HomeMy WebLinkAboutAGENDA REPORT 1996 0320 CC REG ITEM 07I a7 ,
ITEM /•
CITY OF MOORPARK
AGENDA REPORT 4 1;7 6
TO: The Honorable City Council
FROM: Christine Adams, Director of Community Service r �
DATE: February 27, 1996 (Meeting of March 20, 1996)
SUBJECT: Consider Committee Review of Memorial Donations to Parks
and Facilities .
BACKGROUND
In July, the Parks and Recreation Commission made recommendations
to the City Council regarding the establishment of guidelines for
accepting and recognizing monetary contributions for parks ,
facilities , and recreational activities .
The City Council did not fully accept the Commission ' s
recommendation at their meeting of August 2 , and directed staff to
meet with the Ad-Hoc Committee of Commissioners Hall and Badoud
along with Councilmember Wozniak. The purpose of this meeting was
to specifically discuss the treatment of recognizing donations
from people who were making the donation on behalf of a loved one
who had died .
After several unsuccessful efforts to get a meeting together ,
staff met with the Ad-Hoc Committee and Councilmember Wozniak on
February 27 .
Based on the discussion at this meeting, staff is recommending the
additional following guidelines , which addresses the "memorial "
gift recognition .
1 . There should be two categories for making donations . One is
for memorial donations, in honor of persons who are no longer
living, and the other would be a general category, for all
other donations .
2 . The donor board, recommended by the Commission to be placed
in the Arroyo Vista Recreation Center, would still he used to
recognize general donations ; however , all name plates on the
donor board would be of equal size, regardless of the amount
of the donation . The Donor Board will have separate
categories , such as " Sponsor" , " Patron " and " Friend"
( similar to what is at the Reagan Library) , which would
indirectly acknowledge the different amounts of each
donation , as well as a category for the Memorial donations .
The Commission will discuss possible names for the different
catagories at their next meeting .
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3 . Memorial Donations may be requested by a resident of the City
of Moorpark or of the Moorpark Unified School District
boundaries .
4 . A plaque will be placed in an area near or on the donated
item for a memorial, depending upon the item. The cost for
the plaque will be included in the price of the donated item.
The plaque will be no larger than 4 " x 8 " , and the
inscription will not exceed four lines of lettering . In
regards to donations of trees for memorials , staff will
encourage individuals to donate trees in specified grove
areas (such as the planned memorial grove area at Poindexter
Park) and a single plaque listing all donated trees would be
installed in the grove. Hardscape items, such as benches and
tables, would have individual plaques .
It is the intention of the Committee that plaques would
remain on or located next to the item in perpetuity .
5 . Plaques will be included in the request for memorial
donations regardless of the dollar amount of the gift .
6 . A personalized gift from the City, such as a paperweight with
a similar inscription , will be given to the donor as a
keepsake of the donated memorial item, and the cost for this
will be included in the total cost provided to the donor .
7 . As in the case of the general donations , staff will make
recommendations to the donor on appropriate locations for the
requested donated item through the proposed gift catalogue,
which is being drafted by staff at this time.
RECOMMENDATION
Approve recommended changes to Guidelines for Recognition of
Donations as previously reviewed by the City Council .
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