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HomeMy WebLinkAboutAGENDA REPORT 2022 0720 CCSA REG ITEM 09BCITY OF MOORPARK, 
CALIFORNIA City Council Meeting of July 20, 2022 ACTION RECEIVED AND FILED. BY A. Hurtado. B. Consider Update on Strategies, Goals and Objectives for Fiscal Years 2021/22 and 2022/23. Staff Recommendation: Receive and file updates of the Strategies, Goals and Objectives for Fiscal Years 2021/22 and 2022/23. (Staff: PJ Gagajena, Assistant City Manager) Item: 9.B. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: PJ Gagajena, Assistant City Manager DATE: 07/20/2022 Regular Meeting SUBJECT: Consider Update on Strategies, Goals and Objectives for Fiscal Years 2021/22 and 2022/23 BACKGROUND On February 27, 2021, the City Council held a Strategic Planning special meeting “retreat” to identify the City’s Strategies, Goals, and Objectives for the two-year cycle for Fiscal Years (FY) 2021/22 and 2022/23, and formally adopted them on April 7, 2021. The City’s Strategies, Goals, and Objectives provide a strategic pathway for the community and the organization to understand the overall direction of the City. Each overall strategy has a goal that is tied to specific and measurable objectives and tasks, and connects the work of the organization to the City’s Mission Statement of “Striving to preserve and improve the quality of life in Moorpark”. Results of the 2020 National Community Survey were shared in February 2021 to help identify the community’s needs and priorities. Staff then developed objectives and tasks tied to each goal that could be realistically accomplished within a two-year period considering workloads, staffing, and funding. The City Council identified the following four goals for FYs 2021/22 and 2022/23: - Goal 1: Identify Options and Solutions to Barriers for Housing for All Economic and Age Ranges - Goal 2: Practice Respect, Equity and Inclusion Citywide - Goal 3: Place an Emphasis on Economic Development with a Focus on Historic High Street to Enhance a Destination and Sense of Community - Goal 4: Find Ways to Help the Community Develop, and Sustain and Enhance Arts, Culture, Entertainment, and Public Events DISCUSSION This report and presentation serve as the mid-point update to the City Council on the status of the City’s two-year Strategies, Goals, and Objectives for FYs 2021/22 and Item: 9.B. 633 Honorable City Council 07/20/2022 Regular Meeting Page 2 2022/23. Staff has made significant progress and is ahead of schedule by completing nearly 70 percent of the objectives and tasks so far. Attachment 1 shows details on the progress made on each goal. The following Objectives have been completed as of July 20, 2022: - 1.1: Generate and maintain a mailing list for people interested in housing - 1.2: Dedicate newsletter space to housing issues - 2.5: Complete redistricting process - 2.6: Implement strategies to better engage Spanish-speaking community - 2.7: Adopt a City Council Resolution on equity and inclusion - 2.8: Conduct unconscious bias trainings for employees - 2.9: Identified strategies for cost plan allocation methodology for Landscape Maintenance Districts - 2.10: Add equity and inclusion requirements in purchasing policy to extent allowed by law - 2.11: Evaluate benefits of becoming a member of the Government Alliance on Race & Equity (GARE) - 3.2: Complete Market Study for Library Meet Me Room - 3.4: Allocate resources to hire economic development position - 3.9: Identify revenue enhancement strategies - 3.10: Identify cost savings and fee schedules that recover costs for City services - 3.13: Develop an RFP and contract with an artist to construct artwork at the Metrolink north parking lot - 4.1: Create a community calendar on the City website - 4.6: Prepare feasibility study to connect the 80-acre City Owned open space parcel in the Tierra Rejada Valley to property owned by Conejo Recreation and Park District and the Conejo Open Space Conservation Authority Below is a brief summary on the status of each goal: Goal 1: Identify Options and Solutions to Barriers for Housing for All Economic and Age Ranges Staff completed creating a mailing list for people interested in housing (Goal 1.1), filling a Housing Program Manager position, and including housing information in the City’s newsletter (Goal 1.2). The City Council approved the 6th Cycle Housing Element in January 2022 and staff responded to the State’s Housing and Community Development Department response letter earlier this month (Goal 1.3). The research of Housing Trust and funding options is in progress (Goal 1.4) and the disposition of former Moorpark Redevelopment Agency properties is progressing with the sale of 500 Los Angeles Avenue in December 2021 and pending sale of 15404 Princeton Avenue (Goal 1.5). 634 Honorable City Council 07/20/2022 Regular Meeting Page 3 Goal 2: Practice Respect, Equity and Inclusion Citywide The City completed the redistricting process in February 2022 (Goal 2.5). The City also implemented strategies to better engage the Spanish-speaking community (Goal 2.6), including identifying influencers to reach Spanish-speaking residents, buying Spanish language ads for print and social media, providing on-site translators and childcare at community events, and offering targeted giveaways to improve participation rates. Staff completed Goal 2.7, which is to adopt a City Council Resolution on equity and inclusion, conducted unconscious bias trainings for employees in May 2022 (Goal 2.8), and identified strategies for a cost plan allocation methodology for Landscape Maintenance Districts (Goal 2.9). Staff completed adding equity and inclusion requirements in the purchasing policy to the extent allowed by law (Goal 2.10) and evaluating the benefits of becoming a member of the Government Alliance on Race & Equity (Goal 2.11). A Request for Proposal to construct an inclusive playground at Tierra Rejada Park will be issued once the grant agreement is signed (Goal 2.12) and the Pilot Mobility Rideshare Program began in April 2022 and will be assessed in six to 12 months (Goal 2.16). In progress are the following: • Creation of a City Mobile App (Goal 2.1) • Update of the City’s social media policy (Goal 2.2) • Comprehensive website update (Goal 2.3) • Expand E-mail marketing capabilities (Goal 2.4) • Develop an RFP and hire a consultant to update the City’s 2009 Parks and Recreation Master Plan, including a study of Youth, Teens, and Senior Adults, with an emphasis on inclusion, collaboration with various youth and senior organizations, and survey of all Moorpark residents to develop programming, events, and recreational needs (Goal 2.13) • Improve and expand the Youth Scholarship Program to include seniors, seek funding opportunities, and initiate a campaign to promote the program (Goal 2.14) • Improvement of Arroyo Drive, including complete design and construction of sidewalk on south side of Arroyo Drive east of the train tracks to Simi Valley city limit line; and complete conceptual design of pedestrian improvements between Collins Drive and train tracks (Goal 2.15) Goal 3: Place an Emphasis on Economic Development with a Focus on Historic High Street to Enhance a Destination and Sense of Community For Goal 3.1, staff began user testing of the Energov Software in November 2021 with deployment planned this fall and a Library Meet Me Room update was presented to the City Council in March 2022 for Goal 3.2. Support of regional and local broadband deployment issues is on-going for Goal 3.3, and the hiring of an economic development position was completed in February 2022 for Goal 3.4. Staff completed an evaluation of business support through recovery efforts in April 2022 with an update to the City Council planned in October 2022 (Goal 3.5). For attracting events at Arroyo Vista 635 Honorable City Council 07/20/2022 Regular Meeting Page 4 Community Park (Goal 3.6), staff determined possible dates when events can occur throughout the year and met with organizations to discuss possible events. Significant progress was made with the completion of the Land Use and Economic Development elements of the General Plan with the City Council’s approval of the preliminary Land Use Plan in February 2022 (Goal 3.7). For the identification of permit streamlining measures that incentivize active uses along the High Street commercial corridor in Goal 3.8, the City Council approved a new process to apply conditions of approval for developments in January 2022. Staff completed identifying revenue enhancement strategies by contracting with a grant consultant beginning this month (Goal 3.9) and is working with a consultant to conduct a study to identify cost recovery measures (Goal 3.10). In completing construction plans for the new City Library (Goal 3.11), the City Council approved the exterior design of the building in June 2022. In identifying and transitioning to a temporary City Hall location for Goal 3.12, the City purchased the building located at 323 Science Drive in February 2022 and staff is currently working with the design architect on tenant improvements. For Goal 3.13, artwork at the Metrolink north parking lot was approved by the City Council in June 2022 and renovation of the Metrolink north parking lot will be completed at the end of this month for Goal 3.14. Still in progress is completion of street and streetscape improvements along the High Street Depot project (Goal 3.15). Goal 4: Find Ways to Help the Community Develop, and Sustain and Enhance Arts, Culture, Entertainment, and Public Events Staff completed Goal 4.1 and created a community calendar on the City website. For the Arts Master Plan, the City Council adopted it in October 2021, policy updates to the Municipal Code were made in March 2022, and staff is working with community partners to implement it (Goal 4.2). In considering options to reinvent and rename the Multicultural Arts Festival (Goal 4.3), staff plans to include it as part of an Arts and Cultural Services study to be conducted later this year. In progress are a feasibility study to expand the Arroyo Vista Recreation Center (Goal 4.4). A consultant has been selected to prepare the Arroyo Simi Trail Master Plan (Goal 4.5) and a feasibility study on trail alignments on the 80-acre City-owned open space parcel in the Tierra Rejada Valley was completed in May 2022 (Goal 4.6). FISCAL IMPACT There is no fiscal impact in providing this update to the Strategies, Goals, and Objectives. COUNCIL GOAL COMPLIANCE This action provides an update to the City’s current Strategies, Goals, and Objectives. 636 Honorable City Council 07/20/2022 Regular Meeting Page 5 STAFF RECOMMENDATION Receive and file updates of the Strategies, Goals and Objectives for Fiscal Years 2021/22 and 2022/23. Attachment: Current Status of Strategies, Goals and Objectives for FY 2021/22 and 2022/23 637 Past Due Behind  Schedule Completed or  On Schedule OBJECTIVE ACTION/TASK DEPT RESOURCES NEEDED OR PART OF OPERATING BUDGET DUE DATE STATUS COMMENT 1.1 Generate and maintain a mailing list for people interested in housing CD Completed Community Development maintains a general inquiry list (500+ people) as well as a list of those who have completed the City's First Time Homebuyer workshop Task 1: Complete recruitment for Housing position CM Funded for FY 20/21 6/30/2021 Completed Housing Program Manager started on 10/25/2021. Position vacated in May 2022 and recruitment reopened in June 2022. Task 2: Identify newsletter space needs and roll out for Fall 2021 Newsletter CM Operating Budget 11/1/2021 Completed Implemented with Nov 2021 Newsletter. CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) STRATEGIC PRIORITY: QUALITY OF LIFE GOAL 1: Identify Options and Solutions to Barriers for Housing for All Economic and Age Ranges 1.2 Dedicate newsletter space to housing issues 1 of 18 ATTACHMENT 638 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) 1.3 Complete the 6th Cycle Housing Element, which will include housing opportunity sites, and goals and policies to support the creation of housing for all CD Budget approved as part of Placeworks contract 2/11/2022 Underway Draft Housing Element approved by City Council on 1/19/22. Submitted to HCD for review on February 8, 2022. Answers and changes from HCD Response Letter submitted on July 2, 2022. 1.4 Research Housing Trust and funding program options CD Finance and Housing staff time Beginning research Staff met with Housing Trust Fund Ventura County for insight. Finance will prepare RFP for initial program. New Housing Program Manager recruitment posted in June 2022. Task 1: Identify buyers / projects as appropriate PRCS Completed Task 2: Negotiate Purchase and Sales Agreements/ ENA's as applicable PRCS Operating Budget 12/1/2022 Underway 500 LA Avenue sale closed on 12/30/21. Sale of Princeton Ave property approved. Close of escrow by 12/31/2022 1.5 Dispose of applicable former Moorpark Redevelopment Agency owned properties 2 of 18 639 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) OBJECTIVE ACTION/TASK DEPT RESOURCES NEEDED OR PART OF OPERATING BUDGET DUE DATE STATUS COMMENT Task 1: Identify Vendor CM Operating Budget 5/1/2022 In Process Began looking at potential vendor demos in June 2022 Task 2: Award contract CM Resources Needed 7/1/2022 Funding included in FY 2022/23 Budget Task 3: Deploy Mobile App CM Operating Budget 12/31/2022 2.2 Update City’s social media policy Task 1: Update Social Media Policy CM Operating Budget 12/31/2021 Not yet begun Task 1: Award Contract CM Operating Budget 6/30/2021 Completed Contract awarded by City Council on 5/5/2021 Task 2: Initiate project CM Operating Budget 1/1/2023 Not yet begun Task 3: Deploy new website CM Operating Budget 6/30/2023 2.1 Create a City Mobile App 2.3 Comprehensive website update STRATEGIC PRIORITY: EQUITY AND INCLUSION GOAL 2: Practice Respect, Equity and Inclusion Citywide 3 of 18 640 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 1: Identify vendor CM Resources needed - in proposed FY 21/22 Budget 9/1/2021 Underway Vendor research being conducted; one possible vendor identified and currently performing reference check as part of due diligence process Task 2: Award contract CM Operating Budget 10/1/2021 Task 3: Initiate configuration/training CM Operating Budget 11/1/2021 Task 4: Roll out CM Operating Budget 1/1/2022 Task 1: Revise ordinance to remove November deadline to adopt district boundaries CM Funded for FY20/21; create PO for payment in FY21/22 9/1/2021 Completed Adopted by City Council on 7/7/21 Task 2: Hold first public hearing on October 20, 2021 CM Staff effort 10/20/2021 Completed Task 3: Hold second public hearing on December 1, 2021. CM Staff effort 12/1/2021 Completed Task 4: Hold third public hearing on January 5, 2022 CM Staff effort 1/5/2022 Completed Task 5: Hold fourth public hearing on February 2, 2022. CM Staff effort 2/2/2022 Completed Task 6: Adopt district boundaries by April 17, 2022 CM Staff effort 4/17/2022 Completed Final map and second reading of ordinance adopted by City Council on 2/16/22 2.4 Expand E-mail marketing capabilities 2.5 Complete redistricting process 4 of 18 641 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 1: Identify strategies CM Staff effort 1/1/2022 Completed Worked with community partners and other jurisdictions to identify strategies Task 2: Deploy strategies CM Staff effort 12/31/2023 Completed Successfully rolled out new outreach templates with General Plan Open House on 11/17/2021 2.7 Adopt a City Council Resolution on equity and inclusion Task 1: Draft resolution and schedule on City Council agenda CM Staff effort 9/30/2021 Completed City Council adopted resolution on 9/15/21 Task 1: Identify best method to offer trainings to staff CM In budget 9/1/2021 Completed HR staff identified best methods on 7/27/21 by identifying mix of online and in-person trainings from various training resources and companies Task 2: Complete trainings for all employees CM Staff effort 6/30/2022 Completed Training completed for staff on 5/6/22. Task 1: RFP CD 11/30/2021 Completed City Council adopted RFP with ClearSource on 2/2/22. Associated with Goal 3.10. 2.6 Implement strategies to better engage Spanish-speaking community 2.9 Identify strategies for cost plan allocation methodology for LMDs 2.8 Conduct unconscious bias trainings for employees 5 of 18 642 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 2: Gather information from Departments CD 3/31/2022 Completed Kick off meeting scheduled on 3/10/2022. Information gathering completed. 6 of 18 643 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 1: Hire Purchasing Analyst FIN 10/15/2021 Completed Purchasing Analyst hired on 9/13/2021 Task 2: Work with City Attorney and Stakeholders FIN 12/30/2021 Completed Equity and inclusion requirements included in purchasing policy posted on the City website on 10/15/21. Task 1: Gather information and member benefits CM/FIN Staff effort 10/1/2021 Completed Attended GARE information session Task 2: Share information with the City Council CM/FIN Staff effort 12/30/2021 Completed Emailed Box Item Memo to City Council on 12/22/21 Task 1: Prepare RFP Release Bid for construction, and Award Bid PRCS Staff effort 3 months after receipt of funds Underway Received authorization to spend from National Park Service, waiting on Grant Agreement. Task 2: Construct Playground PRCS Operating Budget 12 months after receipt of funds Task 1: Prepare and release RFP PRCS Staff effort 8/31/2021 In process RFP has been drafted and an Ad Hoc Committee with two members of the P&R Commission has been established. 2.12 Upon receipt of grant funding, construct an inclusive playground at Tierra Rejada Park 2.13 Develop an RFP and hire a consultant to update the City’s 2009 Parks and Recreation Master Plan, including a study of Youth, Teens, and Senior Adults, with an emphasis on inclusion, collaboration with various youth and senior organizations, and survey of all Moorpark residents to develop programming, events, and recreational needs 2.11 Evaluate benefits of becoming a member of the Government Alliance on Race & Equity (GARE) 2.10 Add equity and inclusion requirements in purchasing policy to extent allowed by law 7 of 18 644 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 2: Award Contract to consultant, Kick Off Project PRCS Staff effort / Operating Budget 12/31/2021 8 of 18 645 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 1: Revise Youth Scholarship Program policy into broader Scholarship Program to include senior population PRCS Staff effort 1/1/2022 In process Scholarship Program policy removed from CC Policies Reso on 5/18/22; will revise policy as Dept MAP or other internal policy. Task 2: Secure funding sources for scholarship program PRCS Staff effort 8/1/2022 Task 3: Launch promotional campaign and implement program PRCS Staff effort 1/1/2023 Task 1: Complete survey/utility research/signal warrants/pavement survey PW Operating Budget 8/1/2021 In process Survey/utility research/pavement survey completed; signal warrants pending more activity from College Task 2: Schematic design of overall project (30%) (sidewalk project and overall pedestrian improvements) PW Operating Budget 10/1/2021 In process Schematic design submitted by Stantec in September. Final design pending catch basin solution Task 3: Design development between Collins Drive and railroad crossing (60%) PW Operating Budget 2/1/2022 In process Delayed due to discussions of catch basin adjustments. Task 4: Release sidewalk construction bid PW Operating Budget 6/30/2022 In process Conceptual design submitted by Stantec in review. 2.14 Improve and expand the Youth Scholarship Program to include seniors, seek funding opportunities, and initiate a campaign to promote the program 2.15 Improve Arroyo Drive, including complete design and construction of sidewalk on south side of Arroyo Drive east of the train tracks to Simi Valley city limit line; and complete conceptual design of pedestrian improvements between Collins Drive and train tracks 9 of 18 646 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 5: Complete conceptual design (Collins to train tracks) PW Operating Budget 10/31/2022 Pending catch basin conceptual approval by VCWPD. Task 6: Award Construction PW Operating Budget 10/31/2022 Task 7: Complete sidewalk installation PW Operating Budget 12/1/2022 Task 1: Initiate Pilot PW Operating Budget 8/30/2021 3/30/2022 4/12/2022 Completed Service implemented April 12, 2022. Positive reviews coming from the public. Currently averaging 10-20 trips per day. Ridership trend is increasing as additonal public outreach occurs. Task 2: 6 month assessment PW Operating Budget 3/1/2022 9/30/2022 Task 3: 12 month assessment/reduction of fixed route service PW Operating Budget 8/30/2022 3/30/2023 Task 4: Determination of continuing service PW Operating Budget 2/28/2023 6/30/2023 2.16 Determine success of Pilot Mobility RideShare Program to provide reliable equitable transit services throughout the City 10 of 18 647 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) OBJECTIVE ACTION/TASK DEPT RESOURCES NEEDED OR PART OF OPERATING BUDGET DUE DATE STATUS COMMENT Task 1: Upgrade to 2021 Version CM Operating Budget 6/30/2021 Completed Began 5/24/2021 Completed 7/20/2021 Task 2: Website Portal CM Operating Budget 8/31/2021 Underway Task 3: User testing CM Operating Budget 10/1/2021 Underway Began November 2021 Task 4: Deployment CM Operating Budget 1/1/2022 Underway Scheduled for November 2022 Task 1: Award Contract CM Operating Budget 5/1/2021 Completed Contract awarded by City Council on 3/17/2021 Task 2: Issue RFI CM Operating Budget 5/31/2021 Completed RFI issued on 6/1/2021 Task 3: Present results to City Council for action/inaction CM Operating Budget 9/30/2021 Completed Presented to City Council on 3/16/22. STRATEGIC PRIORITY: ECONOMIC DEVELOPMENT GOAL 3: Place an Emphasis on Economic Development with a Focus on Historic High Street to Enhance a Destination and Sense of Community 3.1 Deploy Energov Software to facilitate permitting processes 3.2 Complete Market Study for Library Meet Me Room 11 of 18 648 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) 3.3 Support regional and local broadband deployment issues Task 1: Provide ongoing support CM Operating Budget Ongoing Underway Ongoing action Task 1: Draft job description CM In budget 7/30/2021 Completed Task 2: Add to Class and Salary Plans for City Council adoption CM Staff effort 9/1/2021 Completed Class and Salary Plans adopted by City Council on 7/7/21 Task 3: Conduct recruitment and hire new employee CM Staff effort 12/1/2021 Completed Employee hired on 2/14/22. Task 1: Conduct assessment of business recovery CD Staff effort 10/1/2021 Completed Business Climate Survey issued to businesses on 4/4/22 (running throuhg 4/28) Task 2: Provide an update to the City Council on the City's economic recovery efforts CD Staff effort 12/30/2021 In progress Report to Council planned for October 2022 Task 1: Identify dates on the AVCP calendar when other events can occur CM/PRCS Staff effort 9/1/2021 Completed Dates for large events are limited to a few weekends in winter & summer due to YSO use of parks, SCLA rental, and City's community events Task 2: Reach out to potential organizations to hold events on available dates CM/PRCS Staff effort 10/1/2021 Completed Meet with YSOs re: regional tournaments; held smaller tournaments based on field availability and events such as Roller Derby competitions. Task 3: Provide an update to the City Council on the City's efforts to attract tournaments and events at AVCP CM/PRCS Staff effort 6/30/2022 3.6 Attract tournaments and events at Arroyo Vista Community Park 3.4 Allocate resources to hire economic development position 3.5 Continue to evaluate business support through recovery efforts 12 of 18 649 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) 3.7 Complete the Comprehensive General Plan Update, which will include elements dedicated to Land Use and Economic Development CD Budget approved as part of Placeworks contract Q1 2023 Underway GPAC and community meetings underway - Preliminary land use plan confirmed by City Council on 2/2/22; Policy, Goals and CEQA documentation underway. 3.8 Identify permit streamlining measures that incentivize active uses along the High Street commercial corridor CD Staff effort Underway New process to apply conditions for approval approved by City Council on 1/19/22 3.9 Identify revenue enhancement strategies FIN On-going 6/30/2022 Completed Grants contract began on 7/1/22; kick-off held on 7/8/22. Task 1: RFP CD/FIN 10/31/2021 Completed City Council adopted RFP with ClearSource on 2/2/22. Associated with Goal 2.9. Task 2: Gather information from Departments CD/FIN 12/31/2021 Completed Information gathering completed. Task 1: Finalize Exterior Design PRCS Staff effort 6/30/2021 Completed Agreement awarded to new Architect on 12/15/2021. Design process underway in January 2022. City Council approved exterior design on 6/1/22. Task 2: Prepare Construction plans PRCS Staff effort 3/30/2022 3.10 Identify cost savings and fee schedules that recover costs for City services 3.11 Complete construction plans for the City’s new Library 13 of 18 650 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 1: Identify commercial real estate broker PRCS/CM Staff effort 8/1/2021 Completed Lee & Associates approved as broker by City Council on 6/2/21 Task 2: Identify suitable property & prepare transition plan PRCS/CM Staff Effort 3/30/2022 Completed Escrow closed for 323 Science Drive on 2/15/22. City Council approved SVA Architects for tenant improvements on 2/16/22. Task 3: Move City offices PRCS Staff Effort 7/1/2022 6/30/2023 Underway Working with Architect on Tenant Improvement Plans Task 1: Prepare & Release RFP PRCS Staff Effort 12/30/2021 Completed RFP released January 2022 and closed Feb 9, 2022. Task 2: Award Contract to artist PRCS Staff Effort 6/30/2022 Completed Artist/Artwork approved by City Council 6/1/22. Working with Artist on contract execution June 2022 Task 1: Release construction bid PW Operating Budget 7/30/2021 Completed Bid released 9/5/21. pre-bid meeting 9/29/2021; bid opening 10/14/2021 Task 2: Award construction contract PW Operating Budget 9/30/2021 11/30/2021 Completed Bid awarded by City Council on 12/7/2021 3.12 Identify and transition to temporary City Hall location 3.13 Develop an RFP and contract with an artist to construct artwork at the Metrolink north parking lot 3.14 Complete renovation of the existing north Metrolink parking lot and expand the parking lot to the west for a net increase in downtown public parking spaces 14 of 18 651 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 3: Construction completion PW Operating Budget 3/30/2022 6/30/2022 7/30/2022 In process Construction project began March 7, 2022. Expected completion July 2022. Task 1: Work with Daly Group on initial streetscape design PW/PRCS Staff effort 8/30/2021 In process PRCS/Daly have been discussing materials/design. Metrolink North Parking Lot incorporates some of those design materials. City working with Jensen for ROW design work. Task 2: (contingent on Daly Group progress) Contract for design services PW Operating Budget 3/30/2022 Not Started Task 3: Finalize bid specs PW Operating Budget 12/31/2022 Task 4: Release construction bid PW Operating Budget 3/30/2023 3.15 Complete the approved street improvements and streetscape enhancements along the frontage of the proposed High Street Depot development project 15 of 18 652 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) OBJECTIVE ACTION/TASK DEPT RESOURCES NEEDED OR PART OF OPERATING BUDGET DUE DATE STATUS COMMENT Task 1: Identify Vendor CM Operating Budget 5/1/2021 Completed Current website vendor selected Task 2: Complete technical updates CM Operating Budget 5/31/2021 Completed Completed 5/28/2021 Task 3: Staff training and rollout CM Operating Budget 7/31/2021 Completed Training completed 6/16/2021; rolled out 7/14/2021 Task 1: Finalize Draft Arts Master Plan and obtain Arts Commission approval PRCS Staff Effort 8/31/2021 Completed Arts Commission approved 6/17/2021 Task 2: City Council Adoption PRCS Staff Effort 10/21/2021 Completed Adopted by City Council 10/6/2021 4.1 Create a community calendar on the City website 4.2 Complete Arts Master Plan, prepare policy recommendations, and seek community partner(s) to develop arts and cultural events STRATEGIC PRIORITY: ARTS, CULTURE, AND ENTERTAINMENT GOAL 4: Find Ways to Help the Community Develop, and Sustain and Enhance Arts, Culture, Entertainment, and Public Events 16 of 18 653 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 3: Prepare policy updates for City Council consideration PRCS Staff Effort 2/28/2022 In process MMC Section 2.38.080 (Arts Commission) amended 12/1/21. MMC Section 17.20 (Art In Public Places) amended 3/2/2022. Additional policy amendments to be considered later in 2022. Task 4: Meet with community partner(s) to explore Arts Master Plan implementation PRCS Staff Effort 6/30/2022 In process Met with High Street Arts Foundation representatives. Draft RFQ for Arts and Cultural Services under review - to be released Summer 2022. Task 1: Contact potential community partners to assume responsibility for implementation of community events related to arts and culture as outlined in the Arts Master Plan PRCS Staff effort 6/1/2021 Completed Meeting with High Street Arts Foundation representatives Task 2: Establish responsibilities and negotiate agreement with community partner PRCS Staff effort 11/17/2021 In process To be completed as part of the Arts and Cultural Services RFQ - Summer 2022. Task 3: Make recommendation to City Council PRCS Staff Effort 12/22/2021 Task 4: Implement agreement PRCS Staff effort /In budget 1/31/2022 4.3 Seek community partner(s) to reinvent and rename the 2021/2022 Multicultural Arts Festival on High Street 17 of 18 654 CITY COUNCIL GOALS FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022) Task 1: Prepare RFP for Consultant to prepare feasibility study Staff effort 9/30/2022 Not started Task 2: Award Contract to consultant, Kick Off Project Staff effort / in budget 12/30/2022 Task 3: Present Feasibility study to City Council for approval 6/30/2023 Task 1: Prepare RFP for Consultant to prepare Master Plan and Phasing Plan for Arroyo Simi Trail Staff effort 12/30/2021 Completed Task 2: Award Contract to consultant, Kick Off Project Staff effort/ in budget 3/30/2022 Task 3: Undertake Community Input Phase of Master Plan Staff/Consultant effort 9/30/2022 Task 1: Finalize potential trail alignments Staff/Consultant effort 7/30/2021 Completed Potential Trail alignments identified Task 2: Present potential trail alignments to county and other affected agencies/entities for feedback Staff/Consultant effort 10/30/2021 Completed Task 3: Present trail alignments and feedback to MWPRCA Board Staff/Consultant effort 12/30/2021 Completed Conducted presentation to board in May 2022. PRCS PRCS PRCS 4.4 Prepare a feasibility study to expand the Arroyo Vista Recreation Center, including office spaces and gym, with emphasis on expanded opportunities for both City programs and private events 4.5 Develop an RFP and hire consultant to develop an Arroyo Simi Trail Master Plan and phasing plan, from the west City limits to east City limits at Arroyo Drive 4.6 Prepare feasibility study to connect the 80-acre City Owned open space parcel in the Tierra Rejada Valley to property owned by Conejo Recreation and Park District and the Conejo Open Space Conservation Authority 18 of 18 655