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Home My WebLink AboutAGENDA REPORT 2021 1215 CCSA REG ITEM 10HCITY OF MOORPARK,   CALIFORNIA City Council Meeting of December 15, 2021 ACTION APPROVED STAFF RECOMMENDATION, INCLUDING ADOPTION OF RESOLUTION NO. 2021-4060. (ROLL CALL VOTE: UNANIMOUS). BY K. Spangler. H.Consider Resolution Amending the Fiscal Year 2021/22 Budget by $12,000 from the General Fund to Fund Electrical Engineering Services for a Generator Automatic Transfer Switch Replacement and Adding the Outdoor Lights to the Emergency Power Panel at the Police Services Center. Staff Recommendation: Adopt Resolution No. 2021-4060 amending the Fiscal Year 2021/22 Budget for Electrical Engineering Services at the Police Services Center. (ROLL CALL VOTE REQUIRED) (Staff: Jessica Sandifer, Community Services Manager) Item: 10.H. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jessica Sandifer, Community Services Manager DATE: 12/15/2021 Regular Meeting SUBJECT: Consider Resolution Amending the Fiscal Year 2021/22 Budget by $12,000 from the General Fund to Fund Electrical Engineering Services for a Generator Automatic Transfer Switch Replacement and Adding the Outdoor Lights to the Emergency Power Panel at the Police Services Center BACKGROUND The Police Services Center (PSC) facility was constructed in 2005. As a critical facility and the location of the City’s Emergency Operations Center, the PSC has a diesel generator to provide emergency back-up power in case of power outage or other natural disaster. A Tesla backup battery system was added to the site which provides another source of back-up power for the facility. However, it was recently discovered that a critical component of the electrical system has failed and will need to be redesigned and ultimately replaced. DISCUSSION Most generators come with an Automatic Transfer Switch (ATS). In cases of power outage, the ATS is responsible for automatically detecting the power outage and disconnecting the PSC building from utility power and connecting it to the generator power. It also operates in reverse when utility power is restored, it disconnects the generator power and reconnects the utility power. Typically, an ATS is designed specifically for each site and is engineered to meet the total electrical demands of the emergency power systems. The ATS at the PSC has failed and no longer functions. It is unable to be repaired and needs to be replaced. With the ATS down, the generator currently needs to be turned on manually to function. Staff has also noted in recent power outages that some of the outdoor lighting systems do not function when the generator is running which is a safety concern. In order to replace the ATS and add the outdoor lights to the emergency power panel, an electrical engineer is needed to prepare electrical plans. Staff has identified an Item: 10.H. 555 Honorable City Council 12/15/2021 Regular Meeting Page 2 electrical engineering firm, Budlong Associates, Inc. (Budlong) to prepare the plans and specifications for the project. The City has used Budlong in the past and they have the necessary work experience and certifications to perform the work. The cost to hire the electrical engineer is $10,000. Staff is requesting a budget amendment for this work. The estimated cost to replace the ATS and add the outdoor lights to the emergency panel is $20,000. Staff will return to the City Council to appropriate the funding to replace the ATS once the plans have been prepared and bids have been received. FISCAL IMPACT The cost to hire the electrical engineer is $10,000 plus a $2,000 contingency. Staff is requesting a budget amendment in the amount of $12,000 from the General Fund (1000) to fund these services. The estimated fund balance in the General Fund (1000) is approximately $2,616,252. After the allocation of the $12,000 for electrical engineering services, this will leave an estimated fund balance of approximately $2,604,252 for other expenditures. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) Adopt Resolution No. 2021-____ amending the Fiscal Year 2021/22 Budget for Electrical Engineering Services at the Police Services Center. Attachment: Resolution No. 2021-_____ 556 RESOLUTION NO. 2021-______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2021/22 BUDGET BY APPROPRIATING $12,000 FROM GENERAL FUND (1000) FOR ELECTRICAL ENGINEERING SERVICES FOR GENERATOR AUTOMATIC TRANSFER SWITCH REPLACEMENT AND ADDING THE OUTDOOR LIGHTS TO THE EMERGENCY POWER PANEL AT THE POLICE SERVICES CENTER WHEREAS, on June 16, 2021, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2021/22; and WHEREAS, a staff report has been presented to the City Council requesting a budget amendment in the amount of $12,000 from the General Fund (1000) to fund electrical engineering services related to replacement of the generator automatic transfer switch at the Police Services Center and adding the outdoor lights to the emergency power panel; and WHEREAS, Exhibit “A”, attached hereto and made a part hereof, describes said budget amendment and the resultant impact to the budget line item. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $12,000 from the General Fund (1000), as more particularly described in Exhibit “A”, attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 15th day of December, 2021. _____________________________ Janice S. Parvin, Mayor ATTEST: ___________________________________ Ky Spangler, City Clerk Exhibit A – Budget Amendment ATTACHMENT 557 Resolution No. 2021-_____ Page 2 FUND BALANCE ALLOCATION: Fund-Account Number Amount General Fund 1000-000-00000-33990 12,000.00$ Total 12,000.00$ EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 1000-171-F0009-51000 1,788.00$ 12,000.00$ 13,788.00$ Total 1,788.00$ 12,000.00$ 13,788.00$ EXHIBIT A BUDGET AMENDMENT FOR GENERAL FUND (1000) ELECTRICAL ENGINEERING SERVICES AT POLICE SERVICES CENTER FY 2021/2022 Fund Title 558