HomeMy WebLinkAboutAGENDA REPORT 2022 0330 CC SPC JNT PC ITEM 05ACITY OF MOORPARK, CALIFORNIA
City Council Meeting
of March 30, 2022
ACTION RECEIVED AND FILED.
BY A. Hurtado.
A. Consider Update on Strategies, Goals, and Objectives for Fiscal Years 2021/22
and 2022/23. Staff Recommendation: Receive and file updates of the Strategies,
Goals and Objectives for Fiscal Years 2021/22 and 2022/23. (Staff: Troy Brown)
Item: 5.A.
MOORPARK CITY COUNCIL
AND MOORPARK BOARD/COMMISSIONS
SPECIAL MEETING AGENDA REPORT
TO: Honorable City Council
Honorable Arts Commission
Honorable Parks and Recreation Commission
Honorable Library Board
Honorable Planning Commission
FROM: Troy Brown, City Manager
DATE: 03/30/2022 Special Meetings
SUBJECT: Consider Update on Strategies, Goals and Objectives for Fiscal
Years 2021/22 and 2022/23
BACKGROUND
On February 27, 2021, the City Council held a Strategic Planning special meeting
“retreat” to identify the City’s Strategies, Goals, and Objectives for the two-year cycle for
Fiscal Years (FY) 2021/22 and 2022/23, and formally adopted them on April 7, 2021.
The City’s Strategies, Goals, and Objectives provide a strategic pathway for the
community and the organization to understand the overall direction of the City. Each
overall strategy has a goal that is tied to specific and measurable objectives and tasks,
and connects the work of the organization to the City’s Mission Statement of “Striving to
preserve and improve the quality of life in Moorpark”.
Results of the 2020 National Community Survey were shared in February 2021 to help
identify the community’s needs and priorities. Staff then developed objectives and tasks
tied to each goal that could be realistically accomplished within a two-year period
considering workloads, staffing, and funding.
The City Council identified the following four goals for FY 2021/22 and 2022/23:
-Goal 1: Identify Options and Solutions to Barriers for Housing for All Economic
and Age Ranges
-Goal 2: Practice Respect, Equity and Inclusion Citywide
-Goal 3: Place an Emphasis on Economic Development with a Focus on Historic
High Street to Enhance a Destination and Sense of Community
-Goal 4: Find Ways to Help the Community Develop, and Sustain and Enhance
Arts, Culture, Entertainment, and Public Events
Item: 5.A.
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DISCUSSION
This report and presentation serve as the mid-year update to the City Council on the
status of the City’s Strategies, Goals, and Objectives for FY 2021/22 and 2022/23.
Most objectives are on track to be completed by their estimated deadlines and those
behind schedule are primarily due to staff completing other priorities. Attachment 1
shows details on the progress made on each goal.
The following Objectives have been completed as of February 18, 2022:
- 1.1: Generate and maintain a mailing list for people interested in housing
- 1.2: Dedicate newsletter space to housing issues
- 2.5: Complete redistricting process
- 2.6: Implement strategies to better engage Spanish-speaking community
- 2.7: Adopt a City Council Resolution on equity and inclusion
- 2.10: Add equity and inclusion requirements in purchasing policy to extent
allowed by law
- 2.11: Evaluate benefits of becoming a member of the Government Alliance on
Race & Equity (GARE)
- 3.4: Allocate resources to hire economic development position
- 4.1: Create a community calendar on the City website
Below is a brief summary on the status of each goal:
Goal 1: Identify Options and Solutions to Barriers for Housing for All Economic and Age
Ranges
As reported in the previous update, staff completed creating a mailing list for people
interested in housing (Goal 1.1). For Goal 1.2, a Housing Program Manager was hired
on October 25, 2021, and staff included housing information in the City’s newsletter.
The 6th Cycle Housing Element was approved by the City Council on January 19, 2022,
and has been submitted to the State’s Housing and Community Development
Department for review (Goal 1.3). The research of Housing Trust and funding options is
in progress (Goal 1.4). For Goal 1.5, the Successor Agency to the Redevelopment
Agency of the City of Moorpark completed the disposition of 500 Los Angeles Avenue in
December 2021 and other properties are in various stages of the disposition process .
Goal 2: Practice Respect, Equity and Inclusion Citywide
The City completed the redistricting process on February 16, 2022 (Goal 2.5). The City
also implemented strategies to better engage the Spanish-speaking community (Goal
2.6), including identifying influencers to reach Spanish-speaking residents, buying
Spanish language ads for print and social media, providing on-site translators and
childcare at community events, and offering targeted giveaways to improve participation
rates. As reported in the previous update, staff completed Goal 2.7, which is to adopt a
City Council Resolution on equity and inclusion. Progress has been made on identifying
strategies for a cost plan allocation methodology for Landscape Maintenance Districts
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with the approval of an agreement with a consultant to conduct the study on February 2,
2022 (Goal 2.9). Other items completed are adding equity and inclusion requirements
in the purchasing policy to the extent allowed by law (Goal 2.10) and evaluating the
benefits of becoming a member of the Government Alliance on Race & Equity (Goal
2.11). The initiation of the Pilot Mobility Rideshare Program was delayed due to the
loss of a third-party vendor (Goal 2.16). However, a Transit Services Agreement was
executed on December 31, 2021, and the program is expected to begin in a few
months.
In progress are the following:
• Creation of a City Mobile App (Goal 2.1)
• Update of the City’s social media policy (Goal 2.2)
• Comprehensive website update (Goal 2.3)
• Expand E-mail marketing capabilities (Goal 2.4)
• Conduct unconscious bias trainings for employees (Goal 2.8)
• Upon receipt of grant funding, construct an inclusive playground at Tierra Rejada
Park (Goal 2.12)
• Develop an RFP and hire a consultant to update the City’s 2009 Parks and
Recreation Master Plan, including a study of Youth, Teens, and Senior Adults,
with an emphasis on inclusion, collaboration with various youth and senior
organizations, and survey of all Moorpark residents to develop programming,
events, and recreational needs (Goal 2.13)
• Improve and expand the Youth Scholarship Program to include seniors, seek
funding opportunities, and initiate a campaign to promote the program (Goal
2.14)
• Improvement of Arroyo Drive, including complete design and construction of
sidewalk on south side of Arroyo Drive east of the train tracks to Simi Valley city
limit line; and complete conceptual design of pedestrian improvements between
Collins Drive and train tracks (Goal 2.15)
Goal 3: Place an Emphasis on Economic Development with a Focus on Historic High
Street to Enhance a Destination and Sense of Community
For Goal 3.1, user testing of the Energov Software was completed in November 2021
and deployment is scheduled for Spring 2022. A broadband update was presented to
the City Council on January 5, 2022, and additional information on the Library Meet-Me
Room will be presented in Spring 2022 (Goal 3.2). Support of regional and local
broadband deployment issues is on-going for Goal 3.3, and the hiring of an economic
development position was completed in February 2022 for Goal 3.4. This economic
development position will begin the evaluation of business support through recovery
efforts in Spring 2022 (Goal 3.5). For attracting events at Arroyo Vista Community Park
(Goal 3.6), staff determined possible dates when events can occur throughout the year
and is continuing to identify organizations that can hold events on those dates.
Significant progress has been made with the completion of the Land Use and Economic
Development elements of the General Plan with the City Council’s approval of the
preliminary Land Use Plan on February 2, 2022 (Goal 3.7). For the identification of
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permit streamlining measures that incentivize active uses along the High Street
commercial corridor in Goal 3.8, the City Council approved a new process to apply
conditions of approval for developments on January 19, 2022.
Progress has been made on identifying cost recovery measures through savings and
fee schedules with the approval of an agreement with a consultant to conduct the study
on February 2, 2022 (Goal 3.10). In completing construction plans for the new City
Library (Goal 3.11), an agreement was awarded to a new architect on December 15,
2021, and the design process is underway. In identifying and transitioning to a
temporary City Hall location for Goal 3.12, escrow closed for the purchase of the
building located at 323 Science Drive on February 15, 2022, and a contract with the
design architect for tenant improvements was approved on February 16, 2022. For
Goal 3.13, a request for proposal was issued in January 2022 for the construction of
artwork at the Metrolink north parking lot. On December 7, 2021, a construction bid was
awarded to renovate the Metrolink north parking lot for Goal 3.14 and is currently
pending receipt of a permit by the Southern California Regional Rail Authority (SCRRA)
to begin construction. Still in progress are the identification of revenue enhancement
strategies (Goal 3.9) and completion of street and streetscape improvements along the
High Street Depot project (Goal 3.15).
Goal 4: Find Ways to Help the Community Develop, and Sustain and Enhance Arts,
Culture, Entertainment, and Public Events
Staff completed Goal 4.1 and created a community calendar on the City website. The
Arts Master Plan was adopted by the City Council on October 6, 2021, and
implementation of the plan is in progress (Goal 4.2). In considering options to reinvent
and rename the Multicultural Arts Festival (Goal 4.3), staff is developing an agreement
with the High Street Arts Foundation to hold the event. In preparing a feasibility study
on trail alignments on the 80-acre City-owned open space parcel in the Tierra Rejada
Valley (Goal 4.6), staff is currently meeting with stakeholder groups and trail alignments
will be presented to the Moorpark Watershed, Parks, Recreation and Conservation
Authority (MWPRCA) later this month. In progress are a feasibility study to expand the
Arroyo Vista Recreation Center (Goal 4.4) and completion of the Arroyo Simi Trail
Master Plan (Goal 4.5).
FISCAL IMPACT
There is no fiscal impact in providing this update to the Strategies, Goals, and
Objectives.
COUNCIL GOAL COMPLIANCE
This action provides an update to the City’s current Strategies, Goals, and Objectives.
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STAFF RECOMMENDATION
Receive and file updates of the Strategies, Goals, and Objectives for Fiscal Years
2021/22 and 2022/23.
Attachment 1: Summary of Strategies, Goals and Objectives for FY 2021/22 and
2022/23
Attachment 2: Current Status of Strategies, Goals and Objectives for FY 2021/22
and 2022/23
Attachment 3: PowerPoint of Mid-Year Update of Strategies, Goals and
Objectives for FY 2021/22 and 2022/23
5
CITY COUNCIL GOALS
2021-2023
ATTACHMENT 1
6
CITY COUNCIL GOALS
2021-2023
GOAL 1: Identify Options and Solutions to Barriers for Housing for All
Economic and Age Ranges
GOAL 2: Practice Respect, Equity and Inclusion Citywide
z
GOAL 3: Place an Emphasis on Economic Development with a Focus
on Historic High Street to Enhance a Destination and Sense
of Community
GOAL 4: Find Ways to Help the Community Develop, Sustain, and
Enhance Arts, Culture, Entertainment, and Public Events
7
CITY COUNCIL GOALS 2021-2023
Quality of Life
GOAL 1:Identify Options and Solutions to Barriers for Housing for All Economic and
Age Ranges
OBJECTIVES (estimated completion year):
1.1 Generate and maintain a mailing list for people interested in housing
(2021)
1.2 Dedicate newsletter space to housing issues (2021)
1.3 Complete the 6th Cycle Housing Element,which will include housing
opportunity sites,and goals and policies to support the creation of
housing for all (2022)
1.4 Research Housing Trust and funding program options (2022)
1.5 Dispose of applicable former Moorpark Redevelopment Agency owned
properties (2023)
8
CITY COUNCIL GOALS 2021-2023
Equity and Inclusion
GOAL 2: Practice Respect, Equity and Inclusion Citywide
OBJECTIVES (estimated completion year):
2.1 Create a City Mobile App (2022)
2.2 Update City’s social media policy (2021)
2.3 Comprehensive website update (2023)
2.4 Expand E-mail marketing capabilities (2022)
2.5 Complete redistricting process (2022)
2.6 Implement strategies to better engage Spanish-speaking
community (2023)
2.7 Adopt a City Council Resolution on equity and inclusion
(2021)
2.8 Conduct unconscious bias trainings for employees (2022)
2.9 Identify strategies for cost plan allocation methodology for
LMDs (2023)
2.10 Add equity and inclusion requirements in purchasing
policy to extent allowed by law (2022)
2.11 Evaluate benefits of becoming a member of the
Government Alliance on Race & Equity (GARE) (2021)
2.12 Upon receipt of grant funding, construct an inclusive
playground at Tierra Rejada Park (2023)
2.13 Develop an RFP and hire a consultant to update the City’s
2009 Parks and Recreation Master Plan, including a study
of Youth, Teens, and Senior Adults, with an emphasis on
inclusion, collaboration with various youth and senior
organizations, and survey of all Moorpark residents to
develop programming, events, and recreational needs
(2022)
2.14 Improve and expand the Youth Scholarship Program to
include seniors, seek funding opportunities, and initiate a
campaign to promote the program (2022)
2.15 Improve Arroyo Drive, including complete design and
construction of sidewalk on south side of Arroyo Drive
east of the train tracks to Simi Valley city limit line; and
complete conceptual design of pedestrian improvements
between Collins Drive and train tracks (2023)
2.16 Determine success of Pilot Mobility RideShare Program to
provide reliable equitable transit services throughout the
City (2023)
9
CITY COUNCIL GOALS 2021-2023
Economic Development
GOAL 3:Emphasis on Economic Development with a Focus on Historic High Street to
Enhance a Destination and Sense of Community
OBJECTIVES (estimated completion year):
3.1 Deploy Energov Software to facilitate permitting
processes (2022)
3.2 Complete Market Study for Library Meet Me Room
(2022)
3.3 Support regional and local broadband deployment
issues (2023)
3.4 Allocate resources to hire economic development
position (2021)
3.5 Continue to evaluate business support through
recovery efforts (2022)
3.6 Attract tournaments and events at Arroyo Vista
Community Park (2023)
3.7 Complete the Comprehensive General Plan Update,
which will include elements dedicated to Land Use
and Economic Development (2023)
3.8 Identify permit streamlining measures that
incentivize active uses along the High Street
commercial corridor (2023)
3.9 Identify revenue enhancement strategies (2023)
3.10 Identify cost savings and fee schedules that recover
costs for City services (2023)
3.11 Complete construction plans for the City’s new
Library (2023)
3.12 Identify and transition to temporary City Hall location
(2022)
3.13 Develop an RFP and contract with an artist to
construct artwork at the Metrolink north parking lot
(2022)
3.14 Complete renovation of existing north Metrolink
parking lot and expand parking lot to the west for a
net increase in downtown public parking spaces
(2023)
3.15 Complete approved street improvements and street-
scape enhancements along frontage of proposed High
Street Depot development project (2023)
10
CITY COUNCIL GOALS 2021-2023
Arts, Culture, & Entertainment
GOAL 4: Find Ways to Help the Community Develop, Sustain, and Enhance Arts,
Culture, Entertainment, and Public Events
OBJECTIVES (estimated completion year):
4.1 Create a community calendar on the City website (2021)
4.2 Complete Arts Master Plan, prepare policy recommendations, and seek
community partner(s) to develop arts and cultural events (2022)
4.3 Seek community partner(s) to reinvent and rename the 2021/2022
Multicultural Arts Festival on High Street (2022)
4.4 Prepare a feasibility study to expand the Arroyo Vista Recreation Center,
including office spaces and gym, with emphasis on expanded
opportunities for both City programs and private events (2023)
4.5 Develop an RFP and hire consultant to develop an Arroyo Simi Trail Master
Plan and phasing plan, from the west City limits to east City limits at
Arroyo Drive (2023)
4.6 Prepare feasibility study to connect the 80-acre City-owned open space
parcel in the Tierra Rejada Valley to property owned by Conejo Recreation
and Park District and the Conejo Open Space Conservation Authority
(2023)
11
Past DueBehind ScheduleCompleted or On ScheduleOBJECTIVE ACTION/TASK DEPTRESOURCES NEEDED OR PART OF OPERATING BUDGETDUE DATE STATUS COMMENT1.1 Generate and maintain a mailing list for people interested in housing CD Completed Community Development maintains a general inquiry list (500+ people) as well as a list of those who have completed the City's First Time Homebuyer workshopTask 1: Complete recruitment for Housing positionCM Funded for FY 20/216/30/2021 Completed Housing Program Manager started on 10/25/2021Task 2: Identify newsletter space needs and roll out for Fall 2021 NewsletterCM Operating Budget 11/1/2021 Completed Implemented with November 2021 Newsletter1.3 Complete the 6th Cycle Housing Element, which will include housing opportunity sites, and goals and policies to support the creation of housing for allCD Budget approved as part of Placeworks contract2/11/2022 Underway Draft Housing Element approved by City Council on 1/19/22. Submitted to HCD for review on February 8, 2022CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)STRATEGIC PRIORITY: QUALITY OF LIFEGOAL 1: Identify Options and Solutions to Barriers for Housing for All Economic and Age Ranges1.2 Dedicate newsletter space to housing issues1 of 16ATTACHMENT 212
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)1.4 Research Housing Trust and funding program options CD Finance and Housing staff timeBeginning researchStaff met with Housing Trust Fund Ventura County for insight. Finance will prepare RFP for initial program. Housing Program Manager started October 25, 2021Task 1: Identify buyers / projects as appropriatePRCS CompletedTask 2: Negotiate Purchase and Sales Agreements/ ENA's as applicablePRCS Operating Budget 12/1/2022 Underway 500 Los Angeles Avenue sale closed on 12/30/21. PSA for Princeton under negotiation1.5 Dispose of applicable former Moorpark Redevelopment Agency owned properties2 of 1613
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)OBJECTIVEACTION/TASKDEPTRESOURCES NEEDED OR PART OF OPERATING BUDGETDUE DATE STATUS COMMENTTask 1: Identify VendorCM Operating Budget 5/1/2022 Not yet begunWe had planned on using website vendor, but their product is inferiorTask 2: Award contractCM Resources Needed 7/1/2022Task 3: Deploy Mobile AppCM Operating Budget 12/31/20222.2 Update City’s social media policyTask 1: Update Social Media Policy CM Operating Budget 12/31/2021 Not yet begunTask 1: Award ContractCM Operating Budget 6/30/2021 Completed Contract awarded by City Council on 5/5/2021Task 2: Initiate projectCM Operating Budget 1/1/2023 Not yet begunTask 3: Deploy new websiteCM Operating Budget 6/30/20232.1 Create a City Mobile App2.3 Comprehensive website updateSTRATEGIC PRIORITY: EQUITY AND INCLUSIONGOAL 2: Practice Respect, Equity and Inclusion Citywide3 of 1614
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 1: Identify vendorCM Resources needed - in proposed FY 21/22 Budget9/1/2021 Underway Vendor research being conducted; one possible vendor identified and currently performing reference check as part of due diligence processTask 2: Award contractCM Operating Budget 10/1/2021Task 3: Initiate configuration/training CM Operating Budget 11/1/2021Task 4: Roll outCM Operating Budget 1/1/2022Task 1: Revise ordinance to remove November deadline to adopt district boundariesCM Funded for FY20/21; create PO for payment in FY21/229/1/2021 Completed Adopted by City Council on 7/7/21Task 2: Hold first public hearing on October 20, 2021CM Staff effort 10/20/2021 CompletedTask 3: Hold second public hearing on December 1, 2021.CM Staff effort 12/1/2021 CompletedTask 4: Hold third public hearing on January 5, 2022CM Staff effort 1/5/2022 CompletedTask 5: Hold fourth public hearing on February 2, 2022.CM Staff effort 2/2/2022 CompletedTask 6: Adopt district boundaries by April 17, 2022CM Staff effort 4/17/2022 Completed Final map and second reading of ordinance adopted by City Council on 2/16/222.4 Expand E-mail marketing capabilities 2.5 Complete redistricting process4 of 1615
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 1: Identify strategiesCM Staff effort 1/1/2022 Completed Worked with community partners and other jurisdictions to identify strategiesTask 2: Deploy strategiesCM Staff effort 12/31/2023 Completed Successfully rolled out new outreach templates with General Plan Open House on 11/17/20212.7 Adopt a City Council Resolution on equity and inclusionTask 1: Draft resolution and schedule on City Council agendaCM Staff effort 9/30/2021 Completed City Council adopted Resolution on 9/15/21Task 1: Identify best method to offer trainings to staff CM In budget 9/1/2021 Completed HR staff identified best methods on 7/27/21 by identifying mix of online and in-person trainings from various training resources and companiesTask 2: Complete trainings for all employeesCM Staff effort 6/30/2022Task 1: RFPCD11/30/2021 Completed City Council adopted RFP with ClearSource on 2/2/22. Associated with Goal 3.10Task 2: Gather information from DepartmentsCD3/31/2022 Underway Kick off meeting schedule for 3/10/20222.6 Implement strategies to better engage Spanish-speaking community2.9 Identify strategies for cost plan allocation methodology for LMDs2.8 Conduct unconscious bias trainings for employees 5 of 1616
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 1: Hire Purchasing Analyst FIN 10/15/2021 Completed Purchasing Analyst hired on 9/13/2021Task 2: Work with City Attorney and StakeholdersFIN 12/30/2021 Completed Equity and inclusion requirements included in purchasing policy posted on the City website on 10/15/21.Task 1: Gather information and member benefitsCM/FIN Staff effort 10/1/2021 Completed Attended GARE information sessionTask 2: Share information with the City CouncilCM/FIN Staff effort 12/30/2021 Completed Emailed Box Item Memo to City Council on 12/22/21Task 1: Prepare RFP Release Bid for construction, and Award BidPRCS Staff effort 3 months after receipt of fundsUnderway Waiting for authorization to spend from National Park ServiceTask 2: Construct Playground PRCS Operating Budget 12 months after receipt of fundsTask 1: Prepare and release RFP PRCS Staff effort 8/31/2021 In process RFP has been drafted and an Ad Hoc Committee with two members of the P&R Commission has been establishedTask 2: Award Contract to consultant, Kick Off ProjectPRCS Staff effort / Operating Budget12/31/20212.12 Upon receipt of grant funding, construct an inclusive playground at Tierra Rejada Park2.13 Develop an RFP and hire a consultant to update the City’s 2009 Parks and Recreation Master Plan, including a study of Youth, Teens, and Senior Adults, with an emphasis on inclusion, collaboration with various youth and senior organizations, and survey of all Moorpark residents to develop programming, events, and recreational needs2.11 Evaluate benefits of becoming a member of the Government Alliance on Race & Equity (GARE)2.10 Add equity and inclusion requirements in purchasing policy to extent allowed by law6 of 1617
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 1: Revise Youth Scholarship Program policy into broader Scholarship Program to include senior populationPRCS Staff effort 1/1/2022 In processTask 2: Secure funding sources for scholarship programPRCS Staff effort 8/1/2022Task 3: Launch promotional campaign and implement programPRCS Staff effort 1/1/2023Task 1: Complete survey/utility research/signal warrants/pavement surveyPW Operating Budget 8/1/2021 In process Survey/utility research/pavement survey completed; signal warrants pending more activity from CollegeTask 2: Schematic design of overall project (30%) (sidewalk project and overall pedestrian improvements)PW Operating Budget 10/1/2021 In process Schematic design submitted by Stantec in September; pending review by City staffTask 3: Design development between Collins Drive and railroad crossing (60%)PW Operating Budget 2/1/2022Delayed due to discussions of catch basin adjustmentsTask 4: Release sidewalk construction bidPW Operating Budget 3/30/2022Task 5: Complete conceptual design (Collins to train tracks)PW Operating Budget 4/30/2022Task 6: Award ConstructionPW Operating Budget 6/30/20222.15 Improve Arroyo Drive, including complete design and construction of sidewalk on south side of Arroyo Drive east of the train tracks to Simi Valley city limit line; and complete conceptual design of pedestrian improvements between Collins Drive and train tracks2.14 Improve and expand the Youth Scholarship Program to include seniors, seek funding opportunities, and initiate a campaign to promote the program7 of 1618
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 7: Complete sidewalk installationPW Operating Budget 1/30/2023Task 1: Initiate Pilot PW Operating Budget 8/30/20213/30/20224/12/2022In process Delayed due to loss of 3rd party vendor for drivers/vehicle operation. Negotiating with potential new vendor to present to City Council in Fall 2021Agreement with First Transit executed December 30, 2021 for operation of the service; Amendment No. 1 with RideCo executed December 21, 2021 for software tracking services. Vehicles are on order and delivery is expected March 2022Task 2: 6 month assessment PW Operating Budget 3/1/20229/30/2022Task 3: 12 month assessment/reduction of fixed route servicePW Operating Budget 8/30/20223/30/2023Task 4: Determination of continuing servicePW Operating Budget 2/28/20236/30/20232.16 Determine success of Pilot Mobility RideShare Program to provide reliable equitable transit services throughout the City8 of 1619
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)OBJECTIVEACTION/TASKDEPTRESOURCES NEEDED OR PART OF OPERATING BUDGETDUE DATE STATUS COMMENTTask 1: Upgrade to 2021 Version CM Operating Budget 6/30/2021 Completed Began 5/24/2021Completed 7/20/2021Task 2: Website PortalCM Operating Budget 8/31/2021 UnderwayTask 3: User testingCM Operating Budget 10/1/2021 Underway Began November 2021Task 4: DeploymentCM Operating Budget 1/1/2022Scheduled for Spring 2022Task 1: Award ContractCM Operating Budget 5/1/2021 Completed Contract awarded by City Council on 3/17/2021Task 2: Issue RFICM Operating Budget 5/31/2021 Completed RFI issued on 6/1/2021Task 3: Present results to City Council for action/inactionCM Operating Budget 9/30/2021 Underway A broadband update was presented to City Council on 1/5/2022 and additional information on the Library Meet-Me Room will be presented in spring 2022STRATEGIC PRIORITY: ECONOMIC DEVELOPMENTGOAL 3: Place an Emphasis on Economic Development with a Focus on Historic High Street to Enhance a Destination and Sense of Community3.1 Deploy Energov Software to facilitate permitting processes3.2 Complete Market Study for Library Meet Me Room9 of 1620
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)3.3 Support regional and local broadband deployment issues Task 1: Provide ongoing support CM Operating Budget Ongoing Underway Ongoing actionTask 1: Draft job description CM In budget 7/30/2021 CompletedTask 2: Add to Class and Salary Plans for City Council adoptionCM Staff effort 9/1/2021 Completed Class and Salary Plans adopted by City Council on 7/7/21Task 3: Conduct recruitment and hire new employeeCM Staff effort 12/1/2021 Completed Employee hired on 2/14/22Task 1: Conduct assessment of business recoveryCM Staff effort 10/1/2021 UnderwayTask 2: Provide an update to the City Council on the City's economic recovery efforts CM Staff effort 12/30/2021Task 1: Identify dates on the AVCP calendar when other events can occurCM/PRCS Staff effort 9/1/2021 Completed Dates are limited to a few weekends in winter & summer due to YSO use of parks, SCLA rental, and City's community eventsTask 2: Reach out to potential organizations to hold events on available datesCM/PRCS Staff effort 10/1/2021 In process Speaking with YSOs regarding regional tournaments Task 3: Provide an update to the City Council on the City's efforts to attract tournaments and events at AVCPCM/PRCS Staff effort 6/30/20223.6 Attract tournaments and events at Arroyo Vista Community Park3.4 Allocate resources to hire economic development position 3.5 Continue to evaluate business support through recovery efforts10 of 1621
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)3.7 Complete the Comprehensive General Plan Update, which will include elements dedicated to Land Use and Economic DevelopmentCD Budget approved as part of Placeworks contractQ1 2023 Underway GPAC and community meetings underway - Preliminary land use plan confirmed by City Council on 2/2/2022; Policy, Goals and CEQA documentation underway3.8 Identify permit streamlining measures that incentivize active uses along the High Street commercial corridorCD Staff effort Underway New process to apply conditions for approval approved by City Council on 1/19/223.9 Identify revenue enhancement strategiesFIN On-going 6/30/2022Task 1: RPF CD/FIN 10/31/2021 Completed City Council adopted RFP with ClearSource on 2/2/22. Associated with Goal 2.9Task 2: Gather information from DepartmentsCD/FIN 12/31/2021Task 1: Finalize Exterior Design PRCS Staff effort 6/30/2021 Underway Agreement awarded to new Architect on 12/15/2021. Design process underway in January 2022Task 2: Prepare Construction plans PRCS Staff effort 3/30/20223.10 Identify cost savings and fee schedules that recover costs for City services3.11 Complete construction plans for the City’s new Library11 of 1622
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 1: Identify commercial real estate broker PRCS/CM Staff effort 8/1/2021 Completed Lee & Associates approved as broker by City Council on 6/2/21 Task 2: Identify suitable property & prepare transition planPRCS/CM Staff effort 3/30/2022 Completed Escrow closed for 323 Science Drive on 2/15/22. City Council approved SVA Architects for tenant improvements on 2/16/22Task 3: Move City offices PRCS Staff effort 7/1/2022 UnderwayTask 1: Prepare & Release RFP PRCS Staff effort 12/30/2021 In process Draft RFP approved by Arts Commission. Scheduled for release January 2022Task 2: Award Contract to artist PRCS Staff effort 6/30/2022Task 1: Release construction bid PW Operating Budget 7/30/2021 In processCompletedBid released 9/5/21. pre-bid meeting 9/29/2021; bid opening 10/14/2021Task 2: Award construction contract PW Operating Budget 9/30/202111/30/2021Completed Bid awarded by City Council on 12/7/2021Task 3: Construction completion PW Operating Budget 3/30/20226/30/20227/30/2022Pending SCRRA permit3.12 Identify and transition to temporary City Hall location3.13 Develop an RFP and contract with an artist to construct artwork at the Metrolink north parking lot3.14 Complete renovation of the existing north Metrolink parking lot and expand the parking lot to the west for a net increase in downtown public parking spaces12 of 1623
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 1: Work with Daly Group on initial streetscape design PW/PRCS Staff effort 8/30/2021 In process PRCS/Daly have been discussing materials/design. Metrolink North Parking Lot incorporates some of those design materialsTask 2: (contingent on Daly Group progress) Contract for design servicesPW Operating Budget 3/30/2022 Not StartedTask 3: Finalize bid specs PW Operating Budget 12/31/2022Task 4: Release construction bid PW Operating Budget 3/30/20233.15 Complete the approved street improvements and streetscape enhancements along the frontage of the proposed High Street Depot development project13 of 1624
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)OBJECTIVEACTION/TASKDEPTRESOURCES NEEDED OR PART OF OPERATING BUDGETDUE DATE STATUS COMMENTTask 1: Identify VendorCM Operating Budget 5/1/2021 Completed Current website vendor selectedTask 2: Complete technical updates CM Operating Budget 5/31/2021 Completed Completed 5/28/2021Task 3: Staff training and rollout CM Operating Budget 7/31/2021 Completed Training completed 6/16/2021; rolled out 7/14/2021 Task 1: Finalize Draft Arts Master Plan and obtain Arts Commission approvalPRCS Staff effort 8/31/2021 Completed Arts Commission approved 6/17/2021Task 2: City Council Adoption PRCS Staff effort 10/21/2021 Completed Adopted by City Council 10/6/20214.1 Create a community calendar on the City website4.2 Complete Arts Master Plan, prepare policy recommendations, and seek community partner(s) to develop arts and cultural eventsSTRATEGIC PRIORITY: ARTS, CULTURE, AND ENTERTAINMENTGOAL 4: Find Ways to Help the Community Develop, and Sustain and Enhance Arts, Culture, Entertainment, and Public Events14 of 1625
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 3: Prepare policy updates for City Council considerationPRCS Staff effort 2/28/2022 In Process MMC Section 2.38.080 (Arts Commission) amended 12/1/21; Additional amendments to be considered in 2022Task 4: Meet with community partner(s) to explore Arts Master Plan implementationPRCS Staff effort 6/30/2022 In process In discussion with Moorpark Foundation for the ArtsTask 1: Contact potential community partners to assume responsibility for implementation of community events related to arts and culture as outlined in the Arts Master PlanPRCS Staff effort 6/1/2021 Completed Meeting with High Street Arts Foundation representativesTask 2: Establish responsibilities and negotiate agreement with community partner PRCS Staff effort 11/17/2021 In processTask 3: Make recommendation to City CouncilPRCS Staff effort 12/22/2021Task 4: Implement agreementPRCS Staff effort/In budget 1/31/20224.3 Seek community partner(s) to reinvent and rename the 2021/2022 Multicultural Arts Festival on High Street15 of 1626
CITY COUNCIL GOALSFISCAL YEARS 2021/22 & 2022/23 (2nd Quarter 2021)Task 1: Prepare RFP for Consultant to prepare feasibility studyStaff effort 9/30/2022 Not startedTask 2: Award Contract to consultant, Kick Off ProjectStaff effort/In budget 12/30/2022Task 3: Present Feasibility study to City Council for approval6/30/2023Task 1: Prepare RFP for Consultant to prepare Master Plan and Phasing Plan for Arroyo Simi TrailStaff effort 12/30/2021 Not startedTask 2: Award Contract to consultant, Kick Off ProjectStaff effort/In budget 3/30/2022 Task 3: Undertake Community Input Phase of Master Plan Staff/Consultant effort9/30/2022 Task 1: Finalize potential trail alignments Staff/Consultant effort7/30/2021 Completed Potential Trail alignments identified Task 2: Present potential trail alignments to county and other affected agencies/entities for feedback Staff/Consultant effort10/30/2021 Underway Meetings with stakeholder groups on goingTask 3: Present trail alignments and feedback to MWPRCA BoardStaff/Consultant effort12/30/2021 Underway Scheduled for March 2022PRCSPRCSPRCS4.4 Prepare a feasibility study to expand the Arroyo Vista Recreation Center, including office spaces and gym, with emphasis on expanded opportunities for both City programs and private events4.5 Develop an RFP and hire consultant to develop an Arroyo Simi Trail Master Plan and phasing plan, from the west City limits to east City limits at Arroyo Drive4.6 Prepare feasibility study to connect the 80-acre City Owned open space parcel in the Tierra Rejada Valley to property owned by Conejo Recreation and Park District and the Conejo Open Space Conservation Authority16 of 1627
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