HomeMy WebLinkAboutAGENDA REPORT 2022 0406 CCSA REG ITEM 09BCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of April 6, 2022
ACTION APPROVED STAFF
RECOMMENDATION.
BY A. Hurtado.
B. Consider the Professional Services Agreement Between the City of Moorpark and
Evan Brooks Associates, Inc. for Professional Grant Writing Services. Staff
Recommendation: 1) Award Professional Services Agreement for Grant Writing
Services to Evan Brooks Associates, Inc. for an initial amount of $75,000 with a
not-to-exceed amount $225,000 if two optional one-year terms are exercised; and
2) Authorize the City Manager to sign the Agreement, subject to final language
approval by the City Manager. (Staff: Elizabeth Smith, Purchasing Analyst)
Item: 9.B.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Elizabeth Smith, Purchasing Analyst
DATE: 04/06/2022 Regular Meeting
SUBJECT: Consider the Professional Services Agreement Between the City of
Moorpark and Evan Brooks Associates, Inc. for Professional Grant
Writing Services
SUMMARY
Staff recommends approval of a one-year Agreement with Evan Brooks Associates, Inc.
(EBA) in the amount of $75,000 for grant writing services for the City of Moorpark for a
one-year term, with the option to extend the term of the agreement for two additional
one-year terms at $75,000 per year. If the term extension options are exercised, the
total value of the agreement will be $225,000.
BACKGROUND
Grant writing and application responsibilities are currently distributed across City
departments, which independently seek new grant opportunities and submit
applications. Although the City has been successful in receiving grant funding in the
past, including from the Ventura County Transportation Commission, California
Department of Transportation, and Land and Water Conservation Fund, the grant
writing and application work has now become overly burdensome due to limited staff
resources. Increasing revenues through successful grant applications could enable the
City to enhance the range of services offered to the community and secure funding that
would otherwise require the use of local tax dollars.
On December 9, 2021, a Request for Proposal was posted on the City’s website and
sent directly to qualified vendors. By the submittal deadline of January 13, 2022, the
City Clerk received eleven (11) proposals for grant writing and services. Following a
vetting procedure administered by the City Manager’s Office, five (5) finalists were
invited to interview with select City staff. The evaluation panel determined that EBA
offered the best proposal.
Item: 9.B.
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Honorable City Council
04/06/2022 Regular Meeting
Page 2
DISCUSSION
A grant is a means of financial assistance designed to help cities grow, add, and
maintain services. Grants can provide new programmatic funding or offset existing
funding obligations. Competition for Federal and State stimulus funds have increased in
recent years to address the negative economic impacts of the COVID-19 pandemic.
Although existing staff does an adequate job of identifying and submitting grant
applications, a dedicated grant writing consultant will allow the City to expand its efforts
to seek grant funding that the City does not otherwise have the resources to pursue.
Under the proposal submitted by EBA, a single point of contact will be assigned by the
Consultant to the City to manage grant application strategies and provide grant writing
services. These steps will assist the City in prioritizing grant opportunities, in turn
saving significant staff time and avoiding duplicating efforts.
If a grant application is successful, the City will retain all the grant funds, which will likely
more than offset out-of-pocket expenses associated with the proposed agreement. The
agreement will be reevaluated at the end of the initial one-year term to determine the
success of the program.
FISCAL IMPACT
Grant writing fees are based on work performed after the City approves a "Not to
Exceed" quote and actual hours are reported and billed for each grant. Hourly rates
range from $95 to $265 depending on the labor category and required level of expertise.
The City anticipates the following budgets beginning in Fiscal Year (FY) 2022/23 and
each additional one-year term if the term extensions are exercised by the City:
FY 22/23 FY 23/24 FY 24/25
$75,000 $75,000 $75,000
Staff anticipates a significant return on investment by securing these services on an as-
needed basis. If the agreement is approved, sufficient funds will be budgeted in the FY
2022/23 Budget for these costs and in each subsequent FY if the term extensions are
exercised.
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council Goal 3, Objective 9 (3.9): “Identify revenue
enhancement strategies.”
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Honorable City Council
04/06/2022 Regular Meeting
Page 3
STAFF RECOMMENDATION
1. Award Professional Services Agreement for Grant Writing Services to Evan
Brooks Associates, Inc. for an initial amount of $75,000 with a not-to-exceed
amount $225,000 if two optional one-year terms are exercised; and
2. Authorize the City Manager to sign the Agreement, subject to final language
approval by the City Manager.
Attachment: Professional Services Agreement with Evan Brooks Associates, Inc.
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ATTACHMENT
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND
EVAN BROOKS ASSOCIATES INC. CONSULTING FOR
GRANT WRITING SERVICES
THIS AGREEMENT, made and effective as of this _____ day of
________________________, 2022, between the City of Moorpark, a municipal corporation
(“City”) and Evan Brooks Associates Incorporated, a California corporation,
(“Consultant”). In consideration of the mutual covenants and conditions set forth herein,
the parties agree as follows:
WHEREAS, City has the need for grant writing services; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City a Proposal dated January 13, 2022,
which is attached hereto as Exhibit C.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from the date of execution until June 30, 2023,
with an option for a two-year extension of the term to June 30, 2025, unless this
Agreement is terminated or suspended pursuant to this Agreement.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a contractual
capacity to provide grant writing and application services, as set forth in Exhibit C. In the
event there is a conflict between the provisions of Exhibit C and this Agreement, the
language contained in this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibit C.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit C. Compensation shall not exceed the rates or one year
maximum of seventy-five thousand dollars ($75,000) as stated in Exhibit C, without a
written Amendment to the Agreement executed by both parties. If the Term extension
option is exercised, compensation for an additional two-year period shall not exceed the
rates or total value of one hundred fifty- thousand dollars ($150,000), for a total contract
value of two hundred twenty-five thousand dollars ($225,000). The Not to Exceed amount
shall be tracked through Additional Services Authorization(s). Payment by City to
Consultant shall be in accordance with the provisions of this Agreement.
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3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder in
meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant’s overall performance of the
Agreement provisions herein above set forth shall be President-Managing Partner, Hal
Suetsugu, while Daniel Bartelson shall serve as principal liaison between City and
Consultant , and no other individual may be substituted without the prior written approval
of the City Manager.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the City Manager or the
City Manager’s designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided by Consultant on an
IRS W-9 form before payments may be made by City to Consultant.
The City agrees to pay Consultant monthly, in accordance with the payment rates
and terms and the schedule of payment as set forth in Exhibit C, based upon actual time
spent on the above tasks. This amount shall not exceed two hundred fifty-two thousand
dollars ($225,000) as stated in Exhibit C.
Consultant shall not be compensated for any services rendered in connection with
its performance of this Agreement, which are in addition to those set forth herein, unless
such additional services and compensation are authorized, in advance, in a written
amendment to this Agreement executed by both parties. The City Manager, if authorized
by City Council, may approve additional work not to exceed ten percent (10%) of the
amount of the Agreement.
Consultant shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon thereafter
as practical, for services provided in the previous month. Payment shall be made within
thirty (30) days of receipt of each invoice as to all non-disputed fees. Any expense or
reimbursable cost appearing on any invoice shall be accompanied by a receipt or other
documentation subject to approval of the City Manager or the City Manager’s designee.
If the City disputes any of Consultant’s fees or expenses, City shall give written notice to
Consultant within thirty (30) days of receipt of any disputed fees set forth on the invoice.
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6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend, or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement, such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City. Upon
termination or suspension of the Agreement pursuant to this Section, the Consultant will
submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms of
this Agreement, City shall have no obligation or duty to continue compensating Consultant
for any work performed after the date of default and can terminate or suspend this
Agreement immediately by written notice to the Consultant. If such failure by the
Consultant to make progress in the performance of work hereunder arises out of causes
beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall
not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in default
in the performance of any of the terms or conditions of this Agreement, he/she shall cause
to be served upon the Consultant a written notice of the default. The Consultant shall
have thirty (30) days after service upon it of said notice in which to cure the default by
rendering a satisfactory performance. In the event that the Consultant fails to cure its
default within such period of time, the City shall have the right, notwithstanding any other
provision of this Agreement, to terminate this Agreement without further notice and
without prejudice to any other remedy to which it may be entitled at law, in equity or under
this Agreement.
8. LIQUIDATED DAMAGES
There are no liquidated damages under this Agreement.
9. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
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records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books and
records; shall permit City to make transcripts therefrom as necessary; and shall allow
inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any such
audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other documents prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Consultant. With respect to computer files, Consultant shall make available to the City,
at the Consultant’s office and upon reasonable written request by the City, the necessary
computer software and hardware for purposes of accessing, compiling, transferring, and
printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Indemnity for professional liability: When the law establishes a professional
standard of care for Consultant’s Services, to the fullest extent permitted by law,
Consultant shall indemnify, protect, defend and hold harmless City and any and all of its
officials, employees, and agents (“Indemnified Parties”) from and against any and all
losses, liabilities, damages, costs and expenses, including legal counsels’ fees and costs
to the extent same are caused in whole or in part by any negligent or wrongful act, error
or omission of Consultant, its officers, agents, employees or subconsultants (or any
agency or individual that Consultant shall bear the legal liability thereof) in the
performance of professional services under this Agreement.
Indemnity for other than professional liability: Other than in the performance of
professional services and to the full extent permitted by law, Consultant shall indemnify,
protect, defend and hold harmless City, and any and all of its officials, employees, and
agents from and against any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or
costs of any kind, whether actual, alleged or threatened, including legal counsels’ fees
and costs, court costs, interest, defense costs, and expert witness fees), where the same
arise out of, are a consequence of, or are in any way attributable to, in whole or in part,
the performance of this Agreement by Consultant or by any individual or agency for which
Consultant is legally liable, including but not limited to officers, agents, employees or
subcontractors of Consultant.
Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth here in this Section from each and every subcontractor, or any
other person or entity involved by, for, with, or on behalf of Consultant in the performance
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of this Agreement. In the event Consultant fails to obtain such indemnity obligations from
others as required here, Consultant agrees to be fully responsible according to the terms
of this Section. Failure of City to monitor compliance with these requirements imposes no
additional obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth here is binding on the successors,
assigns, or heirs of Consultant and shall survive the termination of this Agreement or this
Section, for a period not to exceed twenty-four (24) months.
City does not and shall not waive any rights that it may have against Consultant by
reason of this Section, because of the acceptance by City, or the deposit with City, of any
insurance policy or certificate required pursuant to this Agreement. The hold harmless
and indemnification provisions shall apply up to the limits of the required insurance.
11. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and incorporated
herein by this reference as though set forth in full.
12. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant’s exclusive direction and control. Neither
City nor any of its officers, employees, or agents shall have control over the conduct of
Consultant or any of Consultant’s officers, employees, or agents, except as set forth in
this Agreement. Consultant shall not at any time or in any manner represent that it or any
of its officers, employees, or agents are in any manner officers or employees, or agents
of the City except as set forth in this Agreement. Consultant shall not incur or have the
power to incur any debt, obligation, or liability against City, or bind City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Consultant for
performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Americans with Disabilities Act and Occupational Safety and Health Administration laws
and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of Work
Requirement for Professional Services Agreements Compliance with California
Government Code Section 7550, when applicable. The City, and its officers and
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employees, shall not be liable at law or in equity occasioned by failure of the Consultant
to comply with this Section.
14. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status; or any other basis protected by
applicable federal, state, or local law, except as provided in Section 12940 of the
Government Code. Consultant shall have responsibility for compliance with this Section.
15. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the award,
terms, or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of the
City will receive compensation, directly or indirectly from Consultant, or any officer,
employee, or agent of Consultant, in connection with the award of this Agreement or any
work to be conducted as a result of this Agreement. Violation of this Section shall be a
material breach of this Agreement entitling the City to any and all remedies at law or in
equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the Services
during his/her tenure or for one year thereafter, shall have any interest, direct or indirect,
in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in
connection with the Services performed under this Agreement.
17. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer or principal of their firm have
any interests, nor shall they acquire any interest, directly or indirectly, which will conflict
in any manner or degree with the performance of their services hereunder. Consultant
further covenants that in the performance of this Agreement, they shall employ no person
having such interest as an officer, employee, agent, or subconsultant. Consultant further
covenants that Consultant has not contracted with nor is performing any services directly
or indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or
partnership(s) and/or public agency(ies) owning property and/or processing an
entitlement application for property in the City or its Area of Interest, now or within the
past one (1) year, and further covenants and agrees that Consultant and/or its
subconsultants shall provide no service or enter into any contract with any developer(s)
and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies)
owning property and/or processing an entitlement application for property in the City or
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its Area of Interest, while under contract with the City and for a one (1) year time period
following termination of this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service or
by deposit in the United States mail, certified or registered, return receipt requested, with
postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
To: Hal Suetsugu, President-Managing Partner
Evan Brooks Associates, Inc.
750 E. Green Street
Suite 301
Pasadena, CA 91101
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments, and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant's legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties, or
obligations hereunder. It is understood and acknowledged by the parties that Consultant
is uniquely qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
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22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County, California,
and any action filed in any court or for arbitration for the interpretation, enforcement or
other action of the terms, conditions, or covenants referred to herein shall be filed in the
applicable court in Ventura County, California. The City and Consultant understand and
agree that the laws of the state of California shall govern the rights, obligations, duties,
and liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or the
declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled to
recover its costs and expenses, including attorneys’ fees, from the losing party, and any
judgment or decree rendered in such a proceeding shall include an award thereof.
24. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire understanding
between the parties relating to the obligations of the parties described in this Agreement.
All prior or contemporaneous agreements, understandings, representations, and
statements, oral or written, are merged into this Agreement and shall be of no further
force or effect. Each party is entering into this Agreement based solely upon the
representations set forth herein and upon each party’s own independent investigation of
any and all facts such party deems material.
25. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of this
Agreement are for convenience and identification only and shall not be deemed to limit
or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
26. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
27. PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if any,
and this Agreement shall take precedence over those contained in the Consultant’s
Proposal.
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28. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
29. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall constitute,
a waiver of any other provision, whether or not similar, nor shall any such waiver constitute
a continuing or subsequent waiver of the same provision. No waiver shall be binding
unless executed in writing by the party making the waiver.
30. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK EVAN BROOKS ASSOCIATES INC.
__________________________________ __________________________________
Troy Brown, City Manager Hal Suetsugu, President-Managing Partner
Attest:
__________________________________
Ky Spangler, City Clerk
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Exhibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use
existing coverage to comply with these requirements. If that existing coverage does not
meet requirements set forth here, Consultant agrees to amend, supplement, or endorse
the existing coverage to do so. Consultant acknowledges that the insurance coverage
and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to the City in excess of the limits and
coverage required in this Agreement and which is applicable to a given loss, will be
available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for claims
or suits by one insured against another. Limits are subject to review but in no event less
than $1,000,000 per occurrence for all covered losses and no less than $2,000,000
general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event
to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Consultant or Consultant’s employees will use personal autos in any
way on this project, Consultant shall provide evidence of personal auto liability for each
such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant and “Covered Professional Services” as designated in the
policy must specifically include work performed under this Agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on
behalf of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of this
Agreement.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages.
Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in
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addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured’s liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one insured
against another. Coverage shall be applicable to the City for injury to employees of
Consultant, subconsultants, or others involved in the Work. The scope of coverage
provided is subject to approval by the City following receipt of proof of insurance as
required herein. Limits are subject to review but in no event less than $2,000,000
aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and the City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third-party general liability
coverage required herein to include as additional insureds the City, its officials,
employees, and agents, using standard ISO endorsement CG 2010 and CG 2037
with edition acceptable to the City. Consultant also agrees to require all contractors
and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant’s employees, or agents, from waiving the right
to subrogation prior to a loss. Consultant agrees to waive subrogation rights
against the City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or
its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Consultant shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or
reduction of discovery period) that may affect the City’s protection without the
City’s prior written consent.
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7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant’s general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any insurance
is not delivered as required, or in the event such insurance is canceled or reduced
at any time and no replacement coverage is provided, the City has the right, but
not the duty, to obtain any insurance it deems necessary to protect its interests
under this or any other Agreement and to pay the premium. Any premium so paid
by the City shall be charged to and promptly paid by Consultant or deducted from
sums due Consultant, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to the
City of any cancellation or reduction of coverage. Consultant agrees to require its
insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation or reduction of coverage
imposes no obligation, or that any party will “endeavor” (as opposed to being
required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self-insurance available to the City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with
the Work who is brought onto or involved in the Work by Consultant, provide the
same minimum insurance required of Consultant. Consultant agrees to monitor
and review all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section. Consultant
agrees that upon request, all agreements with subcontractors and others engaged
in the Work will be submitted to the City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that
it will not allow any contractor, subcontractor, Architect, Engineer, or other entity
or person in any way involved in the performance of Work contemplated by this
Agreement to self-insure its obligations to the City. If Consultant’s existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Consultant, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to change
the amounts and types of insurance required by giving the Consultant ninety (90)
days advance written notice of such change. If such change results in substantial
additional cost to the Consultant, the City will negotiate additional compensation
proportional to the increased benefit to the City.
38
Evan Brooks Associates Page 13 of 15
13. For purposes of applying insurance coverage only, this Agreement will be deemed
to have been executed immediately upon any party hereto taking any steps that
can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part
of the City to inform Consultant of non-compliance with an insurance requirement
in no way imposes any additional obligations to the City nor does it waive any rights
hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until the
City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Consultant’s insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to the City within
five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts or impairs the
provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the Work reserves the right to charge the City or
Consultant for the cost of additional insurance coverage required by this
Agreement. Any such provisions are to be deleted with reference to the City. It is
39
Evan Brooks Associates Page 14 of 15
not the intent of the City to reimburse any third party for the cost of complying with
these requirements. There shall be no recourse against the City for payment of
premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against
Consultant arising out of the work performed under this Agreement. The City
assumes no obligation or liability by such notice, but has the right (but not the duty)
to monitor the handling of any such claim or claims if they are likely to involve the
City.
40
Evan Brooks Associates Page 15 of 15
Exhibit B
CITY OF MOORPARK
Scope of Work Requirement for Professional Services Agreements
Compliance with California Government Code Section 7550
Consultant shall sign and include this page in any document or written reports prepared by
Consultant for the City of Moorpark (City) to which California Government Code Section 7550
(Government Code § 7550) applies. Government Code §7550 reads:
“(a) Any document or written report prepared for or under the direction of a state
or local agency, that is prepared in whole or in part by nonemployees of the
agency, shall contain the numbers and dollar amounts of all contracts and
subcontracts relating to the preparation of the document or written report; if the
total cost for the work performed by nonemployees of the agency exceeds five
thousand dollars ($5,000). The contract and subcontract numbers and dollar
amounts shall be contained in a separate section of the document or written report.
(b) When multiple documents or written reports are the subject or product of the
contract, the disclosure section may also contain a statement indicating that the
total contract amount represents compensation for multiple documents or written
reports.”
For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed
and completed copy of this form must be attached to all documents or completed reports
submitted to the City pursuant to the Scope of Work.
Does the dollar value of this Professional Services Agreement exceed $5,000?
x Yes No
If yes, then the following information must be provided in compliance with
Government Code § 7550:
1. Dollar amount of Agreement/Contract: $ 225,000
2. Dollar amount of Subcontract: $ ____________
3. Does the total contract amount represent compensation for multiple
documents or written reports? x Yes No
I have read the foregoing Code section and will comply with Government Code §7550.
Evan Brooks Associates, Inc.
__________________________________
______________________
President-Managing Partner- Hal Suetsugu Date
41
City of Moorpark
Grant Writing Services
Strategic Grant Writing Consultants
NAME OF PROPOSER: Evan Brooks Associates, Inc.
ADDRESS: 750 E. Green Street, Suite 301, Pasadena, CA 91101
TELEPHONE: (626) 799-8011 FAX: (888) 421-8798
WEBSITE: www.ebaplanning.com
PROPOSAL DUE DATE: Thrusday, January 13, 2022
PROPOSAL TIME DUE: 4:30 PM SUBMISSION TYPE: Electronic
PROPOSAL
EXHIBIT C
42
PROPOSAL Grant Writing Services
TABLE OF CONTENTS
Tab I. Letter of Transmittal ..................................................................................................... 01
Tab II. Technical Proposal ........................................................................................................ 03
II.A Vendor Qualifications and Experience .................................................................... 04
II.B Grant Writer Experience .........................................................................................10
II.C References ............................................................................................................12
II.D Proposed Methodology, Philosophy, and Approach .................................................16
II.E Communication and Schedule ................................................................................27
Tab III. Fee Proposal ................................................................................................Separate File
Appendix
1. List of Current Clients
2. Resumes
3. Writing Samples
3. Example of Monthly Grant Opportunities Report
PROPOSAL Grant Writing Services
43
TAB I.
LETTER OF TRANSMITTAL
44
PROPOSAL Grant Writing Services | 01
750 E. Green Street, Suite 301
Pasadena, CA 91101
(626) 799-8011
hal@ebaplanning.com
January 13, 2022
Valorie Flores, Administrative Specialist
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
RE: Proposal for City of Moorpark Grant Writing Services
Dear Administrative Specialist Flores and the Evaluation Committee:
Evan Brooks Associates, Inc. (EBA) — a certified disadvantaged, small business enterpise (D/SBE)
and a California Corporation — is pleased to present this proposal to secure funding for projects
and programs that achieve the City of Moorpark’s goals and vision to create a healthier, resilient,
prosperous, sustainable, and safe future for all community members.
Understanding. Fundamentally, this contract is about improving the quality of life for City residents
and visitors. By increasing available City funding to pay for community-supported projects and
programs, community members will be able to enjoy things they want, like increased mobility via
better designed streets that benefit all users (e.g., motorists, pedestrians, bicyclists, and transit-users);
better community connections centered around public health initiatives; expanded recreational
opportunities; more strategic housing projects and planning efforts that provide inclusive housing
solutions; more public art; and sustainable development that fosters climate resiliency and protects
the City’s environment for future generations to come. Via this contract, the City has a profound
opportunity to meet its goals and objectives to its constituents by selecting one or multiple consultants
that are committed to help secure grant funding for the City to make its projects and programs a reality.
Commitment. As most grants are cyclical — with some grants only being released every two or three
years — there will be periods when there are little to no grants that suit the City. As such, EBA is fully
committed to engage and work with the City both during periods when there is little activity and
when the City is actively seeking applications.
Why EBA? Operating as a grant writing firm for more than a decade, EBA has secured $2 billion
in grant funding for cities, counties, and public agencies throughout the Western United States. Our
staff has secured funding from a range of grant programs, including, but not limited to: Rebuilding
American Infrastructure with Sustainability and Equity (RAISE), Highway Safety Improvement
Program (HSIP), Federal Transit Authority (FTA) Transit Oriented Development (TOD), Transit and
Intercity Rail Capital Program (TIRCP), Habitat Conservation Fund (HCF), Statewide Park Program
(SPP), Urban Forestry, Urban Rivers, Urban Greening, and Jobs Access and Reverse Commute (JARC),
to name a few.
LETTER OF TRANSMITTAL
45
PROPOSAL Grant Writing Services | 02
Currently, EBA manages a team that includes more than just grant writers. We are planners,
greenhouse gas (GHG) analysts, cost estimators, funding specialists, graphic designers, and geographic
information systems (GIS) analysts. As such, we bring all the in-house skills needed to prepare high-
quality, visually-appealing, and data-driven applications that get funded.
Our strength is securing grants related to parks/recreation, transportation/highway/sustainability/
transit, and community/municipal planning grants. Our proven grant writing process has resulted in
a more than 70% funding rate. We begin with a comprehensive funding needs analysis, in which our
team meets with City department directors, staff, and elected officials to identify high-priority projects,
programs, and initiatives that require funding. Our team works to identify funding opportunities to
meet those needs and prepares compelling grant applications that are sound, technical, and data-
driven. City staff works hand-in-hand with our team to provide the necessary data to complete and
submit the application on behalf of the City.
Our efforts do not end once the application is submitted. EBA has used our extensive networks to
help our clients to ensure all funding agency requirements are satisfied in order to obligate the awarded
grant funds, invoice and request reimbursement for eligible grant expenses, and provide our clients
with post-funding status reports.
We are one of only a handful of consulting firms in California with comprehensive expertise developing
entire applications, from initial project planning to final submission. As such, we have been fortunate
enough to work with 71 agencies throughout California and the West Coast. Through frequent
emails, online video conferences, and phone calls, EBA is able to prepare grants for public agencies as
far as Eugene, Oregon.
As President, I am the first point-of-contact for this proposal. Please feel free to contact me via
telephone (626) 799-8011 or via email at hal@ebaplanning.com. Daniel Bartelson, Principal, will
serve as the project manager and provide day-to-day support. He can be reached at the same number
or via email at daniel@ebaplanning.com. We look forward to hearing back from you!
Best regards,
Mr. Hal Suetsugu (he|him|his)
President
Evan Brooks Associates, Inc.
46
TAB II.
TECHNICAL PROPOSAL
47
PROPOSAL Grant Writing Services | 04
A. VENDOR QUALIFICATIONS AND EXPERIENCE
STATEMENT OF QUALIFICATIONS
EBA is a place where creativity, passion, and experience converge. We
bring together a cohesive and creative group of professionals to assist
public agencies in achieving their desired capital program, operations
efficiency, and project development goals. Since 2010, we have secured
$2.1 billion in private, foundation, local, State, and Federal grant
funding for 71 cities and regional planning agencies throughout the
Western United States.
By infusing grant applications with context-sensitive planning,
outreach, and subject matter experts, our team has helped shape
communities across California – developing safe, sustainable, and
livable communities. While the complexity, locations or communities
may vary, our mission to integrate well-planned projects that infuse
and solve community concerns remains constant.
RANGE OF GRANT SERVICES
From the initial planning phase through environmental compliance
and implementation, we assist our clients by providing a complete
range of grant services (shown in Figure 1). Please see Appendix for
list of current clients.
FIRM
Evan Brooks Associates, Inc.
MAIN CONTACT
Hal Suetusgu, President
Address: 750 E. Green Street,
Suite 301, Pasadena, CA 91101
Phone: (626) 799-8011
Email: hal@ebaplanning.com
TYPE OF FIRM
California Corporation
(established 2010)
SIZE & DESIGNATIONS
Small Business Enterprise (SBE),
under 10 full-time employees
Disadvantaged Business
Enterprise (DBE)
WEBSITE
www.ebaplanning.com
“To plan is human, to implement, divine.” - Janette Sadik-Khan, Streetfight
Grant Funding
Obligation
Environmental
Services
Programming of
Funds
Allocation Requests
Grant Progress
Reporting, Quarterly
Reporting, and
Auditing
Field Review and
Documentation
Forms
CEQA/NEPA
Air Quality and
Greenhouse Gas
Assessments
Initial Studies (IS)
Negative Declarations,
or Mitigated Negative
Declarations (MNDs)
Environmental Impact
Reports (EIRs)
Planning
Funding Needs
Analysis and
Advisory
Grant Funding
Research
Grant Application
and Proposal
Development
Cost Estimation and
Budgeting
Grant
Administration
Grant Writing
Site Planning and
Access Analysis
Initial Planning
Studies, Feasibility
Studies and
Alternatives Analysis
Mobility Planning
Greenway Planning
and Design
Community
Outreach G R A N T STRATEGY POST GRANT AWARD COMPL I A N C E
Figure 1. Services
48
PROPOSAL Grant Writing Services | 05
SAN DIEGO COUNTY
ORANGE COUNTY
LOS ANGELES COUNTY
RIVERSIDE COUNTY
COCONINO COUNTY
SAN LUIS OBISPO COUNTY
SAN BERNARDINO COUNTY
SACRAMENTO COUNTY
SHASTA COUNTY
ALAMEDA COUNTY
CONTRA COSTA COUNTY
SOLANO COUNTY
SANTA CLARA COUNTY
LANE COUNTY
SAN MATEO COUNTY
SAN JOAQUIN COUNTY
IMPERIAL COUNTY
SANTA BARBARA COUNTY
YOLO COUNTY
NEVADA COUNTY
PAST GRANT WRITING EXPERIENCE
SUMMARY EXPERIENCE
EBA has secured more than $2 billion, summarized in Table 1, and worked with 71 public agencies in
areas throughout the West Coast (Figure 2) to plan, prepare, submit, and/or manage grant applications
and projects.
Table 1. Total Grant Funding Secured by
Funding Agency
Figure 2. Regional Experience
EBA REGION EXPERIENCE
FUNDING AGENCY TOTAL
SECURED
Air Quality Management
District
$3,996,980
California Department of
Forestry and Fire Protection
$580,952
California Department of
Housing and Community
Development
$5,921,622
California Department of Parks
and Recreation
$887,522
California Department of
Resources Recycling and
Recovery
$826,017
California Department of
Transportation
$127,801,818
California Natural Resources
Agency
$3,569,746
California State Transportation
Agency
$1,195,550,000
California Transportation
Commission
$703,600,000
Federal Transit Authority $2,040,274
Metropolitan Transportation
Authority
$97,653,268
Metropolitan Transportation
Commission
$151,000
San Joaquin County of
Governments
$5,063,000
Santa Clara County Parks $322,750
Southern California Association
of Governments
$1,167,500
Strategic Growth Council $1,351,541
Rivers and Mountains
Conservancy
$1,000,000
Wildlife Conservation Board $5,000,000
TOTAL SECURED $2,156,483,990
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PROPOSAL Grant Writing Services | 06
EXAMPLES OF GRANT SOURCES, PROGRAMS, AND TOTAL SECURED
EBA processes approximately 31 private, foundation, local, State, and Federal grants yearly for our
clients. Each client has different goals and objectives. Consequently, EBA has experience preparing a
wide variety of grants, including, but not limited to those listed in Table 2 below and on the following
pages.
As most of EBA’s writers are also transportation and city planners, EBA’s subject matter expertise
lies within securing parks/recreation, transportation/highway/sustainability/transit, and community/
municipal planning grants. EBA’s writers have submitted successful proposals to multiple State and
Federal agencies for a range of projects. EBA’s average grant award is approximately $11.3 million.
.
Funding Agency Funding Program Sponsor Agency Project Grant Amount Program Total
AQMD CMAQ Alhambra CNG Refueling $300,000
AQMD CMAQ Baldwin Park Electric Vehicle Charging Stations $464,000
AQMD CMAQ Baldwin Park CNG Refueling $269,000 $1,033,000
AQMD Energy CEC Alhambra LED Signal Upgrade $950,000
AQMD Energy CEC Bellflower Electric Vehicle Charging Stations $400,000
AQMD Energy CEC Inglewood Street Lighting Improvements $650,000 $2,000,000
CA - SGC TCC Stockton Stockton Rising $4,869,106 $4,869,106
CA - SGC Sust. Comm.Baldwin Park Health & Sustainability Element Preparation $368,000
CA - SGC Sust. Comm.SCAG SCS Implementation $983,541 $1,351,541
CA Nat. Resources Urban Rivers Pico Rivera Mines Ave. Flood Control/Stormwater/Greening $1,800,000 $1,800,000
CA Nat. Resources Urban Greening Compton Alameda-SR91 Urban Greening and Water Reclam.$1,207,921
CA Nat. Resources Urban Greening La Verne and Pomona Arrow Highway Urban Greening Project $561,825 $1,769,746
CA-DHCD Parks Program San Fernando Recreation & Parks Improvements $176,550
CA-DHCD Parks Program El Monte Lambert Park Rehabilitation Project - Phase 1/2 $250,966 $427,516
CA-DHCD SB2 Program San Bernardino Development Code Update and Downtown Specific Plan $625,000 $625,000
CA-Park/Rec Statewide Park Prog.Monrovia Lucinda Garcia Park Expansion and Renovation $675,000 $675,000
CA- Park/Rec HCF Hab. Cons. Fund Grand Terrace Blue Mountain Trail and Trailhead Development $212,522 $212,522
CAL FIRE Urban Forestry Compton Greening Compton's State Route 91 $580,952 $580,952
CA-CTC Local Partner. Prog.La Cañada Flintridge La Cañada Flintridge Soundwalls Project $5,000,000
CA-CTC Local Partner. Prog.LA Metro Orange Line Bus Rapid Tansit Improvements Project $75,000,000 $80,000,000
CA-CTC Congested Corridors LA Metro Airport Metro Connector 96th Street Transit Project $150,000,000 $150,000,000
CA-CTC Trade Corridor Enh.LA Metro SR 71 Freeway Conversion Project $44,000,000
CA-CTC Trade Corridor Enh.LA Metro SR-57/60 Confluence: Chokepoint Relief Program $22,000,000
CA-CTC Trade Corridor Enh.LA Metro Interstate 5 Golden State Chokepoint Relief $247,000,000
CA-CTC Trade Corridor Enh.LA Metro America's Global Freight Gateway: SoCal Rail $128,600,000
CA-CTC Trade Corridor Enh.LA Metro I 605/SR 91 Interchange Improvement $32,000,000 $473,600,000
CalRecycle Rubberized Pvmt.Compton Rosecrans and Wilmington Repavement $313,660
CalRecycle Rubberized Pvmt.Compton Citywide Repavement $175,000
CalRecycle Rubberized Pvmt.San Fernando Glenoaks Blvd. Repavement $97,846
CalRecycle Rubberized Pvmt.El Monte Granada/California/Washington Ave. Rehab $138,511
CalRecycle Rubberized Pvmt.La Verne Esperanza Ave Rehabilitation $101,000 $826,017
CalSTA TIRCP LA County - Metro Vermont Transit Corridor -
CalSTA TIRCP LA County - Metro Gold Line Foothill Light Rail Extension to Montclair -
CalSTA TIRCP LA County - Metro East San Fernando Valley Transit Corridor -
CalSTA TIRCP LA County - Metro West Santa Ana Light Rail Transit Corridor -
CalSTA TIRCP LA County - Metro Green Line Light Rail Extension to Torrance -
CalSTA TIRCP LA County - Metro Orange/Red Line to Gold Line BRT: NoHo to Pasadena -
CalSTA TIRCP LA County - Metro Program of Projects (all projects above)$1,088,500,000
CalSTA TIRCP LA Metro and Metrolink Metrolink Antelope Valley Line Capit. & Ser. Impr.$107,050,000 $1,195,550,000
Caltrans ATP Baldwin Park Maine Ave Complete Street Improvements $2,201,000
Caltrans ATP Baldwin Park Maine Ave Complete Street Improve.,Phase II $1,068,000
Caltrans ATP Baldwin Park Walnut Creek-San Gabriel River East Bank Greenway & Neighborhood Connections$1,355,000
Caltrans ATP Compton Wilmington Ave Safe Street Improvements $996,000
Caltrans ATP Compton Compton-Carson Safe Bicycling and Wayfinding $808,500
Caltrans ATP Compton Blue Line First/Last Mile Improvements $22,572,000
Caltrans ATP Carson Compton-Carson Safe Bicycling and Wayfinding $808,500
Caltrans ATP Duarte Duarte Active Transportation Safety Project $2,270,000
Caltrans ATP Huntington Park Randolph Street Rails-to-Trails Study $400,000
Table 2. Types of Projects and Respective Funders (Successful Grants)
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PROPOSAL Grant Writing Services | 07
Funding Agency Funding Program Sponsor Agency Project Grant Amount Program Total
Caltrans ATP Huntington Park State Street Complete Street $1,184,000
Caltrans ATP Irwindale Non Motorized Design Guidelines and Active Transportation Action Plan$154,000
Caltrans ATP La Verne La Verne Regional Commuter Bicycle Gap Closure Project $1,552,000
Caltrans ATP Metro Doran Street Grade Separation AT Access Project $16,319,000
Caltrans ATP Palmdale Avenue R Complete Streets and Safe Routes Project $5,150,000
Caltrans ATP Redding Turtle Bay to Downtown Gap Completion Project $2,665,000
Caltrans ATP Redding Victor Ave & Cypress Ave Active Transportation (VCAT)$7,822,000
Caltrans ATP Stockton Stockton SRTS Safety and Connectivity Improvements $2,838,000
Caltrans ATP Shasta County Cottonwood Active Transportation Trunk Line Express (CATTLE) Network$7,056,000
Caltrans - CTC ATP Artesia Norwalk Artesia Boulevards Safe Streets Project $1,987,000
Caltrans - CTC ATP SGVCOG Bike Share Expansion into the San Gabriel Valley $4,554,000 $83,760,000
Caltrans HSIP Alhambra Mission Drive $390,000
Caltrans HSIP Alhambra Valley Bl/Marengo Ave Intersection $440,000
Caltrans HSIP Alhambra Valley Bl/New Ave Intersection $645,000
Caltrans HSIP Azusa Arrow Highway Safety Improvements $490,600
Caltrans HSIP Baldwin Park Bogart Ave Signal Improvement $345,000
Caltrans HSIP Bellflower Bellflower Bl Safety Improvements $913,000
Caltrans HSIP Commerce Washington/Garfield Improvements $559,000
Caltrans HSIP Commerce Washington/I-5 Interchange $353,000
Caltrans HSIP Compton Compton Blvd./Willowbrook to Central $1,168,200
Caltrans HSIP Compton Compton Blvd./Willowbrook to City Limits $1,691,098
Caltrans HSIP Compton 20 High Capacity Intersection Improvements $249,800
Caltrans HSIP Grand Terrace Advanced Speed Warning and Intersection Improv.$435,700
Caltrans HSIP Grand Terrace Upgrade Existing Guardrails $648,300
Caltrans HSIP Hermosa Beach Safety Improvements $120,000
Caltrans HSIP Inglewood Crenshaw S Curve $273,000
Caltrans HSIP Inglewood Manchester Ave Safety $172,000
Caltrans HSIP La Verne Bonita/White, Bonita/B Traffic Signals $505,600
Caltrans HSIP La Verne Foothill Blvd Corridor $409,200
Caltrans HSIP La Verne Streetscape Protection Enhancements on Fruit $793,710
Caltrans HSIP La Verne Signal, Lighting and Medians at Durward Way $252,000
Caltrans HSIP Lawndale Mansel/Marine Improvements $249,000
Caltrans HSIP Pico Rivera 19 High Capacity Intersections $853,100
Caltrans HSIP Rosemead SR 19 Rosemead Bl Safety Improvements $479,000
Caltrans HSIP Rosemead Walnut Grove/Rosemead/Garvey Safety Imps.$377,000
Caltrans HSIP San Fernando Intersection Improvements along Metrolink $1,096,000
Caltrans HSIP San Fernando Glen Oaks Boulevard $1,380,400
Caltrans HSIP Stockton Intersection Safety Project $793,800 $16,082,508
Caltrans SRTS Alhambra Alhambra HS $256,000
Caltrans SRTS Alhambra Commonwealth Ave $270,000
Caltrans SRTS Baldwin Park Safety Improvements around Schools $450,000
Caltrans SRTS Baldwin Park Sidewalks and Bike Lanes around Schools $1,000,000
Caltrans SRTS Bellflower Eucalyptus ES ped improvements $642,000
Caltrans SRTS Bellflower Palm/Clark $477,000
Caltrans SRTS Commerce Laguna/Bandini $572,000
Caltrans SRTS Inglewood La Tijera Safety Improvements $325,000
Caltrans SRTS Inglewood Ivy Sidewalks $239,000
Caltrans SRTS Rosemead Northeast Rosemead $1,018,000
Caltrans SRTS Rosemead Northwest Rosemead $860,000
Caltrans SRTS Rosemead South Rosemead $526,000
Caltrans SRTS Rosemead Citywide SRTS $490,000
Caltrans SRTS San Marino Citywide SRTS $727,000
Caltrans SRTS South Pasadena Fair Oaks Ave $251,000 $8,103,000
Caltrans SSARP Bell Fatality and Severe Injury Study Report $19,800
Caltrans SSARP Carson Fatality and Severe Injury Study Report $250,000
Caltrans SSARP Compton Fatality and Severe Injury Study Report $247,500
Caltrans SSARP El Monte Fatality and Severe Injury Study Report $247,500
Caltrans SSARP Placentia Fatality and Severe Injury Study Report $148,500 $913,300
Caltrans Sust. Comm.Bell Safe Routes to School Plan $149,100
Caltrans Sust. Comm.Bell Gardens General Plan Transportation and Circulation Elem.$188,500
Caltrans Sust. Comm.County of Los Angeles Slauson Station Area TOC Specific Plan $457,610
Caltrans Sust. Comm.Compton Safe Routes to School Plan $222,600
Caltrans Sust. Comm.EcoRapid Transit TOC Specific Plan $600,000
Caltrans Sust. Comm.SCAG - San Marino Huntington Dr. Safe Streets Cooridor Impr.$150,000
Caltrans Sust. Comm.SCAG - Vernon Los Angeles River Bikeway Feasibility Study $237,800
Caltrans Sust. Comm.San Fernando Safe Routes to School Plan $144,200 $2,149,810
Caltrans TCRP Pomona SR71/Mission Bl Interchange $16,400,000 $16,400,000
Caltrans Transp. Planning SCAG Aviation Corridor Improvements $221,600
Caltrans Transp. Planning SCAG RTA - First/Last Mile Mobility Plan $171,600 $393,200
FTA BOS ARRA Redondo Beach ADA Improvements $200,000
FTA BOS ARRA Redondo Beach Bus Stop Improvements $218,000 $418,000
FTA BSEP Baldwin Park Bus Stop Enhancements $40,000
FTA BSEP Baldwin Park Bus Stop Enhancements $40,000
FTA BSEP El Monte Bus Stop Enhancements $30,100
FTA BSEP La Verne Bus Stop Enhancements $40,000 $150,100
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PROPOSAL Grant Writing Services | 08
Funding Agency Funding Program Sponsor Agency Project Grant Amount Program Total
FTA JARC -FTA 5316 Pico Rivera Transit Expansion Service $680,000
FTA JARC -FTA 5316 Compton Operation to Expand Bus Hours of Service $192,174 $872,174
FTA 5310 Monrovia Senior/Disability Transit Service Expansion $600,000 $600,000
Metro Call for Projects Alhambra Valley Bl $1,500,000
Metro Call for Projects Arcadia Huntington Drive $1,010,000
Metro Call for Projects Azusa Azusa Ave TEA $800,000
Metro Call for Projects Azusa Transit Center $4,200,000
Metro Call for Projects Baldwin Park First-Last Mile Connections $656,256
Metro Call for Projects Baldwin Park Regional Commuter Bikeway $400,000
Metro Call for Projects Baldwin Park Metrolink Ped Bridge $1,800,000
Metro Call for Projects Baldwin Park TDM $300,000
Metro Call for Projects Baldwin Park Transit Center $4,200,000
Metro Call for Projects Baldwin Park Clean Fuel Buses for BP Transit $1,150,481
Metro Call for Projects Bellflower Downtown Smart Park $370,290
Metro Call for Projects Carson Avalon RSTI $6,700,000
Metro Call for Projects Compton Central Avenue Regional Commuter Bikeway $1,077,727
Metro Call for Projects Duarte Gold Line Station Ped Linkages $530,000
Metro Call for Projects El Monte Downtown TDM $316,000
Metro Call for Projects El Monte Ramona Signal Synchronization $2,760,000
Metro Call for Projects El Monte Valley Bl RSTI $1,470,000
Metro Call for Projects El Monte El Monte Clean Fuel Bus Replacement $1,451,178
Metro Call for Projects El Monte Regional Bikeway Connector Access Imps.$986,803
Metro Call for Projects Huntington Park HP Sig Synch & Bus Speed Improvements $936,927
Metro Call for Projects Huntington Park Downtown HP i-Park System $545,974
Metro Call for Projects Inglewood Century Bl RSTI $3,200,000
Metro Call for Projects Inglewood Florence Avenue RSTI $2,400,000
Metro Call for Projects Inglewood La Brea Ave S Curve $6,300,000
Metro Call for Projects La Verne La Verne Regional Bike Gap Closure $1,122,466
Metro Call for Projects Lawndale Inglewood/Marine Improvements $1,019,000
Metro Call for Projects Pico Rivera Telegraph Road Bridge Replacement $2,298,643
Metro Call for Projects Pomona SR71/Mission Bl Interchange $3,200,000
Metro Call for Projects Redondo Beach Transit Center $3,200,000
Metro Call for Projects Rosemead Valley Bl RSTI $780,000
Metro Call for Projects Rosemead Rosemead/S. El Monte Regional Bike Corridor $923,721
Metro Call for Projects San Fernando Citywide Signal Synchronization $775,376
Metro Call for Projects San Marino Huntington Drive Capacity Enhancements $939,435 $59,320,277
Metro Mini Call Alhambra Bus Purchase $400,000
Metro Mini Call Baldwin Park Bus Purchase $400,000 $800,000
Metro Mobility Improv. ProjectsSan Marino Huntington Drive Intersection Capacity Improv.$12,000,000
Metro Mobility Improv. ProjectsSan Marino Huntington Drive Capacity Enhancements $6,000,000
Metro Mobility Improv. ProjectsSan Marino Sierra Madre Blvd. Corridor Capacity Improv.$4,000,000
Metro Mobility Improv. ProjectsSan Marino Huntington Drive Traffic Signal Synchronization $7,000,000
Metro Mobility Improv. ProjectsSan Marino San Gabriel Blvd. Traffic Signal Synchronization $3,000,000 $32,000,000
Metro Open Streets San Fernando San Fernando Street Festival $148,800
Metro Open Streets San Fernando San Fernando Street Festival: Nocturnal Ride $144,000
Metro Open Streets Paramount Paramount-Bellflower Open Streets Neighborhood Event $242,000 $534,800
Metro TOD Planning Baldwin Park Infill/TOD Planning and Zoning $289,670
Metro TOD Planning El Monte Infill/TOD Planning and Zoning $400,400
Metro TOD Planning Irwindale Metro Gold Line Station Specific Plan $460,000
Metro TOD Planning San Fernando Infill/TOD Planning and Zoning $282,392
Metro TOD Planning Compton Mixed-Use Policies: General Plan/Zoning Code $410,000
Metro TOD Planning Burbank Downtown Metrolink Station Specific Plan $410,000
Metro TOD Planning Pico Rivera Gold Line Extension TOD Plan $390,000 $2,642,462
Metro Toll Grant Baldwin Park Frazier St. Complete Street $952,434
Metro Toll Grant Baldwin Park Commuter Connector Express Line $742,395
Metro Toll Grant Carson Carson Rapid Bus Priority System $584,150 $2,278,979
Metro Wayfinding Sign.Compton Transit Usability Improvement Project $76,750 $76,750
Met. Trans. Comm.Priority Conservation Midpen Purisima-to-the-Sea Trail and Parking Area $151,000
MSRC Local Gov. Match El Monte EV Charging Infrastructure $33,000
MSRC Local Gov. Match La Verne CNG Fueling Station $365,000
MSRC Local Gov. Match San Fernando Class 1 Bikeway $354,000
MSRC Local Gov. Match San Fernando EV Charging Infrastructure $100,000
MSRC Clean Trans. Funding Alhambra Electric Vehicle Charging Stations $111,980 $852,000
RMC Prop 68 Grant Covina Banna Park Construction Project $1,000,000 $1,000,000
SCAG Sust. Comm.San Fernando Parking Management Plan $237,500
SCAG Sust. Comm.Placentia Open Spaces and Urban Greening Master Plan $150,000
SCAG Sust. Comm.Burbank Media District Specific Plan Update $430,000
SCAG Sust. Comm.Covina Covina Downtown EIFD $100,000 $917,500
SCAG Compass BP Inglewood La Cienega Corridor Study $250,000 $250,000
SCCGOV Historic Grant Midpen Alma Cultural Landscape Rehabilitation Project $322,750 $322,750
SJCOG CMAQ Stockton Transportation Management Center Equip. Upgrade $3,906,000
SJCOG CMAQ Stockton Arch Airport Road Traffic Signal Sync $1,157,000 $5,385,750
WCB Restoration Funding Midpen Wildlife and Regional Trail Crossing $5,000,000 $5,000,000
TOTAL FUNDING AMOUNT $2,156,483,990
52
PROPOSAL Grant Writing Services | 09
274
GRANTS WRITTEN
71% FUNDING RATE
(NOT INCLUDING PENDING)
Pending 6
Awarded 190
Non-Award 78
Figure 3. Funding Rate
EXPERIENCE WORKING WITH CITIES/
COUNTIES
As most of EBA’s staff are former municipal
employees, EBA has an extensive track record
working with cities, counties, and public
agencies. From EBA’s foundation in 2010, EBA
focused on serving public agencies throughout
Southern California, including cities in and the
counties of Los Angeles, Orange, and San Diego.
This included serving as the sole grant advisory
and writing team for the Southern California
Association of Governments (SCAG), in which
our team trained staff, so they could learn how
best to position projects and competitively align
them to Federal grant programs.
From 2016 to 2021, EBA expanded its clientele
base from Southern California to Northern
California by working with cities and counties
in Alameda, Contra Costa, Sacramento, San
Joaquin, San Luis Obispo, San Mateo, Yolo,
and Shasta counties, to name a few. In fact,
in 2020-2021, EBA led the Shasta Regional
Transportation Authority’s (SRTA) grant writing
assistance program, in which staff was responsible
for preparing 8 competitive grants for SRTA and
local agencies, including Shasta County, Shasta
Lake, Anderson, and Redding, which resulted in
securing $17.5 million.
Currently, EBA is part of the grant writing team
for the third largest transportation agency in the
nation, the Los Angeles County Metropolitan
Transportation Authority (Metro), in which our
team has written nearly 50 grant applications,
including State and Federal grants, such as the
ATP, TIRCP, and BUILD. As a result, our team
was able to secure more than $172 million for
both LA County cities and Metro under various
programs and 14 SB1 grant applications for
regional projects that will transform LA County’s
transportation network leading up to the 2028
Los Angeles Summer Olympics.
FUNDING RATE
EBA’s funding rate is 71% (Figure 3). While we
recognize it may not be as high as other firms, we
also do not “cherry pick” specific projects that we
know are going to score well to maintain our own
record. Rather, we advise our clients on which
of their projects are best suited for each program
and provide all the facts up-front. We leave it up
to the client to make the “go” or “no-go” decision
on whether to pursue the grant.
Having written hundreds of grant applications,
we are confident in our capabilities to prepare
applications for projects that may not be
as competitive because we have a nuanced
understanding of the way certain variables,
including (i) location, (ii) complexity, and (iii)
project type, influence a project proposal’s
ability to score well. This allows us to provide
suggestions to enhance projects in order to
increase the chance of funding.
Our team will use all of our resources to strengthen
the final proposal because we recognize our name
and reputation is also on the line.
53
PROPOSAL Grant Writing Services | 10
100%
B. GRANT WRITER EXPERIENCE
ORGANIZATION CHART/LIST OF PERSONNEL
To successfully deliver grant writing applications, a fully integrated team has been assembled for this
effort. The following organizational chart provides an outline of the management structure and staff
allocation for the key task areas. The organizational chart lists the Project Manager, QA/QC lead, and
proposed support staff members. Team personnel who will actually be assigned to perform substantial
amounts of the work on this project are denoted with a key symbol by their name ().
All members will work from our local Pasadena office or remotely from their nearby home addresses,
with the exception of northern California residents, including Lindsey Kiner, Doug Kim, and John
Gahbauer.
Quality Assurance and Control (QA/QC)
Hal Suetsugu, MA
Grant Application Development
Kevin Nord, MA
Jenna Tourjé, AICP, IAP
Jessica Golden
Lindsey R. Kiner, AICP
John Gahbauer, MPP, MBA
Monica Villalobos, PhD, MRP
Funding/BCA Analysis
Mengci Yang
Terry Matsumoto
GIS
Jorge Zarza
Urban Designer
Larry Onaga
Project Manager
Daniel Bartelson, MBA, MPA
MANAGEMENTGRANT WRITERSSUPPORTCity of Moorpark
Photography
Amanda Pedroza
Grants
Research
Will Imperial
75%, but grant writers
are assigned upon
writer’s field of expertise
and success within that
grant program. The City
will likely work with key
staff indicated by the .
Anticipated % of Time
on Contract
50%-0%. Support staff
is involved as-needed
to prepare required
grant application
materials and support
other functions, such as
monthly reporting and
grant research.
Figure 2. Organization Chart
54
PROPOSAL Grant Writing Services | 11
PROJECT TEAM QUALIFICATIONS
Project Director Qualifications
Being EBA’s founder, Hal Suetsugu (EBA) has more than 30 years’
experience grant writing for transit, active transportation, and urban
planning projects. Hal has coordinated the development of multi-
jurisdictional, multi-purpose projects between municipal agencies and
the community, all on schedule and within budget. Hal has worked
with more than 23 cities in preparing and securing grant applications
worth more than $122 million. He has administered regional, State,
and Federal grant awarded funds, managed transportation planning
projects, and sustained interagency coordination with several agencies
(i.e., Caltrans, CTC, CNRA, FHWA, FTA, and SCAG).
85%
Hal’s approximate
success rate obtaining
grants
Having served as Metro’s former State/Federal Funding Program Coordinator, Board of Directors
Transportation Deputy, and Transportation Planning Manager, Hal has first-hand knowledge of
programming funds, funding opportunities, and eligibility strategies relative to grant acquisitions and
funds management. He will provide oversight of all grant applications, assist the City in managing
grant funds, and provide as-needed assistance/advice relative to programming of funds.
Project Manager Qualifications
Daniel Bartelson, MPA, MBA will serve as the team’s Project Manager. Daniel has more than 16
years of experience leading complex, multijurisdictional grant projects that require inclusionary buy-
in from multiple stakeholders. He has extensive experience with managing similar bench and on-
call contracts across the State, including San Diego Association of Governments (SANDAG), Shasta
Regional Transportation Agency (SRTA), Midpeninsula Regional Open Space District (Midpen) and
the cities of Manhattan Beach, Pismo Beach, La Verne, West Sacramento, Oakland, Stockton, and
Paramount, to name a few. As manager of these contracts, Daniel has been responsible for contract
management, change management, QA/QC, resource allocation, conflict resolution, scoping,
budgeting, scheduling, risk analysis, and negotiations. Daniel’s public-sector career spans more than a
decade and includes serving the cities of West Hollywood, South Pasadena, Lawndale, and Signal Hill.
His relevant experience includes, but is not limited to:
California Department of Parks and Recreation, Statement Parks Program - Out of 472
applications statewide, secured 1 of 62 awarded grants for the City of Monrovia, CA
California Transportation Commission’s Local Partnership Program, Trade Corridor
Enhancement Program, and Solutions for Congested Corridors - Secured more than $700 million
California Natural Resources Agency’s Urban Rivers Grant Program - Secured $1.8 million for
the City of Pico Rivera, CA
RESUMES AND WRITING SAMPLES
Resumes for all key staff are included in the Appendix. Resumes include brief summaries of each
team member’s background, education, and experience. Two (2) writing samples from our team
are also included in the Appendix.
55
PROPOSAL Grant Writing Services | 12
C. REFERENCES
Richmond On-Call Grant Writing
2018-Current, on time and on schedule City of Richmond
The City of Richmond is located 16 miles northeast of San Francisco
on the western shore of Contra Costa County. Richmond is best
known for its unique history and role in the World War II home
front effort. Today, the City is an important oil refining, industrial,
commercial, transportation, shipping and government center.
Under EBA’s existing on-call contract, EBA provides grant funding
opportunities on a monthly basis and was recently responsible for
preparing the California State Parks’ Shoreline Erosion Control
Grant for the construction of rock revetment at Point Molate
Beach Park. Tasks involved visiting the site to document existing
conditions and capture photos, analyzing previous community
outreach efforts, and working with a technical consultant to
prepare a solution to the coastal erosion. The $500,000 project
is vital to save and protect the beach park for future generations.
The application required a strong community-focused story,
documentation of historical significance, and safety benefits of the
project for visitors to the park.
EBA is currently preparing an application for CALOES’ Building
Resilient Infrastructure and Communities (BRIC) totaling $5.3
million to offset the cost of retrofitting a 68-year-old wastewater
treatment facility which has been previously identified as a critical
operational facility.
PROJECT
HIGHLIGHTS
»Grant Writing
»Contact: Tawfic Halaby, Interim
Public Works Director Email:
tawfic_halaby@ci.richmond.
ca.us Phone: (510) 621-1612
STAFFING
Daniel Bartelson (Project Manager/
Grant Writer)
Writers (Jessica Golden, Kevin
Nord, Jenna Tourje, Lindsey Kiner,
John Gahbauer)
Mengci Yang (Benefit-Cost Analyst)
“Great job. I got you on my
speed dial!”
- Yader A. Bermudez,
Engineering and Capital
Improvements
Projects Director, former (City of
Richmond, CA)
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PROPOSAL Grant Writing Services | 13
Stockton Grant Writing
2018 - Current, on schedule and within budget
City of Stockton
EBA has had several grant writing contracts with the City, which
has resulted in securing $13.5 million in grant funding for the
City’s priority projects. The first contract involved preparing the
Caltrans’ Active Transportation Program (ATP) Cycle 4 grant
application for the Safe Routes to School Safety and Connectivity
Improvement Project. The project involved constructing
recommendations from the City’s SRTS Plan, including bike lanes,
missing sidewalk segments, install high visibility crosswalks, flashing
beacons, curb ramps, safety medians, pedestrian refuge and traffic
islands (circle). Our firm scored a 93/100 on this application and
it was 1 of 2 projects in the San Joaquin County to receive State
funding. EBA has also helped the City secure Highway Safety
Improvement Program (HSIP), Congestion Mitigation and Air
Quality Improvement (CMAQ), and Transformative Climate
Communities (TCC) grants.
The high level of care that you placed in projects research, regular communications and preparing quality
applications have been notable. So I would like to express our appreciation of your work.”
- Heba El-Guindy, City Traffic Engineer (City of Stockton, CA)
PROJECT
HIGHLIGHTS
»Grant Writing
»Contact: Wes Johnson, PE,
Project Manager Email: wes.
johnson@stocktonca.gov
Phone: (209) 937-8088
STAFFING
Daniel Bartelson (Project Manager)
Writers (Kevin Nord, Jenna Tourje,
Lindsey Kiner, John Gahbauer)
Jorge Zarza (GIS Mapping)
Mengci Yang (Cost Estimator)
Midpeninsula Open Space Regional
District (Midpen) On-Call Grant Writing
2018-Current, On time and on schedule Midpeninsula
Open Space Regional District (Midpen)
Midpen is a special district in the San Francisco Bay Area that
has preserved a regional greenbelt system of over 63,000 acres of
public land and manages more than 220 miles of grant-funded
trails. Under our recent contract with Midpen, EBA has secured
$5.4 million. EBA was responsible for preparing Midpen’s
CNRA’s Prop 68 grant for the rehabilitation of the Alma Cultural
Landscape Site. The $999,678 project involves the construction
of interpretive and educational open space facilities and exhibits.
This application required a thorough understanding of the benefits
of a major rehabilitation project and a strong ability to convey
these benefits clearly and concisely. In addition, EBA prepared a
successful Wildlife Conservation Board (WCB) grant for a wildlife
and regional trail crossing.
PROJECT
HIGHLIGHTS
»Grant Writing
»Contact: Deborah Hirst,
Grants Program Manager
Email: dhirst@openspace.org
Phone: (650) 625-6507
STAFFING
Daniel Bartelson (Project
Manager/Grant Writer)
Mengci Yang (Cost Estimator)
“Thank you so much to the entire EBA team for your work on a successful grant application.”
- Timothy Hou, AICP, Director of Community Development (City of San Fernando, CA)
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PROPOSAL Grant Writing Services | 14
Grand Terrace Grant Writing
2017-Current City of Grand Terrace
The City of Grand Terrace is located in Southern California. This
primarily bedroom community boasts one of the highest median
incomes in the Inland Empire. Despite the City’s affluence and
with parts of the City not considered disadvantaged per SB
535, EBA has secured 4 of the 5 grant applications prepared for
the City. To date, our efforts have resulted in securing State and
Federal funding for the City. This includes securing a California
State Park OGALS’ Habitat Conservation Fund grant totaling
$212,522 for a trail at Blue Mountain, a recreational hiking site
frequented by locals and visitors. The project involves construction
of a new trail and installation of wayfinding signage and amenities.
Additional applications include:
• CNRA’s Urban Greening for 160 trees and transforming an
abandoned railway into a bicycle/pedestrian path ($2,321,737)
• FEMA’s Hazard Mitigation Grant Program for slope
stabilization at Mt. Vernon Avenue ($2,775,000)
• Caltrans’ Highway Safety Improvement Program (HSIP)
for Advanced Speed Warning and Intersection Improvements
($435,700)
PROJECT
HIGHLIGHTS
»Grant Writing
»Funds Management
»Grant Compliance
»Contact: G. Harold Duffey,
City Manager (former); Email:
HDuffey@oaklandca.gov
Phone: (530) 681-6432
STAFFING
Hal Suetsugu (Project Manager)
Daniel Bartelson (Writer)
Jorge Zarza (GIS Mapping)
Kevin Nord/Jessica Golden (Grant
Writer)
Mengci Yang (BCA/Cost
Estimator)
Monrovia Grant Writing and Outreach
2019-Current City of Monrovia
EBA has secured $1.275 million for the City. EBA prepared the
City’s California State Parks’ Statewide Park Program (SPP)
grant application, which was awarded $675,000, for renovations
and expansion to Lucinda Garcia Park. As part of the application,
EBA assisted the City manage and facilitate five (5) community
outreach meetings, a requirement of the grant application.
Outreach included park workshops geared toward the community
at-large, pop-up ice cream socials geared toward local schools, and
smaller focus groups with residents immediately adjacent to the
park. Using EBA captured drone images, EBA also prepared a
large table long image for the public to provide input directly
onto existing park amenities. Utilizing all gathered information,
EBA was able to prepare a well-researched, community-supported
winning grant application. In addition, EBA prepared the U.S.
Federal Transit Administration’s (FTA) 5310 Grant, resulting
in an award of $600,000 for senior and disability transit service
expansion.
PROJECT
HIGHLIGHTS
»Grant Writing/Outreach
»Reference: Tina Cherry, Director
of Community Services;
tcherry@ci.monrovia.ca.us
Phone: (626) 256-8226
STAFFING
Daniel Bartelson (Project
Manager/Writer)
Jessica Golden (GIS Mapping)
Amanda Pedroza (Outreach/
Photography)
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PROPOSAL Grant Writing Services | 15
Belmont Grant Research and Writing
2018-Current, on time and on schedule City of Belmont
Located in San Mateo County, the City of Belmont is situated
half-way between San Francisco and San Jose. Belmont is small
residential community of roughly 26,000 and known for its
wooded hills, views of the San Francisco Bay, and stretches of open
space.
While beautiful and scenic, Belmont is located in a “very high fire
hazard severity zone.” As such, and under EBA’s existing on-call
contract with Belmont for grant research and writing services, EBA
was recently responsible for preparing the California Department
of Forestry and Fire’s (CalFire) Fire Prevention Grant Program
for the City’s Hazardous Fuels Reduction Project. The project will
develop a resource/vegetation management plan, carefully target
brush removal for fuel reduction benefits, and provide community
education. A major component of the project is to work with
residents to collaborate on identifying priority fuel reduction sites
for both private and public property in an effort to consider site-
specific needs with full knowledge, consent, and disclosure to
nearby residents.
PROJECT
HIGHLIGHTS
»Grant Writing
»Contact: Tawfic Halaby, Interim
Public Works Director Email:
BShearer@belmont.gov Phone:
(650) 595-7488
STAFFING
Daniel Bartelson (Project Manager/
Grant Writer)
Writers (Jessica Golden, Kevin
Nord)
Mengci Yang (Benefit-Cost Analyst)
“EBA is attentive, responsive, and
is always willing to write grant
applications on short notice. They are
our “go-to” firm when it comes to meeting
short deadlines for grants.”
- Cesar Roldan, Senior Management
Analyst, City of El Monte, CA
“Thank you for your very hard work and
expertise composing the grant responses and
materials, obtaining the pictures, maps and
all the necessary background information
as well as putting the grant applications together
and pushing us to ensure they were submitted on
time.”
- Lillian Burkenheim Silver, Director of
Planning and Economic Development, Eco-
Rapid Transit
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PROPOSAL Grant Writing Services | 16
D. PROPOSED METHODOLOGY, PHILOSOPHY, AND
APPROACH
METHODOLOGY AND
PHILOSOPHY
Fundamentally, this contract is about improving
the quality of life for City residents and visitors.
By increasing available City funding to pay for
community-supported projects and programs,
community members will be able to enjoy
things they want, like increased mobility via
better designed streets that benefit all users (e.g.,
motorists, pedestrians, bicyclists, and transit-
users); better community connections centered
around public health initiatives; expanded
recreational opportunities; more strategic
projects and planning efforts that provide
inclusive housing solutions; enhanced climate
resiliency efforts that help the community better
prepare for and respond to hazardous efforts
or disturbances related to climate change; and
sustainable development that protects City of
Moorpark’s environment for future generations
to come. Via this contract, the City has a
profound opportunity to meet its goals and
objectives to its constituents by selecting one or
multiple consultants that are committed to help
secure grant funding for the City to make its
projects and programs a reality.
Through this on-call contract, the City seeks to
aggressively pursue all types of grant funding in
an inter-departmental manner. Anticipated grant
pursuits include those at all levels of government,
but specifically State and Federal grants. Our
team is committed to ensuring the success of
this on-call contract. We have learned from our
previous experiences (Table 1) and understand
that this contract can become deadline-driven
and resource-intensive, especially when multiple
grant opportunites are released and due within
days. As such, we will provide all services
requested, including, but not limited to:
• Match grants to City endeavors utilizing
grant databases (e.g., Foundation Directory
Online, GrantStation, Grant Finder, eCivis,
Grants.gov, and CA.gov/grants);
• Identify, in collaboration with the City,
which grants to pursue by involving staff in
the decision making process.
• Prepare well-written grants by assigning
writers with the appropriate expertise and
with a high success rate for the grant program,
• Filter applications through stringent and
independent internal quality assurance and
control measures; and
• Bring together appropriate stakeholders and
utilize existing relationships with State and
Federal agency staff and their directives
throughout the grant development process;
and
• Perform, if needed, grant administration
duties for awarded grants. This can range
Lessons Learned
Rank and score proposed projects based on evaluation criteria and past projects funded under the
grant program before preparing a full application. This exercise will allow you to save resources by only
preparing applications with high funding potential.
Utilize independent quality assurance/quality control protocols. A siloed approach will ensure every
application is double, even triple checked before submittal.
Maintain an online folder to share and house all information (e.g., Dropbox).
Develop naming conventions for files to ease workflow.
Test submission portals in advance and submit early.
Table 1. Lessons Learned
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PROPOSAL Grant Writing Services | 17
from ensuring the City has all the proper
paperwork to start the project to helping the
City prepare invoices and maintain records
for future auditing and closeout; and
• Seek to understand City goals, finances,
and stakeholder relationships and work to
support and strengthen all of them.
Being on several on-call grant writing contracts
throughout the State, our team finds it best to
work hand-in-hand with City staff to determine
which grants to pursue. EBA will provide
all grant research, preparation, writing, and
submittal services for the City, while providing
regular updates.
In order to determine which grant types to pursue,
Project Manager, Daniel, and funding expert, Hal,
will attend the City’s project kick-off meeting.
The meeting will be a time to discuss the entire
understanding of the scope of work required,
objectives/vision/goals, project management
procedures, as well as issue mitigation and
protocols. The meeting will include: team
introductions; establishment of communication
protocols and file sharing sites; information
collection; key stakeholder’s identification (e.g.
nonprofits, school district, etc.); identify point
of contacts for each City department; identify
and discuss current projects/needs; identify and
discuss proposed future projects/needs; identify
current funding sources; and discuss goals and
objectives (e.g. City expectations).
Using our collected information from the kick-
off meeting, we will prepare a draft Funding
Needs Analysis report. The report will include:
(1) the dollar amount of additional funding
needed to implement individual projects, (2)
prioritization of proposed future projects based
on existing project budgets and funding levels,
and (3) identification of several grants that align
with City projects/needs. We understand most
cities prefers grants with no match requirements;
however, we do not want to limit options.
Therefore, our report will also identify current
funding sources (excluding general funds) that
can be used for grants that require local match.
The report will allow the City to ensure we are
on the correct path and help us determine which
grant programs best suit your needs.
Utilizing the Funding Needs Analysis report, we
will prepare and submit monthly, customized
grant opportunity reports. The reports identify
potential funding opportunities, including, but
not limited to, Federal, State, local, foundation,
and private grants that can be used to fund and
implement City projects. The report will provide
crucial information on the viability of each grant
in relation to the time and resources required to
pursue and manage it. As available and pertinent,
the report will include the following information:
»Funding agency/program
»Total funding availability/Maximum project
funding amount
»Local match requirements (preferably grants
with no match)
»Grant application due date
»Examples of projects previously funded
Ensuring the City is aware of opportunities
early (preferably before the RFP is released)
is critical to the development of competitive
applications that get funded. Therefore, in
addition to grant reporting, we will present City
staff with viable grant opportunities by email or
telephone as grants become available. EBA will
also be available to attend as-needed meetings,
via teleconference, or in-person as requested by
the City to discuss new grant needs that arise
and to debrief the City regarding application
status, budget, materials and data, to introduce
fresh ideas and new perspectives, and address any
potential issues.
After reviewing the report and listening to our
recommendations, the City will need to tell
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PROPOSAL Grant Writing Services | 18
Project
Development
Data Collection
and
Review
Grant
Preparation
Draft
Review
Finalize
and Submit
Project Management | Quality Assurance and Control
• Timeline/schedule
of important
dates
• Prepare checklist
of items needed
to submit
application
• Identify strategic
partners
• Discuss and
develop project
scope, schedule,
and budget with
City
• Review local
policies and grant
guidelines to
ensure consistency/
compliance
• Collect applicable
data
• Review existing
City plans/policies/
draft plans
• Align plans/
policies with grant
guidelines
• Prepare application
• Prepare funding plan
• Prepare technical
materials (e.g., maps/
conceptual designs/
graphic elements/
photo-simulations/
other grant
requirements)
• Collect digital photos
• Provide City with
draft letters of support
• Independent
quality assurance
and control review
by separate EBA
staff
• Provide City with
draft application
• City to provide
EBA with one
(1) set of written
comments
• Incorporate City
comments
• Obtain signatures
• Prepare required
number of copies
• Submit
application per
grant program
guidelines
• Mail hard copy
and electronic
copy of completed
application to City
Figure 3. EBA’s Grant Application Development and Submittal Process
us which grants they are most interested in
pursuing. We will review the application and
provide our quote to prepare the application.
In addition to cost, our quote will include a
checklist of requirements. The checklist will
help the City identify what and when we need
items from the City. If the City agrees it can
obtain the required documents, the City will
provide approval to move forward with the grant
development process shown in Figure 3 below.
As each grant is different, this process may be
modified. Modifications will be detailed in the
quote submitted to the City for that particular
grant.
Upon a notice to proceed with a grant, EBA staff
members will each be assigned a specific role and
concurrently work on deliverables.
After submission, some granting agencies require
supplemental information or site visits. EBA
will lead these efforts with support from the
City. Finally, EBA will be available to assist
with grant administration, including funds
obligation, invoicing, reimbursement requests,
auditing, record retention, and closeout. Grant
administration tasks are performed by a separate
individual specialized in grants management.
APPROACH
In the first month, we will partner with City
staff, working one-on-one to build a sustainable
grants management program. As outlined in
this section, EBA will provide all grant research,
preparation, writing, and submittal services for
the City.
Task 1. Project Management
1.1 Project Kick-off Meeting
Project Manager, Daniel, and experts including
Hal, and Jessica, will attend the City’s project
kick-off meeting. The meeting will be a time to
discuss the entire understanding of the scope
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PROPOSAL Grant Writing Services | 19
of work required, City objectives/vision/ goals,
project management procedures, as well as issue
mitigation and protocols. The meeting will
include:
»Team Introductions
»Establishment of communication protocols
and file sharing sites
»Key Stakeholder’s identification (e.g.
nonprofits, school district, etc.)
»Identify point of contacts for each City
department
»Identify and discuss current projects/needs
»Identify and discuss proposed future projects/
needs
»Identify current funding sources
»Discuss goals and objectives (e.g. City
expectations)
Deliverables:
Agenda and Meeting Minutes provided three
days before/after meeting.
1.2 Regular Meetings and
Communication
The Project Team will attend as-needed meetings,
via teleconference, or in-person as requested by
the City. Meeting frequency shall be established
during the project kick-off meeting. These
meetings will be a time to discuss project status,
budget, review materials and data, introduce
fresh ideas and new perspectives, and address any
potential issues.
Deliverables:
Agenda and Meeting Minutes provided three
days before/after meeting.
Ongoing calls/emails
2. Funding Needs Analysis
Using our collected information from the kick-
off meeting, we will prepare a draft Funding
Needs Analysis report. The report will include:
(1) the dollar amount of additional funding
needed to implement individual projects, (2)
prioritization of proposed future projects based
on existing project budgets and funding levels,
and (3) identification of several grants that align
with City projects/needs. We understand most
cities prefers grants with no match requirements;
however, we do not want to limit options.
Therefore, our report will also identify current
funding sources (excluding general funds) that
can be used for grants that require local match.
The report will allow the City to ensure we are
on the correct path and help us determine which
grant programs best suit your needs.
Deliverables:
Draft Funding Needs Analysis report
Our Approach?
To move your projects forward by:
»Partnering with the City and
providing fresh perspectives
and expertise that only a new
consultant team can provide
»Applying our lessons learned
from our team’s grant writing
experiences.
»Seeking to understand your City’s
goals, finances, and stakeholder
relationships and working to
support and strengthen all of them
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PROPOSAL Grant Writing Services | 20
3. Grant Funding Research/On-Call
Grant Research
Utilizing the Funding Needs Analysis report, we
will prepare and submit monthly, customized
grant opportunity reports. The reports identify
potential funding opportunities, including, but
not limited to, Federal, State, local, foundation,
and private grants that can be used to fund and
implement City projects. The report will provide
crucial information on the viability of each grant
in relation to the time and resources required to
pursue and manage it.
Ensuring the City is aware of opportunities early
(preferably before the RFQ is released) is critical
to the development of competitive applications
that get funded. Therefore, we will present City
staff with viable grant opportunities by email or
telephone as grants become available.
Deliverables:
Grant opportunities reports
Ongoing calls/emails with additional grants as
they become available.
4. Proposal Development
Each grant application has different requirements
and will require different amounts of effort. In
general, we provide full grant writing services
(including technical studies, photography,
design, and outreach). Therefore, our general
scope of grant writing activities includes the
following sub-tasks:
4.1 Review Application, Guidelines, and
Evaluation Criteria
Application requirements, guidelines, and
evaluation criteria will all be reviewed in depth
in order to recognize any differences from the
requirements, guidelines, and criteria used
in previous cycles. A full and comprehensive
understanding of all of these is necessary and
will guide project documentation, as well as
application preparation and submittal. We
will prepare a detailed memo and checklist
outlining all requirements for distribution
amongst all relevant team members to ensure
that expectations are communicated to all parties
involved. The memo/checklist will include any
tasks that we may need assistance with from
the City. Examples include: executed signature
pages, approved resolutions, stakeholder contacts,
and any internal data not readily available to the
general public.
4.2 Project Area Characteristics
Every single project will include a scan of
the area in which that project proposes to
be implemented. This scan will identify
important area characteristics that will allow
for a clear understanding of current issues and
development of proposed recommendation and
implementation. This task will help our team
maximize the cost-benefit of each project, while
paying close attention to addressing the existing
concerns of that location.
For transportation planning projects, such as
HSIP and ATP projects, identified solutions will
be evaluated and reviewed by our engineering
team to ensure that each recommended action
does not create new problems. The information
obtained through the scans will be used by team
members to support project justifications going
forward, and will be incorporated into project
maps, charts, data graphics, and other project
application materials where reasonably necessary
or useful.
4.3 Modeling and Analysis
As deemed necessary, our project team may
include subject matter experts (pre-approved
by the City), such as architects, economists, or
information technology experts. Use of subject
matter experts will assist our team in running
forecasting models and analyzing project impacts.
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PROPOSAL Grant Writing Services | 21
The goal of this process is to provide quantitative
data and baseline measurements for the proposed
project or program. Including experts early in
the grant writing process will yield a more fine-
tune narrative that is backed by sound technical
judgment and reasoning.
For projects which require modeling and analysis,
our project team will utilize available databases
and resources, as well as coordinate with local
agencies, such as law enforcement, the City, or
local stakeholders, to ensure that accurate and
complete data is utilized to evaluate conditions.
Current data will assist in determining what
project impacts have in that area.
4.4 Letters of Support
An important component of grant applications
is proof of sponsorship and community support.
Our team will ensure that all grant applications
include the necessary documentation of
support from city councils, community groups,
neighborhood councils, business improvement
districts, local business owners, pedestrian,
bicycle and SRTS advocacy groups, property
owners, and developers so that the evaluating
body will see that all the necessary support is in
place to implement the proposed projects.
4.5 Perform Any Necessary Public
Outreach
We typically assume that most or all necessary
public outreach has been performed sufficiently;
however, we are prepared to coordinate cost-
effective public outreach efforts with the local
agency, stakeholders, and advocacy groups before
finalizing project design and submitting the
final grant application. Outreach efforts enable
us to partner with local advocacy groups and
to communicate effectively with community
partners.
4.6 Project Area Photos
Project area photos are often a necessary
component of grant applications that illustrate
the need for the project in a very comprehensible
way. Any available photographs from the City
will be collected and considered, but we will
perform comprehensive photography (including
aerial photography) of all project areas to fully
document local conditions. By doing so, our
grant applications will clearly tell the story about
local need for the project and the positive impact
that the proposed project will have in the area.
4.7 Demonstrate Consistency with
Existing Plans and Policies
This is an important task, and requires review of
existing land use, transportation, sustainability,
public health plans, and policies. Undertaking
such a review allows us to demonstrate that
not only does the project have the support of
community members; it is also supported by
official policy and largely consistent with regional
plans. By doing so, we will demonstrate how the
project will help interested agencies and parties
meet regional goals.
4.8 Create Maps and Layouts
We will work with our in-house graphic designers
and cartographers to develop maps that illustrate
the extent of each project, surrounding land use,
previous safety concern sites, activity centers,
and any other local features necessary to support
the requirements of a particular application. We
will complete the majority of this information in
ArcGIS so that maps, an easily-accessible format
for presentation of information, can be included
in final applications. We use public databases
and GIS information to show the project’s land
use and relation to disadvantaged communities.
These are important pieces of information to
include as applications for projects serving
disadvantaged communities typically score
higher in the evaluation process, translating into
greater success rates.
4.9 Provide Supporting Data
Applications will cite and include any necessary
documentation supporting claims of project
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PROPOSAL Grant Writing Services | 22
benefits, but will do so in a way that makes them
engaging and easily readable, bearing in mind
that applications are typically scored by both
experts and volunteers.
Deliverables:
Checklist for grant applications
Existing conditions
Letters of support
Summary of public outreach or outreach update
plan and new public outreach, if necessary
Benefit-cost analysis
Planning document and policy consistency
Maps
Project concept design drawings
Photographs
Cost estimates
Task 5. Preliminary Draft Applications
5.1 Develop Preliminary Draft
Applications
We will begin preparing the draft grant
application packages, incorporating information
collected and organized during the various
information collection sub-tasks in Task 4.
We will independently review all applications
through our internal Quality Assurance/Control
process. We will then submit a text copy to City
staff, so that you can review the actual message
and wording of the application.
5.2 Craft a Succinct and Compelling Case
for the Project
A critical component of every application is
a compelling narrative that explains local and
regional need for the proposed project to address
the identified problem. Our team is experienced
in crafting these compelling narratives by using
engaging language and storylines to develop
compelling grant applications.
5.3 Semi-Draft Review Phase
When our team has finished drafting and
revising a draft text, we will upload the text of
the application onto a file sharing service so
that City staff can read and offer comments
on the contents of the application. This allows
City staff to review the draft application earlier
in the process, and without all the additional
components of an actual application. After
receiving and implementing any feedback on the
text of the application, all draft packages will be
prepared to fit the granting agency’s template.
5.4 Meet with City to Discuss
Application Drafts
Our team is prepared to meet with City staff via
teleconference, or in-person, to discuss comments
and concerns about full-draft applications. We
will formally note all comments, suggestions, and
actions taken as a result, so that City staff will
be able to see how concerns are being addressed.
This will allow all parties involved to collaborate
easily and effectively in application development,
and provide a transparent and effective channel
for resolution of conflicting opinions as to
application components. In this way, executive
approval and ultimate timely submission of all
grant applications are made easy.
Deliverables:
Complete Project Draft Applications
Attendance at review meetings – as needed
Task 6. Finalize Draft Applications
6.1 Modify Applications Based on
Feedback
All applications will be updated to reflect feedback
arising from City staff reviews of text draft and
full draft applications. All notes from meetings
and comments received will be compiled in a
table format so that our team is able to easily see
what alterations need to be made to application
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PROPOSAL Grant Writing Services | 23
drafts and so that other involved parties can easily
review how those concerns were addressed.
6.2 Compile Final Application Packages
Our team of experts will compile the finalized
application package, bringing together all written
sections, photos, charts, maps, and other graphic
components into a single document. We will
prepare the package in a single PDF document, as
per the standard layout and formatting guidelines
established in the sample template, to enable
convenient review and location of information.
6.3 Send Final Application Package to
City
Completed application packages will be sent
to the City for final oversight and all necessary
signatures from the relevant executives and
project members. This step can be accomplished
either by sending and signing hard copies of the
application, electronic delivery and signature,
or through the familiar file sharing service, as
preferred.
6.4 Final Corrections and Application
Binding
All final revisions identified by the City in the final
review stage will be made. Project applications
will then be printed and prepared with tables
of contents, labeled dividers, and professional
binding, after which final applications will be
submitted.
Deliverables:
Final project applications in electronic and
printed form for the City and granting agency
7. Site Visits
A relatively standard practice for State grants
is to perform a site visit prior to awarding
funds. Agencies, such as the California Natural
Resources Agency, require site visits as part of
their evaluation. If a site visit is scheduled, we will
prepare relevant materials, such as informational
handouts, project fact sheets, and Power Point
presentation. Marketing your project to the
funding agency is crucial because it shows you are
serious and ready to immediately implement the
project if it is funded. In addition to preparing
materials for your site visit, our staff will attend
the site visit with you to ensure any questions
(particularly regarding the application’s narrative
and budget) are answered and justified.
Deliverables:
Informational handouts
PowerPoint or Prezi
Marketing materials to help sell your project to
the funding agency
We will ensure your narrative is
strong, support documents are
cohesive, and most importantly,
your entire application tells a
compelling story.
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A relatively standard practice
for State grants is to perform
a site visit prior to awarding
funds. We will attend the site
visit and answer any questions
from the funding agency.
8. Monthly Grant Activity Reports
To maintain transparency and confidence in
our work, we can prepare and submit monthly
reports to you summarizing all of our grant
activities, including our time spent and activities
undertaken on your behalf each month.
Our monthly reports will identify what we
accomplished the previous month, results we
saw as a result of our work, and identify what
we plan to accomplish the following month.
Additionally, we will provide any action items we
need you to take to ensure progress is made on
all fronts.
Our consistent reporting will facilitate
transparency, reduce the chance of redundancy in
work, provide cohesion and unity with you on a
day-to-day basis, and provide City Council with
the confidence it needs to ensure we are meeting
the City’s goals.
Deliverables:
Monthly progress reports
9. Other Services
Post Award Compliance: Several grants require
applicants to remain in good standing with laws,
rules, regulations, and statutes. As mentioned
in Task 3, we will prepare a checklist which
will include any laws, rules, regulations, and
statutes that you must comply with before grant
submittal, during the application review process,
and upon/after award. For example, to be eligible
for several State grants, you must maintain
Disadvantaged Business Enterprise (DBE) goals.
We can help you complete these documents. A
quote to prepare these items will be submitted
for review and approval.
Funds Management: Our firm has saved more
than $44 million in awarded funds due to
lapse because of inactivity or other unforeseen
circumstances. In fact, our team is often called
to work with granting agencies to save funds and
obtain funding extensions. Our team has even
flown to Sacramento to meet with grant funding
officials at various State agencies to save funds.
To this end, after a grant is awarded, we can assist
the City with processing invoices and reconciling
funds to ensure proper and timely reimbursement
of funds from the granting agency. Monitoring
and consistent billing will prevent awarded grant
funds from being lost.
Monthly reports will track our progress,
facilitate transparency, and provide you
and your governing board with tangible
evidence-based facts on our results.
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Environmental Clearance and other Required
Documents: Our team’s multimodal planning
expertise has helped cities throughout all phases,
ranging from initial planning phases (e.g., site
assessments, feasibility studies, and alternatives
analysis) to financing (e.g., funding analysis and
State/Federal grant writing) to environmental
studies (e.g., Environmental Impact Reports,
Notices of Exemptions, and Categorical
Exemptions/Exclusions). More than grant
writing and monitoring, our firm helps client cities
fulfill State and Federal reporting requirements,
including, Request for Authorizations (RFA’s
or E-76), Preliminary Environmental Study
(PES), Archaeological Survey Report (ASR),
Area of Potential Effect (APE), CEQA/NEPA
documents, and Section 106/Historic Review. A
quote to prepare these items will be submitted for
review and approval.
Deliverables:
List of required post-award documents
Quotes to prepare necessary post-award
documents and funds management duties,
including environmental clearance and RFAs/
E-76s.
CITY REQUIREMENTS
With several associates being former municipal
employees, we understand City staff has many
duties and responsibilities. Therefore, City staff
will be responsible for deciding whether to pursue
a grant opportunity that we think will benefit the
community and, upon an approved notice to
proceed with a grant application, the City will
be provided a checklist of items required to be
provided to our team. Examples include:
Signature Pages
Support Letters
Approved Resolutions
City Comments on draft grant applications
More than grant writing and
monitoring, our firm helps client
cities fulfill State and Federal grant
reporting requirements.
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ADDITIONAL SERVICES
Our team will seek to maximize grant application competitiveness by applying lessons learned and
mobilizing expertise to develop data-driven, quality-controlled, highly-competitive grant applications.
This means that we plan to go above and beyond by providing more than just grant writing services.
We have the skills to prepare underlying elements that demonstrate to the funding agency a project’s
readiness, regional connectivity, and vision. These elements include, but are not limited to:
• Geographic information systems (GIS) mapping highlights crucial data such as demographic
composition, public health attributes, transportation infrastructure, land use, crash/safety
issues, and other relevant information. Maps also reveal patterns and can help to identify
problem areas.
• Conceptual drawings and photosimulations show a project’s vision and excites evaluators,
providing a glimpse into the completed project.
• Public outreach illustrates the community’s needs and desire on a personal level, providing real
public concerns/comments expressed.
• Aerial and ground-level photographs show regional connectivity and demonstrates a project’s
need.
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Project Area (looking Southwest). Shown above are several sites along the project area. Beginning on the right, the Santa Ana River Trail will
connect with the project, bringing bicyclists and other users along La Cadena Drive (future Class II)through Barton Road (future Class III) to a
pocket park and rest area, which will be used by residents and regional users alike. The park will connect with a trail, which will replace the old,
defunct railway. Trees, the pocket park, and installation of bicycle lanes will reduce commute vehicle miles and effectively reduce GHG.
Barton Road
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Conceptual Drawings and
Photo Simulations
Aerial Photography
GIS Mapping
Graphic Design/
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Public Outreach
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E. COMMUNICATION AND
SCHEDULE
COMMUNICATION
EBA’s Project Manager, Daniel Bartelson, brings
a broad set of talents and enthusiasm that make
him the City’s best choice to lead future grant
applications and related tasks. He has spent his
entire career working in director-level positions
for cities throughout California and in the
private sector as a project manager and director
for transportation planning projects. Daniel
has extensive experience with managing similar
contracts across the Western United States. As
manager of these contracts, Daniel has been
responsible for contract management, change
management, QA/QC, resource allocation,
conflict resolution, scoping, budgeting,
scheduling, risk analysis, negotiations and
maintaining open lines of communication.
Daniel will be available for the duration of the
contract. In the event changes need to be made,
EBA’s President, Hal Suetsugu, will assume
Daniel’s role until a new Project Manager is
selected.
Daniel will be the City’s main point-of-
contact. Through frequent emails, online video
conferences, and phone calls, Daniel is able to
stay in communication with and prepare grants
for public agencies as far as Eugene, Oregon. As
the City decides to pursue grants, Daniel will
delegate the work based upon subject matter,
complexity, and schedule milestones. He ensures
that tasks are assigned to those with the necessary
experience and availability for completion.
Should resources need to be reallocated for
these reasons, Daniel is adept at making sure
the appropriate changes are made and all tasks
are completed while delivering a quality product
with the aid of a work load forecasting tool that
includes all projects, personnel, and milestones.
Some grants are released with a short window
to apply. As such, it is vital to evaluate grants
and resources quickly. Daniel will quickly tap
into our team of associates to accommodate such
requests and, after review of the grant guidelines,
communicate with the City all findings and
whether the grant should be pursued. This will
be a simple exercise as he will evaluate the team’s
availability and capability using specific processes.
This quick decision ensures time is not lost due
to lack of resources.
As a small business, EBA assigns leads for
applications and staff work together as an
integrated team to support one another.
SCHEDULE
A schedule will be provided for each grant the
City wishes to pursue because each grant is
different in length and requires different forms,
graphics (e.g. maps, photos, site plans, etc.),
budgets, and narratives.
71
APPENDIX 1.
LIST OF CURRENT
CLIENTS
72
PROPOSAL Grant Writing Services | 29
Alhambra
111 South First Street
Alhambra, CA 91801
Grants Acquisitions, Federal
Obligations & Funds
Administration
October 2018 – Current
Marc Castagnola
(626) 570-5034
mcastagnola@cityofalhambra.
org
Baldwin Park
14403 E. Pacific Ave.
Baldwin Park, CA
Project Management & Funds
Administration
June 2011 – Current
Sam Gutierrez
(626) 960-4011, Ext. 451
SGutierrez@baldwinpark.com
Burbank
275 E Olive Ave
Burbank, CA 91510
Project Management/ Planning
July 2018 – Current
Fred Ramirez
(818) 238-5250
FRamirez@burbankca.gov
California Department of
Conservation
801 K Street, MS 24-01,
Sacramento, CA 95814
Project Management/ Public
Relations
May 2019 – Current
Sarah Rubin
(916) 214-5731
Sarah.Rubin@conservation.
ca.gov
Compton
205 S. Willowbrook Avenue
Compton, California 90220
Grants Acquisitions, Federal
Obligations & Funds
Administration
January 2013 – Current
John Strickland
(310) 605-5505
jstrickland@comptoncity.org
Covina
125 E. College Street
Covina, CA 91723
Transportation Planning,
Federal Obligations & Funds
Administration
October 2018- Current
Planning: Brian Lee
Blee@covinaca.gov
Public Works/ City Manager:
Chris Marcarello
(626) 384-5410
CMarcarello@covinaca.gov
Desert Hot Springs
11-999 Palm Drive
Desert Hot Springs, CA 92240
Grants Acquisitions
September 2019 – Current
Geoffrey Buchheim
(760 ) 329-6411 Ext. 227
gbuchheim@cityofdhs.org
Duarte
1600 Huntington Drive
Duarte, CA 91010
Grants Acquisitions
March 2021- Current
Amanda Hamilton
(626) 357-7931 ext. 233
ahamilton@accessduarte.com
Gardena
1700 West 162nd St.
Gardena, CA 90247
Project Management/ Data
Collection
July 2017- Current
Ernie Crespo
(310) 965-8888
ECrespo@gardenabus.com
Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
Project Management,
Grants Acquisitions, Federal
Obligations & Funds
Administration
July 2018 – Current
Harold Duffey
(909) 824-6621 Ext. 240
Hduffey@grandterrace-ca.gov
Greater Vallejo Recreation
District
395 Amador St.,
Vallejo, CA 94590
Grants Acquisitions
September, 2020- Current
Gabe Lanusse
(707) 648- 4603
glanusse@gvrd.org
La Verne
3660 D Street
La Verne, CA 91750
Grants Acquisitions, Federal
Obligations & Funds
Administration
July 2016 - Current
Anthony Ciotti
(909) 596-8741
aciotti@cityoflaverne.org
73
PROPOSAL Grant Writing Services | 30
Manhattan Beach
3621 Bell Ave
Manhattan Beach, CA 90266
Funds Administration & Federal
Obligations
March 2020 – Current
Helen Shi
(310) 802-5300
hshi@citymb.info
Los Angeles County
Metropolitan Transportation
Authority (Metro)
One Gateway Plaza
Los Angeles, CA 90012-2952
Project Management,
Grants Acquisitions, Federal
Obligations & Funds
Administration
November 2016 – Current
Elizabeth Carvajal
(213) 922-3084
CarvajalE@metro.net
Midpeninsula Regional Open
Space District
330 Distel Circle,
Los Altos, CA 94022
Grants Acquisitions,
December 2018- Current
Deborah Hirst
(650) 625-6507
dhirst@openspace.org
Monrovia
415 S. Ivy Avenue
Monrovia, CA 91016
Grants Acquisitions,
December 2018- Current
Jaden Louie
(626) 932-5584
jlouie@ci.monrovia.ca.us
Norwalk
12700 Norwalk Boulevard
Norwalk, California 90650
Project Management/ Planning
November 2017- Current
Sandra Lopez
(562) 929-5744
slopez@norwalkca.gov
Pasadena
221 E Walnut St., STE 210
Pasadena, CA 91101
Project Management/ Planning
April 2019- Current
Donson Lui
(626) 744-7672
dliu@cityofpasadena.net
Pico Rivera
PO Box 1016
6615 Passons Blvd.
Pico Rivera, California 90660-
1016
Grants Acquisitions, Federal
Obligations & Funds
Administration
December 2013- Current
Maria Carrillo
(562) 801-4343
mcarrillo@pico-rivera.org
Oakland
250 Frank H Ogawa Plaza
Oakland, CA 94612
Grants Acquisitions,
July, 2018- Current
Ehlers, Emily
(510) 238-2259
EEhlers@oaklandca.gov
Richmond
450 Civic Center Plaza
Richmond, CA 94804
Grants Acquisitions,
January 2019- Current
Yader Bermudez
(510) 307- 8091
Yader_Bermudez@ci.richmond.
ca.us
San Fernando
117 Macneil Street
San Fernando, CA 91340
Grants Acquisitions, Federal
Obligations & Funds
Administration
January 2019 – Current
Timothy T. Hou
(818) 898-7316
THou@sfcity.org
Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
Planning
July 2018 - Current
Jason Gabriel
JGabriel@santa-ana.org
Shasta Regional
Transportation Agency
1255 East Street, Suite 202
Redding CA 96001
Grant Acquisitions
January, 2020-Subbmission
Keith Williams
(530) 262-6192
kwilliams@srta.ca.gov
WSP
862 E. Hospitality Lane, Ste.
350
San Bernardino, CA 92408
Grant Acquisitions
December 2017- Current
Luke C. Yang
(213) 896 5651
Luke.Yang@wsp.com
As a small business, most
contracts are on-call based,
in which we charge hourly
rates for grant applications
our clients wish to pursue.
If additional information is
needed, please email William
Imperial at
william@ebaplanning.com.
74
APPENDIX 2.
RESUMES
75
Daniel Bartelson has more than 16 years of experience leading complex, multi-jurisdictional active transportation
and grant projects that require inclusionary buy-in from multiple stakeholders. He has served as the Project
Manager on various contracts with cities and regional agencies, such as the LA County Metropolitan Transportation
Authority (Metro), including Metro’s Rail to Rail/River Active Transportation Corridor Project Alternative Analysis -
Segment B and as firm lead on Metro’s Grant Application Assistance Project. Daniel is intimately familiar with all aspects
of municipal transportation projects, planning practices, grants acquisition strategies, and project management processes.
Prior to joining EBA, Daniel served his career in the public sector, serving cities in various capacities, including Deputy
City Manager, for the cities of West Hollywood, South Pasadena, Lawndale, and Signal Hill.
Los Angeles Metropolitan Transportation Authority (Metro) Grant
Application Assistance | Los Angeles County, CA
In 2017-2020, Daniel is serving as Metro’s Project Manager, leading WSP,
Deborah Murphy Urban Design and Planning, Safe Routes to School National
Partnership, and Stantec to advise Metro on grant opportunities and prepare
applications. To date, Daniel has led the development of 19 State grant
applications.
Previously, in 2016, Daniel served as task lead/grant writer and was responsible
for coordinating and delivering 9 grant applications to Metro. Management
tasks included working to achieve Stantec’s (prime) goals and providing
direction to a team of internal funding experts and urban planners to develop
and enhance Caltrans’ Active Transportation Program (ATP) applications for
Metro and several multi-jurisdictional projects through the Metro-covered
area. Contract culminated in securing $172.6 million dollars for first/last mile
projects throughout the Los Angeles region. Key tasks involved working hand-
in-hand with Metro to obtain support for projects from the City of Los Angeles,
County of Los Angeles, and local public agencies.
California Department of Parks and Recreation, Division of Boating
and Waterways’ Shoreline Erosion Control Grant Program |
Richmond, CA
QA/QC lead responsible for reviewing the City of Richmond’s application to
the California Department of Parks and Recreation, Division of Boating and
Waterways grant for the construction of revetment along Point Molate Beach
Park. This park holds both cultural, historic, and recreational significance
to the region and required a strong argument as to why the City must take
measures to mitigate the damaging effects of erosion.
California Natural Resources Agency’s Urban Rivers Grant Program
(Prop 84) | Pico Rivera, CA
Grant writer preparing several parks and urban greening grant applications
that support the City of Pico Rivera’s goal to create a sustainable future for its
residents. Most recently, Daniel secured $1.8 million through the California
Natural Resources Agency’s Urban Rivers grant for the City to install and
construct water saving mechanisms through green infrastructure in medians
along Mines Avenue and adjacent areas. To date, he has helped the City secure
$5.6 million for various parks and active transportation projects.
DANIEL BARTELSON, MPA, MBA
Project Manager
EDUCATION
»Master of Public Administration
(MPA), Villanova University
»Master of Business
Administration (MBA),
University of Arizona
»BA, Political Science, UCLA
PROFESSIONAL
EXPERIENCE
»Deputy City Manager, City of
Signal Hill
»Assistant to the City Manager/
Human Resources Director,
City of Lawndale
»Management Analyst, Office of
the City Manager, City of South
Pasadena
»Administrative Analyst, Office of
the City Manager, City of South
Pasadena
CERTIFICATIONS
»Certified in Safe Routes to
School Local Planning, National
Center for Safe Routes to
School
FUNDS
MANAGEMENT
»South Pasadena Rogan Funds
Allocation, Reimbursement,
and Quarterly Report
»South Pasadena Gold Line STIP
76
Caltrans’ Active Transportation Program (ATP) Cycle 3 | San Gabriel
Valley Council of Governments
Grant writer charged with writing and coordinating the development of this
multimillion dollar grant application which required working with nearly 15
stakeholders/cities with competing interests on behalf of the San Gabriel Valley
Council of Governments. The project was awarded $4.5 million dollars in
ATP Cycle 3 funding. This project will expand the County’s existing bike share
program into several neighborhoods east of Los Angeles.
CalFire’s Urban and Community Forestry California Climate Investments Grant Program | Compton, CA
Grant writer charged with developing two City of Compton grant applications under the CalFire Urban and Community
Forestry California Climate Investments Grant Program. Awards totaled more than $5 million for green transportation
projects designed to decrease greenhouse gas (GHG) emissions through tree planting, divert stormwater through engineering
improvements, and educating children through demonstration projects.
California Natural Resources Agency’s Urban Greening Grant (Prop 84) | Grand Terrace, CA
Grant writer responsible for writing and securing this Prop 84-funded Urban Greening Grant for the City of Grand
Terrace to develop a pocket park and transform a 1 mile stretch of a defunct railway into a greenway, complete with 190
trees, protected bike lane, several benches, permeable surfaces, and a hydration station. The application will provide the
City with more than $2.3 million.
Sustainability Project Planning and Implementation Services | Los Angeles Metropolitan Transportation
Authority (Metro)
Task lead and strategic counsel to Metro for internal and external sustainability policies and projects. Daniel assisted Metro
in identifying, prioritizing, and developing competitive sustainability initiatives and projects that can be operated utilizing
grant funding sources. Projects and programs largely involve water conservation, climate change/resiliency, and solid
waste/recycling. His work has also included assistance with program scope, timeline and budget development. The Project
Team’s efforts are anticipated to save Metro millions of dollars, while also seeking to conserve and protect the environments
in which Metro conducts business.
TIGER-funded Rail to Rail/River Active Transportation Corridor Project Alternative Analysis - Segment
B | Los Angeles Metropolitan Transportation Authority (Metro)
Project manager responsible for leading this USDOT TIGER-funded project and overseeing team of subconsultants,
including AECOM, Kittelson and Associates, and TransLink, through a comprehensive, community-rich alternative
analysis. The project involved analyzing several active transportation routes to select a preferred alternative that would
provide the greatest safety to users and first/last mile connectivity to schools, activity centers, job centers, and transportation
opportunities from the Slauson Blue Line Station to the Los Angeles River. A large portion of this analysis involved
interagency coordination with the City of Los Angeles, County of Los Angeles and neighboring cities, as well as direct
feedback through the outreach to local communities through technical committees, community advocacy representatives,
and directly interacting with residents that reside along corridor options.
ATP Cycle 4 and HSIP Cycle 9 Grant Writing Assistance | Stockton, CA
Project manager responsible for leading a team of grant writers to prepare multiple ATP Cycle 4 and HSIP Cycle 9 under
two (2) separate contracts for the City of Stockton. As project manager, Daniel coordinated with the City, managed EBA
resources, and ensured every deliverable was submitted to the City for draft review on or before the scheduled deadline.
The culmination of work resulted in securing $3,631,800 in grant funding for the City’s priority projects, including the
Safe Routes to School Safety and Connectivity Improvement Project and the HSIP project for improvements to multiple
intersections (El Dorado Street and Robinhood Drive, El Dorado Street and Benjamin Holt Drive, and March Lane and
McGaw Street).
Caltrans’ Systemic Safety Analysis Program (SSARP) | Various Agencies
Grant writer responsible for securing more than $900,000 for the cities of Bell, Carson, Compton, El Monte and Placentia.
The intent of this program is to assist local agencies in performing a collision analysis, identifying safety issues on their
roadway networks, and developing a list of systemic low-cost countermeasures that can be used to prepare future HSIP and
other safety program applications.
77
Hal has more than 30 years of experience preparing, writing, and submitting grant applications for a wide variety of
project types. He has worked with more than 23 local Los Angeles County cities and served as the grant advisor and
application evaluator for grant programs administered by the Southern California Association of Governments (SCAG).
He has managed Federal and State grant awarded funds and has developed strong relationships with funding agency staff
that continue to benefit clients. Having served as Metro’s former State/Federal Funding Program Coordinator, Board
of Directors Transportation Deputy, and Transportation Planning Manager, Hal has first-hand knowledge of funding
opportunities and eligibility strategies relative to grant acquisitions and funds management. He will utilize his full expertise,
from project concept alternatives to competitiveness of application proposals for grant funding for which the County has
interest in pursuing.
Southern California Association of Governments (SCAG), Grant
Funding Identification, Application Development and Grant Scoring
| Los Angeles, CA.
Project manager responsible for grants needs assessment; grant funding
opportunity identification; grant application development, including managing
large, interagency grant applications, and coordinating SCAG’s interest with
potential funders. In coordination with Project Team staff, was also responsible
for reviewing and ranking received grant applications for SCAG’s Sustainable
Communities program. In less than one year, more than $3 million in local and
state grants were secured for SCAG and multi-jurisdictional projects.
Los Angeles Metropolitan Transportation Authority (Metro) Grant
Application Assistance | Los Angeles County, CA
Lead author on multiple grant applications for Metro and local cities in the Los
Angeles County region. Managed application writing and development through
close coordination with cities, community stakeholders, and feedback from
Metro to produce competitive grant applications. Grants prepared included,
but were not limited to: Senate Bill 1 (SB1) funded Transit and Intercity Rail
Capital Program (TIRCP), Active Transportation Program (ATP), and Better
Utilizing Investments to Leverage Development (BUILD) Transportation
Grants program. A majority of these grants will close transit gaps and improve
Metro service in disadvantaged areas.
Funding Plan for First/Last Mile Improvement to the Baldwin Park
Metrolink Transit Center | Baldwin Park, CA
Funds manager responsible for developing a funding plan for the City’s proposed
first/last mile improvements to and from the Baldwin Park Metrolink Transit
Center, including sourcing opportunities to fund the construction of nearby
infrastructure that promoted connection to the Metrolink. Secured more than
$6 million in federal and local grant funds for infrastructure improvements at
and surrounding the station. Funded improvements, which adhered to FTA’s
Policy Statement in regards to access sheds, included additional bicycle facilities
within a three mile radius, as well as a pedestrian overcrossing access bridge
within a ½ mile linking the Metrolink Station platform with City Hall and the
downtown core.
HAL SUETSUGU
President - Quality Assurance/Control
EDUCATION
»MA, Urban Planning, UCLA
»Graduate studies in
Geography/Urban Studies,
California State University, Los
Angeles
»BA, Geography (Minor in
Business) California State
University, Los Angeles
PROFESSIONAL
EXPERIENCE
»Vice President of Planning,
Transtech Engineers
»Transportation Manager, City of
South Pasadena
»Transportation Planning
Manager, Capital Planning and
Programming, Los Angeles
County MTA
»Board of Directors
Transportation Deputy, Los
Angeles County MTA
»Transportation Planning
Manager, Westside Area Team,
Los Angeles County MTA
PROFESSIONAL
AFFILIATIONS
»California Chapter, American
Planning Association
78
California Department of Housing and Community Development’s
(CA-HCD) Housing Related Parks Program | El Monte, CA
Grants manager responsible for securing more than $728,600 for the City of El
Monte to rehabilitate and restore Lambert Park. The Lambert Park Rehabilitation
Project - Phase 1 and 2 of construction will continue the rehabilitation of the
park facilities including passive improvements to watershed area (DG paths, benches, picnic tables, etc), removal of
existing wading pool and backfill with sod to include irrigation; environmental testing of the two existing buildings (Teen/
Youth Hut and Recreation Office/Maintenance Room/Restrooms); and updating conceptual plan to be used at outreach
meetings with stakeholders, the community and any other interested parties to solicit feedback on refining the concepts so
the concepts can then be further developed into design/construction documents.
Urban Streams Restoration Grant Program (Prop 84) | Compton, California
Grant writer responsible for writing the City’s Prop 84-funded Urban Streams grant application. The $999,640 proposed
project involved restoring the Compton Creek. The grant fundd the final planning, permitting and design work to
prepare the project site and the larger project area for the planting of a new, native vegetation pallet, that will enhance the
ecosystem of Compton Creek while continuing its primarily role as a flood protection facility. The project also included
creating two new access portals to view and maintain the new natural environment. As a part of the project planning and
implementation activities, a workshop and CEQA analysis were conducted.
California Natural Resources Agency’s Urban Greening Grant | Grand Terrace, CA
Grant writer responsible for preparing a State-funded Urban Greening Grant for the City of Grand Terrace to develop a
pocket park and transform a 1 mile stretch of a defunct railway into a greenway, complete with 190 trees, protected bike
lane, several benches, permeable surfaces, and a hydration station. This $2.3 million dollar grant will provide the City with
the additional funds it needs to make this project a reality.
FEMA’s Hazard Mitigation Grant Program | Grand Terrace, CA
Grant writer responsible for preparing and submitting the City’s application to prevent slope failure along Mt. Vernon
Avenue. The program’s objective is to reduce human and financial consequences by preventing future disasters. The grant
provides funding for the planning and construction of all types of safety measures that could harm the public. The total
requested federal amount is $2.7 million.
Caltrans’ Sustainable Communities | Various Agencies
Grant writer secured nearly $1 million from Caltrans’ Sustainable Communities grant program for multiple municipalities.
Funded projects include, but are not limited to, Safe Routes to School Plans, Safe Streets and Corridor Improvement
Projects. He also secured $237,000 for the Los Angeles River Bikeway Feasibility Study, which looked at a wide range of
alternatives, challenges, and presented recommendations for installing a regionally connected bikeway throughout Vernon
to the Los Angeles River.
Caltrans’ Active Transportation Program (ATP) | Various Agencies
Grant writer has mastered the Caltrans ATP grant program, securing more than $10 million for non-motorized projects
throughout Southern California, including funding for the development of Complete Streets Improvements, Safe Routes
to School, and infrastructure projects. These projects will act as a catalyst for additional road diets and complete streets
improvements that are planned throughout region.
Caltrans’ Highway Safety Improvement Program (HSIP) | Various Agencies
Grant writer responsible for overseeing and securing more than 20 grant applications totaling more than $14 million
through the State administered program. This includes securing more than $2 million for non-motorized safety
improvements along Compton Boulevard, one of Los Angeles County’s longest and deadliest transportation corridors that
spans South LA and the South Bay. Additionally, more than $1 million was secured for multimodal safety improvements
along Glen Oaks Boulevard for the City of San Fernando. These projects will ultimately improve pedestrian and bicycle
safety, connectivity, and mobility.
79
Jenna Tourjé is a planner, strategist, and community builder with more than
10 years of experience in active transportation, healthy communities, and
community engagement. She is passionate about partnering with communities
on the path to creating healthy, whole and equitable places, where people love
where they live and have a voice and a stake in the future. Through her career,
Jenna has experience working with elected officials, staff, and residents in
multiple cities and counties in Southern California. She has led projects related
to health, active transportation, transportation planning, community planning,
flood-risk & resiliency, and parks and open space. Her clients include cities,
regional and federal agencies, and non-profit collaborations
Metro Grant Application Assistance | Los Angeles, CA.
Grant writer providing authorship of grants for active transportation and
transit-oriented development projects in LA County. Developed application and
directed maps and analysis.
LA County Public Works: LA River Master Plan | Los Angeles, CA
Facilitation for Advisory Group sub-committees for the LA River Master
Plan. The Plan is a comprehensive blueprint covering all 51 miles of the River.
The effort to update the LA River Master Plan was launched in late 2016 to
modernize an existing 1996 plan, synthesize more recent ideas for portions of
the River, and bring a coherent and comprehensive vision to the transformation
and re-imagining of the LA River.
City of Laguna Beach.: Enhanced Mobility and Complete Streets
Transition Plan | Laguna Beach, CA.
Co-author of a Complete Streets transition plan that will provide the policy
framework for the city to implement physical and operational changes to
the roadway network to improve conditions for all users including bicycles,
pedestrians, transit, and motor vehicles. Led community outreach, including
an online survey, walk audit, and bike audit, resulted in community
identification of issues and opportunities. The final plan included
recommendations to improve mobility citywide.
SANBAG: Rim of the World Active Transportation Plan | San
Bernardino County, CA
JENNA TOURJÉ, AICP, IAP2
Senior Planning Associate - Outreach -
Grant Writer
EDUCATION
»B.A. International
Development, University of
California, Irvine
»M.S. Urban and Regional
Planning, University of
California, Irvine
PROFESSIONAL
EXPERIENCE
»Founder, Collab Local
»Senior Community Planner,
Michael Baker International
»Millenium Ten Coordinator,
Codman Square Development
Corporation
»Vice President of Community
Development, University of
California, Irvine
»Data and Evaluation, Santa Ana
Building Healthy Communities
»Hope Center Coordinator, Mika
Community Development
Corporation
CERTIFICATIONS
»American Institute of Certified
Planners (AICP), 027398
»Licensed International
Association of Public
Participation Trainer (IAP2)
As public involvement manager on the project, responsibilities included direction and coordination of outreach and
engagement activities throughout the planning process. Specific outreach programs and activities included interactive
online surveys, pop-up workshops, stakeholder tours, asset mapping, and community workshops.
City of San Diego Economic Development: Linda Vista Comprehensive Active Transportation Strategy
(CATS) | San Diego, CA
Responsible for advising on community outreach and participation throughout the Linda Vista Comprehensive Active
Transportation Strategy (CATS), a first in the region, with an objective to blend the pedestrian and bicycle master planning
processes into one active transportation plan effort.
80
Kevin brings 4 years of professional experience in several interrelated fields, including public policy, transportation
and land use planning, geographic information systems, urban development, and sustainability. He has participated
in both qualitative and quantitative research projects, including studies on transit-oriented development impacts, land-
use regulations, and environmental modeling. He blends his wide variety of interests -- accessibility, biking, design,
environmentalism, housing, mobility, social justice, spatial analysis, and sustainability -- through a creative approach to
planning. Kevin’s research experience and work throughout Los Angeles County have provided him a broad perspective
and understanding of transportation challenges and opportunities.
FTA 5310 Enhanced Mobility for Seniors and Individuals with
Disabilities Transit Grant Program | Monrovia, CA
Grant writer responsible for preparing the City of Monrovia’s application to the
Federal Transit Administration requesting $600,000 to 1) expand transportation
services to seniors and individuals with disabilities, 2) increase service destinations
for educational and medical purposes, and 3) extend hours to accommodate a
24-hour daily on-demand service and adjust transit bus and van transports to
meet high demand peak hour local service.
Rivers and Mountains Conservancy Prop 68 Grant Program |
Covina, CA
Grant writer responsible for preparing the City of Covina’s application requesting
$1 million to create a new community park in one of the park-poor community
along Banna Avenue at Cypress Street. The proposed 2 acre new park will
incorporate an interactive nature play park, fitness zone, outdoor classroom and
lab, pollinator garden, tot lot, walking and bicycling paths, and a dog park.
Statewide Park Program (Prop 68) Grant | La Verne, CA
Grant writer responsible for preparing La Verne’s California Natural Resources
Agency’s Prop 68 grant for the construction of a teen center. The $3 million dollar
grant request will fund the construction of interpretive and educational open
space facilities and exhibits. This application required a thorough understanding
of the benefits of a major rehabilitation project and a strong ability to convey
these benefits clearly and concisely.
Environmental Enhancement and Mitigation Grant Program |
Compton, CA
Grant writer responsible for preparing the City of Compton’s application to the
California Natural Resources Agency requesting funding to plant approximately
100 trees along the Alamaeda corridor. The project will reduce GHG emissions
along a 2.8 mile stretch and reduce the impacts caused by nearby freight trains.
Parking Study | Covina, CA
Transportation planner and author responsible for preparing parking
recommendations for Downtown Covina. The study is part of the City’s updated
Town Center Specific Plan. Major tasks included specific plan review, surveying
of existing parking areas and spaces, and identifying parking opportunities to
ensure even distribution and possible increases to parking revenue.
KEVIN NORD, MA
Planning Associate - Grant Writer
EDUCATION
»MA, Planning with
Transportation and
Infrastructure Concentration,
USC
»BA, Sociology, California State
University, Long Beach
»AA, Liberal Arts and Sociology,
Cypress College
PROFESSIONAL
EXPERIENCE
»Transportation Planning
Associate, Evan Brooks
Associates
»Blue Zone Policy Intern, Beach
Cities Health District
»Production Manager, Openers
Plus
»Quantitative Methods of Social
Research Teaching Assistant,
CSULB
»Community Health and
Wellness Intern, Orange
County Department of
Education
»Merchandising and Pricing
Associate, Sears, Roebuck and
Co.
81
Jessica Golden has a wide and broad variety of experience, which have incorporated aspects of social history as well as
physical and natural sciences including technology, mathematics, chemistry, geology, oceanography, climatology, and data
analysis. She has worked Regional Planning and GIS Student Assistant for Caltrans District 7, as a Utilities Mapping and
Survey Assistant for the Huntington Botanical Gardens, and as an Environmental Planning and Geospatial Analysis Project
Manager for an environmental planning firm based in Southern California. In her most recent role, she managed the
CEQA legal documentation and processes with developers, clients, and local government organizations. As a grant writer,
planner, and geographer, Jessica looks forward to sharing her excitement, awe, and inspiration to conserve and protect
California’s diverse beauty and natural resources.
Blodgett Baylosis Environmental Planning (Planning and Geospatial
Analysis Project Manager)
Worked with local government organizations, land developers and engineering
firms to create custom CEQA (California Environmental Quality Act) legal
documents and GIS products for environmental studies and building location
analysis, based on demographic, geological, biological, and cultural resource
data. In addition, Jessica assisted in all aspects of managing a small business,
including office organization, recruiting, hiring, training, invoicing, and various
IT-related responsibilities.
The Huntington Art Museum Library and Botanical Gardens (Survey
and Mapping Technician)
During the course of this 12-month internship, Jessica inspected and inventoried
organizational assets (including garden furniture and art collections) and utilities
using EOS Positioning GPS, GIS, field survey and computer-based analysis.
She created several spatial databases that coincided with ArcGIS Online web
apps and dashboards which allowed non-GIS users to easily access and visualize
spatial information related to the Huntington Botanical Gardens.
Caltrans District 7 Regional Office (Regional Planning Student
Assistant)
Worked with traffic engineers to apply geospatial problem solving and engineering
techniques to the development of projects and reports relating to transit
operations. Jessica adapted existing Excel spreadsheets to be viewed as ArcGIS
Online web apps and dashboards which allowed non-GIS Caltrans employees
to easily access and visualize spatial information relating to transportation and
urban planning in Los Angeles and Ventura counties.
Pasadena City College Natural Sciences Division (Laboratory
Manager)
Assisted students with coursework in geology, geography, cartography,
oceanography, chemistry, and mathematics. As GIS lab manager, Jessica assisted
students with coursework and GIS projects using ArcGIS Desktop and ArcGIS
Online software as well as maintaining the safety and security of the laboratory
equipment.
JESSICA GOLDEN
Grant Writer - Planning Associate
EDUCATION
»BS, Geography, Cal Poly
Pomona
»AA, Geography and Natural
Sciences, Pasadena College
PROFESSIONAL
EXPERIENCE
»Environmental Planning and
Geospatial Analysis Project
Manager, Blodgett Baylosis
Environmental Planning
»Survey and Mapping
Technician, The Huntington
Library
»Regional Planning Student
Assistant, Caltrans District 7
»Laboratory Technician,
Pasadena City College
TECHNICAL SKILLS
»EOS Positioning Systems
(GPS), ERDAS Imagine, Python,
ArcMap, ArcCollector, ArcPro,
ArcOnline, WebApp Builder for
ArcOnline, Survey123,
»Adobe Photoshop, Adobe
Illustrator, Google Suite,
GPS Technology, Surveying,
Cartography, Drone
Piloting,Data Collection,
Data Management, Asset
Management, GIS Inventory,
Data Analysis.
82
Mengci is responsible for the direction and coordination of Authorizations to Proceed, quarterly reporting, audit preparation,
closeout, and grant reporting requirements. Having worked with Caltrans Local Districts and supervising civil engineers
on schematic designs, cost estimates, and specifications, Mengci has extensive experience in obligating, administering,
and managing federal, state, county, and regional grant funding for projects. Notably, she has experience that includes
performing rough-order-of-magnitude estimates at the schematic design levels for safety and sustainable facility designs.
She understands that cost estimation at the grant stage of a project can be a challenging process, as it is subject to a number
of variables including fluctuations in construction costs, utility relocations, property ownership, and potential surface
treatments over a variety of surfaces. She carefully considers each alternative when preparing and applying benefit-cost
analysis (BCA) during the grant phase to ensure the treatment with the highest potential for safety is being considered.
Additionally, she has extensive first-hand experience working with cities to obligate and program grant funding. She has
prepared several funds management services (E-76 Authorizations to Proceed, invoices, and programming of funds).
On-Call Grant Funds Management, City of La Verne. (Grant
Funding Associate)
Mengci works with the City of La Verne to submit regular invoices to draw
down grant funds, as well as preparing quarterly reports detailing activities
and progress made toward implementation of the project, and reimbursement
requests for grant-eligible costs. Mengci monitors and tracks expenditures,
maintaining all documentation for future reporting and auditing purposes.
Grant Funding Management and Administration, City of Compton.
(Grant Funding Associate)
Mengci assists the City of Compton’s Public Works Department with the
administration of its local transportation projects and programs, including
review of previous capital improvement plans, project funding agreements, and
fund balances. This includes projects funded through various grant programs
and by the City through its local transportation funding (i.e. Prop A, C, Measure
R, and Measure M, to name a few).
National Transit Database (NTD) Annual Report, City of Covina.
(Project Manager)
Mengci prepares the City of Covina’s annual NTD report, which requires a
detailed financial report of all local, State, and Federal funding expenditures
used throughout the year on the City’s local transit. The report is required in
order to maintain Federal compliance and be eligible for future grant funding as
it relates to its local transit and shuttle services.
Federal Transportation Improvement Programming (FTIP)
Assistance, Multiple Cities (Grant Funding Associate)
Mengci has assisted multiple cities update and manage their FTIP. The FTIP
is is a federally mandated listing of transportation projects that will be funded
with federal, state or local funds over the next four years. The FTIP includes
regionally significant and/or federally funded transit, highway, local roadway,
bridge, freight, bicycle, and pedestrian capital and non-capital projects. She
has managed amendments and administrative modifications, utilized the online
portal, and overseen the adoption and carry-overs from year to year. This work
ensures that local cities who require additional time to complete a project remain
in compliance and maintain access to their grant funds.
MENGCI YANG, MPP
Benefit-Cost Analysis
EDUCATION
»Master of Public Policy (MPP),
Minor in Public Financial
Management, University of
Southern California
»B.S., Economics, Beijing
University of Chemical
Technology
PROFESSIONAL
EXPERIENCE
»SEVIS Coordinator, Office of
International Services at USC
»Research Assistant, State
Administration of Forestry
»Human Resources Intern,
Tecon Company Limited
CERTIFICATIONS
»Funding and Programming
Transportation Projects,
California Local Technical
Assistance Program
»Bilingual in Mandarin Chinese
83
APPENDIX 3.
WRITING SAMPLES
84
85
86
APPENDIX 4.
EXAMPLE OF MONTHLY
GRANT OPPORTUNITIES
REPORT
87
LOOK AHEAD:
Upcoming Grant Opportunities
January 2022
For more information on any of the opportunities contained herein, please contact:
Office: (626) 799-8011
Email: hal@ebaplanning.com
Firm Name: Evan Brooks Associates, Inc.
Address: 750 E. Green St., Suite 301
Pasadena, CA 91101
Website: www.ebaplanning.com
88
LOOK AHEAD:
Upcoming Grant Opportunities 2
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
January 2022
• National Endowment for the Humanities: Preservation Assistance Grants for Smaller
Institutions
Total Funds: $600,000
Minimum: N/A
Maximum: $10,000
Match: None
Application Due: January 13, 2022
https://www.neh.gov/grants/preservation/preservation -assistance-grants-smaller-institutions
Preservation Assistance Grants help small and mid-sized institutions — such as libraries,
museums, historical societies, archival repositories, cultural organizations, town and county
records offices, and colleges and universities — improve their ability to preserve and care for
their significant humanities collections. These may include special collections of books and
journals, archives, and manuscripts, prints and photographs, moving images, sound
recordings, architectural and cartographic records, decorative and fine art objects, textiles,
archaeological and ethnographic artifacts, furniture, historical objects, and digital materials.
• California Board of State and Community Corrections : Public Defense Pilot Program
Total Funds: $148 million
Minimum: N/A
Maximum: Based on county's share of the total adult population
Match: None
Application Due: January 14, 2022
https://www.grants.ca.gov/grants/public-defense-pilot-program/
All California counties are eligible to participate in the Public Defense Pilot Program. Funds
must be utilized for indigent defense providers, including public defenders, alternate
defenders, and other qualifying entities that provide indigent defense in criminal matters .
• California Coastal Conservancy: Wildfire Resilience Grant
Total Funds: $17 million
Minimum: N/A
Maximum: N/A
Match: None
Application Due: January 14, 2022
https://scc.ca.gov/2021/12/03/rfp-for-wildfire-resilience-projects-announced/
The program will fund grants for: on-the-ground activities to restore the health and increase
resilience of California forests, grasslands, and natural lands to wildfire; and planning and
capacity building to increase wildfire resilience in California for projects from Marin County
south to Ventura County.
89
LOOK AHEAD:
Upcoming Grant Opportunities 3
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• Ameriprise Financial: Ameriprise Grant
Total Funds: $9.7 million
Minimum: N/A
Maximum: N/A
Match: None
Application Due: January 15, 2022
https://www.ameriprise.com/about/community-relations/grant-making/
This grant is primarily geared toward nonprofit organizations to meet basic human needs,
promote community vitality, and encourage volunteerism in communities in which the funding
source does business. Funding is intended to enhance communities and to help people
achieve financial independence. Priority is given to applications where there is active
volunteer engagement of Ameriprise advisors and employees.
• Marisla Foundation: Human Services/Environment Grant
Total Funds: N/A
Minimum: N/A
Maximum: N/A
Match: N/A
Application Due: January 15, 2021 (Quarterly)
https://online.foundationsource.com/ws/index.jsp?site=marisla#one
The Marisla Foundation provides grants to California nonprofit organizations and
governmental entities for human services programming and environmental conservation and
protection programs. Human services funding is intended for activities and projects that help
women in the area, with a focus on their physical health and their mental and emotional well -
being. Environmental funding is intended to encourage the protection of marine resources
and biological diversity in Western North America and the Western Pacific. Human services
funding is limited to the geographic region of Los Angeles and Orange County, Ca lifornia.
• California Department of Resources Recycling and Recovery (CalRecycle): Beverage
Container Recycling City/County Payment Program (FY 2021-22)
Total Funds: $10.5 million
Minimum: None
Maximum: $5000 (cities); $10,000 (counties)
Match: N/A
Application Due: January 18, 2022
https://www.calrecycle.ca.gov/bevcontainer/grants/citycounty/fy2021 -22
This program provides opportunities for beverage container recycling and litter cleanup
activities. Eligible applicants include cities, counties, or cities and counties in California . The
grant will fund:
▪ New or existing curbside recycling programs.
▪ Neighborhood drop-off recycling programs.
90
LOOK AHEAD:
Upcoming Grant Opportunities 4
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
▪ Public education promoting beverage container recycling.
▪ Litter prevention and cleanup where the waste stream includes beverage containers
that will be recycled.
▪ Cooperative regional efforts among two or more cities or counties, or both.
▪ Supporting AB 341 Mandatory Commercial Recycling requirements. For additional
information on MCR and definitions of “businesses” and “multi -family residential
dwellings” as they relate to this regulation, see Mandatory Commercial Recycling
o Infrastructure for businesses to recycle beverage containers.
o Support for new or existing beverage container recycling programs for multi -
family residential dwellings.
o Public education and outreach that include a beverage container recycling
component.
• California Department of Housing and Community Development: No Place Like
Home
Total Funds: $19.6 million
Minimum: None
Maximum: N/A
Match: None
Application Due: January 19, 2022
https://www.hcd.ca.gov/grants-funding/active-funding/nplh.shtml
The No Place Like Home (NPLH) Program provides loans to eligible counties to acquire,
design, construct, rehabilitate or preserve permanent supportive housing for persons who
are experiencing homelessness, chronic homelessness or who are at risk of chronic
homelessness, and who are in need of mental health services. Projects funded through this
NOFA must be apartment complexes of 5 or more units.
• Federal Emergency Management Agency’s (FEMA ): Assistance to Firefighters Grant
(AFG) Program
Total Funds: $414 million (2,500 grant awards anticipated)
Minimum: None
Maximum: Dependent on population size served (Up to $4.6 million)
Match: Jurisdictions of 20,000 or less: 5%; Jurisdictions of 20,000 -1 million: 10%;
Jurisdictions of more than 1 million: 15%
Application Due: January 20, 2021
https://www.fema.gov/media-collection/fy-2021-assistance-firefighters-grant-afg-
application-guidance-materials
The objectives of the AFG Program are to provide critically needed resources that equip and
train emergency personnel to recognized standards, enhance operational efficiencies, foster
interoperability, and support community resilience to fire departments operating in any of the
50 states. The FY 2021 AFG Program will fund three activities: (1) Operations and Safety;
(2) Vehicle Acquisition; and (3) Regional Projects.
91
LOOK AHEAD:
Upcoming Grant Opportunities 5
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• California State Parks: Regional Park Program
Total Funds: $23 million
Minimum: $200,000
Maximum: $3 million
Match: None
Application Due: January 20, 2022
https://www.parks.ca.gov/?page_id=29940
This program will fund projects that create, expand, or renovate parks and park facilities,
including, but not limited to, trails, regional trail networks, regional sports complexes, low -
cost accommodations in park facilities, and visitor, outdoor, and interpr etive facilities. Eligible
applicants include regional park districts, counties, and regional open -space districts, open-
space authorities formed pursuant to Division 26 (commencing with Section 35100), joint
powers authorities, and eligible nonprofit org anizations. If you are a city, you will need to
partner with the County and the project must be on County -owned land. A turnkey or lease
agreement may be prudent should the City wish to manage the area once the project is
constructed.
• California State Parks: Rural Recreation and Tourism Program
Total Funds: $23 million
Minimum: $200,000
Maximum: $3 million
Match: 20% if median household income is above $56,983; no match is household income
is $56,982 or less
Application Due: January 20, 2022
https://www.parks.ca.gov/?page_id=28439
This program provides funding to cities, counties, and districts for the acquisition and
development of outdoor recreation infrastructure . Projects that support both economic and
health-related goals for residential recreation and will attract out -of-town visitors will be given
priority. Eligible projects include: Accessible trails and bikeways for wildlife viewing or other
significant draws; sports complexes that host travel ball tournaments and leagues ; visitor
centers that interpret a significant historic or natural resource ; amphitheaters that support
performing arts and other cultural recreation attractions ; campgrounds; access to waterways;
and aquatic centers.
92
LOOK AHEAD:
Upcoming Grant Opportunities 6
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• Commission for Environmental Cooperation (CEC): EJ4Climate — North American
Partnership for Environmental Community Action
Total Funds: N/A
Minimum: None
Maximum: None
Match: None
Application Due: January 21, 2022
http://www.cec.org/about/north-american-partnership-for-environmental-community-action/
For this grant cycle, the CEC is calling for proposals from organizations to support
environmental initiatives that help North American communities implement solutions and
strengthen their capacities to recover from the COVID -19 pandemic. The NAPECA grant
program aims to support an equitable, clean, and sustainable recovery in North America by
helping communities, particularly the most vulnerable populations, such as some Indigenous
peoples and marginalized groups, build back better and become more resilient to future
threats.
• California Governor’s Office of Emergency Services (CALOES): Hazard Mitigation
Grant Program (HMGP)
Total Funds: $3.46 billion (across the United States)
Minimum: N/A
Maximum: N/A
Match: 25%
Application Due: January 21, 2021 (NOI due); March 10, 2022 (Subapplication due)
https://content.govdelivery.com/attachments/CALOES/2021/11/08/file_attachments/198975
5/HMGP%20NOFO%20-%2010.27.2021.pdf
This opportunity pro vides funding for communities to implement mitigation activities to reduce
risk to life and property from natural hazards. In California, natural hazards include wildfire,
earthquake, drought, extreme weather, flooding, and other impacts of climate change. HMGP
funding can also support the development of Local Hazard Mitigation Plans (LHMP) and
project scoping activities. Projects must be eligible, feasible, and cost effective per FEMA’s
Hazard Mitigation Assistance Guidance. Projects must be stand -alone activities that will
reduce risk as their primary benefit, but Cal OES strongly encourages the submission of
projects that achieve multiple benefits.
93
LOOK AHEAD:
Upcoming Grant Opportunities 7
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• California Governor's Office of Emergency Services: 2021-22 Emerging Family
Justice Center (FE) Program
Total Funds: $1.1 million
Minimum: None
Maximum: $220,000
Match: None
Application Due: January 26, 2021
https://www.caloes.ca.gov/pages/Grant-Details.aspx?itemID=490&ItemTitle=2021-
22%20Emerging%20Family%20Justice%20Center%20(FE)%20Program%20RFP
The 2021-22 California State Budget designated $10,000,000 of General Funds for a one -
time program for grants to Family Justice Centers (FJC), $1,100,000 of which will be
distributed competitively. The California Penal Code § 13750 defines FJCs. The purpose of
the Program is to support emerging FJCs to meet the criteria defined in California Penal
Code § 13750. To be eligible for funding, an Applicant must be a governmental or community -
based victim service provider in the process of establishing services which meet the criteria
for an FJC, per Penal code § 13750, and not be eligible for funding through the non -
competitive Family Justice Center (FJ) Program for fiscal year 2021 -22.
• California Department of Food and Agriculture: Pet Lover’s License Plate Grant
Program
Total Funds: $448,000
Minimum: $25,000
Maximum: $50,000
Match: None
Application Due: January 28, 2022
https://www.grants.ca.gov/grants/pet-lovers-license-plate-grant-program-2/
The purpose of this program is to help stop pet overpopulation in California by providing
funds for spay/neuter services to municipalities and non ‐profit organizations in California.
The revenue received from the sale and renewal of the license plate is awarded annually
through grant agreements to eligible organizations.
94
LOOK AHEAD:
Upcoming Grant Opportunities 8
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• U.S. Department of Commerce, Economic Development Administration (EDA): Travel,
Tourism, and Outdoor Recreation Grant
Total Funds: $240 million in competitive grants to cities, counties, and districts
Minimum: $100,000
Maximum: $10 million
Match: None
Application Due: January 31, 2022, but EDA would prefe r to review and process the
application sooner to ensure the potential award is in place prior to Congressional deadline.
https://eda.gov/arpa/travel-tourism/
This grant aims to assist communities and regions in recovery from the coronavirus
pandemic’s significant negative impact on the travel, tourism, and outdoor recreation sectors.
The grant is designed to provide a wide range of financial assistance to communities and
regions to rebuild and strengthen their travel, tourism, and outdoor recreation industry
through various infrastructure and non-infrastructure projects. This includes:
• Water and stormwater/wastewater improvements,
• Pier construction and improvements,
• New outdoor recreation and trail infrastructure and public access enhancements,
• Nature-based infrastructure projects to improve access to recreation,
• Cultural, arts, and tourism facilities (e.g., visitor or tourist information centers),
• Workforce training facilities and capacity building programs,
• Accessibility enhancements, and
• Country-wide or multi-state travel, tourism, or outdoor recreation promotion.
• California Coastal Conservancy: Coastal Stories
Total Funds: $1 million
Minimum: None
Maximum: None
Match: None
Application Due: January 31, 2022
https://scc.ca.gov/coastal-stories-grant-program/
This grant funds projects that plan, develop, and implement storytelling installations or
materials (such as murals, signage, monuments, or guides) that represent communities and
voices that have been historically excluded in the storytelling of California’s coast and pub licly
accessible lands. These communities may include but are not limited to BIPOC people,
people with disabilities, immigrant communities, low -income communities, and other
historically excluded communities. Pre-proposals are due by 5pm on January 31, 2022. Pre-
proposals submitted after this date will continue to be considered on a rolling basis. Based
on this review, applicants may be invited to submit a full proposal or asked to provide further
information on their project.
95
LOOK AHEAD:
Upcoming Grant Opportunities 9
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• California Public Utilities Commission: CASF Broadband Infrastructure Grant Account
Total Funds: $300 million
Minimum: $10,000
Maximum: $2 million
Match: 20%
Application Due: January 31, 2022
https://www.cpuc.ca.gov/industries-and-topics/internet-and-phone/california-advanced-
services-fund/casf-infrastructure-grant
The statutory goal of the CASF program is to provide broadband access to 98 percent of
households in each consortia region by December 31, 2022. Grants are provided to
“telephone corporations” as defined under P.U. Code § 234 to bridge the “digital divide” by
building and expanding broadband facilities in unserved and underserved areas of the state.
The CASF supports projects that a) provide broadband services to areas currently without
broadband access and b) build out facilities in underserved areas.
• California Energy Commission (CEC): California Schools Healthy Air, Plumbing, and
Efficiency Program (CalSHAPE)
Total Funds: N/A
Minimum: N/A
Maximum: Varies based on project
Match: Varies based on project
Application Due: January 31, 2022
https://www.energy.ca.gov/programs-and-topics/programs/california-schools-healthy-air-
plumbing-and-efficiency-program
The CalSHAPE Ventilation Program provides funding to local educational agencies for the
reasonable costs of HVAC assessment, general maintenance and adjustment, filter
replacement, and carbon dioxide monitor installation including certain repairs, replacements
and other improvements to HVAC systems. CalSHAPE Ventilation prioritizes investments in
facilities in underserved communities and those located near freeways or industrial facilities.
• California Department of Transportation (Caltrans): Federal Transit Administration
(FTA) Section 5310 (Enhanced Mobility of Seniors and Individuals with Disabilities)
Total Funds: $18 million
Minimum: N/A
Maximum: N/A
Match: 50%
Application Due: January 3, 2022 (Call-for-Projects opens via BlackCat Transit Data
Management System)
https://www.grants.ca.gov/grants/federal -transit-administration-fta-section-5310-enhanced-
mobility-of-seniors-and-individuals-with-disabilities/
This grant provides financial assistance for transportation services planned, designed, and
carried out to meet the spe cial transportation needs of seniors and individuals with
96
LOOK AHEAD:
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hal@ebaplanning.com
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disabilities. This program provides Federal Transit Administration (FTA) grant funds for
capital, mobility management, and operating expenses for: (1) Public transportation projects
planned, designed, and carried out to meet the special needs of seniors and individuals with
disabilities when public transportation is insufficient, inappropriate, or unavailable; (2) Public
transportation projects that exceed the requirements of the Americans with Disab ilities Act
(ADA); (3) Public transportation projects that improve access to fixed -route service and
decrease reliance on complementary paratransit; an d (4) Alternatives to public transportation
projects that assist seniors and individuals with disabilitie s and with transportation. This
program is highly competitive and overly prescribed. Applications are scored by multiple
parties including a State Review Committee. The Small Urban and Rural projects are
approved by the California Transportation Commission.
97
LOOK AHEAD:
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hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
February 2022
• U.S. Department of Agriculture (USDA): REAP Energy Audit and Renewable Energy
Development Assistance Program
Total Funds: $4,000,000
Minimum: N/A
Maximum: $100,000
Match: None
Application Due: February 1, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=335531
This grant provides funding to states and local governments to assist agricultural producers
and rural small businesses. Rural small businesses must be in eligible rural areas. This
restriction does not apply to agricultural producers. Assistance provided must consist of:
Energy audits; Renewable energy technical assistance; or Renewable energy site
assessments.
• California Department of Transportation (Caltrans): Clean California Grant
Total Funds: $296 million
Minimum: N/A
Maximum: $5 million
Match: 0-50%, dependent upon disadvantaged community status and severity
Application Due: February 1, 2022
https://cleancalifornia.dot.ca.gov/local-grants
Through Clean California, Caltrans is making a serious investment in litter eradication,
community engagement and education to ultimately transform unsightly roadsides into
spaces of pride for all Californians. It takes direct aim at the continuous trash generation that
has overwhelmed the significant investment of time and resources by Caltrans and its
partners collecting, recycling, and disposing of litter and hazardous waste. As part of the
Clean California initiative, Caltrans is preparing a two-year local grant program through which
approximately $296 million in funds will go to local communities to beautif y and improve local
streets and roads, tribal lands, parks, pathways, and transit centers to clean and enhance
public spaces. The combination of adding beautification measures and art in public spaces
along with the removal of litter and debris, this effo rt will enhance communities and improve
spaces for walking and recreation.
98
LOOK AHEAD:
Upcoming Grant Opportunities 12
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• California State Parks: Land and Water Conservation Fund (LWCF)
Total Funds: $40 million
Minimum: N/A
Maximum: N/A
Match: LWCF will reimburse up to 50% of the total project cost.
Application Due: February 1, 2022
https://www.parks.ca.gov/?page_id=30240
This grant is for local governments to acquire or develop land to create new outdoor
recreation opportunities for the health and wellness of Californians. Projects must meet one
or more of the following priorities:
1. New Park Access, either through creation of a new park or expansion of an existing
park.
2. Multi-Use Parks Designed for All Age Groups in New or Existin g Parks.
3. Health Design Goals for New or Existing Parks, resulting from community -based
planning strategies.
4. Safety and Beautification for New or Existing Parks.
5. Preservation, placing new outdoor open space under LWCF protection.
• California Department of Resources Recycling and Recovery (CalRecycle): Illegal
Disposal Site Abatement Grant Program
Total Funds: $1 million
Minimum: N/A
Maximum: $500,000
Match: N/A
Application Due: February 1, 2022
https://calrecycle.ca.gov/lea/grantsloans/solidwaste/lea/fy202122
This program provides financial assistance in the form of reimbursement grants up to
$500,000 to help public entities accelerate the pace of cleanup, restore sites, and turn today's
problems into tomorrow's opportunities. Eligible applicants include public entities, including
counties, cities, districts, state agencies, and Joint Powers Authorities. Eligible proj ects
include solid waste cleanup project sites where cleanup is needed to protect public health
and safety and/or the environment within the applicant’s jurisdiction.
99
LOOK AHEAD:
Upcoming Grant Opportunities 13
Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• California Department of Resources Recycling and Recovery (CalRecycle): Legacy
Disposal Site Abatement Partial Grant Program
Total Funds: $1.5 million
Minimum: N/A
Maximum: $750,000
Match: N/A
Application Due: February 1, 2022
https://www.calrecycle.ca.gov/LEA/GrantsLoans/SolidWaste/LocalGrants/
This grant is open to local and state governments and other public entities for projects that
promote public health and safety and protect the environment. Funding is intended to provide
agencies with financial assistance in carrying out projects to rid local sites of unwan ted waste
products.
• California Department of Resources Recycling and Recovery (CalRecycle): SB 1383
Local Assistance Grant Program/Organic Waste Recovery
Total Funds: $57 million
Minimum: None
Maximum: Click here to determine the maximum your area is allowed to obtain
(https://www2.calrecycle.ca.gov/Docs/Web/120315 )
Match: None
Application Due: February 1, 2022
https://www.calrecycle.ca.gov/organics/slcp/owrlocalassistancegrant/fy202122
The Department of Resources Recycling and Recovery (CalRecycle) has been tasked with
administering a one-time grant program meant to provide aid in th e implementation of
regulations adopted by CalRecycle pursuant to Chapter 395, Statutes of 2016. This non -
competitive grant program will provide funding to local jurisdictions to assist with the
implementation of regulation requirements associated with SB 1383. Eligible applicants
include cities, counties, cities and counties, Regional or Joint Powers Authorities, and special
districts directly responsible for solid waste collection services. Eligible projects include:
• Collection
• Education and Outreach
• Edible Food Recovery
• Capacity Planning
• Procurement Requirements
• Record Keeping
• Enforcement and Inspection
• Program Evaluation/Gap Analysis
100
LOOK AHEAD:
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hal@ebaplanning.com
(626) 799-8011
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• California Department of Parks and Recreation: Local Assistance Grant Programs
Total Funds: $10 million
Minimum: Varies
Maximum: Varies
Match: None
Application Due: February 1, 2022
https://dbw.parks.ca.gov/?page_id=28715
The Local Assistance Grant Programs are separated into 4 different grants:
▪ Boat Launching Facility Grant: Provides resources to local agencies for developing
or improving public boat launching facilities, primarily for motorized vessels.
▪ Ramp Repair and Modification Grant: Provides resources to local agencies for
repairing or renovating public boating access facilities.
▪ Statewide Sign Grant: Provide resources for replacing or installing signs at DBW
funded boat launching facilities.
▪ Non-Motorized Boat Launching Facility Grant: Provide resources to local agencies for
developing or improving public non -motorized boating access. Typical grant-funded
items include the construction of small, hand -launched boat ramps, small parking lots,
and restrooms.
• U.S. Department of Agriculture: Rural eConnectivity Program
Total Funds: $350 million
Minimum: $100,000
Maximum: $35 million
Match: Required
Application Due: February 2, 2022
https://www.usda.gov/reconnect
The Rural eConnectivity Program (ReConnect) Program provides loans, grants, and
loan/grant combinations to facilitate broadband deployment in rural areas. In facilitating the
expansion of broadband services and infrastructure, the program will fuel long -term
economic development and opportunities in rural America. The Agency encourage s
applicants to consider projects that will advance the following key priorities:
▪ Assisting Rural communities recover economically from the impacts of the COVID -19
pandemic, particularly disadvantaged communities.
▪ Ensuring all rural residents have equitable access to Rural Development programs
and benefits from Rural Development funded projects.
▪ Reducing climate pollution and increasing resilience to the impacts of climate change
through economic support to rural communities.
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• AmeriCorps: FY 2022 AmeriCorps Seniors - American Rescue Plan Senior
Demonstration Program
Total Funds: $10 million
Minimum: $100,000
Maximum: $500,000
Match: 10%
Application Due: February 3, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=336384
The American Rescue Plan Act of 2021 (ARP) provides additional federal resources to
AmeriCorps Seniors in order to assist communities in COVID -19 recovery. This funding will
be made available throughout the United States, with a particular interest in programs that
will serve communities hardest hit by the COVID -19 pandemic. AmeriCorps Seniors is
publishing this funding notice for the purpose of creating the “AmeriCorps Seniors American
Rescue Plan Demonstration Program”, projects that will be focused on supporting
communities as they reopen after the COVID-19 pandemic. Through American Rescue SDP
funding opportunities, applicants must demonstrate how they will engage adults age 55 and
over to address one or more of the American Rescue SDP priorities.
• US Department of Homeland Security FEMA: Staffing for Adequate Fire and
Emergency Response (SAFER) Grant
Total Funds: $560 million
Minimum: N/A
Maximum: N/A
Match: None
Application Due: February 4, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=337098
The Department of Homeland Security (DHS) Federal Emergency Management Agency’s
(FEMA) Grant Programs Directorate implements and administers the Staffing for Adequate
Fire and Emergency Response (SAFER) Grants. SAFER grants provide financial assistance
to help fire departments increase frontline firefighters. SAFER offers grants to support
activities in two activities:
1. Hiring of Firefighters
2. Recruitment and Retention of Volunteer Firefighters
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• California Department of Water Resources: Prop 68 Floodplain Management,
Protection, and Risk Awareness Grant Program
Total Funds: $50.4 million
Minimum: None
Maximum: None
Match: 25%
Application Due: February 9, 2022 (full proposal due); October 27, 2021 (concept proposal
was due)
https://water.ca.gov/Work-With-Us/Grants-And-Loans/Flood-Management-Protection-Risk-
Awareness-Program
The Floodplain Management, Protection and Risk Awareness (FMPRA) Grant Program
supports local agency efforts to prepare for flooding by providing financial assistance for flood
risk reduction activities related to stormwater floodin g, mudslides, and flash floods. Eligible
projects must be located in a California watershed including coastal, alluvial fan, and riverine
basins. Implementation projects eligible for funding under this Program must reduce flood
risk associated with stormwater flooding, mudslides, flash flooding, and promote wise use of
floodplains. Planning and monitoring projects eligible for funding under this Program must
articulate how the proposed project would lead to the successful selection, design, and
implementation of a project. Examples of certain elements of planning and monitoring
projects include, but are not limited to:
▪ Purchase and installation of data collection gages, i.e., precipitation and stream.
▪ Decision support tools that evaluate the benefits and costs of multi-benefit
stormwater projects.
▪ Flood risk reduction mapping, alluvial fans or other landforms, burned areas,
severity of burns and simulating burn severities, vegetation mapping.
▪ Evaluation of risks based on mapping and data collection eff orts.
▪ Community Rating System (CRS) class advancement or application letter of
interest submittal with an intent to perform wise use of floodplain management.
▪ Activities necessary to update a stormwater resource plan developed in
accordance with Water Code section 10560 et seq.
▪ Early warning notification systems, flood emergency preparedness, and
evacuation plans.
▪ Development and update of LHMPs in coordination with the California Governor’s
Office of Emergency Services (CalOES).
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• California Department of Forestry and Fire Protection (CALFIRE): Fire Prevention
Grant
Total Funds: $120 million
Minimum: None
Maximum: Dependent
Match: None
Application Due: February 9, 2022
https://www.fire.ca.gov/grants/fire -prevention-grants/
CAL FIRE’s Fire Prevention Grants Program provides funding for fire prevention projects and
activities in and near fire threatened communities. Funded activities include hazardous fuels
reduction, wildfire prevention planning, and wildfire prevention education with an emphasis
on improving public health and safety while reducing greenhouse gas emission
• U.S. Department of Commerce, Economic Development Administration (EDA): Good
Jobs Challenge
Total Funds: $500 million
Minimum: $1 million
Maximum: $25 million
Match: Required
Application Due: February 10, 2022, but EDA would prefer to review and process the
application sooner to ensure the potential award is in place prior to Congressi onal deadline.
https://eda.gov/arpa/good-jobs-challenge/
EDA’s American Rescue Plan Good Jobs Challenge aims to get Americans back to work by
building and strengthening systems and partnerships that bring together employers who have
hiring needs with other key entities to train workers with in -demand skills that lead to good -
paying jobs. Through the Good Jobs Challenge, EDA is allocating $500 million to
collaborative skills training systems and programs. EDA encourages efforts to reach
historically underserved populations and areas, communities of color, women, and other
groups facing labor market barriers such as persons with disabilities, disconnected youth,
individuals in recovery, individuals with past criminal records, including justice impacted and
reentry participants, serving trainees participating in the Supplemental Nutrition Assistance
Program (SNAP), Temporary Assistance for Needy Families (TANF) and Women, Infants
and Children (WIC), and veterans and military spouses. EDA will fund proposals within the
following three phases, as applicable to regional needs: System Development (help establish
and develop a regional workforce training system comprised of multiple sector par tnerships);
Program Design (develop the skills training curriculum and materials, and secure technical
expertise needed to train workers ); Program Implementation (implement non-construction
projects needed to provide workforce training and connect workers with quality jobs, including
wrap-around services).
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• National Endowment of the Arts: NEA Grants for Arts Projects 1, FY2023
Total Funds: N/A
Minimum: $10,000
Maximum: $150,000
Match: Required
Application Due: February 10, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=336866
The arts are a powerful and important part of what unites us. The arts celebrate our
differences while connecting us through shared experiences. For over 50 years, the National
Endowment for the Arts (NEA) has been healing, uniting, and lifting up communities with
compassion and creativity. Grants for Arts Projects is our principal grants program for
organizations based in the United States. Through project -based funding, the program
supports public engagement with, and access to, various forms of art across the nation, the
creation of art, learning in the arts at all stages of life, and the integration of t he arts into the
fabric of community life. An organization may submit only one application under these
FY2023 Grants for Arts Projects guidelines. The National Endowment for the Arts’ support of
a project may start on or after January 1, 2023. Generally, a period of performance of up to
two years is allowed. If an organization applies to the Challenge America category, it may
not also apply to the Grants for Arts Projects category.
• California State Library: Stronger Together – Out of School Time
Total Funds: $3 million
Minimum: $50,000
Maximum: $100,000
Match: 20%
Application Due: February 11, 2022
https://www.grants.ca.gov/grants/stronger -together-out-of-school-time/
The California State Library is pleased to offer Stronger Together: Out of School Time
Learning, a state -funded opportunity that provides grants to help local libraries improve or
expand library services to out-of-school time youth. The purpose of these grants is to support
and expand the critical role that libraries play for children and teens when they are out of
school. Funded projects are encouraged to focus on one of the following topics: Social-
emotional development; Workplace preparedness of teens; Youth voice and leadership ;
Academic / technological advancement of youths; or a replication project of a previous
Shared Vision grant.
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• US Department of Housing and Urban Development : FY 2021 Choice Neighborhoods
Implementation Grant Program
Total Funds: $218 million
Minimum: None
Maximum: $50 million
Match: Required
Application Due: February 15, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=336601
Choice Neighborhoods Implementation Grants support the implementation of
comprehensive neighborhood revitalization plans that are expected to achieve the following
three core goals: 1. Housing: Replace distressed public and assisted housing with high -
quality mixed-income housing that is well-managed and responsive to the needs of the
surrounding neighborhood; 2. People: Improve outcomes of households living in the target
housing related to employment and income, health, and children’s education; and 3.
Neighborhood: Create the conditions necessary for public and private reinvestment in
distressed neighborhoods to offer the kinds of amenities and assets, including safety, good
schools, and commercial activity, that are important to families’ choices about their
community.
• California Energy Commission: Reliable, Equitable, and Accessible Charging for
multi-family Housing (REACH)
Total Funds: $8.5 million
Minimum: None
Maximum: $3 million
Match: N/A
Application Due: February 18, 2022
https://www.energy.ca.gov/solicitations/2021-11/gfo-21-603-reliable-equitable-and-
accessible-charging-multi-family-housing
The purpose of this solicitation is to demonstrate replicable and scalable business and
technology models for large-scale deployment of electric vehicle (EV) charging infrastructure
capable of maximizing access and EV travel for multi -family housing (MFH) residents.
Proposed projects must include charger installations that will benefit and be used by MFH
residents within disadvantaged communities, low-income communities, or a combination of
both, and are encouraged to pursue installations for affordable housing.
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• US National Park Service: Paul Bruhn Historic Revitalization Grants Program
Total Funds: $7.5 million
Minimum: $200,000
Maximum: $750,000
Match: None
Application Due: February 22, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=337036
The goal of this program is to fund programs that support the rehabilitation of historic
properties to foster economic development of rural communities. These subgrant programs,
managed by States, Tribes, Certified Local Governments, and non -profits will fund
preservation projects for historic sites to include architectural/engineering services and
physical preservation. Eligible subgrant properties must be listed in the National Register of
Historic Places or determined eligible for listing at the National, St ate, or local level of
significance and located within rural (non -urban) communities with populations less than
50,000. State Historic Preservation Offices, Tribal Historic Preservation Offices, Certified
Local Governments, and non-profits can now apply for funding that will in turn be subgranted
to rural communities in their jurisdictions.
• US Department of Agriculture’s Rural Utilities Services : Rural eConnectivity Program
Total Funds: $1.15 billion
Minimum: $100,000
Maximum: $35 million
Match: Required
Application Due: February 22, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=336268
The Rural eConnectivity Program (ReConnect) Program provi des loans, grants, and
loan/grant combinations to facilitate broadband deployment in rural areas. In facilitating the
expansion of broadband services and infrastructure, the program will fuel long -term
economic development and opportunities in rural America.
• California Highway Patrol: Law Enforcement — Large, Mid-Size, and Small Size Law
Enforcement Organizations/Agencies
Total Funds: $13 million (Large Size Agencies); $12 million (Small Size Agencies
Minimum: None
Maximum: None
Match: None
Application Due: February 23, 2022
https://www.grants.ca.gov/grants/law-enforcement-large-size-law-enforcement-
organizations-agencies-2/
With the passage of Proposition 64, the AUMA, in 2016 California voters mandated the state
set aside funding for the California Highway Patrol (CHP). It is th e intent of the CHP to
enhance traffic safety by administering AUMA grant funds to educate the public regarding
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the dangers of impaired driving, fund efforts to remove impaired drivers from the roadway,
and advance research into impaired driving issues. El igible cost categories include:
Personnel, Travel, Equipment, Consultants/Contracts, and Other Direct Costs.
Projects shall focus on one or more of the following:
• Increasing driving under the influence (DUI)/driving under the influence of drugs
(DUID) enforcement efforts;
• Drug Evaluation and Classification (DEC) training, and other CTFGP approved
trainings; and/or
• Public education and outreach.
• California Highway Patrol: Education Grant
Total Funds: $2 million
Minimum: None
Maximum: None
Match: None
Application Due: February 23, 2022
https://www.grants.ca.gov/grants/education/
With the passage of Proposition 64, The AUMA, in 2016 California voters mandated the state
set aside funding for the California Highway Patrol (CHP). It is the intent of the CHP to
enhance traffic safety by administering AUMA grant funds to educate the public regarding
the dangers of impaired driving, fund efforts to remove impaired drivers from the roadway,
and advance research into impaired driving issues. Projects shall focus on programs that
shift public perspectives and expand the number of activities utilized to help mitigate alcohol
and drug-impaired driving. Projects should showcase unique, holistic, and multi -faceted
approaches that educate local communities on impaired driving laws, while highlighting the
dangers of driving under the influence of alcohol and/or drugs.
• California Highway Patrol: Toxicology Driving Under the Influence/Driving Under the
Influence of Drugs Grant
Total Funds: $6 million (Medical Examiners/Coroner's Offices, and Law Enforcement
Coroner's Divisions); $6 million (Crime Laboratories)
Minimum: None
Maximum: None
Match: None
Application Due: February 23, 2022
https://www.grants.ca.gov/grants/toxicology-driving-under-the-influence-driving-under-the-
influence-of-drugs-crime-laboratories/ https://www.grants.ca.gov/grants/toxicology-driving-
under-the-influence-driving-under-the-influence-of-drugs-medical-examiners-coroners-
offices-and-law-enforcement-coroners-divisions/
Toxicology Driving Under the Influence (DUI)/Driving Under the Influence of Drugs (DUID)
laboratory grant funds shall be used to improve and advance the standardization of practices
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in toxicology crime laboratories supporting DUI/DUID projects to aid in the enforcement of
traffic laws related to DUI of alcohol and other drugs, including cannabis and cannabis
products.
• US Department of Agriculture’s Rural Business Cooperative Services : Rural Business
Development Grant (RBDG) Program
Total Funds: N/A
Minimum: N/A
Maximum: There is no maximum grant amount; however, smaller requests are given higher
priority.
Match: None
Application Due: February 28, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=335950
The purpose of the program is to promote economic development and job creation projects
through the awarding of grant funds to eligible entities. Applications will compete in two
separate categories, business opportunity grants and business enterprise grants, for use in
funding various business and community projects that serve rural areas. This program is
designed to provide technical assistance and training for small rural businesses. Small
means that the business has fewer than 50 new workers and less than $1 million in gross
revenue. Rural Business Development Gran t money must be used for projects that benefit
rural areas or towns outside the urbanized periphery of any city with a population of 50,000
or more.
• U.S. Department of Labor: Homeless Veterans’ Reintegration Program (HVRP),
Incarcerated Veterans’ Transition Program (IVTP), and the Homeless Female
Veterans’ and Veterans with Children Program (HFVVWC)
Total Funds: $14 million
Minimum: N/A
Maximum: $500,000
Match: N/A
Application Due: February 28, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=335998
Questions regarding this Funding Opportunity Announcement (FOA) Forecast may be
emailed to Davis.NeKia.J@dol.gov; however, please note there is limited information that
may be shared with the public, as this FOA is currently under development. We encourage
prospective applicants and interested parties to use the Grants.gov subscription option to
register for future updates provided for this particular FOA.
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• California State Library: Building Forward Library Infrastructure Grant Program
Total Funds: $439 million
Minimum: N/A
Maximum: $10 million
Match: 100% (dollar-for-dollar); exceptions available.
Application Due: February 2022 (application filing period opens)
https://www.library.ca.gov/grants/infrastructure/
The Building Forward infrastructure grant program was made possible by the California
Budget Act for the 2021-2022 fiscal year, which contains $439 million in one -time funds to
create an equity-focused matching infrastructure grant program to support local library
maintenance, capital projects, broadband and technology upgrades, and purchasing of
devices. The California State Library will prioritize project requests submitted by local libraries
in high-poverty areas of the state and for life-safety and other critical maintenance and
infrastructure projects. Modernization and construction capital projects, other infrastructure
projects, and device purchases may also be eligible only if funding remains after supporting
life-safety and other critical projects.
• Projects should be community-specific and should focus on individual library
outlets/buildings.
• Preliminary and full applications should come from the governing city, county, or
district. They should not come from the library or an organization such as a Friends
group.
• Cities, counties, and districts with multiple outlets can submit multiple applications.
Each application must be submitted separately.
• Cities, counties, and districts can only submit one application for an individual outlet.
• Projects completed under this grant must be completed according to the Cali fornia
Building Standards Code, and applicable federal, state and local laws, regulations,
ordinances, policies, and guides.
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March 2022
• California Department of Parks and Recreation: Recreational Trails Program (RTP)
Total Funds: $2.7 million (Motorized); ~$1.9 million for Non-Motorized
Minimum: N/A
Maximum: N/A
Match: 12%
Application Due: March 1, 2021
https://ohv.parks.ca.gov/?page_id=24881 (Motorized)
https://www.parks.ca.gov/?page_id=24324 (Non-Motorized)
Motorized: This grant funds d evelopment, rehabilitation, maintenance, purchase, or
assessment of trails used for all-terrain vehicle riding, motorcycling, snowmobiling, off-road
light trucks or other off-road motorized vehicles. Cities, counties, districts, state agencies,
federal agencies and nonprofits with management responsibilities of public lands are all
eligible to apply.
Non-Motorized: This grant funds development and rehabilitation of trails, trailside and
trailhead Facilities that are used by pedestrians, bicyclists, and equestrians. Construction of
new trails and acquisition are also eligible project types. Cities, counties, districts, state
agencies, federal agencies and nonprofits with management responsibilities of public lands
are all eligible to apply.
• California State Parks: Habitat Conservation Fund (HCF)
Total Funds: $6 million
Minimum: None
Maximum: None
Match: 50%
Application Due: March 1, 2022
https://www.parks.ca.gov/?page_id=21361
The Habitat Conservation Fund provides annual funding to cities, counties, and districts. The
program requires a 50% match. Funds can be used for the following:
▪ Wildlife Area Activities – An event or series of events intended to bring urban
▪ residents into areas with indigenous plants and animals (park and/or wildlife areas)
▪ Acquisition of species habitats
▪ Enhancement or restoration of species habitats
▪ Enhancement, restoration, or development of trails
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• California Department of Housing and Community Development: Housing for a
Healthy California Program, Article I
Total Funds: $160 million
Minimum: None
Maximum: Dependent
Match: None
Application Due: March 1, 2022
https://www.hcd.ca.gov/grants-funding/active-funding/hhc.shtml
The 2021 HHC NOFA makes approximately $160 million available to developers in California
for the acquisition, rehabilitation, and/or new construction of permanent supportive multi-
family housing. HCD will reserve at least 20 percent of the funding for projects located in
rural areas, and at least 10 percent will be reserved for Tribal Entities. This program is to
create supportive housing for individuals who are recipients of/eligible for health care through
the Ca Dept. of Health Care Services, Medi -Cal program. The program aims to reduce the
financial burden on local/state resources from overutilization of emergency departments,
inpatient care, nursing home stays, corrections systems and law enforcement resources as
the point of health care provision for people who are chronically homeless and/ a high -cost
health user.
• California State Library: LSTA Local and Collaborative Competitive Grants
Total Funds: $1.5 million (dependent on State budget)
Minimum: $10,000
Maximum: $250,000
Match: None
Application Due: March 1, 2022
https://www.library.ca.gov/grants/library-services-technology-act/competitive/
This program invites libraries and other eligible organizations to apply for fundin g to support
local and collaborative projects that address community needs and align with community
aspirations. Projects should be guided by the principles of equity, diversity, inclusion, and
belonging. Projects should align with one or more of goals 1-6 in the State Library’s Five Year
Plan. The State is especially interested in projects from library jurisdictions and branches of
library jurisdictions that have not received LSTA funding in the last five years, and
collaborative projects that represent a variety of regions, library sizes, and populations.
However, the State welcomes applications from all California library jurisdictions and library
consortia, and on any topic and serving any group.
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• California Department of Transportation (Caltrans): Transit and Intercity Rail Capital
Program (TIRCP)
Total Funds: $500-600 million
Minimum: N/A
Maximum: N/A
Match: None
Application Due: March 3, 2022
https://calsta.ca.gov/subject-areas/transit-intercity-rail-capital-prog
TIRCP was created to fund transformative capital improvements that modernize California’s
intercity rail, bus (including feeder buses to intercity rail services, as well as vanpool services
that are eligible to report as public transit to the Federal Transit Administration), ferry, and
rail transit systems (collectively referred to as transit services or systems inclusive of all
aforementioned modes unless otherwise specified) to achieve all of the following policy
objectives, as established in Section 75220(a) of the PRC: Reduce emissions of greenhouse
gases; Expand and improve transit service to increase ridership; Integrate the rail service of
the state’s various rail operations, including integration with the high ‐speed rail system; and
Improve transit safety.
• California Department of Forestry and Fire Protection (CALFIRE): Forest Health Grant
Total Funds: $120 million
Minimum: $750,000
Maximum: $5 million
Match: None
Application Due: March 4, 2022
https://www.grants.ca.gov/grants/cal-fire-forest-health/
CAL FIRE’s Forest Health Program funds active restoration and reforestation activities aimed
at providing for more resilient and sustained forests to ensure future existence of forests in
California while also mitigating climate change, protecting communities from fire risk,
strengthening rural economies and improving California’s water & air. The following activities
are eligible for funding through the Forest Health Program:
• Forest Fuels Reduction – Eligible activities must focus on treating understory trees and
brush with the goals of reducing fire hazards, improving tree growth, stabilizing carbon
in retained trees, and increasing forest resilience.
• Prescribed Fire – Eligible activities must focus on the need to reintroduce fires to fire -
adapted forest ecosystems.
• Pest Management – Eligible activities must address pest control and related forest
health improvement, while reducing pest-related mortality, improving tree growth,
stabilizing carbon retained in trees, and increasing forest resilience.
• Reforestation – Eligible activities should establish a diverse, native forest, which will
result in stable carbon sequestration and storage, improved watershed and habitat
functions, and forest resilience.
• Biomass Utilization – Eligible activities must: 1) utilize woody biomass for wood
products such as post and pole, firewood, dimensional lumber, plywood, or other
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products which allows for continued carbon storage; 2) generate energy t hough
combustion or gasification, which displaces carbon -intensive fossil fuel-based energy;
or 3) utilize woody biomass to help develop markets for beneficial uses of the material.
• California State Parks: Off-Highway Motor Vehicle Grant
Total Funds: $30 million
Minimum: $10,000
Maximum: $2 million
Match: N/A
Application Due: March 7, 2022
https://ohv.parks.ca.gov/?page_id=30524
This grant is for cities, counties, districts, federal agencies, state agencies, educational
institutions, federally or state recognized Native American Tribes, Certified Community
Conservation Corps and nonprofit entities to support the planning, acquisition, development,
maintenance, administration, operation, enforcement, restoration, and conservation of trails,
trailheads, areas, and other facilities associated with the use of off -highway motor vehicles,
and programs involving off-highway motor vehicle safety or education.
• Department of Pesticide Regulation: Pest Management Alliance Grant
Total Funds: $400,000
Minimum: $50,000
Maximum: $400,000
Match: None
Application Due: March 10, 2022
https://www.cdpr.ca.gov/docs/pestmgt/grants/alliance/index.htm
DPR's Pest Management Alliance Grants Program provides funding for projects that promote
the implementation and adoption of effective integrated pest management (IPM) in an
agricultural, urban, or wildlands setting. The grant funds projects that promote the
implementation and adoption of integrated pest management (IPM) strategies in agricultural,
wildland, or urban settings. An Alliance Project Team should include active participants from
a variety of stakeholder groups.
• Coastal Conservancy: Explore the Coast
Total Funds: $9 million
Minimum: None
Maximum: $200,000
Match: None
Application Due: March 11, 2022
https://www.grants.ca.gov/grants/explore-the-coast-2/
The Explore the Coast grant program seeks to provide enjoyable coastal experiences for
people and communities who face challenges or barriers to accessing or enjoying the coast.
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ETC Priority Communities may include but are not limited to lower -income individuals and
households, people with disabilities, people of color, indigenous communities, immigrant
communities, foster youth, and other historically excluded communities who face societal
challenges or barriers to accessing or enjoying the coast. Projects should also meet one or
more of the following priorities:
• Provide an enjoyable experience at the coast.
• Reduce economic, physical, operational, or societal barriers to accessing or enjoying
the coast.
• Inspires ongoing coastal resource stewardship ethic through active learning and
interactive activities.
• California Energy Commission: Clean Transportation Program Rural Electric Vehicle
(REV) Charging
Total Funds: $4.8 million
Minimum: $500,000
Maximum: $1.6 million
Match: None
Application Due: March 11, 2022
https://www.energy.ca.gov/solicitations/2021-12/gfo-21-604-clean-transportation-program-
rural-electric-vehicle-rev-charging
The purpose of this solicitation is to:
• Demonstrate replicable and scalable business and technology models that can
deploy electric vehicle (EV) charging stations to serve rural EV drivers.
• Support travel by rural EV drivers, especially those from low -income or disadvantaged
communities.
• Provide EV charging access in rural areas that are not served or inadequately served
by charging stations.
• Provide support and maintenance services to ensure reliable and readily accessible
chargers.
• Engage local rural communities and businesses to increase charger awareness and
promote EV adoption.
• Home Depot: Veteran Housing Grant Program
Total Funds: N/A
Minimum: $100,000
Maximum: $500,000
Match: 50%
Application Due: March 25, 2022 (August awards); July 8, 2022 (December awards)
https://corporate.homedepot.com/foundation/veteranhousinggrants
This grant awards funding to nonprofit organizations throughout the United States for the
new construction or rehabilitation of permanent supportive housing for veterans. Grants are
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available for the physical construction or repair of housing for veterans (hard costs); the grant
amount must comprise less than 50% of the total development cost of the project. High
priority will be given to large metropolitan areas that have a dense veteran population.
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Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
April 2022
• US Department of Agriculture’s Rural Utilities Service : Rural Innovation Stronger
Economy (RISE) Grant Program
Total Funds: $10 million
Minimum: None
Maximum: $10 million
Match: Required
Application Due: April 19, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=337028
The primary objective of the RISE program is to support jobs accelerator partnerships to
improve the ability of distressed rural and energy communities to create high wage jobs,
accelerate the formation of new businesses, and help rural communities identify and
maximize local assets. Gra nts are awarded on a competitive basis. The minimum award per
grant is $500,000 and the maximum award amount per grant is $2,000,000. Grant funds may
be used to pay for up to 80 percent of eligible project costs. Grant funds may be used to pay
for costs directly related to the purchase or construction of an innovation center located in a
rural area; costs directly related to operations of an innovation center including purchase of
equipment, office supplies, and administrative costs including salaries direc tly related to the
project; costs directly associated with support programs to be carried out at or in direct
partnership with job accelerators; reasonable and customary travel expenses directly related
to job accelerators and at rates in compliance with 2 CFR 200.474; utilities, operating
expenses of the innovation center and job accelerator programs and associated programs;
and administrative costs of the grantee not exceeding 10% of the grant amount for the
duration of the project.
• National Endowment of the Arts: NEA Challenge America, FY2023
Total Funds: N/A
Minimum: $10,000
Maximum: $10,000
Match: Required
Application Due: April 21, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=336865
The National Endowment for the Arts (NEA) is the only arts funder in America —public or
private—that provides access to the arts in all 50 states, the District of Columbia, and U.S.
territories. Through our grantmaking to thousands of organizations each year, we support the
creative capacity of communities to provide all Americans with diverse opportunities for arts
participation. Since 2001, the Challenge America program has extended the NEA’s reach by
promoting equal access to the arts in communities across America. We are committed to
diversity, equity, inclusion, and fostering mutual respect for the diverse beliefs and values of
all individuals and groups. Challenge America offers support primarily to small organizations
for projects in all artistic disciplines that extend the reach of the arts to populations that are
underserved. Our support of a project can start no sooner than January 1, 2023.
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Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
May 2022
• California Department of Housing and Community Development (HCD): Homekey
Program (California Comeback Plan)
Total Funds: $1.45 billion
Minimum: N/A
Maximum: Varies, but generally $200,000 per door constructed or $1,400 per door for
operating assisted units per month (see website for more details)
Match: 1:1
Application Due: May 2, 2022
https://homekey.hcd.ca.gov
Homekey is California’s world-renowned, innovative program to purchase and/or rehabilitate
hotels, motels, vacant apartment buildings, manufactured homes, and other properties, and
convert them into permanent homes for people experiencing or at risk of homelessness.
Protecting the health and safety of all Californians in this time of crisis is a state priority.
Homekey continues a statewide effort to sustain and rapidly expand housing for persons
experiencing or at risk of homelessness and impacted by COVID -19 pandemic or other
communicable diseases. Homekey grant funding will be made available to cities and
counties, public housing authorities, and Tribal Entities within California. Funding can be
used to create a broad range of housing types, including but not limited to hotels, motels,
single-family homes, multifamily apartments, manufactured housing, commercial properties,
and other existing buildings, and to convert them to Permanent or Interim Housing for the
Target Population.
• AmeriCorps: FY 2022 AmeriCorps State and National Grants
Total Funds: Subject to the availability of annual appropriations.
Minimum: N/A
Maximum: N/A
Match: Required
Application Due: May 4, 2022
https://www.americorps.gov/funding-opportunity/fy-2022-americorps-state-national-tribal-
grants
The FY 2022 AmeriCorps State and National Tribal Gr ants competition, AmeriCorps seeks
to prioritize the investment of national service resources in:
• Efforts to help local communities respond to and recover from the COVID -19
pandemic. Applicants may propose programming to aid communities in their efforts
to recover from the COVID-19 pandemic, including outcomes of COVID -19 on student
subgroups described in the Elementary and Secondary Education Act.
• Educational opportunity and economic mobility for communities experiencing
persistent unemployment or underem ployment, and students experiencing
homelessness or those in foster care.
• Programs that prioritize civic engagement/social cohesion.
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hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
• AmeriCorps is committed to working on a Nation –to–Nation basis with Tribal Nations
and upholding the federal government’s T ribal trust responsibility.
• Economic Opportunity – including digital skills and increased access to broadband.
• Education – improving student academic performance in Science, Technology,
Engineering, and Mathematics (STEM), traditional knowledge and indigen ous
language, and/or serving students who attend Bureau of Indian Education (BIE)
schools.
• Veterans and Military Families, Caregivers, and Survivors – a program model that
improves the well-being of military families, caregivers, and survivors.
• Environmental stewardship and climate change including renewable energy and
energy efficiency, building community resilience, sustainable food systems and
agriculture, water/wastewater, and conservation and habitat preservation.
To receive priority consideration, applicants must show that the priority area is a significant
part of the program focus and intended outcomes. Proposing programs that receive priority
consideration does not guarantee funding.
• U.S. Department of Health and Human Services, Administration for Children and
Families: Street Outreach Program
Total Funds: $20 million
Minimum: $100,000
Maximum: $250,000
Match: Required
Application Due: May 19, 2022
https://www.grants.gov/web/grants/view-opportunity.html?oppId=335492
The Street Outreach Program (SOP) provides street-based services to runaway, homeless,
and street youth who have been subjected to or are at risk of being subjected to sexual
abuse, prostitution, sexual exploitation, and severe forms of human trafficking in persons.
These services, targeted in areas where street youth congregate, are designed to assist suc h
youth in making healthy choices and providing them access to shelter as well as basic needs,
including food, hygiene packages and information on a rage of available services.
• U.S. Department of Health and Human Services: Homeless Providers Grant and Per
Diem Program
Total Funds: $20 million
Minimum: $100,000
Maximum: $250,000
Match: Required
Application Due: May 19, 2021
https://www.grants.gov/web/grants/view-opportunity.html?oppId=335557
The Transitional Living Program (TLP) provides safe, stable, and appropriate shelter for
runaway and homeless youth ages 16 to under 22 for up to 18 months and, under extenuating
circumstances, can be extended to 21 months. TLPs provide comprehensive services that
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hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
supports the transition of homeless youth to self-sufficiency and stable, independent living.
Through the provision of shelter and an array of comprehensive services, TLP youth will
realize improvements in four core outcome areas (i.e., safe and stable housing,
education/employment, permanent connections, and social and emotional well -being).
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LOOK AHEAD:
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Contact Us
hal@ebaplanning.com
(626) 799-8011
www.ebaplanning.com
June 2022
• California Strategic Growth Council: Transformative Climate Communities Grant
(Planning or Implementation)
Total Funds: $106.5 million
Minimum/Maximum: Implementation Grants - $105,000,000 is available for three (3) grant
awards of $35,000,000 each; Planning Grants - $1,200,000 is available for four (4) awards
of $300,000 each.
Match: N/A
Application Due: June 10, 2022
https://sgc.ca.gov/programs/tcc/
Implementation Grants fund neighborhood -level proposals that include multiple, coordinated
projects that reduce greenhouse gas emissions and achieve other community benefits.
Planning Grants fund planning activities to prepare disadvantaged communities for future
funding opportunities in programs that align with the TCC Program’s objectives.
• California Department of Transportation: Active Transportation Program (ATP)
Total Funds: $440 million
Minimum: $250,000
Maximum: None
Match: None
Application Due: June 15, 2022
https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/active-transportation-
program/cycle6
The Active Transportation Program was created to encourage increased use of active modes
of transportation, such as biking and walking. Funding from the Active Transportation
Program may be used to fund the dev elopment of community wide bike, pedestrian, safe
routes to schools, or active transportation plans in predominantly disadvantaged
communities. The goals of the Active Transportation Program are to:
▪ Increase the proportion of trips accomplished by biking a nd walking or increase the
safety and mobility of non-motorized users.
▪ Advance the active transportation efforts of regional agencies to achieve greenhouse
gas reduction
▪ Enhance public health, including reduction of childhood obesity using programs
including, but not limited to, projects eligible for Safe Routes to School Program
funding.
▪ Ensure that disadvantaged communities fully share in the benefits of the program.
▪ Provide a broad spectrum of projects to benefit many types of active transportation
users.
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City of Moorpark
Grant Writing Services
Strategic Grant Writing Consultants
NAME OF PROPOSER: Evan Brooks Associates, Inc.
ADDRESS: 750 E. Green Street, Suite 301, Pasadena, CA 91101
TELEPHONE: (626) 799-8011 FAX: (888) 421-8798
WEBSITE: www.ebaplanning.com
PROPOSAL DUE DATE: Thrusday, January 13, 2022
PROPOSAL TIME DUE: 4:30 PM SUBMISSION TYPE: Electronic
FEE PROPOSAL
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PROPOSAL Grant Writing Services | 36
Hourly Rate Sheet
MANNER OF PAYMENT
Without knowing which applications the Department wishes to pursue, it is not typical for
consultants to provide a total budget/price, as requirements for applications and technical
expertise required vary widely. As such, we have included our hourly rate schedule below and
propose billing on a time and materials basis.
Evan Brooks Associates, Inc. (EBA) will submit a detailed cost estimate to prepare each
grant application the City wishes to pursue. EBA will only work on the application upon
an approved notice-to-proceed issued by the City. This will ensure the City is in full control
of assignments and budgets.
COST PROPOSAL
EBA’s fees are shown in the table below and include time and materials charges directly related to
client services. This includes hours for work tasks, project management and coordination services,
such as staff meetings, public presentations and project direct expenses. EBA also invoices its
clients for the full cost of out-of-pocket expenses directly related to project assignments under
contract.
Personnel Year 1
Hourly Rates
Year 2
Hourly Rates
President $260 $265
Project Manager $240 $245
Grants Manager/Senior Associate $201 $205
Grant Writer/Associate $150 $153
Research/Funds Analyst $120 $122
GIS Mapping/Cartographer $110 $112
Administrative Support $95 $97
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