,
including E&T surveys, signal design and operations, analysis of traffic flow patterns, preparation
of signal timing sheets, transportation planning and city services. HCI has continuously provided
these quality professional services for over (28) years through an experienced and knowledgeable
team of engineers and support staff. HCI has successfully completed numerous E&T Surveys for
Speed Limits over the past several years for Southern California local agencies, including the City
of Moorpark. HCI is respectfully submitting this proposal, which identifies key HCI personnel
responsible for the completion of the project, and provides a detailed discussion of our experience
in the completion of similar projects.
Identification
Hartzog & Crabill, Inc. (HCI) will be the prime company involved with this project. Our address,
phone, and fax numbers are as follows:
17852 E. 17th Street, Suite 101
Tustin, CA 92780
Phone: (714) 731-9455
Fax: (714) 731-9498
Organization, Credentials, and Experience
HCI History – HCI is a traffic and municipal engineering consulting firm serving numerous cities
throughout Los Angeles, Orange, Riverside, and San Bernardino Counties. We have been in
business for more than (28) years providing our client cities with both on-call and retainer
engineering services. HCI’s team, which includes licensed professional traffic engineers and
certified radar operators, has completed numerous engineering and traffic surveys throughout
Southern California.
In addition to these types of projects, HCI currently serves as consulting traffic engineer to the
Cities of Bellflower, Laguna Hills, and Lake Forest. We are effectively an extension of city staff.
We have also conducted numerous traffic signal warrant analyses, traffic signal and signing &
striping designs, traffic control plans, traffic impact analyses and parking studies, and provide
traffic signal systems/operations support services for our client cities, including Moorpark.
A cornerstone of HCI’s success is our work ethic, completion of projects on schedule, and the
ability to effectively communicate with the public, City staff, and elected officials. Over the past
several years, HCI has completed numerous projects that are virtually identical to this overall
project effort. Within the past couple of years alone, HCI has conducted similar E&T projects in
the Cities of Hawthorne, Indio, Villa Park, and Stanton.
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3. FIRM AND PERSONNEL EXPERIENCE
Headquartered in Tustin, CA, HCI staff is comprised of fourteen (14) engineering professionals and
technicians who have the proven ability and expertise to meet the ever-changing and challenging
needs of the modern city.
Trammell Hartzog is the president and co-owner (50%) of HCI, and is authorized to commit to
contractual terms and conditions resulting from this submittal.
Gerald J. Stock, PE, TE, is the executive vice-president and co-owner (50%) of HCI, and is also
authorized to commit to contractual terms and conditions resulting from this submittal.
HCI has had no failures or refusals in completing a contract, and has no financial interests in other
lines of business.
Our organizational chart and proposed personnel are provided on the following page.
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3. FIRM AND PERSONNEL EXPERIENCE (continued)
Organizational Chart
Project Manager
Jerry Stock, PE, TE
Principal-in-Charge
Cathy Buendia
Radar Technician
NDS
ADT Counts
Mr. Gerald J. Stock, PE, TE, Principal Engineer, Project Manager
Mr. Gerald J. Stock, PE, TE, is Executive Vice-President of City and Traffic Engineering
Services at HCI, and will serve as Project Manager in responsible charge and directing all
components of the project. As a registered Civil and Traffic Engineer with extensive experience
serving the public sector, Mr. Stock is uniquely qualified to fill this vital role in the project team.
Mr. Stock will participate in the kick-off meeting with City staff, coordinate all components of
the project, serve as the principal point of contact throughout the duration of the project and will
present the results of the study to City staff. As you may know, Mr. Stock has completed
numerous E&T Surveys throughout Southern California, and that are listed in the Relevant
Project Experience section. In every case, the project was completed on time and on budget.
Mrs. Cathy Buendia, Certified Radar Technician
Mrs. Cathy Buendia, our certified radar technician, will work under Mr. Stock’s supervision and
will assist with the gathering of radar data and report preparation, as well as review roadway
geometric data including but not limited to the presence or absence of horizontal curves, vertical
curves, curb & gutter, sidewalks, drive approaches, driveway density, street lighting, bike lanes,
equestrian trails, adjacent land uses, and any other roadway feature which may not be readily
apparent to the motorist. Mrs. Buendia is certified in the use of radar equipment and has
performed in excess of (40) surveys throughout Southern California during the past several
years. Within the couple of years alone, Mrs. Buendia has recently completed all engineering
and traffic survey data collection for the various projects previously mentioned.
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3. FIRM AND PERSONNEL EXPERIENCE (continued)
Mr. Michael A. Vallado – Associate Engineer
Mr. Michael ‘Mike’ Vallado provides assistance to our two principals and senior engineers in the
area of preparation of traffic signal and left-turn phasing warrant analysis reports, traffic signal
operations (LOS) and queuing analyses, Stop sign analyses, and related project specifications.
Mike will be responsible for gathering the ADT counts and preparing the SWITRS collision data
for this E&T survey project. Mike brings over (23) years of experience specifically related to
traffic-engineering and signal design. Five of these years were devoted to running the City of
Glendora's Traffic Engineering section, while the past (18) years have been with HCI. His other
responsibilities with HCI include traffic evaluations, as well as final review/preparation of PS&E to
our client cities.
National Data & Surveying Services (NDS)
HCI proposes to use NDS as our sole sub-consultant for obtaining the requested Average Daily
Traffic (ADT) traffic count data collection. In general, HCI often works with NDS to collect any
required vehicular traffic and pedestrian data as part of City-requested surveys, studies, and
investigations. NDS provides video camera and manual/machine counts, parking, license plate,
radar data, and other traffic data collection services.
Founded in 1989, and headquartered in Los Angeles, NDS was established to deliver accurate and
professional solutions to their client’s traffic, transit and GIS/GPS data collection needs. NDS has
over (29) years of successful operations, and an outstanding team of (100) professional full time
employees that have established them as the foremost, full service traffic and transit data
collection company on the west coast. NDS is certified as a SBE by the State of California.
HCI has successfully partnered with NDS on numerous data collection projects over the last (18)
years, realizing their competitive pricing on their efficient data collection. Projects that HCI has
completed with NDS include data collection for numerous citywide E&T speed limit surveys, stop
sign warrant analyses, traffic signal warrants analyses, left-turn phasing/delay warrant studies,
citywide ADT flow maps, truck classification counts for TI calculations, traffic signal timing
development (free & coordinated timing), Synchro Level-of-Service (LOS) operational/queuing
analyses, crosswalk analyses, video surveillance, and parking studies.
Availability of Project Team
Our proposed project team is available and will remain available to the City of Moorpark to begin
and complete these services on time per the City’s and our proposed schedule. Our firm’s project
manager is committed to the successful completion of this survey.
As mentioned, Jerry is currently performing part-time City Engineer services to the City of
Bellflower; however, his availability to serve the City of Moorpark is still at 30%, which works well
for this project to be completed successfully and on-time. All of our other key staff is available to
serve the City at minimum 50% and up to 70% availability.
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4. PROJECT UNDERSTANDING STATEMENT
HCI understands that the City of Moorpark is requesting the services of a traffic engineering firm to
update their Engineering and Traffic (E&T) Survey for Speed Limits. As mentioned, HCI has
successfully completed numerous E&T Surveys for Speed Limits over the past several years for
many Southern California local city agencies including Moorpark. HCI proposes the following
approach to this citywide E&T survey:
Task 1 – Management and Coordination
Within ten (10) working days of receipt of the City’s Notice-to-Proceed (NTP) email, HCI will
coordinate and conduct a project kick-off meeting with City staff and representatives of the local
Police Department. This meeting will serve to introduce the HCI staff members responsible for
this project and establish/verify lines of communication. The meeting will also include the
discussion of items such as project scope, objectives, and any other pertinent details related to the
study including traffic counts, speed limit enforcement, court requirements, current traffic laws,
the various roadway segments, any specific City requirements or formats, and information that we
may need from the City. HCI understands that the City will issue an official Notice-to-Proceed
after the initial meeting.
A general schedule showing when the speed zone surveys are proposed to be conducted will be
submitted to the City. The schedule will identify the date(s) of data collection for each roadway
segment. This also affords an opportunity to discuss issues such as upcoming public improvement
project construction or other factors that must be considered to assure accurate data collection.
HCI will include attendance at a total of two (2) project meetings (via Zoom) during the course of
our work.
Task 2 – Data Collection
Field-Review
Field inspections will be conducted by appropriate HCI staff on all project segments to determine
whether or not prevailing roadway and/or land use characteristics, as they affect or are affected by
speeding, are readily apparent to drivers. These characteristics include residential density,
pedestrian activity, and bikeways.
It is noted that this task will include a review of the speed limits that are currently posted on streets
outside of the City, and will document locations of the existing speed limit signs to ensure the
signage is in accordance with the adopted speed limits.
Radar
Data collection will be conducted per the procedures set forth in the latest State of California
Manual on Uniform Traffic Control Devices (CA MUTCD) and California Vehicle Code (CVC).
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4. PROJECT UNDERSTANDING STATEMENT (continued)
Task 2 – Data Collection (cont’d)
A certified radar device will be used to collect sample data of one-hundred (100) or more vehicles,
or as many vehicles passing through the (51) speed zone study segments per the prior E&T report.
Radar will be collected over a 1-1/2 hour period of time for each non-peak hour surveyed location
(meaning in each direction of travel for multi-lane or divided roadways). These surveys will be
conducted during weekdays only (Tuesday, Wednesday, or Thursday), not including holidays or
the day before or after a holiday. The speed data collection will be conducted while local schools
are in session. If a roadway to be surveyed is found to be under abnormal circumstances, such as
construction activities, HCI will survey on another day when it is considered under normal
circumstances.
ADT Counts
New Average Daily Traffic (ADT) counts, for one day for each segment, will be gathered as part
of the data collection. The traffic count data will also be used in conjunction with the collision
data (Task 3) to determine accident rates per million vehicle miles traveled. The gathered data
will be provided to the City.
The bi-directional count data will be collected during good weather conditions when local schools
are in session on Tuesdays, Wednesdays, or Thursdays only (not on holidays or the day before or
after a holiday). If the roadway to be counted is found to be under abnormal circumstances, such
as construction activities, HCI will notify the City and count on another weekday when it is
considered under normal circumstances.
Task 3 – Collision History Evaluation
This task will involve an evaluation of speed-related collision record information, which will be
collected via the Statewide Integrated Traffic Records System website (i-SWITRS), and formatted
to determine the extent to which speeding is a casual factor in reported collisions over the most
recent 2-year period available.
This collision analysis will be geared toward a comparative review of posted speed limits and
whether or not the posting is a casual factor in the area accident picture. This data will also be
used to determine the annual accident rate per million vehicle miles traveled. The calculated
accident rates will be compared with the expected accident rate as established by Caltrans for
various types of roadways. The information will also be utilized in the overall analysis of the
individual roadway segments for recommendations of appropriate speed limits.
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4. PROJECT UNDERSTANDING STATEMENT (continued)
Task 4 – Develop Recommendations of Speed Limits
Speed Data Analysis
To provide the City with as much supporting information as possible, HCI will provide a
photocopy of each tally sheet in the final report at the conclusion of this specific task. The
structure of the report will similarly match current formats and maps established by the City,
unless directed otherwise. HCI will offer improvements for the City’s consideration, if requested.
Included with each speed survey data sheet are the following parameters:
Street name
Limits/links
Location relative to the nearest cross street
Weather conditions
Time survey begins
Time survey ends
Name of radar data recorder
Number of travel lanes for direction of survey
Tabularized number of vehicles per each speed
Tabularized total number of vehicles recorded for each speed
Total number of vehicles recorded
Tabularized percentage of vehicles for each speed
Description of adjacent land use.
Description of driveway density
Stamp and signature of Registered Traffic Engineer of record
Vehicular speed data will be analyzed and graphically displayed utilizing a special computer
calculation and plotting program. This program is used exclusively for Engineering and Traffic
Surveys to develop recommended speed limits. It produces necessary information such as the 85th
percentile speed (the critical speed), the 10 MPH pace speed range, percentage of vehicles in the
pace, and average vehicle speed.
Other information that will be included by the program are 15th, 50th, and 95th percentile speeds,
mean speeds, tabular summation frequency of speeds observed, cumulative speed distribution
curve, date, start time, end time, weather, direction, road surface condition, observations, segment
length (miles), ADT data, posted speed limit, and declared (posted) speed limit. All of this
information is clearly and concisely formatted and presented by the program, and will be provided
for easy reference within the report.
Speed survey measurements, accident data, field observations, and our experience that we bring to
the project as professional municipal traffic engineers will be used to make speed limit
recommendations. Again, for those areas where streets in the City join roadways of other
agencies, appropriate recommendations will be developed to be compatible with both
jurisdictions. All findings, conclusions and recommendations will be combined into a preliminary
report document suitable for use in the enforcement of speed limits using radar.
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4. PROJECT UNDERSTANDING STATEMENT (continued)
Task 5 – Draft Report & Final Report
HCI’s draft report will include an executive summary, a summary of recommendations in a tabular
format for ease of reference, specific recommendations with a description of the basis for that
recommendation for each roadway segment surveyed and all supporting data.
The draft report will be consistent with posted speed limits on those streets which cross city
boundaries. Pursuant to the recently amended California Vehicle Code, Section 627, residential
density, pedestrian, and bicycle safety will be considered in the engineering and traffic survey.
Other physical characteristics, such as horizontal or vertical curves, the presence of traffic control
devices, pavement condition, sight distance, lighting, and on-street parking will be evaluated in
recommending speed limits. HCI will submit one (1) hardcopy of the preliminary report for City
review/approval, including an electronic PDF version.
Preparation of Final Report
Upon the City’s review and comments on the preliminary report, HCI will address comments and
prepare two (2) comb-bound copies of the final project report containing our recommendations
and supporting data, along with an electronic copy. The final report will be certified, signed and
stamped by a Registered Traffic/Civil Engineer in the State of California. The report will be
completed in compliance with the latest California Manual on Uniform Traffic Control Devices
(CA MUTCD).
In more specific terms, the final report will include the following:
A. Certification Statement
B. Radar Speed Survey Operational Procedures
C. Description of the Purpose and Methodology of Speed Zone Establishment
D. Description of the Statistical Analysis Factors
E. Description of the Field Date Used in Analyzing the Related Roadway Characteristics
F. Accident History for the Street Segments
G. Results and Recommendations
H. Summary Table of Speed Limit Recommendations
HCI will address and finalize the report upon receipt of the City’s comments. Should additional
questions arise subsequent to the conclusion of the project, our Principal Engineer/Project
Manager, Mr. Gerald J. Stock, PE, TE, will remain available to answer those questions.
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5. SCHEDULE
As is the case with all projects of this nature, proper scheduling is critical for timely completion of
the survey.
Since we are entering the end of year period and the holiday season is approaching, HCI is able to
begin this citywide project in late January 2022. Therefore, we have provided our anticipated
activity schedule below, as a graphical project time schedule, broken down by task:
CITY OF MOORPARK
ENGINEERING AND TRAFFIC SURVEY
51 ROADWAY SEGMENTS
Activity Schedule
2022
TASK ACTIVITY JANUARY FEBRUARY MARCH APRIL MAY
1 Management and Coordination
2 Data Collection
3 Collision History Evaluation
4 Develop Speed Limit Recommendations
5 Draft Report
5 Final Report
The analytic portion of this project (i.e. all speed surveys, accident analyses, and field
investigations) will be completed within eight (8) weeks from the start date. Should inclement
weather conditions arise, those days will be added to job time.
The draft E&T report will be submitted to the City by nine weeks from the notice-to-proceed. As
shown, the above schedule shows the final report completed by the second week of April 2022.
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6. RELEVANT PROJECT EXPERIENCE
Representative work – With respect to E&T surveys completed in the greater Southern California
area, HCI has performed similar studies for the Cities of Bellflower, Chino, Hermosa Beach,
Hawthorne, Indio, Laguna Hills, Laguna Niguel, Laguna Woods, Monrovia, Monterey Park,
Moorpark, Norwalk, Pomona, San Gabriel, San Juan Capistrano, Stanton, Vernon, Villa Park, and
Yucaipa. Because of our traffic engineering expertise, quality of work, and responsiveness, many
of our clients have repeatedly selected HCI to complete and update their engineering and traffic
surveys, their annual/bi-annual traffic counts and flow maps, and even monitor/operate their traffic
signal system. The key personnel assigned to these projects are the same personnel that will be
assigned to the City of Moorpark project.
HCI’s most recent E&T Survey experience for public agencies during the past seven (7) years are
listed below as references:
City of Hawthorne
Engineering and Traffic Survey (August 2021 update of 43 segments)
Mr. Alan Leung, PE, Director of Public Works/City Engineer
4455 West 126th Street
Hawthorne, CA 90250
City of Indio
Engineering and Traffic Survey (March 2019 update of 23 segments)
Mr. Juan Raya, PE, City Engineer
100 Civic Center Mall
Indio, CA 92201
City of Villa Park
Engineering and Traffic Survey (June 2018 update of 34 segments)
Mr. M. Akram Hindiyeh, PE, TE, City Engineer
17855 Santiago Boulevard
Villa Park, CA 92861
City of Stanton
Engineering and Traffic Survey (January 2018 update of 32 segments)
Mr. Allan Rigg, PE, AICP, Director of Public Works/City Engineer
7800 Katella Avenue
Stanton, CA 90680
City of Laguna Niguel
Engineering and Traffic Survey (October 2017 update of 46 segments)
Mr. Edgar Abrenica, Associate Civil Engineer, (949) 362-4338
30111 Crown Valley Parkway
Laguna Niguel, CA 92690
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6. RELEVANT PROJECT EXPERIENCE (continued)
City of Laguna Woods
Engineering and Traffic Survey (September 2017 update of 11 segments)
Mr. M. Akram Hindiyeh, PE, TE, City Engineer
24264 El Toro Road
Laguna Woods, CA 92637
City of Hermosa Beach
Engineering and Traffic Survey (August 2016 update of 37 segments)
Mr. Lucho Rodriguez, PE, Deputy City Engineer
1315 Valley Drive
Hermosa Beach, CA 90254
City of Bellflower
Engineering and Traffic Survey (January 2016 update of 59 segments)
Mr. Len Gorecki, Public Works Director
16600 Civic Center Drive
Bellflower, CA 90706
City of Vernon
Engineering and Traffic Survey (2014 update)
Community Services and Water
4305 Santa Fe Avenue, Vernon, CA 90058
Mr. Samuel Kevin Wilson, Director, (323) 583-8811 x245
City of Pomona
Engineering and Traffic Survey (2014 update)
Public Works Department
505 South Garey Avenue, Pomona, CA 91766
Mr. Ron Chan, Senior Civil Engineer (909) 620-2286
City of Laguna Hills
Engineering and Traffic Survey (2014 update)
Department of Public Works
24035 El Toro Road, Laguna Hills, CA 92653
Mr. Ken Rosenfield, PE, (949) 707-2655
City of Laguna Niguel
Engineering and Traffic Survey (2014 update)
Department of Public Works and Engineering
27791 La Paz Road, Laguna Niguel, CA 92677
Mr. David Rogers, PE, (949) 362-4337
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7. REFERENCES
SIMILAR WORK PERFORMED IN THE LAST FIVE (5) YEARS FOR PUBLIC AGENCIES
Below is a listing of six (6) relevant City references where HCI continues our on-going, on-call traffic
engineering and traffic signal operations support services for review and verification of our experience:
1. City of Bellflower - City Engineer & City Traffic Engineer Contract Services,
Mr. Len Gorecki, Public Works Director, lgorecki@bellflower.org (562) 804-1424 (since 2000)
Project Manager and Principal in Charge – Mr. Gerald J. Stock, PE, TE
2. City of Cypress - City Traffic Engineering & Signal Operations Services, (since 1994)
Mr. Nick Mangkalakiri, PE, Assistant City Engineer, NMangkal@cypressca.org, (714) 229-6750
Project Manager and Principal in Charge of Signals – Mr. Trammell Hartzog
3. City of Hermosa Beach - On-Call Traffic Engineering Services (since 2006)
Mr. Lucho Rodriguez, Deputy City Engineer, lrodriguez@hermosabch.org, (310) 318-0210;
Contract Traffic Engineer – Mr. Scott Ma, PE, TE
4. City of Lake Forest – City Traffic Signal Management Services, (949) 461-3480
Mr. Thomas E. Wheeler, P.E., Director of Public Works, twheeler@lakeforestca.gov
As-Needed Professional Engineering Services (since 2014)
Project Manager in Charge of Traffic Engineering Services – Mr. Scott Ma, PE, TE
5. City of Tustin - City Traffic Engineering & Signal Operations Services, (714) 573-3263
Mr. Ken Nishikawa, Deputy Director of Public Works, KNishikawa@tustinca.org
As-Needed Professional Engineering Services (since 1994)
Project Manager in Charge of Traffic Engineering Services – Mr. Doug Anderson
Traffic Signal Operations Support Services / Signal Monitoring
Project Manager and Principal in Charge of Signals – Mr. Trammell Hartzog
On-Call Traffic Signal, Signing & Striping, & Traffic Control Plan-Checking Services
Project Manager in Charge of Plan-Checking Services – Mr. Gerald J. Stock, PE, TE
6. City of Yorba Linda - On-Call City Traffic Engineering Services, (714) 961-7170
Mr. Tony Wang, Traffic Engineering Manager, twang@yorba-linda.org (since 1994)
Project Manager and Principal in Charge of Signals – Mr. Trammell Hartzog
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8. FEE PROPOSAL
HCI proposes a total fixed fee in the amount of $19,890.00, which includes completing all five
(5) tasks described in our Scope of Work for the proposed (51) segments to be surveyed. The fee
includes the costs of all administration and overhead, ADT counts, radar surveys, site visits,
attendance at certain meetings, and reproduction costs.
A cost breakdown by task follows below for the City’s consideration:
Task 1 – Management and Coordination $ 2,150.00
Task 2 – Data Collection $10,965.00
Task 3 – Collision History Evaluation $ 1,250.00
Task 4 – Develop Recommendations of Speed Limits $ 3,565.00
Task 5 – Draft Report / Final Report $ 1,960.00
Project Total: $19,890.00
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