HomeMy WebLinkAboutAGENDA REPORT 2022 0720 CCSA REG ITEM 09BCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of July 20, 2022
ACTION RECEIVED AND FILED.
BY A. Hurtado.
B. Consider Update on Strategies, Goals and Objectives for Fiscal Years 2021/22
and 2022/23. Staff Recommendation: Receive and file updates of the Strategies,
Goals and Objectives for Fiscal Years 2021/22 and 2022/23. (Staff: PJ Gagajena,
Assistant City Manager)
Item: 9.B.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: PJ Gagajena, Assistant City Manager
DATE: 07/20/2022 Regular Meeting
SUBJECT: Consider Update on Strategies, Goals and Objectives for Fiscal
Years 2021/22 and 2022/23
BACKGROUND
On February 27, 2021, the City Council held a Strategic Planning special meeting
“retreat” to identify the City’s Strategies, Goals, and Objectives for the two-year cycle for
Fiscal Years (FY) 2021/22 and 2022/23, and formally adopted them on April 7, 2021.
The City’s Strategies, Goals, and Objectives provide a strategic pathway for the
community and the organization to understand the overall direction of the City. Each
overall strategy has a goal that is tied to specific and measurable objectives and tasks,
and connects the work of the organization to the City’s Mission Statement of “Striving to
preserve and improve the quality of life in Moorpark”.
Results of the 2020 National Community Survey were shared in February 2021 to help
identify the community’s needs and priorities. Staff then developed objectives and tasks
tied to each goal that could be realistically accomplished within a two-year period
considering workloads, staffing, and funding.
The City Council identified the following four goals for FYs 2021/22 and 2022/23:
- Goal 1: Identify Options and Solutions to Barriers for Housing for All Economic
and Age Ranges
- Goal 2: Practice Respect, Equity and Inclusion Citywide
- Goal 3: Place an Emphasis on Economic Development with a Focus on Historic
High Street to Enhance a Destination and Sense of Community
- Goal 4: Find Ways to Help the Community Develop, and Sustain and Enhance
Arts, Culture, Entertainment, and Public Events
DISCUSSION
This report and presentation serve as the mid-point update to the City Council on the
status of the City’s two-year Strategies, Goals, and Objectives for FYs 2021/22 and
Item: 9.B.
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2022/23. Staff has made significant progress and is ahead of schedule by completing
nearly 70 percent of the objectives and tasks so far. Attachment 1 shows details on the
progress made on each goal.
The following Objectives have been completed as of July 20, 2022:
- 1.1: Generate and maintain a mailing list for people interested in housing
- 1.2: Dedicate newsletter space to housing issues
- 2.5: Complete redistricting process
- 2.6: Implement strategies to better engage Spanish-speaking community
- 2.7: Adopt a City Council Resolution on equity and inclusion
- 2.8: Conduct unconscious bias trainings for employees
- 2.9: Identified strategies for cost plan allocation methodology for Landscape
Maintenance Districts
- 2.10: Add equity and inclusion requirements in purchasing policy to extent
allowed by law
- 2.11: Evaluate benefits of becoming a member of the Government Alliance on
Race & Equity (GARE)
- 3.2: Complete Market Study for Library Meet Me Room
- 3.4: Allocate resources to hire economic development position
- 3.9: Identify revenue enhancement strategies
- 3.10: Identify cost savings and fee schedules that recover costs for City services
- 3.13: Develop an RFP and contract with an artist to construct artwork at the
Metrolink north parking lot
- 4.1: Create a community calendar on the City website
- 4.6: Prepare feasibility study to connect the 80-acre City Owned open space
parcel in the Tierra Rejada Valley to property owned by Conejo Recreation and
Park District and the Conejo Open Space Conservation Authority
Below is a brief summary on the status of each goal:
Goal 1: Identify Options and Solutions to Barriers for Housing for All Economic and Age
Ranges
Staff completed creating a mailing list for people interested in housing (Goal 1.1), filling
a Housing Program Manager position, and including housing information in the City’s
newsletter (Goal 1.2). The City Council approved the 6th Cycle Housing Element in
January 2022 and staff responded to the State’s Housing and Community Development
Department response letter earlier this month (Goal 1.3). The research of Housing
Trust and funding options is in progress (Goal 1.4) and the disposition of former
Moorpark Redevelopment Agency properties is progressing with the sale of 500 Los
Angeles Avenue in December 2021 and pending sale of 15404 Princeton Avenue
(Goal 1.5).
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Goal 2: Practice Respect, Equity and Inclusion Citywide
The City completed the redistricting process in February 2022 (Goal 2.5). The City also
implemented strategies to better engage the Spanish-speaking community (Goal 2.6),
including identifying influencers to reach Spanish-speaking residents, buying Spanish
language ads for print and social media, providing on-site translators and childcare at
community events, and offering targeted giveaways to improve participation rates. Staff
completed Goal 2.7, which is to adopt a City Council Resolution on equity and inclusion,
conducted unconscious bias trainings for employees in May 2022 (Goal 2.8), and
identified strategies for a cost plan allocation methodology for Landscape Maintenance
Districts (Goal 2.9). Staff completed adding equity and inclusion requirements in the
purchasing policy to the extent allowed by law (Goal 2.10) and evaluating the benefits of
becoming a member of the Government Alliance on Race & Equity (Goal 2.11). A
Request for Proposal to construct an inclusive playground at Tierra Rejada Park will be
issued once the grant agreement is signed (Goal 2.12) and the Pilot Mobility Rideshare
Program began in April 2022 and will be assessed in six to 12 months (Goal 2.16).
In progress are the following:
• Creation of a City Mobile App (Goal 2.1)
• Update of the City’s social media policy (Goal 2.2)
• Comprehensive website update (Goal 2.3)
• Expand E-mail marketing capabilities (Goal 2.4)
• Develop an RFP and hire a consultant to update the City’s 2009 Parks and
Recreation Master Plan, including a study of Youth, Teens, and Senior Adults,
with an emphasis on inclusion, collaboration with various youth and senior
organizations, and survey of all Moorpark residents to develop programming,
events, and recreational needs (Goal 2.13)
• Improve and expand the Youth Scholarship Program to include seniors, seek
funding opportunities, and initiate a campaign to promote the program
(Goal 2.14)
• Improvement of Arroyo Drive, including complete design and construction of
sidewalk on south side of Arroyo Drive east of the train tracks to Simi Valley city
limit line; and complete conceptual design of pedestrian improvements between
Collins Drive and train tracks (Goal 2.15)
Goal 3: Place an Emphasis on Economic Development with a Focus on Historic High
Street to Enhance a Destination and Sense of Community
For Goal 3.1, staff began user testing of the Energov Software in November 2021 with
deployment planned this fall and a Library Meet Me Room update was presented to the
City Council in March 2022 for Goal 3.2. Support of regional and local broadband
deployment issues is on-going for Goal 3.3, and the hiring of an economic development
position was completed in February 2022 for Goal 3.4. Staff completed an evaluation of
business support through recovery efforts in April 2022 with an update to the City
Council planned in October 2022 (Goal 3.5). For attracting events at Arroyo Vista
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Community Park (Goal 3.6), staff determined possible dates when events can occur
throughout the year and met with organizations to discuss possible events. Significant
progress was made with the completion of the Land Use and Economic Development
elements of the General Plan with the City Council’s approval of the preliminary Land
Use Plan in February 2022 (Goal 3.7). For the identification of permit streamlining
measures that incentivize active uses along the High Street commercial corridor in Goal
3.8, the City Council approved a new process to apply conditions of approval for
developments in January 2022.
Staff completed identifying revenue enhancement strategies by contracting with a grant
consultant beginning this month (Goal 3.9) and is working with a consultant to conduct a
study to identify cost recovery measures (Goal 3.10). In completing construction plans
for the new City Library (Goal 3.11), the City Council approved the exterior design of the
building in June 2022. In identifying and transitioning to a temporary City Hall location
for Goal 3.12, the City purchased the building located at 323 Science Drive in February
2022 and staff is currently working with the design architect on tenant improvements.
For Goal 3.13, artwork at the Metrolink north parking lot was approved by the City
Council in June 2022 and renovation of the Metrolink north parking lot will be completed
at the end of this month for Goal 3.14. Still in progress is completion of street and
streetscape improvements along the High Street Depot project (Goal 3.15).
Goal 4: Find Ways to Help the Community Develop, and Sustain and Enhance Arts,
Culture, Entertainment, and Public Events
Staff completed Goal 4.1 and created a community calendar on the City website. For
the Arts Master Plan, the City Council adopted it in October 2021, policy updates to the
Municipal Code were made in March 2022, and staff is working with community partners
to implement it (Goal 4.2). In considering options to reinvent and rename the
Multicultural Arts Festival (Goal 4.3), staff plans to include it as part of an Arts and
Cultural Services study to be conducted later this year. In progress are a feasibility
study to expand the Arroyo Vista Recreation Center (Goal 4.4). A consultant has been
selected to prepare the Arroyo Simi Trail Master Plan (Goal 4.5) and a feasibility study
on trail alignments on the 80-acre City-owned open space parcel in the Tierra Rejada
Valley was completed in May 2022 (Goal 4.6).
FISCAL IMPACT
There is no fiscal impact in providing this update to the Strategies, Goals, and
Objectives.
COUNCIL GOAL COMPLIANCE
This action provides an update to the City’s current Strategies, Goals, and Objectives.
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STAFF RECOMMENDATION
Receive and file updates of the Strategies, Goals and Objectives for Fiscal Years
2021/22 and 2022/23.
Attachment: Current Status of Strategies, Goals and Objectives for FY 2021/22 and
2022/23
637
Past Due Behind
Schedule
Completed or
On Schedule
OBJECTIVE ACTION/TASK DEPT
RESOURCES
NEEDED OR PART
OF OPERATING
BUDGET
DUE DATE STATUS COMMENT
1.1 Generate and maintain a mailing list for people interested in housing CD Completed Community
Development maintains
a general inquiry list
(500+ people) as well
as a list of those who
have completed the
City's First Time
Homebuyer workshop
Task 1: Complete recruitment for
Housing position
CM Funded for FY
20/21
6/30/2021 Completed Housing Program
Manager started on
10/25/2021. Position
vacated in May 2022
and recruitment
reopened in June 2022.
Task 2: Identify newsletter space
needs and roll out for Fall 2021
Newsletter
CM Operating Budget 11/1/2021 Completed Implemented with Nov
2021 Newsletter.
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
STRATEGIC PRIORITY: QUALITY OF LIFE
GOAL 1: Identify Options and Solutions to Barriers for Housing for All Economic and Age Ranges
1.2 Dedicate newsletter space to housing issues
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ATTACHMENT
638
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
1.3 Complete the 6th Cycle Housing Element, which will include housing
opportunity sites, and goals and policies to support the creation of housing
for all
CD Budget approved as
part of Placeworks
contract
2/11/2022 Underway Draft Housing Element
approved by City
Council on 1/19/22.
Submitted to HCD for
review on February 8,
2022. Answers and
changes from HCD
Response Letter
submitted on July 2,
2022.
1.4 Research Housing Trust and funding program options CD Finance and
Housing staff time
Beginning
research
Staff met with Housing
Trust Fund Ventura
County for insight.
Finance will prepare
RFP for initial program.
New Housing Program
Manager recruitment
posted in June 2022.
Task 1: Identify buyers / projects as
appropriate
PRCS Completed
Task 2: Negotiate Purchase and
Sales Agreements/ ENA's as
applicable
PRCS Operating Budget 12/1/2022 Underway 500 LA Avenue sale
closed on 12/30/21.
Sale of Princeton Ave
property approved.
Close of escrow by
12/31/2022
1.5 Dispose of applicable former Moorpark Redevelopment Agency owned
properties
2 of 18 639
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
OBJECTIVE ACTION/TASK DEPT
RESOURCES
NEEDED OR PART
OF OPERATING
BUDGET
DUE DATE STATUS COMMENT
Task 1: Identify Vendor CM Operating Budget 5/1/2022 In Process Began looking at
potential vendor demos
in June 2022
Task 2: Award contract CM Resources Needed 7/1/2022 Funding included in FY
2022/23 Budget
Task 3: Deploy Mobile App CM Operating Budget 12/31/2022
2.2 Update City’s social media policy Task 1: Update Social Media Policy CM Operating Budget 12/31/2021 Not yet
begun
Task 1: Award Contract CM Operating Budget 6/30/2021 Completed Contract awarded by
City Council on
5/5/2021
Task 2: Initiate project CM Operating Budget 1/1/2023 Not yet
begun
Task 3: Deploy new website CM Operating Budget 6/30/2023
2.1 Create a City Mobile App
2.3 Comprehensive website update
STRATEGIC PRIORITY: EQUITY AND INCLUSION
GOAL 2: Practice Respect, Equity and Inclusion Citywide
3 of 18 640
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 1: Identify vendor CM Resources needed -
in proposed FY
21/22 Budget
9/1/2021 Underway Vendor research being
conducted; one
possible vendor
identified and currently
performing reference
check as part of due
diligence process
Task 2: Award contract CM Operating Budget 10/1/2021
Task 3: Initiate configuration/training CM Operating Budget 11/1/2021
Task 4: Roll out CM Operating Budget 1/1/2022
Task 1: Revise ordinance to remove
November deadline to adopt district
boundaries
CM Funded for
FY20/21; create PO
for payment in
FY21/22
9/1/2021 Completed Adopted by City
Council on 7/7/21
Task 2: Hold first public hearing on
October 20, 2021
CM Staff effort 10/20/2021 Completed
Task 3: Hold second public hearing
on December 1, 2021.
CM Staff effort 12/1/2021 Completed
Task 4: Hold third public hearing on
January 5, 2022
CM Staff effort 1/5/2022 Completed
Task 5: Hold fourth public hearing on
February 2, 2022.
CM Staff effort 2/2/2022 Completed
Task 6: Adopt district boundaries by
April 17, 2022
CM Staff effort 4/17/2022 Completed Final map and second
reading of ordinance
adopted by City Council
on 2/16/22
2.4 Expand E-mail marketing capabilities
2.5 Complete redistricting process
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 1: Identify strategies CM Staff effort 1/1/2022 Completed Worked with
community partners
and other jurisdictions
to identify strategies
Task 2: Deploy strategies CM Staff effort 12/31/2023 Completed Successfully rolled out
new outreach templates
with General Plan Open
House on 11/17/2021
2.7 Adopt a City Council Resolution on equity and inclusion Task 1: Draft resolution and schedule
on City Council agenda
CM Staff effort 9/30/2021 Completed City Council adopted
resolution on 9/15/21
Task 1: Identify best method to offer
trainings to staff
CM In budget 9/1/2021 Completed HR staff identified best
methods on 7/27/21 by
identifying mix of online
and in-person trainings
from various training
resources and
companies
Task 2: Complete trainings for all
employees
CM Staff effort 6/30/2022 Completed Training completed for
staff on 5/6/22.
Task 1: RFP CD 11/30/2021 Completed City Council adopted
RFP with ClearSource
on 2/2/22. Associated
with Goal 3.10.
2.6 Implement strategies to better engage Spanish-speaking community
2.9 Identify strategies for cost plan allocation methodology for LMDs
2.8 Conduct unconscious bias trainings for employees
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 2: Gather information from
Departments
CD 3/31/2022 Completed Kick off meeting
scheduled on
3/10/2022. Information
gathering completed.
6 of 18 643
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 1: Hire Purchasing Analyst FIN 10/15/2021 Completed Purchasing Analyst
hired on 9/13/2021
Task 2: Work with City Attorney and
Stakeholders
FIN 12/30/2021 Completed Equity and inclusion
requirements included
in purchasing policy
posted on the City
website on 10/15/21.
Task 1: Gather information and
member benefits
CM/FIN Staff effort 10/1/2021 Completed Attended GARE
information session
Task 2: Share information with the
City Council
CM/FIN Staff effort 12/30/2021 Completed Emailed Box Item
Memo to City Council
on 12/22/21
Task 1: Prepare RFP Release Bid for
construction, and Award Bid
PRCS Staff effort 3 months
after receipt
of funds
Underway Received authorization
to spend from National
Park Service, waiting
on Grant Agreement.
Task 2: Construct Playground PRCS Operating Budget 12 months
after receipt
of funds
Task 1: Prepare and release RFP PRCS Staff effort 8/31/2021 In process RFP has been drafted
and an Ad Hoc
Committee with two
members of the P&R
Commission has been
established.
2.12 Upon receipt of grant funding, construct an inclusive playground at
Tierra Rejada Park
2.13 Develop an RFP and hire a consultant to update the City’s 2009 Parks
and Recreation Master Plan, including a study of Youth, Teens, and Senior
Adults, with an emphasis on inclusion, collaboration with various youth and
senior organizations, and survey of all Moorpark residents to develop
programming, events, and recreational needs
2.11 Evaluate benefits of becoming a member of the Government Alliance
on Race & Equity (GARE)
2.10 Add equity and inclusion requirements in purchasing policy to extent
allowed by law
7 of 18 644
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 2: Award Contract to consultant,
Kick Off Project
PRCS Staff effort /
Operating Budget
12/31/2021
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 1: Revise Youth Scholarship
Program policy into broader
Scholarship Program to include
senior population
PRCS Staff effort 1/1/2022 In process Scholarship Program
policy removed from
CC Policies Reso on
5/18/22; will revise
policy as Dept MAP or
other internal policy.
Task 2: Secure funding sources for
scholarship program
PRCS Staff effort 8/1/2022
Task 3: Launch promotional
campaign and implement program
PRCS Staff effort 1/1/2023
Task 1: Complete survey/utility
research/signal warrants/pavement
survey
PW Operating Budget 8/1/2021 In process Survey/utility
research/pavement
survey completed;
signal warrants pending
more activity from
College
Task 2: Schematic design of overall
project (30%) (sidewalk project and
overall pedestrian improvements)
PW Operating Budget 10/1/2021 In process Schematic design
submitted by Stantec in
September. Final
design pending catch
basin solution
Task 3: Design development between
Collins Drive and railroad crossing
(60%)
PW Operating Budget 2/1/2022 In process Delayed due to
discussions of catch
basin adjustments.
Task 4: Release sidewalk
construction bid
PW Operating Budget 6/30/2022 In process Conceptual design
submitted by Stantec in
review.
2.14 Improve and expand the Youth Scholarship Program to include
seniors, seek funding opportunities, and initiate a campaign to promote the
program
2.15 Improve Arroyo Drive, including complete design and construction of
sidewalk on south side of Arroyo Drive east of the train tracks to Simi
Valley city limit line; and complete conceptual design of pedestrian
improvements between Collins Drive and train tracks
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 5: Complete conceptual design
(Collins to train tracks)
PW Operating Budget 10/31/2022 Pending catch basin
conceptual approval by
VCWPD.
Task 6: Award Construction PW Operating Budget 10/31/2022
Task 7: Complete sidewalk
installation
PW Operating Budget 12/1/2022
Task 1: Initiate Pilot PW Operating Budget 8/30/2021
3/30/2022
4/12/2022
Completed Service implemented
April 12, 2022. Positive
reviews coming from
the public. Currently
averaging 10-20 trips
per day. Ridership
trend is increasing as
additonal public
outreach occurs.
Task 2: 6 month assessment PW Operating Budget 3/1/2022
9/30/2022
Task 3: 12 month
assessment/reduction of fixed route
service
PW Operating Budget 8/30/2022
3/30/2023
Task 4: Determination of continuing
service
PW Operating Budget 2/28/2023
6/30/2023
2.16 Determine success of Pilot Mobility RideShare Program to provide
reliable equitable transit services throughout the City
10 of 18 647
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
OBJECTIVE ACTION/TASK DEPT
RESOURCES
NEEDED OR PART
OF OPERATING
BUDGET
DUE DATE STATUS COMMENT
Task 1: Upgrade to 2021 Version CM Operating Budget 6/30/2021 Completed Began 5/24/2021
Completed 7/20/2021
Task 2: Website Portal CM Operating Budget 8/31/2021 Underway
Task 3: User testing CM Operating Budget 10/1/2021 Underway Began November 2021
Task 4: Deployment CM Operating Budget 1/1/2022 Underway Scheduled for
November 2022
Task 1: Award Contract CM Operating Budget 5/1/2021 Completed Contract awarded by
City Council on
3/17/2021
Task 2: Issue RFI CM Operating Budget 5/31/2021 Completed RFI issued on 6/1/2021
Task 3: Present results to City
Council for action/inaction
CM Operating Budget 9/30/2021 Completed Presented to City
Council on 3/16/22.
STRATEGIC PRIORITY: ECONOMIC DEVELOPMENT
GOAL 3: Place an Emphasis on Economic Development with a Focus on Historic High Street to Enhance a Destination and
Sense of Community
3.1 Deploy Energov Software to facilitate permitting processes
3.2 Complete Market Study for Library Meet Me Room
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
3.3 Support regional and local broadband deployment issues Task 1: Provide ongoing support CM Operating Budget Ongoing Underway Ongoing action
Task 1: Draft job description CM In budget 7/30/2021 Completed
Task 2: Add to Class and Salary
Plans for City Council adoption
CM Staff effort 9/1/2021 Completed Class and Salary Plans
adopted by City Council
on 7/7/21
Task 3: Conduct recruitment and hire
new employee
CM Staff effort 12/1/2021 Completed Employee hired on
2/14/22.
Task 1: Conduct assessment of
business recovery
CD Staff effort 10/1/2021 Completed Business Climate
Survey issued to
businesses on 4/4/22
(running throuhg 4/28)
Task 2: Provide an update to the City
Council on the City's economic
recovery efforts
CD Staff effort 12/30/2021 In progress Report to Council
planned for October
2022
Task 1: Identify dates on the AVCP
calendar when other events can
occur
CM/PRCS Staff effort 9/1/2021 Completed Dates for large events
are limited to a few
weekends in winter &
summer due to YSO
use of parks, SCLA
rental, and City's
community events
Task 2: Reach out to potential
organizations to hold events on
available dates
CM/PRCS Staff effort 10/1/2021 Completed Meet with YSOs re:
regional tournaments;
held smaller
tournaments based on
field availability and
events such as Roller
Derby competitions.
Task 3: Provide an update to the City
Council on the City's efforts to attract
tournaments and events at AVCP
CM/PRCS Staff effort 6/30/2022
3.6 Attract tournaments and events at Arroyo Vista Community Park
3.4 Allocate resources to hire economic development position
3.5 Continue to evaluate business support through recovery efforts
12 of 18
649
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
3.7 Complete the Comprehensive General Plan Update, which will include
elements dedicated to Land Use and Economic Development
CD Budget approved as
part of Placeworks
contract
Q1 2023 Underway GPAC and community
meetings underway -
Preliminary land use
plan confirmed by City
Council on 2/2/22;
Policy, Goals and
CEQA documentation
underway.
3.8 Identify permit streamlining measures that incentivize active uses along
the High Street commercial corridor
CD Staff effort Underway New process to apply
conditions for approval
approved by City
Council on 1/19/22
3.9 Identify revenue enhancement strategies FIN On-going 6/30/2022 Completed Grants contract began
on 7/1/22; kick-off held
on 7/8/22.
Task 1: RFP CD/FIN 10/31/2021 Completed City Council adopted
RFP with ClearSource
on 2/2/22. Associated
with Goal 2.9.
Task 2: Gather information from
Departments
CD/FIN 12/31/2021 Completed Information gathering
completed.
Task 1: Finalize Exterior Design PRCS Staff effort 6/30/2021 Completed Agreement awarded to
new Architect on
12/15/2021. Design
process underway in
January 2022. City
Council approved
exterior design on
6/1/22.
Task 2: Prepare Construction plans PRCS Staff effort 3/30/2022
3.10 Identify cost savings and fee schedules that recover costs for City
services
3.11 Complete construction plans for the City’s new Library
13 of 18 650
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 1: Identify commercial real
estate broker
PRCS/CM Staff effort 8/1/2021 Completed Lee & Associates
approved as broker by
City Council on 6/2/21
Task 2: Identify suitable property &
prepare transition plan
PRCS/CM Staff Effort 3/30/2022 Completed Escrow closed for 323
Science Drive on
2/15/22. City Council
approved SVA
Architects for tenant
improvements on
2/16/22.
Task 3: Move City offices PRCS Staff Effort 7/1/2022
6/30/2023
Underway Working with Architect
on Tenant Improvement
Plans
Task 1: Prepare & Release RFP PRCS Staff Effort 12/30/2021 Completed RFP released January
2022 and closed Feb 9,
2022.
Task 2: Award Contract to artist PRCS Staff Effort 6/30/2022 Completed Artist/Artwork approved
by City Council 6/1/22.
Working with Artist on
contract execution June
2022
Task 1: Release construction bid PW Operating Budget 7/30/2021 Completed Bid released 9/5/21.
pre-bid meeting
9/29/2021; bid opening
10/14/2021
Task 2: Award construction contract PW Operating Budget 9/30/2021
11/30/2021
Completed Bid awarded by City
Council on 12/7/2021
3.12 Identify and transition to temporary City Hall location
3.13 Develop an RFP and contract with an artist to construct artwork at the
Metrolink north parking lot
3.14 Complete renovation of the existing north Metrolink parking lot and
expand the parking lot to the west for a net increase in downtown public
parking spaces
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 3: Construction completion PW Operating Budget 3/30/2022
6/30/2022
7/30/2022
In process Construction project
began March 7, 2022.
Expected completion
July 2022.
Task 1: Work with Daly Group on
initial streetscape design
PW/PRCS Staff effort 8/30/2021 In process PRCS/Daly have been
discussing
materials/design.
Metrolink North Parking
Lot incorporates some
of those design
materials. City working
with Jensen for ROW
design work.
Task 2: (contingent on Daly Group
progress) Contract for design
services
PW Operating Budget 3/30/2022 Not Started
Task 3: Finalize bid specs PW Operating Budget 12/31/2022
Task 4: Release construction bid PW Operating Budget 3/30/2023
3.15 Complete the approved street improvements and streetscape
enhancements along the frontage of the proposed High Street Depot
development project
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
OBJECTIVE ACTION/TASK DEPT
RESOURCES
NEEDED OR PART
OF OPERATING
BUDGET
DUE DATE STATUS COMMENT
Task 1: Identify Vendor CM Operating Budget 5/1/2021 Completed Current website vendor
selected
Task 2: Complete technical updates CM Operating Budget 5/31/2021 Completed Completed 5/28/2021
Task 3: Staff training and rollout CM Operating Budget 7/31/2021 Completed Training completed
6/16/2021; rolled out
7/14/2021
Task 1: Finalize Draft Arts Master
Plan and obtain Arts Commission
approval
PRCS Staff Effort 8/31/2021 Completed Arts Commission
approved 6/17/2021
Task 2: City Council Adoption PRCS Staff Effort 10/21/2021 Completed Adopted by City
Council 10/6/2021
4.1 Create a community calendar on the City website
4.2 Complete Arts Master Plan, prepare policy recommendations, and seek
community partner(s) to develop arts and cultural events
STRATEGIC PRIORITY: ARTS, CULTURE, AND ENTERTAINMENT
GOAL 4: Find Ways to Help the Community Develop, and Sustain and Enhance Arts, Culture, Entertainment, and Public Events
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CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 3: Prepare policy updates for
City Council consideration
PRCS Staff Effort 2/28/2022 In process MMC Section 2.38.080
(Arts Commission)
amended 12/1/21.
MMC Section 17.20
(Art In Public Places)
amended 3/2/2022.
Additional policy
amendments to be
considered later in
2022.
Task 4: Meet with community
partner(s) to explore Arts Master Plan
implementation
PRCS Staff Effort 6/30/2022 In process Met with High Street
Arts Foundation
representatives. Draft
RFQ for Arts and
Cultural Services under
review - to be released
Summer 2022.
Task 1: Contact potential community
partners to assume responsibility for
implementation of community events
related to arts and culture as outlined
in the Arts Master Plan
PRCS Staff effort 6/1/2021 Completed Meeting with High
Street Arts Foundation
representatives
Task 2: Establish responsibilities and
negotiate agreement with community
partner
PRCS Staff effort 11/17/2021 In process To be completed as
part of the Arts and
Cultural Services RFQ -
Summer 2022.
Task 3: Make recommendation to
City Council
PRCS Staff Effort 12/22/2021
Task 4: Implement agreement PRCS Staff effort /In
budget
1/31/2022
4.3 Seek community partner(s) to reinvent and rename the 2021/2022
Multicultural Arts Festival on High Street
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654
CITY COUNCIL GOALS
FISCAL YEARS 2021/22 & 2022/23 (4th Quarter 2021/2022)
Task 1: Prepare RFP for Consultant
to prepare feasibility study
Staff effort 9/30/2022 Not started
Task 2: Award Contract to consultant,
Kick Off Project
Staff effort / in
budget
12/30/2022
Task 3: Present Feasibility study to
City Council for approval
6/30/2023
Task 1: Prepare RFP for Consultant
to prepare Master Plan and Phasing
Plan for Arroyo Simi Trail
Staff effort 12/30/2021 Completed
Task 2: Award Contract to consultant,
Kick Off Project
Staff effort/ in
budget
3/30/2022
Task 3: Undertake Community Input
Phase of Master Plan
Staff/Consultant
effort
9/30/2022
Task 1: Finalize potential trail
alignments
Staff/Consultant
effort
7/30/2021 Completed Potential Trail
alignments identified
Task 2: Present potential trail
alignments to county and other
affected agencies/entities for
feedback
Staff/Consultant
effort
10/30/2021 Completed
Task 3: Present trail alignments and
feedback to MWPRCA Board
Staff/Consultant
effort
12/30/2021 Completed Conducted presentation
to board in May 2022.
PRCS
PRCS
PRCS
4.4 Prepare a feasibility study to expand the Arroyo Vista Recreation
Center, including office spaces and gym, with emphasis on expanded
opportunities for both City programs and private events
4.5 Develop an RFP and hire consultant to develop an Arroyo Simi Trail
Master Plan and phasing plan, from the west City limits to east City limits at
Arroyo Drive
4.6 Prepare feasibility study to connect the 80-acre City Owned open space
parcel in the Tierra Rejada Valley to property owned by Conejo Recreation
and Park District and the Conejo Open Space Conservation Authority
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