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Home My WebLink AboutAGENDA REPORT 2022 0706 CCSA REG ITEM 10FCITY OF MOORPARK, CALIFORNIA City Council Meeting of July 6, 2022 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. F. Consider Voting Delegate and Alternates for League of California Cities Annual Conference – September 7-9, 2022, in Long Beach. Staff Recommendation: 1) Designate Councilmember Pollock as the voting delegate, and City Manager Brown and Assistant City Manager Gagajena as the alternate voting delegates; and 2) Direct the City Clerk to notify the League of California Cities of the designated voting delegate and alternates. (Staff: Ky Spangler, City Clerk) Item: 10.F. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Ky Spangler, City Clerk DATE: 07/06/2022 Regular Meeting SUBJECT:Consider Voting Delegate and Alternates for League of California Cities Annual Conference – September 7-9, 2022, in Long Beach DISCUSSION The League of California Cities (League) has provided the City with instructions for Council to designate a voting delegate and up to two alternate voting delegates in order to vote at the 2022 Annual Conference Business Meeting on League of California Cities matters. The Conference will be held September 7-9 in Long Beach. Only individuals who have registered for the conference may be designated as voting delegates. The League procedures require the City Council to designate a voting delegate and up to two alternates. At the present time, Councilmember Pollock, City Manager Brown, Assistant City Manager Gagajena, and Assistant to the City Manager Chong are scheduled to attend the conference. As in past practice, when attending the Conference, the Mayor has served as the voting delegate, with other attending Councilmembers or staff serving as alternates. This year Mayor Parvin will not be attending and therefore, Councilmember Pollock will be designated as the voting delegate. Any other attending Councilmember, the City Manager, or Assistant City Manager may also be designated as voting delegate alternates. As they are also scheduled to attend the conference, City Manager Brown and Assistant City Manager Gagajena will be designated as voting delegate alternates. FISCAL IMPACT There is no fiscal impact associated with the selection of a voting delegate. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. Item: 10.F. 255 Honorable City Council 07/06/2022 Regular Meeting Page 2 STAFF RECOMMENDATION 1) Designate Councilmember Pollock as the voting delegate, and City Manager Brown and Assistant City Manager Gagajena as the alternate voting delegates; and 2)Direct the City Clerk to notify the League of California Cities of the designated voting delegate and alternates. Attachment: Letter from League of California Cities 256 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: June 1, 2022 TO: City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference. Please view Cal Cities’ event and meeting policy in advance of the conference. •Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. •Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. Council Action Advised by August 31, 2022 ATTACHMENT 257 • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254. Attachments: • Annual Conference Voting Procedures • Voting Delegate/Alternate Form 258 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org Annual Conference Voting Procedures 1.One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy. 2.Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee. 3.Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4.Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5.Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6.Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7.Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. 259 CITY:________________________________________ 2022 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name: Title: Title: ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: ____________________________________ Email_________________________________ Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature) Please complete and return by Friday, September 2, 2022 to: Darla Yacub, Assistant to the Administrative Services Director E-mail: dyacub@calcities.org; Phone: (916) 658-8254 Moorpark David Pollock City Councilmember PJ Gagajena Assistant City Manager Ky Spangler kspangler@moorparkca.gov (805) 517-6223 Troy Brown City Manager 260