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HomeMy WebLinkAboutAGENDA REPORT 2022 0504 CCSA REG ITEM 10BCITY OF MOORPARK, CALIFORNIA City Council Meeting of May 4, 2022 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. B. Consider Minutes of Regular City Council/Successor Agency Meeting of February 16, 2022. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler, City Clerk) Item: 10.B. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California February 16, 2022 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on Wednesday, February 16, 2022, at 6:30 p.m. in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:33 p.m. 2. PLEDGE OF ALLEGIANCE: Assistant to the City Manager Brian Chong led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Castro, Enegren, Groff, Pollock, and Mayor Parvin. Staff Present: Troy Brown, City Manager; PJ Gagajena, Assistant City Manager and Interim City Treasurer/Finance Director; Kevin Ennis, City Attorney; Carlene Saxton, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, City Engineer/Public Works Director; Brian Chong, Assistant to the City Manager; Chris Thompson; Senior Information Systems Administrator; Captain Victor Fazio, Ventura County Sheriff's Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.I. from the Consent Calendar for individual presentation at the request of staff. Item: 10.B. 37 Minutes of the City Council/Successor Agency Moorpark, California Page 2 February 16, 2022 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Groff reported on February 4 he attended a Holiday on High Street wrap up meeting with City staff. Councilmember Groff reported on February 5 he attended the Groundhog Day 5K event to raise funds for the Moorpark High School Cross Country team. Councilmember Groff reported on February 5 he, along with the rest of the City Council and some City staff, attended the dedication ceremony for the Joel Burchfield Bridge which is the pedestrian bridge crossing the Arroyo Simi. Councilmember Enegren reported on February 4 he attended the Ventura County Transportation Commission meeting during which public testimony was received regarding unmet transit needs, and a report was received on the transit integration and efficiency study with the final report expected in June. Councilmember Enegren reported on February 9 he attended a Moorpark Chamber of Commerce Board of Directors meeting. Councilmember Enegren reported on February 10 he attended a Ventura County Animal Services meeting where the Commission discussed the new animal shelter project. The concept of revitalizing the existing shelter is currently being discussed with the next step being working on costs and logistics. Councilmember Pollock reported he attended four Southern California Association of Governments (SCAG) meetings and a Ventura County Air Pollution Control District meeting and remarked there are no notable reports to provide. Councilmember Pollock reported he attended a meeting of the Moorpark Education Foundation, a 10-member Board that meets once a month and which conducts annual fund raisers for schools, that is presently working to organize three fundraisers: a food truck event, a “Taste of Moorpark” with local restaurants experience, and another event for instrumental music in the schools. Mayor Parvin announced the City is seeking applicants to the Moorpark Library Board to fill one unscheduled vacancy to complete the unexpired portion of a term ending June 30, 2023. The Library Board consists of five individuals who serve three-year terms and meet on the second Tuesday of each month at 6:00 p.m. Applicants must reside within the City of Moorpark city limits; be a registered voter in Moorpark; and, where possible, have a special knowledge of libraries, library programs, or related subjects. The application and more information are available at moorparkca.gov/serve. 38 Minutes of the City Council/Successor Agency Moorpark, California Page 3 February 16, 2022 Mayor Parvin announced spring recreation programs are now open for registration at the Arroyo Vista Recreation Center. A variety of programs are available including adult soccer, softball, and basketball leagues; spring break camps for kids and teens; and recreation classes including art, baking, dance, music, theater, science, sports, and more. For details on recreation programs, visit moorparkca.gov/recreation or call (805) 517-6300. Mayor Parvin announced the City of Moorpark is seeking to hire a Finance Director, Accountant, and Account Technician for the Finance Department. Refer to the City’s website, moorparkca.gov, for job descriptions and application instructions. Mayor Parvin reported on February 3 she attended a Clean Power Alliance (CPA) Board of Directors meeting where they discussed a Southern California Edison billing glitch resulting in 15% of Clean Power Alliance customers not being billed in December and changes to the CPA bylaws were discussed. Mayor Parvin reported on February 4 she met with a resident that wants to expand baseball activities in Moorpark. Mayor Parvin reported on February 5 she attended the Joel Burchfield Bridge dedication ceremony. Mayor Parvin reported on February 7 she worked with the Ventura Council of Governments (VCOG) Chair and VCOG Executive Director on a Ventura Council of Governments matter. Mayor Parvin reported on February 8 she attended a Moorpark Chamber of Commerce Economic Development Committee meeting. Mayor Parvin reported on February 11 she attended a Moorpark Chamber of Commerce networking breakfast and on February 15 she participated in the Moorpark Chamber networking lunch. Mayor Parvin reported on February 16 she attended a meeting of the Local Agency Formation Commission (LAFCo) where they approved numerous service agreements throughout the County. A. City Manager COVID-19 Update. City Manager Brown provided a COVID-19 update reporting on the lifting of indoor mask mandates for certain indoor settings for unvaccinated persons by the Ventura County Health Officer Dr. Robert Levin and the State Governor. The order also continues to require masking requirements for everyone in healthcare facilities, schools, childcare settings, homeless shelters, emergency shelters, regardless of vaccination status. Workplaces 39 Minutes of the City Council/Successor Agency Moorpark, California Page 4 February 16, 2022 are still required to follow the COVID-19 prevention standards set by OSHA; further information and a link to the OSHA website can be found on the City’s website. For the City of Moorpark, effective today this means vaccinated employees and patrons to the City which are not involved in childcare settings are not required to mask while in City facilities. The State has taken the approach to not verify vaccination status of individuals in each and every setting. Therefore, those not donning a mask are not required to show proof of their vaccination status and the City will not be actively seeking this information. It is asked everyone comply and self-attest. The physical barriers are being allowed to remain if staff is comfortable with them and in-person meetings may now resume. We encourage everyone to follow the basic guidelines and confidentially report positive and potentially positive exposures to human resources as soon as possible. The City will now downgrade our status in the infection disease event response to Level 2, from Level 3. Mr. Brown provided information on COVID-19 tests, including the rapid tests available to City staff and those available from the Federal government. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Ventura County Civic Alliance 2021 State of the Region Report. Staff Recommendation: Receive presentation. Mr. David Maron representing the Ventura County Civic Alliance gave a PowerPoint presentation on the 2021 State of the Region. There were no speakers. CONSENSUS: It was the consensus of the City Council to receive the presentation. B. Consider Presentation from Waste Management on New State of California Requirements for Recycling of Organic Materials. Mr. Douglass introduced Ms. Denise Kane of Waste Management who provided a PowerPoint presentation on the new California State laws regarding recycling of organic materials. A discussion and questions among Councilmembers and staff followed which focused on 1) confirmation that grocery store plastic bags are not recyclable and jam recycling machinery and should not be placed in the 40 Minutes of the City Council/Successor Agency Moorpark, California Page 5 February 16, 2022 recycling or the organics collection carts; 2) confirmation that organic food waste should be placed in the green waste organics cart; and 3) reporting requirements under the new law (SB 1383) require Waste Management to monitor diversion of organics and work with customers to gain compliance. There were no speakers. CONSENSUS: It was the consensus of the City Council to receive the presentation. C. Consider Resolution Authorizing Mid-Year Adjustments to Fiscal Year 2021/22 Budget. Staff Recommendation: Adopt Resolution No. 2022-4073 amending the Fiscal Year 2021/22 budget as noted in Exhibits “A”, “B”, and “C” to the attached resolution. (ROLL CALL VOTE REQUIRED) Mr. Gagajena gave the staff report and clarified on Exhibit B of the Resolution (stamped page 54), year-to-date actuals of revenues collected by the Community Development Department reflects the additional revenues received rather than the total revenues. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Castro seconded a motion to adopt Resolution No. 2022-4073, amending the Fiscal Year 2021/22 budget as noted in Exhibits “A”, “B”, and “C”. The motion carried by unanimous roll call vote. D. Consider Resolution Amending the Fiscal Year 2021/22 Budget to Receive $8,701,674 in American Rescue Plan Act of 2021 (ARPA) Funds, Set Aside $5,688,798 of ARPA Funds for the Princeton Avenue Improvement Project, and Provide Direction to Staff Regarding Allocation of the Remainder of the City’s ARPA Funds. Staff Recommendation: 1) Adopt Resolution No. 2022- 4074 amending the Fiscal Year 2021/22 Budget to receive the City’s allocation of ARPA funds in the amount of $8,701,674 utilizing the Standard Allowance methodology outlined by the U.S. Department of the Treasury; and 2) Set aside $5,688,798 of the City’s ARPA funds for the Princeton Avenue Improvement Project; and 3) Provide direction to staff regarding allocation of the City’s remaining ARPA funds toward the Princeton Avenue Improvement Project, Temporary City Hall Project, and other eligible government services. (ROLL CALL VOTE REQUIRED) Mr. Chong gave the staff report. A discussion and questions among Councilmembers and staff followed which focused on: 1) the various views on the subject of premium pay and associated concerns and considerations, administrative burdens associated with premium pay, and investigation of premium pay for further 41 Minutes of the City Council/Successor Agency Moorpark, California Page 6 February 16, 2022 evaluation; 2) direction from Council on research requested for the use of ARPA funds could have an impact on capacity and may require other Council key initiatives to be slowed down; and 3) consideration to accept the ARPA funds at this time and later determine the spending when further details are available. CONSENSUS: It was the consensus to receive the ARPA funds under the category of lost revenue to allow flexibility for the use of funds such as childcare services; parks and recreation; behavioral health; the Princeton Avenue project; and further explore the items included in staff report Table 3 and return with additional details for potential funding. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Groff seconded a motion to 1) Adopt Resolution No. 2022-4074 amending the Fiscal Year 2021/22 Budget to receive the City’s allocation of ARPA funds in the amount of $8,701,674 utilizing the Standard Allowance methodology outlined by the U.S. Department of the Treasury; 2) Set aside $5,688,798 of the City’s ARPA funds for the Princeton Avenue Improvement Project; and 3) Provided direction to staff regarding allocation of the City’s remaining ARPA funds toward the Princeton Avenue Improvement Project, Temporary City Hall Project, and the other eligible government services identified in Table 3 of the staff report. The motion carried by unanimous roll call vote. E. Consider Final Plans and Specifications (Specification No. MPK 21-03) for the Princeton Avenue Improvement Project (C0020); Consider Award of Contract to Security Paving Company, Inc.; Consider Professional Services Agreement with Stantec Consulting Services, Inc. for Construction Administration Services; and Consider Resolution Amending the Fiscal Year 2021/22 Budget to Fully Fund Construction of the Project. Staff Recommendation: 1) Approve the Final Plans and Specifications for the Princeton Avenue Improvement Project (C0020), Specification No. MPK 21- 03; and 2) Award construction contract for the Princeton Avenue Improvement Project (C0020) to Security Paving Company, Inc. and authorize the City Manager to execute the construction contract in the amount of $14,161,334.00, plus a 15% project contingency amount of $2,124,200.00, for a total contract amount of $16,285,534.00, subject to final language approval of the City Manager; and 3) Award professional services agreement for Construction Administration Services for the Princeton Avenue Improvement Project (C0020) to Stantec Consulting, Inc. and authorize the City Manager to execute the agreement in the amount of $222,435.00, subject to final language approval of the City Manager; and 4) Adopt Resolution No. 2022-4075 amending the Fiscal Year 2021/22 Budget to fund the Princeton Avenue Improvement Project as described in the staff report. (ROLL CALL VOTE REQUIRED) 42 Minutes of the City Council/Successor Agency Moorpark, California Page 7 February 16, 2022 Mr. Kim gave the staff report. A discussion and questions among Councilmembers and staff followed which focused on rising construction costs which are affecting construction nationwide due to the impacts of material shortages, material procurement, and labor shortages. Mr. Kim noted there are two-four inch broadband conduits proposed along the north limits of the project for future utility providers. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Groff seconded a motion to 1) Approve the Final Plans and Specifications for the Princeton Avenue Improvement Project (C0020), Specification No. MPK 21-03; and 2) Award construction contract for the Princeton Avenue Improvement Project (C0020) to Security Paving Company, Inc. and authorize the City Manager to execute the construction contract in the amount of $14,161,334.00, plus a 15% project contingency amount of $2,124,200.00, for a total contract amount of $16,285,534.00, subject to final language approval of the City Manager; and 3) Award professional services agreement for Construction Administration Services for the Princeton Avenue Improvement Project (C0020) to Stantec Consulting, Inc. and authorize the City Manager to execute the agreement in the amount of $222,435.00, subject to final language approval of the City Manager; and 4) Adopt Resolution No. 2022-4075 amending the Fiscal Year 2021/22 Budget to fund the Princeton Avenue Improvement Project as described in the staff report. The motion carried by unanimous roll call vote. F. Consider the Re-Establishment of an Ad Hoc Committee to Continue the Negotiation of the Terms of the Development Agreement between the City and the John C. Chiu Family Limited Partnership for the Everett Street Terrace Project. Staff Recommendation: Select two members of the City Council to participate on the Ad Hoc Committee for the Everett Street Terrace Project. AT THIS POINT in the meeting, Councilmember Groff announced he would recuse himself from consideration of this item as it involves the development of a property near his business property located on High Street. Due to the proximity of the parcels, State law presumes that development may affect the value of his business property and therefore he is recusing himself from the consideration of the item and left the dais. The time was 8:24 p.m. Ms. Saxton gave the staff report. There were no speakers. 43 Minutes of the City Council/Successor Agency Moorpark, California Page 8 February 16, 2022 CONSENSUS: It was the consensus of the City Council (4-0) to select Councilmember Castro and Councilmember Enegren to serve on the Everett Street Terrace Project Ad Hoc Committee, Councilmember Groff recused. AT THIS POINT in the meeting, Councilmember Groff returned to the dais and the meeting continued with Item 9.G. The time was 8:29 p.m. G. Consider the Establishment of an Ad Hoc Committee to Negotiate the Terms of the Development Agreement between the City and Warmington Residential for the Beltramo Ranch Project. Staff Recommendation: Select two members of the City Council to participate on the Ad Hoc Committee for the Beltramo Ranch Project. Ms. Saxton gave the staff report. Bill McReynolds with Warmington Residential was available for questions. There were no speakers. CONSENSUS: It was the unanimous consensus of the City Council to select Councilmember Enegren and Councilmember Groff to serve on the Beltramo Ranch Project Ad Hoc Committee. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Councilmember Enegren seconded a motion to approve the Consent Calendar with the exception of Item 10.I. which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2021/22 – February 16, 2022. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Joint Special City Council and Arts Commission Meeting of April 4, 2021. Staff Recommendation: Approve the minutes. C. Consider Minutes of Joint Special City Council and Parks and Recreation Commission Meeting of April 4, 2021. Staff Recommendation: Approve the minutes. D. Consider Minutes of Joint Special City Council and Library Board Meeting of April 4, 2021. Staff Recommendation: Approve the minutes. E. Consider Minutes of Regular City Council/Successor Agency Meeting of December 15, 2021. Staff Recommendation: Approve the minutes. 44 Minutes of the City Council/Successor Agency Moorpark, California Page 9 February 16, 2022 F. Consider Minutes of Regular City Council/Successor Agency Meeting of January 5, 2022. Staff Recommendation: Approve the minutes. G. Consider Adoption of the City’s 2022 Legislative Platform Update. Staff Recommendation: Review and approve the 2022 Legislative Platform Update. H. Consider Resolution Adopting Revised City Council Policies and Rescinding Resolution No. 2019-3851. Staff Recommendation: Adopt Resolution No. 2022-4076, rescinding Resolution No. 2019-3851. (ROLL CALL VOTE REQUIRED) The following item was pulled by staff for individual consideration. I. Consider Agreement with SVA Architects, Inc. for Architectural Design Services for Tenant Improvements at 323 Science Drive and Consider Resolution Amending the Fiscal Year 2021/22 Budget by Appropriating $301,730 for Architectural Services, Establishing a New Capital Improvement Program Project (C0070) and Transfer Funds from Project C0012 to Project C0070. Staff Recommendation: 1) Approve an agreement with SVA Architects Inc., for Architectural Design Services in the amount of $301,730, and authorize the City Manager to execute the agreement, subject to final language approval of the City Manager and City Attorney; and 2) Adopt Resolution No. 2022-4077 amending the Fiscal Year 2021/22 budget to fully fund the Agreement, establishing a new Capital Improvement Program Project C0070, and transferring $7,135,484 from 3001-120- C0012-55210 to 3001-120-C0070-55210. (ROLL CALL VOTE REQUIRED) Mr. Brown provided a brief presentation of the report. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to appoint 1) Approve an agreement with SVA Architects Inc., for Architectural Design Services in the amount of $301,730, and authorize the City Manager to execute the agreement, subject to final language approval of the City Manager and City Attorney; and 2) Adopt Resolution No. 2022-4077 amending the Fiscal Year 2021/22 budget to fully fund the Agreement, establishing a new Capital Improvement Program Project C0070, and transferring $7,135,484 from 3001-120- C0012-55210 to 3001-120-C0070-55210. The motion carried by unanimous roll call vote. 45 Minutes of the City Council/Successor Agency Moorpark, California Page 10 February 16, 2022 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Second Reading Ordinance No. 500 Redrawing City Council Voting District Boundaries following the 2020 Decennial Census, Adopting a New Official Council District Map to Implement the Redrawn District Boundaries, Amending Chapter 2.08 (“Municipal Elections”) of the Moorpark Municipal Code to make Corresponding Changes, and Making a Determination of Exemption Pursuant to the California Environmental Quality Act. Staff Recommendation: Waive full reading, declare Ordinance No. 500 read for the second time, and adopted as read. (ROLL CALL VOTE REQUIRED) Mr. Ennis read the title of Ordinance No. 500. AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, REDRAWING CITY COUNCIL VOTING DISTRICT BOUNDARIES FOLLOWING THE 2020 DECENNIAL CENSUS, ADOPTING A NEW OFFICIAL COUNCIL DISTRICT MAP TO IMPLEMENT THE REDRAWN DISTRICT BOUNDARIES, AMENDING CHAPTER 2.08 (“MUNICIPAL ELECTIONS”) OF THE MOORPARK MUNICIPAL CODE TO MAKE CORRESPONDING CHANGES, AND MAKING A DETERMINATION OF EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT MOTION: Mayor Parvin moved and Councilmember Groff seconded a motion to waive full reading, declare Ordinance No. 500 read for the second time, and adopted as read. The motion carried by unanimous roll call vote. 12. CLOSED SESSION: None. 13. ADJOURNMENT: MOTION: Councilmember Pollock moved and Councilmember Enegren seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 8:38 p.m. Janice S. Parvin, Mayor ATTEST: Ky Spangler, City Clerk 46