HomeMy WebLinkAboutAGENDA REPORT 2022 0119 CCSA REG ITEM 10HCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of January 19, 2022
ACTION ADOPTED STAFF
RECOMMENDATION, INCLUDING
ADOPTION OF RESOLUTION NO.
2022-4067. (ROLL CALL VOTE:
UNANIMOUS).
BY K. Spangler.
H. Consider Award of Agreement to BPG CA, LLC DBA JW Professional Services for
Janitorial Services at Various City Facilities and Parks and Resolution Amending
the Fiscal Year 2021/22 Budget by Allocating $13,000 from the General Fund
(1000) to Fund Janitorial Services at City Hall, Active Adult Center, and Community
Center. Staff Recommendation: 1) Award an Agreement to BPG CA, LLC dba JW
Professional Services for janitorial services at various City facilities and parks in
the amount of $120,806 for the current pro-rated contract term, with one optional
one-year extension for an annual contract value of $227,261 for a total contract
value over 17 months of $348,067 and authorize the City Manager to execute the
Agreement, subject to final language approval of the City Manager; and 2) Adopt
Resolution No. 2022-4067, amending the Fiscal Year 21/22 budget by allocating
$13,620 from the General Fund (1000) to fund janitorial services at the Active Adult
Center, City Hall, and Community Center. (ROLL CALL VOTE REQUIRED)
(Staff: Jessica Sandifer, Community Services Manager).
Item: 10.H.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Community Services Manager
DATE: 01/19/2022 Regular Meeting
SUBJECT: Consider Award of Agreement to BPG CA, LLC DBA JW Professional
Services for Janitorial Services at Various City Facilities and Parks and
Resolution Amending the Fiscal Year 2021/22 Budget by Allocating
$13,000 from the General Fund (1000) to Fund Janitorial Services at City
Hall, Active Adult Center, and Community Center
BACKGROUND
The City has historically provided regular cleaning services at various City facilities through
janitorial service agreements with qualified custodial service companies. On June 17, 2020,
the City Council awarded an agreement to Charles Von Rueden DBA ServiceMaster
Professional Building Maintenance (ServiceMaster) for janitorial services at various city
facilities and parks pursuant to a Request for Proposal for building maintenance services.
The current janitorial service agreement provides for regular cleaning of the Moorpark Public
Library (Library), the Ruben Castro Human Services Center (RCHSC), and the Moorpark
Public Service Facility (MPSF). It also provides annual deep cleaning of these facilities, as
well as deep cleaning of City Hall, the Community Center, the Active Adult Center (AAC),
and Arroyo Vista Recreation Center (AVRC). The current contract also includes daily park
restroom cleaning services seven days a week, including weekends and holidays.
DISCUSSION
The current janitorial service agreement is scheduled to expire on June 30, 2022. In
December 2021, staff was notified that the current janitorial services provider,
ServiceMaster, has an agreement to sell the business to BPG CA, LLC dba JW Professional
Services (JW Professional Services). Since JW Professional Services is a completely new
entity, a new agreement needs to be granted in order for them to take over the scope of
work from ServiceMaster. The original agreement was awarded pursuant to a formal
bidding process. Since JW Professional Services has agreed to accept the scope of work
and honor the current pricing in the ServiceMaster agreement through the remainder of the
Item: 10.H.
431
Honorable City Council
01/19/2022 Regular Meeting
Page 2
term of the current agreement, and through the optional one-year extension term, the City
Manager is waiving required bidding pursuant to Section 4.B of Resolution No. 2019-3829.
While daily custodial service at the Library, RCHSC, and the MPSF, is provided under the
current janitorial services agreement, daily cleaning at City Hall, the Community Center and
the Active Adult Center has historically been performed by the City’s custodial staff. Staff
was recently made aware of the impending retirement of the custodial staff responsible for
cleaning these facilities and requested a quote from JW Professional Services to provide
these daily cleaning services through the end of the term of the current agreement and
optional extension period until other arrangements can be made. JW Professional Services
has provided a cost of $3,405 per month to provide daily janitorial cleaning at City Hall, the
Active Adult Center, and Community Center commencing on March 1, 2022.
FISCAL IMPACT
The annual contract value of the existing contract for janitorial services is one hundred
eighty-six thousand four hundred one dollars ($186,401), which includes a contingency
of twenty-four thousand dollars ($24,000). To date, contractual costs paid or due to
ServiceMaster total seventy-nine thousand two hundred fifteen dollars ($79,215), which
leaves an available contract balance of one hundred seven thousand one hundred eighty-
six dollars ($107,186) for the new contract with JW Professional Services. The additional
cost for cleaning City Hall, the Active Adult Center and the Community Center for the
remainder of the current term would be thirteen thousand six hundred twenty dollars
($13,620), bringing the contract value to one hundred twenty thousand eight hundred six
dollars ($120,806). Should the agreement be extended for one additional year, the
annual contract value would be two hundred twenty-seven thousand two hundred sixty-
one dollars ($227,261), which includes an annual contingency of twenty-four thousand
dollars ($24,000), and the total contract value over the extended 17-month term would be
three hundred forty-eight thousand sixty-seven dollars ($348,067).
Funds are budgeted in the Fiscal Year 21/22 budget for all janitorial services except the
cleaning at City Hall, the Active Adult Center and Community Center. A budget amendment
in the amount of $13,620 from the General Fund (1000) is needed in order to fully fund these
services in Fiscal Year 21/22.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Award an Agreement to BPG CA, LLC dba JW Professional Services for janitorial
services at various City facilities and parks in the amount of $120,806 for the current pro-
rated contract term, with one optional one-year extension for an annual contract value of
$227,261 for a total contract value over 17 months of $348,067 and authorize the City
432
Honorable City Council
01/19/2022 Regular Meeting
Page 3
Manager to execute the Agreement, subject to final language approval of the City
Manager; and
2.Adopt Resolution No. 2022-_______, amending the Fiscal Year 21/22 budget by
allocating $13,620 from the General Fund (1000) to fund janitorial services at the Active
Adult Center, City Hall, and Community Center.
Attachment 1: Agreement
Attachment 2: Resolution
433
BPG CA, LLC dba JW Professional Services Page 1 of 26
AGREEMENT BETWEEN THE CITY OF MOORPARK AND
BPG CA, LLC DBA JW PROFESSIONAL SERVICES FOR JANITORIAL SERVICES
THIS AGREEMENT, made and effective as of this _________ day of
________________________, 2022, between the City of Moorpark, a municipal
corporation (“City”) and BPG CA, LLC, a limited liability company, dba JW Professional
Services (“Contractor”). In consideration of the mutual covenants and conditions set forth
herein, the parties agree as follows:
WHEREAS, City has the need for janitorial services at various City facilities and
parks; and
WHEREAS, Contractor specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from February 1, 2022 and will expire on June
30, 2022, unless this Agreement is terminated or suspended pursuant to this Agreement.
Upon the mutual consent and written amendment to this Agreement executed by
both parties, the term of this Agreement may be extended by one (1) additional one (1)
year periods.
2. SCOPE OF SERVICES
City does hereby retain Contractor, as an independent contractor, in a contractual
capacity to provide janitorial services at various City facilities and parks, as set forth in
Exhibit B: Schedule of Costs, and as set forth in Exhibit C: Scope of Services. In the
event there is a conflict between the provisions of Exhibit B and Exhibit C and this
Agreement, the language contained in this Agreement shall take precedence.
Contractor shall perform the tasks described and set forth in Exhibit C. Contractor
shall complete the tasks according to the schedule of performance, which is also set forth
in Exhibit C.
Compensation for the services to be performed by Contractor shall be in
accordance with Exhibit B balance of existing contract. Compensation shall not exceed
the rates or total contract value of one hundred twenty thousand eight hundred six dollars
($120,806), which includes a contingency of twenty-three thousand one hundred thirty-
eight dollars ($23,138), for the initial term ending June 30, 2022, without a written
ATTACHMENT 1
434
BPG CA, LLC dba JW Professional Services Page 2 of 26
amendment to the Agreement executed by both parties. During subsequent extended
terms compensation shall not exceed the rates or contract value of two hundred twenty-
seven thousand two hundred sixty-one dollars ($227,261) annually, which includes an
annual contingency of twenty-four thousand dollars ($24,000), without a written
amendment to the Agreement executed by both parties. Payment by City to Contractor
shall be in accordance with the provisions of this Agreement.
3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Contractor
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Contractor hereunder in
meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Contractor’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Contractor shall be Cory Boggs, and no other individual may be substituted
without the prior written approval of the City Manager.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Contractor and City, shall be the City Manager or the
City Manager’s designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided, on an IRS W-9 form,
before payments may be made to vendors.
The City agrees to pay Contractor monthly, in accordance with the payment rates
and terms and the schedule of payment as set forth in Exhibit B, based upon actual time
spent on the above tasks. This amount shall not exceed one hundred twenty thousand
eight hundred six dollars ($120,806), which includes a contingency of twenty-three
thousand one hundred thirty-eight dollars ($23,138), for the initial term ending June 30,
2022, unless additional payment is approved as provided in this Agreement. During
subsequent extended terms compensation shall not exceed the rates or contract value of
two hundred twenty-seven thousand two hundred sixty-one dollars ($227,261) annually,
which includes an annual contingency of twenty-four thousand dollars ($24,000), for the
total term of the Agreement unless additional payment is approved as provided in this
Agreement.
Contractor shall not be compensated for additional services rendered in
connection with its performance of this Agreement, unless such additional services and
compensation are authorized, in advance, in a written amendment to the agreement
executed by both parties.
435
BPG CA, LLC dba JW Professional Services Page 3 of 26
Contractor shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon thereafter
as practical, for services provided in the previous month. Payment shall be made within
thirty (30) days of receipt of each invoice as to all non-disputed fees. Any expense or
reimbursable cost appearing on any invoice shall be accompanied by a receipt or other
documentation subject to approval of the City Manager. If the City disputes any of
Contractor’s fees or expenses it shall give written notice to Contractor within thirty (30)
days of receipt of any disputed fees set forth on the invoice.
6.TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof including service at any specific location
or facility, by serving upon the Contractor at least ten (10) days prior written notice. Upon
receipt of said notice, the Contractor shall immediately cease all work under this
Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement. The City
shall pay the Contractor for the value of the work performed up to the time of termination
or suspension of said portion of this Agreement. All remaining work under the Agreement
shall continue in accordance with the Scope of Services at the payment rates and terms
set forth in Exhibit B.
The Contractor may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Contractor the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City. Upon
termination or suspension of the Agreement pursuant to this Section, the Contractor will
submit an invoice to the City pursuant to this Agreement.
7.DEFAULT OF CONTRACTOR
The Contractor’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Contractor is in default for cause under the terms of
this Agreement, City shall have no obligation or duty to continue compensating Contractor
for any work performed after the date of default and can terminate or suspend this
Agreement immediately by written notice to the Contractor. If such failure by the
Contractor to make progress in the performance of work hereunder arises out of causes
beyond the Contractor’s control, and without fault or negligence of the Contractor, it shall
not be considered a default.
436
BPG CA, LLC dba JW Professional Services Page 4 of 26
If the City Manager or the City Manager’s designee determines that the Contractor
is in default in the performance of any of the terms or conditions of this Agreement,
designee shall cause to be served upon the Contractor a written notice of the default. The
Contractor shall have five (5) days after service upon it of said notice in which to cure the
default by rendering a satisfactory performance. In the event that the Contractor fails to
cure its default within such period of time, the City shall have the right, notwithstanding
any other provision of this Agreement, to terminate this Agreement without further notice
and without prejudice to any other remedy to which it may be entitled at law, in equity or
under this Agreement.
8. LIQUIDATED DAMAGES
If the Contractor fails to complete the work, or any portion thereof, within the time
period required by this Agreement, or as duly extended in writing by the City Manager,
Contractor shall forfeit and pay to the City, as liquidated damages, the sum of one
hundred fifty dollars ($150) per day for each calendar day the work, or portion thereof,
remains uncompleted after the above specified completion date. Liquidated damages
shall be deducted from any payments due or to become due to the Contractor under the
terms of this Agreement. Progress payments made by the City after the above specified
completion date shall not constitute a waiver of liquidated damages by the City.
9. OWNERSHIP OF DOCUMENTS
Contractor shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Contractor shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Contractor shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books and
records; shall permit City to make transcripts therefrom as necessary; and shall allow
inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any such
audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of ten (10) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other documents prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Contractor. With respect to computer files, Contractor shall make available to the City, at
the Contractor’s office and upon reasonable written request by the City, the necessary
computer software and hardware for purposes of accessing, compiling, transferring, and
printing computer files.
437
BPG CA, LLC dba JW Professional Services Page 5 of 26
10. INDEMNIFICATION AND HOLD HARMLESS
Contractor shall indemnify, defend and hold harmless City, and any and all of its
officers, employees, and agents (“City Indemnitees”) from and against any and all causes
of action, claims, liabilities, obligations, judgments, or damages, including reasonable
legal counsels’ fees and costs of litigation (“claims”), arising out of the Contractor’s
performance of its obligations under this Agreement or out of the operations conducted
by Contractor, including the City’s active or passive negligence, except for such loss or
damage arising from the sole negligence or willful misconduct of the City. In the event the
City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from Contractor’s performance of this Agreement, the Contractor shall provide a
defense to the City Indemnitees or at the City’s option reimburse the City Indemnitees
their costs of defense, including reasonable legal counsels’ fees incurred in defense of
such claims.
Contractor agrees to obtain executed indemnity agreements with provisions
identical to those set forth in this Section from each and every subcontractor, or any other
person or entity involved by, for, with, or on behalf of Contractor in the performance of
this Agreement. In the event Contractor fails to obtain such indemnity obligations from
others as required here, Contractor agrees to be fully responsible according to the terms
of this Section. Failure of City to monitor compliance with these requirements imposes no
additional obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth here is binding on the successors,
assigns, or heirs of Contractor and shall survive the termination of this Agreement or this
Section.
City does not and shall not waive any rights that it may have against Contractor by
reason of this Section, because of the acceptance by City, or the deposit with City, of any
insurance policy or certificate required pursuant to this Agreement. The hold harmless
and indemnification provisions shall apply regardless of whether or not said insurance
policies are determined to be applicable to any losses, liabilities, damages, costs, and
expenses described in this Section.
11. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and incorporated
herein by this reference as though set forth in full.
12. INDEPENDENT CONTRACTOR
Contractor is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Contractor shall at all times be under Contractor’s exclusive direction and control. Neither
City nor any of its officers, employees, or agents shall have control over the conduct of
438
BPG CA, LLC dba JW Professional Services Page 6 of 26
Contractor or any of Contractor’s officers, employees, or agents, except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any
of its officers, employees, or agents are in any manner officers, employees, or agents of
the City. Contractor shall not incur or have the power to incur any debt, obligation, or
liability against City, or bind City in any manner.
No employee benefits shall be available to Contractor in connection with the
performance of this Agreement. Except for the fees paid to Contractor as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Contractor for
performing services hereunder for City. City shall not be liable for compensation or
indemnification to Contractor for injury or sickness arising out of performing services
hereunder.
13. LEGAL RESPONSIBILITIES
The Contractor shall keep itself informed of local, state and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Contractor shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Property Service Workers Protection Act (Labor Code §1420 et. seq.), the Americans with
Disabilities Act and Occupational Safety and Health Administration laws and regulations.
The City, and its officers and employees, shall not be liable at law or in equity occasioned
by failure of the Contractor to comply with this Section.
14. ANTI DISCRIMINATION
Neither the Contractor, nor any subcontractor under the Contractor, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status of such person; or any other basis
protected by applicable federal, state, or local law, except as provided in Section 12940
of the Government Code. The Contractor shall have responsibility for compliance with
this Section, if applicable [Labor Code Sec. 1735].
15. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the award,
terms or implementation of this Agreement, including any method of coercion, confidential
financial arrangement, or financial inducement. No officer or employee of the City will
receive compensation, directly or indirectly from Contractor, or any officer, employee or
agent of Contractor, in connection with the award of this Agreement or any work to be
conducted as a result of this Agreement. Violation of this Section shall be a material
breach of this Agreement entitling the City to any and all remedies at law or in equity.
439
BPG CA, LLC dba JW Professional Services Page 7 of 26
16.NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the Services
during his/her tenure or for one (1) year thereafter, shall have any interest, direct or
indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be
performed in connection with the Services performed under this Agreement.
17.CONFLICT OF INTEREST
Contractor covenants that neither they nor any officer or principal of their firm have
any interests, nor shall they acquire any interest, directly or indirectly, which will conflict
in any manner or degree with the performance of their services hereunder. Contractor
further covenants that in the performance of this Agreement, they shall employ no person
having such interest as an officer, employee, agent, or subcontractor. Contractor further
covenants that Contractor has not contracted with nor is performing any services directly
or indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or
partnership(s) and/or public agency(ies) owning property and/or processing an
entitlement application for property in the City or its Area of Interest, now or within the
past one (1) year, and further covenants and agrees that Contractor and/or its
subcontractors shall provide no service or enter into any contract with any developer(s)
and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies)
owning property and/or processing an entitlement application for property in the City or
its Area of Interest, while under contract with the City and for a one (1) year time period
following termination of this Agreement.
18.NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service or
by deposit in the United States mail, certified or registered, return receipt requested, with
postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
To: Cory Boggs, Owner
BPG CA, LLC dba JW Professional Services
4053 Calle Tesoro #F
Camarillo, CA 93012
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
440
BPG CA, LLC dba JW Professional Services Page 8 of 26
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Contractor’s legal
entity, the Contractor shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Contractor shall not assign this Agreement or any of the rights, duties or obligations
hereunder. It is understood and acknowledged by the parties that Contractor is uniquely
qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County, California,
and any action filed in any court or for arbitration for the interpretation, enforcement or
other action of the terms, conditions, or covenants referred to herein shall be filed in the
applicable court in Ventura County, California. The City and Contractor understand and
agree that the laws of the State of California shall govern the rights, obligations, duties,
and liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or the
declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled to
recover its costs and expenses from the losing party, and any judgment or decree
rendered in such a proceeding shall include an award thereof.
24. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire understanding
between the parties relating to the obligations of the parties described in this Agreement.
All prior or contemporaneous agreements, understandings, representations, and
statements, oral or written, are merged into this Agreement and shall be of no further
force or effect. Each party is entering into this Agreement based solely upon the
441
BPG CA, LLC dba JW Professional Services Page 9 of 26
representations set forth herein and upon each party’s own independent investigation of
any and all facts such party deems material.
25.CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of this
Agreement are for convenience and identification only and shall not be deemed to limit
or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
26.AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
27.PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if any,
and this Agreement shall take precedence over those contained in the Contractor’s
Proposal.
28.INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
29.WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall constitute,
a waiver of any other provision, whether or not similar, nor shall any such waiver constitute
a continuing or subsequent waiver of the same provision. No waiver shall be binding
unless executed in writing by the party making the waiver.
30.AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Contractor
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Contractor and has the authority to bind Contractor to the performance of
obligations hereunder.
442
BPG CA, LLC dba JW Professional Services Page 10 of 26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK BPG CA, LLC DBA
JW PROFESSIONAL SERVICES
__________________________________ __________________________________
Troy Brown, City Manager Cory Boggs, Owner
Attest:
__________________________________
Ky Spangler, City Clerk
443
BPG CA, LLC dba JW Professional Services Page 11 of 26
Exhibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Contractor will maintain
insurance in conformance with the requirements set forth below. Contractor will use
existing coverage to comply with these requirements. If that existing coverage does not
meet requirements set forth here, Contractor agrees to amend, supplement or endorse
the existing coverage to do so. Contractor acknowledges that the insurance coverage
and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to the City in excess of the limits and
coverage required in this Agreement and which is applicable to a given loss, will be
available to the City.
Contractor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for claims
or suits by one insured against another. Limits are subject to review but in no event less
than $1,000,000 per occurrence for all covered losses and no less than $2,000,000
general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event
to be less than $1,000,000 per accident. If Contractor owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Contractor or Contractor’s employees will use personal autos in any
way on this project, Contractor shall provide evidence of personal auto liability for each
such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages.
Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured’s liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one insured
against another. Coverage shall be applicable to the City for injury to employees of
Contractor, subcontractors or others involved in the Work. The scope of coverage
provided is subject to approval by the City following receipt of proof of insurance as
required herein. Limits are subject to review.
444
BPG CA, LLC dba JW Professional Services Page 12 of 26
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Contractor.
Contractor and the City agree to the following with respect to insurance provided by
Contractor:
1. Contractor agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees, and agents, using standard ISO endorsement CG 2010 and CG 2037
with edition acceptable to the City. Contractor also agrees to require all contractors
and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Contractor, or Contractor’s employees, or agents, from waiving the right to
subrogation prior to a loss. Contractor agrees to waive subrogation rights against
the City regardless of the applicability of any insurance proceeds, and to require
all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or
its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Contractor shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or
reduction of discovery period) that may affect the City’s protection without the
City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Contractor’s general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any insurance
is not delivered as required, or in the event such insurance is canceled or reduced
at any time and no replacement coverage is provided, the City has the right, but
445
BPG CA, LLC dba JW Professional Services Page 13 of 26
not the duty, to obtain any insurance it deems necessary to protect its interests
under this or any other Agreement and to pay the premium. Any premium so paid
by the City shall be charged to and promptly paid by Contractor or deducted from
sums due Contractor, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to the City of
any cancellation or reduction of coverage. Contractor agrees to require its insurer
to modify such certificates to delete any exculpatory wording stating that failure of
the insurer to mail written notice of cancellation or reduction of coverage imposes
no obligation, or that any party will “endeavor” (as opposed to being required) to
comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Contractor or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self-insurance available to the City.
10. Contractor agrees to ensure that subcontractors, and any other party involved with
the Work who is brought onto or involved in the Work by Contractor, provide the
same minimum insurance required of Contractor. Contractor agrees to monitor and
review all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section. Contractor
agrees that upon request, all agreements with subcontractors and others engaged
in the Work will be submitted to the City for review.
11. Contractor agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that
it will not allow any contractor, subcontractor, Architect, Engineer, or other entity
or person in any way involved in the performance of Work contemplated by this
Agreement to self-insure its obligations to the City. If Contractor’s existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Contractor, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to change
the amounts and types of insurance required by giving the Contractor 90 days
advance written notice of such change. If such change results in substantial
additional cost to the Contractor, the City will negotiate additional compensation
proportional to the increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed
to have been executed immediately upon any party hereto taking any steps that
can be deemed to be in furtherance of or towards performance of this Agreement.
446
BPG CA, LLC dba JW Professional Services Page 14 of 26
14. Contractor acknowledges and agrees that any actual or alleged failure on the part
of the City to inform Contractor of non-compliance with an insurance requirement
in no way imposes any additional obligations to the City nor does it waive any rights
hereunder in this or any other regard.
15. Contractor will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until the
City executes a written statement to that effect.
16. Contractor shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Contractor’s insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to the City within
five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Contractor under this Agreement. Contractor expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials, and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts or impairs the
provisions of this section.
21. Contractor agrees to be responsible for ensuring that no contract used by any party
involved in any way with the Work reserves the right to charge the City or
Contractor for the cost of additional insurance coverage required by this
Agreement. Any such provisions are to be deleted with reference to the City. It is
not the intent of the City to reimburse any third party for the cost of complying with
447
BPG CA, LLC dba JW Professional Services Page 15 of 26
these requirements. There shall be no recourse against the City for payment of
premiums or other amounts with respect thereto.
22. Contractor agrees to provide immediate notice to City of any claim or loss against
Contractor arising out of the work performed under this Agreement. The City
assumes no obligation or liability by such notice, but has the right (but not the duty)
to monitor the handling of any such claim or claims if they are likely to involve the
City.
448
BPG CA, LLC dba JW Professional Services Page 16 of 26
EXHIBIT B
SCHEDULE OF COSTS
The labor rates are all inclusive without limitation, to include wage benefits, vehicle,
fuel, tools, mobilization and demobilization, supervision, insurance, all licenses, permits,
overhead and profit and all other requirements necessary for the commencement,
performance and completion of services.
MOORPARK PUBLIC LIBRARY (699 Moorpark Avenue)
Monthly Cost Annual Cost
Daily Janitorial Service: $1,724.00 $20,688.00
Semi-Annual (1x) Cost Annual (2x) Cost**
Semi-annual Janitorial Service* $500.00 $1,000.00
Moorpark Public Library Total Annual Cost: $21,688.00
RUBEN CASTRO HUMAN SERVICES FACILITY (612 Spring Road)
Monthly Cost Annual Cost
Daily Janitorial Service: $1,293.00 $15,516.00
Semi-Annual (1x) Cost Annual (2x) Cost**
Semi-annual Janitorial Service* $627.00 $1,227.00
Ruben Castro Human Services Total Annual Cost: $16,743.00
MOORPARK PUBLIC SERVICES FACILITY (627 Fitch Avenue)
Monthly Cost Annual Cost
Biweekly Janitorial Service: $793.00 $9,516.00
Semi-Annual (1x) Cost Annual (2x) Cost**
Semi-annual Janitorial Service* $2,060.00 $6,022.00
Moorpark Public Service Facility Total Annual Cost: $15,538.00
449
BPG CA, LLC dba JW Professional Services Page 17 of 26
MOORPARK CITY HALL, COMMUNITY CENTER & ACTIVE ADULT
CENTER (799 Moorpark Avenue)
Monthly Cost Annual Cost
Daily Janitorial Service $3,405.00 $40,860.00
Semi-Annual (1x) Cost Annual (2x) Cost**
City Hall Semi-annual Janitorial
Service* $3,160.00 $6,320.00
Semi-Annual (1x) Cost Annual (2x) Cost**
Community Center Semi-annual
Janitorial Service* $325.00 $650.00
Semi-Annual (1x) Cost Annual (2x) Cost**
Active Adult Center Semi-
annual Janitorial Service* $840.00 $1,680.00
Moorpark City Hall, Community Center & Active Adult
Center Total Annual Cost $47,650.00
ARROYO VISTA RECREATION CENTER (4550 Tierra Rejada Road)
Semi-Annual (1x) Cost Annual (2x) Cost**
Semi-annual Janitorial Service* $6,535.00 $13,070.00
PARK RESTROOM SERVICE
Monthly Cost Annual Cost
Daily Park Restroom Service $7,226.00 $86,712.00
TOTAL COST SUMMARY
Total Annual Cost
Total Annual Cost (All Services) $203,261.00
*The City reserves the right to modify the frequency of scheduled Semi-annual Janitorial
Services as needed, at its discretion.
**Annual cost for Semi-annual Janitorial Service is to include the annual scrub and strip vinyl
floors and apply 2-coats of wax, as noted in the Scope of Services specifications.
450
BPG CA, LLC dba JW Professional Services Page 18 of 26
SPECIAL REQUEST CLEANING
Rates to be applied for special service requests. Services not identified
below shall be negotiated on a case by case basis with the City
Representative, based on time and materials required to complete the work.
Hourly Rate
Additional Regular Janitorial Services: $38.25
One-Time Cost
Community Center: Scrub and strip vinyl
floors, apply 2 coats of wax: $2,162.00
One-Time Cost
Active Adult Center: Scrub and strip vinyl
floors, apply 2 coats of wax: $1,795.00
451
BPG CA, LLC dba JW Professional Services Page 19 of 26
EXHIBIT C
SCOPE OF SERVICES
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES AND PARKS
Contractor shall provide all labor, materials, tools, equipment, and transportation and
other items and services necessary to perform the janitorial services as described in the
specifications herein.
SCHEDULE AND LOCATIONS
Daily Services: Contractor shall provide Regular Janitorial Services at the following
locations:
• Moorpark Library: 699 Moorpark Avenue
o Contractor shall provide Regular Janitorial Services Monday through Saturday no
earlier than 8:00 p.m.
• Ruben Castro Human Services Center: 612 Spring Road
o Contractor shall provide Regular Janitorial Services Monday through Saturday no
earlier than 8:00 p.m.
o Contractor shall unlock and clean the exterior restroom by 7:30 a.m. on Saturdays.
• Moorpark City Hall, Community Center and Active Adult Center: 799 Moorpark
Avenue
o Beginning Tuesday, March 1, 2022, contractor shall provide Regular Janitorial
Services Monday through Friday.
o Regular Janitorial Services shall begin after regular work hours, on a schedule to
be determined by the City Facilities Supervisor or designee.
Biweekly Services: Contractor shall provide Regular Janitorial Services twice weekly,
on Mondays and Wednesdays, between 8:00 a.m. and 3:00 p.m. at the following location:
• Moorpark Public Services Facility: 627 Fitch Avenue
Daily and biweekly service shall be provided on all holidays where the holiday falls on a
regular service day, with the exception of New Year’s Day, Thanksgiving Day, July 4,
Labor Day, Memorial Day, and Christmas Day. The City reserves the right to assign the
hours that Contractor shall perform janitorial services under the Agreement, upon mutual
consent of Contractor.
Semi-annual Services: Contractor shall provide Semi-annual Janitorial Services two (2)
times per year at the following locations:
• Moorpark Library: 699 Moorpark Avenue
• Ruben Castro Human Services Center: 612 Spring Road
452
BPG CA, LLC dba JW Professional Services Page 20 of 26
• Moorpark Public Services Facility: 627 Fitch Avenue
• Moorpark City Hall: 799 Moorpark Avenue
o Includes the Administrative Building, Annex No. 1, Annex No. 2 kitchen and break
room, and the Development and Community Services building
• Moorpark Community Center: 799 Moorpark Avenue
o Includes the Apricot Room, Citrus Room, Lobby, Community Center Kitchen,
Restrooms, and Conference Room
• Moorpark Active Adult Center: 799 Moorpark Avenue
o Includes the Multipurpose Room, Offices, Kitchen, Restrooms, Braun Rooms 1
and 2, and adjoining hallways
• Arroyo Vista Recreation Center: 4550 Tierra Rejada Road
o Includes Offices, Meeting Rooms, Kitchen, Interior Hallways, Restrooms and
Gymnasium
Semi-annual services shall be performed at mutually agreed upon dates and times.
Park Restroom Services: Contractor shall provide daily Park Restroom Services
Monday through Sunday (including holidays) at twelve (12) park restroom facilities (2
restrooms per facility) at the following locations:
Park Address
Facility
Count
Arroyo Vista Community Park 4550 Tierra Rejada Road 2
Campus Canyon Park 6970 Campus Canyon Drive 1
Campus Park 6400 Harvard Street 1
College View Park 15400 Campus Park Drive 1
Glenwood Park 11800 Harvester Street 1
Mammoth Highlands Park 7000 Elk Run Loop 1
Miller Park 4530 Miller Parkway 1
Mountain Meadows Park 4350 Mountain Meadow Drive 1
Peach Hill Park 13200 Peach Hill Road 1
Poindexter Park 500 Poindexter Avenue 1
Tierra Rejada Park 11900 Mountain Trail Street 1
All restroom facilities shall be cleaned and in operation no later than 8:00 a.m., Monday
through Sunday, including all holidays.
453
BPG CA, LLC dba JW Professional Services Page 21 of 26
FACILITY ACCESS AND SECURITY
Contractor shall be provided with a set of keys and facility access cards, which the
Contractor shall sign for denoting the number and type of key or card provided and the
alarm code for that facility. Contractor is responsible for the keys and access cards, and
agrees not to duplicate them. If additional keys or access cards are needed Contractor
shall make a request to the City. Under no circumstances shall Contractor’s employees
admit anyone to areas controlled by a key or access card in their possession.
Contractor’s employees shall not disturb papers or personal effects on desks, open
drawers or cabinets, use telephones, computers, or other electronic equipment, or tamper
with other personal or City property.
Contractor agrees to be responsible for disarming facilities upon entry and for fully locking
and alarming buildings at the completion of each shift. Contractor further agrees that the
facilities shall never be left unattended unless fully locked and alarmed. Contractor
agrees that failure to fully secure the facilities can result in liquidated damages. The City
agrees to notify Contractor in writing when the alarm code for one of the facilities covered
by this Agreement has been changed. Upon termination of this Agreement, Contractor
shall return all keys provided by City.
SUPPLIES AND EQUIPMENT
Contractor agrees to provide and be responsible for the maintenance of their own
equipment, materials and tools of the trade for cleaning, as required to satisfactorily
perform the Scope of Service under this Agreement. This includes, but is not limited to:
commercial grade vacuum cleaner, carpet steam cleaner, floor scrubbing machine, floor
buffing machine, brooms, mops, floor buffing pads, towels and cleaning brushes.
Contractor further agrees that all employees shall be in uniforms that clearly identify them
as employees of the Contractor and shall carry appropriate identification when on duty.
At the discretion of the Facilities Supervisor or designee, select City-owned equipment
may be made available for Regular Janitorial Services at Moorpark City Hall, Community
Center and Active Adult Center.
Unless otherwise specified, City shall provide all cleaning and disinfecting solutions,
carpet cleaning solutions, and floor cleaners, sealers and finishers. Contractor shall
provide all cleaning and disinfecting solutions, carpet cleaning solutions, and floor
cleaners, sealers and finishers required for Semi-annual Janitorial Services. Contractor
shall provide floor scrubber, buffing and stripping material and equipment for annual and
special request vinyl floor scrub, strip and wax services. Unless otherwise specified, City
shall also provide all replenishable sanitary supplies, including paper towels, toilet tissue,
liquid soap, liquid sanitizers, air fresheners, plastic liners, and feminine sanitary supplies.
Contractor shall report any broken, malfunctioning, or vandalized equipment or fixtures
(including but not limited to heating/air conditioning units, plumbing, and electrical), and
shall report any graffiti applied to the interior or exterior of a City building, to the City’s
Parks and Facilities Supervisor immediately by telephone. In the event the Parks and
Facilities Supervisor is not available, Contractor shall leave a voice mail message on the
Supervisor’s work phone (805-517-6283).
454
BPG CA, LLC dba JW Professional Services Page 22 of 26
SERVICE TASKS
REGULAR JANITORIAL SERVICES shall include:
• Pick up litter, empty all trash containers, and replace container liners. Discard
trash and recycling materials into approved trash bins.
• Vacuum all floors and entry mats (carpeted and non-carpeted).
• Wet mop floors as needed (minimum of three days a week) using a cleaning
solution.
• Spot clean carpets by hand as needed, using appropriate carpet cleaner solution.
• Clean public counters with cleaning solution.
• Wash walls, partitions, and doors as needed with cleaning solution.
• Clean entry door windows with window cleaning solution.
• Clean and disinfect drinking fountains.
• Clean and refill all dispensers including but not limited to, paper towels, hand
sanitizer and soap.
• Dust all desks, tables, counters, horizontal surfaces, window sills, etc.
• Dust window blinds.
• Unlock restroom (when applicable)
• Clean restroom sinks with disinfectant cleaner.
• Clean restrooms counter tops with disinfectant cleaner.
• Wash and sanitize all restroom commodes, partitions, and urinals, including the
base of each unit, with disinfectant cleaner.
• Sanitize restrooms doorknobs and light switches.
• Sweep and wet mop restroom floors.
• Stock all restrooms dispensers, including toilet paper, paper towels, soap, and
sanitary napkins.
• Empty all restrooms trash and sanitary containers – replace liners. Dispose of
trash material in appropriate trash dumpster.
• Spot clean kitchen cabinet drawers/doors and fronts
• Wipe clean kitchen chairs and sofas.
• Clean and sanitize kitchen counters and tables.
• Spot clean kitchen entry doors.
• Sanitize kitchen doorknobs and light switches.
• Sweep and wet mop kitchen floors.
• Dust all horizontal kitchen surfaces.
• Clean kitchen microwave inside and outside.
• Clean kitchen exterior of refrigerators.
455
BPG CA, LLC dba JW Professional Services Page 23 of 26
• Clean kitchen sinks.
• Empty kitchen trash and recycling containers.
• Spot clean kitchen walls.
• Clean kitchen drain, vents, and filters as needed.
• Sanitize and clean all door handles and panic bar hardware with cleaning
solution.
• Clean refrigerators one time per month at Moorpark Public Services Facility,
Administration Breakroom, and Annex 2 Breakroom.
• Clean AAC kitchen floor mats weekly (remove mats, wash, dry and replace)
SEMI-ANNUAL JANITORIAL SERVICES shall include:
• All Regular Janitorial Services (as listed above)
• Deep clean offices, kitchens, and restrooms.
• Clean interior windows and window sills.
• Clean exterior windows and apply window spot removing chemical to remove
hard water stains.
• Dust building fixtures including but not limited to, florescent lights, burglar alarm
sensors, wall clocks, fire extinguishers and cases, and video security cameras.
• Clean and scrub all door thresholds.
• Clean walls and doors, and sanitize and clean all door handles and panic bar
hardware with cleaning solution.
• Shampoo all carpet and apply scotch guard.
• Scrub and apply approved sealer to tile pavers.
• Clean and restore wax and buff out vinyl floors.
• ANNUALLY (once each year), scrub and strip vinyl floors and apply 2-coats of
wax.
At Arroyo Vista Recreation Center:
Services shall include the Semi-annual Janitorial Services listed above, plus the
following:
• Gymnasium cleaning as follows:
o Remove, shoe marks from non-hardwood floor.
o Shampoo entry mats.
o Remove, shoe marks and gum from gym hardwood floor.
o Clean gym hardwood floor with hardwood floor solution.
o Clean baseboards.
o Clean entry door windows.
456
BPG CA, LLC dba JW Professional Services Page 24 of 26
o Clean bleachers, including base boards and walking surfaces. Remove
gum and shoe marks.
o Clean wall mats.
o Clean metal track around gym hardwood floor to remove debris.
At Moorpark Active Adult Center (AAC):
Services shall include all Semi-annual Janitorial Services listed above, plus the
following:
• Shampoo floor mats
• Clean cabinet surfaces, doors and handles
• AAC Kitchen:
o Clean stove and ovens, including stovetop, knobs, switches and oven
hood area and vents.
o Clean kitchen mats
o Sweep and wet mop kitchen floors, including areas under mats, sinks,
counters and appliances.
o Clean all appliance exteriors, including refrigerators, freezers and salad
bar.
o Clean/dust air vents
o Clean all horizontal surfaces including accessible storage areas under
counter tops.
o Clean cabinet surfaces and handles
PARK RESTROOM SERVICE shall include:
Parks restrooms shall be opened, cleaned and sanitized thoroughly on a daily basis
Monday through Sunday, including holidays. Any equipment that has been vandalized
or is in need of repair or any graffiti observed, shall be immediately reported to the City
Representative. All restroom facilities shall be cleaned, sanitized, and in operation no
later than 8:00 a.m. each day. Start time for restroom cleaning can be as early as 5 a.m.
Upon opening, restroom doors shall be locked in the open position. If lock is not
operable, Contractor shall notify City Representative immediately.
The restrooms shall be maintained and stocked with all necessary supplies to keep
restrooms operational Monday through Sunday, including but not limited to; hand soap,
paper towels, and toilet paper. All litter containers located inside and outside adjacent
to the restroom shall be emptied daily.
During inclement weather and upon the direction of the City Representative,
Contractor may be instructed to keep restrooms locked.
Park Restroom Service shall include:
a. Pick up and disposal of litter in and around restroom facility.
b. Empty trash receptacles and replace liner(s).
457
BPG CA, LLC dba JW Professional Services Page 25 of 26
c. Sweep and mop floors with cleaner/disinfectant.
d. Clean walls and ceiling with cleaner/disinfectant, including tile and grout.
e. Wash and disinfect partitions.
f. Remove graffiti with a City approved graffiti remover. If graffiti cannot be removed
with said cleaner, Contractor shall notify the City Representative within one (1) hour
of determination, but no earlier than 8:00 a.m.
g. Clean sinks with a cleaner/disinfectant.
h. Clean mirrors
i. Clean and disinfect toilets.
j. Restock toilet paper and paper towels.
k. Wet mop/hose the entire floor surface using cleaner/disinfectant. Dry the floor
with a dry mop before opening to the public.
l. Remove any offensive odors.
m. Any acts of vandalism or theft shall be immediately reported to the City
Representative.
n. Contractor shall lock restroom during periods of inclement (rain) weather, as
directed by the City Representative. Contractor shall open restrooms as weather
conditions allow, per the direction of the City Representative.
o. Contractor shall report all water leaks immediately upon discovery, and make
every attempt possible to shut water off in such a way that will isolate the
leaking fixture until repairs can be completed by City.
p. Contractor shall report all electrical problems, such as damaged building security
lights, non-operable hand dryers, etc., to the City Representative immediately upon
discovery.
q. Remove spitballs, cobwebs, and other foreign materials form doors, walls, ceilings,
partitions, vents, etc.
r. When restroom fixtures (i.e. toilets, sinks, urinals, etc) are determined to be
inoperable, Contractor shall cover said fixture with a black plastic trash can
liner, tape close the edges, and immediately notify the City Representative.
s. Clean and sanitize drinking fountains located outside adjacent to restrooms.
SPECIAL REQUEST CLEANING shall include:
In addition to the schedule tasks specified above, the City may from time to time request
additional service to be completed on an hourly basis or per quoted cost. Such
requested services shall be negotiated on a case by case basis. Costs shall be at the
rates listed in the Schedule of Costs when applicable, or as otherwise negotiated with
the City Representative. Such additional services may include:
458
BPG CA, LLC dba JW Professional Services Page 26 of 26
•Additional Regular Janitorial Services
•Additional scrub and strip of vinyl floors and application of 2 coats of wax
•Additional janitorial services as necessary
459
RESOLUTION NO. 2022-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2021/22 BUDGET ALLOCATING $13,620 FROM THE
GENERAL FUND (1000) FOR CUSTODIAL SERVICES AT
CITY HALL, COMMUNITY CENTER AND ACTIVE ADULT
CENTER
WHEREAS, on June 16, 2021 the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year (FY) 2021/22, which includes funding for janitorial
services at various city parks and facilities; and
WHEREAS, a staff report has been presented to the City Council recommending
award of an agreement to BPG CA, LLC DBA JW Professional Services for Janitorial
Services at Various City Facilities and Parks; and
WHEREAS, the agreement adds daily janitorial service at City Hall, Community
Center and Active Adult Center; and
WHEREAS, a budget amendment in the amount of $13,620 from the General Fund
(1000) is needed to fund daily janitorial services at City Hall, Community Center, and
Active Adult Center.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $13,620 from the General
Fund (1000), as more particularly described in Exhibit “A”, attached hereto, is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of January, 2022.
________________________________
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Exhibit A – Budget Amendment
ATTACHMENT 2
460
Resolution No. 2022-____
Page 2
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
1000-000-00000-33990 13,620.00$
Total 13,620.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
1000-171-F0001-51000 79,244.00$ 6,810.00$ 86,054.00$
1000-171-F0003-51000 11,216.00$ 6,810.00$ 18,026.00$
-$ -$ -$
-$ -$ -$
-$ -$ -$
Total 90,460.00$ 13,620.00$ 104,080.00$
Fund Title
General Fund
EXHIBIT A
BUDGET AMENDMENT FOR
GENERAL FUND (1000)
JANITORIAL SERVICES AT CITY HALL, COMMUNITY CENTER, AND
ACTIVE ADULT CENTER
FY 2021/22
461