HomeMy WebLinkAboutAGENDA REPORT 2022 0316 CCSA REG ITEM 10CCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of March 16, 2022
ACTION APPROVED STAFF
RECOMMENDATION.
BY A. Hurtado.
C.Consider the Purchase of BMW R1250RT-P Police Motorcycle as a replacement
Police Motorcycle for Traffic Enforcement and Authorize the Sale of the 2016
Harley Davidson Motorcycle. Staff Recommendation: 1) Award the purchase of
the 2022 BMW R1250RT-P police motorcycle to BMW Motorcycles of Ventura
County; and 2) Authorize the City Finance Department to process the necessary
purchase order to obtain the motorcycle with the allocated funds; and 3) Authorize
the sale of the 2016 Harley Davidson motorcycle. (Staff: Captain Victor Fazio,
Moorpark Police Chief)
Item: 10.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Elizabeth Smith, Purchasing Analyst
Captain Victor Fazio, Ventura County Sheriff’s Office
DATE: 03/16/2022 Regular Meeting
SUBJECT: Consider the Purchase of BMW R1250RT-P Police Motorcycle as a
Replacement Police Motorcycle for Traffic Enforcement and
Authorize the Sale of the 2016 Harley Davidson Motorcycle
SUMMARY
The City of Moorpark's (City) adopted Fiscal Year (FY) 2021/22 Mid-Year Budget
includes $40,000.00 for the Police Department to purchase a new replacement police
motorcycle to be used for traffic enforcement. The City currently has in its vehicle fleet
a 2016 Harley Davidson police motorcycle used for traffic enforcement, which is in need
of replacement. After much research, it has been determined that the 2022 BMW
R1250RT-P police motorcycle is the best choice as a replacement for the 2016 Harley
Davidson. If approved, the City would purchase the replacement motorcycle using the
Police Department’s Equipment Replacement Fund (3003) which was allocated for this
purchase during the adoption of the Mid-Year FY 2021/22 Budget on February 16,
2022.
BACKGROUND
The Police Department has two motorcycle officers assigned to traffic enforcement
duties. For the purposes of traffic enforcement, it is widely recognized that the
motorcycle is the most versatile and efficient mode of transportation in any city where
there is a high volume of traffic circulation. The City, with its intersecting State
Highways 118 and 23, experiences some of the highest volume of traffic in the County
during peak commuter hours.
The Police Department has an aging fleet of motorcycles consisting of a 2009 Harley
Davidson, 2012 BMW, 2016 Harley Davidson, and 2018 Harley Davidson. The 2009
Harley Davidson is used as a trainer for new motorcycle officers as they learn the
basics of motorcycle handling. It is not suitable as a spare motorcycle and has reached
the end of its life cycle. The 2012 BMW is used as a spare motorcycle when one of the
Item: 10.C.
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Honorable City Council
03/16/2022 Regular Meeting
Page 2
Harley Davidson’s is being serviced or repaired and may eventually be used as a trainer
motorcycle. The Moorpark Police Department anticipates acquiring a 2022 Harley
Davidson as part of the FY 2021/22 Office of Traffic Safety grant award. This
motorcycle will be County-owned but maintained with City funds. However, the
Moorpark Police Department is in need of another 2022 motorcycle to replace the 2016
Harley Davidson, which has reached the end of its usefulness due to high mileage and
ever-increasing repair bills.
Based upon the Moorpark Police Department's experiences in using various makes and
models of police service motorcycles, it is believed that the BMW R1250RT-P offers the
best balance of serviceability and price. The BMW is in use by hundreds of law
enforcement agencies nationwide and has an excellent reputation for its service
longevity and overall rider comfort and maneuverability.
DISCUSSION
The high volume of traffic within the City places traffic safety and the orderly flow of
traffic within and through the City at a high priority for the Police Department and the
City's residents. With this in mind, there is a real need to maintain a serviceable fleet of
traffic motorcycles, including the replacement of aging equipment such as the current
2016 Harley Davidson motorcycle.
The Police Department recommends purchasing the BMW R1250RT-P police
motorcycle. BMW has an excellent reputation of producing high quality police
motorcycles. The City of Moorpark has owned a BMW police motorcycle in the past
and the bike performed well. Another major reason for this selection is the overall rider
comfort and maneuverability over a long period of riding time. Although the current
Harley Davidson fleet includes motorcycles that provide excellent rider comfort, the
maneuverability suffers slightly due to the overall size and weight of the bike. The BMW
is sized and weighted to be much more maneuverable in tight traffic conditions, and it
provides excellent rider comfort in the seating arrangement.
Police Department staff solicited bids for a 2022 R1250RT-P police motorcycle from
three BMW motorcycle dealers. Bids for the motorcycle were returned by BMW
Motorcycles of Ventura County; Santa Maria BMW; and Burbank BMW Motorcycles.
The bid responses are as follows:
Bidder Dealer Quote
BMW Motorcycles of Ventura County $32,947.23
Santa Maria BMW $33,969.85
Burbank BMW Motorcycles $34,990.91
The bids from all three dealers include the same options and warrantees.
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Honorable City Council
03/16/2022 Regular Meeting
Page 3
Based on this information, the lowest responsible bidder for the specified police
motorcycle is BMW Motorcycles of Ventura County in Newbury Park. This dealer has
sold many BMW police motorcycles to other Southern California police agencies, is
familiar with the needs and priorities of law enforcement agencies, properly staffed, and
equipped to service the motorcycle.
FISCAL IMPACT
The fiscal impact to the City includes the original purchase price of the motorcycle,
shipping, sales tax, and police service related accessories. The motorcycle comes
complete from the dealer with emergency lights and siren.
The following is a breakdown of the costs associated with the purchase of the
motorcycle:
Purchase price (*fully equipped): $28,675.03 California Sales Tax: $2,227.20
Dealer Basic Assembly $1,400.00
Freight $645.00
Total: $32,947.23
*Includes emergency lights and siren, and equipment saddle bags.
Because the new motorcycle is considered a normal replacement for one already in
use, the Police Department’s Equipment Replacement Fund (3003) would be the
appropriate source of funding for this purchase. The total cost of $32,947.23 is within
the budgeted $40,000.00 in the Mid-Year adopted FY 2021/22 Budget.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
1. Award the purchase of the 2022 BMW R1250RT-P police motorcycle to BMW
Motorcycles of Ventura County; and
2. Authorize the City Finance Department to process the necessary purchase order
to obtain the motorcycle with the allocated funds; and
3. Authorize the sale of the 2016 Harley Davidson motorcycle.
Attachment: BMW Motorcycles of Ventura County Vehicle Specifications Option
List/Quote
108
R 1250 RT-P Motor Pricing Form
0
0
1
1
0
0
0
1
0
0
Night Black & Alpine White Ill
Night Black
Al pi ne White Ill (special order)
Black Blue (special order +60 days)
Saphir Blue (special order + 60 days)
Violet Blue (special order +60 days)
751
754
755
Factory Spec i al-Order Options -Plan 90-120 Days for Delivery
Adaptive Headlight (Includes 219) 134
Keyless Ride w/mo transmitters 193
Gear Shift Assist Pro 222
Ride Modes Pro (lncludes -188) 224
Chrome Exhaust 350
Additional LED Headllghts (driving lights) 582
PA Microphone 599
High Seat Black 810
Low Seat Black ne
Enhanced Smart Phone Connectivity 8NS
Additional Labor Operations Provided by Dealer
7 .25¾
RhtWMolof'IOd
Revised : January 1. 2022
$504.17
$366.67
$412 .50
$201 .67
$137.50
$412.50
$517 .92
$0.00
$0.00
$250.00
Tire Fee
Doc Fee
E File
Dealer Basic Assembly / Preparation
Motorcycle Freight
Total Retail Price per Unit with Options
State Sales Tax (If applicable)
Total Retail Price per Unit with Options
$0.00
$0.00
$412.50
$201.67
$0.00
$0.00
$0 .00
$0.00
$0 .00
SO.OD
$3 .50
$85 .00
$30 00
$0 00
$0 .00
so .co
$0 .00
$0 .00
$000
$0 .00
$0 .00
$0 00
$0 00
so 00
$1,400.00
$645.00
$30,720.03
$2,227.20
$32,947.23
Note : Prices subject to change without notice. Final price is always determined by the selling authorized B MW Motorcycle dealer
ATTACHMENT
109
R 1250 RT-P Motor Pricing Form -Page 2
See Special Notation Comment
Blue ID Light Selectlon (1)
1 Standard Blue Pod-Mounted ID Lights· SID 63 17 2 361 717 SO.DO
0 Round Blue License Plate ID Lights· RID 71 60 2 452 897 $0.00
Per Emergency Warning Lights (10) BMWP/N Order# Retall
5 Red LED-X Light 63 17 2 361 718 5 $95.95
5 Blue LED-X Light 63 17 2 361 719 5 $95 .95
0 Amber LED-X Light 8317 2 361 720 0 $95.95
0 White LED-X Light 63 17 2 361 721 0 5103.68
0 Green LED-X Light 63 17 2 450 782 0 $103.68
Rear Duplex Emergency Warning Light (1)
0 Duplex LED-X Red / Red 83 17 2 361 728 0 $306.25
0 Duplex LED-X Blue / Blue 63 17 2 361 729 0 $334 .91
1 Duplex LED-X Red / Blue 63 17 2 361 730 $320.58
0 Duplex LED-X Blue / Amber 63 17 2 361 731 0 $320.5B
0 Duplex LED-X Green / Green 63 17 2 450 783 0 $320.58
0 Duplex LED-X Amber/ Amber 63 17 2 450 7B4 0 $320.58
Take-Down (4) Alley (2) TS (2) BT (2) Saddlebag Light (1) Red 10 (1)
6 White Torus LED TDUAlley 63 17 2 361 722 6 $68.09
2 Auxlllary LED Tum Signals 63 17 2 361 725 2 $64.48
2 Auxiliary LED Brake/Tall Light 63 17 2 361 726 2 $50.15
1 Saddlebag LED Lights w/sensor switch 63 17 2 381 727 $127.18
0 Red ID Lights (replacing blue ID llghts) 63 17 2 361 724 0 $95.03
0 Round Blue License Plate ID Light Kit 71 80 2 452 876 0 $115.63
Dealer Installed Options / Retrofits
0 Shift Assistant Pro (hardware) 23 41 8 536 884 0 $612.25
0 Shift Assistant Pro -Enabling Code 77 15 8 395 839 0 $35.90
0 Ride Modes Pro -Enabling Code 77 53 8 395 840 0 $179.65
0 Also Requires OTC Enabling Code 77 53 8 395 841 0 $46.66
0 LED Auxiliary Headlights Nano (order 2) 83 17 8 556 937 0 $136 .35
0 Boll 6 x 40 (order 2) 83 12 7 899 141 0 $4.74
0 M6 Hex Nut (order 2) 07 12 9 905 826 0 $2.73
Requires Activation by Dealer -No Code Needed
Convenience Options
0 Extra Ignition Key • No Keyless Ride 51 25 8 540 950 0 $81.53
0 Exira Ignition Key -Keyless Fob Transmitter 66 12 8 555 168 0 $285.31
0 Heated Seat -Low 52 53 8 544 786 0 $468.90
0 Heated Seat -High 52 53 8 544 792 0 $468.90
0 Tire Pressure Gauge 82 12 0 140 377 0 $28.44
1 BMW Motorrad Battery Charger (2.5 Ah) 77 02 2 470 951 1 $142 .92
0 Motorcycle Full Cover 71 60 2 450 408 0 $121.20
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations
Final price is always determined by the selling authorized BMW Motorcycle dealer,
OMW M01ouad
$0.00
SO.OD
Total Retail
S479 74
$479.74
so 00
$0 .00
$0.00
so 00
so 00
S320 .58
so 00
so 00
$0 00
$408 56
S 128 96
S100 29
S127 16
so 00
so 00
so 00
so 00
SO .OD
$0 .00
so 00
so 00
SO .OD
so 00
so 00
SO .DO
so 00
SO .OD
S142 92
so 00
110
R 1250 RT-P Motor Pricing Form -Page 3
BMWMolonod
Additional Accessories
Qty Item Deacrlptlon Page 3
Per Additional AcceSBOrlH BMWP/N Order# Retail Total Retail
Storage Option,
1 Saddlebag Liners (each) 71 60 7 704 109 S109.31 $109.31
0 Tank Top Bag 77 45 8 543 227 0 S208.25 $0 .00
Engine Protection
0 Rocker Cover Protection 77 14 8 408187 0 S208.25 so.co
0 Sump I Engine Protection Guard (order 1) 11 84 8 532 939 0 S110.14 $0 .00
0 Fllllster Head Screws M8 x 20 (order 5) 07 12 9 908 076 0 $2.80 so 00
0 Grommet (order 5) 13 53 1 341 283 0 S2.28 $0 .00
0 Bushing (order 5) 11848544832 0 $4.48 $0 00
0 Bracket front (order 1) 11 84 8 532 937 0 $49.59 $0 00
0 Bracket Rear (order 1) 11 84 8 532 940 0 $82 .00 so 00
0 C-Cllp Nut M8 (have bean Included w/brackets) 07 14 7 693 887 0 S2.28 so 00
0 Fillister Head Screws MS x 25 (order 5) 0712 9 907 382 0 $1.40 $0 00
Nole : Prices 1ubject to change without notice Always verify accuracy of part pricing before submitting quotations
Final price Is always determined by the selling authorized BMW Motorcycle dealer .
111
\
Additional Accessories From Other Suppliers -
Note pad holder FMSA-MT-NPH 48 .00 $48 00
Police decal set 82 00 0 419 312 $ 101.49 $ 104.49 $104.49
Power socket plug FMSA-EA-PSMP $ 8.95 $ 8 .95 $8 .95
Radio power plug connector FMSA-EL-RPP $ 10.00 $ 10.00 $10 .00
Radio speaker plug FMSA-EL-SCP $ 9 .50 s 9 .50 $9 .50
Front 12V power outlet(llghter style) FMSA-EA-LSF $ 45.00 s 45.00 $45 .00
Radio power plug connector FMSA-EL-RPP s 10 .00 s 1000 $10.00
Radar/lidar gun adaptor plate FMSA-MT-LGAP s 22 .50 $ 22 .50 $22 .50
RH rifte mounting bracket FMSA-MT-RMBRH $ 59 .00 $ 59 .00 $59 00
Assault rifle mount FMSA-GL-ARM $ 767.00 s 767 .00 $767 .00
Clear water lights Darla light kit 052RTW $ 669 00 $ 669 .00 $669.00
Clear water lights yellow lens kit lens s 35 .00 $ 35 .00 $35 .00
Pro Laser 3 holster FMSA-GHPL3 $ 299 .00 s 299.00 $299 .00
Kustom Signals Raptor RP-1 KA band radar system RP1 S 2,600.00 $ 2,600 .00 $2,600.00
Radio quick mounting plate FM SA-MT-ROMP s 30 .00 s 3000 $30 .00
112