HomeMy WebLinkAboutAGENDA REPORT 2022 0518 CCSA REG ITEM 10FCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of May 18, 2022
ACTION ADOPTED RESOLUTION NO.
2022-4095. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
F. Consider Resolution Amending the Fiscal Year (FY) 2021/22 Budget for
Architectural Services Related to California Highway Patrol Tenant Improvements
at Moorpark Police Services Center. Staff Recommendation: Adopt Resolution
No. 2022-4095, amending the FY 2021/22 Budget for Architectural Services for
California Highway Patrol Tenant Improvement Project at Moorpark Police
Services Center. (ROLL CALL VOTE REQUIRED) (Staff: Jessica Sandier,
Community Services Manager)
Item: 10.F.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Community Services Manager
DATE: 05/18/2022 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year (FY) 2021/22 Budget
for Architectural Services Related to California Highway Patrol Tenant
Improvements at Moorpark Police Services Center
BACKGROUND
On June 5, 2005, the City entered into a 15-year lease with the California Department of
General Services (DGS) that provided approximately 4,500 square feet of office space in
the City’s Moorpark Police Services Center (MPSC) building for use by the California
Highway Patrol (CHP). The lease was set to expire on October 31, 2020, but was
extended in October 2021 to allow for additional negotiations on the long-term lease
renewal. As a part of the lease renewal, the CHP would be taking over a portion of the
MPSC currently allocated to the Ventura County Sheriff’s Office (VCSO) portion of the
building. CHP, VCSO, and City staff met and conceptually agreed on changes to the
building floor plans to accommodate both agencies’ needs. The City would be financing
the tenant improvement project, with CHP reimbursing the City through the new lease
agreement.
DISCUSSION
Due to current staff workload, the City hired the Ventura County General Services Agency
(GSA) staff, to perform as construction managers for the CHP’s tenant improvement
project. A part of the project involves GSA hiring an architectural firm to provide design
and construction drawings for the tenant improvements, and to solicit construction bids
for the project. Once the construction bids are obtained, staff will be able to negotiate a
long-term lease for the CHP office space. Consistent with the rest of the project, the City
will be paying for the architectural services up front, with reimbursement to occur once
the long-term lease is negotiated.
The cost for the architectural services is $49,877.28, which includes the 10% fee for GSA
services. Funds have not been allocated in the FY 2021/22 budget for these costs. A
budget amendment is needed to facilitate the provision of these services. City Council
Item: 10.F.
87
Honorable City Council
05/18/2022 Regular Meeting
Page 2
approval and a budget amendment will be required once construction bids are received
in order to fully fund the project.
FISCAL IMPACT
Staff is requesting a FY 2021/22 budget amendment in the amount of $50,000 from the
Special Projects Fund (3004) to fund the architectural services. The costs will be
reimbursed by the CHP when the new lease agreement is negotiated in FY 2022/23
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2022-____, amending the FY 2021/22 Budget for Architectural
Services for California Highway Patrol Tenant Improvement Project at Moorpark Police
Services Center.
Attachment: Draft Resolution No. 2022-____
88
RESOLUTION NO. 2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2021/22 BUDGET IN THE AMOUNT OF $50,000
FROM THE SPECIAL PROJECTS FUND (3004) FOR
ARCHITECTURAL SERVICES FOR CALIFORNIA
HIGHWAY PATROL TENANT IMPROVEMENT PROJECT
AT MOORPARK POLICE SERVICES CENTER
WHEREAS, the City Council adopted the Operating and Capital Improvement
Budget for Fiscal Year 2021/22 on June 16, 2021; and
WHEREAS, a staff report has been presented to City Council requesting a budget
amendment for Architectural Services for California Highway Patrol Tenant Improvement
project at the Moorpark Police Services Center in the amount of $50,000 from the Special
Projects Fund (3004); and
WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $50,000 from the Special
Projects Fund (3004), as more particularly described in Exhibit A, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of May, 2022.
________________________________
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Attachment: Exhibit A – Budget Amendment
ATTACHMENT
89
Resolution No. 2022-____
Page 2
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
3004-000-00000-33990 50,000.00$
Total 50,000.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3004-171-C0073-55300 -$ 50,000.00$ 50,000.00$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
Total -$ 50,000.00$ 50,000.00$
Fund Title
SPECIAL PROJECTS FUND
EXHIBIT A
BUDGET AMENDMENT FOR
SPECIAL PROJECTS FUND (3004)
ARCHITECTURAL SERVICES FOR CHP TENANT IMPROVEMENT
MOORPARK POLICE SERVICES CENTER
FY 2021/22
90