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HomeMy WebLinkAboutAG RPTS 2022 0307 AC SPC PFyK Cq F° =9 CITYOFMOORPARK wevistromi 6411111 " PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1799 Moorpark Avenue,Moorpark,CA 93021 Main City Phone Number(805)517-6200 I Fax(805)532-2550 moorpark@moorparkca.gov A' Tfo . Pursuant to Assembly Bill 361 and Government Code Section 54953(e)(3), Arts Commission Members may be participating via teleconference and/or video conference. Members of the public who want to participate in the meeting may do so in person, or may participate electronically, either via Zoom or Zoom call-in, or via email. Email: Send comments to: PRAdminMoorparkCA.gov cni prior to 4:00 p.m. on meeting day (Encouraged but not required - please limit to 500 words). Zoom Meeting Information: The public may participate in the meeting in real time via Zoom, either by computer or phone. Click on Zoom link for meeting to sign up to speak and be placed in the queue for public comments. Registration: https://us02web.zoom.us/webinar/register/WN vzBvlm7jQECDGwGEat8gIA SPECIAL ARTS COMMISSION MEETING AGENDA March 7, 2022 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue NOTICE AND CALL OF A SPECIAL MEETING OF THE ARTS COMMISSION NOTICE IS HEREBY GIVEN that a Special Meeting of the Arts Commission of the City of Moorpark is hereby called to be held on Monday, March 7, 2022, commencing at 6:00 p.m. Said meeting will convene at the Moorpark Community Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be for the purpose of the following: 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PUBLIC COMMENTS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: JANICE S.PARVIN DR.ANTONIO CASTRO CHRIS ENEGREN DANIEL GROFF DAVID POLLOCK Mayor Councilmember Councilmember Councilmember Councilmember Special Arts Commission Meeting March 7, 2022 Page 2 7. PRESENTATIONS/ACTION/DISCUSSION: A. Artist Selection Panel for Moorpark Station North Parking Lot Public Art Project. Staff Recommendation: Select two members of the Arts Commission to participate on the selection panel for the Moorpark Station North Parking Lot Public Art Project. (Staff: Chris Ball) 8. CONSENT CALENDAR: 9. ADJOURNMENT: Ki •erly Sexton r.distrative Assistant II Posted: March 4, 2022 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public Inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.gov. Any member of the public may address the Commission during the Public Comments portion of the Agenda unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation,reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). Arts Commission Special Meeting March 7, 2022 Page 3 City of Moorpark ) County of Ventura ) ss. State of California ) I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the meeting of the Special Arts Commission, scheduled for March 7, 2022. Executed this 4th day of March 2022, at Moorpark, California. AP i :erly Sexto' ministrativ- Assistant II Parks, Recreation & Community Services Department ITEM: 7.A. CITY OF MOORPARK MOORPARK ARTS COMMISSION AGENDA REPORT TO: Moorpark Arts Commission FROM: Chris Ball, Senior Management Analyst DATE: 03/07/2022 Special Meeting SUBJECT: Artist Selection Panel for Moorpark Station North Parking Lot Public Art Project BACKGROUND & DISCUSSION To date the City has completed a total of six projects through the Art In Public Places program. However, a standard process involving the selection of the artist has been inconsistent, as a formal artist selection process has never been adopted by the City. The selection of the most recent art pieces involved a series of Special Arts Commission (Commission) meetings whereby the Commission reviewed the artist proposals and selected an artist to recommend to the City Council. Prior to this, City staff reviewed the artist proposals, selected the semi-finalists, and made a recommendation to the Commission. In either case, the processes do not follow standard City protocol, or industry best practices, regarding the selection or deliberation of important city business. The City's Arts Master Plan (Master Plan) addresses the artist selection process for City- sponsored Art In Public Places projects by recommending the industry best practice of using temporary, project-specific selection committees with a diverse representation that incorporates the experience and opinions of public art experts, project design professionals, and site users. Thus, the perspectives of both art and design professionals, as well as those that will experience the art are incorporated into the selection process. This process of using a temporary selection or advisory committee to inform City decision-making is consistent with the current City practice on other projects. For example, recently two Arts Commissioners participated on the advisory committee that recommended the consultant for the Arts Master Plan project, which was ultimately approved by the Arts Commission and City Council. Similarly, the selection of an architect for the new City library was conducted by a temporary ad-hoc committee, and the City's current update of its general plan is being guided by the General Plan Advisory Committee (GPAC), a temporary advisory committee comprised of community stakeholders. Like other temporary advisory committees, the GPAC was established in order to improve public engagement by directly involving community members in the decision-making process. Moorpark Arts Commission March 7, 2022 Page 2 Staff feels that it would be appropriate to utilize this format for the selection of the artist for the Moorpark Station North Parking Lot Public Art Project and envisions a temporary committee (or "selection panel") comprised of two Arts Commissioners, plus a representative from the design firm working on the site renovation project, a representative from the City's transit division, and a representative from the High Street business community. Such a panel will fulfill the recommendation of the Master Plan by incorporating the represented arts expertise of the Arts Commission with related professional and community perspectives. As recommended in the Master Plan, the artist ultimately recommended by the selection panel will be forwarded to the Arts Commission for consideration. At that time, along with the selection panel recommendation, the Arts Commission will have the opportunity to view the proposals from all three semi-finalists and make a final recommendation for City Council consideration and approval. For informational purposes, the applications originally submitted by all qualified applicants will also be provided to the Commission at that time. It is anticipated that the panel will meet twice during the selection process. The first meeting would be scheduled in mid-March to review the nine submitted artist applications and select three semi-finalists to develop project proposals. The second meeting would take place four to six weeks later to receive the semi-finalist proposals and make a finalist recommendation to be considered by the Arts Commission. Staff recognizes that the proposed use of a selection panel represents a shift from prior practice and the methodology initially anticipated to be used on this project. However, consistent with current City practice related to all other projects, initiatives, and City business of significant importance, as well as the recommended industry best practice outlined in the Arts Master Plan, staff feels that this is an appropriate artist selection format for this and future public art projects. The Commission is being asked to select two members to participate in the selection panel at this time. It is worth noting that the Master Plan recommends that Commission participation on such public art selection panels be rotated among the Arts Commissioners. With the adoption of the Arts Master Plan and the development of projects such as the new City Library, staff anticipates that there will be ample opportunities for participation on future selection panels by members of the Commission who do not participate in this opportunity. STAFF RECOMMENDATION: Select two members of the Arts Commission to participate on the selection panel for the Moorpark Station North Parking Lot Public Art Project.