HomeMy WebLinkAboutRES CC 2022 4081 2022 0316 RESOLUTION NO. 2022-4081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE CLASSIFICATION
PLAN FOR NON-COMPETITIVE, AND COMPETITIVE SERVICE
EMPLOYEES TO ADD THE NEW POSITIONS OF PROJECT
ADMINISTRATOR I, II, III, AND IV, AND UPDATE THE JOB
DESCRIPTIONS FOR MAINTENANCE WORKER I, II, AND III
AND RESCINDING RESOLUTION NO. 2021-4022
WHEREAS, the City Council adopted Resolution No. 2021-4022 on July 7, 2021,
establishing a revised classification plan and job descriptions for Non-Competitive and
Competitive Service employees; and
WHEREAS, at the regular meeting on March 16, 2022, the City Council has
determined that the City's Classification Plan should be amended to add the new job
classifications of Project Administrator I, II, Ill, and IV; and update the job descriptions
for Maintenance Worker I, II, and III ; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The job description attached as Exhibit A to this resolution is
hereby adopted into the City's Classification Plan.
SECTION 2. The City Manager shall have the authority to make temporary
additions or deletions to the Classification Plan in the interest of efficient and effective
administration of the Plan. Such alterations shall not become an approved part of the
Plan until adoption by City Council resolution.
SECTION 3. For all Classification Plan job descriptions which contain a
reference to City, City of Moorpark, or City Council, such reference may also include
responsibility for other governmental public agencies for which the Moorpark City
Council serves as the governing body or has entered into a joint exercise of powers
agreement, including but not limited to the Successor Agency of the Redevelopment
Agency of the City of Moorpark, Successor Housing Agency of the Redevelopment
Agency of the City of Moorpark, Moorpark Public Financing Authority, Industrial
Development Authority of the City of Moorpark, and Moorpark Watershed, Parks,
Recreation, and Conservation Authority.
SECTION 4. Resolution No. 2021-4022 is rescinded and this resolution shall
become effective upon adoption.
Resolution No. 2022-4081
Page 2
SECTION 5. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 16th day of March, 2022.
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ice S. Parvin, Mayor
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Exhibit A: Classification Plan and Job Descriptions
Resolution No. 2022-4081
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EXHIBIT A
City of Moorpark Classification Plan
and
Job Descriptions
Resolution No. 2022-4081
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ACCOUNT CLERK I
ACCOUNT CLERK II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a variety of accounting clerical duties involving financial record keeping in
support of the accounts payable, accounts receivable, payroll and specialized
accounting and financial functions. These positions are not overtime exempt.
DISTINGUISHING CHARACTERISTICS
Account Clerk I--This is the entry-level class in the Account Clerk series. This class is
distinguished from the Account Clerk II by the performance of the more routine tasks
and duties assigned to positions within the series. Since this class is typically used as a
training class, employees may have only limited work experience.
Account Clerk II--This is the full journey level class within the Account Clerk series.
Employees within this class are distinguished from the Account Clerk I by the
performance of the full range of duties as assigned. Employees at this level receive only
occasional instruction or assistance as new or unusual situations arise, and are fully
aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Account Clerk I
Receives immediate supervision from the Senior Account Technician or division
manager.
Account Clerk II
Receives general supervision from the Senior Account Technician or division manager.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Process invoices to be paid; research and code; input invoice data into computer.
Resolution No. 2022-4081
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2. Provide responsible staff assistance and support to the Accounting Technicians
or division manager.
3. Run reports for payment; check for accuracy; make corrections.
4. Process miscellaneous accounts receivable, including recording payments
received; maintain aging report of receivables; and coordinate work with outside
collection agency(ies).
5. Assist in the processing and collection of skipped accounts, reminder, and
termination notices, 48-hour notices, and terminated and past due accounts.
6. Reconcile monthly statements from vendors; confer with vendors regarding
purchase orders, invoices, and payments.
7. Process manual warrants for approval; type and input manual checks; maintain
spreadsheets.
8. Calculate City medical, dental, vision and disability premiums.
9. Prepare receipts and bank deposits; prepare a daily deposit of revenue.
10. Process payroll time sheets; input payroll data into computer; submit payroll for
approval; maintain payroll records and reports.
11. Check and tabulate statistical and financial data; sort and alphabetize financial
documents.
12. Perform a variety of general clerical duties including typing, maintaining files and
records, maintaining and ordering supplies and processing mail.
13. Assist in preparation of the Comprehensive Annual Financial Report, Annual
Budget, and other financial reports to departments, management, and other
agencies.
14. Input and retrieve a variety of financial data and information using a computer.
15. Perform computer maintenance; ensure software is operational and operate the
system daily.
16. May assist with the processing and collection of applications and fee payments
for business registration, including reminder notices.
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Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform a variety of general office support duties including answering the
telephone, typing, and maintaining files and records.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Account Clerk I
Knowledge of:
Basic accounting principles as applied to accounts payable, accounts receivable and
payroll.
Basic mathematical and statistical principles.
Modern office procedures, methods, and equipment.
Spreadsheet, word processing and financial management software.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Learn fundamentals of financial record keeping.
Learn accounting and spreadsheets software.
Learn to accurately tabulate, record, reconcile, and balance assigned transactions.
Learn to maintain a variety of financial records and files.
Operate and use modern office equipment including 10-key adding machine, computer,
printers, copiers, and mail machine.
Enter data into a computer at a speed necessary for successful job performance.
Perform varied clerical work.
Perform procedures in an organized and accurate manner.
Understand and carry out oral and written instructions.
Establish and maintain cooperative working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of general accounting, financial record keeping, banking or clerical
experience.
Training
Equivalent to completion of the twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Account Clerk II
In addition to those qualifications for Account Clerk I:
Knowledge of:
Fundamental principles and procedures of financial record keeping.
Accounting and spreadsheet software.
Ability to:
Accurately tabulate, record, reconcile, and balance assigned transactions.
Maintain a variety of financial records and files.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of general clerical experience, including two years of financial record
keeping responsibility.
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Training
Equivalent to completion of the twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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ACCOUNT TECHNICIAN I
ACCOUNT TECHNICIAN II
SENIOR ACCOUNT TECHNICIAN I
SENIOR ACCOUNT TECHNICIAN II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform technical accounting and fiscal duties in support of the assigned supervisor;
to oversee accounts payable, accounts receivable and payroll functions; to reconcile
major accounts and bank statements from the City's accounts; and to participate in the
development of a variety of financial reports. These positions are not overtime exempt.
DISTINGUISHING CHARACTERISTICS
Account Technician I--This is the entry-level class in the account technician series.
This class is distinguished from the Account Technician II by the performance of the
more routine tasks and duties assigned to positions within the series. Employees may
have previous accounting experience but may have no supervisory experience.
Account Technician II--This is the intermediate journey level class within the account
technician series. Employees within this class are distinguished from the Account
Technician I by the performance of the full range of duties as assigned, but not including
lead worker supervision over technical and clerical staff. Employees at this level receive
only occasional instruction or assistance as new or unusual situations arise and are fully
aware of the operating procedures and policies of the work unit. Positions in this class
are flexibly staffed and are normally filled by advancement from the Account Technician
I level, or when filled from the outside, applicants must have prior experience.
Employees at this level have previous accounting experience but may have no
supervisory experience.
Senior Account Technician I--This is the advanced journey level class within the
account technician series. Employees within this class are distinguished from the
Account Technician II by the performance of lead worker supervisor responsibilities.
Employees at this level receive only occasional instruction or assistance as new or
unusual situations arise and are fully aware of the operating procedures and policies of
the work unit. Positions in this class are flexibly staffed and are normally filled by
advancement from the Account Technician II level, or when filled from the outside,
applicants must have prior accounting and supervisory experience.
Senior Account Technician II--This is the full journey level class within the account
technician series. Employees within this class are distinguished from the Senior
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Account Technician I by having more experience, a higher level of skills, and would
perform the full range of duties and work more independently. Employees at this level
receive limited instruction or assistance as new or unusual situations arise and may
enhance and improve the operating procedures and policies of the work unit. Positions
in this class are flexibly staffed and are normally filled by advancement from the Senior
Account Technician I level, or when filled from the outside, applicants must have prior
accounting and supervisory experience.
SUPERVISION RECEIVED AND EXERCISED
Account Technician I and II
Receives general supervision from the Senior Account Technician I or II or division
manager.
Account Technician II
Receives general supervision from the Senior Account Technician I or II or division
manager. May exercise lead worker supervision over technical and clerical staff.
Senior Account Technician I
Receives direction from Senior Account Technician II, division manager or department
head. Exercises lead worker supervision over technical and clerical staff.
Senior Account Technician II
Receives direction from division manager or department head. Exercises lead worker
supervision over technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform technical accounting and fiscal duties including balancing and
reconciling major accounts and bank statements for the City's bank accounts;
balance and reconcile cash for various division accounts.
2. Provide responsible staff assistance and support to the division manager or
department head.
3. Review calculation of medical, dental, vision, and disability insurance premiums.
4. Coordinate and review the preparation of accounts payable and warrant
processing.
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5. Review the preparation of payroll for accuracy; review accounts receivable input;
review the input and balance of specialized accounts and daily deposit of
revenue.
6. Prepare financial statements, schedules, and related statistical and financial
reports; cash receipts, run reports, prepare forms and spreadsheets, and
categorize revenue.
7. Monitor cash balances in various accounts; review cash deposits to maintain
appropriate balances; balance and reconcile various accounts.
8. Assist with various City audits including the annual audit and single audit.
9. Maintain a variety of ledgers, registers, and journals; audit account claims and
monitor corresponding funds.
10. Research background information; analyze accounting information and solve
problems; compile and prepare a variety of statistical and financial reports.
11. Utilize computer applications in the performance of assigned duties; monitor and
correct computer system errors.
12. Provide technical information and instruction regarding applicable procedures
and methods to various City staff.
Senior Account Technician I
In addition to the Essential Functions for Account Technician I and II:
1. Analyze and roll forward prior year Capital Improvement Project (CIP) balances
into the new fiscal year.
2. Monitor and process property damage and police-related billing activities.
3. Coordinate small claims filing for outstanding accounts receivable balances.
4. Assist with Assessment District accounting administration.
5. Review and process budget adjustments and line-item adjustment requests.
Senior Account Technician II
In addition to the Essential Functions for Senior Account Technician I:
1. Compiles budget request data submitted by City departments.
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2. Reviews compiled budget documents to ensure all required submissions have
been received and all steps are complete.
3. Assists in the preparation of operating budgets including mid-year and annual
preliminary and final budgets.
4. Provides backup support and assists in reviewing payroll, accounts payable,
accounts receivables, cash receipts and merchant charge back research
processes and other finance related services and activities as assigned.
5. Assists with updating staff billing rate calculations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Account Technician I
Knowledge of:
Principles and practices of fiscal record keeping and reporting.
Principles and techniques of governmental accounting.
Basic principles and practices of accounting.
Principles and techniques of bookkeeping.
Principles of business letter writing and basic report preparation.
Principles of municipal budget preparation and control.
Principles and procedures related to accounts payable and receivable.
Basic auditing principles.
Spreadsheet, word processing and financial management computer applications.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Understand, interpret, and communicate the City procedures, rules and regulations.
Implement applicable procedures.
Maintain a variety of financial records and files.
Perform varied technical accounting clerical work.
Accurately tabulate, record, and balance assigned transactions.
Perform routine clerical work.
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Operate and use modern office equipment including 10-key adding machine, computer,
printers, and copiers.
Enter data into a computer at a speed necessary for successful job performance.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of increasingly responsible clerical and technical accounting
experience.
Training
Equivalent to completion of the twelfth grade supplemented by specialized or
college level course work in accounting or business practices.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Account Technician II
Senior Account Technician I
In addition to the qualifications for Account Technician I:
Knowledge of:
Advanced principles of mathematics and statistics.
Principles of supervision, training, and performance evaluation.
Ability to:
Lead and review the work of support staff.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Account Technician II
Experience
Three years of increasingly responsible clerical and technical accounting
experience.
Training
Equivalent to completion of the twelfth grade supplemented by specialized or
college level course work in accounting or business practices.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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Senior Account Technician I
Experience
Four years of increasingly responsible clerical and technical accounting
experience, including one year of lead worker supervisory responsibility.
Training
Equivalent to completion of the twelfth grade supplemented by specialized or
college level course work in accounting or business practices.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Senior Account Technician II
In addition to the qualifications for Account Technician II and Senior Account
Technician I:
Knowledge of:
Generally accepted finance and accounting principles and procedures.
Principles and practices of general ledger preparation, maintenance, and reconciliation.
Principles and practices of budgeting.
Purchasing practices and procedures.
Ability to:
Examine, complete, and analyze detailed financial documents, forms and records.
Prepare a variety of financial statements, reports, and analyses.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible administrative and technical accounting
experience, including two years of lead worker supervisory responsibility.
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Training
Equivalent to completion of the twelfth grade supplemented by specialized or
college level course work in accounting or business practices.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Account Technician I
Account Technician II
Senior Account Technician I
Senior Account Technician II
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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ACCOUNTANT I
ACCOUNTANT II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a variety of professional accounting duties in support of accounting
programs including accounting and financial reporting; to prepare, maintain and review
financial records and reports; and to perform a variety of tasks relative to assigned
areas of responsibility. These positions are overtime exempt.
DISTINGUISHING CHARACTERISTICS
Accountant I--This class is distinguished from the Accountant II by the need for a
greater level of supervision and training based on less years of experience and ability to
work independently.
Accountant II--Employees within this class are distinguished from the Accountant I by
the performance of the full range of essential and marginal functions and ability to work
independently with only occasional instruction or assistance, and years of experience
exceeding the minimum requirements.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the division manager or department head.
May exercise lead worker supervision over technical and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties may include, but are not
limited to, the following:
Essential Functions:
1. Perform a variety of accounting duties in support of accounting programs
including accounting, financial reporting, and fixed assets; prepare monthly
journal entries; review and authorize claim vouchers.
2. Provide responsible staff assistance and support to the division manager or
department head.
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3. Participate in the posting, balancing and reconciliation of the general ledger and
subsidiary accounts; ensure all transactions comply with accepted accounting
practices.
4. Monitor and balance various accounts; verify availability of funds; classify
expenditures and revenues; research and analyze transactions to resolve
problems.
5. Prepare a variety of monthly, periodic, and annual financial and statistical reports
and accounting summaries required by the City, outside agencies, and the
requirements of law.
6. Update the chart of accounts in the financial management information system;
respond to inquiries and provide information regarding account numbers.
7. Recommend and assist in the preparation and implementation of division goals
and objectives; implement approved policies and procedures.
8. Assist in the annual closing of the City's financial records and in the compilation
and review of the annual budget.
9. Participate in the maintenance of general ledger and accounting control records;
reconcile various bank accounts to the general ledger including travel, bond and
coupon, deposits, and investments.
10. Prepare the annual financial report including production of lead sheets,
verification of account and fund balances, comparison of previous and current
year revenues and expenditures, preparation, and input of statements for internal
and external use.
11. Prepare audit schedules and confirmations; respond to inquiries from auditors
and provide information within area of assignment.
12. Assist other departments in preparation and maintenance of financial records.
13. Conduct and prepare reports on financial and revenue studies as directed.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operations, services and activities of governmental finance and accounting programs
financial reporting and fixed assets.
Generally accepted finance and accounting principles and procedures.
Principles and practices of general ledger preparation, maintenance, and reconciliation.
Principles and practices of mathematics and statistics.
Principles and practices of budgeting.
Governmental accounting principles, theories, and practices.
Financial research and report preparation methods and techniques.
Automated financial management systems.
Modern office procedures, methods, and equipment.
Purchasing practices and procedures.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Ability to:
Perform professional level accounting duties in accounting, financial reporting and fixed
assets.
Conduct financial research and analysis.
Examine, complete, and analyze detailed financial documents, forms and records.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Prepare a variety of financial statements, reports, and analyses.
Operate and use modern office equipment including 10-key adding machine, computer,
printers, and copiers.
Utilize computer equipment and software to produce complex reports, informational
items, tracking systems and related documents.
Apply Federal, State, and local laws and regulations pertaining to accounting and
auditing activities.
Conduct sound audits of financial records.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Accountant I
Experience
Three years of increasingly responsible finance and accounting experience, with
a minimum of one year of this experience in a governmental agency, including
one year of lead worker supervisory responsibility. Municipal experience is
desirable.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in accounting, finance, or a related field.
Accountant II
Experience
Four years of increasingly responsible municipal finance and accounting
experience in a governmental agency, including one year of administrative and
supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in accounting, finance, or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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ACTIVE ADULT CENTER COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, prioritize, assign, supervise, and review and participate in the work of staff
responsible for providing services for active adults/senior citizens; to provide on-site
supervision and coordination, scheduling, implementation, and promotion of the
Moorpark Active Adult Center programs; to assist with the management of the Active
Adult Center facilities; and to perform a variety of technical tasks relative to assigned
area of responsibility. This position is not overtime exempt. The City has the discretion
to make occasional adjustments of the work week, work day or hours for this position to
serve the interest of the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the division manager or Parks and Recreation Director.
Exercises direct and primary supervision over recreation and clerical staff, and
volunteers, administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Develop, plan, coordinate, and evaluate active adult/senior citizen services and
programs including educational and recreational programs or activities,
information and referrals regarding housing, transportation, and programs,
special events and other related services.
2. Provide essential staff assistance and support to the Parks and Recreation
Director and assigned supervisor.
3. Participate in the selection of staff; provide or coordinate staff training; work with
employees to correct deficiencies; implement discipline procedures; write,
review, and evaluate staff training manuals; recruit volunteers; conduct quarterly
volunteer training and supervise volunteers on a daily basis.
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4. Recommend and assist in the implementation of division goals and objectives;
establish schedules and methods for providing active adult/senior citizen
programs; implement policies and procedures.
5. Participate in the preparation and administration of the Active Adult Center
budget; submit budget recommendations; monitor expenditures.
6. Prepare grant reports and program evaluations for Parks and Recreation
Director's approval; attend meetings with staff, the Director, Advisory Committee
and subcommittee, volunteers, Area Agency on Aging, and other applicable
organizations.
7. Promote the Active Adult Center within the community with flyers, schedules of
events, pamphlets and brochures, presentations to organizations, press
releases, and announcements on the City's website and government channel;
write monthly newsletter.
8. Organize, schedule, and implement Active Adult Center activities; purchase
approved supplies, materials, and equipment; coordinate facility needs with
program and activity leaders; assist with oversight of maintenance and repair
needs for the Active Adult Center facilities and equipment.
9. Promote Active Adult Center Advisory Committee, prepare agendas, represent
City at meetings; take minutes of meetings.
10. Seek grants and write grant proposals; network with provider agencies,
community groups and media.
11. Manage and coordinate the Senior Nutrition Program, including supervise staff
and volunteers; assess effectiveness of program, and represent City on Senior
Nutrition Action Council or similar organization.
12. Monitor program compliance with applicable laws, rules, and regulations.
13. Maintain awareness of new developments in the field of active adult/senior
citizen services; incorporate new developments as appropriate into programs.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a recreational and educational program for active
adult/senior citizens.
Principles of supervision, training, and performance evaluation.
Services available to seniors who live in Ventura County.
Basic procedures, methods and techniques of budget preparation and control.
Recent developments, current literature and information related to active adult/senior
citizen services and activities.
Application of marketing theories, principles and practices and their application to
program promotion.
Principles and practices of customer service methods and techniques.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and safety regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, train and evaluate the work of technical and clerical personnel.
Coordinate and direct social service programs suited to active adults/senior citizens.
Recommend and implement goals and objectives for providing active adult/senior
citizen services.
Elicit community and organizational support for active adult/senior citizen programs.
Interpret and explain City policies and procedures.
Prepare and administer complex program budgets.
Allocate limited resources in a cost-effective manner.
Operate and use modern office equipment including computer, printers and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work including the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
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Experience
Four years of increasingly responsible experience in educational and recreational
programs and activities, including one year of supervisory responsibility.
Training
Equivalent to the completion of the twelfth grade supplemented by college level
course work in geriatrics, senior activities, recreation, or a related field. An
Associate's Degree or Bachelor's Degree from an accredited college or university
is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Recreation Center facility; exposure to computer screens; may involve irregular work
hours.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing;
near acuity.
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ACTIVE ADULT CENTER SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, prioritize, assign, supervise, and review and participate in the work of staff
responsible for providing services for active adults/senior citizens; to provide on-site
supervision and coordination, scheduling, implementation, and promotion of the
Moorpark Active Adult Center programs; to assist with the management of the Active
Adult Center facilities; to assist with citywide cultural arts and performing arts programs
and events; and to perform a variety of technical tasks relative to assigned area of
responsibility. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from a division manager or Parks and Recreation Director.
Exercises direct and primary supervision over professional, technical, and clerical staff
and volunteers, administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Develop, plan, coordinate, and evaluate active adult/senior citizen services and
programs including educational and recreational programs or activities,
information and referrals regarding housing, transportation, and programs,
special events and other related services.
2. Provide essential staff assistance and support to the Parks and Recreation
Director and assigned supervisor.
3. Participate in the selection of staff; provide or coordinate staff training; work with
employees to correct deficiencies; implement discipline procedures; write,
review, and evaluate staff training manuals; recruit volunteers; conduct quarterly
volunteer training and supervise volunteers on a daily basis.
4. Recommend and assist in the implementation of division goals and objectives;
establish schedules and methods for providing senior programs; implement
policies and procedures.
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5. Participate in the preparation and administration of the Active Adult Center
budget; submit budget recommendations; monitor expenditures.
6. Prepare grant reports and program evaluations for Parks and Recreation
Director's approval; attend meetings with staff, the Director, Advisory Committee
and subcommittee, volunteers, Area Agency on Aging, and other applicable
organizations.
7. Promote the Active Adult Center within the community with flyers, schedules of
events, pamphlets and brochures, presentations to organizations, press
releases, and announcements on the City's website and government channel.
8. Organize, schedule and implement Active Adult Center activities; purchase
approved supplies, materials, and equipment; coordinate facility needs with
program and activity leaders; assist with oversight of maintenance and repair
needs for the Active Adult Center facilities and equipment.
9. Serve as staff to Active Adult Center Advisory Committee; prepare agendas;
represent City at meetings; and take minutes of meetings.
10. Seek grants and write grant proposals; network with provider agencies,
community groups and media.
11. Write Active Adult Center newsletter.
12. Monitor program compliance with applicable laws, rules, and regulations.
13. Maintain awareness of new developments in the field of active adult/senior
citizen services; incorporate new developments as appropriate into programs.
14. Manage and coordinate the Senior Nutrition Program, including supervise staff
and volunteers; assess effectiveness of program, and represent City on Senior
Nutrition Action Council or similar organization.
15. Conduct in-home interviews with senior citizens interested in home delivered
meals and make determination on eligibility.
16. Serve as the City's liaison with the Area Agency on Aging on all matters including
grants.
17. Assist with citywide cultural arts and performing arts programs and events.
18. Serve as the City's liaison to the Ventura County Arts Council and with other
regional arts organizations.
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19. May assist the Moorpark Arts Commission with Art in Public Places Program and
with art grant applications.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a recreational and educational program for active
adult/senior citizens.
Principles of supervision, training, and performance evaluation.
Services available to seniors who live in Ventura County.
Basic procedures, methods and techniques of budget preparation and control.
Recent developments, current literature and information related to active adult/senior
citizen services and activities.
Application of marketing theories, principles and practices and their application to
program promotion.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Principles and practices of customer service and public relations methods and
techniques.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and safety regulations.
Ability to:
Supervise, organize, train, and evaluate the work of technical and clerical personnel.
Coordinate and direct social service programs suited to active adults/senior citizens.
Recommend and implement goals and objectives for providing active adult/senior
citizen services.
Elicit community and organizational support for active adult/senior citizen programs.
Interpret and apply administrative and departmental policies and procedures.
Perform complex administrative and analytical activities for assigned programs.
Prepare and administer complex program budgets.
Allocate limited resources in a cost-effective manner.
Independently perform administrative and analytical activities in the area of work
assigned.
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Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Effectively manage contracts and evaluate the work of contractors.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop, and prepare resolutions, contracts, and technical reports and
associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible experience in educational and recreational
programs and activities, at least two years of which shall involve provision of
services for active adults/senior citizens and including two years of supervisory
responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in recreation, art, public administration, business
administration, or a related field, with college level course work in geriatrics and
senior activities preferred. One year of the education requirement may be
substituted with two years of responsible administrative and analytical work
experience.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Recreation Center facility; exposure to computer screens; may involve irregular work
hours.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing;
near acuity.
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ADMINISTRATIVE ASSISTANT I
ADMINISTRATIVE ASSISTANT II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible and complex administrative and secretarial
duties for a department director and/or division manager; to coordinate and participate
in office support and purchasing functions; and to provide information and assistance to
the public regarding departmental policies and procedures. This position is not overtime
exempt.
DISTINGUISHING CHARACTERISTICS
The Administrative Assistant I is distinguished from the Administrative Assistant II by
one or more of the following: less experience, less variety of duties, and/or less complex
work assignments.
The Administrative Assistant II is the full journey level class within the Administrative
Assistant series. Employees within this class are distinguished from the Administrative
Assistant I by having more experience, a higher level of skills, and would typically
perform the full range of duties and work more independently.
SUPERVISION RECEIVED AND EXERCISED
Administrative Assistant I and II
Receives direction from a department director and/or division manager.
May provide lead worker supervision to assigned clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Administrative Assistant I and II
Essential Functions:
1. Perform administrative duties in support of assigned department director and/or
division manager; recommend improvements in workflow, procedures and use of
equipment and forms; assist in preparing comprehensive reports, minutes of
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meetings and agendas for meetings; produce spreadsheets; compile annual
budget requests; purchase office supplies.
2. Provide responsible staff assistance and support to assigned department director
and/or division manager.
3. Receive requisitions and invoices, examine for completeness, and assign
account code for payment, prepare and/or issue purchase orders.
4. Purchase materials and supplies; oversee the acquisition of office supplies;
purchase commodities and/or services to maximize savings by determining best
method of purchase; develop product specifications; receive materials and
supplies purchased.
5. May develop methodologies and implement cost allocations for office supplies,
postage and other central service costs; conduct special cost studies.
6. Maintain selected purchasing and computer records; may maintain vendor
database.
7. May assist in the development and management of the City budget.
8. May negotiate contracts and/or monitor contracts to assure vendor compliance to
specifications including insurance.
9. Perform secretarial support duties including type, format, edit, revise and
proofread a wide variety of reports, forms, letters, memoranda, and statistical
charts; type from rough draft or verbal instruction; take and transcribe dictation,
take meeting notes and/or prepare minutes from video recordings as required;
independently compose correspondence related to assigned responsibilities;
assist in the design and production of technical information and handouts.
10. Maintain a calendar of activities, meetings, and various events for assigned
director or supervisor; coordinate activities with other City departments, the
public and outside agencies; make necessary travel arrangements.
11. Screen office and telephone callers; act as receptionist for division, department,
and/or public counter; respond to complaints and requests for information on
regulations, procedures, systems, and precedents relating to assigned
responsibilities as required.
12. May assist in a variety of department operations and perform special projects
and assignments as requested including the organization of specifications for
and tracking of bid packages and comparing and analyzing bids; issue permits;
prepare flyers and announcements; produce newsletters or flyers; coordinate
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work assignments and supervise student workers or other clerical office staff;
perform legislative history searches.
13. Maintain records and logs and develop reports concerning new or ongoing
programs and program effectiveness; maintain records for attendance;
appointments to City Commissions, boards and committees; facilities usage;
service levels; permits and related records; prepare statistical reports as
required.
14. Operate and maintain a variety of office equipment including computers, printers,
and copiers, scanners, and postage machine; input and retrieve data and text;
organize and maintain paper and electronic files.
15. Receive, sort, and distribute incoming and outgoing correspondence.
16. Perform routine accounting functions; receive and process invoices; may
participate in monitoring the department budget; compile time accounting,
prepare employee time sheets and payroll forms; may collect fees and process
receipts.
17. May serve as recording secretary to various committees, commissions, and
boards; prepare public hearing notices and agendas; attend meetings, take notes
and prepare minutes.
18. May monitor and update information on the City's website or other social media.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Administrative Assistant I and II
Knowledge of:
Operations, services, and activities of assigned department.
Cash and credit card handling techniques.
Principles and practices of customer service.
Switchboard operating techniques.
Principles of proper phone etiquette.
Modern office procedures, methods, and equipment.
Computer functions and related software.
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Techniques of business letter writing and basic report preparation.
Principles and procedures of record keeping.
Principles and procedures of filing.
English usage, spelling, grammar, and punctuation.
Basic mathematical principles.
Bid procedures.
Pertinent Federal, State, and local laws, codes and regulations, including Ralph M.
Brown Act.
Principles of supervision, training, and performance evaluation.
Ability to:
Perform responsible purchasing and secretarial work involving the use of independent
judgment and personal initiative.
Coordinate, organize and proofread the work of staff in the area of work assigned.
Interpret, explain, and enforce Department policies and procedures.
Understand the organization and operation of the City and of outside agencies as
necessary to perform assigned responsibilities.
Prioritize work and perform multiple functions at once.
Work independently in the absence of supervision.
Operate and use modern office equipment including computer, printers, and copiers,
scanners, and postage machine.
Type and/or enter data on a computer at a speed necessary for successful job
performance.
Take and transcribe dictation or take meeting notes at a speed necessary for successful
job performance.
Independently prepare correspondence and memoranda.
Work cooperatively with other departments, City officials and outside agencies.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the require
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
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Administrative Assistant I
Experience
Four years of increasingly responsible clerical and office management
experience; including three or more years as an Office Assistant Ill or equivalent.
Public sector experience is desirable.
Training
Equivalent to the completion of the twelfth grade supplemented by specialized
clerical, computer, and office software training.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Administrative Assistant II
Experience
Four years of increasingly responsible clerical and office management
experience including three or more years as an Administrative Assistant I or
equivalent, one year of procurement/contracting experience, and one year of
lead worker supervisory responsibility. Public sector experience is desirable.
Training
Equivalent to the completion of the twelfth grade supplemented by specialized
clerical, computer and office software training, and procurement, contracting, or
related training.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
Administrative Assistant I and II
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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ADMINISTRATIVE SERVICES DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the programs and activities of the
Administrative Services Department. May serve as City Clerk, Personnel Officer, and/or
City Risk Manager. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or Assistant City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical, and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the City Manager or
Assistant City Manager.
2. Manage and participate in the development and implementation of goals
objectives, policies, and priorities for the Administrative Services Department;
recommend and administer policies and procedures.
3. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within City policy, appropriate service, and staffing
levels.
4. Plan, direct, coordinate and review the work plan for the Administrative Services
Department; assign work activities, projects, and programs; review and evaluate
work products, methods, and procedures; meet with staff to identify and resolve
problems.
5. Select, train, motivate and evaluate the Administrative Services Department
personnel; provide or coordinate staff training; work with employees to correct
deficiencies; implement discipline and termination procedures.
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6. Oversee and participate in the development and administration of the
Administrative Services Department budget; forecast funds needed for staffing,
equipment, materials, and supplies; monitor and approve expenditures;
implement adjustments.
7. Serve as liaison for the Administrative Services Department with other City
departments, divisions, and outside agencies; negotiate and resolve sensitive
and controversial issues.
8. Serve as public information officer if appointed by City Manager.
9. Assist City Manager in administration of his office including administration of City
Attorney contract, law enforcement services contract, and goal setting process as
assigned.
10. Provide responsible staff assistance to the City Manager; provide staff support to
boards, commissions, and committees; prepare and present staff reports and
other necessary correspondence.
11. Assist City Manager with special projects as assigned.
City Clerk Essential Functions:
12. All Essential Functions of the City Clerk job description would be applicable if
appointed to serve as City Clerk.
Personnel Officer and Risk Manager:
13. May be appointed to perform the Personnel Officer responsibilities of the City's
Personnel Rules for Competitive Service Employees and oversee and assist with
a wide variety of personnel administration duties involving recruitment; benefit
administration; labor relations; workers' compensation administration;
coordination of employee events, training and employee development programs;
coordination of summer youth employment program; providing information and
assistance to City employees regarding personnel rules; and providing
administrative support to the City Manager/Personnel Director.
14. Oversee risk management, insurance and self-insurance and loss-control
programs.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of the Administrative Services
Department.
Management methods and techniques to analyze programs, policies, and operational
needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Parliamentary procedure and Roberts Rules of Order.
Principles and practices of records management including records retention laws,
micrographic, and scanning operations.
Modern office procedures and methods and equipment.
Computer system operations, networking, and management.
English usage, spelling, grammar, and punctuation.
Purchasing procedures and practices.
Principles and methods of record keeping and report writing.
Pertinent Federal, State, and local laws, codes and regulations including the Election
Code, Political Reform Act, the Ralph E. Brown Act, PERS, ADA, FMLA,
California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA.
Legal aspects of human resources management including unfair labor practices,
discrimination and illegal harassment and other matters related to employment
law.
Principles and practices of employee recruitment, selection, and management.
General personnel policies and procedures applicable to the City.
Principles and practices of local government risk management.
Ability to:
Manage, direct and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Oversee and direct the operations, services, and activities of an Administrative Services
Department.
Develop and administer an efficient records management system.
Comply with all posting and publication guidelines.
Conduct all regular and special municipal elections.
Develop and administer, program goals, objectives, and procedures.
Prepare and administer large and complex budgets.
Prepare clear and concise administrative and financial reports.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
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Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Type and/or enter data on a computer at a speed necessary for successful job
performance.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply pertinent Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical duties appropriate to successful performance of assigned duties and
responsibilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain confidentiality of information.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Seven years of increasingly responsible managerial or administrative experience
in municipal government, records management, office management, human
resources, or a related field, including if appointed as City Clerk, a minimum of
two years City Clerk's office experience and three years of supervisory
responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, or a related
field, supplemented by specialized training or upper division college level course
work in personnel or human resources. A Master's degree is desirable.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
If appointed as City Clerk, possession of or ability to obtain, an appropriate, valid
Certified Municipal Clerk certificate.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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ADMINISTRATIVE SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the administrative services programs and
activities within an assigned Department; to coordinate assigned activities with other
City departments, divisions, and outside agencies; and to provide highly responsible
and complex administrative support to the Department Head. This position is overtime
exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from a Department Head, Deputy City Manager, or Assistant
City Manager.
Exercises direct and primary supervision over professional and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assume responsibility for assigned administrative services and activities of a
department including contract administration and negotiation, grant management,
purchasing, information systems, department, or City fixed assets; budget
process; and assist with risk management, human resources, public information,
and legislative and intergovernmental relations responsibilities.
2. Provide responsible staff assistance and support to the assigned department
head.
3. Assume responsibility for specific department programs, projects, and activities
including, but not limited to time accounting, tracking deposits, development
monitoring, condition compliance, and software and technology implementation.
4. Manage and participate in the development and implementation of goals,
objectives, policies, and priorities for assigned programs; recommend and
administer policies and procedures.
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5. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within Departmental and City policy, appropriate
service and staffing levels.
6. May plan, direct, coordinate, and review the work plan for the assigned division
or department; assign work activities, projects, and programs; review and
evaluate work products, methods and procedures; meet with staff to identify and
resolve problems.
7. Supervise, train, motivate and evaluate assigned personnel; provide or
coordinate staff training; work with employees to correct deficiencies; implement
discipline and termination procedures.
8. Participate in the development and administration of an assigned division or
department's budget; direct the forecast of funds needed for staffing, equipment,
materials, and supplies; monitor and approve expenditures within approved
limits; implement adjustments.
9. May serve as liaison for the assigned department with other City departments,
divisions, and outside agencies; negotiate and resolve sensitive and
controversial issues.
10. Prepare and present staff reports and other necessary correspondence.
11. Conduct a variety of organizational and operational studies and investigations;
recommend modifications to City or department programs, policies, procedures,
and fees as appropriate.
12. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of municipal administration.
13. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
14. Respond to media inquiries; oversee the execution of strategic social media
networking to promote City programs and events; may serve as Public
Information Officer.
15. May perform all of the essential functions of a Deputy City Clerk if appointed
consistent with Section 40813 of the Government Code.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of a municipal service delivery
program.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of contract administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Methods of research, program analysis, and report preparation.
Public relations techniques.
English usage, spelling, grammar, and punctuation.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Manage, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Oversee and direct the operations, services, and activities of one or more
comprehensive municipal programs.
Effectively manage contracts and evaluate the work of contractors.
Develop and administer division or department goals, objectives, and procedures.
Prepare and administer large and complex budgets.
Prepare and present clear and concise administrative and financial reports to a variety
of City officials and the public.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to performance of assigned duties and
responsibilities.
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Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible experience in municipal administration,
including two years of supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, social
services administration, economics, government or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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ADMINISTRATIVE SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under general supervision, perform a wide variety of administrative and analytical
duties, including research, analysis, program development, report writing, and grant
administration; oversee assigned administrative processes, procedures, and programs;
and provide information and assistance to the public regarding assigned programs and
services. This position is not overtime exempt. The City has the discretion to make
occasional adjustments of the work week, work day or hours for this position to serve
the interest of the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from various management staff.
May exercise lead worker supervision over technical or clerical staff, administer
contracts and monitor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assume responsibility for monitoring and administering assigned program areas
and assigned administrative support functions including budget; may direct the
work activities of assigned clerical and technical personnel or other subordinate
staff, participate in employee selection, prioritize, and coordinate work
assignments, review work for accuracy.
2. Provide responsible staff assistance and support to assigned management staff
and department or program area.
3. Assist in developing and implementing operational, administrative, program, and
other policies and procedures.
4. Assist with the analysis and preparation of assigned budget(s); assist in
maintaining and monitoring of appropriate budgeting controls; prepare various
financial reports as required.
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5. Collect, compile, and analyze information from various sources on a variety of
specialized topics related to assigned programs; prepare reports which present
and interpret data, and identify alternatives; make and justify recommendations.
6. Assist in administering contracts; develop requests for proposals; conduct
research on specifications.
7. Prepare and monitor grant programs, related proposals, and grant progress
reports.
8. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
9. Participate in special projects and studies including research of new programs,
services, and software; budget analysis and preparation; prepare and present
reports.
10. Assist in preparation of ordinances, resolutions, and other supporting program
documents; assist in preparing and monitoring program grants and related
proposals; assist in implementing new software.
11. Assist in developing and design departmental, operational, and administrative
procedures or forms as required.
12. Participate in various committees; attend and participate in professional group
meetings.
13. Make oral and written presentations to the City Council, staff, the public and
professional groups.
14. Assist with risk management responsibilities, including monitoring contracts and
agreements, insurance review, cost recovery for City property damage,
insurance, underwriting reporting, and safety inspections.
15. May perform all of the essential functions of the Deputy City Clerk I and II job
classification.
16. May serve as a liaison with public and private organizations, community groups
and other social organizations; make presentations as required; coordinate work
of volunteers.
17. May draft press releases, newspaper articles, public service announcements and
newsletters.
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Marginal Functions:
1. May assist in preparation of program and employee performance evaluations.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles of mathematics and statistics.
Principles of supervision, training, and performance evaluation.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Public relations techniques.
Principles and procedures of accounting and procurement practices.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Research, analytical techniques, and the public policy development theory.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Perform complex administrative and analytical activities for assigned programs.
Independently perform administrative and analytical activities in the area of work
assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
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Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of increasingly responsible administrative and analytical experience
preferably within a local government environment.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field. One year of the education requirement may be substituted with three years
of responsible administrative and analytical work experience.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment and field environment; travel from site to site; exposure to computer
screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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ASSISTANT CAMP DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist with the development, planning, and administration of day camp programs;
provide lead worker supervision of part-time staff and volunteers; supervise and
manage the recreational activities of children; provide on-site supervision and
implementation of day camp and recreation programs; perform a variety of tasks related
to maintaining safe and healthy camp and recreation program facilities, including setting
up and cleaning up for camp and recreation programs and performing light custodial
duties, This position is hourly, and not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the program supervisor or manager.
Exercises lead worker supervision over part-time and seasonal recreation staff and
volunteers and administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assist with the development and planning of developmentally appropriate
recreational activities for children and organize and lead developmentally
appropriate recreational activities for children.
2. Assist with the development and recommend operating procedures, health and
safety procedures, and emergency preparedness procedures; update staff and
program handbooks and guidelines; conduct emergency drills.
3. Prepare supplies and materials for active and passive games, sports, arts and
crafts, and other program activities; monitor the use of supplies, materials, and
equipment; and guide children in the appropriate use of supplies, materials, and
equipment; monitor inventory; make purchases and/or recommend purchases.
4. Supervise and care for children; enforce rules and provide appropriate guidance
and discipline to ensure safety; assist children with hygiene as necessary;
observe and evaluate health needs of children and take appropriate action.
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5. Open and close facilities; set-up and clean-up for camp and recreational
programs; maintain neat and orderly facilities; perform light custodial duties as
needed.
6. Administer first aid according to prescribed procedures and notify emergency
medical personnel when necessary.
7. Provide information and respond to inquiries from program participants; prepare
written materials such as camp newsletters, flyer, and bulletins; prepare annual
parent handbooks and forms.
8. Participate in parent/camper conferences to address behavioral and other issues
as needed.
9. Attend staff meetings and trainings as scheduled.
10. Provide direction and training to part-time staff and volunteers.
11. Process annual program enrollments; maintain participant files; process program
registrations.
12. Provide responsible staff assistance and support to the assigned supervisor.
Marginal Functions:
1. Assist with a variety of recreation programs and activities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Techniques of planning, supervising, and organizing recreation programs.
Principles and practices of recreation and leisure services and program development.
Development, psychology, behavior, and needs of children.
Leadership methods and techniques.
Principals of health and safety.
Proper English usage, grammar, punctuation, and spelling.
Basic first-aid methods and techniques.
Computer software programs including Outlook, Excel, and Word.
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Ability to:
Work independently with little direction.
Design and create appropriate social and physical environments for children.
Develop, plan, and implement recreational activities for children.
Train and supervise staff and volunteers.
Monitor budgets and make budget and purchasing recommendations.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with children and adults.
Maintain audio/visual acuity sufficient to perform the essential functions of the position.
Maintain mental capacity sufficient to perform the essential functions of the position.
Plan and organize work.
Maintain records and reports.
Operate and use modern office equipment including computer, printers, and copiers.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
No less than 1,200 hours experience working in day camps, recreation centers,
after school programs, or closely related work experience.
Training
Equivalent to the completion of the 12th grade. Additional training in recreation,
leisure studies, education, child development, or closely related field is highly
desirable.
License or Certificate:
Possession of a valid first aid certificate and CPR, including pediatric first aid and CPR.
Possession of, or ability to obtain and maintain, a valid California driver's license.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions;
may work in or around water and slippery surfaces; exposure to audio/video equipment
and computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying. pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near visual acuity.
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ASSISTANT CITY CLERK
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a variety of responsible and complex administrative and analytical duties in
support of the City Clerk responsibilities; to attend City Council meetings and have
primary responsibility for preparation of minutes; to plan, direct and coordinate record
retention and destruction; to assist with the election process including responsibility for
Political Reform Act filings; and to assume all duties and responsibilities of the City
Clerk in his/her absence. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Clerk.
Exercises direct and primary supervision over technical and clerical staff, administers
contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, organize, direct and participate in the work involved in maintaining official
City documents and records including agendas, minutes, ordinances, resolutions,
contracts, agreements, deeds and other legal documents and official records of
the City Council and subsidiary authorities.
2. Participate in the development, implementation and monitoring of goals,
objectives and policies for the City Clerk's Division.
3. Supervise, train and evaluate employees as assigned and assist in their
selection.
4. Assist with the development and administration of the City Clerk's Division budget.
5. Coordinate the document imaging system and maintenance of complex filing and
computerized record systems; analyze and evaluate technology relative to
records management.
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6. Implement and coordinate the subpoena response function of the City Clerk's
Division as needed.
7. Compile, organize and interpret data, write reports and prepare correspondence.
8. Analyze administrative and operational situations and recommend change as
needed.
9. Ensure compliance with legal requirements for record retention and destruction,
assist with preparation and updating of City's records retention schedule, and
administer the storage, retrieval and destruction of documents.
10. Assist the City Clerk in performance of Municipal election responsibilities and
City filing officer responsibilities in compliance with the Political Reform Act.
11. Direct and participate in file research and document certification.
12. Operate a personal computer, printer and applicable software to independently
produce correspondence, memoranda, reports and other materials.
13. Attend City Council meetings and prepare all minutes.
14. Serve as acting City Clerk in the Clerk's absence and sign official documents as
needed.
15. Assist in developing and design or departmental, operational, and administrative
procedures or forms as required.
16. Make oral and written presentations to the City Council, staff, the public and
professional groups.
Marginal Functions:
1. May participate in contract administration.
2. May perform or assist in preparation of employee performance evaluations.
3. Serve as emergency response worker as necessary.
4. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Applicable federal and state laws and regulations, including the Political Reform Act,
Ralph M. Brown Act, and Public Records Act.
Principles, practices, and techniques of public records management including document
imaging and applicable laws regarding records retention and destruction
requirements.
City government structure and processes.
Effective public contact and public relations techniques and practices.
Bid procedures for public agency projects.
Analysis and research methods and techniques.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Perform complex administrative and analytical activities for assigned programs.
Independently perform administrative and analytical activities in the area of work
assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures and
techniques.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
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Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible experience in a City Clerk's Office,
including one year of supervisory responsibility.
Training
Education required is equivalent to a Bachelor's degree from an accredited
college or university with major course work in Public or Business Administration
or a closely related field. Two years of the education requirement may be
substituted with four years of responsible and related work experience.
License or Certificate:
Possession of or ability to obtain, an appropriate, valid Municipal Clerk certification is
preferred.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting or
standing for prolonged periods of time; light to medium lifting, carrying, pushing, and
pulling; reaching; handling; use of fingers; talking; hearing; near acuity.
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ASSISTANT CITY ENGINEER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Public Works
Department divisions as assigned by the City Engineer/Public Works Director; to
manage capital improvement projects; provide review and oversight of land
development projects, subdivision maps, and associated improvement plans; to
coordinate assigned activities with other City departments and outside agencies; and to
provide responsible administrative support to the City Engineer/Public Works Director,
including serving as Deputy Public Works Director. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Engineer/Public Works Director.
Exercises direct and primary supervision over management, supervisory, professional,
technical, and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume management responsibility for Public Works Department services and
activities as assigned, including contract management for specific engineering
services; administration of various Public Works Department Programs;
administration of Assessment Districts; and the management of grant
applications and state compliance requirements.
2. Serves as Deputy Public Works Director, and if appointed by the City Manager
serves as acting City Engineer/Public Works Director in the absence of the City
Engineer/Public Works Director.
3. Provide responsible staff assistance and support to the City Engineer/Public
Works Director.
4. Manage and participate in the development and implementation of Public Works
Department goals, objectives, policies, and priorities for each assigned service
area.
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5. Manage City service contracts, including contract coordination and review of
services and processing of invoices; manage service contracts for street
sweeping, signal maintenance, and pavement striping; assist with management
of contract development and traffic engineering services, may assist with bus and
paratransit service contracts.
6. Administer and oversee a variety of projects and programs as assigned, which
may include: administer the Capital Improvement Program for major and minor
street projects, administer Traffic Regulatory Program, provide oversight of
Graffiti Abatement Program, provide management oversight of the Fleet
Maintenance Program, provide management oversight of the Crossing Guard
Program, may provide management oversight of the City's transit service.
7. Recommend, within Departmental and City policy, appropriate service and
staffing levels; monitor and evaluate the efficiency and effectiveness of service
delivery methods and procedures; allocate resources accordingly.
8. Plan, direct and coordinate, through subordinate level staff, the Public Works
Department's work plan; assign projects and programmatic areas of
responsibility; review and evaluate work methods and procedures; meet with staff
to identify and resolve problems.
9. Assess and monitor works load, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
10. Select, train, motivate and evaluate Public Works Department personnel; provide
or coordinate staff training; work with employees to correct deficiencies;
implement discipline and termination procedures.
11. Oversee and participate in the development and administration of the Public
Works Department budget; assist with the forecast of funds needed for staffing,
equipment, materials, and supplies; approve expenditures and recommend
budgetary adjustments as appropriate and necessary; review and approve
departmental expenditures as authorized by Director; supervise procurement of
major equipment including Request for Qualifications or Proposals (RFQ or
RFP), bids, staff reports, and purchase orders.
12. Explain and interpret Public Works Department programs, policies, and activities;
negotiate and resolve sensitive and controversial issues.
13. Represent the Public Works Department to other City departments, elected
officials and outside agencies; coordinate Public Works Department activities
with those of other departments and outside agencies and organizations; interact
with utilities on various issues; serve as City liaison to Caltrans and work with
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Caltrans to resolve a variety of problems and issues as assigned by City
Engineer/Public Works Director.
14. Provide staff assistance to City Manager and City Council; may provide support
to City Council standing committee(s) and other committees; may serve as City
liaison to the County-wide Transportation Technical Advisory Committee and
similar committees; prepare and present staff reports and other necessary
correspondence.
15. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of City Engineering and Public Works, including
service delivery and privatization efforts.
16. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
17. Assist and review recommendation of traffic engineering matters and regional
transportation/circulation matters.
18. Perform professional engineering work and sign off on documents and reports
and perform other duties requiring certification as a Professional Engineer in the
State of California.
19. Provide review and oversight of land development projects, subdivision maps,
and associated improvement plans; meet with potential developers to review
engineering requirements for development projects; review proposed
development project preliminary designs and prepare design/mitigation
conditions of approval.
20. Interpret and apply Federal, State and local policies, laws and regulations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Engineering principles and practices as applied to city engineer/public works, including
planning and development, and design and construction.
Methods and techniques used in the preparation of public works project designs and
related plans, specifications, cost estimates and reports.
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Operations, services, and activities of a comprehensive municipal public works
program.
Principles and practices of civil engineering including land surveying, mapping, and
traffic engineering.
Mathematical principles as applied to civil engineering work.
Principles and practices of construction/capital improvement project management,
administration, and coordination.
Modern methods, tools, equipment, materials, and work practices utilized in the design,
construction, maintenance and repair of city streets and related infrastructure.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities. Practices of public
transit and paratransit programs.
Floodplain management.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Assessment District management.
Principles and practices of contract administration.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Grant application procedures and grant administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of subordinate level staff.
Select, supervise, train, and evaluate staff.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of a comprehensive municipal
public works department.
Develop and administer departmental goals, objectives, and procedures.
Effectively manage contracts and evaluate the work of contractors.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
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Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible experience in municipal City Engineering
and/or Public Works programs, including two years of administrative and
supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in civil engineering or a related field.
License or Certificate:
A valid certificate of registration as a Professional Engineer issued by the State of
California.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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ASSISTANT CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To provide highly responsible and complex administrative support to the City Manager;
may be appointed to supervise one or more department head positions or serve as a
department head, with responsibility to plan, direct, manage and oversee any of the
City's programs, functions, or departments as determined by the City Manager and
including special projects as assigned; and may be appointed to serve as City
Treasurer. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Serve as acting City Manager in the City Manager's absence consistent with
written authorization of the City Manager.
2. Provide highly responsible staff assistance and support to the City Manager.
3. May be appointed by the City Manager to supervise any department head or
serve as department head for any City department; may be assigned
responsibility for any budgeted division of responsibility.
4. Manage the development and implementation of City Manager's Office and
assigned Department goals, objectives, policies, and priorities for each assigned
service area.
5. May oversee and administer certain contracts for the provision of services to
City, such as law enforcement and building and safety.
6. Plan, direct and coordinate, through subordinate level staff and private
contractors, the work plan for each assigned service area; assign projects and
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programmatic areas of responsibility; review and evaluate work methods and
procedures; meet with management staff to identify and resolve problems.
7. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
8. Select, train, motivate and evaluate assigned personnel; provide or coordinate
City staff training; work with employees to correct deficiencies; implement
discipline and termination procedures.
9. Oversee and participate in the development and administration of the City
budget; approve the forecast of funds needed for staffing, equipment, materials,
and supplies; approve expenditures and implement budgetary adjustments as
appropriate and necessary.
10. May serve as City Treasurer; oversee management of City finance and
investment activities, accounting, purchasing, business registration, and special
assessment districts.
11. Explain and interpret City Manager and department programs, policies, and
activities; provide expertise in application and interpretation of the Municipal
Code; analyze and evaluate cost effectiveness of private contractors and
consultants; negotiate and resolve sensitive and controversial issues.
12. Represent the City Manager's Office and any assigned department to the public,
elected officials, outside agencies, and other City departments; and coordinate
activities with those of other departments and outside agencies and
organizations.
13. Participate on a variety of boards, commissions, and committees; prepare and
present staff reports and other necessary correspondence.
14. Provide staff support to assigned boards and commissions and City Council
standing committees.
15. Manage agreements with contractors, consultants, and vendors; provide
franchise agreement oversight if assigned.
16. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of municipal government administration and
privatization.
17. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
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18. Oversee planning and implementation of special projects and assigned capital
improvement projects.
19. May oversee the City computer and telephone systems and website; respond to
communication technology issues.
20. May oversee risk management, insurance and loss control and serve as the
City's Risk Manager.
21. May manage labor relations, and personnel benefit programs and may be
appointed to perform the Personnel Officer responsibilities of the City's
Personnel Rules for Competitive Service Employees.
22. May serve as Public Information Officer.
23. May supervise the City Clerk and perform all of the essential functions of a
Deputy City Clerk if appointed consistent with Sections 40813 and 40814 of the
Government Code or may perform the responsibilities of the City Clerk job
classification if appointed by the City Manager.
Marginal Functions:
1. Serve as emergency response worker as required.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal service delivery
program.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
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Ability to:
Provide administrative and professional leadership and direction.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Plan, organize, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of a comprehensive municipal
government.
Identify and respond to community issues, concerns and needs related to area of
responsibility.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Develop and administer departmental goals, objectives, and procedures.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Operate and use modern office equipment including computer, printers, and copiers.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
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Experience
Ten years of increasingly responsible experience in municipal government,
including a minimum four years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, economics,
urban planning, engineering, government or a related field. A Master's degree is
desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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ASSISTANT ENGINEER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform under direct or general supervision various professional field and office
engineering work related to the planning, design, construction and maintenance of City
capital improvement projects, City infrastructure, and daily department operations;
confer with developers, contractors and representatives of other agencies regarding
facility and infrastructure development; to administer professional services and
construction contracts; provide professional assistance to the City Engineer/Public
Works Director and Assistant City Engineer and others in areas of expertise; prepare
plans and specifications; perform a variety of studies and prepare and present staff
reports; and perform related work as required. This position is overtime exempt.
DISTINGUISHING CHARACTERISTICS
This is an entry-level class in the professional engineer series. Initially, under direct
supervision, incumbents perform the more routine professional engineering tasks and
duties assigned to positions within the series. With experience, this class performs more
diversified and difficult engineering functions.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Engineer/Public Works Director and Assistant
City Engineer.
May exercise lead worker supervision over technical and clerical staff, administer
contracts and monitor performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the City Engineer/Public
Works Director and Assistant City Engineer.
2. Determine the scope of engineering projects; prepare requests for proposals and
contracts for consulting services; develop plans, specifications, and other
contract documents for a variety of engineering projects; make technical
engineering decisions and assist with development of technical criteria and
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standards, calculate the quantity, quality, and cost of materials used for various
projects.
3. Review plans and calculations of consulting engineers and private contractors for
conformance with regulations, specifications, and/or conditions of approval.
4. Assist in the management, coordination, inspection, and progress of assigned
projects, including capital projects, and ensure conformance with contract plans
and specifications; make recommendations on approval of progress payments
and change orders, prepare progress reports on projects under construction, and
maintain project files.
5. Administer National Pollutant Discharge Elimination System (NPDES) programs;
assist/conduct plan check review of plans for private and public projects affecting
City streets, sewers, drains, and related public works facilities, for compliance
with NPDES related requirements; make technical decisions and
recommendations regarding appropriate application of "Best Management
Practices".
6. Manage City service contracts, including contract development, coordination, and
review of services and processing of invoices.
7. Meet with property owners, engineers, contractors, architects, and the general
public concerning interpretation and application of City and Department policies
and procedures.
8. Respond verbally and in writing to citizen inquiries and complaints; investigate
field problems, including but not limited to grading, encroachment permits, right-
of-way, property line information, utility information, slope stability, stormwater
and groundwater issues, improvement plan check and payment processes.
9. Administer and oversee a variety of projects and programs as assigned, which
may include: the Capital Improvement Program, Traffic Regulatory Program,
Graffiti Abatement Program, Fleet Maintenance Program, Crossing Guard
Program, and City Transit Program.
10. Participate in the development of the City Engineer/Public Works Department
budget; assist with the forecast of funds needed for staffing, equipment,
materials, and supplies, and recommend budgetary adjustments as appropriate
and necessary; assist with procurement of equipment and capital project budget
monitoring; and assist with engineering fee analysis.
11. Provide review and oversight of land development projects, subdivision maps,
and associated improvement plans; meet with potential developers to review
engineering requirements for development projects; prepare design/mitigation
conditions of approval; review sureties and agreements for grading and
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improvements; inspect during and post construction for compliance with
conditions of approval.
12. Prepare or review maps, easement language, legal descriptions, and deeds.
13. Assist with issuance of grading and encroachment permits.
14. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of City Engineering and Public Works.
15. Interpret and apply Federal, State, and local policies, laws and regulations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Engineering principles and practices as applied to city engineer/public works, including
planning and development, design and construction, and maintenance.
Methods, materials, and techniques used in the preparation of public works project
designs and related plans, specifications, cost estimates and reports.
Basic principles of capital improvement cost estimation, project management, and
contract administration.
Operations, services, and activities of a comprehensive municipal public works
program.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Basic principles of capital improvement cost estimation.
Assessment District management.
Principles and practices of contract administration.
Technical report writing.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Grant application procedures and grant administration.
Principles of supervision, training, and performance evaluation.
Principles of advanced mathematics and their application to engineering work.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
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Ability to:
•
Conduct complex civil engineering research projects, evaluate alternatives, make sound
recommendations, and prepare effective technical staff reports.
Assist in developing and administering contracts for professional services and
construction.
Prepare maps and engineering drawings, design computations, plans, and studies.
Perform basic plan checking activities.
Interpret, apply, and explain complex laws, codes, regulations, and policies.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Maintain accurate records and files.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of professional engineering experience, preferably in a public
agency.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in civil engineering or a related engineering field. Two years of
the education requirement may be substituted with four years of professional
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engineering work experience, with no less than two of those years being
municipal engineering experience.
License or Certificate:
Engineer in Training (EIT) certificate is desirable.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception. Specific vision abilities required by the
job include close vision, color vision and the ability to adjust focus.
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ASSISTANT PLANNER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform professional work in the field of current and/or comprehensive planning; to
process permits and conduct research; and to provide information and assistance to
developers, the business community and the public on planning, housing, and
development related matters. This position is not overtime exempt. The City has the
discretion to make occasional adjustments of the work week, work
day or hours for this position to serve the interest of the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
This is an entry level class in the professional planner series. This class is distinguished
from the Associate Planner I and Associate Planner II by the performance of the more
routine tasks and duties assigned to positions within the series and this class still
requires more supervision. Employees at this level may have limited development
project case planner experience.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from higher-level staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Confer with and advise other staff, architects, builders, attorneys, contractors,
engineers and the general public regarding City development policies and
standards; provide customer service at the public counter and over the phone.
2. Provide responsible staff assistance and support to higher-level planning staff.
3. Accept applications for development; enter data into a computer; check
commercial, industrial, and residential development plans to determine
compliance with appropriate conditions of approval regulations and policies;
process administrative and discretionary permits and minor variances.
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4. Participate in the preparation or review of environmental impact and planning
reports, yearly Department of Finance Report, monthly census report of building
activity, yearly infrastructure report and quarterly development status report; with
supervision, prepare initial studies; may make recommendations on special
studies and compile information.
5. Participate in the environmental review process of proposed development.
6. Conduct planning research; prepare reports; prepare and maintain graphics and
maps.
7. Collect, record, and summarize statistical and demographic information; establish
and maintain a comprehensive database; research and draft various ordinances
for review.
8. Process minor lot line adjustment applications, sign permit applications, zoning
clearances, and landscape plans and invoices.
9. Perform site visits of proposed site projects; survey neighborhoods for land uses.
10. Research and prepare a variety of documents, briefs, and correspondence on
planning activities.
11. As assigned, assume responsibility for code and condition compliance related
duties.
12. Process and issue home occupation, business registration and vendor permit,
and develop and maintain related files and correspondence.
13. Provide regular reports to the Department Head on the status of development
applications and code compliance activities.
14. Maintain organized and accurate records, files, and databases for entitlement
processing, including key deadlines for action and expiration dates for permits.
Marginal Functions:
1. May make public presentations and present oral reports on planning information
and activities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Basic principles and practices of urban planning and development.
Basic site planning and architectural design techniques and methods.
Modern office procedures, methods, and equipment.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
Applicable City, State, and Federal codes, ordinances, and regulations related to
zoning, building construction and property maintenance.
English usage, spelling, grammar, and punctuation.
Ability to:
Prepare maps and basic landscape, building layout and architectural drawings.
Learn laws underlying general plans, zoning, and land divisions.
Learn applicable environmental laws and regulations.
Learn to interpret planning and zoning programs to the general public.
Interpret and utilize current literature, information sources and research techniques in
the field of urban planning.
Perform basic plan checking activities.
Conduct site inspections.
Operate and use modern office equipment including computer, printers and copiers.
Enter data into a computer at a speed necessary for successful performance.
Respond to difficult and sensitive public inquiries.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
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Experience
One year of planning technician-level experience working in municipal, county or
regional government community development/planning department or similar
private sector experience is desirable.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in planning, architecture, geography, public administration,
business management or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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ASSISTANT TO THE CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, plan, manage, supervise, and coordinate a full range of complex, responsible,
and varied professional, analytical, administrative, public information, legislative
relations, and related duties and activities within the City Manager's Office and
Administrative Services Department; manage diverse and responsible special projects
or programs; provide sound, professional recommendations for policies, procedures,
work methods, and budget development and implementation as assigned; coordinate
assigned projects and activities with other City divisions and departments, other
governmental agencies, and the general public; and as directed assist with overseeing
economic development and the general office support functions of the City Manager's
Office and Administrative Services Department. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager, Assistant City Manager, Deputy City
Manager, or other Department Head.
Exercises direct and primary supervision over professional and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, organize, coordinate, direct, and/or conduct complex administrative and/or
management studies and investigations for the City Manager's Office and
Administrative Services Department; conduct surveys, research, and analysis on
administrative, fiscal, and operational issues; determine analytical techniques
and information-gathering processes and obtain required information and data;
analyze findings and prepare reports recommending alternatives and solutions;
oversee and assist in the implementation of recommendations to resolve
sensitive, difficult, and complex operational and administration problems,
including implementation of software and technology advancement strategies.
2. Provide responsible staff assistance and support to the City Manager, Assistant
City Manager, Deputy City Manager, and/or other assigned Department Head.
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3. Respond to media inquiries; oversee the execution of strategic social media
networking to promote City programs and events; may serve as Public
Information Officer and manage City's website and government channel.
4. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
5. Administer the City's legislative program and other governmental activities
impacting the community at large; monitor, analyze, and report on legislation.
6. Participate on and provide staff support to committees, commissions, and
boards; prepare and present staff reports and other correspondence and studies.
7. Perform the full range of duties involved in the identification, planning,
development, and implementation of new and/or modified programs and projects
that would promote and enhance the mission, goals, and objectives of the City;
oversee or perform the necessary research and analysis to justify the
appropriateness of implementing the proposed program or project; prepare
presentation materials and related documentation; monitor program and project
effectiveness.
8. Assume responsibility for assigned programs, services, and activities, including
contract administration and negotiation, grant management, purchasing,
information systems, department or City fixed assets; budget process; time
accounting, and tracking deposits and expenditures.
9. May be assigned to administer the City's economic development activities and
programs, including coordination with other City departments and public
agencies, Chamber of Commerce, economic development collaborative, and
similar organizations.
10. Conduct a variety of organizational and operational studies and investigations;
recommend modifications to City or department programs, policies, procedures
and fees as appropriate.
11. Manage and participate in the development and implementation of goals,
objectives, policies, and priorities for assigned programs; recommend and
administer policies and procedures.
12. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within departmental and City policy, appropriate
service and staffing levels.
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13. Supervise, train, motivate and evaluate assigned personnel; provide or
coordinate staff training; work with employees to correct deficiencies; implement
discipline and termination procedures.
14. Plan, direct, coordinate, and review the work plan for an assigned division or
program; assign work activities and projects to subordinate staff; review and
evaluate work products, methods and procedures; meet with staff to identify and
resolve problems.
15. Participate in the development and administration of an assigned division or
department's budget; direct the forecast of funds needed for staffing, equipment,
materials, and supplies; monitor and approve expenditures within approved
limits; implement adjustments.
16. May serve as liaison for the City Manager's Office and/or assigned department
with other City departments, divisions, and outside agencies; negotiate and
resolve sensitive and controversial issues.
17. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of municipal administration.
18. May assist with human resources, risk management, information systems, and
solid waste and recycling responsibilities.
19. May assist with city clerk responsibilities and perform all of the essential
functions of a Deputy City Clerk if appointed consistent with Section 40813 of the
Government Code.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of a municipal service delivery
program, and including operations, services and activities for public information,
legislative relations, and economic development.
Entitlement processing procedures and requirements for land development.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of contract administration.
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Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Methods of research, program analysis, and report preparation.
Principles and practices of customer service and public relations methods and
techniques.
Communication techniques used to gather, evaluate, and transmit information.
English usage, spelling, grammar, and punctuation.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Plan, organize, and carry out a full range of administrative and analytical assignments
with minimal supervision and direction.
Perform difficult and complex analysis and research on a variety of administrative
topics, identify alternative solutions and consequences of proposed actions, and
implement recommendations.
Manage, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Oversee and direct the operations, services, and activities of one or more
comprehensive municipal programs.
Effectively manage contracts and evaluate the work of contractors.
Develop and administer division or department goals, objectives, and procedures.
Prepare and administer large and complex budgets.
Prepare and present clear and concise administrative and financial reports to a variety
of City officials and the public.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
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Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible administrative and analytical experience
within a local government environment, including two years of supervisory
responsibility. Experience in a municipal government setting providing
administrative support to the City Manager's Office and elected officials is highly
desirable.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, economics,
or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens, some travel to different locations.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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ASSISTANT TO THE CITY MANAGER/CITY CLERK
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect al duties
performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the programs and activities of the City
Clerk and Human Resources/Risk Management Divisions of the Administrative Services
Department; to serve as election official; to direct the compilation, retention and
maintenance of all documents and records related to the City Council, commissions,
and committees; to supervise a comprehensive records management program; and to
serve as Personnel Officer and City Risk Manager. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.
Exercises direct and primary supervision over technical and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Maintain custody of official records and archives of the City including ordinances,
resolutions, contracts, agreements, deeds, insurance and surety documents,
minutes and legal library; certify copies as required.
2. Provide responsible staff assistance and support to the City Manager.
3. Act as custodian of the City's seal, vital documents, and records; supervise the
management of the City's computerized records management program and
indexing and filing systems; develop, coordinate and supervise the City-wide
inactive records storage system; ensure compliance with appropriate guidelines
for records retention and disposition.
4. Coordinate and attend all meetings of the City Council; coordinate and participate
in the preparation, review, and editing of agendas, minutes, and staff reports;
ensure compliance with legal requirements.
5. Manage and participate in the development and implementation of goals,
objectives, policies, and priorities for the City Clerk's Division; recommend and
administer policies and procedures.
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6. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within City policy, appropriate service, and staffing
levels.
7. Plan, direct, coordinate and review the work plan for the City Clerk's Division;
assign work activities, projects, and programs; review and evaluate work
products, methods, and procedures; meet with staff to identify and resolve
problems.
8. Select, train, motivate and evaluate the City Clerk's Division personnel; provide
or coordinate staff training; work with employees to correct deficiencies;
implement discipline and termination procedures.
9. Oversee and participate in the development and administration of the City Clerk's
Division budget; forecast funds needed for staffing, equipment, materials, and
supplies; monitor and approve expenditures; implement adjustments.
10. Receive and process formal petitions relating to affidavits of candidacy,
campaign contribution and expenditure reports, financial disclosure statements,
initiatives, referendums or recalls; examine and certify results; receive and
process petitions pertaining to the City.
11. Coordinate and conduct all regular and special municipal elections; prepare
appropriate resolutions and ordinances for Council adoption; prepare election
booklet and all forms necessary for candidates to run for office; research election
laws; administer all election-related processes, initiatives, recalls and
referendums; register voters.
12. Compose and oversee the preparation of resolutions, ordinances,
commendations, proclamations, reports and correspondence to citizens,
legislators, and various agencies; compose administrative and legislative policies
for Council and City Manager approval.
13. Oversee and coordinate the compilation and indexing of the legislative history as
required by law; monitor outstanding pending actions directed by the City
Council; notify appropriate officials of pending expirations of contracts, insurance
certificates and various forms of surety.
14. Oversee legal publishing, posting and mailings; review documents to ensure
compliance with legal requirements; forward to appropriate office.
15. Provide official notification to the public regarding public hearings including legal
advertising of notices; attest, publish, index and file ordinances and resolutions.
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16. Receive and file claims, subpoenas, and summons; prepare and certify
information and/or provide disposition.
17. Administer oaths, affirmations, acknowledgments, and certifications.
18. Coordinate public bid process; open and process bids; ensure compliance with
established guidelines.
19. Serve as liaison for the City Clerk's Division with other City departments,
divisions, and outside agencies; negotiate and resolve sensitive and
controversial issues.
20. Provide responsible staff assistance to the City Manager; provide staff support to
boards, commissions, and committees; prepare and present staff reports and
other necessary correspondence.
21. Oversee and assist with a wide variety of personnel administration duties
involving recruitment; benefit administration; labor relations; workers'
compensation administration; coordination of employee events, training, and
employee development programs; coordination of summer youth employment
program; providing information and assistance to City employees regarding City
personnel rules; and providing administrative support to the City
Manager/Personnel Director.
22. Oversee risk management, insurance and self-insurance and loss-control
programs.
23. May serve as public information officer.
24. Assist City Manager in administration of his office including administration of City
Attorney contract, law enforcement services contract, and goal setting process.
25. Assist City Manager with special projects as assigned.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of the City Clerk's Division.
Management methods and techniques to analyze programs, policies, and operational
needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Parliamentary procedure and Roberts Rules of Order.
Principles and practices of records management including records retention laws,
micrographic, and scanning operations.
Modern office procedures and methods and equipment.
Computer system operations, networking, and management.
English usage, spelling, grammar, and punctuation.
Purchasing procedures and practices.
Principles and methods of record keeping and report writing.
Pertinent Federal, State, and local laws, codes and regulations including the Election
Code, Political Reform Act, the Ralph E. Brown Act, PERS, ADA, FMLA,
California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA.
Legal aspects of human resources management including unfair labor practices,
discrimination and illegal harassment and other matters related to employment
law.
Principles and practices of employee recruitment, selection, and management.
General personnel policies and procedures applicable to the City.
Principles and practices of local government risk management.
Ability to:
Manage, direct and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Oversee and direct the operations, services, and activities of a City Clerk's Division.
Develop and administer an efficient records management system.
Comply with all posting and publication guidelines.
Conduct all regular and special municipal elections.
Develop and administer, program goals, objectives, and procedures.
Prepare and administer large and complex budgets.
Prepare clear and concise administrative and financial reports.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
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Type and/or enter data on a computer at a speed necessary for successful job
performance.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical duties appropriate to successful performance of assigned duties and
responsibilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain confidentiality of information.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible managerial or administrative experience in
municipal government, records management, office management, human
resources, or a related field, including a minimum of two years experience in a
City Clerk's office and two years of supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, or a related
field, supplemented by specialized training or upper division college level course
work in personnel or human resources.
License or Certificate:
Possession of or ability to obtain, an appropriate, valid Certified Municipal Clerk
certificate.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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ASSOCIATE CIVIL ENGINEER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform under general supervision various professional field and office engineering
work related to the planning, design, construction and maintenance of City capital
improvement projects, City infrastructure, and daily department operations; confer with
developers, contractors and representatives of other agencies regarding facility and
infrastructure development; to administer professional services and construction
contracts; provide professional assistance to the City Engineer/Public Works Director
and Assistant City Engineer and others in areas of expertise; prepare plans and
specifications; perform a variety of studies and prepare and present staff reports; and
perform related work as required. This position is overtime exempt.
DISTINGUISHING CHARACTERISTICS
This is the journey-level class in the professional engineer series. The Associate Civil
Engineer is distinguished from the Assistant Engineer by the performance of more
diversified and difficult engineering functions and independent project management
responsibilities. Positions at the Associate level receive only occasional instruction or
assistance as new or unusual situations arise.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Engineer/Public Works Director and Assistant
City Engineer.
May exercise lead worker supervision over technical and clerical staff, administer
contracts, and monitor performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the City Engineer/Public
Works Director and Assistant City Engineer.
2. Determine the scope of engineering projects; prepare requests for proposals and
contracts for consulting services; develop plans, specifications, and other
contract documents for a variety of engineering projects; make technical
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engineering decisions and assist with development of technical criteria and
standards, calculate the quantity, quality, and cost of materials used for various
projects.
3. Review plans and calculations of consulting engineers and private contractors for
conformance with regulations, specifications, and/or conditions of approval.
4. Assist in the management, coordination, inspection, and progress of assigned
projects, including capital projects, and ensure conformance with contract plans
and specifications; make recommendations on approval of progress payments
and change orders, prepare progress reports on projects under construction, and
maintain project files.
5. Administer National Pollutant Discharge Elimination System (NPDES) programs;
assist/conduct plan check review of plans for private and public projects affecting
City streets, sewers, drains, and related public works facilities, for compliance
with NPDES related requirements; make technical decisions and
recommendations regarding appropriate application of "Best Management
Practices".
6. Manage City service contracts, including contract development, coordination, and
review of services and processing of invoices.
7. Meet with property owners, engineers, contractors, architects, and the general
public concerning interpretation and application of City and Department policies
and procedures.
8. Respond verbally and in writing to citizen inquiries and complaints; investigate
field problems, including but not limited to grading, encroachment permits, right-
of-way, property line information, utility information, slope stability, stormwater
and groundwater issues, improvement plan check and payment processes.
9. Administer and oversee a variety of projects and programs as assigned, which
may include: the Capital Improvement Program, Traffic Regulatory Program,
Graffiti Abatement Program, Fleet Maintenance Program, Crossing Guard
Program, and City Transit Program.
10. Participate in the development of the City Engineer/Public Works Department
budget; assist with the forecast of funds needed for staffing, equipment,
materials, and supplies, and recommend budgetary adjustments as appropriate
and necessary; assist with procurement of equipment and capital project budget
monitoring; and assist with engineering fee analysis.
11. Provide review and oversight of land development projects, subdivision maps,
and associated improvement plans; meet with potential developers to review
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engineering requirements for development projects; prepare design/mitigation
conditions of approval; review sureties and agreements for grading and
improvements; inspect during and post construction for compliance with
conditions of approval.
12. Prepare or review maps, easement language, legal descriptions, and deeds.
13. Assist with issuance of grading and encroachment permits.
14. Signs off on documents and reports and performs other duties requiring
certification as a Professional Engineer in the State of California.
15. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of City Engineering and Public Works.
16. Interpret and apply Federal, State, and local policies, laws and regulations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Engineering principles and practices as applied to city engineer/public works, including
planning and development, design and construction, and maintenance.
Methods, materials, and techniques used in the preparation of public works project
designs and related plans, specifications, cost estimates and reports.
Basic principles of capital improvement cost estimation, project management, and
contract administration.
Operations, services, and activities of a comprehensive municipal public works
program.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Basic principles of capital improvement cost estimation.
Assessment District management.
Principles and practices of contract administration.
Technical report writing.
Modern office procedures, methods, and equipment.
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Purchasing procedures and practices.
Grant application procedures and grant administration.
Principles of supervision, training, and performance evaluation.
Principles of advanced mathematics and their application to engineering work.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Conduct complex civil engineering research projects, evaluate alternatives, make sound
recommendations, and prepare effective technical staff reports.
Assist in developing and administering contracts for professional services and
construction.
Prepare maps and engineering drawings, design computations, plans, and studies.
Perform basic plan checking activities.
Interpret, apply, and explain complex laws, codes, regulations and policies.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Maintain accurate records and files.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
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Experience
Four years of professional engineering experience, including experience in
municipal engineering and public works.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in civil engineering or a related engineering field. Possession of
an advanced degree is desirable.
License or Certificate:
A valid certificate of registration as a Professional Engineer issued by the State of
California.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception. Specific vision abilities required by the
job include close vision, color vision and the ability to adjust focus.
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ASSOCIATE PLANNER I
ASSOCIATE PLANNER II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform professional work in the field of current and/or comprehensive planning; to
process permits and conduct research; and to provide information and assistance to
developers, the business community and the public on planning, housing, and
development related matters. This position is not overtime exempt. The City has the
discretion to make occasional adjustments of the work week, work
day or hours for this position to serve the interest of the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
Associate Planner I--This is the first mid-level class in the professional planner series.
This class is distinguished from the Assistant Planner by increased work experience
and the ability to act more independently as a development project case planner
including environmental document preparation, development plans examination, code
compliance research, and report preparation.
Associate Planner II--This is the second mid-level class within the professional planner
series. Employees within this class are distinguished from the Associate Planner I by
the performance of the full range of duties as assigned including more independent
case planner assignments, environmental document preparation, complex plans
examination, code compliance research, policy development, and advanced report
preparation. Employees at this level receive only occasional instruction or assistance as
new or unusual situations arise and are fully aware of the operating procedures and
policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Associate Planner I and II
Receives general supervision from higher-level staff.
Associate Planner II
May exercise lead worker supervision over technical and clerical staff.
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ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Associate Planner I and II
Essential Functions:
1. Confer with and advise other staff, architects, builders, attorneys, contractors,
engineers and the general public regarding City development policies and
standards; provide customer service at the public counter and over the phone.
2. Provide responsible staff assistance and support to higher-level planning staff.
3. Accept applications for development; enter data into a computer; check
commercial, industrial, and residential development plans to determine
compliance with appropriate conditions of approval regulations and policies;
process administrative and discretionary permits and minor variances.
4. Participate in the preparation or review of environmental impact and planning
reports, yearly Department of Finance Report, monthly census report of building
activity, yearly infrastructure report and quarterly development status report; may
make recommendations on special studies and compile information.
5. Participate in the environmental review process of proposed development and
prepare initial studies.
6. Conduct planning research; prepare reports; prepare and maintain graphics and
maps.
7. Collect, record, and summarize statistical and demographic information; establish
and maintain a comprehensive database; research and draft various ordinances
for review.
8. Process minor lot line adjustment applications, sign permit applications, zoning
clearances, and landscape plans and invoices.
9. Perform site visits of proposed projects; survey neighborhoods for land uses.
10. Research and prepare a variety of documents, briefs, and correspondence on
planning activities.
11. Answer questions and provide information to the public; may make public
presentations and present oral reports on planning information and activities.
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12. As assigned, assume responsibility for code and condition compliance related
duties.
13. Process and issue home occupation, business registration and vendor permits,
and develop and maintain related files and correspondence.
14. Provide regular reports to the Department Head on the status of development
applications and code compliance activities.
15. Maintain organized and accurate records, files, and databases for entitlement
processing, including key deadlines for action and expiration dates for permits.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Associate Planner I and II
Knowledge of:
Basic principles and practices of urban planning and development.
Basic site planning and architectural design techniques and methods.
Modern office procedures, methods, and equipment.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
Applicable City, State, and Federal codes, ordinances, and regulations related to
zoning, building construction and property maintenance.
Principles and practices of urban planning and development.
Advanced site planning and architectural design techniques and methods.
Technical report writing.
Laws underlying general plans, zoning, and land divisions.
Applicable environmental laws and regulations.
Current literature, information sources and research techniques in the field of urban
planning.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Ability to:
Prepare maps and basic landscape, building layout and architectural drawings.
Learn laws underlying general plans, zoning, and land divisions.
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Learn applicable environmental laws and regulations.
Learn to interpret planning and zoning programs to the general public.
Interpret and utilize current literature, information sources and research techniques in
the field of urban planning.
Perform basic plan checking activities.
Conduct site inspections.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data into a computer at a speed necessary for successful performance.
Respond to difficult and sensitive public inquiries.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Interpret planning and zoning programs to the general public.
Analyze and compile technical and statistical information.
Prepare clear and concise oral and written reports.
Perform journey level plan checking activities.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the require
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Associate Planner I
Experience
Two years of increasingly responsible urban planning experience working in
municipal, county, or regional government community development/planning
department or similar private sector experience, with at least one year of such
experience at a level equivalent to Assistant Planner I.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in planning, architecture, geography, public administration,
business management or a closely related field.
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Associate Planner II
Experience
Three years of increasingly responsible Assistant Planner level or equivalent
urban planning experience, in either current or comprehensive planning, working
in municipal, county, or regional government community development/planning
department or similar private sector experience.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in planning, architecture, geography, public administration,
business management or a closely related field.
Associate Planner I and II
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Associate Planner I and II
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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BOX OFFICE CASHIER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Perform a variety of clerical and routine duties supporting the operations of the box
office; participates in coordinating computerized event ticketing; performs cashiering
functions and reconciles daily box office financial records and reports; provides efficient
and effective customer service to box office patrons; and performs related duties as
assigned. This position is temporary, part-time, and not overtime exempt.
SUPERVISION RECEIVED
Receives general supervision from a lead worker, division manager, or department
head.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Provides assistance in the computerized box office ticket system for the City; and
participates in ticket sales.
2. Provides assistance to box office patrons, donors and City officials; responds to
ticketing questions, inquiries, and complaints.
3. Examines daily receipts for accuracy and completeness; codes and prepares
receipts of all funds received; prepares and reconciles daily box office financial
records.
4. Monitors performance and provides guidance for performance improvement and
development.
5. Monitors and maintains office supplies necessary for daily operation; requests
supplied as needed.
6. Maintains box office security system.
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Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Basic box office operations and procedures for a performing arts facility.
Principles and practices of customer service.
Methods and techniques of cashiering.
Operational characteristics of computerized ticketing systems.
Ability to:
Provide effective and efficient customer service at the box office.
Respond to requests and inquiries from patrons regarding box office operations and
related theatre events.
Utilize an automated box office system, computer terminals and standard computer
equipment and software.
Perform basic mathematical functions with speed and accuracy.
Prepare routine financial reports of box office operations.
Work varying hours, remain calm in stressful situations, and stand for extended periods
of time in a confined area.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Operate a cash drawer.
Respond and perform assigned duties in the event of a City-declared emergency.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of clerical accounting or cashier experience; experience in a live
performing arts facility desirable.
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Training
Equivalent to the completion of the twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Theatre box office setting; regular interaction with the public, community organizations,
and theatre patrons.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, twisting, turning, or walking for prolonged
periods of time, medium lifting, carrying, pushing and pulling; climbing; balancing;
stooping; reaching; handling; use of fingers, repetitive hand movement, and fine
coordination; talking; hearing in the normal audio range with or without correction;
seeing in the normal visual range with or without correction; vision sufficient to read
computer screens and printed documents and to operate box office equipment.
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BUDGET AND FINANCE MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To supervise all municipal accounting and budgeting functions; to supervise, assign and
review the work of staff responsible for one or more assigned items of finance functions
including accounting payables and receivables billing, bond issuance, investments,
cash management, payroll, budgeting, and tax compliance activities; to produce various
financial reports and conduct special financial studies. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Finance Director and/or Assistant City Manager.
Exercises direct and primary supervision over professional, technical, and clerical staff,
administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential duties may include, but are not
limited to, the following:
Essential Functions:
1. Provide technical assistance and training to City staff in matters related to
financial accounting and budget administration.
2. Provide responsible staff assistance and support to the Finance Director.
3. Develop and maintain chart of accounts.
4. Oversee and coordinate the annual audit process; ensure the timely delivery of
financial documents.
5. Review financial registers, journals, and related documents prepared by others;
recommend and implement changes in accounting, financial and auditing
systems and procedures; prepare, audit and supervise the distribution of financial
reports.
6. Plan, prioritize, assign, supervise and review the work of staff responsible for
financial services including accounts payable, receivable, cash management,
billing, tax compliance and reporting; supervise and occasionally perform the
preparation and posting of journal entries to record revenues, transfers,
payments, and correct expenditures.
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7. Recommend and assist in the preparation and implementation of division goals
and objectives; implement approved policies and procedures.
8. Establish schedules and methods for providing assigned financial services;
identify resource needs; review needs with appropriate management staff;
allocate resources accordingly.
9. Maintain City contracts; monitor contract payments; ensure contracts are within
budget requirements; ensure compliance with contract obligations.
10. Analyze revenue-generating and cost-reducing proposals for capital and
operating programs; prepare revenue projections and provide revenue
management.
11. Participate in the preparation, development, and administration of the City-wide
budget; develop estimates of funds needed for staffing and related expenses;
approve expenditures and implement appropriate budget adjustments.
12. Participate in the selection of finance staff; provide or coordinate staff training;
work with employees to correct deficiencies; implement discipline procedures.
13. Participate in the preparation and administration of assigned budget; complete
line-item budget analysis as assigned; submit budget recommendations; monitor
expenditures.
14. Monitor legislative developments related to finance and accounting matters;
evaluate impact on City operations; assist with long range financial planning and
forecasting.
15. Review vendor reports and issue 1099's to appropriate vendors; transmit
magnetic media returns of 1099's to the state and federal government; prepare
all Federal or State required financial reports including the annual State
Controller's Report, Statement of Indebtedness, Arbitrage Report, mandated
Cost Reimbursement report and Unclaimed Property Report.
16. Assist other departments in preparation and maintenance of financial records.
17. Conduct and prepare reports on financial and revenue studies as directed.
18. Supervise payroll functions and payment of approved benefits, including W-2
forms.
19. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of municipal finance.
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Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a comprehensive municipal financial management
program.
Principles and practices of general, fund, and governmental accounting principles and
practices including financial statement preparation and methods of financial
control and reporting.
Principles and practices of municipal budget preparation and administration.
Practices and methods of public agency financing.
Methods and techniques of revenue analysis and interpretation.
Principles and practices of cost accounting and internal control and auditing.
Principles and practices of public purchasing and contracting, including competitive
bidding procedures and contract administration.
Financial research and report preparation methods and techniques.
Automated financial management systems.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles of supervision, training, and performance evaluation.
Principles of conducting a workplace investigation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of mathematics and statistics.
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Conduct financial research and analysis.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Effectively manage contracts and evaluate the work of contractors.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
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Prepare a variety of financial statements, reports, and analyses.
Operate and use modern office equipment including 10-key adding machine, computer,
printers, and copiers.
Utilize computer equipment and software to produce complex reports, informational
items, tracking systems and related documents.
Apply Federal, State, and local laws and regulations pertaining to accounting and
auditing activities.
Evaluate financial data and recommend improvements.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible municipal finance and accounting
experience including two years of supervisory or lead responsibility in a
governmental agency.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in accounting, finance, or a related field. A Master's degree is
desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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CAMP COUNSELOR I
CAMP COUNSELOR II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under the direction of the assigned supervisor, assist in the implementation of a day
camp program; supervise and assist in the recreational activities of children; provide on-
site supervision of camp and recreation programs; perform a variety of tasks related to
maintaining safe and healthy recreation program facilities, including setting up and
cleaning up for camp and recreation programs and performing light custodial duties.
This position is hourly, and not overtime exempt.
DISTINGUISHING CHARACTERISTICS
Camp Counselor I — This is the entry level class in the Camp Counselor series, This
class is distinguished from the Camp Counselor II by the performance of the more
routine tasks and duties assigned to positions within the series.
Camp Counselor II — This is the journey level class within the Camp Counselor series.
Employees within this class are distinguished from the Camp Counselor I by the
performance of the full range of duties as assigned. Employees at this level receive only
occasional instruction or assistance as new or unusual situations arise and are fully
aware of the operating procedures and policies of the work unit. Positions in this class
are flexibly staffed and are normally filled by advancement from the Camp Counselor I
level, or when filled from the outside, applicants must have prior experience.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from the assigned supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Lead groups of children in a variety of activities, including sports, games, arts
and crafts, dramatic play, and other camp activities.
2. Prepare supplies and materials for activities; monitor the use of supplies,
materials, and equipment; and guide children in the appropriate use of supplies,
materials, and equipment.
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3. Supervise and care for children; enforce rules and provide appropriate guidance
and discipline to ensure safety; assist children with hygiene and toileting if
necessary.
4. Set-up and clean-up for camp and recreational programs; maintain neat and
orderly facilities; perform light custodial duties as needed.
5. Administer first aid according to prescribed procedures and notify emergency
medical personnel when necessary.
6. Provide information and respond to inquiries from program participants.
7. Attend staff meetings and trainings as scheduled.
8. Provide responsible staff assistance and support to the assigned supervisor.
Camp Counselor II Essential Functions:
In addition to the Essential Functions above:
1. Process annual program enrollments; maintain participant files; process program
registrations.
2. Open and close facilities.
3. Assist with planning, and provide recommendations for, daily camp activities.
Marginal Functions:
1. Assist with a variety of recreation programs and activities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Development, behavior, and needs of children.
Principles and practices of camp activities and recreation programs.
Leadership methods and techniques.
Principals of health and safety.
Proper English usage, grammar, punctuation, and spelling.
Basic first-aid methods and techniques.
Ability to:
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
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Establish and maintain effective working relationships with children and adults.
Maintain audio/visual acuity sufficient to perform the essential functions of the position.
Maintain mental capacity sufficient to perform the essential functions of the position.
Plan and organize work.
Maintain records and reports.
Operate and use modern office equipment including copiers.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Camp Counselor I: Some experience working with children in day camps, sports,
or other recreation programs is desirable.
Camp Counselor II: No less than six hundred (600) hours paid work experience
in day camps, overnight camps, afterschool programs, or related work
experience.
Training
Camp Counselor I: Equivalent to completion of the tenth grade.
Camp Counselor II: Equivalent to completion of the 12th grade.
License or Certificate:
Possession of, or ability to obtain, a valid first aid and CPR certificate, including
pediatric first aid and CPR.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions;
may work in or around water and slippery surfaces; exposure to audio/video equipment
and computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near visual acuity.
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CAMP DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To develop, plan, and administer day camp programs; provide lead worker supervision
of part-time staff and volunteers; supervise and manage the recreational activities of
children; provide on-site supervision and implementation of day camp and recreation
programs; perform a variety of tasks related to maintaining safe and healthy camp and
recreation program facilities, including setting up and cleaning up for camp and
recreation programs and performing light custodial duties. This position is hourly, and
not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the program supervisor or manager.
Exercises lead worker supervision over part-time and seasonal recreation staff and
volunteers and administers contracts and monitors performance_
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Develop, plan, organize, and lead developmentally appropriate recreational
activities for children.
2. Develop and recommend operating procedures, health and safety procedures,
and emergency preparedness procedures; prepare and update staff and program
handbooks and guidelines; conduct emergency drills.
3. Prepare supplies and materials for active and passive games, sports, arts and
crafts, and other program activities; monitor the use of supplies, materials, and
equipment; and guide children in the appropriate use of supplies, materials, and
equipment; monitor inventory; make purchases and/or recommend purchases.
4. Supervise and care for children; enforce rules and provide appropriate guidance
and discipline to ensure safety; assist children with hygiene as necessary;
observe and evaluate health needs of children and take appropriate action.
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5. Open and close facilities; set-up and clean-up for camp and recreational
programs; maintain neat and orderly facilities; perform light custodial duties as
needed.
6. Administer first aid according to prescribed procedures and notify emergency
medical personnel when necessary.
7. Provide information and respond to inquiries from program participants; prepare
written materials such as camp newsletters, flyer, and bulletins; prepare annual
parent handbooks and forms.
8. Participate in parent/camper conferences to address behavioral and other issues
as needed.
9. Attend staff meetings and trainings as scheduled.
10. Provide direction and training to part-time staff and volunteers.
11. Process annual program enrollments; maintain participant files; process program
registrations.
12. Provide responsible staff assistance and support to the assigned supervisor.
Marginal Functions:
1. Assist with a variety of recreation programs and activities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Techniques of planning, supervising, and organizing recreation programs.
Principles and practices of recreation and leisure services and program development.
Development, psychology, behavior, and needs of children.
Leadership methods and techniques.
Principals of health and safety.
Proper English usage, grammar, punctuation, and spelling.
Basic first-aid methods and techniques.
Computer software programs including Outlook, Excel, and Word.
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Ability to:
Work independently with little direction.
Design and create appropriate social and physical environments for children.
Develop, plan, and implement recreational activities for children.
Train and supervise staff and volunteers.
Monitor budgets and make budget and purchasing recommendations.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with children and adults.
Maintain audio/visual acuity sufficient to perform the essential functions of the position.
Maintain mental capacity sufficient to perform the essential functions of the position.
Plan and organize work.
Maintain records and reports.
Operate and use modern office equipment including computer, printers, and copiers.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
No less than 1,800 hours experience working in day camps, recreation centers,
after school programs, or closely related work experience, and no less than 300
hours lead worker or supervisory experience.
Training
Equivalent to an associate's degree in recreation, leisure studies, education,
child development, or closely related field.
License or Certificate:
Possession of a valid first aid certificate and CPR, including pediatric first aid and CPR.
Possession of, or ability to obtain and maintain, a valid California driver's license.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions;
may work in or around water and slippery surfaces; exposure to audio/video equipment
and computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near visual acuity.
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CITY CLERK
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a variety of responsible and complex administrative and analytical duties; to
attend City Council meetings and have primary responsibility for preparation of minutes,
ordinances, and resolutions; to plan, direct and coordinate record retention and
destruction; to assist with the election process including responsibility for Political
Reform Act filings; and to perform all assigned statutory duties and responsibilities of
the City Clerk. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager, Assistant City Manager, or
Deputy City Manager.
Exercises direct and primary supervision over technical and clerical staff, administers
contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform the responsibilities of the City Clerk as established by State law and City
Municipal Code and as assigned by the City Manager.
2. Plan, organize, direct and participate in the work involved in maintaining official
City documents and records including agendas, minutes, ordinances, resolutions,
contracts, agreements, deeds and other legal documents and official records of
the City Council and subsidiary authorities.
3. Maintain custody of official records and archives of the City including ordinances,
resolutions, contracts, agreements, deeds, insurance and surety documents,
minutes and legal library; certify copies as required.
4. Provide responsible staff assistance and support to the City Manager, Assistant
City Manager, or Deputy City Manager.
5. Act as custodian of the City's seal, vital documents, and records; supervise the
management of the City's computerized records management program and
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indexing and filing systems; develop, coordinate, and supervise the City-wide
records storage system; ensure compliance with appropriate guidelines for
records retention and disposition.
6. Coordinate and attend meetings of the City Council; and coordinate and
participate in the preparation, review, and editing of agendas, minutes, and staff
reports; ensure compliance with legal requirements.
7. Receive and process formal petitions relating to affidavits of candidacy,
campaign contribution and expenditure reports, financial disclosure statements,
initiatives, referendums or recalls; examine and certify results; receive and
process petitions pertaining to the City.
8. Coordinate and conduct all regular and special municipal elections; prepare
appropriate resolutions and ordinances for Council adoption; prepare all forms
necessary for candidates to run for office; research election laws; administer all
election-related processes, initiatives, recalls and referendums; and act as the
City filing officer in compliance with the Political Reform Act.
9. Compose and oversee the preparation of resolutions, ordinances,
commendations, proclamations, reports and correspondence to citizens,
legislators and various agencies; compose administrative and legislative policies
for City Council and City Manager approval.
10. Oversee and coordinate the compilation and indexing of the legislative history as
required by law; attest, publish, index and file ordinances and resolutions;
monitor outstanding pending actions directed by the City Council; notify
appropriate officials of pending expirations of contracts and agreements,
insurance certificates and various forms of surety.
11. Oversee legal publishing, posting and mailings; including for public hearings.
12. Receive and file claims, subpoenas, and summons; prepare and certify
information and/or provide disposition.
13. Administer oaths, affirmations, acknowledgments, and certifications.
14. Coordinate public bid process; publication of notice; open and process bids;
ensure compliance with established guidelines.
15. Ensure compliance with legal requirements for record retention and destruction,
assist with preparation and updating of City's records retention schedule, and
administer the storage, retrieval, and destruction of documents.
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16. Participate in the development, implementation and monitoring of goals,
objectives, and policies for the City Clerk's Division.
17. Assist with the development and administration of the City Clerk's Division budget.
18. Supervise, train, and evaluate employees as assigned and assist in their
selection.
19. Compile, organize and interpret data, write reports, and prepare correspondence.
20. Analyze administrative and operational situations and recommend change as
needed.
21. Operate a computer, printer, and applicable software to independently produce
correspondence, memoranda, reports, and other materials.
22. Assist in developing and design or departmental, operational, and administrative
procedures or forms as required.
23. Make oral and written presentations to the City Council, staff, the public and
professional groups.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Applicable federal and state laws and regulations, including the Political Reform Act,
Ralph M. Brown Act, and Public Records Act.
Principles, practices, and techniques of public records management including document
imaging and applicable laws regarding records retention and destruction
requirements.
City government structure and processes.
Effective public contact and public relations techniques and practices.
Bid procedures for public agency projects.
Analysis and research methods and techniques.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and regulations.
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Ability to:
Perform complex administrative and analytical activities for assigned programs.
Independently perform administrative and analytical activities in the area of work
assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
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Experience
Four years of increasingly responsible managerial or administrative experience in
municipal government, records management, office management, or a related
field, including a minimum of three years City Clerk's office experience and two
years of supervisory responsibility.
Training
Education required is equivalent to a Bachelor's degree from an accredited
college or university with major course work in Public or Business Administration
or a closely related field. One year of the education requirement may be
substituted with five years of responsible and related work experience in a City
Clerk's office.
License or Certificate:
Possession of or ability to obtain, an appropriate, valid Municipal Clerk certification.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting or
standing for prolonged periods of time; light to medium lifting, carrying, pushing, and
pulling; reaching; handling; use of fingers; talking; hearing; near acuity.
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CITY ENGINEER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Public Works
Department or divisions as assigned by the Community Development Director, Deputy
City Manager or Public Works Director; to administer contracts for engineering services;
to manage capital improvement projects; provide review and oversight of land
development projects, subdivision maps, and associated improvement plans; to
coordinate assigned activities with other City departments and outside agencies; and to
provide responsible administrative support to the Community Development Director,
Deputy City Manager or Public Works Director. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director, Deputy City
Manager or Public Works Director.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all Public Works Department services
and activities as assigned, including contract management for City services;
administration of various Public Works Department Programs; administration of
Assessment Districts; and the management of grant applications and state
compliance requirements.
2. If appointed by the City Manager, serves as acting Public Works Director in the
absence of the Public Works Director.
3. Provide responsible staff assistance and support to the Community Development
Director, Deputy City Manager or Public Works Director.
4. Manage the development and implementation of Public Works Department goals,
objectives, policies, and priorities for each assigned service area.
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5. Manage City service contracts, including contract coordination and review of
services and processing of invoices; manage service contracts for street
sweeping, signal maintenance, and pavement striping; assist with management
of contract development and traffic engineering services, may assist with bus and
paratransit service contracts.
6. Administer and oversee a variety of projects and programs as assigned, which
may include: administer the Capital Improvement Program for major and minor
street projects, administer Traffic Regulatory Program, provide oversight of
Graffiti Abatement Program, provide management oversight of the Fleet
Maintenance Program, provide management oversight of the Crossing Guard
Program, may provide management oversight of the City's transit service.
7. Recommend, within Departmental and City policy, appropriate service and
staffing levels; monitor and evaluate the efficiency and effectiveness of service
delivery methods and procedures; allocate resources accordingly.
8. Plan, direct and coordinate, through subordinate level staff, the Public Works
Department's work plan; assign projects and programmatic areas of
responsibility; review and evaluate work methods and procedures; meet with staff
to identify and resolve problems.
9. Assess and monitor works load, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
10. Select, train, motivate and evaluate Public Works Department personnel; provide
or coordinate staff training; work with employees to correct deficiencies;
implement discipline and termination procedures.
11. Oversee and participate in the development and administration of the Public
Works Department budget; assist with the forecast of funds needed for staffing,
equipment, materials, and supplies; approve expenditures and recommend
budgetary adjustments as appropriate and necessary; review and approve
departmental expenditures as authorized by Director; supervise procurement of
major equipment including Request for Qualifications or Proposals (RFQ or
RFP), bids, staff reports, and purchase orders.
12. Explain and interpret Public Works Department programs, policies, and activities;
negotiate and resolve sensitive and controversial issues.
13. Represent the Public Works Department to other City departments, elected
officials, and outside agencies; coordinate Public Works Department activities
with those of other departments and outside agencies and organizations; interact
with utilities on various issues; serve as City liaison to Caltrans and work with
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Caltrans to resolve a variety of problems and issues as assigned by City
Engineer/Public Works Director.
14. Provide staff assistance to City Manager and City Council; may provide support
to City Council standing committee(s) and other committees; may serve as City
liaison to the County-wide Transportation Technical Advisory Committee and
similar committees; prepare and present staff reports and other necessary
correspondence.
15. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of City Engineering and Public Works, including
service delivery and privatization efforts.
16. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
17. Assist and review recommendation of traffic engineering matters and regional
transportation/circulation matters.
18. As City Engineer, perform professional engineering work, including project
design surveying. Perform professional engineering work and sign off on
documents and reports and perform other duties requiring certification as a
Professional Engineer in the State of California.
19. Provide review and oversight of land development projects, subdivision maps,
and associated improvement plans; meet with potential developers to review
engineering requirements for development projects; review proposed
development project preliminary designs and prepare design/mitigation
conditions of approval.
20. Interpret and apply Federal, State, and local policies, laws and regulations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Engineering principles and practices as applied to city engineer/public works, including
planning and development, and design and construction.
Methods and techniques used in the preparation of public works project designs and
related plans, specifications, cost estimates and reports.
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Operations, services, and activities of a comprehensive municipal public works
program.
Principles and practices of civil engineering including land surveying, mapping, and
traffic engineering.
Mathematical principles as applied to civil engineering work.
Principles and practices of construction/capital improvement project management,
administration, and coordination.
Modern methods, tools, equipment, materials, and work practices utilized in the design,
construction, maintenance and repair of city streets and related infrastructure.
Management skills to analyze programs, policies, and operational needs.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities. Practices of public
transit and paratransit programs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities.
Floodplain management.
Assessment District management.
Practices of public transit and paratransit programs.
Principles and practices of contract administration.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Grant application procedures and grant administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of subordinate level staff.
Select, supervise, train, and evaluate staff.
Delegate authority and responsibility.
Manage and direct the operations, services, and activities of a comprehensive municipal
public works department.
Develop and administer departmental goals, objectives, and procedures.
Effectively manage contracts and evaluate the work of contractors.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
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Research, analyze, and evaluate new service delivery methods and techniques.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible experience in municipal City Engineering
and/or Public Works programs, including three years of administrative and
supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in civil engineering or a related field.
License or Certificate:
A valid certificate of registration as a Professional Engineer issued by the State of
California.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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CITY ENGINEER/PUBLIC WORKS DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Public Works
Department including management of contracts, field operations, and professional and
clerical office staff; to administer contracts for engineering services; to manage capital
improvement projects; provide review and oversight of land development projects,
subdivision maps, and associated improvement plans; to coordinate assigned activities
with other City departments and outside agencies; and to provide highly responsible
and complex administrative support to the City Manager. This position is overtime
exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical, and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all Public Works Department services
and activities including contract management for City services; administration of
various Public Works Department Programs; administration of Assessment
Districts; and the management of grant applications and state compliance
requirements.
2. Provide responsible staff assistance and support to the City Manager.
3. Manage the development and implementation of Public Works Department goals,
objectives, policies, and priorities for each assigned service area.
4. Manage Public Works Department service contracts, including contract
coordination and review of services and processing of invoices; manage service
contracts for city engineering and traffic engineering services, street sweeping,
signal maintenance, pavement striping, and City transit contracts.
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5. Administer and oversee a variety of projects and programs; administer the
Capital Improvement Program for major and minor street projects; administer
Traffic Regulatory Program; provide oversight of Graffiti Abatement Program;
provide management oversight of the Fleet Maintenance Program; provide
management oversight of the Crossing Guard Program; may provide
management oversight of the City Transit Program.
6. Recommend, within City policy, appropriate service and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
7. Plan, direct and coordinate, through subordinate level staff, the Public Works
Department's work plan; assign projects and programmatic areas of
responsibility; review and evaluate work methods and procedures; meet with staff
to identify and resolve problems.
8. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
9. Select, train, motivate and evaluate Public Works Department personnel; provide
or coordinate staff training; work with employees to correct deficiencies;
implement discipline and termination procedures.
10. Oversee and participate in the development and administration of the Public
Works Department budget; approve the forecast of funds needed for staffing,
equipment, materials, and supplies; approve expenditures and implement
budgetary adjustments as appropriate and necessary; review and approve all
departmental expenditures; supervise procurement of major equipment including
Request for Qualifications or Proposals (RFQ or RFP), bids, staff reports, and
purchase orders.
11. Explain and interpret Public Works Department programs, policies, and activities;
negotiate and resolve sensitive and controversial issues.
12. Represent the Public Works Department to other City departments, elected
officials, and outside agencies; coordinate Public Works Department activities
with those of other departments and outside agencies and organizations; interact
with utilities on various issues; serve as City liaison to Caltrans and work with
Caltrans to resolve a variety of problems and issues.
13. Provide staff assistance to City Manager and City Council; provide support to
City Council standing committee(s) and other committees; serve as City liaison to
the County-wide Transportation Technical Advisory Committee and similar
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committees; prepare and present staff reports and other necessary
correspondence.
14. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of City Engineering and Public Works, including
service delivery and privatization efforts.
15. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
16. Assist and review recommendation of traffic engineering matters and regional
transportation/circulation matters.
17. As City Engineer, perform professional engineering work, including project
design surveying.
18. Provide review and oversight of land development projects, subdivision maps,
and associated improvement plans; meet with potential developers to review
engineering requirements for development projects; review proposed
development project preliminary designs and prepare design/mitigation
conditions of approval.
19. Interpret and apply Federal, State, and local policies, laws, and regulations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Engineering principles and practices as applied to city engineer/public works, including
planning and development, and design and construction.
Methods and techniques used in the preparation of public works project designs and
related plans, specifications, cost estimates and reports.
Operations, services, and activities of a comprehensive municipal public works
program.
Principles and practices of civil engineering including land surveying, mapping, and
traffic engineering.
Mathematical principles as applied to civil engineering work.
Principles and practices of construction/capital improvement project management,
administration, and coordination.
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Modern methods, tools, equipment, materials, and work practices utilized in the design,
construction, maintenance and repair of city streets and related infrastructure.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities.
Floodplain management.
Assessment District management.
Practices of public transit and paratransit programs.
Principles and practices of contract administration.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Grant application procedures and grant administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of subordinate level staff.
Select, supervise, train, and evaluate staff.
Delegate authority and responsibility.
Manage and direct the operations, services, and activities of a comprehensive municipal
public works department.
Develop and administer departmental goals, objectives, and procedures.
Effectively manage contracts and evaluate the work of contractors.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
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Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Seven years of increasingly responsible experience in municipal City Engineering
and Public Works programs, including three years of administrative and
supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in civil engineering or a related field. A Master's degree is
desirable.
License or Certificate:
A valid certificate of registration as a Professional Engineer issued by the State of
California.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; light to medium lifting, carrying, pushing
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and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the City of
Moorpark including but not limited to City Manager's Office, Administrative Services,
Affordable Housing, City Engineer/Public Works, Community Development, Community
Services, Economic Development, Finance, Library, Parks and Recreation, and Public
Safety; to coordinate City activities with outside agencies; and to provide highly
responsible and complex administrative support to the City Council. This position is
overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives policy direction from the City Council.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all City Department services and
activities including all contract services; recommend and administer policies and
procedures.
2. Provides responsible staff assistance and support to the City Council.
3. As designated by City Council, serve as Executive Director for other public
entities for which the City Council serves as the governing body.
4. Manage the development and implementation of City goals, objectives, policies,
and priorities for each service area.
5. Establish, within City policy and budget, appropriate service, and staffing levels;
monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; allocate resources accordingly.
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6. Plan, direct and coordinate, through department directors, each department's
work plan; assign projects and programmatic areas of responsibility; review and
evaluate work methods and procedures; meet with management staff to identify
and resolve problems.
7. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
8. Select, train, motivate and evaluate department directors and subordinate
management personnel; provide for staff training; work with employees to correct
deficiencies; implement discipline and termination procedures.
9. Oversee and participate in the development and administration of the City
budget; approve the forecast of funds needed for staffing, equipment, materials,
and supplies; approve expenditures and implement budgetary adjustments as
appropriate and necessary.
10. Interpret and explain all City department programs, policies, and activities;
negotiate and resolve sensitive and controversial issues; provide expertise in
application and interpretation of the Municipal Code.
11. Represent the City of Moorpark to the public, elected officials and outside
agencies; coordinate activities with other departments, outside agencies and
organizations.
12. Participate on a variety of boards, commissions, and committees; prepare and
present staff reports and other necessary correspondence.
13. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of city management.
14. Prepare City Council meeting agendas and respond to inquiries.
15. Provide staff support to boards and commissions and committees.
16. Negotiate on labor issues with the employee union as the City Council's
spokesperson.
17. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
18. Serve as emergency response worker as necessary.
19. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a modern and complex municipality.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Contract law and contract administration.
Purchasing practices and procedures.
Modern office procedures, methods, and equipment.
Principles and practices of municipal service provision.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Evaluate the cost effectiveness of municipal service delivery.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of a municipality.
Effectively manage contracts and evaluate the work of contractors.
Identify and respond to community and City Council issues, concerns, and needs.
Develop and administer departmental goals, objectives, and procedures.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Operate and use modern office equipment including computer, printers, and copiers.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
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Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Ten years of increasingly responsible experience in City management, including
a minimum of four years of management, administrative, and supervisory
responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, economics,
urban planning, engineering, government or a related field. A Master's degree is
desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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CLERICAL AIDE I
CLERICAL AIDE II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a general variety of basic clerical duties in support of an assigned function.
These positions are temporary, part-time, and not overtime exempt.
DISTINGUISHING CHARACTERISTICS
Clerical Aide I — This is an entry-level class in the Clerical Aide series and is
distinguished from the Clerical Aide II by the performance of the more routine tasks and
duties assigned to positions within the series. Since this class is typically used as a
training class, employees may have no prior related work experience.
Clerical Aide II — This is also an entry-level class, with less clerical experience than an
Office Assistant I. Employees within this class typically have either more clerical skills
training or related work experience than a Clerical Aide I and require less instruction or
assistance as new or unusual situations arise.
SUPERVISION RECEIVED AND EXERCISED
Clerical Aide I and II
Receives immediate supervision from the assigned supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Clerical Aide I and II
Essential Functions:
1. Sorts, files and categorizes reports, correspondence, data and forms.
2. Receives, sorts, copies, and distributes mail.
3. Operates a computer and other modern office equipment.
4. Acts as a telephone receptionist.
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5. Types file information and scans documents into an electronic imaging records
management system.
6. Operates an automobile for purchasing supplies, making deliveries or similar
purposes.
7. Provides responsible staff assistance and clerical support to the assigned
supervisor.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Modern office procedures, methods, software, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of proper phone etiquette.
Basic mathematical principles.
Standard safety precautions.
Ability to:
Respond to requests and inquiries from the general public.
Perform a wide variety of clerical duties including answering phone calls.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Operate and use a computer, printers and copiers, and scanners and postage machine.
Type on a computer at a speed necessary for successful job performance.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performances of assigned duties.
Maintain physical condition appropriate to the performance of the assigned duties and
responsibilities.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Clerical Aide I
Experience
One year of general clerical experience is desirable.
Training
Equivalent to the completion of the twelfth grade.
Clerical Aide II
Experience
One year of general clerical experience is desirable.
Training
Equivalent to the completion of the twelfth grade supplemented by specialized
clerical training.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; light to
medium lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of
fingers; talking; hearing; near acuity.
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CLERICAL AIDE/CROSSING GUARD
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Clerical Aide: To perform a general variety of basic clerical duties in support of an
assigned function. Crossing Guard: To escort school children across the street in a
safe manner after verifying visually and audibly that that it is safe to enter the
intersection; halt vehicles through the use of a hand-held stop sign held in a raised
position above the head, while walking across an intersection; maintain order among
children waiting to cross the street at street crossing points; report the license numbers
of vehicles violating school crosswalk-related traffic laws to designated supervisor; instill
an awareness in school children of safety measures necessary for safe street crossing.
This combined Clerical Aide/Crossing Guard class is temporary, part-time, and not
overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from assigned supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Clerical Aide Essential Functions:
1. Sorts, files and categorizes reports, correspondence, data and forms.
2. Receives, sorts, copies, and distributes mail.
3. Operates a computer and other modern office equipment.
4. Acts as a telephone receptionist.
5. Types file information and scans documents into an electronic imaging records
management system.
6. Operates an automobile for purchasing supplies, making deliveries or similar
purposes.
7. Provides responsible staff assistance and clerical support to the assigned
supervisor.
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Crossing Guard Essential Functions:
1. Perform crossing guard duties to escort children and adults across the street in a
safe manner after verifying visually and audibly that it is safe to enter the
intersection.
2. May set up, monitor, and take down traffic warning devices and barricades for
traffic control.
3. May perform regular sidewalk inspections and measure and report sidewalk and
street maintenance and repair needs.
4. May perform street light inspections to verify proper function.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of proper phone etiquette.
Basic mathematical principles.
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Safety principles and practices including safety rules when crossing streets.
Basic first aid methods and techniques.
Ability to:
Respond to requests and inquiries from the general public.
Perform a wide variety of clerical duties including answering phone calls.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Fluently speak the English language and understand both written and oral English
usage.
Operate and use a computer, printers, and copiers, scanners, and postage machine.
Type on a computer at a speed necessary for successful job performance.
Establish and maintain effective working relationships with those contacted in the
course of work, including working effectively with school children.
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Remain calm and use good judgment in emergency situations.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of general clerical experience and prior experience working with
children is desirable.
Training
Equivalent to completion of twelfth grade supplemented by specialized clerical
training.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens. Field environment; frequent
exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke,
fumes, gases, or other atmospheric conditions that may affect the respiratory system,
eyes or skin; work in exposed places; work on slippery or uneven surfaces.
Physical Conditions:
Essential functions include repetitive light lifting of a "Stop" sign in a raised position
above the head with either arm; clear vision of 20/40 minimum with no color blindness;
hearing sufficient to discern approaching vehicles, children, adults, or other moving
objects across a frequency range from 500 hertz (Hz) to 3,000 Hz with or without a
hearing aid; frequent stepping up and down from a curb; ability to walk a minimum of 70
feet within 12 seconds; ability to grasp and restrain children from moving into an unsafe
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area; maintaining physical condition necessary for sitting, standing or walking for
prolonged periods of time; travel to various locations; operating motorized vehicles;
medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping;
kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near
and far acuity; depth perception.
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CODE COMPLIANCE TECHNICIAN I
CODE COMPLIANCE TECHNICIAN II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To investigate and enforce the City's municipal, zoning, and building codes; to develop
case files and issue citations; and to provide building and safety inspections and code
enforcement of City owned property. These positions are not overtime exempt. The City
has the discretion to make occasional adjustments of the work week, work day or hours
for these positions to serve the interest of the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
Code Compliance Technician I--This is the entry-level class in the Code Compliance
Technician series. This class is distinguished from the Code Compliance Technician II
by the performance of the more routine tasks and duties assigned to positions within the
series including the less complex inspection duties. Since this class is typically used as
a training class, employees may have only limited or no directly related work
experience.
Code Compliance Technician II--This is the full journey level class within the Code
Compliance Technician series. Employees within this class are distinguished from the
Code Compliance Technician I by the performance of the full range of duties as
assigned including issuing citations. Employees at this level receive only occasional
instruction or assistance as new or unusual situations arise and are fully aware of the
operating procedures and policies of the work unit. Positions in this class are flexibly
staffed and are normally filled by advancement from the Code Compliance Technician I
level, or when filled from the outside, applicants must have prior experience.
SUPERVISION RECEIVED AND EXERCISED
Code Compliance Technician I
Receives immediate supervision from the Community Development Director, Planning
Director, division manager, or designated lead worker.
Code Compliance Technician II
Receives general supervision from the Community Development Director, Planning
Director, division manager, or designated lead worker.
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ESSENTIAL FUNCTION STATEMENTS--Essential duties may include, but are not
limited to, the following:
Essential Functions:
1. Interpret, apply, and enforce the City's municipal, zoning, and building codes;
issue infraction and misdemeanor citations and testify in court as necessary;
track the progress of cases involved in the legal system and those assigned to
the City Attorney's office.
2. Develop policies and procedures for inclusion in the City's Code Compliance
Manual.
3. Conduct patrol and investigation duties in designated areas of the City to observe
and follow up on violations.
4. Investigate and follow-up on complaints submitted by citizens or observed by
other staff.
5. Meet with citizens and explain City ordinances, policies, and procedures; mediate
resolution of violations.
6. Process and issue home occupation, business registration and vendor permits;
develop and maintain permit files and correspondence; draft and submit vendor
and home occupation permit status reports to department director.
7. Inspect properties and structures for building code, zoning code, health, and
safety deficiencies; conduct code enforcement investigations; prepare reports on
property inspections.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Code Compliance Technician I
Knowledge of:
Procedures, objectives, and performance requirements of various City, State, and
Federal rehabilitation programs.
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Modern office procedures, methods, and equipment.
Applicable City, State, and Federal codes, ordinances, and regulations related to
zoning, building construction and property maintenance.
Accepted safety standards and methods of building construction for family housing
units.
English usage, spelling, grammar, and punctuation.
Ability to:
Interpret and apply pertinent Federal, State, and City codes and ordinances relating to
building construction and rehabilitation.
Read and interpret building plans, blueprints, and specifications.
Prepare cost estimates and job specifications.
Write clear and concise reports.
Operate and use modern office equipment including computer, printers and copiers.
Understand and follow oral and written instructions.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of governmental experience working with regulation enforcement or
related experience.
Training
Equivalent to the completion of the twelfth grade supplemented by college level
course work in urban planning or a related field.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Code Compliance Technician II
In addition to the qualifications for Code Compliance Technician I:
Knowledge of:
All pertinent municipal zoning codes and regulations.
Funding sources and the needs of the community.
Ability to:
Work independently in the absence of supervision.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of municipal experience working with code enforcement or related
experience.
Training
Equivalent to the completion of the twelfth grade supplemented by college level
course work in urban planning or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to outside atmospheric
conditions, dust and noise; work in high, exposed places; work on uneven surfaces;
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work around moving mechanical parts of equipment, tools or machinery; exposure to
potentially hostile environments.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; light to medium lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception.
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COMMUNITY DEVELOPMENT DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Community
Development Department including Planning, Code Compliance and Building and
Safety Divisions, and may also oversee Affordable Housing, Economic Development,
Animal and Vector Control, and Sustainability programs; to coordinate assigned
activities with other City departments and outside agencies; and to provide highly
responsible and complex administrative support to the City Manager. This position is
overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all Community Development
Department services and activities including Planning, Code Compliance, and
Building Safety Divisions, and all related contracted services; may also oversee
Affordable Housing, Economic Development, Animal and Vector Control, and
Sustainability programs.
2. Provide responsible staff assistance and support to the City Manager.
3. Manage the development and implementation of Community Development
Department goals, objectives, policies, and priorities for each assigned service
area; recommend and administer policies and procedures.
4. Recommend, within City policy, appropriate service and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
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5. Plan, direct and coordinate, through subordinate level staff, the Community
Development Departments work plan; assign projects and programmatic areas
of responsibility; review and evaluate work methods and procedures; meet with
management staff to identify and resolve problems.
6. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
7. Select, train, motivate and evaluate Community Development Department
personnel; provide or coordinate staff training; work with employees to correct
deficiencies; implement discipline and termination procedures.
8. Oversee and participate in the development and administration of the Community
Development Department budget; manage cost recovery and time accounting
efforts; approve the forecast of funds needed for staffing, equipment, materials,
and supplies; approve expenditures and implement budgetary adjustments as
appropriate and necessary.
9. Explain and interpret Community Development Department programs, policies,
and activities; negotiate and resolve sensitive and controversial issues.
10. Represent the Community Development Department to other City departments,
elected officials and outside agencies; coordinate Community Development
Department activities with those of other departments and outside agencies and
organizations.
11. Provide staff assistance to the City Manager; participate on a variety of boards,
commissions, and committees; prepare and present staff reports and other
necessary correspondence.
12. Provide staff support to assigned boards and commissions.
13. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of planning, code compliance, and building and
safety.
14. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
15. Provide expertise in application and interpretation of the Municipal Code,
including Zoning Code.
16. Provide regular reports to the City Manager on the status of development
applications and code compliance activities.
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17. Maintain organized and accurate records, files, and databases for entitlement
processing, including key deadlines for action and expiration dates for permits.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal community
development program, including planning, affordable housing, building and
safety, code compliance, economic development, and related programs.
Reporting and tracking methods for development applications including entitlement
review and compliance with conditions of approval.
Reporting and tracking methods for code compliance activities.
Advanced site planning and architectural design techniques and methods.
Principles and practices of building construction, structural design, and processing
procedures for land development.
Pertinent building related codes, ordinances, and regulations enforced by the City
including the Uniform Building Code, plumbing, electrical, and mechanical codes,
zoning ordinances, general land use codes, and related City codes and state
mandated regulations.
Civil engineering principles and practices.
Geographic information system software.
Planning theory and social policies.
Technical report writing.
Methods and techniques of research and analysis related to urban development and
environmental impact assessment.
Current literature, information sources and research techniques in the field of urban
planning.
Affordable housing programs including deed restriction provisions, home mortgage
financing and related procedures.
Principles and practices of tax increment financing.
Principles and practices of state and federal tax credit financing, home mortgage
financing and other forms of public assistance provided for private for-profit and
non-profit housing developments.
Management skills to analyze programs, policies, and operational needs.
Negotiation strategies.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
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Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes and regulations including California
Environmental Quality Act (CEQA).
English usage, spelling, grammar, and punctuation.
Ability to:
Manage and direct a comprehensive Community Development Department program.
Plan, organize, direct, and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of assigned areas of
responsibilities including one or more divisions of the Department.
Develop and administer division goals, objectives, and procedures.
Identify and respond to community concerns and needs related to assigned areas of
responsibility.
Prepare reports that provide essential management information on the status of
development applications and code compliance activities.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers, and copiers.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in areas of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Seven years of increasingly responsible professional urban planning experience,
including four years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in urban planning, engineering, business administration,
public administration or a related field. A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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COMMUNITY SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, implement, administer, and manage parks, recreation, and community services
activities, programs, and events for areas of assigned responsibility, which may include
the library, public art and arts center, animal and vector control, sustainability, affordable
housing, active adults/seniors, and recreation; to manage the City's properties, buildings
and facilities as assigned, which may include maintenance activities and management
of construction and improvement projects; to supervise and oversee staff, contractors,
and volunteers; to administer professional services and construction contracts; and to
provide highly responsible and complex administrative support to the Department Head.
This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Parks and Recreation Director or another assigned
supervisor.
Exercises direct and primary supervision over supervisory, professional, technical, and
clerical support staff including volunteers; administers contracts and monitors
performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assume responsibility for assigned administrative and management activities of
the Parks, Recreation and Community Services Department, including contract
administration and negotiation, and grant management.
2. Plan, direct, coordinate, and prioritize through subordinate level staff, the
Department's work plan for the assigned divisions of responsibility.
3. Provide responsible staff assistance and support to the Parks and Recreation
Director or another assigned supervisor.
4. Supervise, train, schedule and delegate duties to staff and contractors
responsible for planning and implementing parks and recreation, community
services, and related programs and special events.
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5. Administer parks and recreation and community services programs and events
as assigned; develop and manage contracts; schedule usage of facilities and
approve park and facility rental permits; prepare property lease agreements,
oversee and process class registrations, payments, insurance policies, deposits,
warrants and refunds; prepare policies and procedures and instruction manuals;
and order required materials and supplies.
6. Manage city service contracts, including contract development, coordination, and
review of services and processing of invoices; may oversee maintenance and
repair of parks, recreation and community services facilities and equipment, work
with contractors and vendors on building repairs and park and community
services facility improvements, and inspect facilities and grounds.
7. Assist in the management, coordination, inspection, and progress of assigned
projects, including capital projects, and ensure conformance with agreements
and contract plans and specifications; make recommendations on approval of
progress payments and change orders, prepare progress reports on projects
under construction, and maintain project files.
8. Participate in the selection and evaluation of staff; conduct staff interviews;
provide or coordinate staff training; work with employees to correct deficiencies;
implement discipline procedures.
9. Prepare and administer program and division budgets, submit budget
recommendations, monitor expenditures, perform accounting for each program
area as necessary, prepare various financial reports as required.
10. Schedule, implement, promote, and publicize a variety of parks and recreation
and community services programs and special events; design, layout, edit,
proofread and write brochures and newsletters; sell advertising, write press
releases and public service announcements, prepare special event publicity
flyers; oversee the execution of strategic social media networking to promote
programs and events.
11. Prepare status reports to Parks and Recreation Director and City Manager, and
prepare agenda reports to Parks and Recreation Commission, Arts Commission,
Library Board, and City Council. May be directed to act as staff for Arts
Commission, Parks and Recreation Commission, and Library Board.
12. Develop and implement departmental, operational, administrative, program, and
other policies, procedures, and forms.
13. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
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present and interpret data, and identify alternatives; make and justify
recommendations.
14. Prepare ordinances, resolutions, and other supporting program documents;
prepare and monitor program grants and related proposals.
15. Administer maintenance and service contracts; develop requests for proposals;
conduct research on specifications.
16. Participate in the drafting and implementation of division goals, policies and
procedures.
17. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
18. Make oral and written presentations to the City Council, Commissions and
Boards, staff, the public and professional groups.
19. Participate in various committees; attend and participate in professional group
meetings.
20. May manage contracted services for City Library and Arts Center.
21. May manage affordable housing and sustainability programs and projects.
22. May receive direction from and provide staff assistance and support to the City
Manager's Office and Community Development Department for special projects
including affordable housing projects.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of City parks, recreation, and community services
programs.
Recreation and educational program planning for youth, teen, adult, senior and other
targeted populations.
Library services planning.
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Principles and practices of construction/capital improvement project management,
administration, and coordination.
Principles and practices of facility maintenance and management.
Principles of supervision, training, and performance evaluation.
Principles and practices of contract management.
Principles and practices of program development and administration.
Principles and practices of customer service and public relations methods and
techniques.
Desktop publishing software and other types of software.
City forms, procedure, and policies.
Modern office procedures, methods, and equipment.
Marketing standards and practices.
Purchasing procedures and practices.
Principles and practices of recreation services and youth camp administration.
Pertinent Federal, State, and local laws, codes and regulations.
Prepare clear and concise reports.
Lead and instruct groups and individuals.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Interpret and explain City policies and procedures.
Develop and maintain financially self-supporting activities and programs.
Communicate clearly and concisely, both orally and in writing.
Plan and schedule multiple recreational and educational programs and events.
Operate and use modern office equipment including computer, printers and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Produce publications through desktop publishing.
Recruit, motivate, and encourage volunteers.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible experience in parks and recreation and
community services planning, including two years of supervisory or lead
responsibility. Desirable experience includes public project construction and
facility management experience.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in recreation, leisure studies, sociology, public administration,
communications, landscape architecture, architecture, or a related field. A
Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
WORKING CONDITIONS
Environmental Conditions:
Primarily office environment with some field environment exposure; travel from site to
site; field environment exposure to outside atmospheric conditions, dust, and noise;
may work in or around indoor and outdoor recreational facilities; irregular work hours;
exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; travel to various locations; light to
medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of
fingers; talking; hearing; near acuity.
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COMMUNITY SERVICES TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under direct supervision, performs a variety of administrative support work within the
Parks and Recreation Department, including assisting with research, analysis, program
development, report writing, grant administration, publicity and public information
pertaining to the Parks and Recreation Department programs. This position is not
overtime exempt. The City has the discretion to make occasional adjustments of the
work week, work day or hours for this position to serve the interest of the City's
operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from various management staff.
May exercise lead worker supervision over technical and clerical staff, administer
contracts and monitor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assist in coordinating, monitoring, and administering assigned program areas
including but not limited to commercial and residential solid waste and recycling
programs; household hazardous waste collection; used oil recycling; public
transit, and senior and disabled paratransit; assist in assigned administrative
support functions including file maintenance, records storage, and budget; may
direct the work activities of assigned technical or clerical personnel or other
subordinate staff or administer contract operations.
2. Assist in implementing operational, administrative, program, and other policies
and procedures; provide administrative support and research.
3. Provide preliminary analysis for the preparation and administration of assigned
budget(s); assist in maintaining and monitoring of appropriate budgeting controls;
prepare various financial reports as required.
4. Under supervision, collect, compile, and analyze information from various
sources on a variety of specialized topics related to assigned programs; prepare
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reports which present and interpret data, and identify alternatives; make and
justify recommendations.
5. Assist in administering maintenance and service contracts, developing requests
for proposals, and conducting research on specifications.
6. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
7. Participate in special projects and studies including background research of new
programs and services, and feasibility analysis; prepare and present reports.
8. Assist in preparation of and monitoring grant programs, related proposals, and
grant progress reports.
9. Participate in various committees; attend and participate in professional group
meetings.
10. Make oral and written presentations to the staff, the public and professional
groups.
11. Participate in the preparation and revision of brochures and other administrative
materials; develop educational displays; may be asked to assist with youth
outreach and school presentations.
Marginal Functions:
1. May serve as a liaison with public and private organizations, community groups,
and other social organizations; make presentations as required.
2. May draft press releases, newspaper articles, public service announcements,
and newsletters.
3. May participate in contract administration with outside consultants and
developers.
4. Serve as emergency response worker as necessary.
5. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Principles of integrated waste management, including solid waste source reduction,
recycling, and composting.
Practices of public transit and paratransit programs.
Principles of mathematics and statistics.
Principles of business letter writing and basic report preparation.
Methods of research, program analysis, and report preparation.
Public relations techniques.
Spreadsheet, word processing, and financial management computer applications.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Ability to:
Understand, interpret, and communicate the City's procedures, rules and regulations,
and implement applicable procedures.
Perform varied technical administrative work.
Perform routine clerical work.
Operate and use modern office equipment including computer, printers and copiers.
Enter data into a computer at a speed necessary for successful job performance.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform administrative and analytical activities for assigned programs.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Research, analyze, and evaluate programs, policies, and procedures.
Prepare clear and concise reports.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
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Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in areas of responsibility.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of increasingly responsible administrative and analytical experience.
Public agency experience, including work experience in the areas of integrated
waste management, recycling, transit, or paratransit programs is preferred.
Training
Equivalent to completion of the twelfth grade supplemented by specialized or
college level course work in environmental sciences, public administration,
journalism, communications, or a related field. Graduation from an accredited
college or university with a Bachelor's degree from an accredited college or
university with an emphasis in environmental sciences, public administration,
journalism, communications or a related field is preferred.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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CROSSING GUARD
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To escort school children across the street in a safe manner after verifying visually and
audibly that that it is safe to enter the intersection; halt vehicles through the use of a
hand-held stop sign held in a raised position above the head, while walking across an
intersection; maintain order among children waiting to cross the street at street crossing
points; report the license numbers of vehicles violating school crosswalk-related traffic
laws to designated supervisor; instill an awareness in school children of safety
measures necessary for safe street crossing. This position is temporary, part-time, and
not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from supervisory, management or higher-level
maintenance staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform crossing guard duties to escort children and adults across the street in a
safe manner after verifying visually and audibly that it is safe to enter the
intersection.
2. May set up, monitor, and take down traffic warning devices and barricades for
traffic control.
3. May perform regular sidewalk inspections and measure and report sidewalk and
street maintenance and repair needs.
4. May perform street light inspections to verify proper function.
Marginal Functions:
1. Respond to public inquires in a courteous manner.
2. Perform clerical support duties.
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3. Serve as emergency response worker as necessary.
4. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Safety principles and practices including safety rules when crossing streets.
Basic first aid methods and techniques.
Principles of measurement.
Modern office procedures, methods, and equipment.
Word processing computer applications.
Ability to:
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Fluently speak the English language and understand both written and oral English
usage.
Establish and maintain effective working relationships with those contacted in the
course of work, including working effectively with school children.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data into a computer at a speed necessary for successful job performance.
Remain calm and use good judgment in emergency situations.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Prior experience working with children is desirable.
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Training
Equivalent to completion of twelfth grade.
License or Certificate
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Field environment; frequent exposure to outside atmospheric conditions; exposure to
noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may
affect the respiratory system, eyes or skin; work in exposed places; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions include repetitive light lifting of a "Stop" sign in a raised position
above the head with either arm; clear vision of 20/40 minimum with no color blindness;
hearing sufficient to discern approaching vehicles, children, adults, or other moving
objects across a frequency range from 500 hertz (Hz) to 3,000 Hz with or without a
hearing aid; frequent stepping up and down from a curb; ability to walk a minimum of 70
feet within 12 seconds; ability to grasp and restrain children from moving into an unsafe
area; maintaining physical condition necessary for sitting, standing or walking for
prolonged periods of time; travel to various locations; operating motorized vehicles;
medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping;
kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near
and far acuity; depth perception.
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CROSSING GUARD SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To coordinate and provide lead worker supervision of crossing guards, provide parking
enforcement, other municipal code compliance support activities and to provide support
to the full range of Public Works activities. This position is not overtime exempt. The
City has the discretion to make occasional adjustments of the work week, work day or
hours for this position to serve the interest of the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from division manager or other designated supervisor.
Exercises lead worker supervision over crossing guard and maintenance staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Schedule, plan, organize and provide safety and related training to crossing
guards for coverage of locations throughout the City.
2. Monitors, supervises, and trains crossing guards.
3. May substitute for absent crossing guards.
4. Observes crossing guard locations for safety checks and compliance with City
policies.
5. Inspects parking compliance in shopping centers, along key commercial corridors
and streets in the vicinity of schools, and other City streets and issues parking
citations.
6. May assist with traffic control and direct traffic during emergencies or congested
periods and in support of public works maintenance and repair efforts.
7. May remove debris from City rights-of-way, including but not limited to shopping
carts, barricades, dirt, lumber, bricks, auto parts, nails, glass, and dead animals.
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8. May place barricades and signs for traffic control.
9. May transport and place radar speed trailer or other trailers.
10. May operate high-pressure graffiti removal sprayer.
11. May make contact with residents or the driving public to provide information and
literature regarding municipal codes.
12. May issue citations for violations of municipal codes.
13. May enter information in computer devices and maintain computer databases.
Marginal Functions:
1. Respond to public inquires in a courteous manner.
2. Assist Public Works administrative staff as directed.
3. Serve as emergency response worker as necessary.
4. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Municipal codes and citation procedures.
Principles of business letter writing and basic report preparation.
Public relations techniques.
Word processing computer applications.
Modern office procedures, methods, and equipment.
Principles of supervision, training and performance evaluation.
English usage, spelling, grammar, and punctuation.
Ability to:
Organize and schedule coverage of a number of posts and coordinate part-time staff.
Perform a variety of skilled and semi-skilled maintenance, construction, and repair work
in the area of work assigned.
Operate a variety of vehicular and stationary mechanical equipment in a safe and
effective manner. Drive a pick-up truck with trailer in a safe and effective manner.
Perform a variety of manual tasks for extended periods of time and in unfavorable
weather conditions.
Perform heavy manual labor.
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Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data into a computer at a speed necessary for successful job performance.
Prepare clear and concise reports and correspondence.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of experience performing maintenance work, traffic control or related
activities and one year of supervisory responsibility.
Training
Equivalent to completion of twelfth grade. College level work in civil engineering,
public administration, business administration or a related field is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Field environment; exposure to outside atmospheric conditions; exposure to noise, dust,
grease, smoke, fumes, gases or other atmospheric conditions that may affect the
respiratory system, eyes or skin; work around moving mechanical parts of equipment,
tools or machinery; high traffic areas close to moving vehicles, exposed places and
computer screens.
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Physical Conditions:
Essential functions include repetitive light lifting of a "Stop" sign in a raised position
above the head with either arm; clear vision of 20/40 minimum with no color blindness;
hearing sufficient to discern approaching vehicles, children, adults, or other moving
objects across a frequency range from 500 hertz (Hz) to 3,000 Hz with or without a
hearing aid; frequent stepping up and down from a curb; ability to walk a minimum of 70
feet within 12 seconds; ability to grasp and restrain children from moving into an unsafe
area; maintaining physical condition necessary for sitting, standing or walking for
prolonged periods of time; travel to various locations; operating motorized vehicles;
medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping;
kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near
and far acuity; depth perception.
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DEPUTY CITY CLERK I
DEPUTY CITY CLERK II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist in coordinating and administering programs and activities of the City Clerk's
Division; to assist in maintaining official municipal records and monitoring publication of
all official City notices; and to assume responsibilities of the City Clerk as assigned.
These positions are not overtime exempt. The City has the discretion to make
occasional adjustments of the work week, work day or hours for these positions to serve
the interest of the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
Deputy City Clerk I--This is the entry-level class in the Deputy City Clerk series. This
class is distinguished from the Deputy City Clerk II by the performance of the more
routine tasks and duties assigned to positions within the series.
Deputy City Clerk II--This is the full journey-level class within the Deputy City Clerk
series. Employees within this class are distinguished from the Deputy City Clerk I by the
performance of the full range of duties as assigned. Employees at this level receive only
occasional instruction or assistance as new or unusual situations arise, are fully aware
of the operating procedures and policies of the City Clerk's Division and may be
appointed to serve as acting City Clerk in the absence of the City Clerk.
SUPERVISION RECEIVED AND EXERCISED
Deputy City Clerk I
Deputy City Clerk II
Receives general supervision from the City Clerk.
May exercise lead worker supervision over clerical staff.
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ESSENTIAL AND MARGINAL FUNCTION STATEMENTS—Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Deputy City Clerk I
Deputy City Clerk II
Essential Functions:
1. Assist in coordinating and administering programs and activities in the City
Clerk's Division; research a variety of legal material; ensure compliance with
current laws and regulations.
2. Provide responsible staff assistance and support to the City Clerk.
3. Prepare a variety of documents, including resolutions, ordinances, reports, and
related correspondence.
4. Compile and coordinate the preparation of the City Council agendas; attend
meetings; and assist in preparing minutes.
5. Review City Council mail for reproduction and distribution.
6. Compose and publish notices for special meetings, public hearings, public bids
and openings; ensure compliance with legal guidelines; adhere to proper legal
noticing procedures; prepare and maintain log of legal notice posting and
publication.
7. Conduct public bid openings; attend and record sealed bid openings; update and
maintain bidders list.
8. Assist with election activities; administer oaths of office; register voters; process
initiatives, referendums and recall drives.
9. Maintain logs and records in compliance with the Fair Political Practices
Commission.
10. Prepare and execute affidavits.
11. Maintain claim, tort and legal opinion files and logs.
12. Prepare and distribute the City Council annotated agenda.
13. Maintain a log of all documents forwarded to County Recorder and prepare
correspondence transmitting documents to be recorded.
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14. Perform data entry for all City records; assist in the maintenance of the City
Clerk's indexing system and optical information retrieval system.
15. File and retrieve documents; determine placement or establish new placement in
accordance with established procedures; maintain and update file guide.
16. Maintain and update the City's Internet Home Page.
17. Produce monthly and quarterly departmental reports for the purpose of
maintaining current and correct file information.
18. Assist with scanning of all required documents along with indexing and back-up
procedures.
19. Assist in creating and updating a records management plan and procedures
manual for City Clerk's Division.
20. Receive contracts and verify transmittals; assign file and contract numbers.
21. Maintain database for resolutions, ordinances, and minutes.
22. Prepare cable television notices for City's government channel.
23. Prepare surety release letters after action by the City Council to exonerate or
reduce the surety.
24. Answer phones, take messages, and answer inquiries for City Clerk's Division
and City Manager's Office.
25. Create certificates of recognition/appreciation and proclamations for the City
Council.
26. Maintain vault and file cabinets assuring orderliness and cleanliness; keep
accurate record of file locations.
27. Research and coordinate responses to public records requests.
28. Assist with claims processing.
29. Provide technical and clerical support to the City Clerk.
30. May prioritize work assignments, assist with the preparation of performance
evaluations, and participate in the training of clerical staff.
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31. Prepare written agenda reports and make oral presentations to the City Council,
staff, the public and professional groups.
Deputy City Clerk II
In addition to the Essential Functions for Deputy City Clerk I:
32. Coordinate the document imaging system and maintenance of complex filing and
computerized record systems.
33. Coordinate the subpoena response function of the City Clerk's Division as
needed.
34. Assist with risk management responsibilities, including monitoring contracts and
agreements, insurance review, cost recovery for City property damage,
insurance, and underwriting reporting.
35. May be appointed to serve as City Clerk in the absence of the City Clerk.
Deputy City Clerk I
Deputy City Clerk II
Marginal Functions:
1. Assist in the preparation and administration of the department budget; monitor
expenditures; recommend modifications or adjustments, as necessary.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Deputy City Clerk I
Knowledge of:
Principles and practices of records management, scanning, and document imaging
operations.
Methods and techniques of record keeping.
Methods and procedures of data entry.
Principles of business letter writing and basic report preparation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
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Bid procedures.
Pertinent records retention and destruction laws, codes, and regulations.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles of supervision, training, and performance evaluation.
Ability to:
Interpret and explain City policies and procedures.
Research, analyze, and evaluate records and files.
Assist in the development and implementation of a Citywide records management
program.
Understand and comply with all posting and publication guidelines.
Operate and use modern office equipment including computer, printers, and copiers.
Type and/or enter data on a computer at a speed necessary for successful job
performance.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of increasingly responsible office management experience, preferably
including one year in a City Clerk's Office.
Training
Equivalent to the completion of the twelfth grade, including college level course
work in business administration, public administration, or a related field is
desirable.
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License or Certificate:
Ability to obtain an appropriate, valid Municipal Clerk and/or Records Manager
certification is desirable.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Deputy City Clerk II
Knowledge of:
Principles and practices of records management, scanning, and document imaging
operations.
Methods and techniques of record keeping.
Methods and procedures of data entry.
Principles of business letter writing and basic report preparation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Bid procedures.
Pertinent records retention and destruction laws, codes, and regulations.
Principles and practices of contract administration.
Methods of research and report preparation.
Pertinent Federal, State, and local laws, codes and regulations.
Principles of supervision, training, and performance evaluation.
Ability to:
Independently perform administrative and analytical activities in the area of work
assigned.
Interpret and explain City policies and procedures.
Research, analyze, and evaluate records and files.
Assist in the development and implementation of a Citywide records management
program.
Understand and comply with all legal posting and publication guidelines.
Operate and use modern office equipment including computer, printers and copiers.
Type and/or enter data on a computer at a speed necessary for successful job
performance.
Independently prepare correspondence and memoranda.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public in
area of responsibility.
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Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible office management and/or administrative
and analytical experience, including two years in a City Clerk's Office.
Training
Equivalent to the completion of two years of college-level courses in business
administration, public administration, or a related field. Completion of the twelfth
grade and two additional years of experience in a City Clerk's Office may be
substituted for the college requirement.
License or Certificate:
Possession of or ability to obtain, an appropriate, valid Municipal Clerk and/or Records
Manager certification is desirable.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Deputy City Clerk I
Deputy City Clerk II
Environmental Conditions:
Office environment; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting or
standing for prolonged periods of time; light to medium lifting, carrying, pushing, and
pulling; reaching; handling; use of fingers; talking; hearing; near acuity.
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DEPUTY CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To provide highly responsible and complex administrative support to the City Manager;
may be appointed to serve as a department head or supervise a department head
position with responsibility to plan, direct, manage, and oversee any of the City's
programs, functions, or departments as determined by the City Manager, including but
not limited to: active adult programs, administrative services, affordable housing
programs, animal and vector control, city clerk, community development, community
services, finance and accounting, economic development and redevelopment,
emergency preparedness, human resources, legislation monitoring, parks and facilities,
public works, recreation, risk management, solid waste and recycling, and other areas
of responsibility and special projects as assigned. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. May serve as acting City Manager in the City Manager's and Assistant City
Manager's absence consistent with written authorization of the City Manager.
2. Provide highly responsible and complex staff assistance and support to the City
Manager.
3. May be appointed by City Manager to serve as City Treasurer.
4. May be appointed by the City Manager to serve as the Administrative Services
Director, Community Development Director, Finance Director, Parks and
Recreation Director, Public Works Director, or other department head position.
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5. May be appointed to perform the Personnel Officer responsibilities of the City's
Personnel Rules for Competitive Service Employees and to serve as the City's
Risk Manager, and/or Public Information Officer.
6. May oversee management of City finance and investment activities, the budget,
accounting, purchasing, business registration, and special assessment districts.
7. May plan, manage, and oversee economic development, affordable housing,
community development, capital projects, emergency preparedness, legislation
monitoring, public information, and franchise agreements.
8. May manage the City's legislative monitoring program and develop the annual
legislative program; research proposed legislation and strategies with appropriate
staff; attend hearings, testify, and prepare reports as needed.
9. May oversee and administer certain contracts for the provision of services to
City, such as law enforcement and building and safety.
10. Manage the development and implementation of goals, objectives, policies, and
priorities for each assigned service area; provide expertise in application and
interpretation of the Municipal Code.
11. Recommend, within City policy, appropriate service, and staffing levels, monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures, and allocate resources accordingly.
12. Plan, direct, and coordinate, through subordinate level staff and private
contractors, the work plan for each assigned service area; review and evaluate
work methods and procedures; meet with management staff to identify and
resolve problems.
13. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
14. Select, train, motivate and evaluate assigned personnel; provide or coordinate
staff training; work with employees to correct deficiencies; implement discipline
and termination procedures.
15. Oversee and participate in the development and administration of the City
budget; approve the forecast of funds needed for staffing, equipment, materials,
and supplies for assigned service areas; and implement budgetary adjustments
as appropriate and necessary.
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16. Explain and interpret City department programs, policies, and activities; negotiate
and resolve sensitive and controversial issues.
17. Represent the City of Moorpark to the public, elected officials and outside
agencies; coordinate activities with other departments, outside agencies, and
organizations.
18. Participate on a variety of boards, commissions, and committees; provide staff
support to assigned boards and commissions.
19. Oversee planning and implementation of special projects and assigned capital
improvement projects.
20. Prepare staff reports, resolutions, ordinances, contracts, agendas,
correspondence, and other related documents, and make verbal staff
presentations.
21. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of municipal government administration and
privatization.
22. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
23. May oversee the City's computer and telephone systems and data processing;
respond to communication technology issues.
24. May supervise the City Clerk and perform all of the essential functions of a
Deputy City Clerk if appointed consistent with Sections 40813 and 40814 of the
Government Code or may perform the responsibilities of the City Clerk job
classification if appointed by the City Manager.
Marginal Functions:
1. Serve as emergency response worker as required.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal service delivery
program.
Management skills to analyze programs, policies, and operational needs.
Negotiation strategies.
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Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Provide administrative and professional leadership and direction.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Plan, organize, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of a comprehensive municipal
government.
Identify and respond to community issues, concerns and needs related to area of
responsibility.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Develop and administer departmental goals, objectives, and procedures.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Operate and use modern office equipment including computer, printers, and copiers.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Eight years of increasingly responsible experience in municipal government,
including a minimum four years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, economics,
urban planning, engineering, government or a related field. A Master's degree is
desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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DEPUTY COMMUNITY DEVELOPMENT DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan organize and manage the activities and operations of one or more divisions of
the Community Development Department; oversee and manage the various technical
and administrative functions of the land use planning process; serve as the
department's principal staff to the Planning Commission; coordinate assigned activities
with other divisions, departments, and outside agencies; assist the Community
Development Director in overseeing and managing the activities and operations of the
entire Community Development Department; provide highly responsible and complex
administrative support to the Community Development Director, City Manager, or
Assistant or Deputy City Manager; and perform related duties as assigned. This position
is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Community Development Director, City
Manager or Assistant or Deputy City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all assigned Community Development
Department divisions and all related contracted services; recommend and
administer policies and procedures; assist the Community Development Director
in managing the day-to-day activities and operations of the Community
Development Department.
2. Provide responsible staff assistance and support to the Community Development
Director, City Manager, or Assistant or Deputy City Manager, and serves as the
Department's principal staff to the Planning Commission.
3. When designated by the City Manager or Community Development Director, act
as hearing officer for zoning or code compliance related administrative hearings.
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4. Oversee and manage a comprehensive planning division which includes
interpreting and implementing the General Plan and zoning ordinances as
adopted by the City. Responsibilities include processing applications for land
development entitlements including development project review, site inspections,
environmental assessment and clearance, and long-range city and regional
planning.
5. Analyze development projects including full engineering, architectural,
landscape, lighting, and other related project plan review; guide the design of
development projects to result in high quality, environmentally sensitive,
aesthetically pleasing, and functional and sustainable development projects.
6. Manage the development and implementation of Community Development
Department goals, objectives, policies, and priorities for each assigned division.
7. Recommend, within City policy, appropriate service, and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
8. Plan, direct and coordinate, through subordinate level staff, the Community
Development Department's work plan; assign projects and programmatic areas
of responsibility; review and evaluate work methods and procedures; meet with
management staff to identify and resolve problems.
9. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
10. Select, train, motivate and evaluate Community Development Department
personnel; provide or coordinate staff training; work with employees to correct
deficiencies; implement discipline and termination procedures.
11. Oversee and participate in the development and administration of the Community
Development Department budget; manage cost recovery and time accounting
efforts; approve the forecast of funds needed for staffing, equipment, materials,
and supplies; approve expenditures and implement budgetary adjustments as
appropriate and necessary.
12. Explain and interpret Community Development Department programs, policies,
and activities; negotiate and resolve sensitive and controversial issues; responds
to and resolves difficult and sensitive citizen inquiries and complaints.
13. Represent the Community Development Department to other City departments,
elected officials and outside agencies; coordinate Community Development
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Department activities with those of other departments and outside agencies and
organizations.
14. Provide staff assistance to the department head or City Manager; participate on a
variety of boards, commissions, and committees; prepare and present staff
reports and other necessary correspondence.
15. Provide staff support to the Planning Commission.
16. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of planning, code compliance, and building and
safety.
17. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
18. Provide expertise in application and interpretation of the Zoning Code.
19. Provide regular reports to the department head and City Manager on the status
of development applications and code compliance activities.
20. Maintain organized and accurate records, files, and databases for entitlement
processing, including key deadlines for action and expiration dates for permits.
21. As assigned, serves as acting Community Development Director in the absence
of the Community Development Director.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a comprehensive municipal community
development program, including planning, affordable housing, building and
safety, code compliance, economic development, and related programs.
Reporting and tracking methods for development applications including entitlement
review and compliance with conditions of approval.
Reporting and tracking methods for code compliance activities.
Advanced site planning and architectural design techniques and methods.
Principles and practices of building construction, structural design, and processing
procedures for land development.
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Pertinent building related codes, ordinances, and regulations enforced by the City
including the Uniform Building Code, plumbing, electrical, and mechanical codes,
zoning ordinances, general land use codes, and related City codes and state
mandated regulations.
Civil engineering principles and practices.
Geographic information system software.
Planning theory and social policies.
Technical report writing.
Methods and techniques of research and analysis related to urban development and
environmental impact assessment.
Current literature, information sources and research techniques in the field of urban
planning.
Affordable housing programs including deed restriction provisions, home mortgage
financing and related procedures.
Principles and practices of tax increment financing.
Principles and practices of state and federal tax credit financing, home mortgage
financing and other forms of public assistance provided for private for-profit and
non-profit housing developments.
Management skills to analyze programs, policies, and operational needs.
Negotiation strategies.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes and regulations including CEQA.
English usage, spelling, grammar, and punctuation.
Ability to:
Oversee and participate in the management of the Community Development
Department activities, including management of the Planning Division and other
divisions of the Community Development Department as assigned, including
responsibility for administration, development review, long-range and regional
planning, environmental review, code compliance, and entitlement processing for
development projects.
Plan, organize, direct, and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of assigned areas of
responsibilities including one or more divisions of the Department.
Develop and administer division goals, objectives, and procedures.
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Identify and respond to community concerns and needs related to assigned areas of
responsibility.
Prepare reports that provide essential management information on the status of
development applications and code compliance activities.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers and copiers.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in areas of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible urban planning experience, including three
years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in urban planning, engineering, business administration,
public administration or a related field. A Master's degree is desirable.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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DEPUTY FINANCE DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist in the planning, directing, management and oversight of the activities and
operations of the Finance Department, including preparation of the budget, accounting,
accounting system maintenance, payroll, financial reporting and audits, assessment
district administration, purchasing, fixed asset management, cost allocation
administration, grant management, and office equipment and supplies management and
maintenance; coordinate assigned activities with other City departments and outside
agencies; provide highly responsible and complex administrative support; serve as
acting Finance Director in the Finance Director's absence; may serve as City Treasurer
if appointed by the City Manager; and perform related duties as assigned. This position
is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from Department Head, Deputy City Manager, Assistant City
Manager or City Manager.
Exercises direct and primary supervision over technical, professional, and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the Finance Director, City
Manager, Assistant City Manager or Deputy City Manager.
2. Assume direct responsibility for administering and monitoring assigned
programs, projects, services, and activities of the Finance Department, including
accounting, accounting system maintenance, payroll, financial reporting and
audits, assessment district administration, purchasing, fixed asset management,
cost allocation administration, contract administration, grant management, time
accounting, budget preparation, and supervision.
3. Plan and coordinate the work plan for the assigned programs, divisions, and/or
department.
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4. Participate in employee selection and supervise, train, motivate and evaluate
assigned personnel; prioritize work activities and projects and review work of
assigned personnel for accuracy; work with employees to correct deficiencies;
implement discipline in accordance with City rules.
5. Prepare agreements; oversee and administer contracts and direct the work of
consultants and contractors.
6. Monitor legislative developments related to areas of responsibility.
7. Participate in the development and administration of annual operating budget,
including the forecast of funds needed for staffing, equipment, materials, and
supplies; monitor and recommend approval of expenditures within approved
limits.
8. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within departmental and City policy, appropriate
service and staffing levels.
9. Draft goals, objectives, policies, procedures, and priorities for assigned
programs; implement and administer the approved goals, objectives, policies,
procedures, and priorities for assigned programs.
10. Supervise the preparation of financial reports to the City Council, City Manager,
City departments and other governmental and regulatory bodies; review
analytical reports to ensure that data is accurate and complete.
11. Oversee audits to ensure that the City is maintaining proper internal controls and
is in compliance with established policies and procedures and state law.
12. Consult with and advise departments concerning budgetary and financial issues
and problems; assist in the review and analysis of revenue estimates,
expenditures, and fund conditions; prepare special and periodic financial reports.
13. Direct and participate in developing findings, alternatives and recommendations
involving complex revenue and financial management issues.
14. Monitor developments related to finance and accounting matters and evaluate
their impact on City operations and financial programs; recommend and
implement policy and procedural improvements.
15. Provide staff assistance to the Finance Director; complete special projects as
assigned; represent the Finance Director with senior management and the City
Council.
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16. Receive and respond to difficult and sensitive inquiries and complaints from the
public, press, or other agencies.
17. Prepare and present staff reports, ordinances, resolutions, and other supporting
documentation for City Council and appointed commissions and boards.
18. Prepare and monitor program grants and related documentation required to
retain grant eligibility and funding.
19. Conduct a variety of organizational and operational studies and investigations
including assistance with confidential investigations; recommend modifications to
City or department programs, policies, procedures, and fees as appropriate.
20. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the areas of responsibility; represent City at local and regional
meetings.
21. May serve as liaison for Finance Department with other City departments,
outside agencies, public and private organizations, and community groups; make
presentations as required; negotiate and resolve sensitive and controversial
issues.
22. As assigned, serve as acting Finance Director in the absence of the Finance
Director, and may serve as City Treasurer if appointed by the City Manager.
Marginal Functions;
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a comprehensive municipal financial management
program.
Principles and practices of general, fund, and governmental accounting principles and
practices including financial statement preparation and methods of financial
control and reporting.
Principles and practices of municipal budget preparation and administration.
Practices and methods of public agency financing.
Methods and techniques of revenue analysis and interpretation.
Principles and practices of cost accounting and internal control and auditing. •
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Principles and practices of public purchasing and contracting, including competitive
bidding procedures and contract administration.
Financial research and report preparation methods and techniques.
Automated financial management systems.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles of supervision, training, and performance evaluation.
Principles of conducting a workplace investigation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of mathematics and statistics.
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Provide administrative and professional leadership and direction.
Provide complex managerial support in directing a comprehensive municipal financial
management program.
Develop and administer departmental goals, objectives, and procedures.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Plan and direct a variety of financial and internal service programs and activities.
Evaluate financial programs and make sound recommendations for improvement.
Develop and implement financial procedures and controls.
Ensure compliance with applicable bond and investment laws.
Perform complicated mathematical calculations and analyses.
Perform complex administrative and analytical activities for assigned programs.
Understand the organization and operation of the assigned department as necessary to
perform assigned responsibilities.
Manage, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Prepare and administer division and/or department budgets.
Prepare clear, concise, and comprehensive administrative and technical reports.
Read and interpret complex data, information, and documents.
Work on multiple, concurrent projects with strict deadlines and with frequent
interruptions.
Interpret and apply Federal, State, and local laws, regulations, policies, and procedures.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of a comprehensive municipal
Finance Department.
Identify and respond to community issues, concerns and needs related to area of
responsibility.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals and objectives.
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Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare and present clear and concise administrative and financial reports to a variety
of City officials and the public.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Research, analyze, and evaluate new service delivery methods and techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible finance experience, preferably for a
municipal government agency, including three years of administrative and
supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in finance, accounting, or a related field. A Master's degree is
desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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ECONOMIC DEVELOPMENT AND HOUSING MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the activities and operations of economic
development and affordable housing projects and programs and to supervise, assign
and review the work of assigned staff responsible for affordable housing projects and
programs; responsible for City programs and activities to attract and retain businesses
within the City and to market these programs; evaluate potential options for disposition
and revenue generation of certain City properties for affordable housing and economic
development purposes. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager or Department Head as assigned by
the City Manager.
Exercises direct and primary supervision over professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties may include, but are not
limited to, the following:
Essential Functions:
1. Provide technical assistance and training to City staff in matters related to
economic development, and affordable housing programs and activities.
2. Provide responsible staff assistance and support to the City Manager or
Department Head as assigned by the City Manager.
3. Assist with property acquisition actions of City as assigned.
4. Oversee and coordinate the transition of Redevelopment Agency functions and
responsibilities.
5. Plan, prioritize, assign, supervise and review the work of staff and consultants
responsible for the preparation and administration of affordable housing
programs and activities including the preparation and amendment and monitoring
of regulatory agreements, affordable housing sections of development
agreements, and affordable housing agreements. Perform such work in absence
of assigned staff.
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6. Recommend and assist in the preparation and implementation of City goals and
objectives in areas of Economic Development and Affordable Housing and
implement approved activities.
7. Establish schedules for development performance and other provisions of
disposition and development agreements with private developers for the sale and
redevelopment of City-owned property.
8. Oversee City agreements for professional consulting services relating to housing
and specified economic development programs and activities; monitor contract
payments; ensure contracts are within budget requirements; ensure compliance
with contract obligations.
9. Analyze operating and capital improvement project budgets for specified areas of
responsibility.
10. Prepare the City Annual Operating Budget for areas of responsibility; participate
in the preparation of the Capital Improvement Project Budget funded with bond
financing and supervise the preparation, development, and administration of
annual budget programs for the City Housing Fund; develop estimates of funds
needed for staffing and related expenses; recommend expenditures and
implement appropriate budget adjustments.
11. Participate in the preparation and administration of assigned budget; complete
line-item budget analysis as assigned; submit budget recommendations; monitor
expenditures.
12. Monitor legislative developments related to economic development and housing
programs.
13. Assist City departments in the preparation and maintenance of financial and
other economic development or housing records.
14. Assist with bond issues including preparation of debt service projections and
analysis.
15. Attend and participate in professional training and group meetings; stay abreast
of new trends and innovations in the field of affordable housing and economic
development; and represent City at regional and state meetings.
16. Coordinate activities with other City departments and public agencies, Chamber
of Commerce, economic development collaboratives, and applicable affordable
housing organizations.
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17. May be assigned responsibility for related programs and activities including
Business Registrations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of community development and economic
development.
Affordable housing programs including deed restriction provisions, home mortgage
financing and related procedures.
Principles and practices of tax increment financing.
Principles and practices of state and federal tax credit financing, home mortgage
financing and other forms of public assistance provided for private for-profit and
non-profit housing developments.
Principles and practices of budgeting.
Principles and practices of contract administration.
Review and analysis of business plans and financial statements.
Principles of supervision, training, and performance evaluation.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of subordinate staff.
Select, supervise, train, and evaluate staff.
Conduct financial research and analysis.
Communicate clearly and concisely, both orally and in writing.
Manage contracts.
Establish and maintain effective working relationships with those contacted in the
course of work.
Effectively manage contracts and evaluate the work of contractors.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to Agency Board, City
Council, and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Prepare a variety of reports and analyses.
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Operate and use modern office equipment including computer, printers, and copiers.
Utilize computer equipment and software to produce appropriate reports, informational
items, tracking systems and related documents.
Apply Federal, State, and local laws and regulations pertaining to housing and
redevelopment programs projects and activities.
Evaluate financial data and recommend improvements.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible experience with public agency economic
development programs, projects, and activities including affordable housing in
California, and including two years of supervisory or lead worker responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public or business administration, urban planning, finance,
economics or a related field. A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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ECONOMIC DEVELOPMENT AND PLANNING MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage and coordinate the activities and operations of various divisions of
the Community Development Department, including Economic Development, Planning
and Code Compliance; coordinate assigned activities with other City departments and
outside agencies; develop and coordinate City programs and activities to attract and
retain businesses within the City and to market these programs; manage the City's
business registration program; evaluate potential options for disposition and revenue
generation of certain City properties for affordable housing and economic development
purposes; supervise affordable housing activities if assigned; and to provide responsible
and administrative support to the Community Development Director, Deputy Community
Development Director, or other City Manager designee. This position is overtime
exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director, Deputy
Community Development Director, or other City Manager designee.
Exercises direct and primary supervision over supervisory, professional, technical and
clerical staff; administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS—Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume management responsibility for services, activities, and programs of the
Economic Development, Planning, and Code Compliance Divisions of the
Community Development Department and other assigned responsibilities,
including related contracted services; prepare and administer policies and
procedures.
2. Provide responsible staff assistance and support to the Community Development
Director, Deputy Community Development Director, or other assigned supervisor.
3. Manage and participate in the development and implementation of Community
Development Department goals, objectives, policies, and priorities for each
assigned division or service area.
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4. Coordinate activities with other City departments and public agencies, Chamber
of Commerce, economic development collaboratives, and applicable affordable
housing organizations.
5. Recommend, within Departmental policy, appropriate service, and staffing levels;
monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; allocate resources accordingly.
6. Plan, direct and coordinate the work plan of any assigned division of the
Community Development Department; assign projects to subordinate staff;
review and evaluate work methods and procedures; meet with staff to identify
and resolve problems.
7. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
8. Train and evaluate department personnel; provide or coordinate staff training;
work with employees to correct deficiencies; implement discipline.
9. Participate in the preparation and administration of the Community Development
Department budget as assigned; complete revenue and expenditure projections;
monitor expenditures, cost recovery, and time accounting.
10. Explain and interpret Community Development Department programs, policies,
and activities; negotiate and resolve sensitive and controversial issues.
11. Establish schedules for development performance and other provisions of
disposition and development agreements with private developers for the sale and
redevelopment of City-owned property.
12. Oversee City agreements for professional consulting services related to assigned
programs and activities; monitor contract payments; ensure contracts are within
budget requirements; ensure compliance with contract obligations.
13. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
14. Monitor legislative developments related to assigned activities and programs.
15. Attend and participate in professional training and group meetings, stay abreast
of new trends and innovations for assigned areas of responsibility; and represent
City at local and regional meetings.
16. Provide expertise in application and interpretation of the Municipal Code,
including Zoning Code.
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17. Provide regular reports to the department head and City Manager on the status
of development applications and assigned programs and activities.
18. Maintain organized and accurate records, files, and databases for entitlement
processing and all other assigned areas of responsibility, including key deadlines
for action and expiration dates for permits or agreements.
19. May be assigned responsibility for supervising affordable housing programs and
activities and including assisting with bond issues including debt service
projections and analysis.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal community
development program, including economic development, planning, affordable
housing, building and safety, code compliance and related programs.
Reporting and tracking methods for development applications including entitlement
review and compliance with conditions of approval.
Reporting and tracking methods for code compliance activities.
Advanced site planning and architectural design techniques and methods.
Planning theory and social policies.
Principles and practices of building construction, structural design, and processing
procedures for land development.
Pertinent building related codes, ordinances, and regulations enforced by the City
including the Uniform Building Code, plumbing, electrical, and mechanical codes,
zoning ordinances, general land use codes, and related City codes and state
mandated regulations.
Civil engineering principles and practices.
Geographic information system software.
Technical report writing.
Methods and techniques of research and analysis related to urban development and
environmental impact assessment.
Current literature, information sources and research techniques in the field of urban
planning.
Affordable housing programs including deed restriction provisions, home mortgage
financing and related procedures.
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Principles and practices of tax increment financing.
Principles and practices of state and federal tax credit financing, home mortgage
financing and other forms of public assistance provided for private for-profit and
non-profit housing developments.
Management skills to analyze programs, policies, and operational needs.
Negotiation strategies.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes and regulations including California
Environmental Quality Act (CEQA).
English usage, spelling, grammar, and punctuation.
Ability to:
Oversee and participate in the management of the Economic Development and
Planning Divisions and other divisions of the Community Development
Department as assigned, including responsibility for administration, development
review and entitlement processing for development projects, long-range and
regional planning, environmental review, business registration, and code
compliance.
Plan, organize, direct and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of assigned areas of
responsibilities including one or more divisions of the Department.
Develop and administer division goals, objectives, and procedures.
Identify and respond to community concerns and needs related to assigned areas of
responsibility.
Prepare reports that provide essential management information on the status of
development applications and code compliance activities.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers, and copiers.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
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Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in areas of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible urban planning experience that includes
public agency economic development and affordable housing programs, projects
and activities, and including two years of administrative and supervisory
responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in urban planning, engineering, economics, business
administration, public administration or a related field. A Master's degree is
desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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ECONOMIC DEVELOPMENT MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the activities and operations of economic
development projects and programs and to supervise, assign and review the work of
assigned staff responsible for economic development; responsible for City programs
and activities to attract, retain, and grow businesses within the City and to market these
programs; reviews and develops economic development policies to strengthen the
City's economy; evaluate potential options for disposition and revenue generation of
certain City properties for economic development purposes. This position is overtime
exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager or Department Head as assigned by
the City Manager.
Exercises direct and primary supervision over professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties may include, but are not
limited to, the following:
Essential Functions:
1. Plan, organize, implement, and lead economic development programs and
projects.
2. Provide responsible staff assistance and support to the City Manager or
Department Head as assigned by the City Manager.
3. Recommend and assist in the preparation and implementation of City goals and
objectives in areas of economic development and implement approved activities.
4. Prepare and monitor development agreements and assist with property
acquisition actions of City as assigned; establish schedules for development
performance and other provisions of disposition and development agreements
with private developers for the sale and redevelopment of City-owned property.
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5. Plan, prioritize, assign, supervise and review the work of staff and consultants
responsible for the preparation and administration of economic development
programs and activities; and ensure staff provides high quality customer service.
6. Provide technical assistance and training to City staff in matters related to
economic development programs and activities.
7. Oversee City agreements for professional consulting services relating to
economic development programs and activities; monitor contract payments;
ensure contracts are within budget requirements; ensure compliance with
contract obligations.
8. Analyze operating and capital improvement project budgets for specified areas of
responsibility.
9. Prepare the City Annual Operating Budget for areas of responsibility; develop
estimates of funds needed for staffing and related expenses; recommend
appropriate budget adjustments; and monitor expenditures.
12. Monitor legislative developments related to economic development.
13. Assist City departments in the preparation and maintenance of financial and
economic development records.
14. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within departmental policy, appropriate services,
and staffing levels.
15. Attend and participate in professional training and group meetings; stay abreast
of new trends and innovations in the field of economic development; and
represent City at regional and state meetings.
16. Coordinate activities with other City departments and public agencies, Chamber
of Commerce, and economic development organizations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operations, services, and activities of economic development.
Principles and practices of business attraction, retention, and expansion.
Principles and practices of tax increment financing.
Principles and practices of budgeting.
Principles and practices of contract administration.
Review and analysis of business plans, financial statements, and pro formas.
Principles of supervision, training, and performance evaluation.
Modern office procedures, methods, and equipment.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of subordinate staff.
Select, supervise, train, and evaluate staff.
Conduct financial research and analysis.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Effectively manage contracts and evaluate the work of contractors.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to Agency Board, City
Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Prepare a variety of reports and analyses.
Operate and use modern office equipment including computer, printers, and copiers.
Utilize computer equipment and software to produce appropriate reports, informational
items, tracking systems and related documents.
Apply Federal, State, and local laws and regulations pertaining to development
programs projects and activities.
Evaluate financial data and recommend improvements.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible experience with public agency economic
development programs, projects, and activities, including two years of
supervisory or lead worker responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public or business administration, urban planning, finance,
economics or a related field. A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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EXECUTIVE SECRETARY
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible, confidential, and complex administrative,
technical and secretarial duties for the City Manager and City Council; to act as a liaison
with City departments, staff, outside agencies and the general public; and to prepare
reports and attend meetings. This position is not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager.
Exercises lead worker supervision over clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform a wide variety of responsible, confidential, and complex administrative,
technical and secretarial duties for the City Manager and City Council.
2. Provide responsible staff assistance and support to the City Manager.
3. Participate in administrative duties relating to the City Manager and City Council;
act as liaison between the City Manager, City Council, staff, and outside
agencies; prepare comprehensive reports, minutes of meetings and agendas.
4. Maintain calendar of activities, meetings, and various events for City Manager;
coordinate assigned activities with City departments, the public and outside
agencies.
5. Maintain records and logs and develop reports concerning new or ongoing
programs and program effectiveness; prepare statistical reports as required.
6. Assist the public and private groups, organizations, and City departments;
provide secretarial and clerical support to staff of the City Manager's Office;
provide information as appropriate.
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7. Attend a variety of meetings including departmental, advisory board, City
Council, and related meetings with outside agencies; prepare minutes for
selected meetings; disseminate information to City staff.
8. Answer questions and provide information to City staff and the public regarding
City procedures and policies; refer inquiries as appropriate.
9. Screen office and telephone callers; respond to complaints and requests for
information on regulations, procedures, systems, and precedents relating to
assigned responsibilities; receive and distribute incoming mail.
10. Independently compose, compile, and prepare correspondence, reports and
related documents as assigned.
11. Type, proofread and edit a wide variety of complex and confidential reports,
letters, memoranda and statistical charts; type from rough draft or verbal
instruction; take and transcribe dictation using shorthand, speedwriting or
dictation equipment as required.
12. Review, research and summarize a variety of fiscal, statistical, and administrative
information; prepare related reports, newsletters and correspondence.
13. Assist in a variety of department operations; perform special projects and
assignments as requested.
Marginal Functions:
1. May serve as recording secretary to City Council, commissions, committees, and
boards as required.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
City organization, policies, and procedures.
Operations, services, and activities of City departments.
Principles and practices of customer service.
Modern office procedures, methods, and equipment.
Techniques of business letter writing and report preparation.
Principles and procedures of record keeping.
Principles and procedures of filing.
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English usage, spelling, grammar, and punctuation.
Basic mathematical principles.
Perform responsible and difficult secretarial and administrative support services
involving the use of independent judgment and personal initiative.
Principles of supervision, training, and performance evaluation.
Ability to:
Understand the organization and operation of the City and of outside agencies as
necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Prioritize work and perform multiple functions at once.
Independently prepare correspondence and memoranda.
Take and transcribe dictation at a speed necessary for successful job performance.
Operate and use modern office equipment including computer, printers and copiers,
scanners, and postage machine.
Type and/or enter data on a computer at a speed necessary for successful job
performance.
Work independently in the absence of supervision.
Communicate clearly and concisely, both orally and in writing.
Work cooperatively with other departments, City officials and outside agencies.
Establish and maintain effective working relationships with those contacted in the
course of work.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible administrative and secretarial experience.
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Training
Equivalent to completion of the twelfth grade supplemented by specialized
secretarial training; college level course work in business administration,
computer science, or a related field is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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FACILITIES TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform semi-skilled and skilled work in the maintenance, repair, alteration, and
construction of City buildings, facilities, and fixtures including carpentry, plumbing,
roofing, painting, mechanical, heating, air conditioning, and electrical trades work. The
City has the discretion to make occasional adjustments of the work week, work day or
hours for this position to serve the interest of the City's operation and mission. This
position is not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from supervisory, management or higher-level
maintenance staff.
May exercise lead worker supervision over lower-level maintenance staff, temporary
staff, administer contracts and monitor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Maintain and repair City facilities, equipment, and buildings by performing a
variety of skilled and semi-skilled work including carpentry, plumbing, roofing,
painting, mechanical, heating, air conditioning, and electrical trades work.
2. Provide responsible staff assistance and support to assigned supervisory or
maintenance staff.
3. Install, adjust, repair, and inspect heating, ventilation, and air conditioning
equipment including forced air furnaces, water pumps, air conditioning units,
exhaust fans, air filters, compressors, and heat exchangers.
4. Operate a variety of mechanical tools and equipment such as power saws, power
sanders, drills, air compressors, paint sprayers, sewer augers, and various hand
tools required for carpentry, plumbing, and maintenance tasks.
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5. Repair and replace plumbing fixtures including sinks, toilets, faucets and pipes;
clear obstructions from water and sewer lines.
6. Coordinate and oversee the work of consultants and maintenance and
construction contractors.
7. Perform journey level carpentry work including the construction, installation,
remodeling and repairing of cabinets, partitions, walls, windows, doors, roofs,
foundations, and other carpentry work.
8. Maintain operation records; file reports on a daily basis to supervisor.
9. Perform room set up and take-down; assist with office moves and equipment
relocation.
10. Manage the City's furniture and equipment storage inventory; maintain a list of
items and their location.
11. Troubleshoot and repair electrical problems; repair or replace switches, outlets,
breakers, fuses, and wiring; replace light fixtures and ballasts.
12. Repair and adjust locks, doors, and door closers.
13. Read and interpret blueprints, diagrams, and sketches.
14. Excavate, set forms, pour, and finish concrete.
15. Order and maintain necessary materials, supplies and equipment to perform
assigned work.
16. May perform custodial duties including cleaning restrooms and offices; maintain
and clean floors; dust office machines; close buildings.
Marginal Functions:
1. Respond to public inquires in a courteous manner; provide information within the
area of assignment; resolve complaints in an efficient and timely manner.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Operational characteristics of mechanical equipment and tools used in the maintenance
and repair of buildings and building facilities.
Principles, theory, and standard practices of several maintenance trades as they apply
to maintenance and repair of structures, machinery, and equipment.
Occupational hazards and standard safety practices necessary in the maintenance and
repair of buildings and building facilities.
Policies, procedures, and codes related to the maintenance and repair of buildings and
building facilities.
Modern office practices, methods, and computer equipment.
Principles and procedures of record keeping and reporting.
Use of hazardous chemicals.
Safe driving principles and practices.
Principles of supervision and training.
Ability to:
Operate a variety of vehicular and stationary mechanical equipment in a safe and
effective manner in routine situations.
Operate a variety of maintenance and repair tools and equipment in a safe and effective
manner.
Perform heavy manual labor for extended periods of time.
Troubleshoot mechanical problems.
Operate modern office equipment including computer, printers, and copiers.
Identify facilities maintenance needs and take corrective actions.
Repair and maintain a variety of mechanical equipment.
Read, interpret, and apply a wide variety of technical information from manuals,
drawings, specifications, layouts, blueprints, and schematics.
Apply good judgment and practical knowledge to resolve unusual or irregular problems
in the area of facilities maintenance.
Perform duties in a manner to maximize public safety.
Prepare and maintain accurate and complete records.
Understand and follow oral and written instructions.
Work independently in the absence of supervision.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing
situations and needs.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
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Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Operate a motor vehicle safely.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of experience in skilled building maintenance or construction work.
Training
Equivalent to a high school diploma supplemented by additional specialized
technical training in a variety of building trades.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid California driver's license.
Possession of or ability to obtain a Hazwoper certificate.
WORKING CONDITIONS
Environmental Conditions:
Field environment; exposure to outside and inside atmospheric conditions; exposure to
noise, heat, dust, grease, smoke, fumes, gases, or other atmospheric conditions that
may affect the respiratory system, eyes or skin; work around moving mechanical parts
of equipment, electrical hazards, tools or machinery; work in high, exposed places.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception; exposure to heat, noise,
outdoors, vibration, confined work space, chemicals, dust, explosive materials,
mechanical hazards, and electrical hazards.
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FINANCE/ACCOUNTING MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To supervise, assign and review the work of staff responsible for one or more assigned
items of finance functions including accounting payables and receivables billing, bond
issuance, investments, cash management, payroll, budgeting, and tax compliance
activities; to produce various financial reports; conduct special financial studies; and to
monitor related computer operations. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Finance Director and/or Assistant City Manager.
Exercises direct and primary supervision over technical and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties may include, but are not
limited to, the following:
Essential Functions:
1. Monitor and respond to mainframe computer system operations; provide
technical assistance and training to City staff in matters related to financial
accounting and budget administration.
2. Provide responsible staff assistance and support to the Finance Director and/or
Assistant City Manager.
3. Develop and maintain chart of accounts.
4. Monitor and balance various accounts; verify availability of funds; classify
expenditures and revenues; research and analyze transactions to resolve
problems.
5. Review financial registers, journals, and related documents prepared by others;
recommend and implement changes in accounting, financial and auditing
systems and procedures; prepare, audit and supervise the distribution of financial
reports.
6. Plan, prioritize, assign, supervise and review the work of staff responsible for
financial services including accounts payable, receivable, cash management,
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billing, tax compliance and reporting; supervise and occasionally perform the
preparation and posting of journal entries to record revenues, transfers,
payments, and correct expenditures.
7. Recommend and assist in the preparation and implementation of division goals
and objectives; implement approved policies and procedures.
8. Establish schedules and methods for providing assigned financial services;
identify resource needs; review needs with appropriate management staff;
allocate resources accordingly.
9. Participate in the maintenance of general ledger and accounting control records;
reconcile various bank accounts to the general ledger including travel, bond and
coupon, deposits, and investments.
10. Prepare the annual financial report including production of lead sheets,
verification of account and fund balances, comparison of previous and current
year revenues and expenditures, preparation, and input of statements for internal
and external use.
11. Coordinate audit procedures with external auditors; respond to requests for
information and provide needed assistance.
12. Participate in the selection of finance staff; provide or coordinate staff training;
work with employees to correct deficiencies; implement discipline procedures.
13. Participate in the preparation and administration of assigned budget; complete
line-item budget analysis as assigned; submit budget recommendations; monitor
expenditures.
14. Prepare analytical and statistical reports on operations and activities; prepare
monthly financial statements for assigned City Departments.
15. Review vendor reports and issue 1099's to appropriate vendors; transmit
magnetic media returns of 1099's to the state and federal government; prepare
all Federal or State required financial reports including the annual State
Controller's Report, Statement of Indebtedness, Arbitrage Report, mandated
Cost Reimbursement report and Unclaimed Property Report.
16. Assist other departments in preparation and maintenance of financial records.
17. Conduct and prepare reports on financial and revenue studies as directed.
18. Supervise payroll functions and payment of approved benefits, including W-2
forms.
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Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of governmental finance and accounting program.
Generally accepted finance and accounting principles and procedures.
Principles of supervision, training, and performance evaluation.
Principles and practices of mathematics and statistics.
Principles and practices of budgeting.
Principles and practices of contract administration.
Governmental accounting principles and practices.
Financial research and report preparation methods and techniques.
Automated financial management systems.
Modern office procedures, methods, and equipment.
Purchasing practices and procedures.
Pertinent Federal, State, and local laws, codes and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Conduct financial research and analysis.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Effectively manage contracts and evaluate the work of contractors.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Prepare a variety of financial statements, reports, and analyses.
Operate and use modern office equipment including 10-key adding machine, computer,
printers, and copiers.
Utilize computer equipment and software to produce complex reports, informational
items, tracking systems and related documents.
Apply Federal, State, and local laws and regulations pertaining to accounting and
auditing activities.
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Conduct sound audits of financial records.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible municipal finance and accounting
experience including one year of supervisory or lead responsibility in a
governmental agency.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course works in accounting, finance, or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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FINANCE DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Finance
Department including preparation of the budget, accounting, accounting system
maintenance, payroll, financial reporting and audits, assessment district administration,
purchasing, fixed asset management, cost allocation administration, grant management,
and office equipment maintenance; to coordinate assigned activities with other City
departments and outside agencies; and to provide highly responsible and complex
administrative support to the Assistant or Deputy City Manager; and may serve as City
Treasurer if appointed by the City Manager. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or Assistant or Deputy City
Manager.
Exercises direct and primary supervision over professional, technical and clerical staff,
administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. May serve as City Treasurer if appointed by City Manager.
2. Assume management responsibility for all Finance Department services and
activities, including preparation of the budget, accounting, accounting system
maintenance, payroll, financial reporting and audits, assessment district
administration, purchasing, fixed asset management, cost allocation
administration, contract administration, grant management, time accounting, and
supervision.
3. Provide responsible staff assistance and support to the City Manager or
Assistant or Deputy City Manager.
4. Manage the development and implementation of Finance Department goals,
objectives, policies, procedures, and priorities for each assigned service area.
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5. Recommend, within City policy, appropriate service, and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
6. Plan, direct and coordinate, through subordinate level staff and private
contractors, the Finance Department's work plan; assign projects and
programmatic areas of responsibility; review and evaluate work methods and
procedures; meet with assigned staff to identify and resolve problems.
7. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
8. Select, train, motivate and evaluate Finance Department personnel; provide or
coordinate staff training; work with employees to correct deficiencies; provide
supporting documentation to Assistant or Deputy City Manager to implement
discipline and termination procedures.
9. Oversee and participate in the development and administration of the Finance
Department budget; approve the forecast of funds needed for staffing,
equipment, materials, and supplies; approve expenditures and implement
budgetary adjustments as appropriate and necessary.
10. Explain and interpret Finance Department programs, policies, activities, and
contracts with private service providers; negotiate and resolve sensitive and
controversial issues.
11. Represent the Finance Department to other City departments, elected officials,
and outside agencies; coordinate Finance Department activities with those of
other departments and outside agencies and organizations.
12. Supervise the preparation of financial reports to the City Council, City Manager,
City departments and other governmental and regulatory bodies; review
analytical reports to ensure that data is accurate and complete.
13. Oversee audits to ensure that the City is maintaining proper internal controls and
is in compliance with established policies and procedures and state law.
14. Consult with and advise departments concerning budgetary and financial issues
and problems; assist in the review and analysis of revenue estimates,
expenditures, and fund conditions; prepare special and periodic financial reports.
15. Direct and participate in developing findings, alternatives and recommendations
involving complex revenue and financial management issues.
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16. Monitor developments related to finance and accounting matters and evaluate
their impact on City operations and financial programs; recommend and
implement policy and procedural improvements.
17. Provide staff support to a variety of boards, commissions, and committees;
prepare and present staff reports and other necessary correspondence.
18. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of finance, accounting, and purchasing.
19. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal financial
management program.
Principles and practices of general, fund, and governmental accounting principles and
practices including financial statement preparation and methods of financial
control and reporting.
Principles and practices of municipal budget preparation and administration.
Practices and methods of public agency financing.
Methods and techniques of revenue analysis and interpretation.
Principles and practices of cost accounting and internal control and auditing.
Principles and practices of public purchasing and contracting, including competitive
bidding procedures and contract administration.
Financial research and report preparation methods and techniques.
Automated financial management systems.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles of supervision, training, and performance evaluation.
Principles of conducting a workplace investigation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of mathematics and statistics.
Pertinent Federal, State, and local laws, codes, and regulations.
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Ability to:
Provide administrative and professional leadership and direction.
Research, analyze, and evaluate new service delivery methods, procedures and
techniques.
Develop and administer departmental goals, objectives, and procedures.
Plan and direct a variety of financial and internal service programs and activities.
Evaluate financial programs and make sound recommendations for improvement.
Develop and implement financial procedures and controls.
Ensure compliance with applicable bond and investment laws.
Perform complicated mathematical calculations and analyses.
Perform complex administrative and analytical activities for assigned programs.
Understand the organization and operation of the assigned department as necessary to
perform assigned responsibilities.
Plan, organize, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of a comprehensive municipal
government.
Identify and respond to community issues, concerns and needs related to area of
responsibility.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Develop and administer departmental goals, objectives, and procedures.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear, concise, and comprehensive administrative and financial reports.
Prepare and administer large and complex budgets.
Read and interpret complex data, information, and documents.
Work on multiple, concurrent projects with strict deadlines and with frequent
interruptions.
Effectively manage contracts and evaluate the work of contractors.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals and objectives.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare and present clear and concise administrative and financial reports to a variety
of City officials and the public.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Research, analyze, and evaluate new service delivery methods and techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
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Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Interpret and apply Federal, State, and local laws, regulations, policies, and procedures.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Seven years of increasingly responsible finance and accounting experience that
includes the management and investment of funds, including four years of
administrative and supervisory responsibility. Financial management and
investment experience in a governmental agency is preferred.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in accounting, finance, public administration, business
administration or a related field. A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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HUMAN RESOURCES ANALYST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible and complex administrative and analytical
duties; to oversee assigned administrative processes, procedures and programs; to
perform a wide variety of personnel administration duties involving recruitment, benefit
administration, and workers' compensation administration; to coordinate employee
events, training and employee development programs; to provide information and
assistance to City employees regarding City personnel policies and procedures; to
assist with and perform assigned risk management activities; and to provide
administrative support to the Personnel Director or Personnel Officer as designated in
the City's Personnel Rules. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Personnel Director or Personnel Officer.
Exercises functional and technical supervision over technical and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the Personnel Director or
Personnel Officer.
2. Plan and coordinate recruitment and selection activities; including the preparation
of job announcements and advertisements, answer telephone inquiries; arrange
testing and interviewing, conduct background check; prepare employment letters;
arrange for physicals and fingerprinting; conduct new employee orientation.
3. Process employee separations including resignations and dismissals; oversee
employee evaluation process to insure timely and thorough reports and
personnel action forms; maintain personnel records and files.
4. Prepare and process all mandatory forms for all workers' compensation injuries;
and coordinate activities with City's claims administrator. Maintain employee
injury records and prepare and post annual injury log as required by Cal/OSHA.
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5. Assist City's Risk Manager, as needed, on employee safety training, including
appropriate record keeping and notification, as well as insurance and liability
matters.
6. Assist with employee benefits administration, including retirement, deferred
compensation, employee assistance program, insurance plans, and flexible
spending accounts; assist employees with claims and benefit related questions
and concerns; and coordinate employee briefings and provide for initial and open
enrollments for such programs.
7. Plan and implement employee recognition activities including supervision of
preparation of employee newsletter.
8. Assist with coordination of City's volunteer program including recruitment and
recognition and maintaining appropriate records.
9. Provide technical support as needed for labor relations negotiations.
10. Assist with administration of classification and compensation plans and as
needed labor agreement(s).
11. Assist with customer service enhancement activities.
12. Assist with monitoring conformance with federal, state, and local personnel laws,
regulations and policies such as child labor, Immigration and Naturalization,
ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA,
COBRA, EEOC, Affordable Care Act, and prepare all bulletin board postings as
required.
13. Serve as City's contact for employment verification, reference checks, wage and
earnings assignment orders, state disability and unemployment claims and
similar matters.
14. Coordinate and monitor employee training and development programs including
providing information about training opportunities to City Departments and
employees, documenting training received in personnel files, and evaluating the
effectiveness and quality of the training provided.
15. Assume direct responsibility for monitoring and administering assigned program
areas; assist in assigned administrative support functions including budget; may
direct the work activities of assigned clerical and technical personnel or other
subordinate staff; participate in employee selection; prioritize and coordinate
work assignments; review work for accuracy.
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16. Provide responsible staff assistance and support to assigned management staff
and department or program area.
17. Assist in developing and implementing operational, administrative, program, and
other policies and procedures; assist in contract negotiations; prepare employee
performance evaluations.
18. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
present and interpret data, and identify alternatives; make and justify
recommendations.
19. Participate in the drafting and implementation of Human Resources/Risk
Management Division goals, policies, and procedures.
20. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
21. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
22. Prepare comprehensive technical records and analytical reports pertaining to
assigned area of responsibility; conduct research and comprehensive data
collection efforts to support analysis.
23. Assist in developing and design departmental, operational, and administrative
procedures or forms as required.
24. Participate on Safety Committee; attend and participate in professional group
meetings.
25. May assist with risk management activities including annual insurance reports
and coordination with joint powers insurance authority for safety training and
insurance matters.
26. Make oral and written presentations to staff, the public and professional groups.
Marginal Functions:
1. Assist in a variety of department operations; perform special projects and
assignments as requested.
2. Serve as emergency response worker as necessary.
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3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Legal aspects of human resources management including unfair labor practices,
discrimination and illegal harassment, and other matters related to employment
law.
Pertinent Federal, State, and local laws, codes and regulations including CaIPERS,
ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA,
Affordable Care Act, and COBRA.
Principles and practices of employee recruitment, selection, and management.
General risk management related laws, policies, and procedures.
Principles of mathematics and statistics.
Principles of supervision and training.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Public relations techniques.
Principles and procedures of accounting and procurement practices.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Spreadsheet, word processing, and human resources and financial management
software.
Principles and procedures of record keeping.
Research, analytical techniques, and the public policy development theory.
Federal, State, and local laws, codes and regulations.
Ability to:
Coordinate, organize and review the work of staff in the area of work assigned.
Interpret and explain City rules, policies, and procedures.
Perform complex administrative and analytical activities for assigned programs.
Maintain confidentiality of information.
Independently perform administrative and analytical activities in the area of work
assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Research, analyze, and evaluate programs, policies, and procedures.
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Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible human resources experience including
administrative and analytical experience, preferably within a local government
environment, including one year of lead worker supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field. One year of the education requirement may be substituted with two years of
responsible administrative and analytical work experience.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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HUMAN RESOURCES MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the human resources programs, services,
and activities at a division supervisor level; to coordinate assigned programs and
activities with other City departments, divisions, and outside agencies; and to provide
highly responsible and complex administrative support to the Department Head. This
position performs a wide variety of responsible and complex administrative and
analytical duties such as performing a wide variety of personnel administration duties
involving recruitment, benefit administration, and workers' compensation administration;
to coordinate employee events, training and employee development programs; to
provide information and assistance to City employees regarding City personnel policies
and procedures; to assist with and perform some risk management activities as
assigned; and to provide administrative support to the Personnel Director and/or
Personnel Officer as designated in the City's Personnel Rules; or may service as
Personnel Officer if appointed by the City Manager. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from Department Head, Deputy City Manager, Assistant City
Manager and City Manager.
Exercises direct and primary supervision over technical, professional, and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the City Manager and
Personnel Director and assigned supervisor.
2. Serve as Personnel Officer if appointed by the City Manager.
3. Plan and coordinate recruitment and selection activities; including the preparation
of job announcements and advertisements, answer telephone inquiries; arrange
testing and interviews, conduct background checks; prepare employment letters;
arrange for physicals and fingerprinting; conduct new employee orientation.
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4. Process employee separations including resignations and dismissals; oversee
employee evaluation process to insure timely and thorough reports and
personnel action forms; maintain personnel records and files.
5. Oversee preparation and completion of all mandatory employee and employer
forms for workers' compensation injuries; coordinate activities with City's claims
administrator; maintain employee injury records and prepare and post annual
injury log as required by Cal/OSHA.
6. Assist City's Risk Manager, as needed, on insurance and liability matters,
including employee safety training and inspections, appropriate record keeping
and notification, and serve as a member of the Safety Committee.
7. May oversee risk management, insurance and loss control and serve as the
City's Risk Manager if appointed by the City Manager.
8. Assume direct responsibility for employee benefits administration, including but
not limited to retirement, deferred compensation, employee assistance program,
insurance plans, and flexible spending accounts; assist employees with claims
and benefit related questions and concerns; and coordinate employee briefings
and provide for initial and open enrollments for such programs.
9. Plan and implement employee recognition activities.
10. Conduct confidential investigations and negotiate and resolve sensitive and
controversial employment related issues.
11. Assist with coordination of City's volunteer program including recruitment,
recognition, and maintaining appropriate records.
12. Provide technical support and assist as needed with labor relations negotiations
and labor agreements.
13. Assist with preparation and administration of classification, salary, and benefit
plans, and preparation of City Council agenda reports and resolutions for
classification, salary, and benefit plan approval.
14. Assist with customer service enhancement activities and training.
15. Monitor conformance with federal, state, and local personnel laws, regulations
and policies such as child labor, Immigration and Naturalization, ADA, FMLA,
California Family Rights Act, Pregnancy Disability Act, FLSA, COBRA, EEOC,
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Affordable Care Act, and ensure compliance with all human resources related
worksite postings as required by law.
16. Serve as City's contact for employment verification, reference checks, wage and
earnings assignment orders, state disability and unemployment claims, and
similar matters, and conduct and supervise completion of background checks for
employment.
17. Coordinate, monitor, and provide employee training and development programs
including providing information about training opportunities to City Departments
and employees, documenting training received, and evaluating the effectiveness
and quality of the training provided.
18. Assume direct responsibility for monitoring and administering assigned program
areas; assist in assigned administrative support functions including budget; may
direct the work activities of assigned clerical and technical personnel or other
subordinate staff; participate in employee selection; prioritize and coordinate
work assignments; review work for accuracy; prepare and review employee
performance evaluations.
19. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
present and interpret data, and identify alternatives; make and justify
recommendations.
20. Draft goals, objectives, policies, procedures, and priorities for assigned human
resources programs; implement and administer the approved goals, objectives,
policies, procedures, and priorities for assigned programs.
21. Receive and respond to questions and complaints; review problems and
recommend corrective actions; prepare summary reports as required.
22. Develop and design departmental, operational, and administrative procedures or
forms as required.
23. Make oral and written presentations to the City Council, staff, the public and
professional groups.
24. Participate in employee selection and supervise, train, motivate and evaluate
assigned personnel; prioritize work activities and projects and review work of
assigned personnel for accuracy; work with employees to correct deficiencies;
implement discipline in accordance with City rules.
25. Prepare agreements; oversee and administer contracts and direct the work of
consultants and contractors.
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26. Monitor legislative developments related to areas of responsibility for human
resources and risk management if assigned.
27. Receive and respond to difficult and sensitive inquiries and complaints from the
public, press, other agencies, and employees.
28. Conduct a variety of organizational and operational studies and investigations;
recommend modifications to City or department programs, policies, and
procedures as appropriate.
29. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the areas of responsibility; represent City at local and regional
meetings.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Legal aspects of human resources management including unfair labor practices,
discrimination and illegal harassment, and other matters related to employment
law.
Pertinent Federal, State, and local laws, codes and regulations including CaIPERS,
ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA,
Affordable Care Act, and COBRA.
Principles and practices of employee recruitment, selection, and management.
General risk management related laws, policies, and procedures.
Principles of mathematics and statistics.
Principles of supervision, training, and performance evaluation.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Public relations techniques.
Principles and procedures of accounting and procurement practices.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
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Spreadsheet, word processing and human resources and financial management
software.
Principles and procedures of record keeping.
Research, analytical techniques, and the public policy development theory.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Coordinate, organize, and review the work of staff in the area of work assigned.
Interpret and explain City rules, policies, and procedures.
Perform complex administrative and analytical activities for assigned programs.
Maintain confidentiality of information.
Independently perform administrative and analytical activities in the area of work
assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible human resources experience, including
administrative and analytical experience, preferably within a local government
environment, and including two years of supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field.
A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license. Certification from a professional, public sector, human resources association is
desirable.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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HUMAN RESOURCES SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of personnel administration duties involving recruitment,
benefit administration, and workers' compensation administration; to coordinate
employee events, training and employee development programs; to provide information
and assistance to City employees regarding City personnel policies and procedures; to
assist with risk management activities; and to provide administrative support to the
Personnel Director or Personnel Officer as designated in the City's Personnel Rules.
This position is not overtime exempt. The City has the discretion to make occasional
adjustments of the work week, work day or hours for this position to serve the interest of
the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Personnel Director or Personnel Officer.
Exercises lead worker supervision over clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan and coordinate recruitment and selection activities; including the preparation
of job announcements and advertisements, dispatch to proper locations, answer
phone inquiries; arrange testing and interviewing and employment medical
exams; notify applicants of acceptance or rejection.
2. Provide responsible staff assistance and support to the Personnel Director or
Personnel Officer.
3. Conduct employee orientation; prepare and process personnel documents
related to hiring; answer employee questions regarding policies and procedures.
4. Process employee separations including resignations and dismissals; oversee
employee evaluation process to insure timely and thorough reports and
personnel action forms; maintain personnel records and files.
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5. Prepare and process all mandatory forms for all workers' compensation injuries;
and coordinate activities with City's claims administrator. Maintain attendance log
and files for injury prevention program, Cal/OSHA and other Federal and State
mandated programs.
6. Assist City's Risk Manager, as needed, on employee safety training, including
appropriate record keeping and notification.
7. Assist with employee benefits administration, including retirement, deferred
compensation, employee assistance program, insurance plans, and flexible
spending accounts; assist employees with claims and benefit related questions
and concerns; and coordinate employee briefings and provide for initial and open
enrollments for such programs.
8. Prepare a wide variety of reports, forms, letters, memoranda, and statistical
charts; independently prepare correspondence related to assigned
responsibilities.
9. Serve on Safety Committee and other committees as assigned.
10. Plan and implement employee recognition activities including publication of
employee newsletter.
11. Assist with coordination of City's volunteer program including recruitment and
recognition.
12. Provide technical support as needed on labor relation's matters.
13. Assist with administration of classification and compensation plans and as
needed labor agreements.
14. Assist with customer service enhancement activities.
15. Assist with monitoring conformance with federal, state, and local personnel laws,
regulations and policies such as child labor, Immigration and Naturalization,
ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA,
COBRA, EEOC, Affordable Care Act, and prepare all bulletin board postings as
required.
16. Serve as City's contact for employment verification, reference checks, wage and
earnings assignment orders, state disability and unemployment claims and
similar matters.
17. Coordinate and monitor all employee training and development programs
including providing information about training opportunities to City Departments
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and employees, documenting training received in personnel files, and evaluating
the effectiveness and quality of the training provided.
18. Assist with risk management activities including annual insurance reports and
coordination with joint powers insurance authority.
Marginal Functions:
1. Assist in a variety of department operations; perform special projects and
assignments as requested.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Legal aspects of human resources management including unfair labor practices,
discrimination and illegal harassment, and other matters related to employment
law.
Principles and practices of employee recruitment, selection, and management.
General personnel policies and procedures applicable to the City.
General risk management policies and procedures.
Operations, services and activities of assigned department.
Modern office procedures, methods, and equipment.
Business letter writing and basic report preparation techniques.
Principles and procedures of record keeping.
English usage, spelling, grammar, and punctuation.
Basic mathematical and statistical principles.
Pertinent Federal, State and local laws, codes and regulations including CaIPERS,
ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA,
Affordable Care Act, and COBRA.
Principles of supervision, training, and performance evaluation.
Ability to:
Coordinate, organize and review the work of staff in the area of work assigned.
Interpret and explain City policies and procedures.
Perform responsible work involving the use of independent judgment and personal
initiative.
Understand the organization and operation of the City and of outside agencies as
necessary to assume assigned responsibilities.
Independently prepare correspondence and memoranda.
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Prioritize work and perform multiple functions at once.
Implement personnel programs.
Maintain excellent interpersonal skills.
Manage multiple assignments and projects.
Maintain confidentiality of information.
Type and/or enter data into a computer at a speed necessary for successful job
performance.
Work independently in the absence of supervision.
Work cooperatively with other departments, City officials and outside agencies.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the require
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible human resources experience.
Training
Equivalent to the completion of two years of college or an Associate's Degree
from an accredited college or university, supplemented by specialized training or
upper division college level course work in personnel or human resources, and
proficiency in office automation applications including but not limited to word
processing and spreadsheets.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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HUMAN RESOURCES ASSISTANT
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of personnel administration duties involving recruitment,
benefit administration, and workers' compensation administration; to coordinate
employee events; to provide information and assistance to City employees regarding
City personnel policies and procedures; and to provide administrative and clerical
support to the Personnel Director and Personnel Officer. This position is not overtime
exempt. The City has the discretion to make occasional adjustments of the work week,
work day or hours for this position to serve the interest of the City's operation and
mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Personnel Director and Personnel Officer.
May exercise lead worker supervision over clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan and coordinate recruitment activities; including the preparation of job
announcements and help wanted advertisements, dispatch to proper locations,
answer phone inquiries; arrange testing and interviewing; notify applicants of
acceptance or rejection.
2. Provide responsible staff assistance and support to the Personnel Director and
Personnel Officer.
3. Conduct employee orientation; prepare and process personnel documents
related to hiring; answer employee questions regarding policies and procedures.
4. Process employee separations including resignations and dismissals; process
employee evaluations and personnel action forms; maintain personnel records
and files.
5. Prepare and process all mandatory forms in all workers' compensation injuries;
coordinate insurance renewal briefings and process all changes.
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6. Coordinate employee safety training, computer training and development
programs; obtain speakers and notify employees; maintain attendance log and
files for injury prevention program, Cal/OSHA and other Federal and State
mandated personnel programs.
7. Assist with employee health, dental, vision and long-term disability benefit plan
administration; assist employees with claims, benefit related questions, concerns,
City personnel rules and regulations.
8. Maintain a calendar of activities, meetings, and various events for assigned
director; coordinate activities with other City departments, the public and outside
agencies; make necessary travel arrangements.
9. Provide clerical support duties including type, format, edit, revise and proofread a
wide variety of reports, forms, letters, memoranda, and statistical charts; type
from rough draft or verbal instruction; independently compose correspondence
related to assigned responsibilities.
10. Serve as secretary to Safety Committee; take and transcribe minutes and record
information.
11. Requisition materials and supplies as required; prepare, file and record purchase
orders.
12. Update human resources related computer records.
Marginal Functions:
1. Assist in a variety of department operations; perform special projects and
assignments as requested.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Legal aspects of human resources management including unfair labor practices,
discrimination, and harassment.
Principles and practices of employee recruitment, selection, and management.
General personnel policies and procedures applicable to the City.
Operations, services, and activities of assigned department.
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Modern office procedures, methods, and equipment.
Business letter writing and basic report preparation techniques.
Principles and procedures of record keeping.
English usage, spelling, grammar, and punctuation.
Basic mathematical and statistical principles.
Pertinent Federal, State, and local laws, codes and regulations.
Principles of supervision, training, and performance evaluation.
Ability to:
Coordinate, organize and review the work of staff in the area of work assigned.
Interpret and explain Department policies and procedures.
Perform responsible clerical human resources duties involving the use of independent
judgment and personal initiative.
Understand the organization and operation of the City and of outside agencies as
necessary to assume assigned responsibilities.
Independently prepare correspondence.
Prioritize work and perform multiple functions at once.
Type and/or enter data into a computer at a speed necessary for successful job
performance.
Work independently in the absence of supervision.
Work cooperatively with other departments, City officials and outside agencies.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Develop working knowledge of Pertinent Federal, State, and local laws, codes and
regulations including CaIPERS, ADA, FMLA, California Family Rights Act,
Pregnancy Disability Act, FLSA, Affordable Care Act, and COBRA.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Equivalent to three years of increasingly responsible administrative secretarial
experience.
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Training
Equivalent to the completion of the twelfth grade supplemented by specialized
training and college level course work in personnel or human resources.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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INFORMATION SYSTEMS ADMINISTRATOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform installation, configuration, implementation, operation, and maintenance for a
variety of personal computer equipment, peripherals, and software; to maintain and
administer the local area network; and to provide support, technical assistance and
training to end users and perform related duties as required. This position is overtime
exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the department head, division head, or other assigned
supervisor.
May exercise lead worker supervision over technical or clerical staff, administer
contracts and monitor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Install, configure, test, upgrade, maintain, repair, and troubleshoot personal
computers, computer components, software, and peripheral devices; maintain,
install, and upgrade servers and other network hardware.
2. Troubleshoot system hardware, software, and operating system issues, identify
root causes.
3. Perform network administration functions including maintaining end user
accounts and passwords, installing, upgrading, and maintaining software on
servers, upgrading server hardware, and troubleshooting and resolving network
connectivity issues.
4. Manage end user Help Desk request tickets and document resolutions
completely and accurately; may prioritize tickets.
5. Install workstation computers, software, and hardware at assigned locations,
ensure that all equipment and applications are functioning properly, and perform
computer migration, backup, and recovery in physical and virtual environments.
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6. Provide electronic mail system administration and maintenance.
7. Perform monitoring, troubleshooting, and maintenance for network infrastructure,
including wireless communications.
8. Ensure system security and integrity including various levels of systems
administration and management of user groups and accounts.
9. Assist with maintenance of telephone system(s) and other communication device
systems.
10. Install, test, troubleshoot, and maintain data and telephone cable infrastructure
and other cable systems.
11. Participate in the development of technical documentation and systems operating
instructions for end users.
12. Assist with training City staff in the procedures, methods, and equipment used in
information systems technology.
13. May participate in the development of the City annual budget.
14. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of information systems and make recommendations
regarding system, hardware, software, and peripheral purchases.
15. Prioritize and coordinate work assignments.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics of information service systems, including hardware and
software.
Principles and techniques of computer repair and maintenance.
Principles and practices of systems analysis, programming, and documentation.
Principles, practices, methods, and techniques used in installation, troubleshooting, and
maintenance of systems, networks, and applications.
Industry computer, network, and data security principles and practices.
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Principles and practices of computer systems analysis and design, including database
design and management.
Computer operating systems.
Virtual environments.
Modern audio/video systems and solutions.
Purchasing procedures and practices.
Principles and practices of budget administration.
Principles and practices of contract administration.
Modern office procedures, methods, and equipment.
Methods and techniques of training and instruction.
Principles of supervision and training.
Pertinent federal, state, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Analyze, design, program, and maintain information systems and peripherals.
Install computer equipment, related peripherals, and software.
Analyze data and develop logical solutions to complex computer application and
programming problems.
Troubleshoot computer hardware and software problems.
Make recommendations on selection of information systems and software application
packages.
Operate office equipment including computers and supporting word processing,
spreadsheet, and graphical applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Understand and follow oral and written instructions.
Organize work to meet rapidly changing priorities.
Plan computer and communication system upgrades and develop and maintain
schedules.
Make recommendations on selection of information systems and software application
packages.
Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of goals.
Work on multiple concurrent projects with strict deadlines and with frequent
interruptions.
Communicate clearly and concisely, both orally and in writing.
Independently prepare correspondence, memoranda, and reports.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Equivalent to three years of increasingly responsible information systems related
work experience operating, diagnosing, repairing, and maintaining personal
computers and assisting with LAN management.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in information systems, computer science, or a closely related
field. Two years of the education requirement may be substituted with four years
of responsible information systems work experience at no less than an
information systems technician position level.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license. Possession of information services industry recognized certifications are
desirable.
WORKING CONDITIONS
Environmental Conditions:
Office and server room environment; exposure to computer screens irregular work
hours; travel to various locations.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; travel to various locations; operating motorized vehicles; light
to medium lifting; carrying; pushing and pulling; climbing; balancing; stooping; kneeling;
crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far
acuity; depth perception; exposure to vibration; confined workspace; mechanical
hazards; and electrical hazards.
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INFORMATION SYSTEMS MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a variety of complex duties in the design, development, testing,
management and maintenance of the City's computerized information systems,
including maintaining hardware and software configurations and implementing new
information systems technology; serving as Local Area Network (LAN) and City Home
Page administrator; and providing highly responsible and complex administrative
support to the assigned department head. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned department head.
Exercises direct and primary supervision over technical and clerical staff, administers
contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, organize, lead, supervise, and monitor programs and activities related to
the management and maintenance of the City's information systems, database
applications, optical imaging, accounting/finance applications, and office
automation applications including but not limited to word processing, electronic
mail, spreadsheets, graphics, geographical information system (GIS) and
telecommunication functions.
2. Provide responsible staff assistance and support to the assigned department
head.
3. Instruct, assist, and train City staff in the procedures, methods and equipment
used in information systems technology.
4. Maintain citywide hardware/software inventory; recommend and implement
hardware/software upgrades, policies, and procedures for information systems
functions.
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5. Assist department representatives in researching solutions to hardware and
software problems; interface with vendors and contractors concerning software
and hardware needs, problems, requirements, applications, pricing, and
availability; oversee the purchase/installation of hardware and software; and
investigate and evaluate system improvements and enhancements.
6. Prepare requests for proposals and/or obtain bids for hardware/software
upgrades and professional services.
7. Monitor work activities and information systems security to ensure compliance
with established policies and procedures.
8. May administer contract for video broadcast and production services and
manage City government channel.
9. Serve as LAN and City Home Page administrator.
10. Manage and participate in the development and implementation of goals,
objectives, policies, and priorities for assigned programs; recommend and
administer policies and procedures.
11. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within City policies and departmental procedures,
appropriate service, and staffing levels.
12. May plan, direct, coordinate, and review the work plan for the assigned division;
assign work activities, projects, and programs; review and evaluate work
products, methods and procedures; meet with staff to identify and resolve
problems.
13. Supervise, train, motivate and evaluate assigned personnel; provide or
coordinate staff computer related training; work with employees to correct
deficiencies; implement discipline and termination procedures.
14. Participate in the development of the City annual budget, including the forecast of
funds needed for staffing, equipment, materials, and supplies; monitor and
approve expenditures for division and implement adjustments.
15. May serve as liaison for the assigned department with other City departments
and outside agencies; assist in resolution of sensitive and controversial issues.
16. Prepare staff reports and correspondence and present reports at meetings with
City officials, employees and others encountered in the course of work; prepare
analytical and statistical reports on operations and activities.
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17. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of information systems.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics of information service systems, including hardware and
software.
Principles and techniques of programming.
Principles and techniques of computer repair and maintenance.
Principles and practices of systems analysis, programming, and documentation.
Principles and practices of contract administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration and
financial management information systems.
Methods and techniques of training and instruction.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Select, supervise, train, and evaluate support staff.
Manage, direct, and coordinate the work of support staff.
Analyze programs, policies, and operational needs.
Instruct and train City staff in information systems operations.
Analyze, design, program, and maintain information systems and peripherals.
Analyze data and develop logical solutions to complex computer application and
programming problems.
Troubleshoot computer hardware and software problems.
Make recommendations on selection of information systems and software application
packages.
Effectively manage contracts and evaluate the work of contractors.
Develop and administer division goals, objectives, and procedures.
Prepare and present clear and concise administrative and technical reports to a variety
of City staff and officials.
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Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible experience in management of information
systems, LAN management, and personal computer environments, including
three years of supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in information systems, computer science, or a closely related
field. A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light to medium lifting, carrying, pushing, and pulling;
reaching; handling; use of fingers; talking; hearing; near acuity.
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INFORMATION SYSTEMS TECHNICIAN I
INFORMATION SYSTEMS TECHNICIAN II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform installation, configuration, repair, and maintenance for a variety of personal
computer equipment, peripherals, and software; to assist in maintaining and
administering the local area network; and to provide support, technical assistance, and
training to end users and perform related duties as required. These positions are not
overtime exempt. The City has the discretion to make occasional adjustments of the
work week, work day or hours for these positions to serve the interest of the City's
operation and mission.
DISTINGUISHING CHARACTERISTICS
Information Systems Technician I: This is the entry level position in the Information
System Technician series. It is distinguished from the Information Systems Technician II
by the performance of more routine tasks and duties assigned to positions within the
series including the provision of basic computer support services. Since this position is
typically used as a training position, employees may have only limited related work
experience. Advancement to the II level is based on demonstrated proficiency in
performing the full range of assigned duties and is at the discretion of the City Manager.
Information Systems Technician II: This is a full journey level position in the
Information Systems Technician series performing a variety of hardware and software
installation, repair and maintenance functions with only occasional instruction or
assistance. Positions at this level are distinguished from the Information Systems
Technician I level by the performance of the full range of duties as assigned, working
independently, applying well developed information systems knowledge, and exercising
judgment and intuitive. Work is normally reviewed only on completion and for overall
results. This level is distinguished from the Information Systems Administrator by the
complexity and diversity of the assignments and by the level of knowledge required to
perform the assigned duties. The Analyst may also function as a lead work. This
position is normally filled by the advancement from the Information Systems Technician
I level, or when filled from the outside, requires prior experience.
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SUPERVISION RECEIVED AND EXERCISED
Information Systems Technician I and II
Receives general direction from assigned lead supervisor and department head.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Information Systems Technician I and II
Essential Functions:
1. Assist with activities related to the management and maintenance of the City's
information systems, database applications, optical imaging, accounting/finance
applications, and office automation applications including but not limited to word
processing, electronic mail, spreadsheets, graphics, geographical information
system (GIS) and telecommunication functions.
2. Provide responsible staff assistance and support to the assigned lead supervisor
and department head.
3. Assist with training City staff in the procedures, methods and equipment used in
information systems technology. May revise or prepare operating procedures.
4. Assist with maintaining the citywide hardware/software inventory, including
performance of routine cleaning of equipment as required.
5. May assist with researching solutions to hardware and software problems and
investigating and evaluating system improvements and enhancements.
6. May assist with LAN and City Home Page administration and maintenance.
7. Maintain routine back-up schedules for all file servers.
8. Responds to inquiries and provides general technical assistance regarding
computer/microcomputer systems and programs at the user site.
9. Performs regular cleaning and minor maintenance of printers, tape drives and
peripheral equipment; maintains an inventory of computer supplies.
Marginal Functions:
1. Serve as emergency response worker as necessary.
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2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Information Systems Technician I and II
Knowledge of:
Operational characteristics of information service systems, including hardware and
software.
Principles and techniques of programming.
Principles and techniques of computer repair and maintenance.
Languages used in microcomputer programs.
Principles and practices of systems analysis, programming, and documentation.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Methods and techniques of training and instruction.
Pertinent Federal, State, and local laws, codes and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Analyze programs, policies, and operational needs.
Instruct and train City staff in information systems operations.
Keep accurate jobs records and write reports using standard office and computer
equipment.
Analyze, design, program, and maintain information systems and peripherals.
Analyze data and develop logical solutions to complex computer application and
programming problems.
Troubleshoot computer hardware and software problems.
Make recommendations on selection of information systems and software application
packages.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
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Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Information Systems Technician I
Experience
Equivalent to one year of work experience operating, diagnosing, repairing, and
maintaining personal computers.
Training
Equivalent to graduation from high school and completion of specialized
information systems/computer operations related course work.
Information Systems Technician II
Experience
Equivalent to two years of work experience operating, diagnosing, repairing, and
maintaining personal computers and assisting with LAN management.
Training
Equivalent to graduation from high school and completion of specialized
information systems/computer operations related course work.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Information Systems Technician I and II
Environmental Conditions:
Office environment; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; moderate or light lifting, carrying, pushing, and pulling;
reaching; handling; use of fingers; talking; hearing; near acuity.
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INTERN
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist with a variety of entry-level administrative support work within the assigned
department, including but not limited to research, analysis, program development, and
report writing. This position is temporary, hourly, and not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from the assigned supervisor and/or lead worker.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the assigned supervisor.
2. Performs research and analysis on administrative and operational matters as
directed; prepares written reports to summarize findings; and may make
recommendations to supervisor as to appropriate action needed.
3. May be called to provide technical and administrative assistance to resolve
citizen inquiries or complaints; may prepare correspondence in the performance
of assigned tasks under direction.
4. Performs file maintenance, data entry and generates reports using computer
software programs.
5. Participates in the preparation and revision of brochures and other administrative
materials; assists with development of educational displays or presentations;
may be asked to assist with youth outreach and school presentations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Modern office procedures, methods, and equipment.
Basic letter writing and basic report preparation techniques.
Principles and procedures of record keeping.
Methods of research and report preparation.
English usage, spelling, grammar, and punctuation.
Proper lifting and carrying techniques.
Ability to:
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Maintain records and prepare correspondence and reports.
Manage a variety of assignments.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Experience working in a local government or public agency environment is
desirable.
Training
Equivalent to the completion of twelfth grade supplemented by no less than one
year of college classes in business administration, public administration,
environmental studies, or a related field.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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IRRIGATION SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform semi-skilled and skilled work related to construction, maintenance, and
repair of irrigation systems, as well as construction, maintenance and repair of City or
landscape assessment district (LMD) streets, streetscapes, median islands, parks,
buildings and other City facilities. To participate, lead, and oversee certain assigned
projects; to maintain and use a variety of construction machinery and tools; and to
perform a variety of technical tasks relative to assigned areas of responsibility. The City
has the discretion to make occasional adjustments of the work week, work day or hours
worked for this position to serve the interest of the City's operation and mission. This
position is not overtime exempt.
DISTINGUISHING CHARACTERISTICS
This is an advanced journey level class in the Maintenance Worker series. In addition
to construction, maintenance, and repair of irrigation systems, employees within this
class may be required to complete routine tasks assigned to the Maintenance Worker III
position. Employees are distinguished from the Maintenance Worker III position by the
level of responsibility assumed and the complexity of assigned duties and certain
assigned projects, particularly related to irrigation systems. Employees at this level may
lead and oversee lower-level staff during certain assigned projects. Employees are
distinguished from the Senior Maintenance Worker position by the temporary lead
worker supervision responsibilities of this position, during occasional implementation of
certain assigned projects, in comparison to the Senior Maintenance Worker's regular
lead worker supervision responsibilities. Employees at this level are required to be fully
trained in all procedures related to irrigation systems and water management
techniques, as well as other assigned areas of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from supervisory or management staff.
Occasionally performs as lead worker over maintenance staff during project
implementation.
Assists supervisor or management staff with monitoring contractor performance, and
overseeing irrigation, and landscape installation projects.
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ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to assigned supervisory staff.
2. Maintain the irrigation systems for streetscapes, parkways, parks, or other
facilities.
3. Participate, train, and review the work of staff during certain assigned projects
related to irrigation systems in streetscapes, parkways, parks, or other facilities;
prepare schedules; lead, oversee and participate in the use and operation of
equipment.
4. Ensure the adherence to safe work practices and procedures; instruct workers in
the use of all safety equipment; ensure compliance with OSHA regulations.
5. Monitor water usage in parks, streetscapes, and other landscaped areas; monitor
and adjust the computerized central irrigation system to maximize irrigation
efficiency and minimize water use; recommend irrigation modifications; prepare
and file reports.
6. Provide support to supervisory or management staff administering maintenance
contracts for streets, parkways, parks, buildings, or other facilities; conduct
inspections; meet with contractors to discuss maintenance issues.
7. Maintain irrigation maintenance records; prepare and file reports.
8. Estimate time, materials, and equipment required for jobs assigned.
9. Prepare detailed project descriptions and obtain cost proposals for material,
equipment and project construction; prepare project schedules; coordinate and
assist with oversight of the work of consultants and contractors.
10. Evaluate irrigation systems for maintenance and improvements; requisition
materials as required; prepare inspection reports.
11. Construct forms, lay and finish concrete on sidewalks, streets, and other related
areas; dig ditches; backfill trenches and holes; install drainpipes; perform minor
building maintenance.
12. Break and repair concrete and asphalt surfaces; excavate and replace concrete
and asphalt surfaces; perform hot patching and sealing of surfaces; shovel and
rake asphalt.
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13. Set up and take down traffic warning devices and barricades for traffic control.
14. Maintain roadways by removing sand, gravel, and debris; clean and maintain
storm drains, pipes and catch basins.
15. Operate various maintenance equipment and trucks; clean and maintain
equipment.
16. Make recommendations concerning the renovation and installation of new
irrigation systems; assists in planning new improvements for parks and other City
facilities.
17. Maintain City facilities; repair drinking fountains; paint and repair restrooms;
remove graffiti; inspect security lighting.
18. Maintain and repair all irrigation systems in City streetscapes, parks, landscape
maintenance districts, or other City facilities. Maintain and program a variety of
irrigation controllers, including but not limited to mechanical, solar, battery
operated, and radio/computer controlled irrigation systems.
19. Plant trees and shrubs; install new planters.
20. Conduct annual inspection, testing, and certification of backflow prevention
devices.
21. Respond to public inquiries in a courteous manner; provide information within the
area of assignment; resolve complaints in an efficient and timely manner.
22. May perform custodial duties including cleaning restrooms and offices; maintain
and clean floors; dust office machines; close buildings.
23. May perform crossing guard duties to escort children and adults across the street
in a safe manner after verifying visually and audibly that it is safe to enter the
intersection.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Methods and techniques of irrigation maintenance activities related to area of work
assigned.
Working knowledge of a variety of irrigation systems, including but not limited to drip
irrigation systems, turf rotors and impact sprays, and shrub rotors and sprays.
Ability to read and understand Irrigation design blueprints and make recommendations
based on equipment costs, efficiencies and water saving techniques.
Knowledge of irrigation valves, master valves, flow meters, fertilizer injectors.
Knowledge of evapotranspiration, precipitation (ETo) rates and irrigation schedules.
Ability to calculate gallons per minute (gpm) and an understanding of water pressure
and pressure loss characteristics.
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Use of chemicals, herbicides, and fertilizers.
Principles of lead supervision and training.
Ability to:
Lead, organize, and review the work of staff.
Independently perform the most difficult maintenance and repair work in the area of
work assigned.
Interpret, explain, and enforce department policies and procedures as they relate to
special projects.
Operate a variety of cleaning, maintenance, and repair equipment in a safe and
effective manner.
Perform a variety of manual tasks for extended periods of time and in unfavorable
weather conditions.
Perform heavy manual labor.
Work independently in the absence of supervision.
Lead multiple projects at once.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible experience in the construction, repair
and maintenance of irrigation systems for parks, streetscapes, and other
facilities.
Training
Equivalent to completion of twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Within twelve (12) months of employment, the employee shall obtain and thereafter
continuously maintain one or more of the following licenses or certificates, based on
department and specific assignments, as determined by the City Manager: Certified
Backflow Prevention Device Tester (Ventura County Environmental Health Division);
Landscape Irrigation Auditor Course (Irrigation Association); and Class A or B California
Driver's License.
WORKING CONDITIONS
Environmental Conditions:
Field environment; exposure to outside atmospheric conditions; exposure to noise, dust,
grease, smoke, fumes, gases, or other atmospheric conditions that may affect the
respiratory system, eyes or skin; work around moving mechanical parts of equipment,
tools or machinery; work in high, exposed places.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception; exposure to heat, noise,
outdoors, vibration, confined work space, chemicals, dust, explosive materials,
mechanical hazards, and electrical hazards.
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The additional essential functions for performance of crossing guard duties include
repetitive light lifting of a "Stop" sign in a raised position above the head with either arm;
clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern
approaching vehicles, children, adults, or other moving objects across a frequency
range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping
up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; and
ability to grasp and restrain children from moving into an unsafe area.
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LABORER/CUSTODIAN IV
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform semi-skilled and skilled work in the maintenance and repair of City buildings
and facilities, and perform equipment set-up and clean-up responsibilities for programs,
rentals, and events. This position is not overtime exempt. The City has the discretion to
make occasional adjustments of the work week, work day or hours for this position to
serve the interest of the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class within the Laborer/Custodian series.
Employees within this class are distinguished from the hourly, part-time
Laborer/Custodian positions by the performance of the full range of duties as assigned,
including the most difficult maintenance and repair tasks. Employees at this level
receive only occasional instruction or assistance as new or unusual situations arise, and
are fully aware of the operating procedures and policies of the work unit. Applicants
must have prior experience.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned supervisor or division manager.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform custodial services and basic maintenance of City buildings and facilities.
2. Operate a variety of custodial and maintenance equipment, including power and
hand tools, high and low speed floor buffers, carpet cleaners, vacuums and
extractors, power sanders, drills, air compressors, paint sprayers, sewer augers,
and various tools required for custodial and building maintenance.
3. Troubleshoot and perform minor repairs to buildings, fixtures, and equipment as
needed; paint and remove graffiti; inspect security lighting.
4. Empty and clean trash receptacles; sweep and scrub building floors; strip, seal,
wax and buff tile floors; vacuum traffic areas; spot clean and shampoo carpets.
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5. Dust, polish and clean office furniture, tables, shelves, cabinets, and woodwork;
dust and wash light fixtures; clean upholstery, sofas and chairs as needed.
6. Hose down ramps, stairwells or other breezeways; clean interior and exterior
windows, blinds and glass doors; clean, disinfect and polish drinking fountains,
counter tops and other stainless-steel fixtures.
7. Clean, scrub and disinfect break room sinks, floors, and walls; clean and disinfect
kitchen appliances and door handles.
8. Repair and replace minor plumbing fixtures including faucets and dispensers.
9. Scrub, clean, and disinfect lavatory fixtures, floors, walls and showers; clear
obstructions from water and sewer lines; repair toilets and leaking faucets.
10. Inventory supplies and equipment and submit re-order recommendations; restock
toiletries and supplies; replace burned-out light bulbs; collect recyclable
materials.
11. Set up tables, chairs and other equipment for daily activities and programs; move
and arrange furniture and equipment for special events, rentals, and projects;
monitor rentals for compliance with facility rental permit requirements.
12. Adjust heating and air conditioning thermostats.
13. Replace electrical switches, light fixtures, and ballasts; perform other minor
electrical repairs.
14. Repair and adjust locks, doors, and door closers.
15. Perform security checks of buildings and facilities; observe and report
unauthorized persons at City facilities.
16. Clean and repair rain gutters; climb ladders, climb onto roofs and under
buildings.
17. Assist other staff with facility improvement and maintenance projects.
18. Work afternoons and evening hours; work weekends and holidays as needed.
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Marginal Functions:
1. May assist Facilities Technician and Maintenance Worker staff as necessary.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Working knowledge of methods, materials, equipment, and tools used in custodial work
and maintenance and repair of buildings and building facilities.
Occupational hazards and standard safety practices necessary in the maintenance and
repair of buildings and building facilities.
Operational characteristics of cleaning equipment and materials.
Safe use and storage of cleaning chemicals.
Safe lifting practices.
Ability to:
Perform a variety of custodial, maintenance, and repair tasks of City buildings and
facilities.
Operate power and manual janitorial and maintenance equipment.
Perform minor repairs and maintain equipment.
Troubleshoot mechanical problems.
Identify building and facilities maintenance needs and take corrective actions.
Work independently in the absence of supervision.
Understand and follow oral and written instructions in English.
Communicate clearly and concisely, both orally and in writing.
Prepare and maintain accurate and complete records.
Establish and maintain effective working relationships with those contacted in the
course of work.
Perform a variety of heavy manual labor for extended periods of time and in unfavorable
weather conditions.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years experience performing custodial, maintenance, and repair work.
Training
Equivalent to the completion of twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Field environment; exposure to outside and inside atmospheric conditions; exposure to
noise, heat, dust, grease, smoke, fumes, gases, or other atmospheric conditions that
may affect the respiratory system, eyes or skin; work around moving mechanical parts
of equipment, electrical hazards, tools or machinery; work in high, exposed places; work
on slippery or uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing or walking for prolonged periods of time; operating motorized vehicles; medium
to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling;
crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far
acuity; depth perception; exposure to heat, noise, outdoors, vibration, confined work
space, chemicals, dust, explosive materials, mechanical hazards, and electrical
hazards.
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LANDSCAPE MAINTENANCE SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform semi-skilled and skilled work in the construction, maintenance and repair of
City streets, streetscapes, parks, buildings, or other City facilities. To participate, lead,
and oversee certain assigned projects; to maintain and use a variety of construction
machinery and tools; and to perform a variety of technical tasks relative to assigned
areas of responsibility. The City has the discretion to make occasional adjustments of
the work week, work day or hours worked for this position to serve the interest of the
City's operation and mission. This position is not overtime exempt.
DISTINGUISHING CHARACTERISTICS
This is an advanced journey level class in the Maintenance Worker series. Employees
within this class are required to complete the routine tasks assigned to the Maintenance
Worker III position. Employees are distinguished from the Maintenance Worker III by the
level of responsibility assumed and the complexity of duties for certain assigned
projects. Employees at this level perform the most difficult and responsible types of
duties assigned to classes within this series, including leading and overseeing lower-
level staff during certain assigned projects. Employees are distinguished from the
Senior Maintenance Worker position by the temporary lead worker supervision
responsibilities of this position, during occasional implementation of certain assigned
projects, in comparison to the Senior Maintenance Worker regular lead worker
supervision responsibilities. Employees at this level are required to be fully trained in all
procedures related to assigned areas of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from supervisory or management staff.
Occasionally performs as lead worker over maintenance staff during project
implementation.
Assists supervisor or management staff with monitoring contractor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
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Essential Functions:
1. Provide responsible staff assistance and support to assigned supervisory staff.
2. Maintain streets, parkways, parks, buildings, or other City facilities.
3. Participate, train, and review the work of staff during certain assigned projects
related to City streets, parkways, parks, buildings, or other City facilities; prepare
schedules; lead, oversee and participate in the use and operation of equipment.
4. Ensure the adherence to safe work practices and procedures; instruct workers in
the use of all safety equipment; ensure compliance with OSHA regulations.
5. Monitor water usage in parks, streetscapes, and other landscaped areas; monitor
and adjust the City's central irrigation system to maximize irrigation efficiency and
minimize water use; recommend irrigation modifications; prepare and file reports.
6. Provide support to supervisory or management staff administering maintenance
contracts for City streets, parkways, parks, buildings, or other City facilities;
conduct inspections; meet with contractors to discuss maintenance issues.
7. Maintain operation records; prepare and file reports.
8. Estimate time, materials, and equipment required for jobs assigned.
9. Prepare detailed project descriptions and obtain cost proposals for material,
equipment and project construction; prepare project schedules; coordinate and
assist with oversight of the work of consultants and contractors.
10. Evaluate City parks for maintenance and safety improvements; requisition
materials as required; prepare inspection reports.
11. Construct forms, lay and finish concrete on sidewalks, streets, and other related
areas; dig ditches; backfill trenches and holes; install drainpipes; perform minor
building maintenance.
12. Break and repair concrete and asphalt surfaces; excavate and replace concrete
and asphalt surfaces; perform hot patching and sealing of surfaces; shovel and
rake asphalt.
13. Set up and take down traffic warning devices and barricades for traffic control.
14. Maintain roadways by removing sand, gravel, and debris; clean and maintain
storm drains, pipes and catch basins.
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15. Operate various maintenance equipment and trucks; clean and maintain
equipment.
16. Install and maintain irrigation systems; install, repair, and maintain water meters;
read water meters in parks and other landscaped areas.
17. Conduct playground inspections; backfill sand as needed; install new playground
equipment; perform playground equipment inspections and prepare reports.
18. Maintain and grade ball fields; install new ball field equipment.
19. Maintain City facilities; repair drinking fountains; paint and repair restrooms;
remove graffiti; inspect security lighting, operate, and maintain HVAC systems.
20. Maintain traffic signs; replace parking and street signs.
21. Plant trees; install new planters.
22. Conduct annual inspection, testing, and certification of backflow prevention
devices.
23. May perform custodial duties including cleaning restrooms and offices; maintain
and clean floors; dust office machines; close buildings.
24. May perform crossing guard duties to escort children and adults across the street
in a safe manner after verifying visually and audibly that it is safe to enter the
intersection.
Marginal Functions:
1. Respond to public inquiries in a courteous manner; provide information within the
area of assignment; resolve complaints in an efficient and timely manner.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations and activities of a maintenance program within the area of assignment.
Methods and techniques of maintenance activities related to area of work assigned.
Equipment and tools used in the area of work assigned.
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Occupational hazards and standard safety practices.
Use of hazardous chemicals, herbicides, and fertilizers.
Principles of lead supervision and training.
English usage, spelling, grammar, and punctuation.
Ability to:
Lead, organize, and review the work of staff.
Independently perform the most difficult maintenance and repair work in the area of
work assigned.
Interpret, explain, and enforce department policies and procedures as they relate to
special projects.
Operate a variety of cleaning, maintenance, and repair equipment in a safe and
effective manner.
Perform a variety of manual tasks for extended periods of time and in unfavorable
weather conditions.
Perform heavy manual labor.
Work independently in the absence of supervision.
Lead multiple projects at once.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible experience in the maintenance and
repair of parks, streetscapes, and other City facilities.
Training
Equivalent to completion of twelfth grade.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Within twelve (12) months of employment, the employee shall obtain and thereafter
continuously maintain one or more of the following licenses or certificates, based on
department and specific assignments, as determined by the City Manager: Certified
Backflow Prevention Device Tester (Ventura County Environmental Health Division);
Qualified Playground Inspector (National Playground Safety Institute); and Class A or B
California Driver's License.
WORKING CONDITIONS
Environmental Conditions:
Field environment; exposure to outside atmospheric conditions; exposure to noise, dust,
grease, smoke, fumes, gases, or other atmospheric conditions that may affect the
respiratory system, eyes or skin; work around moving mechanical parts of equipment,
tools or machinery; work in high, exposed places.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception; exposure to heat, noise,
outdoors, vibration, confined work space, chemicals, dust, explosive materials,
mechanical hazards, and electrical hazards.
The additional essential functions for performance of crossing guard duties include
repetitive light lifting of a "Stop" sign in a raised position above the head with either arm;
clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern
approaching vehicles, children, adults, or other moving objects across a frequency
range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping
up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; and
ability to grasp and restrain children from moving into an unsafe area.
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MAINTENANCE WORKER I
MAINTENANCE WORKER II
MAINTENANCE WORKER III
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform semi-skilled and skilled work in the construction, maintenance and repair of
City streets and streetscapes, parks, City buildings or other facilities. These positions
are not overtime exempt. The City has the discretion to make occasional adjustments of
the work week, work day or hours for these positions to serve the interest of the City's
operation and mission.
DISTINGUISHING CHARACTERISTICS
Maintenance Worker I--This is the entry-level class in the Maintenance Worker series.
This class is distinguished from the Maintenance Worker II by the absence of directly
related experience and requiring training to complete the more routine tasks and duties
assigned to positions within the series.
Maintenance Worker II--This is the journey level class in the Maintenance Worker
series. This class is distinguished from the Maintenance Worker III by the performance
of the more routine tasks and duties assigned to positions within the series. Employees
in this class may have only limited related work experience.
Maintenance Worker III--This is the advanced journey level class within the
Maintenance Worker series. Employees within this class are distinguished from the
Maintenance Worker II by the performance of the full range of duties as assigned
including the most difficult maintenance tasks. Employees at this level receive only
occasional instruction or assistance as new or unusual situations arise and are fully
aware of the operating procedures and policies of the work unit. Positions in this class
are flexibly staffed and are normally filled by advancement from the II level, or when
filled from the outside, applicants must have prior experience.
SUPERVISION RECEIVED AND EXERCISED
Maintenance Worker I and II
Receives immediate supervision from supervisory, management or higher-level
maintenance staff.
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Maintenance Worker III
Receives general supervision from supervisory, management or higher-level
maintenance staff.
May exercise lead worker supervision over lower-level maintenance staff, temporary
staff, administer contracts and monitor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Maintenance Worker I, II and III
Essential Functions (All Divisions):
1. Provides responsible staff assistance and support to assigned supervisory or
maintenance staff.
2. Operate various maintenance equipment and trucks; clean and maintain
equipment.
3. Operate a variety of mechanical tools and equipment such as power saws, power
sanders, drills, air compressors, paint sprayers, pressure washers, welding
equipment, and various hand tools as required.
4. Set up and take down traffic warning devices and barricades for traffic control.
5. Sand blast, paint, and remove graffiti from City facilities and structures.
6. Order and maintain necessary materials, supplies and equipment to perform
assigned work.
Essential Functions (Public Works Division):
1. Maintain streets and public right-of-way or other City facilities.
2. Maintain roadways by removing sand, gravel, and debris; clean and maintain
storm drains, pipes and catch basins.
3. Construct forms, place and finish concrete for curbs, gutters, sidewalks, streets,
alleys, and other related areas.
4. Perform flood control maintenance duties; install storm drainpipes and other
drainage devices; dig ditches and backfill trenches and holes.
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5. Break and repair concrete and asphalt surfaces; excavate and replace concrete
and asphalt surfaces; perform hot patching and sealing on surfaces; shovel and
rake asphalt.
6. Maintain traffic and street signs and pavement marking; replace stop, parking,
and street signs; perform street stenciling.
7. May perform crossing guard duties to escort children and adults across the street
in a safe manner after verifying visually and audibly that it is safe to enter the
intersection.
Essential Functions (Parks Division):
1. Maintain streetscapes, parks, or other City facilities.
2. May perform custodial duties including cleaning restrooms and other facilities.
3. Install and maintain irrigation systems; maintain irrigation controllers and manage
irrigation schedules.
4. Conduct playground inspections; install sand and wood fiber as needed; install
new playground equipment; inspect fields, trails, playground, and park
equipment, and prepare reports.
5. Maintain sport fields; install new ballfield equipment; perform weed abatement;
aerate and fertilize.
6. Maintain park facilities; repair, install and maintain drinking fountains, bar-b-ques,
picnic tables, benches, trash receptacles, gazebos and shade structures; paint
and repair restrooms and park facilities; repair trails, sidewalks, and drainage
devices; inspect and repair security lighting.
7. Complete minor improvement projects as assigned; construct forms, pour and
finish concrete on park sidewalks and other related areas.
8. Maintain parking lots, parking lot signs and park signs; replace stop signs, park
rules, and other related signs.
9. Plant trees, shrubs and install bark mulch; install new planters.
10. Maintain sport courts; replace nets, posts, and court fencing; repair and replace
basketball hoops and nets; maintain bocce ball, horseshoe and other courts.
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Essential Functions (Facilities Division)
1. Maintain City facilities and other areas as assigned.
2. Troubleshoot and perform minor repairs to buildings, fixtures, and equipment as
needed; paint and remove graffiti; inspect security lighting; maintain HVAC,
electrical and plumbing systems.
3. May perform custodial duties including cleaning restrooms and offices; dust office
machines; empty and clean trash receptacles; sweep and scrub building floors;
vacuum traffic areas; spot clean and shampoo carpets; dust, polish and clean
office furniture, tables, shelves, cabinets and woodwork; dust and wash light
fixtures; clean upholstery, sofas and chairs; clean interior and exterior windows,
blinds and glass doors; clean, disinfect and polish plumbing fixtures, counter tops
and other stainless-steel fixtures; close and secure buildings.
4. Clean ramps, stairwells, sidewalks, patios, and breezeways.
5. Move and install office furniture and partitions; hang clocks, artwork, and
displays; coordinate the relocation of city staff and provide assistance as needed.
6. Operate a variety of custodial and maintenance equipment, including power and
hand tools, high and low speed floor buffers, carpet cleaners, vacuums and
extractors, power sanders, drills, air compressors, paint sprayers, sewer augers,
and various tools required for custodial and building maintenance.
7. Inventory supplies and equipment; restock toiletries and supplies; replace
burned-out light bulbs.
8. Repair and replace plumbing fixtures including sinks, toilets, faucets and pipes;
repair water lines and clear obstructions from sewer lines.
9. Set up tables, chairs and other equipment for daily activities and programs; move
and arrange furniture and equipment for special events, rentals, and projects.
10. Adjust heating and air conditioning thermostats.
11. Replace electrical switches, light fixtures, and ballasts; perform other minor
electrical repairs.
12. Repair and adjust locks, doors, and door closers.
13. Clean and repair rain gutters; climb ladders, climb onto roofs and under
buildings.
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14. Maintain parking lot signs; replace stop, parking, and other related signs.
Marginal Functions:
1. Respond to public inquires in a courteous manner.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Maintenance Worker I and II
Knowledge of:
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Safety rules when crossing streets.
Basic first aid methods and techniques.
Ability to:
Learn methods and techniques of general construction, maintenance and repair related
to the area of work assigned.
Learn to perform a variety of skilled and semi-skilled maintenance, construction, and
repair work in the area of work assigned.
Learn to operate a variety of vehicular and stationary mechanical equipment in a safe
and effective manner.
Perform a variety of manual tasks for extended periods of time and in unfavorable
weather conditions.
Perform heavy manual labor.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Maintenance Worker I
Experience
One year of experience performing maintenance work, within the assigned
essential function area, is desirable.
Training
Equivalent to completion of twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Maintenance Worker II
In addition to the qualifications for Maintenance Worker I:
Experience
Two years of related experience performing maintenance work within the
assigned essential function area, is desirable.
Training
Equivalent to completion of twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Maintenance Worker Ill
In addition to the qualifications for Maintenance Worker I and II:
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Knowledge of:
Methods and techniques of general construction, maintenance, and repair related to the
area of work assigned.
Principles of supervision and training.
Ability to:
Perform a variety of skilled and semi-skilled maintenance, construction, and repair work
in the area of work assigned.
Operate a variety of vehicular and stationary mechanical equipment in a safe and
effective manner.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of related experience performing maintenance work.
Training
Equivalent to completion of twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Within twelve (12) months of employment, the employee shall obtain and thereafter
continuously maintain one or more of the following licenses or certificates, based on
department and specific assignments, as determined by the City Manager: Limited
Backflow Prevention Device Tester (Ventura County Environmental Health
Department); Qualified Playground Inspector (National Playground Safety Institute); and
Class A or B California Driver's License.
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WORKING CONDITIONS
Maintenance Worker I, II and III
Environmental Conditions:
Field environment; frequent exposure to outside atmospheric conditions; exposure to
noise, dust, grease, smoke, fumes, gases, or other atmospheric conditions that may
affect the respiratory system, eyes, or skin; work around moving mechanical parts of
equipment, tools or machinery; work in high, exposed places; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing, and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception.
The additional essential functions for performance of crossing guard duties include
repetitive light lifting of a "Stop" sign in a raised position above the head with either arm;
clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern
approaching vehicles, children, adults, or other moving objects across a frequency
range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping
up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; and
ability to grasp and restrain children from moving into an unsafe area.
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MANAGEMENT ANALYST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible and complex administrative and analytical
duties; to oversee assigned administrative processes, procedures, and programs; and
to provide information and assistance to the public regarding assigned programs and
services. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from various management staff.
Exercises functional and technical supervision over technical and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assume direct responsibility for monitoring and administering assigned program
areas; assist in assigned administrative support functions including budget; may
direct the work activities of assigned clerical and technical personnel or other
subordinate staff; participate in employee selection; prioritize and coordinate
work assignments; review work for accuracy.
2. Provide responsible staff assistance and support to assigned management staff
and department or program area.
3. Assist in developing and implementing operational, administrative, program, and
other policies and procedures; assist in contract negotiations; prepare employee
evaluations.
4. Analyze the preparation and administration of assigned budget(s); assist in
maintaining and monitoring of appropriate budgeting controls; prepare various
financial reports as required.
5. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
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present and interpret data, and identify alternatives; make and justify
recommendations.
6. Assist in administering maintenance and service contracts; develop requests for
proposals; conduct research on specifications.
7. Participate in the drafting and implementation of department goals, policies, and
procedures.
8. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
9. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
10. Assist in preparation of ordinances and other supporting program documents;
assist in preparing and monitoring program grants and related proposals.
11. Prepare comprehensive technical records and analytical reports pertaining to
assigned area of responsibility; conduct research and comprehensive data
collection efforts to support analysis.
12. Assist in developing and design departmental, operational, and administrative
procedures or forms as required.
13. Participate in various committees; attend and participate in professional group
meetings.
14. Make oral and written presentations to the City Council, staff, the public and
professional groups.
Marginal Functions:
1. May serve as a liaison with public and private organizations, community groups
and other social organizations; make presentations as required.
2. May draft press releases, newspaper articles, public service announcements and
newsletters.
3. May participate in contract administration with outside consultants and
developers.
4. Serve as emergency response worker as necessary.
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5. May perform or assist in preparation of program and employee performance
evaluations.
6. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles of mathematics and statistics.
Principles of supervision and training.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Public relations techniques.
Principles and procedures of accounting and procurement practices.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Research, analytical techniques, and the public policy development theory.
Federal, State, and local laws, codes and regulations.
Ability to:
Perform complex administrative and analytical activities for assigned programs.
Independently perform administrative and analytical activities in the area of work
assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
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Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible administrative and analytical experience
preferably within a local government environment.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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OFFICE ASSISTANT I
OFFICE ASSISTANT II
OFFICE ASSISTANT III
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible, clerical duties in support of department and
division staff; to participate in office support functions; to operate a switchboard and
direct calls to appropriate staff; and to provide customer service to the public regarding
City policies, procedures, and programs. These positions are not overtime exempt.
DISTINGUISHING CHARACTERISTICS
The Office Assistant I is the entry-level class. Since this class is typically used as a
training class, employees may have only limited work experience.
The Office Assistant II is the journey-level class in the Office Assistant series and is
distinguished from the Office Assistant I by the performance of the more routine clerical
tasks and duties assigned to positions within the series. As experience is gained, a
wider variety of duties may be performed, but employees within this class do not have
the advanced journey level skills.
The Office Assistant III is the advanced journey level class within the Office Assistant
series. Employees within this class are distinguished from the Office Assistant I and II
by the performance of the full range of duties assigned to positions within the series and
would typically have public sector experience. Work assignments are generally more
complex than those assigned to an Office Assistant I or II, and employees within this
class have a higher level of clerical skills training and competence and require less
instruction or assistance as new or unusual situations arise.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisor with a higher level of
supervision required for the Office Assistant I and II.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
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Office Assistant I, II and Ill
Essential Functions:
1. Perform typical clerical duties in support of assigned division or department.
2. Provide responsible staff assistance and support to assigned supervisor.
3. As assigned, serve as a receptionist; operate a switchboard and screen all
incoming telephone calls; transfer and direct calls to appropriate staff; take
messages as necessary.
4. Type and proofread a wide variety of reports, letters, memoranda; tables, charts,
logs, receipts, forms, etc., from rough draft or verbal instruction, and prepare and
maintain computerized records.
5. Maintain organized and accurate records, files, and databases.
6. Operate standard office equipment, including computer, printers and copiers,
scanners, and postage machine.
7. Provide customer service to the public on the phone and in person; greet visitors
and customers at the counter; refer visitors/customers or phone call to
appropriate person or department; respond to standard inquiries of a limited
nature; provide information within prescribed policies and procedures.
8. Operate an automobile for the purposes of purchasing supplies, making
deliveries, attending offsite training, or similar purposes.
9. Receive, sort and distribute incoming and outgoing mail; arrange for delivery of
outgoing packages.
10. Perform purchasing, stocking, re-supply, and simple inventory checking.
11. Place orders with vendors, receive shipments, and verify accuracy of invoices.
12. Receive and record payments for fees, goods, services, fines, and citations;
prepare receipts; balance and reconcile payments received and cash drawer.
13. Maintain a calendar of activities, meetings, and various events for department
staff; coordinate activities with other City divisions or departments, the public and
outside agencies; make travel and training arrangements.
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14. May assist with the processing and collection of applications, provide information
and forms to the public, issue reminder notices for renewals; apply City policies
and procedures in reviewing applications, forms, records, and reports for
completeness.
15. Assist in a variety of department operations; perform special projects and
assignments as requested.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Office Assistant I, II and III
Knowledge of:
Operations, services and activities of assigned division and department.
Principles and practices of customer service.
Modern office procedures, methods, and equipment.
Basic letter writing and basic report preparation techniques.
Principles and procedures of record keeping.
Principles and procedures of filing.
English usage, spelling, grammar, and punctuation.
Basic mathematical principles.
Switchboard operating techniques.
Principles of proper phone etiquette.
Basic mathematics.
Cash and credit card handling techniques.
Computer functions and related software.
English usage, spelling, grammar, and punctuation.
Ability to:
Perform a variety of clerical support services.
Understand and carry out both oral and written directions.
Respond appropriately to citizen inquiries and complaints.
Work independently in the absence of supervision.
Operate and use modern office equipment including computer, printers and copiers,
scanners, and postage machine.
Type and/or enter data on a computer at a speed necessary for successful job
performance.
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Work cooperatively with other departments, City officials, outside agencies, and the
public.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work,
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Office Assistant I
Experience
One year of general clerical experience.
Training
Equivalent to the completion of the twelfth grade; specialized clerical, computer
and office software training is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Office Assistant II
Experience
Two years of general clerical experience, including one or more years as an
Office Assistant I or equivalent.
Training
Equivalent to the completion of the twelfth grade supplemented by specialized
clerical, computer, and office software training.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Office Assistant III
Experience
Three years of increasingly responsible clerical experience, including two or
more years as an Office Assistant II or equivalent. Public sector experience is
desirable.
Training
Equivalent to the completion of the twelfth grade supplemented by specialized
clerical, computer, and office software training.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license_
WORKING CONDITIONS
Office Assistant I, II and III
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; kneeling, bending,
stooping or reaching; handling; use of fingers; talking; hearing; near acuity.
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PARKS AND FACILITIES ATTENDANT I
PARKS AND FACILITIES ATTENDANT II
PARKS AND FACILITIES ATTENDANT III
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To attend to and perform custodian duties associated with use of the City's parks and
facilities, and to perform minor maintenance and repairs to City streets, buildings, and
facilities. These positions are temporary, hourly, and not overtime exempt.
DISTINGUISHING CHARACTERISTICS
Parks and Facilities Attendant I — This is the entry-level class in the Parks and
Facilities Attendant series. This class is distinguished from the Parks and Facilities
Attendant II by the absence of directly related work experience.
Parks and Facilities Attendant II — This is the journey level class in the Parks and
Facilities Attendant series. This class is distinguished from the Parks and Facilities
Attendant III by the performance of the more routine tasks and duties assigned to
positions within the series. Employees in this class have related work experience.
Parks and Facilities Attendant III — This is the advanced journey level class within the
Parks and Facilities Attendant series. Employees within this class are distinguished
from the Parks and Facilities Attendant II by the performance of the full range of duties
as assigned including the more difficult customer service, maintenance, and custodial
tasks. Employees at this level receive only occasional instruction or assistance as new
or unusual situations arise and are fully aware of the operating procedures and policies
of the work unit. Positions in this class are flexibly staffed and are normally filled by
advancement from the II level, or when filled from the outside, applicants must have
prior related experience.
SUPERVISION RECEIVED AND EXERCISED
Parks and Facilities Attendant I and II
Receives immediate supervision from supervisory, management, or higher-level staff
Parks and Facilities Attendant III
Receives general supervision from supervisory, management, or higher-level staff.
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ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Parks and Facilities Attendant I, II and III
Essential Functions:
1. Provide responsible staff assistance and support to the supervisor and/or lead
worker as assigned.
2. Work weekends, evenings, and holidays as assigned.
3. Monitor park users' compliance with City park rules and regulations and monitor
park rentals for compliance with park rental agreements.
4. Monitor indoor facility users for compliance with City rules and regulations and
monitor indoor facility rentals for compliance with facility rental agreements.
5. Set-up tables, chairs, and other equipment for daily activities and programs;
move and arrange furniture and equipment for special events, rentals, and other
programs and projects.
6. Unlock, lock, and secure City parks and facilities.
7. Perform security checks of buildings and facilities; observe and report
unauthorized persons or activities at City parks and facilities; monitor City parks,
streetscapes, streets, buildings, and facilities for hazardous conditions and
remedy or report any hazardous conditions found.
8. Interact with the public in a courteous manner and respond to the public's
questions, requests, and concerns.
9. Perform custodial duties including but not limited to: Emptying and cleaning trash
and recycle receptacles; sweeping, mopping, and scrubbing floors; vacuuming,
spot cleaning, and shampooing carpets; dusting, polishing, washing, and
cleaning furniture, shelves, cabinets, woodwork, doors, and building fixtures;
hosing down ramps, stairwells, and breezeways; cleaning interior and exterior
windows, window treatments, and glass doors; cleaning, disinfecting, and
polishing drinking fountains, counter tops, and other stainless steel fixtures;
cleaning, scrubbing, and disinfecting break room and bathroom sinks, floors,
walls, appliances, lavatory fixtures, showers, and door handles.
10. Locate and remove graffiti from City property.
11. Perform minor maintenance and repairs to streets, buildings, and park facilities.
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12. Prepare written activity logs and report forms.
13. Remove unauthorized signs from City properties.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
3. Perform recreational duties including keeping score for sports leagues,
monitoring City sports leagues, and assisting at City events as assigned.
4. Serve as Crossing Guard.
QUALIFICATIONS
Parks and Facilities Attendant I and II
Knowledge of:
General security procedures for City parks, buildings, and facilities.
General safety procedures for City parks, streets, buildings, and facilities.
Equipment and tools used in the area of work assigned.
Proper lifting and carrying techniques and practices.
Occupational hazards and standard safety practices.
Proper cleaning methods and techniques.
English usage, spelling, grammar, and punctuation.
Ability to:
Communicate clearly and concisely, both orally and in writing.
Understand and follow oral and written instructions.
Interact professionally and effectively with members of the public.
Perform medium to heavy lifting and carrying.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain mental capacity, which allows for effective interaction and communication with
others.
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Parks and Facilities Attendant Ill
In addition to the qualifications for Parks and Facilities Attendant I and II:
Knowledge of:
Working knowledge of methods, materials, equipment, and tools used in custodial work.
Standard safety practices necessary in the maintenance of buildings and facilities.
Operational characteristics of custodial cleaning equipment.
Safe use and storage of cleaning chemicals.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Parks and Facilities Attendant I
Experience
Some experience performing facility attendant, laborer, or custodial work is
desirable.
Training
Equivalent to the completion of the tenth grade.
Parks and Facilities Attendant II
Experience
No less than 1,800 hours of related work experience performing facility attendant,
laborer, or custodial work.
Training
Equivalent to completion of the twelfth grade.
Parks and Facilities Attendant Ill
Experience
No less than 2,700 hours of related work experience performing facility attendant,
laborer, and/or custodial work.
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Training
Equivalent to completion of the twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Parks and Facilities Attendant I, II and III
Environmental Conditions:
Field environment; frequent exposure to outside atmospheric conditions; exposure to
noise, dust, grease, smoke, fumes, gases, or other atmospheric conditions that may
affect the respiratory system, eyes, or skin; work around moving mechanical parts of
equipment, tools or machinery; work in high, exposed places; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; operating motorized vehicles; medium
to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling;
crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far
acuity; depth perception; exposure to heat, noise, outdoors, vibration, confined work
space, chemicals, dust, explosive materials, mechanical hazards, and electrical
hazards.
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PARKS AND FACILITIES SUPERVISOR
LANDSCAPE/PARKS MAINTENANCE SUPERINTENDENT
Class specifications are intended to present a descriptive fist of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To supervise, assign and review the work of staff or contractors responsible for
maintaining the City's parks, facilities, open space, trails, and landscape assessment
districts; to administer service contracts and monitor contractor performance; to manage
capital projects; resolve customer complaints; coordinate compliance with the City's tree
ordinance, including tree permits and to perform a variety of technical tasks relative to
assigned areas of responsibility. These positions are overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Parks and Recreation Director or Parks and Landscape
Manager.
Exercises direct supervision over maintenance, professional, technical, and
administrative support staff; administers contracts; and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Parks and Facilities Supervisor
Landscape/Parks Maintenance Superintendent
Essential Functions:
1. Plan, prioritize, assign, supervise and review the work of staff and contractors
responsible for maintenance, repairs, and improvements for the City's parks,
facilities, trails, open space, and Landscape Maintenance Districts; administer
service contracts and evaluate the work of maintenance contractors; maintain
records documenting maintenance, repairs, and improvements.
2. Provide responsible staff assistance and support to the Parks and Landscape
Manager.
3. Manage and participate in the implementation of Parks and Facilities Division's
goals and objectives; implement approved policies and procedures.
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4. Establish schedules and methods for providing maintenance services; identify
resource needs; review needs with appropriate management staff; allocate
resources accordingly.
5. Participate in the selection of assigned maintenance staff, supervise, motivate,
and evaluate assigned personnel; provide or coordinate staff training; work with
employees to correct deficiencies.
6. Administer and oversee a variety of projects and programs as assigned, which
may include administration of a capital improvement program for park and
recreation projects, streetscapes, trails, and open space; maintenance contracts;
inspections; and contract management, including meeting with contractors to
discuss maintenance issues, and evaluate contractor performance.
7. Monitor water usage in parks, medians, parkways, and other landscaped areas;
design and recommend irrigation modifications; monitor herbicide, pesticide and
fertilizer use; conduct rodent controls; assess erosion risk.
8. Coordinate, schedule and assign maintenance staff for community center, active
adult, recreation and other program and facility rentals; conduct fire and safety
inspections; repair deficiencies at City facilities.
9. Oversee building cleaning; maintain HVAC system; maintain security and fire
alarms; facilitate office moves and building equipment and furniture relocation;
maintain storage inventory.
10. Conduct Citywide backflow inspection; monitor graffiti on City property; maintain
equipment inventories.
11. Manage and participate in the development and administration of the park
maintenance and improvement and facilities annual budgets; direct the forecast
of additional funds needed for staffing, equipment, materials, and supplies; direct
the monitoring of and approve expenditures; direct and implement adjustments
as necessary.
12. Prepare analytical and statistical reports on operations and activities.
13. Provide assistance to manger on capital improvement project planning and
supervision.
Marginal Functions:
1. Attend and participate in technical group meetings; stay abreast of new trends
and innovations in the field of parks, landscape maintenance and buildings
maintenance.
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2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Parks and Facilities Supervisor
Landscape/Parks Maintenance Superintendent
Knowledge of:
Principles, practices, operations, services, and activities of a comprehensive parks and
building maintenance and improvement programs.
Principles of supervision, training, and performance evaluation.
Principles and practices of irrigation systems and backflow inspection.
Principles and practices of contract administration.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Read and interpret complex construction plans, blueprints, specifications, and codes.
Interpret and explain City policies and procedures.
Prepare clear and concise comprehensive reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at as speed necessary for successful job performance.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Parks and Facilities Supervisor
Experience
Three years of increasingly responsible experience in landscape, parks and
building maintenance, including one year of supervisory or lead worker
responsibility, preferably in a public agency.
Training
Equivalent to the completion of the twelfth grade supplemented with specialized
training in landscape, parks, and building maintenance and contract
administration. Two years of college or an Associate's Degree from an accredited
college or university is desirable.
Landscape/Parks Maintenance Superintendent
Experience
Five years of increasingly responsible experience in landscape, parks, and
building maintenance, including two years of supervisory or lead worker
responsibility.
Training
Equivalent to the completion of two years of college or an Associate's Degree
from an accredited college or university, supplemented by specialized training in
landscape, parks, and building maintenance and contract administration. A
Bachelor's degree is desirable. The two years of college education requirement
may be substituted with an additional four years of responsible and related work
experience.
License or Certificate:
Parks and Facilities Supervisor
Landscape/Parks Maintenance Superintendent
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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Possession of or ability to obtain and maintain an appropriate, backflow inspector's
license.
Possession of or ability to obtain and maintain an appropriate, pesticide applicator's
license.
Possession of or ability to obtain and maintain Qualified Playground Safety Inspector
Certification.
Possession of, or ability to obtain, an appropriate, arborist certificate.
WORKING CONDITIONS
Parks and Facilities Supervisor
Landscape/Parks Maintenance Superintendent
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception.
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PARKS AND LANDSCAPE MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under administrative direction, to direct, manage, supervise, and coordinate Parks,
Landscape and Facilities Division programs and activities, including maintenance of
parks, facilities, open space, trails, and landscape assessment districts; to coordinate
assigned activities with other City departments, divisions, and outside agencies; and to
provide management support to Parks and Recreation Director. This position is
overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Parks and Recreation Director.
Exercises direct and primary supervision over supervisory, professional, technical, and
administrative support staff; administers contracts; and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume management responsibility for Parks, Landscape and Facilities Division
operations, services, and activities including preventive maintenance, repairs,
and improvements of parks, facilities, open space, trails, and landscape assessment
districts; implement and maintain automated maintenance reporting systems.
2. Provide responsible staff assistance and support to the Parks and Recreation
Director; prepare and present staff reports and other necessary correspondence.
3. Participate in the development and implementation of goals, objectives, policies,
and priorities for Parks and Landscape Division programs; recommend, within
Departmental policy, appropriate service, and staffing levels.
4. Continuously monitor and evaluate the efficiency and effectiveness of service
delivery methods and procedures; recommend, within Departmental policy,
appropriate service and staffing levels; monitor and evaluate the efficiency and
effectiveness of service delivery methods and procedures; assess and monitor
work load, administrative and support systems, and internal reporting relationships;
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identify opportunities for improvement and review with the Parks and Recreation,
Director; direct the implementation of improvements.
5. Supervise, select, train, motivate, and evaluate assigned personnel; provide or
coordinate staff training; work with employees to correct deficiencies.
6. Plan, direct, coordinate, and review the work plan for the Parks, Landscape and
Facilities Division; meet with staff to identify and resolve problems; assign work
activities, projects, and programs; monitor workflow; review and evaluate work
products, methods, and procedures.
7. Manage and participate in the development and administration of the Parks,
Landscape and Facilities Division annual and capital improvement budgets;
direct the forecast of additional funds needed for staffing, equipment, materials,
and supplies; direct the monitoring of and approve expenditures; direct and
implement adjustments as necessary.
8. Perform contract administration and supervise and monitor capital and
improvement projects; coordinate the preparation of capital and improvement
plans and specifications, prepare Request for Proposals, and manage the
proposal process; coordinate capital and improvement work with other
department and agencies.
9. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Marginal Functions:
1. Attend and participate in professional group meetings, stay abreast of new trends
and innovations in the field of landscape maintenance, construction, and facility
maintenance.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of a comprehensive municipal parks,
landscape, facilities program.
Organizational and management practices as applied to the analysis and evaluation of
parks, landscape programs, and facility policies and operational needs.
Modern and complex principles and practices of parks, landscape and facility program
development and administration.
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Negotiation strategies.
Principles and practices of construction contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal operational and capital improvement budget
preparation and administration.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Park planning and design theory and policies.
Computer functions and related software.
Technical report writing.
Current literature, information sources and research techniques in the field of park
planning.
Pertinent Federal, State, and local laws, codes, and regulations.
Safe driving principles and practices.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of subordinate staff.
Select, supervise, train, and evaluate staff.
Effectively manage professional service, maintenance, and construction contracts and
evaluate the work of contractors and consultants.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of assigned areas of
responsibilities including one or more divisions of the Department.
Develop and administer division goals, objectives, and procedures.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers, and copiers.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
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Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible experience in administration of parks,
facilities, and landscape maintenance programs, including three years of
supervisory experience.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in landscape planning, business administration, public
administration or a related field. A Master's degree is desirable.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid California driver's license.
Possession of, or ability to obtain, an appropriate, pesticide applicator's license.
Possession of, or ability to obtain, an appropriate, pesticide advisor's license.
Possession of, or ability to obtain, an appropriate, arborist certificate.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing;
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balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception.
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PARKS AND RECREATION DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Parks and
Recreation Department (herein after, all references to Parks and Recreation
Department shall also apply to a Parks, Recreation and Community Services
Department if applicable) including the following Divisions: Active Adult Center,
Facilities, Lighting & Landscaping Maintenance Assessment Districts, Park
Maintenance and Improvement, and Recreation; to coordinate assigned activities with
other City departments and outside agencies; and to provide highly responsible and
complex administrative support to the City Manager. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all Parks and Recreation Department
services, programs, and activities, including all contract administration,
development and maintenance of parks; development and provision of recreation
services; special event planning, facilities development and maintenance;
building security; creation and management of lighting and landscape
maintenance assessment districts; landscape maintenance for City-owned
property; management of City tree inventory and tree removal permits;
management of Active Adult Center and development and provision of active
adult/senior citizen services; and Art in Public Places.
2. Recommend and administer policies and procedures.
3. Provide responsible staff assistance and support to the City Manager.
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4. Manage the development and implementation of Parks and Recreation
Department goals, objectives, policies, and priorities for each assigned service
area.
5. Recommend, within City policy, appropriate service, and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
6. Plan, direct and coordinate, through subordinate level staff and private
contractors, the Parks and Recreation Department's work plan; assign projects
and programmatic areas of responsibility; review and evaluate work methods and
procedures; meet with management staff to identify and resolve problems.
7. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
8. Select, train, motivate and evaluate Parks and Recreation Department personnel;
provide or coordinate staff training; work with employees to correct deficiencies;
implement discipline and termination procedures.
9. Oversee and participate in the development and administration of the Parks and
Recreation Department budget; approve the forecast of funds needed for
staffing, equipment, materials, and supplies; approve expenditures and
implement budgetary adjustments as appropriate and necessary.
10. Explain and interpret Parks and Recreation Department programs, policies,
activities, and contracts with private service providers; negotiate and resolve
sensitive and controversial issues.
11. Represent the Parks and Recreation Department to other City departments,
elected officials, and outside agencies; coordinate Department activities with
those of other departments and outside agencies and organizations.
12. Provide staff support to a variety of boards, commissions, and committees;
prepare and present staff reports and other necessary correspondence.
13. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of municipal service delivery and privatization.
14. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
15. Other assigned areas of responsibility may include the following: City Library and
development and provision of library services; City Arts Center and community
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theater programs; solid waste and recycling programs, and vector control and
animal control programs and services.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of facilities and landscape maintenance.
Operations, services, and activities of a comprehensive municipal community service
delivery program.
Principles and practices of Parks and Recreation and Active Adult/Senior Citizen
program administration.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Methods, equipment, materials, and supplies used in the maintenance and construction
of City parks.
Horticulture suitable to the area.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of municipal budget preparation and administration.
Principles and practices of contract administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Delegate authority and responsibility.
Lead and direct the operations, services and activities of the Parks and Recreation
Department and assigned service areas.
Effectively manage contracts and evaluate the work of contractors.
Develop and administer departmental goals, objectives, and procedures.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Read and interpret plans and specifications.
Operate and use modern office equipment including computer, printers, and copiers.
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Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Seven years of increasingly responsible experience in park administration,
recreation, leisure services, landscape maintenance and facilities management
and including four years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in recreation, leisure services, park administration, landscape
architecture, business or public administration or a related field. A Master's
degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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PLANNING DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Community
Development Department including Planning, Code Compliance and Building and
Safety Divisions, and may also oversee Affordable Housing, Economic Development,
and Sustainability programs; to coordinate assigned activities with other City
departments and outside agencies; and to provide highly responsible and complex
administrative support to the City Manager or Assistant or Deputy City Manager. This
position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or Assistant or Deputy City
Manager.
Exercises direct and primary supervision over management, supervisory, professional,
technical and clerical staff, administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all Community Development
Department services and activities including Planning, Code Compliance, and
Building Safety Divisions, and all related contracted services; recommend and
administer policies and procedures.
2. Provide responsible staff assistance and support to the Assistant or Deputy City
Manager.
3. Manage the development and implementation of Community Development
Department goals, objectives, policies, and priorities for each assigned service
area.
4. Recommend, within City policy, appropriate service, and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
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5. Plan, direct and coordinate, through subordinate level staff, the Community
Development Department's work plan; assign projects and programmatic areas
of responsibility; review and evaluate work methods and procedures; meet with
management staff to identify and resolve problems.
6. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
7. Select, train, motivate and evaluate Community Development Department
personnel; provide or coordinate staff training; work with employees to correct
deficiencies; implement discipline and termination procedures.
8. Oversee and participate in the development and administration of the Community
Development Department budget; manage cost recovery and time accounting
efforts; approve the forecast of funds needed for staffing, equipment, materials,
and supplies; approve expenditures and implement budgetary adjustments as
appropriate and necessary.
9. Explain and interpret Community Development Department programs, policies,
and activities; negotiate and resolve sensitive and controversial issues.
10. Represent the Community Development Department to other City departments,
elected officials, and outside agencies; coordinate Community Development
Department activities with those of other departments and outside agencies and
organizations.
11. Provide staff assistance to the City Manager; participate on a variety of boards,
commissions, and committees; prepare and present staff reports and other
necessary correspondence.
12. Provide staff support to assigned boards and commissions.
13. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of planning, code compliance, and building and
safety.
14. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
15. Provide expertise in application and interpretation of the Zoning Code.
16. Provide regular reports to the City Manager on the status of development
applications and code compliance activities.
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17. Maintain organized and accurate records, files, and databases for entitlement
processing, including key deadlines for action and expiration dates for permits.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal planning, building and
safety, and code compliance program.
Reporting and tracking methods for development applications including entitlement
review and compliance with conditions of approval.
Reporting and tracking methods for code compliance activities.
Advanced site planning and architectural design techniques and methods.
Management skills to analyze programs, policies, and operational needs.
Civil engineering principles and practices.
Geographic information system software.
Negotiation strategies.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes and regulations including California
Environmental Quality Act (CEQA).
English usage, spelling, grammar, and punctuation.
Ability to:
Oversee and participate in the management of the Community Development
Department activities, including management of the Planning Division and other
divisions of the Community Development Department as assigned, including
responsibility for administration, development review, long-range and regional
planning, environmental review, code compliance, and entitlement processing for
development projects.
Plan, organize, direct, and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
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Lead and direct the operations, services, and activities of a comprehensive municipal
department.
Identify and respond to community concerns and needs related to departmental
matters.
Develop and administer departmental goals, objectives, and procedures.
Prepare reports that provide essential management information on the status of
development applications and code compliance activities.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems; identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers, and copiers.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible experience in municipal administration, including
three years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with major
course work in urban planning, engineering, business administration, public
administration or a related field. A Master's degree is desirable.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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PLANNING MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage and coordinate the activities and operations of various Divisions of
the Community Development Department. To coordinate assigned activities with other
City departments and outside agencies; and to provide responsible and administrative
support to the Community Development Director or Planning Director. This position is
overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director or Planning
Director.
Exercises direct and primary supervision over supervisory, professional, technical and
clerical staff; administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. As assigned by the Department Head, assume management and administrative
responsibility for specific services and activities of the Community Development
Department and related contracted services; recommend and administer policies
and procedures.
2. Provide responsible staff assistance and support to the Community Development
Director or Planning Director, including administrative and customer service
responsibilities.
3. Manage and participate in the development and implementation of goals,
objectives, policies, and priorities for each assigned Community Development
Department service area.
4. Manage and participate in the development and implementation of external and
internal customer service goals, objectives, policies, and priorities for each
assigned service area.
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5. Manage the planning, development, and code compliance public counter
response to ensure appropriate customer service is provided.
6. Provide staff support to assigned boards, commissions, and committees.
7. Recommend, within Departmental policy, appropriate service, and staffing levels;
monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; allocate resources accordingly.
8. Plan, direct and coordinate the work plan of assigned Divisions of the Community
Development Department; assign projects; review and evaluate work methods
and procedures; meet with staff to identify and resolve problems.
9. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
10. Train and evaluate department personnel; provide or coordinate staff training;
work with employees to correct deficiencies; implement discipline and termination
procedures.
11. Participate in the development and administration of assigned Community
Development Department Division budget and management of cost recovery and
time accounting and general departments.
12. Explain and interpret Community Development Department programs, policies,
and activities; negotiate and resolve sensitive and controversial issues.
13. Assist with community outreach and coordination with other City departments,
and other public agencies and organizations.
14. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
15. Provide expertise in application and interpretation of the General Plan and
Municipal Code, including Zoning Code.
16. Provide regular reports to the department head and City Manager on the status
of development applications and code compliance activities.
17. Maintain organized and accurate records, files, and databases for entitlement
processing, including key deadlines for action and expiration dates for permits.
18. May be assigned primary responsibility for code compliance program,
department budget, and related financial oversight for cost accounting of
developer deposits and staff time charges.
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Marginal Functions:
1. Attend and participate in professional group meetings, stay abreast of new trends
and innovations in the field of current or comprehensive planning.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal planning, building and
safety, and code compliance program.
Reporting and tracking methods for development applications including entitlement
review and compliance with conditions of approval.
Reporting and tracking methods for code compliance activities.
Management skills to analyze programs, policies, and operational needs.
Negotiation strategies.
Principles and practices of organizational systems.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Principles and practices of customer service.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Advanced site planning and architectural design techniques and methods.
Civil engineering principles and practices.
Geographic information system software.
Planning theory and social policies.
Methods and techniques of research and analysis related to urban development and
environmental impact assessment.
Computer functions and related software.
Technical report writing.
Current literature, information sources and research techniques in the field of urban
planning.
Pertinent Federal, State, and local laws, codes and regulations including California
Environmental Quality Act (CEQA).
English usage, spelling, grammar, and punctuation.
Ability to:
Oversee and participate in the management of the Community Development
Department activities, including management of the Planning Division and other
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divisions of the Community Development Department as assigned, including
responsibility for administration, development review, long-range and regional
planning, environmental review, code compliance, and entitlement processing for
development projects.
Plan, organize, direct and coordinate the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Effectively manage contracts and evaluate the work of contractors.
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of assigned areas of
responsibilities including one or more divisions of the Department.
Develop and administer division goals, objectives, and procedures.
Prepare reports that provide essential management information on the status of
development applications and code compliance activities.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers, and copiers.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible and professional urban planning
experience, including two years of administrative and supervisory responsibility.
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Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in urban planning, engineering, business administration,
public administration or a related field. A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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PLANNING TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class Specifications are not intended to reflect all duties
performed within the job.
DEFINITION
To perform technical work in the field of land use, planning and zoning; to process
permits and conduct research; to provide information and assistance to the general
public, developers, and the business community on planning, zoning and development
matters; and to investigate and enforce the City's municipal, zoning, and building codes.
This position is not overtime exempt. The City has the discretion to make occasional
adjustments of the work week, work day or hours for this position to serve the interest of
the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
This is the entry-level class in the planner series. This class is distinguished from the
Assistant Planner by the need for the supervisor to provide a greater level of
supervision and training to enable the employee to perform essential and marginal
functions. Since this class is typically used as a training class, employees may have
only limited work experience.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from higher-level staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Confer with and advise other staff, architects, builders, attorneys, contractors,
engineers and the general public regarding City development policies and
standards; provide customer service at the public counter and over the phone.
2. Provide responsible staff assistance and support to the assigned supervisor and
other planning staff.
3. Accept applications for development; enter data in a computer; check
commercial, industrial, and residential development plans to determine
compliance with appropriate conditions of approval regulations and policies;
process administrative and discretionary permits and minor variances.
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4. Participate in the environmental review process of proposed development
projects.
5. Conduct planning research; prepare reports; prepare and maintain graphics and
maps; prepare PowerPoint presentations and GIS exhibits, radius maps, and
mailing labels.
6. Collect, record, and summarize statistical and demographic information; establish
and maintain a variety of databases; research and draft various ordinances for
review.
7. Process minor applications such as, sign permits, zoning clearances, and lot line
adjustments.
8. Perform site visits of proposed projects; survey neighborhoods for land uses and
other purposes.
9. Research and prepare a variety of documents, briefs, and correspondence on
planning activities.
10. Interpret, apply and enforce the City's municipal, zoning, and building codes;
issue infraction citations.
11. Conduct code compliance patrol and investigation duties in designated areas of
the City to observe and follow up on violations and progress on compliance.
12. Inspect properties and structures for zoning and municipal code violations, health
and safety deficiencies, and condition compliance review for development
projects; prepare reports on code and condition compliance inspections.
13. Investigate and follow-up on code compliance complaints submitted by citizens
or observed by other staff.
14. Process and issue home occupation, business registration and vendor permits,
and develop and maintain related files and correspondence.
15. May make public presentations and present oral reports on planning and code
compliance information and activities.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Basic principles and practices of urban planning and development.
Basic site planning and architectural design techniques and methods.
Basic knowledge of zoning and building codes.
Methods of building construction.
Modern office procedures, methods, and equipment.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
English usage, spelling, grammar, and punctuation.
Ability to:
Prepare maps and basic landscape, building layout and architectural drawings.
Learn laws underlying general plans, zoning, and land divisions.
Learn applicable environmental laws and regulations.
Learn to interpret planning and zoning programs to the general public.
Interpret and use pertinent Federal, State, and City codes related to building
construction and rehabilitation.
Interpret and utilize current literature, information sources and research techniques in
the field of urban planning.
Conduct site inspections.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data into a computer at a speed necessary for successful performance.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative-working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six months of experience working in municipal, county or regional government
community development/planning department or similar private sector
experience. An internship with a public agency community development/planning
department for no less than one semester or two college quarters, where
preferably college credit is received, may substitute as qualifying experience.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in planning, architecture, geography, public administration,
business management or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions and potentially hostile environments, dust
and noise; work on slippery or uneven surfaces; work around moving mechanical
equipment, tools or machinery.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; light to medium lifting, carrying, pushing
and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching;
handling; use of fingers; talking; hearing; near and far acuity; depth perception.
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PRESCHOOL AIDE
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under the direction of the assigned supervisor, assist in the planning and
implementation of a preschool program; supervise and assist in the learning activities of
children; provide on-site supervision and implementation of preschool and recreation
programs; perform a variety of tasks related to maintaining safe and healthy preschool
and recreation program facilities, including setting up and cleaning up for preschool and
recreation programs and performing light custodial duties. This position is temporary,
hourly, and not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from the assigned supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assist with the planning, organizing, and leading of developmentally appropriate
activities to promote the cognitive, social, and emotional, speech and language,
and fine and gross motor skill development of children.
2. Prepare supplies and materials for lesson plans, snacks, and other program
activities; monitor the use of supplies, materials, and equipment; and guide
children in the appropriate use of supplies, materials, and equipment.
3. Supervise and care for children; enforce rules and provide appropriate guidance
and discipline to ensure safety; assist children with hygiene and toileting as
necessary.
4. Set-up and clean-up for preschool and recreational programs; maintain neat and
orderly facilities; perform light custodial duties as needed.
5. Administer first aid according to prescribed procedures and notify emergency
medical personnel when necessary.
6. Provide information and respond to inquiries from program participants.
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7. Assist with observing and documenting children's progress toward desired
development goals; work collaboratively with other staff to develop written
progress reports.
8. Attend staff meetings and trainings as scheduled.
9. Provide responsible staff assistance and support to the assigned supervisor.
Marginal Functions:
1. Assist with a variety of recreation programs and activities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Development, behavior, and needs of children.
Theory and practice of early childhood education.
Instructional methods and techniques.
Principals of health and safety.
Proper English usage, grammar, punctuation, and spelling.
Basic first-aid methods and techniques.
Ability to:
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with children and adults.
Maintain audio/visual acuity sufficient to perform the essential functions of the position.
Maintain mental capacity sufficient to perform the essential functions of the position.
Plan and organize work.
Maintain records and reports.
Operate and use modern office equipment including copiers.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
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Experience
Some experience working with children in education or recreation programs is
desirable.
Training
Equivalent to a high school diploma and completion of no less than six (6) early
childhood education units at an accredited college or university.
License or Certificate:
Possession of, or ability to obtain, a valid first aid and CPR certificate, including
pediatric first aid and CPR.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions;
may work in or around water and slippery surfaces; exposure to audio/video equipment
and computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near visual acuity.
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PRESCHOOL DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To develop, plan, and administer a preschool program; provide lead worker supervision
of part-time staff and volunteers; supervise and manage the learning activities of
children; provide on-site supervision and implementation of preschool and recreation
programs; perform a variety of tasks related to maintaining safe and healthy preschool
and recreation program facilities, including setting up and cleaning up for preschool and
recreation programs and performing light custodial duties. This position is temporary,
hourly, and not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the program supervisor or manager.
May exercise lead worker supervision over preschool staff and volunteers.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Develop, plan, organize, and lead developmentally appropriate activities to
promote the cognitive, social and emotional, speech and language, and fine and
gross motor skill development of children; develop, evaluate, and modify
curriculum as needed.
2. Develop and recommend operating procedures, health and safety procedures,
and emergency preparedness procedures; prepare and update staff and program
handbooks and guidelines; conduct emergency drills.
3. Prepare supplies and materials for lesson plans, snacks, and other program
activities; monitor the use of supplies, materials, and equipment; and guide
children in the appropriate use of supplies, materials, and equipment; monitor
inventory; make purchases and/or recommend purchases.
4. Supervise and care for children; enforce rules and provide appropriate guidance
and discipline to ensure safety; assist children with hygiene and toileting as
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necessary; observe and evaluate health needs of children and take appropriate
action.
5. Open and close facilities; set-up and clean-up for preschool and recreational
programs; maintain neat and orderly facilities; perform light custodial duties as
needed.
6. Administer first aid according to prescribed procedures and notify emergency
medical personnel when necessary.
7. Provide information and respond to inquiries from program participants; prepare
written materials such as monthly bulletins and snack schedules for participants;
prepare annual parent handbooks and forms.
8. Observe and document children's progress toward desired development goals;
develop written progress reports; participate in parent/teacher conferences.
9. Attend staff meetings and trainings as scheduled.
10. Provide direction and training to part-time staff and volunteers.
11. Process annual program enrollments; maintain participant files; process monthly
registration fees; maintain and manage waiting lists and fill vacancies.
12. Provide responsible staff assistance and support to the assigned supervisor.
Marginal Functions:
1. Assist with a variety of recreation programs and activities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Development, psychology, behavior, and needs of children.
Theory and practice of early childhood education.
Principles and practices of curriculum planning.
Instructional methods and techniques.
Methods of observing, evaluating, and documenting child behaviors and development.
Principals of health and safety.
Proper English usage, grammar, punctuation, and spelling.
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Basic first-aid methods and techniques.
Computer software programs including Outlook, Excel, and Word.
Ability to:
Work independently with little direction.
Design and create appropriate social and physical environments for children.
Develop, plan, and implement effective curriculum.
Train and supervise staff and volunteers.
Monitor budgets and make budget and purchasing recommendations.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with children and adults.
Maintain audio/visual acuity sufficient to perform the essential functions of the position.
Maintain mental capacity sufficient to perform the essential functions of the position.
Plan and organize work.
Schedule and direct the work of volunteers.
Maintain records and reports.
Operate and use modern office equipment including computer, printers, and copiers.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
No less than 3,600 hours early childhood teaching experience in an
organizational setting (licensed preschool, school district, park and recreation
agency, or other public agency) and no less than 1,000 hours supervisory
experience.
Training
Equivalent to an associate's degree in education, child development, or closely
related field with completion of no less than fifteen (15) early childhood education
units at an accredited college or university. A bachelor's degree in education,
child development, or closely related field is highly desirable.
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License or Certificate:
Possession of a valid first aid certificate and CPR, including pediatric first aid and CPR.
Possession of, or ability to obtain and maintain, a valid California driver's license.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions;
may work in or around water and slippery surfaces; exposure to audio/video equipment
and computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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PRESCHOOL TEACHER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under the direction of the assigned supervisor, plan and implement a preschool
program; supervise and manage the learning activities of children; provide on-site
supervision and implementation of preschool and recreation programs; perform a
variety of tasks related to maintaining safe and healthy preschool and recreation
program facilities, including setting up and cleaning up for preschool and recreation
programs and performing light custodial duties. This position is temporary, hourly, and
not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from the assigned supervisor.
May exercise lead worker supervision over volunteers.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS—Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, organize, and lead developmentally appropriate activities to promote the
cognitive, social and emotional, speech and language, and fine and gross motor
skill development of children; assist the assigned supervisor with the
development of curriculum.
2. Prepare supplies and materials for lesson plans, snacks, and other program
activities; monitor the use of supplies, materials, and equipment; and guide
children in the appropriate use of supplies, materials, and equipment; monitor
inventory and make recommendations for purchases.
3. Supervise and care for children; enforce rules and provide appropriate guidance
and discipline to ensure safety; assist children with hygiene and toileting as
necessary.
4. Open and close facilities; set-up and clean-up for preschool and recreational
programs; maintain neat and orderly facilities; perform light custodial duties as
needed.
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5. Administer first aid according to prescribed procedures and notify emergency
medical personnel when necessary.
6. Provide information and respond to inquiries from program participants; prepare
written materials such as monthly bulletins and snack schedules for participants.
7. Observe and document children's progress toward desired development goals;
develop written progress reports; participate in parent/teacher conferences.
8. Attend staff meetings and trainings as scheduled.
9. Provide direction to parent volunteers.
10. Provide responsible staff assistance and support to the assigned supervisor.
Marginal Functions:
1. Assist with a variety of recreation programs and activities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Development, behavior, and needs of children.
Theory and practice of early childhood education.
Instructional methods and techniques.
Methods of observing, evaluating, and documenting child behaviors and development.
Principals of health and safety.
Proper English usage, grammar, punctuation, and spelling.
Basic first-aid methods and techniques.
Computer software programs including Outlook, Excel, and Word.
Ability to:
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with children and adults.
Maintain audio/visual acuity sufficient to perform the essential functions of the position.
Maintain mental capacity sufficient to perform the essential functions of the position.
Plan and organize work.
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Schedule and direct the work of volunteers.
Maintain records and reports.
Operate and use modern office equipment including computer, printers, and copiers.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
No less than 1,800 hours early childhood teaching experience in an
organizational setting (licensed preschool, school district, park and recreation
agency, or other public agency).
Training
Equivalent to an associate's degree in education, child development, or closely
related field with completion of no less than twelve (12) early childhood education
units at an accredited college or university.
License or Certificate:
Possession of a valid first aid and CPR certificate, including pediatric first aid and CPR.
Possession of, or ability to obtain and maintain, a valid California driver's license.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions;
may work in or around water and slippery surfaces; exposure to audio/video equipment
and computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near visual acuity.
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PRINCIPAL PLANNER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of complex current and advance planning activities; to
supervise, assign and review the work of technical in-house and contract staff
responsible for performing the City planning function including current or comprehensive
planning projects and special studies; and to provide complex and responsible staff
assistance to the Community Development Director, Planning Director, or Planning
Manager. This position is overtime exempt.
DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the professional planner series. Positions at
this level are distinguished from other classes within the series by the level of
responsibility assumed and the complexity of duties assigned. Employees perform the
most difficult and responsible types of duties assigned to classes within this series
including general plan updates, environmental planning, and responsibility for
compliance with the most complex Federal, State, and local regulations. Employees at
this level may supervise lower associate and lower-level staff and are required to be
fully experienced in all procedures related to assigned areas of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Community Development Director, Planning Director, or
Planning Manager.
May exercise direct and primary supervision over supervisory, professional, technical,
and clerical staff, administer contracts and monitor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, prioritize, prepare or assign, supervise and review the work of staff
responsible for the City planning function including current and comprehensive
planning projects and special studies; provide technical assistance to
professional and technical planning and code compliance staff and consultants.
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2. Provide responsible staff assistance and support to the Community Development
Director or Planning Director.
3. Recommend and assist in the development and implementation of department
goals and objectives; implement approved policies and procedures.
4. Establish schedules and methods for providing planning services; identify
resource needs; review needs with appropriate management staff; use resources
accordingly.
5. Participate in the selection of planning staff and consultants; provide or
coordinate staff training; prepare performance evaluations; work with employees
to correct deficiencies.
6. Participate in the preparation and administration of the division or department
budget; submit budget recommendations; monitor expenditures; prepare time
accounting and cost recovery information.
7. Review, coordinate, and process General Plan amendments and related
entitlement applications including zone changes, subdivision maps, planned
development permits, and conditional use permits, review and inspect projects,
meet with architects, engineers, and construction personnel.
8. Update or coordinate consultant preparation of updates to General Plan
elements and prepare yearly General Plan status report; prepare written staff
reports and verbal presentations; to City Council, Planning Commission, City
Council and ad hoc committees, other agency staff and representatives.
9. Interpret and enforce the City's General Plan, zoning ordinances, related local
and state regulations.
10. Confer with developers, engineers, architects, landscape architects,
environmental and planning consultants, other agency staff, elected officials, the
general public regarding City development policies, standards, and the
processing of development project and entitlement applications.
11. Review and provide comments on other agency projects and environmental
documents and CEQA compliance.
12. Review programs related to housing and housing rehabilitation to further
compliance with housing goals.
13. Perform complex architectural, site, landscape, and other development plan
examining activities; coordinate and direct staff in making recommendations on
plan components.
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14. Prepare professional services agreements and manage the work of consultants.
15. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of current or comprehensive planning.
16. Provide regular reports to the department head on the status of development
applications and code compliance activities.
17. Maintain organized and accurate records, files, and databases for entitlement
processing, including key deadlines for action and expiration dates for permits.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a current and comprehensive planning program.
Reporting and tracking methods for development applications including entitlement
review and compliance with conditions of approval.
Reporting and tracking methods for code compliance activities.
Principles of supervision, training, and performance evaluation.
Advanced principles and practices of urban planning and development.
Advanced site planning and architectural design techniques and methods.
Planning theory and social policies.
Methods and techniques of research and analysis related to urban development and
environmental impact assessment.
Applicable environmental laws and regulations.
Computer functions and related software.
Geographic Information System software.
Technical report writing.
Modern office procedures, methods, and computer equipment and various software
programs.
Principles and practices of contract administration.
Current literature, information sources and research techniques in the field of urban
planning.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
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Ability to:
Analyze proposed projects for consistency with General Plan and compliance with City
codes and policies.
Analyze site and building design for compliance with code requirements.
Analyze appropriate land use including terrain constraints, circulation, compatibility with
adjacent land use, adequacy of services, and potential fiscal impacts.
Effectively manage contracts and evaluate the work of contractors.
Supervise, organize, and review the work of lower-level staff.
Manage multiple projects and comply with processing time limits.
Interpret and explain City policies and procedures.
Independently perform complex research, analysis and report writing.
Prepare reports that provide essential management information on the status of
development applications and code compliance activities.
Interpret, explain, and enforce local, state, and federal laws and regulations.
Interpret planning and zoning programs for the general public.
Analyze and compile technical and statistical information and prepare reports.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in areas of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible urban planning experience in either current
or comprehensive planning, including one year of supervisory responsibility.
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Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in planning, geography, public administration, business
management or a closely related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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PROGRAM MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the programs, services, and activities
within an assigned department at a division supervisor level; to coordinate assigned
programs and activities with other City departments, divisions, and outside agencies;
and to provide highly responsible and complex administrative support to the Department
Head. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from Department Head, Deputy City Manager, Assistant City
Manager and City Manager.
Exercises direct and primary supervision over technical, professional, and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS—Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to assigned Department Head,
Deputy City Manager, Assistant City Manager or City Manager.
2. Assume direct responsibility for administering and monitoring assigned
programs, projects, services, and activities of one or more department divisions,
including contract administration, grant management, time accounting,
purchasing, budget preparation, and supervision.
3. Plan and coordinate the work plan for the assigned program, division, and/or
department.
4. Participate in employee selection and supervise, train, motivate and evaluate
assigned personnel; prioritize work activities and projects and review work of
assigned personnel for accuracy; work with employees to correct deficiencies;
implement discipline in accordance with City rules.
5. Prepare agreements; oversee and administer contracts and direct the work of
consultants and contractors.
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6. Monitor legislative developments related to areas of responsibility.
7. Participate in the development and administration of annual operating budget for
program and division areas of responsibility, including the forecast of funds
needed for staffing, equipment, materials, and supplies; monitor and recommend
approval of expenditures within approved limits.
8. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within departmental and City policy, appropriate
service and staffing levels.
9. Draft goals, objectives, policies, procedures, and priorities for assigned
programs; implement and administer the approved goals, objectives, policies,
procedures, and priorities for assigned programs.
10. Receive and respond to difficult and sensitive inquiries and complaints from the
public, press, or other agencies.
11. Prepare and present staff reports, ordinances, resolutions, and other supporting
documentation for City Council and appointed commissions and boards; may be
assigned responsibility for a commission or board, including agenda process and
completion of legislative records.
12. Prepare and monitor program grants and related documentation required to
retain grant eligibility and funding.
13. Conduct a variety of organizational and operational studies and investigations;
recommend modifications to City or department programs, policies, procedures,
and fees as appropriate.
14. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the areas of responsibility; represent City at local and regional
meetings.
15. Prepare press releases, newspaper articles, public service announcements and
newsletters; respond to press inquiries.
16. May conduct confidential investigations.
17. May assist with development monitoring and condition compliance.
18. May serve as liaison for the assigned department with other City divisions and
departments, outside agencies, public and private organizations, and community
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groups; make presentations as required; negotiate and resolve sensitive and
controversial issues.
19. May perform all of the essential functions of a Deputy City Clerk if appointed
consistent with Section 40813 of the Government Code.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of a municipal service delivery
program.
Management skills to analyze programs, policies, and operational needs.
Principles of supervision, training, and performance evaluation.
Principles and practices of municipal budget preparation and administration.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles of conducting a workplace investigation.
Purchasing procedures and practices.
Methods of research, program analysis, and report preparation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of mathematics and statistics.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Oversee and direct the operations, services, and activities of one or more
comprehensive municipal programs.
Perform complex administrative and analytical activities for assigned programs.
Understand the organization and operation of the assigned department as necessary to
perform assigned responsibilities.
Manage, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Prepare and administer division and/or department budgets.
Interpret and apply Federal, State, and local laws, regulations, policies, and procedures.
Develop and administer division or department goals, objectives, policies, and
procedures.
Effectively manage contracts and evaluate the work of contractors.
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Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals and objectives.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare and present clear and concise administrative and financial reports to a variety
of City officials and the public.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Research, analyze, and evaluate new service delivery methods and techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible administrative and analytical experience
for a municipal government agency, including two years of supervisory
responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration, urban
studies, economics, or a related field. A Master's degree is desirable.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens; occasional field environment.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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PROJECT ADMINISTRATOR I
PROJECT ADMINISTRATOR II
PROJECT ADMINISTRATOR III
PROJECT ADMINISTRATOR IV
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist, support, coordinate, manage, supervise, and direct a variety of projects,
programs, services and activities within an assigned division, department, and/or
outside agency. These positions are temporary, part-time, and not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
May receive direction from the assigned supervisor or various management staff.
May exercise direct and primary supervision over technical, professional, and clerical
staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to assigned divisions,
departments, and/or outside agencies.
2. Assist, support, coordinate, manage, supervise, and direct a variety of projects,
programs, services and activities within an assigned division, department, and/or
outside agency.
PROJECT ADMINISTRATOR I
1. Perform a general variety of basic duties in support of an assigned function in the
office or field.
2. Operates a computer and other modern office equipment.
3. Provides responsible staff assistance and support to the assigned supervisor.
4. Receive and respond to complaints and questions from the general public.
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PROJECT ADMINISTRATOR II
In addition to the Essential Functions for the Project Administrator I:
1. Assume direct responsibility for monitoring and administering assigned program
areas; assist in assigned administrative support functions.
2. Provide responsible staff assistance and support to assigned management staff
and department or program area.
3. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs.
4. Participate in special projects and studies including complex research of
programs and services.
PROJECT ADMINISTRATOR III
In addition to the Essential Functions for the Project Administrator II:
1. Plan and coordinate the work plan for the assigned program, division, and/or
department.
2. May be appointed to serve as department head for any City department; may be
assigned responsibility for any budgeted division of responsibility.
3. Oversee and participate in the development and administration of the assigned
department budget; forecast funds needed for staffing, equipment, materials, and
supplies; monitor and approve expenditures; implement adjustments.
4. Prioritize work activities and projects and review work of assigned personnel for
accuracy.
5. Prepare agreements; oversee and administer contracts and direct the work of
consultants and contractors.
6. Prepare and present staff reports, ordinances, resolutions, and other supporting
documentation for City Council and appointed commissions and boards.
7. Receive and respond to difficult and sensitive inquiries and complaints from the
public, press, or other agencies.
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a. Provide responsible staff assistance and support to the City Manager or
Assistant City Manager.
PROJECT ADMINISTRATOR IV
In addition to the Essential Functions for the Project Administrator III:
1. Plan, direct, coordinate and review the work plan for a division or department;
assign work activities, projects, and programs; review and evaluate work
products, methods and procedures; meet with staff to identify and resolve
problems.
2. May be appointed to supervise one or more department heads for any City
department.
3. Manage the development and implementation of city-wide goals, objectives,
policies, and priorities for each assigned service area.
4. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within departmental and City policy, appropriate
service and staffing levels.
5. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the areas of responsibility; represent City at local and regional
meetings.
6. Assist City Manager with special projects as assigned.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
PROJECT ADMINISTRATOR I
Knowledge of:
• Operational characteristics, services, and activities of municipal service delivery
projects.
• Principles and practices of project development and administration.
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• Methods of research, program analysis, and report preparation.
• Pertinent Federal, State, and local laws, codes and regulations.
• Modern office procedures, methods, and equipment.
• English usage, spelling, grammar, and punctuation.
• Principles of proper phone etiquette.
• Principles of mathematics and statistics.
• Standard safety precautions.
Ability to:
• Assist, support, coordinate, manage, supervise, and direct the operations,
services, and activities of one or more municipal projects or programs.
• Interpret and apply Federal, State, and local laws, regulations, policies, and
procedures.
• Respond tactfully, clearly, concisely, and appropriately to inquiries from the
public, press or other agencies on sensitive issues in area of responsibility.
• Communicate clearly and concisely, both orally and in writing.
• Operate and use modern office equipment including computer, printers, and
copiers.
• Establish and maintain effective working relationships with those contacted in the
course of work.
• Maintain mental capacity, which allows the capability of making sound decisions
and demonstrating intellectual capabilities.
• Maintain effective audio/visual discrimination and perception to the degree
necessary for the successful performance of assigned duties.
• Maintain physical condition appropriate to the performance of assigned duties
and responsibilities.
• Perform responsible administrative work involving the use of independent
judgment and personal initiative.
• Work in the field as necessary.
PROJECT ADMINISTRATOR II
In addition to the qualifications of Project Administrator I:
Knowledge of:
• Principles and practices of municipal budget preparation and administration.
• Methods of research, program analysis, and report preparation.
PROJECT ADMINISTRATOR III
In addition to the qualifications of Project Administrator II:
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Knowledge of:
• Principles of supervision, training, and performance evaluation.
• Principles and practices of employee recruitment, selection, and management.
• Management methods and techniques to analyze programs, policies, and
operational needs.
PROJECT ADMINISTRATOR IV
In addition to the qualifications of Project Administrator III:
Knowledge of:
• Management skills to analyze programs, policies, and operational needs.
• Principles and practices of contract administration.
• Purchasing procedures and practices.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
PROJECT ADMINISTRATOR I
Experience
One year of general administrative, clerical, technical or project assistance
experience.
Training
Any combination of training and education which has led to the acquisition of the
required knowledge, skills, and abilities.
PROJECT ADMINISTRATOR II
Experience
Three years of general administrative, clerical, technical or project assistance
experience including two years of supervisory responsibilities.
Training
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Any combination of training and education which has led to the acquisition of the
required knowledge, skills, and abilities. A Bachelor's degree from an accredited
college or university with major course work in public administration, business
administration, urban studies, economics, or a related field is desirable.
PROJECT ADMINISTRATOR III
Experience
Five years of increasingly responsible of general administrative, clerical,
technical or project assistance experience including three years of supervisory
responsibilities.
Training
Any combination of training and education which has led to the acquisition of the
required knowledge, skills, and abilities. A Bachelor's degree from an accredited
college or university with major course work in public administration, business
administration, urban studies, economics, or a related field is desirable.
PROJECT ADMINISTRATOR IV
Experience
Seven years of increasingly responsible of general administrative, clerical,
technical or project assistance experience including five years of supervisory
responsibilities.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field. A Masters degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
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WORKING CONDITIONS
PROJECT ADMINISTRATOR I
PROJECT ADMINISTRATOR II
PROJECT ADMINISTRATOR III
PROJECT ADMINISTRATOR IV
Environmental Conditions:
Office environment; exposure to computer screens; possible exposure to field
environment.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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PUBLIC WORKS DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, direct, manage and oversee the activities and operations of the Public Works
Department including management of contracts, field operations, and professional and
clerical office staff; to coordinate assigned activities with other City departments and
outside agencies; and to provide highly responsible and complex administrative support
to the City Manager. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the City Manager.
Exercises direct supervision over supervisory, professional, technical, and clerical staff;
administers contracts and monitors performance.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may
include, but are not limited to, the following:
Essential Functions:
1. Assume full management responsibility for all Public Works Department services
and activities including contract management for City services; administration of
various Public Works Department Programs; administration of Assessment
Districts; and the management of grant applications and state compliance
requirements.
2. Provide responsible staff assistance and support to the City Manager.
3. Manage the development and implementation of Public Works Department goals,
objectives, policies, and priorities for each assigned service area.
4. Manage City service contracts; manage contract for City engineering services
including contract coordination and review of services and processing of
invoices; manage service contracts for street sweeping, signal maintenance, and
pavement striping.
5. Administer and oversee a variety of projects and programs; administer the
Capital Improvement Program for major and minor street projects; administer
Traffic Regulatory Program; provide oversight of Graffiti Abatement Program;
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provide management oversight of the Fleet Maintenance Program; provide
management oversight of the Crossing Guard Program.
6. Recommend, within City policy, appropriate service, and staffing levels; monitor
and evaluate the efficiency and effectiveness of service delivery methods and
procedures; allocate resources accordingly.
7. Plan, direct and coordinate, through subordinate level staff, the Public Works
Department's work plan; assign projects and programmatic areas of
responsibility; review and evaluate work methods and procedures; meet with staff
to identify and resolve problems.
8. Assess and monitor workload, administrative and support systems, and internal
reporting relationships; identify opportunities for improvement; direct and
implement changes.
9. Select, train, motivate and evaluate Public Works Department personnel; provide
or coordinate staff training; work with employees to correct deficiencies;
implement discipline and termination procedures.
10. Oversee and participate in the development and administration of the Public
Works Department budget; approve the forecast of funds needed for staffing,
equipment, materials, and supplies; approve expenditures and implement
budgetary adjustments as appropriate and necessary; review and approve all
departmental expenditures; supervise procurement of major equipment including
RFQ, bids, staff reports, and purchase orders.
11. Explain and interpret Public Works Department programs, policies, and activities;
negotiate and resolve sensitive and controversial issues.
12. Represent the Public Works Department to other City departments, elected
officials, and outside agencies; coordinate Public Works Department activities
with those of other departments and outside agencies and organizations; interact
with utilities on various issues; serve as City liaison to Caltrans and work with
Caltrans to resolve a variety of problems and issues.
13. Provide staff assistance to City Manager and City Council; provide support to
City Council standing committee(s) and other committees; serve as City liaison to
the County-wide Transportation Technical Advisory Committee and similar
committees; prepare and present staff reports and other necessary
correspondence.
14. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of Public Works service delivery and privatization
efforts.
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15. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
16. Assist and review recommendation of traffic engineering matters and regional
transportation/circulation matters.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive municipal public works
program.
Engineering principles and practices as applied to city engineer/public works, including
planning and development, and design and construction.
Methods and techniques used in the preparation of public works project designs and
related plans, specifications, cost estimates and reports.
Principles and practices of construction/capital improvement project management,
administration, and coordination.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Assessment District management.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities.
Practices of public transit and paratransit programs.
Floodplain management.
Principles and practices of contract administration.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Grant application procedures and grant administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of subordinate level staff.
Select, supervise, train, and evaluate staff.
Delegate authority and responsibility.
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Manage and direct the operations, services, and activities of a comprehensive municipal
public works department.
Develop and administer departmental goals, objectives, and procedures.
Effectively manage contracts and evaluate the work of contractors.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible experience in municipal Public Works
programs, including three years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in civil engineering or a related field. A Master's degree is
desirable.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens; exposure to outside
atmospheric conditions.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time, standing or walking; travel to various locations; light lifting,
carrying, pushing, and pulling; reaching; handling; use of fingers; talking; hearing; near
acuity.
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PUBLIC WORKS MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To direct, manage, supervise, and coordinate the assigned programs, services,
activities, and operations of the Public Works Department, including supervising one or
more divisions; to coordinate assigned programs and activities with other City
departments, divisions, and outside agencies; and to provide highly responsible and
complex administrative support to the Department Head. This position is overtime
exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from Department Head, Deputy City Manager, Assistant City
Manager or City Manager.
Exercises direct and primary supervision over technical, professional, and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to assigned Department Head,
Deputy City Manager, Assistant City Manager or City Manager.
2. Assume direct responsibility for administering and monitoring assigned
programs, projects, services, and activities of one or more department divisions,
including contract administration, grant management, time accounting,
purchasing, budget preparation, and supervision.
3. Provide significant managerial support in the development and administration of
the annual department budget; including development the forecast of funds
needed for staffing, equipment, materials, and supplies.
4. Plan and coordinate the work plan for the assigned program, division, and/or
department.
5. Manage Public Works Department contracts for services as assigned by the
Department Head.
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6. May administer the Capital Improvement, Fleet Maintenance, and/or Crossing
Guard Programs.
7. Participate in employee selection and supervise, train, motivate and evaluate
assigned personnel; prioritize work activities and projects and review work of
assigned personnel for accuracy; prepare performance evaluations and work
with employees to correct deficiencies.
8. Prepare agreements; oversee and administer contracts and direct the work of
consultants and contractors.
9. Monitor legislative developments related to areas of responsibility.
10. Participate in the development and administration of annual operating budget for
program and division areas of responsibility, including the forecast of funds
needed for staffing, equipment, materials, and supplies; monitor and recommend
approval of expenditures within approved limits.
11. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within departmental and City policy, appropriate
service and staffing levels.
12. Draft goals, objectives, policies, procedures, and priorities for assigned
programs; implement and administer the approved goals, objectives, policies,
procedures, and priorities for assigned programs.
13. Receive and respond to difficult and sensitive inquiries and complaints from the
public, press, or other agencies.
14. Prepare and present staff reports, ordinances, resolutions, and other supporting
documentation for City Council and appointed commissions and boards; may be
assigned responsibility for a commission or board, including agenda process and
completion of legislative records.
15. Prepare and monitor project and program grants and related documentation
required to retain grant eligibility and funding.
16. Conduct a variety of organizational and operational studies and investigations;
recommend modifications to City or department programs, policies, procedures,
and fees as appropriate.
17. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the areas of responsibility; represent City at local and regional
meetings.
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18. Prepare press releases, newspaper articles, public service announcements and
newsletters; respond to press inquiries.
19. May conduct confidential investigations.
20. May assist with development monitoring and condition compliance.
21. May serve as liaison for the assigned department with other City divisions and
departments, outside agencies, public and private organizations, and community
groups; make presentations as required; negotiate and resolve sensitive and
controversial issues.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of a municipal public works program,
including public works maintenance and operations, capital improvement
engineering and administration, and traffic engineering.
Modern methods, tools equipment, materials, and work practices utilized in the design,
installation, operation, maintenance, and repair of public works facilities and
systems.
Types and level of maintenance and repair activities generally performed in a public
works program.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities.
Practices of public transit and paratransit programs.
Floodplain management.
Principles and practices of construction/capital improvement project management,
administration, and coordination.
Management skills to analyze programs, policies, and operational needs.
Principles of supervision, training, and performance evaluation.
Principles and practices of municipal budget preparation and administration.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles of conducting a workplace investigation.
Purchasing procedures and practices.
Methods of research, program analysis, and report preparation.
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Modem office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Principles of mathematics and statistics.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Provide managerial support in directing a comprehensive public works program, which
may include oversight of services and activities of one or more budgeted
department divisions.
Perform complex administrative and analytical activities for assigned programs.
Understand the organization and operation of the assigned department as necessary to
perform assigned responsibilities.
Manage, direct, and coordinate the work of support staff.
Select, supervise, train, and evaluate staff.
Prepare and administer division and/or department budgets.
Interpret and apply Federal, State, and local laws, regulations, policies, and procedures.
Develop and administer division or department goals, objectives, policies, and
procedures.
Effectively manage contracts and evaluate the work of contractors.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals and objectives.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare and present clear and concise administrative and financial reports to a variety
of City officials and the public.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Research, analyze, and evaluate new service delivery methods and techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
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Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of increasingly responsible municipal public works experience,
including two years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in engineering, public administration, business administration,
urban studies, economics, or a related field. A Master's degree is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions;
Office environment; exposure to computer screens; occasional field environment.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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PUBLIC WORKS TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform semi-skilled and skilled work in the construction, maintenance and repair of
streets and related activities in support of the full range of Public Works activities and
provide parking enforcement and other municipal code compliance support activities.
This position is not overtime exempt. The City has the discretion to make occasional
adjustments of the work week, work day or hours for this position to serve the interest of
the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from division manager or another designated supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to assigned supervisory or
maintenance staff.
2. Assist with public works and street maintenance activities including but not
limited to traffic control, concrete and asphalt installation and repair, storm drain
maintenance and installation, placement and repair of traffic control and street
signs and pavement markings.
3. Inspect parking compliance and issue parking citations for public parking facilities
and streets and for private parking facilities and streets where authorized by
applicable State laws.
4. Assist with traffic control and direct traffic during emergencies or congested
periods and in support of public works maintenance and repair efforts.
5. Remove debris from City rights-of-way, including but not limited to shopping
carts, barricades, dirt, lumber, bricks, auto parts, nails, glass, and dead animals.
6. Place and remove barricades, warning devices and signs for traffic control.
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7. Transport the radar speed trailer or other trailer to assigned locations and
perform the set-up operations.
8. Operate high-pressure graffiti removal sprayer and sand blast or manually
remove graffiti as needed.
9. Operate, clean, and maintain various public works equipment and trucks.
10. Perform basic maintenance of City vehicles such as safety inspections and
checking fuel, fluid levels and tire air pressure, and ensure cleanliness of
vehicles per established standards.
11. Perform crossing guard duties to escort children and adults across the street in a
safe manner after verifying visually and audibly that it is safe to enter the
intersection and assist with the training of new crossing guards.
12. Assist in obtaining informal bids and price quotes and research specifications for
purchases of supplies, materials, and equipment.
13. Enter information in computer devices, maintain computer databases, and
prepare correspondence.
14. Respond to public inquiries in a courteous manner; provide information within the
area of assignment; resolve complaints in an efficient and timely manner.
15. May make contact with residents or the driving public to provide information and
literature regarding municipal codes.
16. May issue citations for violations of municipal codes.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Safety rules when crossing and working in streets.
Basic first aid methods and techniques.
Municipal codes and citation procedures.
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Principles of business letter writing and basic report preparation.
Public relations techniques.
Word processing computer applications.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Ability to:
Perform a variety of skilled and semi-skilled maintenance, construction, and repair work
in the area of work assigned.
Operate a variety of vehicular and stationary mechanical equipment in a safe and
effective manner. Drive a pick-up truck with trailer in a safe and effective manner.
Perform a variety of manual tasks for extended periods of time and in unfavorable
weather conditions.
Perform heavy manual labor.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data into a computer at a speed necessary for successful job performance.
Prepare clear and concise reports and correspondence.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of experience performing maintenance work, traffic control or related
activities, and including administrative office experience.
Training
Equivalent to completion of twelfth grade supplemented by specialized computer
and office software training. College level work in civil engineering, public
administration, business administration or a related field, is desirable.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Field environment; frequent exposure to outside atmospheric conditions; exposure to
noise, dust, grease, smoke, fumes, gases, or other atmospheric conditions that may
affect the respiratory system, eyes or skin; work around moving mechanical parts of
equipment, tools or machinery; work on slippery or uneven surfaces; high traffic areas
close to moving vehicles, exposed places and computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception.
The additional essential functions for performance of crossing guard duties include
repetitive light lifting of a "Stop" sign in a raised position above the head with either arm;
clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern
approaching vehicles, children, adults, or other moving objects across a frequency
range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping
up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; and
ability to grasp and restrain children from moving into an unsafe area.
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PUBLIC WORKS SUPERVISOR
PUBLIC WORKS SUPERINTENDENT/INSPECTOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform and provide direct oversight of street maintenance functions and
construction inspection activities in enforcing compliance with City codes, regulations,
and ordinances; to review and resolve complaints; to supervise maintenance workers in
a variety of technical tasks relative to assigned areas of responsibility; and to provide
contract management and construction project management. These positions are
overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from City Engineer/Public Works Director.
Exercises direct and primary supervision over professional, technical, clerical, and
maintenance staff; administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Public Works Supervisor
Public Works Superintendent/Inspector
Essential Functions:
1. Administer public works improvement projects including performing as a project
manager and providing liaison with contractors; ensure conformance with
contracts, including plans and specifications; make recommendations on
approval of progress payments and change orders; and maintain project files.
2_ Provide responsible staff assistance and support to the City Engineer/Public
Works Director.
3. Supervise maintenance workers and other public works employees and
contractors performing street maintenance; sidewalk inspection, repair, and
replacement; flood control; cleaning and repairing stormwater drains and catch
basins; weed abatement; pavement markings; sign repair and installation; graffiti
removal; parking enforcement; and other functions related to streets and public
works activities as assigned.
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4. Select, train, motivate and evaluate maintenance and crossing guard personnel;
provide or coordinate staff training; work with employees to correct deficiencies;
implement discipline and termination procedures.
5. Review plans and specifications of construction projects to determine compliance
with the provisions of the construction codes, ordinances, and regulations.
6. Maintain detailed records and reports on inspection activities; input and retrieve
inspection data utilizing a computer.
7. Observes crossing guard locations for safety checks and compliance with City
policies.
8. Confer with architects, contractors, builders, and the general public; explain and
interpret requirements and restrictions.
9. Coordinate and schedule construction activities with governmental agencies,
utilities, and City staff.
10. Administer street and traffic signal maintenance contracts and other related
service contracts; develop requests for proposals; conduct research on
specifications; and process invoices.
11. Prepare analytical and statistical reports on operations and activities; prepare
lists detailing deficiencies to be corrected in the construction project; prepare a
variety of correspondence on operations and activities.
12. Perform quantity measurements of work performed by outside contractors to
approve progress payments and verify quantities; coordinate field lab tests of
construction projects including soil compaction, material specification and
concrete pours and cylinders.
13. Participate in the investigation of claims for risk management; research claims,
files and construction projects; prepare reports; take photographs as necessary.
14. Maintain safe work practices and procedures; instruct subordinate staff in safety
matters.
15. Receive and respond to public inquiries and complaints in a courteous manner;
provide information within the area of assignment; resolve complaints in an
efficient and timely manner; prepare summary reports as required.
16. Assume direct responsibility for monitoring and administering assigned program
areas; oversee assigned administrative support functions, including budget.
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17. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
present and interpret data, and identify alternatives; make and justify
recommendations.
18. Prepare and administer annual budget for assigned functions.
19. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
20. Make oral and written presentations to the City Council, staff, the public and
professional groups.
Public Works Superintendent/Inspector
In addition to the Essential Functions for Public Works Supervisor:
21. Perform the more complex and difficult technical public and private improvement
construction inspection activities in enforcing compliance with City codes,
regulations, and ordinances, including encroachment permits.
22. Resolve inspection issues and concerns between outside parties and inspection
staff; review and confirm issues; make recommendations to resolve concerns.
23. Review parking citation appeals.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Public Works Supervisor
Public Works Superintendent/Inspector
Knowledge of:
Operations, services, and activities of a comprehensive public works construction
inspection program.
Principles of supervision, training, and performance evaluation.
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Principles and practices of contract administration.
Methods and techniques of construction inspection.
Codes and ordinances enforced by the City related to public works construction.
Complex principles and techniques of construction inspection and plans examining
work.
Principle of structural design and engineering mathematics.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Occupational hazards and standard safety practices.
Pertinent Federal, State, and local laws, codes, and regulations.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities.
Geographic information system software.
English usage, spelling, grammar, and punctuation.
Ability to:
Effectively manage contracts and evaluate the work of contractors.
Perform complex administrative and analytical activities for assigned programs.
Interpret, explain, and enforce Department policies and procedures.
Interpret and apply pertinent Federal, State, and local laws, codes and regulations.
Supervise, organize, and review the work of subordinate staff.
Prepare clear and concise reports.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Read and interpret complex construction plans, specifications, and codes.
Determine if construction systems conform to City code requirements.
Apply technical knowledge and follow proper inspection techniques to examine
workmanship and materials and detect deviations.
Enforce necessary regulations with firmness and tact.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Work independently in the absence of supervision.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Public Works Superintendent/Inspector
In addition to the abilities for Public Works Supervisor:
Independently perform the most complex and difficult construction inspection activities.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Public Works Supervisor
Experience
Three years of increasingly responsible construction inspection and plans
examining experience, including one year of supervisory or lead experience,
preferably in a public agency.
Training
Equivalent to the completion of the twelfth grade supplemented by advanced,
specialized training in the building and construction trades, civil engineering, and
contract administration. Two years of college or an Associate's Degree from an
accredited college or university is desirable.
Public Works Superintendent/Inspector
Experience
Five years of increasingly responsible oversight of street maintenance activities,
construction inspection and plans examining experience, including three years of
supervisory experience, preferably in a public agency.
Training
Equivalent to the completion of two years of college or an Associate's Degree
from an accredited college or university, supplemented by specialized training in
building and construction trades, civil engineering, and contract administration. A
Bachelor's degree is desirable. The two years of college education requirement
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may be substituted with an additional four years of responsible and related work
experience.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license. Possession of a Class A or B California driver's license is desirable.
WORKING CONDITIONS
Public Works Supervisor
Public Works Superintendent/Inspector
Environmental Conditions:
Office/field environment; travel from site to site; exposure to outside atmospheric
conditions, noise and dust; work in high, exposed places; work on uneven surfaces;
inspect in confined spaces; and work around moving mechanical parts of equipment,
tools or machinery.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; light to medium lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception.
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PURCHASING ANALYST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible and complex administrative and analytical
purchasing duties; to oversee assigned administrative processes, procedures and
programs related to the procurement of goods, materials, supplies, equipment, and
services; and to perform a variety of tasks relative to assigned areas of responsibility.
This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from various management staff.
Exercises functional and technical supervision over technical and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Receive, review and process requisition of all City informal purchases.
2. Administer cooperative purchasing agreements with other public agencies and
negotiates annual services agreements and/or contracts.
3. Set up vendors; maintain a current, local, and emergency services vendor list;
and research vendor history in City's document repository and financial systems.
4. Collaborate with City departments, vendors, and other agencies to ensure
purchase of diversified supplies, materials, equipment and services are done in
accordance with established Federal, State and City laws.
5. Assist City staff in the procurement of supplies, materials, equipment, and
services and/or manage appropriate ongoing service agreements.
6. Research, coordinate, review and monitor City's formal procurement processes
for: Request for Bid (RFB), Request for Proposal (RFP), Request for Quote
(RFQ), Request for Tender (RFT), and Request for Information (RFI).
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7. Oversee processing and evaluation of bids, quotations, requisitions, purchase
orders, agreements and contracts as requested.
8. Conduct an annual inventory count of the City's fixed assets and thorough review
of vendor list against the City's financial system.
9. Coordinate disposal of surplus property and equipment; and complete paperwork
necessary for sale, auction, donate and/or disposal in accordance with City
ordinances and administrative regulations.
10. Oversee Purchasing Card Program and recordkeeping.
11. Respond to inquiries and concerns from the general public, vendors, suppliers
and service providers regarding purchasing policies and procedures, complaints,
debriefs, product and services offerings, and doing business with the City.
12. Maintains proper stock levels by determining reorder levels and initiating
purchases of the Central Services Division
13. Assume direct responsibility for monitoring and administering assigned program
areas; assist in assigned administrative support functions including budget; may
direct the work activities of assigned clerical and technical personnel or other
subordinate staff; participate in employee selection; prioritize and coordinate
work assignments; review work for accuracy.
14. Provide responsible staff assistance and support to assigned management staff
and department or program area.
15. Assist in developing and implementing operational, administrative, program, and
other policies and procedures; assist in contract negotiations; prepare employee
evaluations.
16. Analyze the preparation and administration of assigned budget(s); assist in
maintaining and monitoring of appropriate budgeting controls; prepare various
financial reports as required.
17. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
present and interpret data, and identify alternatives; make and justify
recommendations.
18. Assist in administering maintenance and service contracts; develop requests for
proposals; conduct research on specifications.
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19. Participate in the drafting and implementation of department goals, policies, and
procedures.
20. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
21. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
22. Assist in preparation of ordinances and other supporting program documents;
assist in preparing and monitoring program grants and related proposals.
23. Prepare comprehensive technical records and analytical reports pertaining to
assigned area of responsibility; conduct research and comprehensive data
collection efforts to support analysis.
24. Assist in developing and design departmental, operational, and administrative
procedures or forms as required.
25. Participate in various committees; attend and participate in professional group
meetings.
26. Make oral and written presentations to the City Council, staff, the public and
professional groups.
Marginal Functions:
1. Assist in a variety of department operations; perform special projects and
assignments as requested.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of governmental purchasing.
Principles and practices of contract administration, purchase orders and requisitions.
Modern purchasing and warehousing methods and procedures.
Types of supplies, parts, materials, and equipment commonly used by the City.
Legal aspects of bidding and contract procedures.
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Shipping, receiving, and inventory procedures.
Methods of research, program analysis, and report preparation.
Surplus disposal methods and practices.
Methods and techniques of customer service.
Principles and procedures of record keeping.
Policies and procedures of the assigned department.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Research and analytical techniques.
Federal, State, and local laws, codes and regulations.
Ability to:
Perform complex administrative and analytical activities for assigned programs.
Independently perform administrative and analytical activities in the area of work
assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Research quality and price, judge suitability and alternatives, assist in the preparation of
specifications.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
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Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible administrative and analytical purchasing
experience, preferably within a local government environment.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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RECORDS CLERK
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist the assigned department in maintaining a reliable records management
program; to ensure operational efficiency and smooth workflow; and to provide clerical
support. This position is temporary, part-time and is not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the assigned supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform data entry for City records; assist in the maintenance of filing and
indexing systems.
2. Provide responsible clerical assistance and support to the assigned department.
3. File and retrieve documents; determine placement or establish new placement in
accordance with established procedures; maintain and update file guide;
maintain paper records and electronic files and databases in an orderly manner
as directed.
4. Assist with preparation of departmental reports produced from databases.
5. Assist with scanning of documents along with key word indexing.
6. Assist with agenda packet preparation, scanning and distribution.
7. Assign file numbers.
8. Answer phones when necessary; take messages and answer inquiries.
9. May serve as a backup receptionist; operate a switchboard; transfer and direct
calls and customers to appropriate staff.
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10. Copy and print paper documents and assemble records as directed; copy and
assemble electronic records as directed.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and procedures of record keeping.
Principles and procedures of filing.
Methods and procedures of data entry.
Principles of business letter writing and basic report preparation.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Computer functions and related software.
Principles and practices of customer service.
Ability to:
Maintain records and files.
Perform a variety of clerical support services.
Understand and carry out both oral and written directions.
Operate and use modern office equipment including computer, printers and copiers,
scanners and postage machine.
Type and/or enter data on a computer at a speed necessary for successful for job
performance.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain mental capacity, which allows for effective interaction and communication with
others.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of record keeping and general clerical experience, preferably including
electronic database software experience.
Training
Equivalent to the completion of the twelfth grade.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting or
standing for prolonged periods of time; medium lifting, carrying, pushing, and pulling;
reaching; handling; use of fingers; talking; hearing; near acuity.
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RECREATION ASSISTANT I and II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist with the City's youth, teen, adult, and senior/active adult recreational
programs, including but not limited to recreational classes, special events, after school
programs, day camps, and sports leagues; to provide customer service to the pubic
including processing facility rentals and program registrations; to perform a variety of
tasks related to ordering and organizing supplies and equipment; to set up and issue
equipment for recreational programs; and to perform a variety of accounting and clerical
duties. These positions are not overtime exempt. The City has the discretion to make
occasional adjustments of the work week, work day or hours for these positions to serve
the interest of the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
The Recreation Assistant I is the entry-level class in the Recreation Assistant series and
is distinguished from the Recreation Assistant II by the more limited experience
requirement and more limited scope of duties.
The Recreation Assistant II is the journey-level class in the Recreation Assistant series.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the assigned supervisor.
Recreation Assistant I: May exercise lead worker supervision over volunteers.
Recreation Assistant II: Exercises lead worker supervision over part-time and seasonal
staff and volunteers.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
Recreation Assistant I and II:
1. Provide responsible staff assistance and support to the assigned supervisor and
assist with assigned City recreation programs.
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2. Perform a variety of general clerical duties including data entry, typing,
maintaining files and records, maintaining and ordering supplies, and processing
mail and email.
3. Serve as a receptionist; screen incoming telephone calls; transfer and direct calls
to appropriate staff; take messages; contact program participants and facility
renters via telephone and/or email regarding recreational programs and rentals.
4. Provide customer service to the public on the phone and in person; greet visitors
at the counter; process program registrations and facility reservations using
recreation software; refer visitor to appropriate person or department; respond to
inquiries and complaints; provide forms to the public; provide information within
prescribed policies and procedures; issue equipment for recreational programs.
5. Prepare forms, reports, and spreadsheets including program rosters and waivers
and accounts receivable and payable forms and reports; process daily deposits.
6. Monitor facilities and activities of users; set up and clean-up for recreational
programs; unlock, lock and secure facilities as required.
Recreation Assistant II:
In addition to the above listed essential functions:
1. Provide lead-worker supervision over part-time and seasonal staff and
volunteers.
2. Design flyers, brochures, advertisements, and other marketing materials to
promote department activities; update recreation webpages.
3. Assist with the daily operation of various recreation programs; operate
audiovisual equipment; monitor children and adults participating in recreation
programs.
4. Assist the assigned supervisor with planning, developing, implementing, and
managing recreational programs.
5. Prepare statistical reports on operations and activities.
6. Assist with the preparation of and administration of program and division
budgets; monitor expenditures; perform accounting for assigned program areas.
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Marginal Functions:
1. May assist in minor maintenance of recreational facilities and equipment; make
recommendations to improve equipment and facilities; keep score at sporting
events.
2. May assist with senior/active adult nutrition program, including food preparation
and delivery of meals.
3. Serve as emergency response worker as necessary.
4. Perform related duties and responsibilities as required.
QUALIFICATIONS
Recreation Assistant I and II
Knowledge of:
Operations, services, and activities of assigned division and department.
Principles and practices of customer service.
Modern office procedures, methods, and equipment.
Basic letter writing and basic report preparation techniques.
Principles and procedures of record keeping and filing.
English usage, spelling, grammar, and punctuation.
Computer software programs including Outlook, Excel, and Word.
Basic mathematical principles.
Basic first aid methods and techniques.
Standard safety precautions in a recreation environment.
Recreation Assistant II
In addition to the above:
Techniques of planning, supervising, and organizing recreation programs.
Principles and practices of recreation and leisure services and program development.
Rules and equipment used in various recreational activities.
Publicity techniques.
Computer software programs for processing recreation program registrations and facility
reservations.
Desktop publishing software.
Principles of supervision, training, and performance evaluation.
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Recreation Assistant I and II
Ability to:
Perform a variety of clerical support services.
Respond appropriately to inquiries and complaints from the public.
Operate and use modern office equipment including computer, printers, and copiers.
Type and/or enter data on a computer at a speed necessary for successful job
performance.
Communicate clearly and concisely, both orally and in writing.
Interpret and explain policies and procedures.
Maintain records and reports.
Work independently in the absence of supervision.
Understand and follow oral and written instructions.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Recreation Assistant II
In addition to the above:
Delegate work and monitor the work of part-time and seasonal staff and volunteers.
Create, organize, and maintain financial and other records.
Create effective marketing materials.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Recreation Assistant I: Two years of increasingly responsible clerical
experience. Experience in recreation is highly desirable.
Recreation Assistant II: Two years of increasingly responsible clerical
experience and two years of increasingly responsible experience in recreation.
Lead worker supervisory experience is desirable.
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Training
Recreation Assistant I and II: Equivalent to the completion of the twelfth grade.
Additional specialized or college level training in recreation programs,
accounting, or clerical skills is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid first aid and CPR certificate if
requested.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; irregular work hours; exposure to outside
atmospheric conditions; may work in or around water and slippery surfaces; exposure to
computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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RECREATION COORDINATOR I
RECREATION COORDINATOR II
RECREATION COORDINATOR III
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, implement and administer youth, adult, and senior recreation and community
service programs and activities; to assign and oversee staff providing safe and well
managed recreation and community service programs including youth, adult and senior
sports, leisure classes, special events, youth camps, senior/active adult programs, and
other related City programs; to assist with the management of the City's recreation and
Active Adult Center facilities, and to provide assistance with marketing and promotion of
these and other programs. These positions are not overtime exempt. The City has the
discretion to make occasional adjustments of the work week, work day or hours for
these positions to serve the interest of the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
Recreation Coordinator I -This is an entry-level class in the professional Recreation
Coordinator series. This class is distinguished from the Recreation Coordinator II by the
performance of the more routine tasks and duties assigned to positions within the series
and employees at this level require more supervision and training.
Recreation Coordinator II -This is a journey-level class in the professional Recreation
Coordinator series. This class is distinguished from the Recreation Coordinator I by
additional experience and the performance of a wider range of duties as assigned.
Employees at this level require less supervision and have the ability to act more
independently.
Recreation Coordinator III -This is the full journey-level class in the professional
Recreation Coordinator series. This class is distinguished from the Recreation
Coordinator I by range of experience and the performance of the full range of duties as
assigned. Employees at this level require minimal supervision, have the ability to act
more independently, and receive only occasional instruction or assistance as new or
unusual situations arise.
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SUPERVISION RECEIVED AND EXERCISED
Recreation Coordinator I, II and III
Receives direction from the department director, division manager, or assigned
supervisor.
Recreation Coordinator I — May exercise lead worker supervision over recreation and
clerical staff and volunteers, and administers contracts and monitors performance.
Recreation Coordinator II — Exercises functional and technical supervision over
recreation and clerical staff and volunteers, and administers contracts and monitors
performance.
Recreation Coordinator Ill — Exercises direct and primary supervision over recreation
and clerical staff and volunteers, and administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Recreation Coordinator I, II and III
Essential Functions:
1. Plan, prioritize, assign, supervise and review the work of staff responsible for
leading and tracking recreation and community services programs, adult and
youth sports, facilities, teen program, youth day camp, special events and
excursions, and senior/active adult programs.
2. Provide responsible staff assistance and support to the assigned supervisor.
3. Supervise, schedule and delegate duties to staff; review and process staff time
cards; trains staff on policies and procedures; train and evaluate staff, umpires,
and officials.
4. Administer recreation and community services programs; assist with the
development and management of instructor contracts; schedule usage of
facilities and make park reservations; oversee and process class registrations,
payments, insurance policies, deposits, warrants and refunds; schedule games,
practices, classes, and playoffs; prepare instruction manuals, brochures, flyers
and ads; and order required materials, supplies and awards.
5. May assist with oversight for maintenance and repair of recreation facilities and
equipment; purchase program supplies and equipment.
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6. Participate in the selection of temporary and seasonal staff; conduct staff
interviews; provide or coordinate staff training; work with employees to correct
deficiencies; implement discipline procedures.
7. Assist with the preparation of and administration of program and division
budgets; monitor expenditures; perform accounting for each program area as
necessary.
8. Schedule, implement, promote, and publicize youth, adult, and senior recreation
programs and special events; assist with the design, layout, edit, proofread and
write quarterly recreation brochure, sell advertising, write press releases, post
and handout flyers.
9. May coordinate Active Adult Center senior nutrition program, including manage
and oversee staff assisting with all aspects of the senior nutrition program;
assess effectiveness of program, and represent City on Senior Nutrition Action
Council or similar organization.
10. Perform miscellaneous duties for the Parks, Recreation and Community Services
Department; take park reservations.
11. May monitor or manage a community services program and site of operation.
12. Develop project proposals; conduct program evaluations.
13. Prepare analytical and statistical reports on operations and activities.
Marginal Functions:
1. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of recreation.
2. Purchase supplies as needed.
3. Serve as emergency response worker as necessary.
4. Perform related duties and responsibilities as required.
QUALIFICATIONS
Recreation Coordinator I, II and III
Knowledge of:
Operations, services and activities of assigned division and department.
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Recreation planning for adults, youth, teen, and other targeted populations.
Techniques of planning, supervising, and organizing senior/active adult programs.
Principles of supervision, training, and performance evaluation.
Leadership and instruction of groups and individuals.
Principles and practices of customer service.
Principles and practices of contract management.
Desktop publishing software.
City forms, procedures, and policies.
Preparing clear and concise reports.
English usage, spelling, grammar, and punctuation.
Basic mathematical principles.
Modern office procedures, methods, and equipment.
Marketing standards and practices and publicity techniques.
Purchasing procedures and practices.
Modern and complex principles and practices of recreation services and camp
administration.
Basic first aid methods and techniques.
Rules and equipment used for food preparation activities.
Standard safety and safe kitchen precautions.
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Interpret and explain City policies and procedures.
Communicate clearly and concisely, both orally and in writing.
Plan and schedule multiple recreational and educational programs.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Recruit, motivate, and encourage volunteers.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Recreation Coordinator I - One year of increasingly responsible experience in
recreation.
Recreation Coordinator II - Two years of increasingly responsible experience in
recreation, including one year of lead worker responsibility.
Recreation Coordinator III - Three years of increasingly responsible experience
in recreation, including two years of lead worker responsibility.
Training
Recreation Coordinator I, II and III
Equivalent to an Associate's degree from an accredited college or university with
major course work in recreation, physical education, leisure studies, sociology,
communications, or a related field.
License or Certificate:
Recreation Coordinator I, II and III
Possession of or ability to obtain, an appropriate, valid California driver's license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
WORKING CONDITIONS
Recreation Coordinator I, II and III
Environmental Conditions:
Indoor and outdoor recreational facilities; irregular work hours (evenings, weekends,
and holidays); exposure to outside atmospheric conditions; may work in or around water
and slippery surfaces; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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RECREATION LEADER I
RECREATION LEADER II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist with the City's recreational programs, including classes, events, day camps,
sports leagues, preschool, and active adult programs; to provide on-site supervision and
implementation of programs; to perform a variety of tasks related to planning, preparing
for, setting up for, and cleaning up for programs and activities; and to organize supplies
and perform facility maintenance. These positions are hourly, and not overtime exempt.
DISTINGUISHING CHARACTERISTICS
Recreation Leader I —This is the entry level class in the Recreation Leader series. This
class is distinguished from the Recreation Leader II by the performance of the more
routine tasks and duties assigned to positions within the series.
Recreation Leader II — This is the journey level class within the Recreation Leader
series. Employees within this class are distinguished from the Recreation Leader I by
the performance of the full range of duties as assigned. Employees at this level receive
only occasional instruction or assistance as new or unusual situations arise and are fully
aware of the operating procedures and policies of the work unit. Positions in this class
are flexibly staffed and are normally filled by advancement from the Recreation Leader I
level, or when filled from the outside, applicants must have prior experience.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from the assigned supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the assigned supervisor.
2. Organize; and lead activities in a variety of recreational programs including
sports leagues, day camps, recreational classes, preschool, and events.
3. Monitor activity of participants in recreation programs and activities; enforce rules
and regulations of recreational programs and activities to ensure safety.
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4. Set-up and clean-up for recreational programs and activities and rentals;
maintain neat and orderly facilities; perform light custodial duties as needed.
5. Ensure that recreational programs and activities start and finish in the prescribed
manner and time frames.
6. Prepare supplies and materials for recreation program activities; monitor the use
of supplies, materials, and equipment; and guide participants in the appropriate
use of supplies, materials, and equipment.
7. Officiate games and keep score for sports leagues.
8. Administer first aid according to prescribed procedures and notify emergency
medical personnel when necessary.
9. Provide information to recreation participants; explain principles, techniques,
rules, and safety procedures to participants in recreational programs and
activities.
Recreation Leader II Essential Functions:
In addition to the Essential Functions above:
1. Assist the assigned supervisor to plan and manage recreational programs.
2. Open and close facilities.
3. Monitor use of facilities by the general public and for rentals.
4. Maintain equipment inventories and make recommendation for supplies and
materials needed for recreational programs.
5. Assist with administrative tasks including processing program registrations and
facility reservations; maintain attendance and registration records; create and
maintain program files.
Marginal Functions:
1. Assist with a variety of administrative reports on activities and operations.
2. Serve as emergency response worker as necessary.
3. May assist with active adult nutrition program, including food preparation and
delivery of meals.
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4. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of recreation programs and activities.
Rules and regulations governing a variety of recreational programs and activities.
Equipment, materials, and supplies used in various recreational programs and activities.
Basic first aid methods and techniques.
Standard safety precautions.
Ability to:
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with children and adults.
Maintain audio/visual acuity sufficient to perform the essential functions of the position.
Maintain mental capacity sufficient to perform the essential functions of the position.
Apply general rules to specific problems to produce solutions that make sense.
In Addition Recreation Leader II:
Work independently in the absence of supervision.
Prepare and present written and oral reports.
Maintain records and reports.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Recreation Leader I: No less than forty (40) hours paid or volunteer work
experience in sports programs, day camps, recreation centers, after school
programs, special events, or related work experience.
Recreation Leader II: No less than one thousand (1,000) hours paid work
experience in sports programs, day camps, recreation centers, after school
programs, special events, or related work experience.
Training
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Recreation Leader I: Equivalent to the completion of the tenth grade.
Recreation Leader II: Equivalent to the completion of the twelfth grade.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid first aid and CPR
certificate.
Recreation Leader II: Possession of, or ability to obtain and maintain, an
appropriate, valid California driver's license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment. Indoor and outdoor recreational facilities; exposure to
outside atmospheric conditions; may work in or around water and slippery surfaces;
exposure to audio/visual equipment and computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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RECREATION LEADER IV
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under the general supervision of the assigned supervisor, performs a variety of duties
to include: developing, coordinating, and implementing the City's teen recreation
programs, classes, special events, and programs for middle school and high school age
teens; seasonal day camps for adolescents; and general recreation programs and
events. This position is not overtime exempt. The City has the discretion to make
occasional adjustments of the work week, work day or hours for this position to serve
the interest of the City's operation and mission. This position is not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the division manager or Parks and Recreation Director.
Exercises lead worker supervision over recreation and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, implement, evaluate, and coordinate a program of recreation activities for
middle school age and high school age teens. This includes enrichment after
school programs, dances, ski trips, summer programs, excursions, special
events, and volunteer programs.
2_ Plan, implement, evaluate, and coordinate the activities and responsibilities of
the Moorpark Teen Council, including meetings, projects, events, outreach,
information and referral, and publicity.
3. Plan, implement, evaluate, and coordinate seasonal day camps for adolescents
ages 5 through 12, including coordinating staff scheduling and assignments,
managing registration and marketing, recommending and implementing policies,
planning and developing enrichment and recreational activities and field trips,
assisting with staff training, ordering and requisition of supplies, and facility set-
up and maintenance.
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4. Coordinate general recreation and community services programs; assist with
overseeing instructor contracts; schedule usage of facilities and make park
reservations; process class registrations, payments, insurance, deposits,
warrants and refunds; schedule games, practices, and classes and playoffs.
5. Provide responsible staff assistance and support to the assigned supervisor.
6. Create and prepare marketing materials such as press releases, flyers, and
posters.
7. Prepare for and maintain control during activities, and special events.
8. Assist with administrative tasks including the maintenance of attendance records;
keep score at sporting events; operate audiovisual equipment.
9. Prepare, plan, develop, implement, and manage special events; make flyers and
advertisements to promote departmental activities.
10. Help supervise the collection and accounting of fees for program registration.
Help assess supplies needed for events and requisition additional supplies as
needed. Prepare budget recommendations for program activity areas.
11. Help assure that City recreational activities start and finish in the prescribed
manner and time frames.
12. Notify participants, and their parents, for scheduling events and registration
requirements.
13. May assist in minor maintenance of recreational facilities and equipment; make
recommendations to improve equipment and facilities.
14. Supervise and monitor activity of participants during recreational activities, trips
and tours, and extended care; unlock, lock and secure facilities as required.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Principles and practices of recreation, leisure services, and program development for
teens and youth.
Techniques of planning, supervising, and organizing recreation teen and youth
programs.
Rules and equipment used in various recreational activities.
Publicity techniques.
Basic first-aid methods and techniques.
Standard safety precautions.
Pertinent Federal, State, and local laws, codes, and safety regulations.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise and work effectively with teens, youth, and adults.
Organize, lead, and oversee the work of teen volunteers and part-time staff.
Prepare and present written and oral reports.
Maintain records and reports.
Work independently in the absence of supervision.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work including the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of experience working with teens or youth in recreation or related fields.
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Training
Equivalent to the completion of twelfth grade. Additional specialization or college
level training in recreation programs or a related field is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; irregular work hours, weekends, and holidays;
exposure to outside atmospheric conditions; may work in or around water and slippery
surfaces; exposure to computer screens.
Physical Conditions:
Essential functions may require making physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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RECREATION PROGRAM SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Performs a variety of duties related to the planning, implementation, and administration
of youth, adult, and active adult recreation and community service programs and
activities including but not limited to adult and youth sports programs, teen programs,
day camps, special events, excursions, recreation classes, preschool, special interest
groups, and active adult programs and senior nutrition program; to assign and oversee
staff providing safe and well managed recreation and community service programs; to
assist with the management of the City's recreation and Active Adult Center facilities;
and to provide assistance with marketing and promotion of these and other programs.
These positions are not overtime exempt. The City has the discretion to make
adjustments of the work week, work day or hours for these positions to serve the
interest of the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the department director, division manager, or assigned
supervisor.
Exercises lead worker supervision over hourly staff and volunteers and administers
contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the assigned supervisor.
2. Plan, prioritize, assign, supervise and review the work of hourly staff responsible
for leading recreation and community services programs. Provide staff training to
part-time and seasonal staff and volunteers working in assigned program area(s).
Assist in recruiting and scheduling volunteers for assigned programs and events.
3. Develop, plan, coordinate, and evaluate recreation and community services
programs; assist with the development and management of instructor and
performer contracts; schedule and coordinate usage of facilities; schedule
program activities including classes, games, practices, and playoffs; prepare
instruction manuals, activity schedules, and other informational documents;
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purchase program supplies and equipment; assist with the preparation of
analytical and statistical reports on operations and activities; maintain program
records and files. .
4. Process park and facility reservations, program registrations, payments,
insurance documents, deposits, and refunds; answer phones and assist
customers.
5. Assist with oversight for maintenance and repair of facilities and equipment.
6. Assist with the preparation and administration of program budgets including grant
applications; monitor expenditures; perform accounting for assigned program
area(s), including preparation of grant expenditure reports.
7. Provide coordination of activities related to the Senior Nutrition Program (SNP),
including managing and overseeing SNP staff and volunteers; food preparation;
and service or delivery of food as required.
8. Prepare marketing materials for and publicize recreation and community services
programs.
9. Unlock, lock, and secure facilities.
10. Supervise and monitor activity of participants during recreational activities;
monitor use of City facilities by the public.
Marginal Functions:
1. Attend and participate in professional group meetings; stay up-to-date on new
trends and innovations in the field of recreation.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of assigned division and department.
Recreation planning for adults, youth, teen, active adult, and other targeted populations.
Principles and practices of recreation and community services programs.
Principles of supervision and training.
Leadership and instruction of groups and individuals.
Principles and practices of customer service.
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Principles and practices of contract management.
City forms, procedures, and policies.
English usage, spelling, grammar, and punctuation.
Basic mathematical principles.
Modern office procedures, methods, equipment, and software, including desktop
publishing.
Marketing techniques, standards, and practices.
Purchasing procedures and practices.
Basic first aid methods and techniques.
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Supervise, organize, and review the work of part-time and seasonal staff and
volunteers.
Effectively train part-time and seasonal staff and volunteers. Interpret and explain City
policies and procedures.
Communicate clearly and concisely, both orally and in writing.
Develop, plan, coordinate, and schedule multiple recreational programs.
Operate and use modern office equipment including computers, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Recruit, motivate, and encourage volunteers.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Equivalent to one-year full time paid work experience in recreation, active adult
services, or other community services programming.
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Training
Equivalent to an Associate's degree from an accredited college or university with
major course work in recreation, physical education, leisure studies, sociology,
communications, or a related field. The equivalent of two (2) years of full-time
work experience in recreation or a related field may be substituted for the
educational requirement.
License or Certificate:
Possession of or ability to obtain, an appropriate, valid California driver's license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
Possession of or ability to obtain a food safety certification may be required.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; kitchen environment; irregular work hours
(evenings, weekends, and holidays); exposure to outside atmospheric conditions; may
work in or around water and slippery surfaces; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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RECREATION SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, implement and administer adult and youth recreation and community services
programs and activities; to assign and oversee recreation and community services staff,
contractors, and volunteers providing safe and well managed recreation and community
services programs to children, teens, adults and other specialized customers including
but not limited to adult and youth sports, leisure classes, special events, camps, library,
public art, and related programs; to manage recreation and community services
facilities, and to effectively market and promote these and other programs. This position
is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Parks and Recreation Director, or other assigned
supervisor.
Exercises direct and primary supervision over supervisory, professional, technical,
recreation and clerical support staff including volunteers; administers contracts and
monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, prioritize, assign, supervise and review the work of staff, contractors, and
volunteers responsible for planning and implementing recreation, community
services, and related programs, classes, and special events.
2. Provide responsible staff assistance and support to the Parks and Recreation
Director or another assigned supervisor.
3. Supervise, schedule and delegate duties to staff; review and process staff
timecards; train staff, contractors, umpires, and officials on policies and
procedures.
4. Administer recreation programs and may assist department head with
administration of community services programs; develop and manage contracts;
schedule usage of facilities, make park and facility reservations, and approve
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park and facility rental permits; oversee and process class registrations,
payments, insurance policies, deposits, warrants and refunds; schedule games,
practices, and classes and playoffs; prepare instruction manuals, brochures, and
ads; order required materials, supplies, equipment, and awards.
5. May oversee maintenance and repair of recreation and community services
facilities and equipment; work with contractors and vendors on building and
facility repairs and improvements; inspect facility and grounds and test
equipment; and may assist department head with contract management for
capital projects for assigned facility management responsibility.
6. Participate in the selection and evaluation of staff; conduct staff interviews;
provide or coordinate staff training; work with employees to correct deficiencies;
implement discipline procedures.
7. Prepare and administer program and division budgets, submit budget
recommendations, monitor expenditures, perform accounting for each program
area as necessary, prepare various financial reports as required.
8. Schedule, implement, promote, and publicize a variety of recreation and
community services programs and special events; design, layout, edit, proofread
and write brochures and newsletters; sell advertising; write press releases and
public service announcements; prepare special event publicity flyers; oversee the
execution of strategic social media networking to promote programs and events.
9. Prepare analytical and statistical reports to Parks and Recreation Director, City
Manager, Parks and Recreation Commission, Arts Commission, Library Board,
and City Council on operations and activities.
10. Develop and implement departmental, operational, administrative, program, and
other policies, procedures, and forms.
11. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
present and interpret data, and identify alternatives; make and justify
recommendations.
12. Prepare ordinances, resolutions, and other supporting program documents;
prepare and monitor program grants and related proposals.
13. Administer maintenance and service contracts; develop requests for proposals;
conduct research on specifications.
14. Participate in the drafting and implementation of division goals, policies and
procedures.
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15. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
16. Make oral and written presentations to the City Council, Commissions and
Boards, staff, the public and professional groups.
17. Participate in various committees; attend and participate in professional group
meetings.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of City recreation and community services programs.
Recreation planning for adults, youth, teen, and other targeted populations.
Principles of supervision, training, and performance evaluation.
Principles and practices of contract management.
Desktop publishing software and other types of software.
City forms, procedure, and policies.
Modern office procedures, methods, and equipment.
Marketing standards and practices.
Purchasing procedures and practices.
Modern and complex principles and practices of recreation services and youth camp
administration.
Pertinent Federal, State, and local laws, codes, and regulations.
Preparation of clear and concise reports.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Lead and instruct groups and individuals.
Interpret and explain City policies and procedures.
Develop and maintain financially self-supporting activities and programs.
Communicate clearly and concisely, both orally and in writing.
Plan and schedule multiple recreational and educational programs.
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Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Produce publications through desktop publishing.
Recruit, motivate, and encourage volunteers.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible experience in recreation planning,
including two years of administrative and supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in recreation, physical education, leisure studies, sociology,
communications, or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
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WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to outside atmospheric
conditions, dust, and noise; may work in or around water and slippery or uneven
surfaces and indoor and outdoor recreational facilities; irregular work hours; exposure to
computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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RECREATION SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To plan, implement and administer adult and youth recreation programs and activities;
to assign and oversee recreation staff providing safe and well managed recreation
programs to teens and other specialized customers including adult and youth sports,
leisure classes, special events, camps, and other City programs; to manage the
recreation center facility and gymnasium, and to effectively market and promote these
and other programs. This position is not overtime exempt. The City has the discretion to
make occasional adjustments of the work week, work day or hours for this position to
serve the interest of the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the assigned supervisor.
Exercises functional and technical supervision over professional, technical, recreational,
and clerical staff and volunteers, administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, prioritize, assign, supervise and review the work of staff responsible for
leading and tracking recreation and educational programs, adult and youth
sports, facilities, teen program/day camp, special events and excursions.
2. Provide responsible staff assistance and support to the Parks and Recreation
Director or assigned supervisor.
3. Supervise, schedule and delegate duties to staff; review and process staff
timecards; train staff on policies and procedures.
4. Administer recreation programs; develop and manage instructor and contract
professional service agreements; schedule usage of facilities and make park
reservations; oversee and process class registrations, payments, insurance
policies, deposits, warrants and refunds; schedule games, practices, and classes
and playoffs; prepare instruction manuals, brochures, flyers, and ads; order
required materials, supplies and awards.
Resolution No. 2022-4081
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5. May oversee maintenance and repair of recreation facilities and equipment; work
with contractors and vendors on building repairs and improvements on new
phases of park being established; inspect facility and grounds and test
equipment; purchase program supplies and equipment.
6. Participate in the selection of recreation staff; conduct staff interviews; provide or
coordinate staff training; prepare performance evaluations; work with employees
to correct deficiencies; implement discipline procedures.
7. Preparation and administration of program and division budgets; submit budget
recommendations; monitor expenditures; perform accounting for each program
area as necessary.
8. Schedule, implement, promote, and publicize adult and youth recreation
programs and special events; design, layout, edit, proofread and write quarterly
recreation brochure, sell advertising, write press releases, post and handout
flyers.
9. Develop project proposals; conduct program evaluations.
10. Prepare analytical and statistical reports on operations and activities.
Marginal Functions:
1. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of recreation.
2. Purchase supplies as needed.
3. Serve as emergency response worker as necessary.
4. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a City recreation program.
Recreation planning for adults, youth, teen, and other targeted populations.
Principles of supervision, training, and performance evaluation.
Principles and practices of contract management.
Desktop publishing software.
City forms, procedure, and policies.
Modern office procedures, methods, and equipment.
Resolution No. 2022-4081
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Marketing standards and practices.
Purchasing procedures and practices.
Modern and complex principles and practices of recreation services and camp
administration.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Interpret and explain City policies and procedures.
Prepare clear and concise reports.
Lead and instruct groups and individuals.
Develop and maintain financially self-supporting activities and programs.
Communicate clearly and concisely, both orally and in writing.
Plan and schedule multiple recreational and educational programs.
Operate and use modern office equipment including computer, printers and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Produce publications through desktop publishing.
Recruit, motivate, and encourage volunteers.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible experience in recreation, including one
year of lead worker supervisory experience.
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Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in recreation, physical education, leisure studies, sociology,
communications, or a related field. Two years of the education requirement may
be substituted with four years of responsible recreation work experience.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; irregular work hours; exposure to outside
atmospheric conditions; may work in or around water and slippery surfaces; exposure to
computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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RECREATION SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible and complex administrative and analytical
duties; to oversee assigned administrative processes, procedures and programs; to
plan, implement and administer adult and youth recreation programs and activities; to
assign and oversee recreation staff providing safe and well managed recreation
programs to teens and other specialized customers including adult and youth sports,
leisure classes, special events, camps and other City programs; to manage the
recreation center facility and gymnasium, and to effectively market and promote these
and other programs. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Parks and Recreation Director, division head, or another
assigned supervisor.
Exercises direct and primary supervision over supervisory, professional, technical,
recreational, and clerical staff and volunteers, administers contracts and monitors
performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the Parks and Recreation
Director or assigned supervisor.
2. Participate in the selection of recreation staff; conduct staff interviews; provide or
coordinate staff training; prepare performance evaluations; work with employees
to correct deficiencies; implement discipline procedures when authorized by
assigned supervisor.
3. Supervise, schedule and delegate duties to staff; review and process staff
timecards; train staff on policies and procedures.
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4_ Plan, prioritize, assign, supervise and review the work of staff responsible for
leading and tracking recreation and educational programs, adult and youth
sports, facilities, teen program/day camp, special events and excursions.
5. Administer recreation programs; develop and manage instructor and contract
professional service agreements; schedule usage of facilities, make park
reservations, and approve park rental permits; oversee and process class
registrations, payments, insurance policies, deposits, warrants and refunds;
schedule games, practices, and classes and playoffs; prepare instruction
manuals, brochures, flyers, and ads; order required materials, supplies and
awards.
6. May oversee maintenance and repair of recreation facilities and equipment; work
with contractors and vendors on building repairs and improvements on new
phases of park being established; inspect facility and grounds and test
equipment; purchase program supplies and equipment.
7. Schedule, implement, promote, and publicize adult and youth recreation
programs and special events; design, layout, edit, proofread and write quarterly
recreation brochure, sell advertising, write press releases.
8. Preparation and administration of program and division budgets; submit budget
recommendations; monitor expenditures; perform accounting for each program
area as necessary.
9. Participate in the drafting and implementation of department goals, policies and
procedures.
10. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
11. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
12. Prepare resolutions, ordinances, and other supporting program documents;
prepare and monitor program grants and related proposals.
13. Prepare comprehensive technical records and analytical reports pertaining to
assigned area of responsibility; conduct research and comprehensive data
collection efforts to support analysis.
14. Develop and design departmental, operational, and administrative procedures or
forms as required.
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15. Participate in various committees; attend and participate in professional group
meetings.
16. Make oral and written presentations to the City Council, staff, the public and
professional groups.
Marginal Functions:
1. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of recreation.
2. Purchase supplies as needed.
3. Serve as emergency response worker as necessary.
4. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a City recreation program.
Recreation planning for adults, youth, teen, and other targeted populations.
Principles of supervision, training, and performance evaluation.
Principles and practices of contract management.
Desktop publishing software.
City forms, procedure, and policies.
Modern office procedures, methods, and equipment.
Marketing standards and practices.
Purchasing procedures and practices.
Modern and complex principles and practices of recreation services and camp
administration.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Interpret and explain City policies and procedures.
Prepare clear and concise reports.
Lead and instruct groups and individuals.
Develop and maintain financially self-supporting activities and programs.
Communicate clearly and concisely, both orally and in writing.
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Plan and schedule multiple recreational and educational programs.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Produce publications through desktop publishing.
Recruit, motivate, and encourage volunteers.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work including City officials and the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible experience in recreation, including two
years of lead worker supervisory experience.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in recreation, physical education, leisure studies, sociology,
communications, or a related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
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WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; irregular work hours; exposure to outside
atmospheric conditions; may work in or around water and slippery surfaces; exposure to
computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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SENIOR CIVIL ENGINEER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform under supervision various professional field and office engineering work
related to the planning, design, construction and maintenance of City capital
improvement projects, City infrastructure, and daily department operations; confer with
developers, contractors and representatives of other agencies regarding facility and
infrastructure development; to administer professional services and construction
contracts; provide professional assistance to the City Engineer/Public Works Director
and Assistant City Engineer in areas of expertise; prepare plans and specifications;
perform a variety of studies; and prepare and present staff reports; design and prepare
project documents; and perform related work as required. This position is overtime
exempt.
DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the professional engineer series. Positions at
this level are distinguished from other classes within the series by the level of
responsibility assumed and the complexity of duties assigned. Employees perform the
most difficult and responsible types of duties assigned to classes within this series
including project design, and responsibility for compliance with the most complex
Federal, State, and local regulations. Employees at this level may supervise lower
associate and lower level staff and are required to be fully experienced in all procedures
related to assigned areas of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Engineer/Public Works Director.
May exercise direct and primary supervision over professional, technical, and clerical
staff and administer contracts and monitor performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
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Essential Functions:
1. Participate in the conduct of complex engineering projects, including research,
design and review for a variety of public works and utility capital improvements,
and construction; provide supervisory lead for assigned projects and programs.
2. Provide responsible staff assistance and support to the City Engineer/Public
Works Director.
3. Assist with the development and implementation of Public Works Department
goals, objectives, policies, and priorities for each assigned service area.
4. Participate in project planning, design and preparation of specifications,
drawings, and contract documents for a variety of engineering projects.
5. Evaluate compliance with laws, ordinances and acceptable engineering
standards and determine appropriate corrections or improvements.
6. Administer contracts for capital and development projects.
7. Research, identify, prepare applications, and administer grant funding sources.
8. Determine the scope of engineering projects; prepare requests for proposals and
contracts for consulting services; develop plans, specifications, and other
contract documents for a variety of engineering projects; make technical
engineering decisions and assist with development of technical criteria and
standards, calculate the quantity, quality, and cost of materials used for various
projects.
9. Review plans and calculations of consulting engineers and private contractors for
conformance with regulations, specifications, and/or conditions of approval.
10. Serve as resident engineer during construction; conduct or supervise field
inspections of construction sites and other sites.
11. Supervise and participate in the design and construction of capital improvement
projects.
12. Initiate and conduct engineering planning studies.
13. Perform consultant oversight including the selection of consultants and
participate in and oversee the preparation of plans, specifications, and cost
estimates.
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14. Participate in the development of the Public Works Department budget; assist
with the forecast of funds needed for staffing, equipment, materials, and supplies,
and recommend budgetary adjustments as appropriate and necessary; assist
with procurement of equipment and capital project budget monitoring; and assist
with engineering fee analysis.
15. Assist in the management, coordination, inspection, and progress of assigned
projects, including capital projects, and ensure conformance with contract plans
and specifications; make recommendations on approval of progress payments
and change orders, prepare progress reports on projects under construction, and
maintain project files.
16. Manage city service contracts, including contract development, coordination, and
review of services and processing of invoices.
17. Prepare and review maps, easement language, legal descriptions, and deeds.
18. Approve documents and reports and perform other duties requirement
certification as a Professional Engineer in the State of California.
19. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the fields of City Engineering and Public Works.
20. Interpret and apply Federal, State, and local policies, laws and regulations.
21. May attend and make presentations at City Council and other meetings.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Engineering principles and practices as applied to city engineer/public works, including
planning and development, and design and construction.
Methods and techniques used in the preparation of public works project designs and
related plans, specifications, cost estimates and reports.
Operations, services, and activities of a comprehensive municipal public works
program.
National Pollutant Discharge Elimination System (NPDES) requirements for capital
projects, development projects, and maintenance activities.
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Practices of public transit and paratransit programs.
Floodplain management.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Assessment District management.
Technical report writing.
Principles and practices of contract administration.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Grant application procedures and grant administration.
Principles of supervision, training, and performance evaluation.
Principles of advanced mathematics and their application to engineering work.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
Ability to:
Delegate authority and responsibility.
Lead and direct the operations, services, and activities of a comprehensive municipal
public works department.
Develop and administer departmental goals, objectives, and procedures.
Effectively manage contracts and evaluate the work of contractors.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press, or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Six years of professional engineering experience, including experience in
municipal engineering and public works, and two years of supervisory
experience.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in civil engineering or a related engineering field. A Master's
degree is desirable.
License or Certificate:
A valid certificate of registration as a Professional Engineer (Civil) issued by the State of
California.
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens;
exposure to outside atmospheric conditions, dust, and noise; work on slippery or
uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to
various locations; operating motorized vehicles; medium lifting, carrying, pushing, and
pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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SENIOR HOUSING ANALYST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under general direction of the Community Development Director, the Senior Housing
Analyst may administer, coordinate, plan, develop, negotiate, and generally manage the
activities and operations of the City's Housing Programs including for-sale first time
home buyer housing, rental units, and rehabilitation programs. The City intends to
create and protect housing opportunities within the City, which aim to provide housing to
meet the needs of various income levels, household sizes and preferences. The Senior
Housing Analyst may coordinate code compliance activities; perform a wide variety of
responsible and complex administrative and analytical duties; oversee assigned
administrative processes, procedures, and programs; and provide information and
assistance to the public, City staff and other agencies and entities regarding the
Housing Program. This position is overtime exempt and performs related duties as
assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from division manager or department head.
May exercise direct and primary supervision over technical, professional and clerical
staff; administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Oversee and participate in the development, implementation, and maintenance
of the City's Housing Program, which may include for-sale first time home buyer
housing, rental units, rehabilitation programs, and housing programs related to
affordable housing for low-income households, seniors, veterans, homeless
persons, youth or other identified groups (special populations).
2. Assume direct responsibility for monitoring and administering assigned program
areas; oversee assigned administrative support functions including budget; may
direct the work activities of assigned clerical and technical personnel or other
subordinate staff; participate in employee selection; prioritize and coordinate
work assignments; review work for accuracy.
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3. Provide responsible staff assistance and support to assigned management staff
and department or program area.
4. Participate in the drafting and implementation of department goals, policies, and
procedures.
5. Develop and implement operational, administrative, program, and other policies
and procedures; assist in contract negotiations; prepare employee evaluations.
6. Analyze the preparation and administration of assigned budget(s); maintain and
monitor appropriate budgeting controls; prepare various financial reports as
required.
7. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; conduct
comprehensive research on local, regional, and state housing needs and trends;
prepare reports which present and interpret data, and identify alternatives; make
and justify recommendations.
8. Administer maintenance and service contracts; develop requests for proposals;
conduct research on specifications.
9. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
10. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
11. Prepare agenda reports, resolutions, ordinances, and other supporting program
documents; prepare and monitor program grants and related proposals.
12. Assist with bond issues including preparation of debt service projections,
analysis, and compliance monitoring.
13. Prepare comprehensive technical records and analytical reports pertaining to
assigned area of responsibility; conduct research and comprehensive data
collection efforts to support analysis.
14. Develop and design departmental, operational, and administrative procedures or
forms as required. Develop electronic and virtual tools to assist with program
functions.
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15. Participate in various committees; attend and participate in professional group
meetings. Serve as a liaison with public and private organizations, community
groups and other social organizations; make presentations as required.
16. Make oral and written presentations to the City Council, staff, the public and
professional groups.
17. Prepare press releases, newspaper articles, public service announcements and
newsletters.
18. Participate in contract administration with outside consultants and developers.
19. Pursue grant funding opportunities and public/private partnership opportunities
for the funding, development, and maintenance of affordable housing units.
20. Track, manage, and implement new housing laws. Propose and prepare policy
and ordinance amendments as necessary.
21. Participate in or manage housing development projects, including participation on
the Development Review Committee, review of housing entitlement applications,
negotiation of affordable housing requirements, ensure compliance with local and
state density bonus provisions.
22. May direct and coordinate City code compliance activities for the Community
Development Department. Receive, review, and respond to inquiries, complaints,
reports and questions regarding the Housing Program and housing units
managed by the program. If compliance concerns arise, the Senior Housing
Analyst shall recommend corrective actions, prepare written correspondence,
and prepare reports regarding compliance efforts and resulting actions.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of building construction, structural design, and processing
procedures for land development.
Pertinent building related codes, ordinances, and regulations enforced by the City for
residential construction, including the Uniform Building Code, plumbing,
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electrical, and mechanical codes, zoning ordinances, general land use codes,
and related City codes and state mandated regulations.
Geographic information system software.
Technical report writing.
Methods and techniques of research and analysis related to urban development and
environmental impact assessment.
Affordable housing programs including deed restriction provisions, home mortgage
financing and related procedures.
Principles and practices of tax increment financing.
Principles and practices of state and federal tax credit financing, home mortgage
financing and other forms of public assistance provided for private for-profit and
non-profit housing developments.
Management skills to analyze programs, policies, and operational needs.
Negotiation strategies.
Principles and practices of contract administration.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes and regulations including California
Environmental Quality Act (CEQA).
English usage, spelling, grammar, and punctuation.
Ability to:
Perform complex administrative and analytical activities for assigned programs.
Conduct financial research and analysis.
Independently perform the most difficult administrative and analytical activities in the
area of work assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures and
techniques.
Research and prepare effective grant proposals.
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Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible public agency or non-profit agency
housing program experience, including one year of lead worker supervisory
experience. Experience with development of market rate housing, affordable for-
sale and rental housing, financing, and rehabilitation programs is desirable.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in planning, public policy, public administration, government or
business administration, economics, law, social work, urban studies or a related
field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
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Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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SENIOR HUMAN RESOURCES ANALYST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
This is the highest journey level position in the Human Resources Analyst series.
Positions at this level are distinguished from the Analyst level by having a broader
application and organizational knowledge in human resources administration, assisting
with more complex and varied tasks, understanding human resources theories and
principles, and the exercise of independent judgment and initiative within the scope of
their authority. This position performs a wide variety of responsible and complex
administrative and analytical duties such as to oversee assigned administrative
processes, procedures and programs; to perform a wide variety of personnel
administration duties involving recruitment, benefit administration, and workers'
compensation administration; to coordinate employee events, training and employee
development programs; to provide information and assistance to City employees
regarding City personnel policies and procedures; to assist with and perform assigned
risk management activities; and to provide administrative support to the Personnel
Director or Personnel Officer as designated in the City's Personnel Rules. This position
is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Personnel Director or Personnel Officer.
Exercises direct and primary supervision over technical and clerical staff, administers
contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the Personnel Director or
Personnel Officer.
2. Plan and coordinate recruitment and selection activities; including the preparation
of job announcements and advertisements, answer telephone inquiries; arrange
testing and interviews, conduct background checks; prepare employment letters;
arrange for physicals and fingerprinting; conduct new employee orientation.
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3. Process employee separations including resignations and dismissals; oversee
employee evaluation process to insure timely and thorough reports and
personnel action forms; maintain personnel records and files.
4. Prepare and process all mandatory forms for all workers' compensation injuries;
coordinate activities with City's claims administrator; maintain employee injury
records and prepare and post annual injury log as required by Cal/OSHA.
5. Assist City's Risk Manager, as needed, on insurance and liability matters,
including employee safety training and inspections, appropriate record keeping
and notification, and participating on the Safety Committee.
6. May oversee risk management, insurance and loss control and serve as the
City's Risk Manager.
7. Assume direct responsibility for employee benefits administration, including
retirement, deferred compensation, employee assistance program, insurance
plans, and flexible spending accounts; assist employees with claims and benefit
related questions and concerns; and coordinate employee briefings and provide
for initial and open enrollments for such programs.
8. Plan and implement employee recognition activities.
9. Assist with coordination of City's volunteer program including recruitment,
recognition, and maintaining appropriate records.
10. Provide technical support as needed for labor relations negotiations.
11. Assist with administration of classification and compensation plans and as
needed labor agreement{s).
12. Assist with customer service enhancement activities.
13. Monitor conformance with federal, state, and local personnel laws, regulations
and policies such as child labor, Immigration and Naturalization, ADA, FMLA,
California Family Rights Act, Pregnancy Disability Act, FLSA, COBRA, EEOC,
Affordable Care Act, and prepare all bulletin board postings as required.
14. Serve as City's contact for employment verification, reference checks, wage and
earnings assignment orders, state disability and unemployment claims, and
similar matters.
15. Coordinate, monitor, and provide employee training and development programs
including providing information about training opportunities to City Departments
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and employees, documenting training received in personnel files, and evaluating
the effectiveness and quality of the training provided.
16. Assume direct responsibility for monitoring and administering assigned program
areas; assist in assigned administrative support functions including budget; may
direct the work activities of assigned clerical and technical personnel or other
subordinate staff; participate in employee selection; prioritize and coordinate
work assignments; review work for accuracy.
17. Provide responsible staff assistance and support to assigned management staff
and department or program area.
18. Assist in developing and implementing operational, administrative, program, and
other policies and procedures; assist in contract negotiations; prepare and review
employee performance evaluations.
19. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
present and interpret data, and identify alternatives; make and justify
recommendations.
20. Participate in the drafting and implementation of Human Resources/Risk
Management Division goals, policies, and procedures.
21. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
22. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
23. Prepare comprehensive technical records and analytical reports pertaining to
assigned area of responsibility; conduct research and comprehensive data
collection efforts to support analysis.
24. Develop and design departmental, operational, and administrative procedures or
forms as required.
25. Attend and participate in professional group meetings.
26. Make oral and written presentations to the City Council, staff, the public and
professional groups.
27. Assist with contract administration for private consultants.
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Marginal Functions:
1. Assist in a variety of department operations; perform special projects and
assignments as requested.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Legal aspects of human resources management including unfair labor practices,
discrimination and illegal harassment, and other matters related to employment
law.
Pertinent Federal, State and local laws, codes and regulations including PERS, ADA,
FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, Affordable
Care Act, and COBRA.
Principles and practices of employee recruitment, selection, and management.
General risk management related laws, policies, and procedures.
Principles of mathematics and statistics.
Principles of supervision, training, and performance evaluation.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Public relations techniques.
Principles and procedures of accounting and procurement practices.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Spreadsheet, word processing and human resources and financial management
software.
Principles and procedures of record keeping.
Research, analytical techniques, and the public policy development theory.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Coordinate, organize, and review the work of staff in the area of work assigned.
Interpret and explain City rules, policies, and procedures.
Perform complex administrative and analytical activities for assigned programs.
Maintain confidentiality of information.
Independently perform administrative and analytical activities in the area of work
assigned.
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Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures and
techniques.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Five years of increasingly responsible human resources experience, including
administrative and analytical experience, preferably within a local government
environment, and including two years of supervisory responsibility.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license. Certification from a professional, public sector, human resources association is
desirable.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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SENIOR INFORMATION SYSTEMS ADMINISTRATOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a variety of complex duties in the design, development, testing,
management, and maintenance of the City's computerized information systems,
including maintaining hardware and software configurations and implementing new
information systems technology; assisting with Local Area Network (LAN) and City
Home Page administration; and providing highly responsible and complex
administrative support to the assigned department head. This position is overtime
exempt.
DISTINGUISHING CHARACTERISTICS
Positions at this level are distinguished from the Information Systems Administrator
level by having broader application and organizational knowledge to lead in the
prioritizing of Citywide needs for new systems or enhancements to existing systems;
having more specialized technical knowledge and the ability to provide more leadership
and strategic direction; applying best practices and business principles while serving as
project leader and chief technical representative to assigned projects; developing new
projects; meeting with project stakeholders and creating written project plans. This
position receives only occasional guidance regarding objectives or when unusual
situations arise, supervises staff, and administers service contracts. Work is normally
reviewed on completion and for overall results.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned department head.
Exercises lead worker supervision over technical and clerical staff; administers
contracts; and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, organize, lead, supervise, and monitor programs and activities related to
the management and maintenance of the City's information systems, database
applications, optical imaging, accounting/finance applications, and office
automation applications including but not limited to word processing, electronic
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mail, spreadsheets, graphics, geographical information system (GIS) and
telecommunication functions.
2. Provide responsible staff assistance and support to the assigned department
head.
3. Instruct, assist, and train City staff in the procedures, methods and equipment
used in information systems technology.
4_ Maintain citywide hardware/software inventory; recommend and implement
hardware/software upgrades, policies, and procedures for information systems
functions.
5. Assist department representatives in researching solutions to hardware and
software problems; interface with vendors and contractors concerning software
and hardware needs, problems, requirements, applications, pricing, and
availability; oversee the purchase/installation of hardware and software; design
or customize programs to accommodate the needs of other City departments;
and investigate and evaluate system improvements and enhancements.
6. Prepare requests for proposals and/or obtain bids for hardware/software
upgrades and professional services.
7. Monitor work activities and information systems security to ensure compliance
with established policies and procedures.
8. May assist with administration of contract for video broadcast and production
services and management of City government channel.
9. May assist with LAN and City Home Page administration.
10. Manage and participate in the development and implementation of goals,
objectives, policies, and priorities for assigned programs; recommend and
administer policies and procedures.
11. Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; recommend, within City policies and departmental procedures,
appropriate service, and staffing levels.
12. May plan, direct, coordinate, and review the work plan for the assigned division;
assign work activities, projects, and programs; review and evaluate work
products, methods and procedures; meet with staff to identify and resolve
problems.
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13. Supervise, train, motivate and evaluate assigned personnel; provide or
coordinate staff computer related training; work with employees to correct
deficiencies; implement discipline and termination procedures.
14. Participate in the development of the City annual budget, including the forecast of
funds needed for staffing, equipment, materials, and supplies; monitor and
approve expenditures for division and implement adjustments.
15. May serve as liaison for the assigned department with other City departments
and outside agencies; assist in resolution of sensitive and controversial issues.
16. Prepare staff reports and correspondence and present reports at meetings with
City officials, employees and others encountered in the course of work; prepare
analytical and statistical reports on operations and activities.
17. Attend and participate in professional group meetings; stay abreast of new trends
and innovations in the field of information systems.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics of information service systems, including hardware and
software.
Principles and techniques of programming.
Principles and techniques of computer repair and maintenance.
Principles and practices of systems analysis, programming, and documentation.
Principles and practices of contract administration.
Purchasing procedures and practices.
Modern office procedures, methods, and equipment.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration and
financial management information systems.
Methods and techniques of training and instruction.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.
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Ability to:
Select, supervise, train, and evaluate support staff.
Manage, direct, and coordinate the work of support staff.
Analyze programs, policies, and operational needs.
Instruct and train City staff in information systems operations.
Analyze, design, program, and maintain information systems and peripherals.
Analyze data and develop logical solutions to complex computer application and
programming problems.
Troubleshoot computer hardware and software problems.
Make recommendations on selection of information systems and software application
packages.
Effectively manage contracts and evaluate the work of contractors.
Develop and administer division goals, objectives, and procedures.
Prepare and present clear and concise administrative and technical reports to a variety
of City staff and officials.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Coordinate medium to large complex technical documents, reports, and
correspondence.
Organize and prioritize workload.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible experience in management of information
systems, LAN management, and personal computer environments.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in information systems, computer science, or a closely related
field. Two years of the education requirement may be substituted with five years
of responsible information systems management work experience.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light to medium lifting, carrying, pushing, and pulling;
reaching; handling; use of fingers; talking; hearing; near acuity.
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SENIOR MAINTENANCE WORKER
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To lead, oversee, and participate in the work of maintenance crews responsible for
public works services including the cleaning, repair, maintenance and/or construction of
streets, storm drain systems, parkways, landscaping, building and parks, signs, and
traffic systems; to maintain and use a variety of construction machinery and tools; and
to perform a variety of technical tasks relative to assigned areas of responsibility. This
position is not overtime exempt. The City has the discretion to make occasional
adjustments of the work week, work day or hours for this position to serve the interest of
the City's operation and mission.
DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Maintenance Worker series. Positions at
this level are distinguished from other classes within the series by the level of
responsibility assumed and the complexity of duties assigned. Employees perform the
most difficult and responsible types of duties assigned to classes within this series
including leading and overseeing lower-level staff. Employees at this level are required
to be fully trained in all procedures related to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from supervisory or management staff.
Exercises lead worker supervision over maintenance staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Lead, train, and review the work of staff responsible for providing maintenance
and repair services relating to City streets, parks, landscaping, buildings,
stormwater systems, and sidewalks; set up weekly list of work projects.
2. Provide responsible staff assistance and support to assigned supervisory staff.
3. Participate in and review the work of assigned employees for accuracy, proper
work methods, techniques, and compliance with applicable standards and
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specifications; train assigned employees in maintenance and repair methods and
techniques related to assigned areas of work.
4. Ensure the adherence to safe work practices and procedures; instruct workers in
the use of all safety equipment; ensure compliance with OSHA regulations.
5. Lead and participate in the use and operation of equipment needed for
performing maintenance functions and activities for assigned area.
6. Maintain operation records; file reports on a daily basis to supervisor.
7. Estimate time, materials, and equipment required for jobs assigned; evaluate the
City for maintenance and safety improvements; requisition materials as required.
8. Construct forms, lay cement, and finish cement on curb, gutter, sidewalk, street,
alley and other related areas; dig ditches; backfill trenches and holes; install
storm drainpipes; perform minor building maintenance.
9. Break and repair concrete and asphalt surfaces; excavate and replace concrete
and asphalt surfaces; perform hot patching and sealing of surfaces; shovel and
rake asphalt.
10. Set up and take down traffic warning devices and barricades for traffic control.
11. Maintain, repair and clean storm drains throughout City.
12. May perform crossing guard duties to escort children and adults across the street
in a safe manner after verifying visually and audibly that it is safe to enter the
intersection.
Marginal Functions;
1. Respond to public inquiries in a courteous manner; provide information within the
area of assignment; resolve complaints in an efficient and timely manner.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations and activities of a maintenance program within the area of assignment.
Principles of lead supervision, training, and performance evaluation.
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Methods and techniques of maintenance activities related to area of work assigned.
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Use of hazardous chemicals, herbicides, and fertilizers.
English usage, spelling, grammar, and punctuation.
Ability to:
Lead, organize, and review the work of staff.
Independently perform the most difficult maintenance and repair work in the area of
work assigned.
Interpret, explain, and enforce department policies and procedures.
Operate a variety of cleaning, maintenance, and repair equipment in a safe and
effective manner.
Perform a variety of manual tasks for extended periods of time and in unfavorable
weather conditions.
Perform heavy manual labor.
Work independently in the absence of supervision.
Lead multiple projects at once.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Three years of increasingly responsible experience in the maintenance and
repair of public streets, parks, stormwater systems and other public facilities.
Training
Equivalent to completion of twelfth grade.
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License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Within twelve (12) months of employment, the employee shall obtain and thereafter
continuously maintain one or more of the following licenses or certificates, based on
department and specific assignments, as determined by the City Manager: Limited
Backflow Prevention Device Tester (Ventura County Environmental Health
Department); Qualified Playground Inspector (National Playground Safety Institute); and
Class A or B California Driver's License.
WORKING CONDITIONS
Environmental Conditions:
Field environment; exposure to outside atmospheric conditions; exposure to noise, dust,
grease, smoke, fumes, gases, or other atmospheric conditions that may affect the
respiratory system, eyes or skin; work around moving mechanical parts of equipment,
tools or machinery; work in high, exposed places.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing or walking for prolonged periods of time;. travel to various locations; operating
motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers;
talking; hearing; near and far acuity; depth perception.
The additional essential functions for performance of crossing guard duties include
repetitive light lifting of a "Stop" sign in a raised position above the head with either arm;
clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern
approaching vehicles, children, adults, or other moving objects across a frequency
range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping
up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; and
ability to grasp and restrain children from moving into an unsafe area.
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SENIOR MANAGEMENT ANALYST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To perform a wide variety of responsible and complex administrative and analytical
duties; to oversee assigned administrative processes, procedures, and programs; and
to provide information and assistance to the public regarding assigned programs and
services. This position is overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from division manager or department head.
Exercises direct and primary supervision over technical, professional, and clerical staff,
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Assume direct responsibility for monitoring and administering assigned program
areas; oversee assigned administrative support functions including budget; may
direct the work activities of assigned clerical and technical personnel or other
subordinate staff; participate in employee selection; prioritize and coordinate
work assignments; review work for accuracy.
2. Provide responsible staff assistance and support to assigned management staff
and department or program area.
3. Develop and implement operational, administrative, program, and other policies
and procedures; assist in contract negotiations; prepare employee evaluations.
4. Analyze the preparation and administration of assigned budget(s); maintain and
monitor appropriate budgeting controls; prepare various financial reports as
required.
5. Collect, compile, and analyze complex information from various sources on a
variety of specialized topics related to assigned programs; prepare reports which
present and interpret data, and identify alternatives; make and justify
recommendations.
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6. Administer maintenance and service contracts; develop requests for proposals;
conduct research on specifications.
7. Participate in the drafting and implementation of department goals, policies, and
procedures.
8. Receive and respond to complaints and questions from the general public;
review problems and recommend corrective actions; prepare summary reports as
required.
9. Participate in special projects and studies including complex research of new
programs and services, budget analysis and preparation, and feasibility
analyses; prepare and present reports.
10. Prepare ordinances and other supporting program documents; prepare and
monitor program grants and related proposals.
11. Prepare comprehensive technical records and analytical reports pertaining to
assigned area of responsibility; conduct research and comprehensive data
collection efforts to support analysis.
12. Develop and design departmental, operational, and administrative procedures or
forms as required.
13. Participate in various committees; attend and participate in professional group
meetings.
14. Make oral and written presentations to the City Council, staff, the public and
professional groups.
15. Prepare press releases, newspaper articles, public service announcements and
newsletters.
16. Participate in contract administration with outside consultants and developers.
Marginal Functions:
1. May serve as a liaison with public and private organizations, community groups
and other social organizations; make presentations as required.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Principles of mathematics and statistics.
Principles of supervision, training, and performance evaluation.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Public relations techniques.
Principles and procedures of accounting and procurement practices.
English usage, spelling, grammar, and punctuation.
Modern office procedures, methods, and equipment.
Research, analytical techniques, and the public policy development theory.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Perform complex administrative and analytical activities for assigned programs.
Independently perform the most difficult administrative and analytical activities in the
area of work assigned.
Understand the organization and operation of the assigned department and outside
agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Effectively manage contracts and evaluate the work of contractors.
Research, analyze, and evaluate programs, policies, and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
Research, develop and prepare ordinances, resolutions, contracts, and technical
reports and associated summary data for presentation to City Council and others.
Prepare clear and concise reports.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Research and prepare effective grant proposals.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public,
press or other agencies on sensitive issues in area of responsibility.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
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Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Four years of increasingly responsible administrative and analytical experience
preferably within a local government environment and including one year of lead
worker supervisory experience.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; occasional field environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; light lifting, carrying, pushing, and pulling; reaching; handling;
use of fingers; talking; hearing; near acuity.
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SENIOR NUTRITION COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist with the City's senior nutrition and active adult programs; and to perform a
variety of technical tasks relative to assigned area of responsibility. This position is
temporary, hourly, and not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the assigned supervisor.
May exercise lead worker supervision over part-time staff and volunteers.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Oversee day-to-day operations of the Senior Nutrition Program, including
preparing meals, sorting and stocking food deliveries and supplies, ordering
meals and tracking the number of meals served; submitting meal attendance
reports; recruiting, training, and supervising volunteers and part-time staff to
assist with all aspects of the Senior Nutrition Program; collecting registration
forms from new program participants; inventorying and ordering program
supplies; submitting lunch orders and handling daily deposits; delivering meals to
homebound as needed.
2. Provide responsible staff assistance and support to the assigned supervisor.
3. Provide technical and functional supervision over part-time staff and volunteers.
4. Prepare for special events and activities.
5. Assist with administrative and clerical tasks related to Senior Nutrition Program
and Active Adult Center as needed.
6. Prepare forms and spreadsheets and categorize revenue and registrations.
7. Perform daily cleaning of kitchen and food preparation equipment.
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Marginal Functions:
1. May assist in minor maintenance of facilities and equipment; make
recommendations to improve equipment and facilities.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of assigned division and department.
Fundamental rules and regulations governing senior nutrition and active adult activities.
Techniques of planning, supervising, and organizing senior/active adult programs.
Rules and equipment used for food preparation activities.
Publicity techniques.
Basic first aid methods and techniques.
Standard safety and safe kitchen precautions.
Principles and practices of customer service.
Modern office procedures, methods, and equipment.
Principles and procedures and record keeping and filing.
English usage, spelling, grammar, and punctuation.
Basic mathematical principles.
Principles of supervision, training, and performance evaluation.
Ability to:
Organize, lead, and oversee the work of volunteers and part-time staff.
Maintain records and reports.
Work independently in the absence of supervision.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Respond appropriately to citizen inquiries and complaints.
Learn fundamentals of financial record keeping.
Operate and use modern office equipment including computer, printers, and copiers.
Interpret and explain policies and procedures.
Organize, lead and oversee the work of volunteers and part-time staff.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Maintain mental capacity, which allows for effective interaction and communication with
others.
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Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years of meal preparation experience combined with clerical experience.
Training
Equivalent to the completion of the twelfth grade. Additional specialized or
college level training in nutrition, senior/active adult programs or a related field is
desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid first aid and CPR Certificate.
Possession of or ability to obtain a "Safe Serve" certification is desirable.
WORKING CONDITIONS
Environmental Conditions:
Kitchen environment; office environment; may work in or around water and slippery
surfaces; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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SOLID WASTE AND RECYCLING ASSISTANT
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
To assist with a variety of administrative and field tasks and related activities in support
of the full range of solid waste and recycling activities. This position is temporary, hourly
and not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisor.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS — Essential and other
important responsibilities and duties may include but are not limited to, the following:
Essential Functions:
1. Provide responsible staff assistance and support to the assigned supervisor.
2. Assist with solid waste and recycling activities including but not limited to used oil
recycling, household hazardous waste, compost and organic waste, battery
collection, electronic waste, universal waste, and neighborhood enhancement
programs and special events.
3. Assist with research and analysis pertaining to solid waste and recycling
programs and regulations; prepare written reports to summarize findings; may
make recommendations to supervisor as to appropriate action needed.
4. Assist with managing grants and grant reporting, and monitoring grant budgets.
5. May provide technical and administrative assistance to resolve citizen inquiries or
complaints; may prepare correspondence in the performance of assigned tasks
under direction.
6. Perform file maintenance and data entry and generate reports using computer
software programs.
7. Draft, type, and proofread a variety of correspondence, forms, tables, and other
documents; prepare and maintain computerized databases and records.
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8. Assist with placement and removal of barricades and signs at community solid
waste and recycling events; and may assist with directing traffic onsite at the
event location.
9. May transport solid waste and recycling materials to disposal facilities or to
events using City-owned vehicles.
10. May assist in obtaining informal bids and price quotes and may research
specifications for purchase of supplies, materials, and equipment.
11. Provide customer service to the public; respond to standard inquiries of a limited
nature within the area of assignment and provide information within prescribed
policies and procedures; assist with resolving complaints in an efficient and
timely manner.
12. May assist with public outreach efforts to provide information and literature
regarding solid waste and recycling programs and events.
13. Assist with the preparation of brochures and other solid waste and recycling
publications, development of educational displays or presentations, and
promotion of events; may be asked to assist with youth outreach and school
presentations.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Equipment and tools used in the area of work assigned.
Modern office procedures, methods, and equipment.
Basic letter writing and basic report preparation techniques.
Principles and procedures of record keeping.
Methods of research and report preparation.
English usage, spelling, grammar, and punctuation.
Resolution No. 2022-4081
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Proper lifting and carrying techniques.
Occupational hazards and standard safety practices.
Safety rules when working events.
Ability to:
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Maintain records and prepare correspondence and reports.
Manage a variety of assignments.
Perform a variety of manual tasks for extended periods of time.
Perform medium lifting and carrying.
Operate and use modern office equipment including computers, printers, and copiers.
Enter data into a computer at a speed necessary for successful job performance.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for successful performance of assigned duties.
Maintain mental capacity which allows for effective interaction and communication with
others.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of experience at an intern level performing solid waste, recycling, or
environmental program work or related activities including administrative office
experience. Experience working in a local government or public agency
environment is desirable.
Training
Equivalent to the completion of twelfth grade supplemented by specialized
computer and software training. College level work in environmental studies,
public administration, business administration or related field is desirable.
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License of Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to outside atmospheric conditions; exposure to
noise, dust, solid waste and recycling program wastes, and universal and electronic
wastes; exposure to traffic and moving vehicles; exposure to computer screens; work
on slippery or uneven surfaces.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; medium lifting, carrying, pushing, and pulling; climbing; balancing;
stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking;
hearing; near and far acuity; depth perception.
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TEEN COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under the general supervision of the assigned supervisor, performs a variety of duties
to include: developing, coordinating, and implementing the City's teen recreation
programs for middle school and high school age teens. To include but not limited to
after school programs, classes, special events, and other recreational programs; to
provide on-site supervision and implementation of programs; and to perform a variety of
tasks related to marketing, planning, implementing, and supervising recreational
activities and special events. This position is not overtime exempt. The City has the
discretion to make occasional adjustments of the work week, work day or hours for this
position to serve the interest of the City's operation and mission.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the division manager or Parks and Recreation Director.
Exercises lead worker supervision over recreation and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, implement, evaluate, and coordinate a program of recreation activities for
middle school age and high school age teens. This includes enrichment after
school programs, dances, ski trips, summer programs, excursions, special
events, and volunteer programs.
2. Plan, implement, evaluate, and coordinate the activities and responsibilities of
the Moorpark Teen Council, including meetings, projects, events, outreach,
information and referral, and publicity.
3. Plan, implement, evaluate, and coordinate seasonal day camps for adolescents
ages 5 through 12, including coordinating staff scheduling and assignments,
managing registration and marketing, recommending and implementing policies,
planning and developing enrichment and recreational activities and field trips,
assisting with staff training, ordering and requisition of supplies, and facility set-
up and maintenance.
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4. Coordinate general recreation and community services programs; assist with
overseeing instructor contracts; schedule usage of facilities and make park
reservations; process class registrations, payments, insurance, deposits,
warrants and refunds; schedule games, practices, and classes and playoffs.
5. Provide responsible staff assistance and support to the assigned supervisor.
6. Create and prepare marketing materials such as press releases, flyers, and
posters.
7. Prepare for and maintain control during activities, and special events.
8. Assist with administrative tasks including the maintenance of attendance records;
keep score at sporting events; operate audiovisual equipment.
9. Prepare, plan, develop, implement, and manage teen events; make flyers and
advertisements to promote departmental activities.
10. Help supervise the collection and accounting of fees for program registration.
Help assess supplies needed for events and requisition additional supplies as
needed. Prepare budget recommendations for program activity areas.
11. Help assure that City recreational activities start and finish in the prescribed
manner and time frames.
12. Notify participants, and their parents, for scheduling events and registration
requirements.
13. May assist in minor maintenance of recreational facilities and equipment; make
recommendations to improve equipment and facilities.
14. Supervise and monitor activity of participants during recreational activities, trips
and tours, and extended care; unlock, lock and secure facilities as required.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
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QUALIFICATIONS
Knowledge of:
Principles and practices of recreation, leisure services, and program development for
teens and youth.
Techniques of planning, supervising, and organizing recreation teen and youth
programs.
Rules and equipment used in various recreational activities.
Publicity techniques.
Basic first-aid methods and techniques.
Standard safety precautions.
Pertinent Federal, State, and local laws, codes, and safety regulations.
Principles of supervision, training, and performance evaluation.
English usage, spelling, grammar, and punctuation.
Ability to:
Supervise and work effectively with teens, youth, and adults.
Organize, lead, and oversee the work of teen volunteers and part-time staff.
Prepare and present written and oral reports.
Maintain records and reports.
Work independently in the absence of supervision.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work including the general public.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions and
demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
Two years experience working with teens or youth in recreation or a related field.
Resolution No. 2022-4081
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Training
Equivalent to the completion of twelfth grade. Additional specialization or college
level training in recreation programs or a related field is desirable.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California driver's
license.
Possession of or ability to obtain, an appropriate, valid CPR and basic first aid
certificate.
WORKING CONDITIONS
Environmental Conditions:
Indoor and outdoor recreational facilities; irregular work hours, weekends, and holidays;
exposure to outside atmospheric conditions; may work in or around water and slippery
surfaces; exposure to computer screens.
Physical Conditions:
Essential functions may require making physical condition necessary for sitting,
standing, or walking for prolonged periods of time; travel to various locations; medium
lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers;
talking; hearing; near acuity.
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VECTOR/ANIMAL CONTROL SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under general direction and supervision of the designated department head or division
manager, performs a variety of duties: 1) vector control inspections and operations,
including but not limited to mosquito and domestic fly pest management duties, which
include monitoring, data collecting, field assistance, inspections, abatement, staff and
administrative support, and public education; 2) animal control duties including but not
limited to enforcement of local laws, regulations and ordinances pertaining to animal
control, as well as impound, quarantine, and investigation of animal complaints and
disposal of deceased animals; 3) field inspections regarding the City's business
registration requirements; and 4) performs related duties and responsibilities as
required. The City has the discretion to make occasional adjustments of the work week,
work day or hours for this position to serve the interest of the City's operation and
mission. This position is not overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from designated department head or division manager.
Provides direct and primary supervision over professional, technical, and clerical staff;
administers contracts and monitors performance.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS — Essential and other
important responsibilities and duties may include, but are not limited to, the following:
General Essential Functions:
1. Assume responsibility for monitoring and administering assigned program areas
and assigned support functions; may direct the work activities of assigned
subordinate staff and contractors; prioritize and coordinate work assignments;
review work for accuracy; prepare performance evaluations; provide or
coordinate staff training; work with subordinate employee(s) to correct
performance deficiencies; implement discipline procedures.
2. Provide responsible staff assistance and support to designated supervisor.
3. Manage and participate in the development and implementation of goals,
objectives, policies, and priorities for assigned programs; recommend and
administer policies and procedures.
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4. Interpret, apply and enforce the City Municipal Code; issue infraction and
misdemeanor citations and testify at administrative hearings or in court as
necessary; track the progress of cases involved in the legal system and those
assigned to other agencies or the City Attorney's office.
5. Maintain detailed records and reports on inspection activities; input and retrieve
inspection data utilizing a computer.
6. Respond to public inquires in an appropriate and timely manner; resolve
inspection issues and concerns between outside parties and inspection staff;
review and confirm issues; and make recommendations to resolve concerns.
7. Participate in the development and administration of program and division annual
budget; submit budget recommendations for training, equipment, materials, and
supplies; monitor expenditures and recommend budget adjustments as needed.
8. Meet with and provide information to other City departments; divisions and
outside agencies; and resolve sensitive and controversial issues.
9. May provide City staff support to board, commission or committee as assigned;
prepare and present staff reports and other necessary correspondence.
10. Recommend modifications to City programs, policies, procedures, and fees as
appropriate.
11. Attend and participate in professional group meetings, stay abreast of new trends
and innovations in relevant field.
12. Communicate with associations, public and governmental agencies as directed.
13. Develop and maintain data and files on all sources, operations, activities, and
provide written analysis and recommendations from that data upon request.
14. Maintain safe work practices and procedures; instruct subordinate staff in safety
matters.
Vector Control Essential Functions:
1. Assume responsibility for all designated vector control services and related
activities.
2. Plan, direct, coordinate, review and implement the work plan for designated
vector control services; assign work activities, projects, and programs; review
Resolution No. 2022-4081
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and evaluate work products, methods and procedures; meet with staff to identify
and resolve problems.
3. Implement domestic fly and mosquito control programs and perform
entomological lab work.
4. Conduct studies and/or surveys of vector control problems.
5. Design and implement changes for vector control programs, which promote
economy of costs and manpower.
6. Under the direction of management, evaluate the effectiveness of operations and
control methods.
7. Develop operational modifications and introduce new methods and techniques.
8. Participate in the technical phases of operations planning and delivery.
9. Under direction of management, monitor or assist in specific vector control
operations, ongoing routine control operations, and special or emergency control
operations; including sources of special concerns such as salt and fresh water
marshes, flood control channels and large service contract operations.
10. Participate in disease surveillance and pest identification.
11. Implement all aspects of the City's vector control public education.
Animal Control Essential Functions:
1. Patrol assigned area in designated animal control vehicle to search for stray,
sick, injured, or dead animals and provide services as needed; respond to calls
from the public, law enforcement agencies, or other Animal Control Officers
concerning injured, stray, sick, or dangerous animals and violations of animal
regulatory ordinances; enforce State and local laws, regulations, and ordinances,
such as leash laws, licensing, vaccinations, spaying, neutering, quarantining,
dangerous dog, animal noise, and barking dog ordinances; pick up and transport
animals to the shelter for impounding, disposal, or rabies investigation, or to the
veterinarian as appropriate.
2. Prepare reports, complete records, and various forms such as daily activity
sheets, receipts for fees received, citations, quarantine and investigative reports.
3. Collect license, redemption, and fees for other services rendered to the public.
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4. Provide information to the public regarding licensing, vaccinations, euthanasia,
rabies control, pet-owner responsibilities, spaying, neutering, and adoptions;
participate in public school and community group presentations.
5. Conduct special investigations in response to public complaints of violations of
animal regulatory ordinances; appear at hearings and in court to testify and
present evidence regarding violations of animal regulatory ordinances.
6. Assist with administration of contract(s) with service provider(s).
Business Registration Compliance Essential Functions:
1. Conduct assigned patrol duties to encourage compliance with the City Municipal
Code business registration requirements.
2. Provide and explain City Municipal Code requirements for business registration
and other City Code requirements to contractors, business owners, vendors, and
other entities.
3. Collect information on contacts with potential non-compliant contractors,
business owners, vendors, and other entities, and provide this information to staff
assigned to investigate and enforce code compliance.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Vectors, life habits, and characteristics.
Domestic fly and mosquito control programs and entomological lab work.
Entomology and ecology of vertebrates and invertebrates.
Thorough knowledge of pesticides and their application and harmful effects to animal
and plant life.
Proper care and handling of animals.
Physical and behavioral characteristics of animals, including breed identification.
Symptoms of rabies and other common animal diseases.
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General knowledge of research techniques, scientific data collecting and collating, and
investigative methods.
Modern office procedures, methods, and equipment.
Purchasing procedures and practices.
Occupational hazards and standard safety practices.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan and conduct general surveys and specific studies, including the development and
use of computerized reporting and record keeping systems.
Use scientific principles to practical situations.
Interpret, explain, and enforce applicable policies and procedures.
Interpret and apply pertinent Federal, State, and local laws, codes, and regulations.
Supervise, organize, and review the work of subordinate staff.
Operate and use modern office equipment including computer, printers, and copiers.
Enter data on a computer at a speed necessary for successful job performance.
Enforce necessary regulations with firmness and tact.
Work independently in the absence of supervision.
Communicate clearly and concisely, both orally and in writing to assigned supervisor,
City officials, public and other agencies.
Establish and maintain effective working relationships with those contacted in the
course of work.
Exercise tact and independent judgment in dealing with the public and present a
positive public image.
Handle sick, injured, dangerous, or dead animals and decomposing animal carcasses in
a safe and humane manner.
Learn and recognize symptoms of rabies and other common animal diseases.
Make arithmetical calculations involving addition, subtraction, multiplication, and
division.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows the capability of making sound decisions.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Resolution No. 2022-4081
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Experience
Vector Control
Three years of increasingly responsible experience providing vector control
services for a public agency, including one year of supervisory or lead
responsibility.
Animal Control
One year of experience providing information to the public, preferably in the
handling, care, and control of animals; or
Equivalent combination of training, education, and experience that would provide
the required knowledge and abilities.
Training
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in entomology, health science, environmental health, biology
or related field.
License or Certificate:
Possession of or ability to obtain and maintain an appropriate, valid California Driver's
License.
For vector control: must have current certification issued by the State of California
Department of Public Health Services entitled Vector Control Technician Sections A, B,
C, and D, or equivalent, which must be maintained throughout employment.
For animal control, completion of California Penal Code Section 832 certification training
and National Animal Control Association Level I Academy training or equivalent is
desirable.
Within twelve (12) months of employment, the employee shall obtain and thereafter
continuously maintain the following licenses or certificates: California Penal Code
Section 832 Certification; and National Animal Control Association Level I Academy
training or equivalent.
Within eighteen (18) months of employment, the employee shall obtain and thereafter
continuously maintain the following licenses or certificates: National Animal Control
Association Level II Academy training or equivalent.
Resolution No. 2022-4081
Page 471
WORKING CONDITIONS
Environmental Conditions:
Field and office environment; exposure to outside atmospheric conditions and inclement
weather conditions; may be exposed to pesticides, communicable diseases, and other
health hazards, including rabies; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting,
standing or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; light to heavy lifting up to 100 lbs., carrying, pushing and pulling;
climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of
fingers; talking; hearing; near and far acuity; depth perception. Must be able to conduct
field operations, including carry spray equipment from 2 lbs. to 50 lbs., inspect vector
breeding sources and apply control measures by climbing or hiking into areas to locate
breeding areas and survey programs or facilitate control procedures along flowing
creeks, wetlands, flood control channels and similar areas of rough terrain.
The position requires the occasional operation of a computer keyboard, mobility of arms
to reach and dexterity of hands to grasp and manipulate small objects and the ability
and range of flexibility to reach over their heads, reach below their knees, and to bend
over or squat down. Must be able to move quickly in fieldwork areas known to be
infested with venomous snakes or other potentially dangerous vectors or animals,
poisonous plants and animals. The position requires adequate vision (which may be
corrected) to read, write, and safely operate in the conditions listed above.
Resolution No. 2022-4081
Page 472
VECTOR/ANIMAL CONTROL TECHNICIAN I
VECTOR/ANIMAL CONTROL TECHNICIAN II
Class specifications are intended to present a descriptive list of the range of duties
performed by employees in the class. Specifications are not intended to reflect all
duties performed within the job.
DEFINITION
Under general direction of the Vector/Animal Control Specialist or other designated
supervisor, performs a variety of: 1) vector control inspections and operations for
mosquitoes, flies and other vectors; 2) animal control duties including enforcement of
local laws, regulations, and ordinances pertaining to animal control, as well as impound,
quarantine, and investigation of animals and disposal of deceased animals; 3) field
inspections regarding the City's business registration requirements; and 4) performs
related work and support services as directed. The City has the discretion to make
occasional adjustments of the work week, work day or hours for this position to serve
the interest of the City's operation and mission. This position is not overtime exempt.
DISTINGUISHING CHARACTERISTICS
The Vector/Animal Control Technician I is distinguished from the Vector/Animal Control
Technician II by not having completed the full vector and animal control certifications
described in the License or Certificate section of this job description.
The Vector/Animal Control Technician II is the full journey level class within the series,
and employees within this class are distinguished by having obtained the full level of
certification to perform all essential functions and require less supervision.
SUPERVISION RECEIVED AND EXERCISED
Vector/Animal Control Technician I and II
Receives general supervision from supervisory, or higher-level staff.
May exercise lead worker supervision over lower-level staff including temporary staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS — Essential and other
important responsibilities and duties may include, but are not limited to, the following:
Resolution No. 2022-4081
Page 473
Vector/Animal Control Technician I and II
General Essential Functions:
1. Provide responsible assistance and support to the Vector/Animal Control
Specialist or other designated supervisor.
2. Maintain detailed records and reports on inspection activities; input and retrieve
inspection data utilizing a computer.
3. Interpret, apply, and enforce the City Municipal Code; issue infraction and
misdemeanor citations and testify in administrative hearings or in court as
necessary.
4. Respond to public inquires in an appropriate and timely manner; resolve
inspection issues and concerns between outside parties and inspection staff;
review and confirm issues; and make recommendations to resolve concerns.
5. Attend and participate in professional group meetings, stay abreast of new trends
and innovations in relevant field.
6. Communicate with associations, public and governmental agencies as directed.
7. Develop and maintain data and files on all sources, operations, activities, and
provide written analysis and recommendations from that data upon request.
8. Maintain safe work practices and procedures.
Vector Control Essential Functions:
1. Implement domestic fly and mosquito control programs and perform
entomological lab work.
2. Survey and inspect assigned areas to determine vector breeding sources, stages
of growth, types of vectors present and other factors important in applying control
measures.
3. Prepare operational reports and advise property owners on corrective measures.
4. Perform the application of pesticide materials and ensure that applications of
such materials are performed under optimum conditions in order to prevent
unintentional damage to life or property.
5. Operate control equipment, motor vehicles, and similar equipment used.
Resolution No. 2022-4081
Page 474
6. Prepare and revise operational maps and maintain source files.
7. Contact property owners and assist in prevention, reduction, and elimination of
vector producing sources.
8. Perform routine maintenance on equipment; assist in fabrications of specialized
equipment.
9. Under direction of supervisor, monitor or assist in specific vector control
operations, ongoing routine control operations, and special or emergency control
operations; including sources of special concerns such as salt and fresh water
marshes, flood control channels and large service contract operations.
10. Participate in disease surveillance and pest identification; stay abreast of new
trends and innovations in vector control.
11. Maintain data and files on all vector sources, operations, and activities and
provide written analysis and recommendations from that data upon request.
Animal Control Essential Functions:
1. Patrol assigned area in designated animal control vehicle to search for stray,
sick, injured, or dead animals and provide services as needed; respond to calls
from the public, law enforcement agencies, or other Animal Control Officers
concerning injured, stray, sick, or dangerous animals and violations of animal
regulatory ordinances; enforce State and local laws, regulations, and ordinances,
such as leash laws, licensing, vaccinations, spaying, neutering, quarantining,
dangerous dog, animal noise, and barking dog ordinances; pick up and transport
animals to the shelter for impounding, disposal, or rabies investigation, or to the
veterinarian as appropriate.
2. Prepare reports, complete records, and various forms such as daily activity
sheets, receipts for fees received, citations, quarantine and investigative reports.
3. Collect license, redemption, and fees for other services rendered to the public.
4. Provide information to the public regarding licensing, vaccinations, euthanasia,
rabies control, pet-owner responsibilities, spaying, neutering, and adoptions;
participate in public school and community group presentations.
5. Conduct special investigations in response to public complaints of violations of
animal regulatory ordinances; appear at hearings and in court to testify and
present evidence regarding violations of animal regulatory ordinances.
Resolution No. 2022-4081
Page 475
Business Registration Compliance Essential Functions:
1. Conduct assigned patrol duties to encourage compliance with the City Municipal
Code business registration requirements.
2. Provide and explain City Municipal Code requirements for business registration
and other City Code requirements to contractors, business owners, vendors, and
other entities.
3. Collect information on contacts with potential non-compliant contractors,
business owners, vendors, and other entities, and provide this information to staff
assigned to investigate and enforce code compliance.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Vector/Animal Control Technician I and II
Knowledge of:
Pertinent Federal, State, and local laws, codes, and regulations.
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Vectors, life habits, and characteristics.
Proper care and handling of animals.
Physical and behavioral characteristics of animals, including breed identification.
Symptoms of rabies and other common animal diseases.
Principles of supervision and training.
English usage, spelling, grammar, and punctuation.
Ability to:
Ability to identify the various types of vectors found in the area.
Ability to locate vector infested areas and treat such areas with insecticides and/or
rodenticides in a safe and efficient manner.
Ability to operate and maintain various types of control equipment.
Ability to work independently and maintain good cooperative relationships with property
owners, other agencies, and the public.
Learn to operate a variety of vehicular and stationary mechanical equipment in a safe
and effective manner.
Resolution No. 2022-4081
Page 476
Perform a variety of manual tasks for extended periods of time and in unfavorable
weather conditions.
Perform heavy manual labor.
Handle sick, injured, dangerous, or dead animals and decomposing animal carcasses in
a safe and humane manner.
Learn and recognize symptoms of rabies and other common animal diseases.
Make arithmetical calculations involving addition, subtraction, multiplication, and
division.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the
course of work.
Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
Maintain mental capacity, which allows for effective interaction and communication with
others.
Maintain effective audio/visual discrimination and perception to the degree necessary
for the successful performance of assigned duties.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Vector/Animal Control Technician I
Experience
Vector Control
Two years of experience in vector control or pest control.
Animal Control
One year of experience providing information to the public, preferably in the
handling, care, and control of animals; or
Equivalent combination of training, education, and experience that would provide
the required knowledge and abilities.
Training
Equivalent to the completion of the twelfth grade, supplemented by specialized
training in pesticide application, vector control, animal control, or related course
work.
Resolution No. 2022-4081
Page 477
License or Certificate:
Possession of or ability to obtain and maintain, an appropriate, valid California
Driver's License.
For vector control: must have current certification issued by the State of
California Department of Public Health Services entitled Vector Control
Technician Section A, or equivalent pesticide applicator certification, which must
be maintained throughout employment.
For animal control: completion of California Penal Code Section 832 certification
training and National Animal Control Association Level 1 Academy training or
equivalent is desirable.
Within twelve (12) months of employment, the employee shall obtain and
thereafter continuously maintain the following licenses or certificates: State of
California Department of Public Health Services Vector Control Technician
Certification Sections B and C; California Penal Code Section 832 Certification;
and National Animal Control Association Level I Academy training or equivalent.
Within eighteen (18) months of employment, the employee shall obtain and
thereafter continuously maintain the following licenses or certificates: State of
California Department of Public Health Services Vector Control Technician
Certification Section D; and National Animal Control Association Level II
Academy training or equivalent.
Vector/Animal Control Technician II
Experience
Vector Control
Three years of increasingly responsible experience providing vector control
services for a public agency.
Animal Control
Three years of increasingly responsible experience providing animal control
services for a public agency.
Training
Equivalent to the completion of the twelfth grade, supplemented by specialized
training in pesticide application, vector control, animal control, or related course
work.
Resolution No. 2022-4081
Page 478
License or Certificate:
Possession of or ability to obtain and maintain, an appropriate, valid California
Driver's License.
For vector control must have and thereafter continuously maintain the following
licenses or certificates: State of California Department of Public Health Services
Vector Control Technician Certification Sections A, B, C, and D.
For animal control must have and thereafter continuously maintain the following
licenses or certificates: California Penal Code Section 832 Certification and
National Animal Control Association Level I and Level II Academy training or
equivalent.
WORKING CONDITIONS
Vector/Animal Control Technician I and II
Environmental Conditions:
Field and office environment; exposure to outside atmospheric conditions and inclement
weather conditions; may be exposed to pesticides, communicable diseases, and other
health hazards, including rabies; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sifting,
standing or walking for prolonged periods of time; travel to various locations; operating
motorized vehicles; light to heavy lifting up to 100 lbs., carrying, pushing and pulling;
climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of
fingers; talking; hearing; near and far acuity; depth perception. Must be able to conduct
field operations, including carry spray equipment from 2 lbs. to 50 lbs., inspect vector
breeding sources and apply control measures by climbing or hiking into areas to locate
breeding areas and survey programs or facilitate control procedures along flowing
creeks, wetlands, flood control channels and similar areas of rough terrain.
The position requires the occasional operation of a computer keyboard, mobility of arms
to reach and dexterity of hands to grasp and manipulate small objects and the ability
and range of flexibility to reach over their heads, reach below their knees, and to bend
over or squat down. Must be able to move quickly in fieldwork areas known to be
infested with venomous snakes or other potentially dangerous vectors or animals,
poisonous plants and animals. The position requires adequate vision (which may be
corrected) to read, write, and safely operate in the conditions listed above.
Resolution No. 2022-4081
Page 479
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss.
CITY OF MOORPARK )
I, Ky Spangler, City Clerk of the City of Moorpark, California, do hereby certify
under penalty of perjury that the foregoing Resolution No. 2022-4081 was adopted by
the City Council of the City of Moorpark at a regular meeting held on the 16th day of
March, 2022, and that the same was adopted by the following vote:
AYES: Councilmembers Castro, Enegren, Groff, Pollock, and Mayor Parvin
NOES: None
ABSENT: None
ABSTAIN: None
WITNESS my hand and the official seal of said City this 14th day of June, 2022.
Crrnl
Ky Spa er, City rk
(seal)
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