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HomeMy WebLinkAboutAGENDA REPORT 2022 0601 CCSA REG ITEM 10CCITY OF MOORPARK, CALIFORNIA City Council Meeting of June 1, 2022 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. C. Consider Minutes of Regular City Council/Successor Agency Meeting of April 6, 2022. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler, City Clerk) Item: 10.C. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California April 6, 2022 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on Wednesday, April 6, 2022, at 6:30 p.m. in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1.CALL TO ORDER: Mayor Parvin called the meeting to order at 6:31 p.m. 2.PLEDGE OF ALLEGIANCE: Parks and Recreation Director Jeremy Laurentowski led the Pledge of Allegiance. 3.ROLL CALL: Present:Councilmembers Castro, Enegren, Pollock, and Mayor Parvin. Absent: Councilmember Groff. Staff Present: PJ Gagajena, Assistant City Manager and Interim City Treasurer/Finance Director; Kevin Ennis, City Attorney; Daniel Kim, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Carlene Saxton, Community Development Director; Brian Chong, Assistant to the City Manager; Doug Spondello, Deputy Community Development Director; Elizabeth Smith, Purchasing Analyst; Shaun Kroes, Public Works Manager; Jessica Sandifer, Community Services Manager; Shanna Farley, Principal Planner; Andres Peña, Information Systems Technician I, Captain Victor Fazio, Ventura County Sheriff's Office; and Ky Spangler, City Clerk. 4.PROCLAMATIONS AND COMMENDATIONS: A.Proclamation Recognizing the Month of April 2022 as DMV/Donate Life California Month. Mayor Parvin presented Stephen Weed, OneLegacy Ambassador, with a Proclamation recognizing the Month of April 2022 as DMV/Donate Life California month. Item: 10.C. 227 Minutes of the City Council/Successor Agency Moorpark, California Page 2 April 6, 2022 5.PUBLIC COMMENT: None. 6.REORDERING OF, AND ADDITIONS TO, THE AGENDA Mayor Parvin requested the meeting be adjourned in memory of former City Employee Jason La Riva. 7.ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Enegren reported on March 25 he attended the Moorpark Chamber of Commerce Installation and Awards Dinner. Councilmember Enegren reported on March 30 he attended the City Council’s Joint Meetings with the Arts, Parks and Recreation, and Planning Commissions and the Library Board. Councilmember Enegren reported on April 1 he attended the Ventura County Transportation Commission meeting where the draft budget for fiscal year 2022/23 was reviewed. Councilmember Enegren reported on April 4 he attended a meeting of the Everett Street Terrace Project Ad Hoc Committee with Councilmember Castro. Councilmember Castro reported on March 25 he attended the Moorpark Chamber of Commerce Installation and Awards Dinner. Councilmember Castro reported on March 30 he attended the City Council’s Joint Meetings with the Arts, Parks and Recreation, and Planning Commissions and the Library Board. Councilmember Castro reported on April 4 he attended a meeting of the Everett Street Terrace Project Ad Hoc Committee with Councilmember Enegren. Mayor Parvin reported on March 18 she participated in the Moorpark Chamber of Commerce networking breakfast sponsored by BNI (Business Network International. Mayor Parvin reported on March 18 she attended a meeting with Clean Power Alliance Executive Director Ted Bardacke to discuss battery storage facilities. Mayor Parvin reported on March 19 she attended the Medal of Valor ceremonies at the Ronald Reagan Presidential Library. 228 Minutes of the City Council/Successor Agency Moorpark, California Page 3 April 6, 2022 Mayor Parvin reported on March 20 she volunteered at the Many Mansions Bowls of Hope fundraiser and served soup donated by Country Harvest restaurant in Moorpark. Mayor Parvin reported on March 22 she participated in the Boys & Girls Club Board of Directors meeting and announced the Boys & Girls Club Annual Gala coming up on Saturday, April 9. Mayor Parvin reported on March 23 she attended the soft opening of Coaches Ice Cream. Mayor Parvin reported on March 24 she met with Maddy Kangus with the Xerces Society to explore opportunities to increase the monarch butterfly habitat in Moorpark. Mayor Parvin reported on March 25 she attended the Moorpark Chamber Installation and Awards Dinner. Mayor Parvin reported on March 30 she attended the City Council’s Joint Meetings with the Arts, Parks and Recreation, and Planning Commissions and the Library Board. Mayor Parvin announced the Princeton Avenue Improvement Project has begun construction. This week, SoCal Gas is working to relocate their gas lines underneath the street, resulting in alternating traffic in one lane from 8:30 a.m. to 4:00 p.m., Monday through Friday. Information and all traffic alerts for Princeton Avenue are available on the City’s website at moorparkca.gov/princetonave or on Twitter follow @PrincetonAve for traffic alerts and updates. Mayor Parvin announced the City’s annual Easter Egg Hunt is on Saturday, April 16 from 10:00 a.m. to 1:00 p.m. at the Arroyo Vista Community Park. Kids will enjoy an egg hunt, carnival games, bounce houses, arts and crafts, a photo opportunity with the Easter Bunny, and more. Tickets are available now at moorparkca.gov/egghunt. Mayor Parvin announced the City’s Emergency Management is working to schedule in-person CERT training beginning Monday, May 16, 2022. The training will be conducted in conjunction with the Ventura County Fire Department and is expected to last for approximately three hours per session, with one session per week for six weeks. If you are interested in attending this class, please confirm your interest and availability by emailing the City’s Emergency Services Manager directly at mdouglass@moorparkca.gov. 229 Minutes of the City Council/Successor Agency Moorpark, California Page 4 April 6, 2022 Mayor Parvin announced the City's Economic Development Division encourages all Moorpark-based businesses to partake in the 2022 Business Climate Survey. This survey seeks information on Moorpark's business community needs, current conditions, and business satisfaction. Businesses can take the survey by visiting moorparkca.gov/businessclimatesurvey22. The survey is set to close on April 28. Mayor Parvin announced the City Council is currently accepting applications for appointment to the Citizen Transportation Advisory Committee (CTAC) and the Ventura County Area Agency on Aging Advisory Council. If you want to learn more about these appointments, please visit the City’s website for information and the on-line applications at moorparkca.gov/serve. If interested, apply to serve. 8. PUBLIC HEARINGS: A. Consider Resolution Establishing Fares for the Pilot Mobility On-Demand Rideshare Program and Determining that this Action is Exempt Under Article 18 of the California Environmental Quality Act. Staff Recommendation: Approve Resolution No. 2022-4085 establishing transit fares for the Pilot Mobility On-Demand Rideshare Program and determining that the action is exempt under Article 18 of CEQA in that the fare establishment is being undertaken in furtherance of one of the permitted purposes stated in Section 15273(a)(1), Rates, Tolls, Fares, and Charges: The rate establishment is for the purpose of meeting operating expenses, including employee wage rates and fringe benefits. (ROLL CALL VOTE REQUIRED) Mr. Kroes gave the staff report. Mayor Parvin opened the public hearing. Having no speakers, the public hearing was closed. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to adopt Resolution No. 2022-4085 establishing transit fares for the Pilot Mobility On-Demand Rideshare Program and determining that the action is exempt under Article 18 of CEQA in that the fare establishment is being undertaken in furtherance of one of the permitted purposes stated in Section 15273(a)(1), Rates, Tolls, Fares, and Charges: The rate establishment is for the purpose of meeting operating expenses, including employee wage rates and fringe benefits. The motion carried by roll call vote 4-0, Councilmember Groff absent. 230 Minutes of the City Council/Successor Agency Moorpark, California Page 5 April 6, 2022 9. PRESENTATION/ACTION/DISCUSSION: A. (SUCCESSOR AGENCY) Consider Resolution Approving Purchase and Sale Agreement with Quail Capital Investments, LLC, for 15404 Princeton Avenue (APN 513-0-024-105 & -135). Staff Recommendation: Adopt Resolution No. SA-2022-24, Approving Purchase and Sale Agreement with Quail Capital Investments, LLC, subject to final language approval of the Executive Director, and authorize Executive Director to execute the agreement. (ROLL CALL VOTE REQUIRED) Ms. Sandifer gave the staff report. There were no speakers. MOTION: Agency Member Pollock moved and Agency Member Enegren seconded a motion to adopt Resolution No. SA-2022-24, approving Purchase and Sale Agreement with Quail Capital Investments, LLC, subject to final language approval of the Executive Director, and authorize Executive Director to execute the agreement. The motion carried by roll call vote 4-0, Councilmember Groff absent. B. Consider the Professional Services Agreement Between the City of Moorpark and Evan Brooks Associates, Inc. for Professional Grant Writing Services. Staff Recommendation: 1) Award Professional Services Agreement for Grant Writing Services to Evan Brooks Associates, Inc. for an initial amount of $75,000 with a not-to-exceed amount $225,000 if two optional one-year terms are exercised; and 2) Authorize the City Manager to sign the Agreement, subject to final language approval by the City Manager. Ms. Smith gave the staff report. A discussion and questions among the Councilmembers and staff focused on: 1) federal and state funding, including additional COVID-19 grant funding opportunities, will be areas of focus for the grant writing firm; and 2) grant funding levels for larger awards of $100,000 or more for construction of capital improvement and parks projects will be a focus in an effort to free up General Fund dollars for other uses. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to 1) Award Professional Services Agreement for Grant Writing Services to Evan Brooks Associates, Inc. for an initial amount of $75,000 with a not-to- exceed amount $225,000 if two optional one-year terms are exercised; and 2) Authorize the City Manager to sign the Agreement, subject to final language 231 Minutes of the City Council/Successor Agency Moorpark, California Page 6 April 6, 2022 approval by the City Manager. The motion carried by voice vote 4-0, Councilmember Groff absent. 10.CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Enegren moved and Councilmember Pollock seconded a motion to approve the Consent Calendar. The motion carried by roll call vote 4-0, Councilmember Groff absent. A.Consider Warrant Register for Fiscal Year 2021/22 – April 6, 2022. Staff Recommendation: Approve the warrant register. B.Consider Amendment No. 1 to Agreement for Professional Services between the City of Moorpark and PlaceWorks, Inc. to Increase the Contract Budget by $374,661, from $1,569,812 to $1,944,473. Staff Recommendation: Authorize the City Manager to sign Agreement Amendment No. 1 to the Agreement for Professional Services between the City of Moorpark and PlaceWorks, recognizing a budget increase of $374,661.00, from $1,569,812.00 to $1,944,473.00, subject to final language approval by the City Manager. C.Consider Amendments to Agreements with Chambers Group Inc., Civic Solutions, Inc., and Interwest Consulting Group, Inc. to Update the Scope of Services, Specifying the Not-to-Exceed Total Contract Values to be in Relation to Services Provided for City Projects, and Excluding Services Provided for Private Development Projects; and Extending the Term of the Agreements with Civic Solutions, Inc., and Interwest Consulting Group, Inc., to Continue in Effect Until Terminated or Suspended Pursuant to the Agreements. Staff Recommendation: 1) Approve Amendment No. 4 to Chambers Group, Inc. On-Call Environmental Consulting Services Agreement, updating the Scope of Services, specifying the not-to-exceed total contract value of four hundred thousand dollars ($400,000.00) to be in relation to services provided for City projects, and excluding services provided for private development projects, subject to final language approval of the City Manager; and 2) Approve Amendment No.1 to Civic Solutions, Inc. Contract Planning Services Agreement, extending the Agreement Term to continue in effect until terminated or suspended pursuant to the Agreement, and updating the Scope of Services, specifying the not-to-exceed total contract value of one hundred fifty thousand dollars ($150,000.00) to be in relation to services provided for City projects, and excluding services provided for private development projects, subject to final language approval of the City Manager; and 3) Approve Amendment No. 1 to Interwest Consulting Group, Inc. Contract Planning Services Agreement, extending the Agreement Term to continue in effect until terminated or suspended pursuant to the Agreement, and updating the Scope of Services, specifying the not-to-exceed total contract value of one hundred fifty thousand dollars ($150,000.00) to be in relation 232 Minutes of the City Council/Successor Agency Moorpark, California Page 7 April 6, 2022 to services provided for City projects, and excluding services provided for private development projects, subject to final language approval of the City Manager. D.Consider the Notice of Completion for the 2021 Sidewalk Rehabilitation Project (CIP Project No. M0050) Specification No. MPK 21-01 and Authorization for Release of Project Bonds in Accordance with the Contract Provisions. Staff Recommendation: 1) Accept completion of the 2021 Sidewalk Rehabilitation Project, (CIP Project No. M0050) Specification No. MPK 21-01, and authorize the City Clerk to file the Notice of Completion with the Ventura County Recorder’s Office; and 2) Authorize the City Clerk to release the Faithful Performance and Material Suppliers and Laborers Bond, Bond No. RCB0031252, one year after the date of recordation of the Notice of Completion. E.Consider Amendment No. 7 to Phoenix Civil Engineering, Inc. to Increase the Cost for Design Plan Completion and Construction Phase Services by $34,720. Staff Recommendation: Authorize the City Manager to sign Amendment No. 7 to the Agreement with Phoenix Civil Engineering, Inc. for Design Plan Completion and Construction Phase Services for an Agreement increase of $34,720 and a revised total Agreement not-to- exceed amount of $353,004.65, subject to final language approval of the City Manager. 11.ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12.CLOSED SESSION: Mr. Gagajena requested the City Council go into closed session for discussion of Items 12.A. and 12.B. on the agenda. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to adjourn to closed session for discussion of Item 12.A., and Item 12.B. on the agenda. The motion carried by voice vote of 4-0, Councilmember Groff absent. The time was 7:00 p.m. A.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 Name of Case: Yiling Yuan and Kimberly Wylie v. Varsity Park Homeowners Association; GM Management, Inc.; HOAM Management, Inc.; City of Moorpark, Xiaoying Chen Case No. 56-2021-00561327-CU-PO-VTA 233 Minutes of the City Council/Successor Agency Moorpark, California Page 8 April 6, 2022 B.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Paragraph (1) of Subdivision (b) of Government Code Section 54957 Title: City Attorney Present in closed session were Councilmembers Castro, Enegren, Pollock and Mayor Parvin; PJ Gagajena, Assistant City Manager; Kevin Ennis, City Attorney; and Ky Spangler, City Clerk. Ms. Spangler left the meeting at 7:26 p.m. The Council reconvened into open session at 7:31 p.m. Mr. Gagajena stated Items 12.A. and 12.B were discussed and there was no action to report. 13.ADJOURNMENT: MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to adjourn the meeting in memory of former City employee Jason La Riva. The motion carried by voice vote of 4-0, Councilmember Groff absent. The time was 7:31 p.m. Janice S. Parvin, Mayor ATTEST: Ky Spangler, City Clerk 234