HomeMy WebLinkAboutAG RPTS 2022 0208 LB REG S°
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�IT� PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
9 0� ^ Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov
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LIBRARY BOARD REGULAR MEETING AGENDA
February 8, 2022
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PUBLIC COMMENT:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
7. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Quarterly Report for Second Quarter Fiscal Year 2021/2022. Staff
Recommendation: Receive and file report. (Staff: Christine Conwell)
B. Consider Fine Free Library Program at Moorpark City Library. Staff Recommendation:
Recommend approval of fine free library program to City Council (Staff: Jessica
Sandifer)
C. Consider Update on Library Project. Staff Recommendation: Receive verbal report.
(Staff: Jessica Sandifer)
JANICE S.PARVIN DR.ANTONIO CASTRO CHRIS ENEGREN DANIEL GROFF DAVID POLLOCK
Mayor Councilmember Councilmember Councilmember Councilmember
8. CONSENT CALENDAR:
A. Approval of Minutes from the Library Board Regular Meeting of November 9,2021.
Staff Recommendation: Approve the minutes as presented.
B. Approval of Minutes from the Joint Meeting of the City Council and Library Board
Meeting of April 14, 2021. Staff Recommendation: Approve the minutes as
presented.
9. ADJOURNMENT:
i ► •erly Sex . , Administrative Assistant II
Posted: February 3, 2022.
Regular Library Board Meeting Agenda
February 8, 2022
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of Regular Meeting of the Library Board for February 8, 2022.
Executed this 3rd day of February 2022, at Moorpark, California.
/ ,4„
erly Sexto►
A ministrative Assistant II
Parks, Recreation and Community Services Department
ITEM: 7.A
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Community Services Manager
BY: Christine Conwell, City Library
DATE: 02/08/2022 (Regular Meeting)
SUBJECT: Consider Library Quarterly Report for Second Quarter Fiscal Year
2021/2022
DISCUSSION
Attached is the Second Quarter Report for Fiscal Year 2021-22 for the Moorpark City
Library.
STAFF RECOMMENDATION
Receive and file the report.
Attachment— Quarter 2 Report
Library Board ATTACHMENT: 7.A
02/08/2022 Regular Meeting
Page 2
Moorpark City Library
Quarterly Report
October— December 2021
Highlights
Library staff and volunteers promoted library services and gave away 300 early reader
books and bookmarks during Country Days on October 2, 2021. Many visitors to the
booth were surprised to learn that the Library was open for in-person services and
programs.
Three hundred twenty-five participants decorated pumpkins and created owl puppets
with Library staff during Haunted High Street on October 31, 2021. Teen volunteers
played an important role in distributing craft materials and keeping the area tidy against
the winds.
Two staff members transformed the Library's booth for Holiday on High Street on
December 4, 2021, into a delicious-looking gingerbread house using recycled materials
from the craft room. At the booth, participants created a keepsake ornament that
contained a ribbon that was the same height as their child and poem. Although the craft
was geared towards younger families, several parents of high schoolers had fun getting
their big kids involved.
In November, the California State Library announced a partnership with California State
Parks on a Parks Pass Pilot Program. Every public library branch in California will be
provided a state park pass for circulation to library users! The program was supposed to
launch in January 2022 to coincide with the First Day Hike but was delayed until Spring
2022.
During this quarter, staff applied to be a premier partner with the #PlantWildflowers
Initiative, a nationwide education and action initiative to highlight pollinator diversity and
spark local efforts to support wild pollinators. Selected applicants will be notified by
January 14, 2022.
Two part-time library associate vacancies were filled this quarter, bringing the staffing
level back to 7.5 full-time-equivalent.
Library Board ATTACHMENT: 7.A
02/08/2022 Regular Meeting
Page 3
Moorpark City Library Quarterly Statistics, FY 2021-2022
Library Usage
Door Count Cards Issued Public Tours Number of Volunteer
Computer Volunteers Hours
Sessions
Fiscal Year 21-22 20-21 20-21 20-21 20-21 20-21 20-21 20-21 20- 20-21 20- 20-21
21 21
July 4,108 0 75 27 222 0 0 0 12 0 18 0
August 4,079 0 73 58 229 0 0 0 7 0 9 0
September 3,955 0 110 46 240 0 2 0 21 0 43 0
October 4,301 6 94 41 263 6 0 0 23 0 53 0
November 3,793 81 61 29 204 81 0 0 19 0 28 0
December 3,569 4 51 32 199 4 0 0 21 0 39 0
1s`QTR Total 12,142 0 258 131 691 0 2 0 40 0 70 0
2nd QTR Total 11,663 91 206 102 666 91 0 0 63 0 120 0
YTD 23,805 91 464 233 1,357 91 2 0 103 0 190 0
Circulation of OverDrive Kanopy Total Circulation Holds Placed Brainfuse
Print&AV Circulation
Fiscal Year 21-22 20-21 21-22 20-21 21-22 20-21 20-21 20-21 21-22 20-21 21-22 20-21
July 8,299 1,764 596 845 118 175 9,013 2,784 1,405 1,408 449 4
August 7,853 2,587 549 780 165 159 8,567 3,526 1,359 2,066 130 15
September 7,857 2,837 585 643 196 278 8,638 3,758 1,610 2,523 309 123
October 7,258 3,298 564 774 214 356 8,036 4,428 1,466 2,422 152 241
November 6,576 3,102 521 618 179 160 7,276 3,880 994 2,248 248 181
December 6,456 2,908 573 687 183 135 7,212 3,730 1,128 2,212 469 320
1st QTR Total 24,009 7,188 1,730 2,268 479 612 26,218 10,068 4,374 5,997 888 142
2"d QTR Total 20,290 9,308 1,658 2,079 576 651 22,524 12,038 3,588 6,882 869 742
YTD 44,299 16,496 3,388 4,347 1,055 1,263 48,742 22,106 7,962 12,879 1,757 884
Collections:
In October, staff completed the teen collection expansion and created a Middle Grades
collection from newly available space. This collection contains titles that the librarians
have determined will have the most significant appeal to middle school students, the
issues they are facing, and their developmental stage. Staff is considering changing the
collection's name since it has primarily appealed to 4th and 5th graders. Parents have
also expressed appreciation for the Middle Grades collection because it has made it
easier to identify age-appropriate titles with high reading levels and points.
Library Board ATTACHMENT: 7.A
02/08/2022 Regular Meeting
Page 4
In December, staff completed a full collection inventory. Every item in the library was
scanned and compared to catalog records for accuracy. The inventory allows the
Library to ensure that the catalog accurately reflects the items that are physically on
the shelves.
Total Programs Total Program
Attendance
Fiscal Year 21-22 20-21 21-22 20-21
July 29 9 445 23
August 21 6 224 49
September 24 6 543 51
October 29 6 600 40
November 27 4 296 23
December 30 2 551 16
15t QTR Total 74 21 1,212 123
2nd QTR Total 86 12 1,447 82
YTD 160 33 2,659 205
Programming:
In celebration of Picture Book Month in November, the children's librarian invited a
different community member to read each week during Storytime. This year's special
guests included Mayor Janice Parvin, Superintendent Kelli Hays, Moorpark Princess
Rayline Perez, and Ventura County Deputy Riggs. At the end of each session, families
had an opportunity to ask questions and take photos with the readers.
Reading Buddies, a program for elementary students, resumed in November. Adult
volunteers spend 20-30 minutes listening to students read aloud each week. This
practice supports pronunciation assistance, vocabulary development, and specific
comprehension skills.
The teen librarian offered a week-long study night program for teens and college
students preparing for finals at the end of December. Participants received a gift bag
with study-aid items, research assistance, and a quiet room to take a break.
The Library's first Tiny Art Show was displayed near the teen section during November.
The program was offered to high school teens and adults, but staff would make it an all-
ages event if provided again. Thirty-two tiny art kits were picked up from the Library in
October, and twenty-four were returned to be displayed.
Other programs offered during the quarter include Book Club for Adults, Crafty Adults,
Preschool Storytime, Pajama Storytime, Gametime, Tabletop Teens, Comic Book Club,
Teen Volunteer Training, and the Teen Advisory Group.
Library Board ATTACHMENT: 7.A
02/08/2022 Regular Meeting
Page 5
Facebook Likes Facebook Instagram Teen Instagram YouTube
Followers Followers Followers Subscribers
Fiscal Year 21-22 20-21 21-22 20-21 21-22 20-21 21-22 20-21 21- 20-21
22
July 1,219 1,233 1,410 1,344 1,045 747 99 N/A 27 6
August 1,215 1,228 1,407 1,349 1,045 772 99 N/A 27 11
September 1,216 1,224 1,413 1,352 1,045 799 99 N/A 27 15
October 1,217 1,222 1,417 1,356 1,045 832 110 N/A 27 17
November 1,214 1,221 1,415 1,356 1,051 849 110 N/A 27 19
December 1,213 1,222 1,413 1,358 1,051 869 110 N/A 27 21
1st QTR Total 1,216 1,224 1,413 1,352 1,045 799 99 N/A 27 15
2"d QTR Total 1,213 1,222 1,413 1,358 1,051 869 110 N/A 27 21
YTD 1,213 1,222 1,413 1,358 1,051 869 110 N/A 27 21
Facebook Reach Instagram Reach Teen Instagram YouTube Unique Webpage
Reach Views Unique Views
Fiscal Year 21-22 20-21 21-22 20-21 21-22 20-21 21-22 20-21 21-22 20-21
July 287 237 393 337 N/A N/A 76 9 2,038 1,579
August 260 347 413 334 N/A N/A 45 27 1,841 1,793
September 277 307 398 360 N/A N/A 55 61 2,154 2,156
October 69 359 397 448 129 N/A 86 63 1,923 1,873
November 11 536 415 413 150 N/A 56 80 1,917 1,592
December 85 477 1,169 312 4,469 N/A 42 79 1,711 1,451
1s`QTR Total 824 891 1,204 1,031 N/A N/A 176 97 6,033 5,528
2"d QTR Total 265 1,372 1,981 1,173 4,748 N/A 184 222 5,551 4,916
YTD 1,089 2,263 3,185 2,204 4,478 N/A 360 319 11,584 10,444
Online Engagement:
In 2021 Facebook algorithm changes were made to personalize the newsfeed for every
individual on its platform. As a result of these changes, organic reach on the Library's
Facebook page has declined by a drastic 68%. The algorithmic changes have not
impacted Instagram's reach, which grew 65% this quarter. In December, our marketing
team created Instagram reels, a short video/graphic of up to 60 seconds set to music, to
our feed. The first reel posted on the Teen Instagram featured the staffs favorite YA
books read in 2021 and received 4,291 views!
ITEM: 7.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Community Services Manager
8Christine Conwell, City Library
DATE: 02/08/2022 (Regular Meeting)
SUBJECT: Consider Fine Free Library Program at Moorpark City Library
BACKGROUND
Throughout the United States, libraries are recognizing that fines for overdue materials
returned late are a barrier to the public accessing library materials and early learning
opportunities. At least 400 libraries across the Country have transitioned to a fine free
model, according to the Urban Libraries Council. Major cities that have gone fine free
include Baltimore, Chicago, Denver, Los Angeles, Oakland, Philadelphia, San Diego, San
Francisco and Seattle, to name a few. Locally, Camarillo, Simi Valley, Thousand Oaks,
and the Ventura County Library System have gone fine free. Removing overdue fines for
materials will attract customers who may not be using the library due to overdue fines.
Furthermore, studies show that overdue fines disproportionately impact low-income
library patrons, who tend to use the library at a higher frequency to access resources like
computers or high-speed internet that they are unable to supply with their limited incomes.
DISCUSSION
Staff has been studying implementing a Fine Free Program at the Moorpark City Library
(MCL). The following benefits can be achieved by implementing such a program:
• Increase patron access to materials and services: A Fine Free Program would
attract patrons back to the library who may not be using the library due to overdue
fines. Overdue fines lead to blocked accounts which dissuade users from using
the library. Currently about 5,000 Moorpark Library accounts are blocked. When
the fine free program is implemented, it is recommended that all past overdue fines
be cleared from all blocked accounts. Once the overdue fines are cleared under
the fine free program approximately 2,300 of the currently blocked users could
immediately return to the library and begin using resources.
Library Board
02/08/2022 Regular Meeting
Page 2
• Optimize library staff time and increase efficiency: Collecting overdue fines impacts
staff time. In 2019, the MCL implemented automatic renewals, in an effort to
reduce the amount of overdue fines. Automatic renewals automatically renew
overdue items for one additional two-week period, reducing fines based on patrons
not renewing their checked-out materials. But even with the implementation of
autorenewals it costs at a minimum 50% of the fine revenue to collect it. As an
example in FY 2018/19 MCL staff spent 572 hours in staff time at a cost of$8,549
to collect $10,849 in fines. In FY 2019/20, after auto-renewals were implemented,
MCL staff spent 239 hours and $3,568 in staffing to collect $6,174 in fines. The
hours spent collecting overdue fines could have been spent assisting library
patrons or planning and conducting library programming.
• Encourages the return of library materials so that many items don't have to be re-
purchased: Often times patrons just choose to hold on to the materials, rather than
returning them and dealing with the fine. In these instances, patrons are charged
the overdue fines in addition to the replacement cost of the item. Among libraries
that have gone fine free, they report an increase in the number of items returned
to the library and increases in lost items returned to the library. Chicago reported
a 240% increase in book returns within the first month of going fine free. High
Plains Library district in Colorado saw an increase in circulation and 95% of their
materials returned within one week of the original due date.
• Provides for equity and inclusion for all library patrons: As mentioned fines and
fees disproportionately affect low-income library patrons. In Moorpark, it is no
different. The neighborhoods in the city that have the highest number of blocked
accounts also happen to be the areas that have a lower median income by almost
half of the median income of the City. ($62,956, as compared to the City Median
income of$112,842). Approximately 34% of blocked accounts come from a census
tract with lower median household incomes.
Overdue library fine revenues over the last three fiscal years prior to the pandemic
averaged $10,794 with most of the revenue taken up by staff time attempting to collect
the fines. During the COVID-19 pandemic, in recognition of the economic hardships of
the pandemic, library overdue fines have been suspended so the library budget has been
operating for two years without benefit of this revenue.
As mentioned earlier, as part of the implementation of the Fine Free Program staff is also
recommending waiving all overdue fines currently on the books. Currently, library patrons
accrue overdue fines until the book is returned. If the book remains overdue for 28 days
it is considered lost. Patrons accrue overdue fines until the item is returned or deemed
lost. Once deemed lost the patron then accrues the replacement book cost in addition to
the overdue fines. Under current policy, accounts are blocked once they reach a $5
minimum overdue fine. However, accounts are not sent to collections until they reach a
minimum of $50. Since very few accounts reach the $50 minimum, very few accounts
achieve successful collection. Since 2007, the MCL has accrued a balance of uncollected
Library Board
02/08/2022 Regular Meeting
Page 3
overdue fines totaling $57,171, an average of $11.43 per blocked account, which does
not reach the $50 minimum to qualify for collection. Collection is only conducted on an
account-by-account basis, so even though the total balance exceeds $50, the fact the
individual accounts do not exceed the $50 makes them ineligible for collection.
Although fine free would do away with overdue library fees, it would not eliminate fees for
lost or damaged materials. Patrons would still be required to pay for these materials
consistent with adopted library policies. Once an item is deemed lost(after 28 days) those
accounts would become blocked and a replacement fee charged to their account. In this
scenario, patrons would be unable use the library. Unlike now, where the Patron has to
pay the overdue fines and return the item to unblock their account, with Fine Free the
patron would simply need to bring the material back to the library, and no fines or
replacement fees would be due in order to restore their access to the library.
If approved by the City Council, staff proposes to continue to suspend overdue fines, and
implement the fine free library policy effective July 1, 2022 with the start of the new fiscal
year.
Attached to this report is a redline version of the Library Policies and Procedures,
removing the overdue fines. The City Council's adopted fee resolution would also be
updated to remove the overdue fines.
STAFF RECOMMENDATION
Recommend approval of implementation of a Fine Free Library policy to the Moorpark
City Council, including waiver of all overdue fines.
Attachment— Redline Changes for Fine Free Policy
ATTACHMENT: 7.B.
Redline Changes for Fine Free
ATTACHMENT
REDLINE CHANGES FOR FINE FREE POLICY
Policy 6.18: Moorpark City Library Circulation
The following policy governs the terms by which materials may be borrowed from the
Moorpark City Library(Library).
1. Library Card Registration
Any person residing in California may borrow materials free of charge from the
Library. Cardholders are responsible for all material checked out on their card.
The Moorpark City Library Card application may be revised from time to time.
Changes will be submitted by the City Librarian and reviewed and approved by the
City Representative before changes are implemented. Library Card applications
shall be made available in both English and Spanish.
Library Cards for Adults. Any person 18 years of age or older applying for a Library
card must show proof of identity and residence. Post office boxes are acceptable
as mailing addresses; however, proof of residence is required to obtain a card.
Acceptable identification may be any of the following:
A. California driver's license
B. California identification card
C. Check imprinted with name and address
D. Official mail (postmarked with current address)
E. Current bill imprinted with name and address
F. Current monthly rent receipt
G. Tax payment receipt
Restricted Temporary Library Cards for Teenagers without Parental or Legal
Guardian Signature. Patrons 12 years of age through 17 years of age are
classified as teenagers in this policy. Teenagers do not need a parent's or legal
guardian's signature to get a restricted, temporary, one-time use card; however, a
parent or legal guardian must sign the application in person, in the presence of
Library staff, for the teenager to obtain their permanent card, which allows
continued checkout of material, use of the public computers, and the ability to
check out media (DVDs, etc.). In order to obtain a temporary, one-time use card,
ATTACHMENT: 7.B.
Redline Changes for Fine Free
the teenager must be a Moorpark resident or attend a Moorpark school. To obtain
their temporary card,the teenager must present a picture ID verifying residency or
attendance at a Moorpark school. The temporary, one-time use card allows
teenagers to check out two written material items only. Library staff will provide
the teenager with a letter for their parent or legal guardian which explains the
temporary card.
Library Cards for Children. All children are eligible to become a library cardholder
with the understanding that the child's parent or legal guardian agrees to take
responsibility for maintaining the child's account in good standing. Good standing
includes the return of materials borrowed on the account, and resolving any
associated late fees, item damage, or any other charges.
The signature of a parent or legal guardian, in person at the Library, is required on
applications of children under 12 years of age and for permanent library cards for
youth ages 12 through 17.
Once the library card application is signed, the cardholder agrees to follow the
rules and regulations of the Library. New cardholders are limited to borrowing two
items on the first day the card is used. When those items are returned, the
cardholder may borrow with full privileges as long as their account is in good
standing.
2. Confidentiality of Library Records
California State law (Government Code, Title I, Division 7, Chapter 3.5, Sections
6254 (j) and 6267) protects the confidentiality of library patrons. Library staff will
always operate in a manner that conforms to the requirements of the law in the
handling of cardholder records and accounts. According to this statute, Library
staff may not release information to any other party regarding any item borrowed
by any other person, including information released to a parent or legal guardian
regarding what items their child has checked out.
As permitted by the above-cited statute, Library staff may release information on
a cardholder's account to a third party if the cardholder has provided a written
notice allowing the third party access to the cardholder's account information. A
cardholder may authorize another party to pick up and check out materials by
sending his or her library card along with the written request or notice with the third
party. Cardholders may elect to associate their Library card account with that of
another cardholder for purposes of learning what items are checked out on the
associated card, to receive notice that the associated card has fees, or to pick up
holds. The request to associate cards must be made in person at the Library, both
cardholders must be present to associate cards, and both cardholders must have
their library cards with them. Requests for another patron to pick up holds without
an authorized association noted on the account will not be honored.
ATTACHMENT: 7.B.
Redline Changes for Fine Free
Demographic information may be gathered in order to plan Library services. This
information is used anonymously and is not disclosed in any way that would
identify the person registering. All information provided on the registration form is
protected by the statute cited above.
3. Non-Resident Cardholders
Persons residing outside of the State of California may obtain a Library card by
paying a non-resident fee as determined by resolution of the City Council.
Payment of this fee will entitle the cardholder to the same borrowing privileges
enjoyed by all other Library card holders.
4. Loan Periods
The Moorpark City Library Fine and Fee Schedule is available online at
moorparklibrary.org and at the Library Circulation Dock, and incl des the loan
category no longer than three(3)months.
There is a checkout limit of 30 total items per Moorpark cardholder.
Item Type Maximum Loan Renewals—
Limit Period see below
Books Audiobooks 30 3 weeks 1
DVDs 10 1 week 1
Discovery Kits 1 3 weeks 1
Electronic Materials Varies Varies Varies
Materials checked out at Moorpark City Library that belong to other consortium
libraries shall follow the lending policy of the owning library, not the Moorpark City
Library lending policy. Cardholders may review their accounts online or phone the
library to check loan periods or renewal capability.
Reference materials must be used in the Library and are not available for checkout.
These materials may be loaned to other libraries for in-library use only.
5. Renewals
All Moorpark Library items will auto-renew one time for the standard loan period
for the item unless the item is on hold for another cardholder. At the completion of
the renewal period, Cardholders must return the item to the library_ to avoid
incurring late fees.
6. Number of Items per Library Card
Formatted:Level 2
ATTACHMENT: 7.B.
Redline Changes for Fine Free
borrowing limitations and fines and fees.
7. Holds and Suggestions for Purchase
Holds may be placed to reserve items by completing a hold request form on the
online catalog. Cardholders will be notified via e-mail or by phone when items are
available. Items will be held for one week from the date of notification to the
cardholder.
Items not owned by the Moorpark Library may be requested from other consortium
libraries through the shared library catalog. Library cardholders are also welcome
to fill out a"Suggestion for Purchase"form, available at the library or on-line at the
library website.A librarian will review each of these suggestions.
8. Overdue, Lost, and Damaged Material
Cardholders assume full responsibility for the return of materials, in good condition,
on or before the due date noted on the receipt provided at check out.- No overdue
fines are charged. Fees accrue for each day the Library is open Fees vary by
item type.
There aretwo-outside item return bin has two compartmentss; one for books and
one for media (CDs, DVDs, Audio Books, etc.). Patrons are advised to return
media to the circulation desk or place media in the media designated book drop.
Patrons will be charged for media materials that have been damaged from being
returned in the book drop marked for books.
Library cardholders assume full responsibility for loss or damage to materials they
check out. Damage includes, but is not limited to, stained and/or torn covers or
pages, writing in or on materials, liquid damage, missing pages, missing pieces,
scratched discs, and dirty or damaged cases or damaged parts. Charges for
materials lost or damaged beyond repair will be the price shown in the Library's
automated catalog, either the actual cost or a default cost for the type of item plus
a processing fee (reference the Moorpark City Library €iae-.cd Fee Schedule)
- - - --- - - --- -- -__ .--e . In the cases of unusual circumstances,
it will be left to the City Librarian under direction of the City Representative to
assess charges for lost or damaged materials other than as specified by the
Moorpark City Library Fine and Fee Schedule.
In lieu of paying for a lost item, a cardholder may replace the lost material with like
material of equal or greater quality if the replacement item fulfills collection
development criteria. The City Librarian has final authority to determine the
acceptability of the substitute item. The cardholder is still responsible for the
processing fee and any overdue fees accrued. Charges for damaged materials
ATTACHMENT: 7.B.
Redline Changes for Fine Free
that can be repaired will be determined on a case-by-case basis by the City
Librarian under the direction of the City Representative.
It is the responsibility of the cardholder to return borrowed items on time. Overdue
notification is done as a courtesy only. Overdue items are considered lost 30 days
after the due date and applicable fees will be assessed. If an item has been
determined lost and the patron has paid the required fee, but is able to locate and
return the item in good condition within 30 days of paying the lost item fee, a refund
for the cost of the lost item will be processed. No refunds for lost items will be
processed after 30 days have passed. Cardholders are advised to keep check out
receipts and verify item due dates on their online account as they are responsible
for all fees whether or not they receive a courtesy notice.
If approved by the City Representative, Cardholder accounts with fees totaling
$5.00 or more or with currently overdue items will be prevented from checking out
new items _ _ _ _ _ _ _ .. -. • _ _ - until fees are paid. In
financial hardship cases,the City Librarian may work with the cardholder to provide
an alternate payment plan and will note such arrangements on the cardholder
record for tracking purposes.
9. Recovering Overdue Materials
The Library sends courtesy overdue notices to a cardholder, via email or text
message, 14 days after an item is due. At 28 days after the item is due, a second
notice and bill is sent to the cardholder requesting that either: 1) the item be
returned and fees paid; or 2) the cardholder can pay the cost of the item, which
shall be identified as lost, plus a processing fee established by Resolution of the
City Council. At 14 days following the second notice, delinquent accounts with a
value of over$50.00 shall be referred by the City to a collection agency.
ITEM : 7.C.
Consider Update on Library Project.
Verbal Presentation
No Staff Report
ITEM: 8.A.
MINUTES OF THE REGULAR LIBRARY BOARD REGULAR MEETING
Moorpark Community Center November 9, 2021
A Regular Meeting of the Library Board of the City of Moorpark was held on November 9,
2021, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
President Goble called the meeting to order at 6:05 P.M.
2. PLEDGE OF ALLEGIANCE:
Board Member Banks led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Banks, Burnett, President Pro Tern Mc Dowell and
President Goble.
Absent Board Member Marshall.
Staff: Jessica Sandifer, Community Services Manager; Christine Conwell,
Librarian; Kimberly Sexton, Administrative Assistant II.
4. SPECIAL AGENDA ITEMS:
A. Consider Selection of Library Ad Hoc Committee.
Board Member Banks and President Goble volunteered to serve on the Library
Ad Hoc Committee.
5. PUBLIC COMMENT:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
None.
Minutes of the Regular Library Board
Moorpark, California Page 2 November 9, 2021
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
Board Member Burnett announced an upcoming free virtual event on November 30,
2021, by Library Journal for a Design Institute program.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Quarterly Report for First Quarter Fiscal Year 2021/2022.
Staff Recommendation: Receive and file report.
Christine Conwell gave the report.
There were no speakers.
MOTION: President Pro Tern Mc Dowell moved and Board Member Burnett seconded
a motion to receive and file the Library Quarterly Report for First Quarter Fiscal Year
2021/2022. The motion carried by unanimous voice vote 4-0 with Board Member
Marshall absent.
9. CONSENT CALENDAR:
MOTION: President Pro Tem Mc Dowell moved and Board Member Burnett seconded a
motion to approve the Consent Calendar. The motion carried by unanimous voice vote
4-0 with Board Member Marshall absent.
A. Approval of Minutes from the Library Board's Regular Meeting of October 12,
2021. Staff Recommendation: Approve the minutes as presented.
10. ADJOURNMENT:
President Goble adjourned the meeting at 6:30 P.M.
Linda Goble, President
Kimberly Sexton, Administrative Assistant II
Item: 8.B.
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND LIBRARY BOARD
Moorpark, California April 14, 2021
A Special Joint Meeting of the Moorpark City Council and Library Board was held on
Wednesday, April 14, 2021, at 7:00 p.m. at the Moorpark Community Center located at
799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council meeting to order at 7:03 p.m.
President Goble called the Library Board meeting to order at 7:03 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Councilmember Enegren led the Pledge of Allegiance.
3. ROLL CALL:
Library Board: Board Members Burnett (via Zoom); Marshall,
McDowell, and President Goble.
Absent: Board Member Banks.
City Council: Councilmembers Castro, Enegren, Groff,
Pollock, and Mayor Parvin.
Staff Present: Troy Brown, City Manager; PJ Gagajena,
Assistant City Manager; Jeremy Laurentowski,
Parks and Recreation Director; Daniel Kim,
City Engineer/Public Works Director; Chris
Thompson, Senior Information Systems
Analyst; Jessica Sandifer, Community Services
Manager, Chris Ball, Senior Management
Analyst; Captain Victor Fazio, Ventura County
Sheriffs Office; and Ky Spangler, City Clerk.
4. PUBLIC COMMENT:
Dr. Roseann Mikos, Moorpark resident, spoke to express her opinion that the
City Council prematurely voted at its April 7 meeting to adopt new strategies,
goals, and objectives for the next two-year period prior to holding joint meetings
with the commissions/board historically held before adoption of new City Council
goal in order to incorporate commission/board input and feedback. She further
expressed surprise that prior goals and objectives were not carried forward into
the new two year. She expressed support for the new library and planned meet-
me-room, and expressed support for inclusion and equity goal.
Minutes of the City Council and Library Board
Moorpark, California
Page 2 April 14, 2021
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Update on Strategies of Mission Statement, Priorities, Goals and
Obiectives for Fiscal Years 2019/20 and 2020/2021 . Staff Recommendation:
Receive and file updates of Strategies, Goals and Objectives for Fiscal
Years 2019/20 and 2020/21.
Mr. Brown gave a brief oral report.
President Goble provided brief history on the New Library Ad Hoc
Fundraising Committee formed two years ago. She stated the ad hoc
committee invited the Friends of the Library, the Women's Fortnightly
Club, former Library Board Member Heather McGregor, and Librarian
Christine Conwell to join in their efforts and noted that, due to the
COVID-19 pandemic, the committee has conducted very minimal
community outreach. President Goble expressed they are seeking the
Council's input, interest, and experience in order to advise the ad hoc
committee on how to proceed with its efforts.
The City Council and Library Board discussed: 1) what could the Library ad
hoc committee do while they are waiting for firm information on the library
plan and its timing; 2) direction from Council or staff with regard to
identifying a community member to help be a spokesperson;
3) importance of Library messaging and branding and seeking input on
individuals that might be able to assist the committee with this effort; and
4) adding a discussion item to upcoming and Library Board meeting and
outreach to the community serving organizations to discuss who and how
the outreach should take place.
There were no speakers.
On behalf of the City Council, Mayor Parvin thanked the Library Board for
their service and for all they do for the community.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and President Goble adjourned
the Library Board meeting at 7:21 p.m.
Janice S. Parvin, Mayor
ATTEST: Linda Goble, President
Ky Spangler, City Clerk