HomeMy WebLinkAboutAGENDA REPORT 2022 0921 CCSA REG ITEM 10FCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of September 21, 2022
ACTION APPROVED STAFF
RECOMMENDATION, INCLUDING
ADOPTION OF RESOLUTION NO. 2022-
4133. (ROLL CALL VOTE: UNANIMOUS)
BY A. Hurtado.
F. Consider Resolution to: Re-Allocate and Appropriate $7,701,674 of American
Rescue Plan Act (ARPA) Funds; Appropriate New Funding for the Princeton
Widening Project. Staff Recommendation: Adopt Resolution No. 2022-4133, to
amend the FY2022-23 Budget to transfer $5,688,798 of previously appropriated
ARPA Fund monies from the Princeton Avenue Project to the new Library Project;
amend the FY22-23 Budget to appropriate $5,688,798 from the City Wide Traffic
Mitigation Fund to the Princeton Avenue Project; transfer allocation of $2,012,876
of FY2021-22 expenditures for the City Hall Project from the City Hall Improvement
Fund to the ARPA Fund. (Staff: Vivien Avella, Finance Director/City Treasurer)
(ROLL CALL VOTE REQUIRED)
Item: 10.F.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Vivien Avella, Finance Director
Mack Douglass, Program Manager
DATE: 09/21/2022 Regular Meeting
SUBJECT: Consider Resolution to: Re-Allocate and Appropriate $7,701,674 of
American Rescue Plan Act (ARPA) Funds; Appropriate New Funding
for the Princeton Widening Project
SUMMARY
The City has now fully received its American Rescue Plan Act of 2021 (ARPA) funding of
$8,701,674, with the second tranche received on July 18, 2022. The purpose of this
action is to finalize the appropriation of certain ARPA monies. Staff is requesting that
Council consider approval of:
• Reallocation of ARPA funding previously appropriated to the Princeton Avenue
Widening (C0020) to the New City Library (C0056) in the amount of $5,688,798 in
Fiscal Year (FY) 2022/23. This will be a Budget Amendment to the City’s Adopted
FY 2022/23 CIP Budget with no fiscal impact. This action simply transfers money
from one CIP project to another within the ARPA Fund (2800).
• Appropriation of a new funding source (City-Wide Traffic Mitigation Fund (2002))
for the Princeton Avenue Widening in the amount of $5,688,798 for FY 2022/23.
This will be a Budget Amendment to the City’s Adopted FY 2022/23 Budget with a
corresponding incremental fiscal impact of $5,688,798.
• Reallocation of Fiscal Year 2021/22 City Hall expenditures of $2,012,876 from the
City Hall Improvement Fund (3001) to the ARPA Fund (2800). This will be a
retroactive adjustment made in the City’s fiscal year end closing process with no
fiscal impact. This will effectuate ARPA’s contribution to the new City Hall Project
(C0070) and pay back the City Hall Improvement Fund (3001).
Item: 10.F.
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Honorable City Council
09/21/2022 Regular Meeting
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BACKGROUND
In March 2021, the federal government passed the American Rescue Plan Act (ARPA),
a $1.9 trillion federal aid package designed to help the American people and American
economy recover from the economic impacts of the COVID-19 pandemic. The funding
package included $350 billion in direct financial relief for all state, local, tribal, and
territorial governments, of which $8,701,674 was allocated to the City of Moorpark.
On July 28, 2021, City Council provided staff with preliminary direction on how to expend
the City’s ARPA Funds. Subsequently, on February 16, 2022, Council provided additional
direction to staff on the appropriation of ARPA Funds in the form of Resolution No. 2022-
4075, specifically related to the funding of Princeton Avenue. In short, Resolution No.
2022-4075 established a total project budget of $18,304,969 for the Princeton Avenue
Improvement Project (C0020) and allocated $5,688,798 of the City’s ARPA funds to the
same. The attached Resolution amends only that portion of Resolution No. 2022-4075
that provides for the allocation of ARPA funding to the Princeton Avenue Project.
At the same February 16, 2022 meeting, City Council directed staff to proceed with the
allocation of $2,012,876 in ARPA funds to the acquisition of the New City Hall (C0070).
The attached resolution provides the formal appropriation for that funding.
DISCUSSION
The Princeton Avenue Project, which is currently underway, enjoys funding eligibility from
alternative City funds, including the Citywide Traffic Mitigation Fund, which had an
estimated fund balance of approximately $ 21.9 million as of June 30, 2022.
Unlike the Princeton Avenue Project, the new City Library Project (C0056) has fewer
funding options available. At present, the total cost of the new City Library is expected to
be in range of approximately $25 million. The proposed reallocation of ARPA funds will
provide approximately 22% of that total; staff is currently working to identify additional
funding sources to close the remaining funding gap, including pursuit of available grants
with the City’s grant consultant. When these additional sources are identified, staff will
present them to Council for appropriation to the project.
Guidance provided by the US Treasury Department does not prohibit reallocation of
unspent ARPA funds and to date, the City has not expended any ARPA monies. The City
Library Project is eligible for ARPA funding per the Treasury’s Final Rule. Therefore, staff
is recommending the reallocation of ARPA monies from the Princeton Project to the City
Library Project. The Princeton Avenue Project will then receive funding to replace the
transferred ARPA funds from the Citywide Traffic Mitigation Fund.
Staff is also recommending formalization of Council’s previous direction to appropriate
$2,012,876 in ARPA Funds to the new City Hall Project (C0070). Purchase of the new
City Hall located at 323 Science Drive was completed in late 2021. These funds will be
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Honorable City Council
09/21/2022 Regular Meeting
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applied retroactively to FY 2021/22 ARPA expenses to help offset acquisition costs
incurred during that period. As budgetary appropriations lapse at fiscal year-end, a
budget amendment is not required. However, Council must approve all interfund
transfers; therefore, staff requests approval of the re-allocation of $2,012,870 of
expenditures made in FY 2021/22 by the City Hall Improvement Fund (3001) to be paid
by the APRA Fund (2800).
The proposed allocation and reallocation of ARPA monies to the new City Library and the
new City Hall totals $7,701,674. This will leave a balance of $1,000,000 in the ARPA
Fund to support City Council directed community-based projects, including those
previously identified by Council. The $1,000,000 of remaining ARPA funds allocated to
City Council directed ARPA projects must be formally appropriated through a separate
Council resolution, to be considered at a future date. City management is confident that
the ARPA funds can be appropriated and spent within Federally mandated timelines,
which require expenditures to be completed by December 31, 2026. Provided that
Council approves the proposed resolution, all but $1 million of total ARPA funds received
will have been formally appropriated. Shown below is a table outlining the proposed
formal appropriation of ARPA funds within this item.
Proposed ARPA Funding Appropriation Plan
Project Name Current ARPA
Funding
Appropriation
Proposed ARPA
Funding
Appropriation
Princeton Avenue Widening $5,688,798 $0
New City Library $0 $5,688,798
New City Hall Acquisition $0 $2,012,876
Community Based Council Projects $0 $0
Unappropriated ARPA Funding $3,012,876 $1,000,000
Total $8,701,674 $8,701,674
FISCAL IMPACT
The proposed actions result in a FY 2022/23 CIP budgetary fiscal impact of $5,688,798,
arising from the need to find an alternative funding source for Princeton Avenue as the
City Library Project will now receive the previously allocated ARPA funding. The
$5,688,798 required to fully fund the Princeton Avenue Project will result in an incremental
expenditure from the City-Wide Traffic Mitigation Fund (2002) which had not been
previously budgeted in FY 2022/23. These monies will be drawn from the Traffic Fund’s
existing Fund Balance. A detailed breakdown of the Budget amendment and transfer is
presented in Exhibit A of the proposed Resolution.
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Honorable City Council
09/21/2022 Regular Meeting
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Shown below is a table showing the fiscal impact on the affected funds:
Fiscal Impact
Fund Current Projected
Adopted Fund
Balance FYE 22/23
Proposed
Revision
Resulting
Projected
Amended Fund
Balance FY 22/23
ARPA – 2800 $ 3,012,870 $ (2,012,870) $ 1,000,000
City Hall/Library – 3001 $ (1,331,005) $ 2,012,870 $ 681,865
Traffic Mitigation - 2002 $ 20,581,624 $ (5,688,798) $ 14,892,826
Total Fiscal Impact: $ 22,263,489 $ (5,688,798) $ 16,574,691
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council Goal 3, Objective 12 (3.12): “Identify and
transition to temporary City Hall location.”
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2022-_____, to amend the FY 2022/23 Budget to transfer
$5,688,798 of previously appropriated ARPA Fund monies from the Princeton Avenue
Project to the new Library Project; amend the FY 2022/23 Budget to appropriate
$5,688,798 from the City Wide Traffic Mitigation Fund to the Princeton Avenue Project;
transfer allocation of $2,012,876 of FY 2021/22 expenditures for the City Hall Project from
the City Hall Improvement Fund to the ARPA Fund.
Attachment: Draft Resolution No. 2022-___
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RESOLUTION NO. 2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, TO AMEND THE FISCAL YEAR
(FY) 2022/23 BUDGET TO TRANSFER $5,688,798 OF
PREVIOUSLY APPROPRIATED ARPA FUND MONIES
FROM THE PRINCETON AVENUE PROJECT TO THE CITY
LIBRARY PROJECT; AMEND THE FY 22/23 BUDGET TO
APPROPRIATE $5,688,798 FROM THE CITY WIDE
TRAFFIC MITIGATION FUND TO THE PRINCETON
AVENUE PROJECT; AND TRANSFER ALLOCATION OF
$2,012,876 OF FY 2021/22 EXPENDITURES FOR THE CITY
HALL PROJECT FROM THE CITY HALL IMPROVEMENT
FUND TO THE ARPA FUND
WHEREAS, on February 16, 2022, the City Council adopted Resolution No. 2022-
4074 to receive $8,701,674 in American Rescue Plan Act (ARPA) Funds; and
WHEREAS, on February 16, 2022, the City Council adopted Resolution No. 2022-
4075 to appropriate $5,688,798 from the ARPA Fund (2800) to the Princeton Avenue
Project (C0020); and
WHEREAS, on June 15, 2022, the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year (FY) 2022/23; and
WHEREAS, the City Council now desires to amend Resolution 2022-4075 to
reallocate $5,688,798 of ARPA monies within the existing Fund Balance of ARPA Fund
(2800) from the Princeton Avenue Project (C0020) to the new City Library Project
(C0056); and
WHEREAS, the City Council now desires to appropriate $5,688,798 from the
Citywide Traffic Mitigation Fund Balance (2002) to the Princeton Avenue Project (C0020);
and
WHEREAS, the City Council now desires to appropriate $2,012,876 from the
ARPA Fund Balance to expenditures associated with the City Hall Project (C0070) made
in FY 2021/22; and
WHEREAS, Exhibit “A” hereof describes the above two budget amendments and
one transfer item and their resultant impact to specific budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A Budget Amendment to reallocate $5,688,798 in ARPA funding
from the Princeton Avenue Project to the City Library Project, as more particularly
described in Exhibit A, attached hereto, is hereby approved.
ATTACHMENT
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Resolution No. 2022-____
Page 2
SECTION 2. A Budget Amendment to allocate $5,688,798 from the Citywide
Traffic Mitigation Fund to the Princeton Avenue Project, as more particularly described in
Exhibit B, attached hereto, is hereby approved.
SECTION 3. A transfer of $2,012,876 in FY 2021/22 expenditures made for the
City Hall Project, from the City Hall Improvement Fund for the account of the ARPA Fund,
as more particularly described in Exhibit C, attached hereto, is hereby approved.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21st day of September 2022.
________________________________
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Attachments: Exhibit A – Budget Amendment – City Library Appropriation
Exhibit B – Budget Amendment – Princeton Avenue Appropriation
Exhibit C – Interfund Transfer for City Hall Project
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FUND BALANCE ALLOCATION:
Fund-Account Number Budget Amendment
Adopted FY22-23
Fund Balance
Amended FY22-23
Fund Balance
2800-000-00000-33990 -$ 3,012,870.00 3,012,870.00
Total -$ 3,012,870.00 3,012,870.00
EXPENDITURES BUDGET ALLOCATION:
Fund-Account Number Budget Amendment
Adopted FY22-23
Budget
Amended FY22-23
Budget
2800-311-C0020-55200 (5,688,798.00)$ 5,688,798.00$ -$
NEW CITY LIBRARY PROJECT 2800-171-C0056-55200 5,688,798.00$ -$ 5,688,798.00$
Total -$ 5,688,798.00$ 5,688,798.00$
Fund Title
PRINCETON AVENUE WIDENING PROJECT
EXHIBIT A (SECTION 1)
BUDGET AMENDMENT FOR REALLOCATION OF PREVIOUSLY APPROPRIATED
ARPA FUND BALANCE FROM PRINCETON AVE CIP (C0020) TO NEW CITY LIBRARY PROJECT (C0056)
FY 2022/23
Fund Title
ARPA
Resolution No. 2022-_____
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FUND BALANCE ALLOCATION:
Fund-Account Number Budget Amendment
Adopted FY22-23
Fund Balance
Amended FY22-23
Fund Balance
2002-000-00000-33990 (5,688,798.00)$ 20,581,624.00 14,892,826.00
Total (5,688,798.00)$ 20,581,624.00 14,892,826.00
EXPENDITURES BUDGET ALLOCATION:
Fund-Account Number Budget Amendment
Adopted FY22-23
Budget
Amended FY22-23
Budget
2002-311-C0020-55200 5,688,798.00$ 527,565.00$ 6,216,363.00$
Total 5,688,798.00$ 527,565.00$ 6,216,363.00$
Fund Title
PRINCETON AVENUE WIDENING PROJECT
EXHIBIT B (SECTION 2)
BUDGET AMENDMENT FOR
REALLOCATION OF CITYWIDE TRAFFIC MITIGATION FUND BALANCE TO PRINCETON AVE CIP (C0020)
FY 2022/23
Fund Title
CW TRAFFIC MITIGATION FUND
Resolution No. 2022-_____
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FUND BALANCE ALLOCATION:
Fund-Account Number
FY2021-22 Transfer
(Out)/In
Adopted FY22-23
Fund Balance
Amended FY22-23
Fund Balance
2800-000-00000-33990 (2,012,870.00) 3,012,870.00 1,000,000.00
CITY HALL IMPROVEMENT FUND BALANCE 3001-000-00000-33990 2,012,870.00 (1,331,005.00) 681,865.00
Total -$ 1,681,865.00$ 1,681,865.00$
EXPENDITURES REALLOCATION:
Fund-Account Number
FY2021-22 Transfer
(Out)/In
Adopted FY22-23
Budget
Amended FY22-23
Budget
2800-120-C0070-55210 2,012,870.00$ -$ -$
3001-120-C0070-55210 (2,012,870.00)$ 169,548.00$ 169,548.00$
Total -$ 169,548.00$ 169,548.00$
Title
CITY HALL IMPROVEMENT --ACQUISITION
CITY HALL IMPROVEMENT --ACQUISITION
EXHIBIT C (SECTION 3)
BUDGET AMENDMENT FOR
FY 2021/22
Title
AMERICAN RESCUE PLAN ACT
REALLOCATION OF AMERICAN RESCUE PLAN ACT FUNDS TO NEW CITY HALL (C0070)
Resolution No. 2022-_____
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