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HomeMy WebLinkAboutAG RPTS 2022 1016 PR SPC PQ PPK CglO F /•�=y CITY OF MOORPARK o- ja �r� PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 9 4.2 �VV Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov q,,,.._ n Members of the public who want to participate in the meeting may do so in person, or may participate electronically, via email. Email: Send comments to: PRAdminMoorparkCA.gov prior to 4:00 p.m. on Friday, October 14, 2022. Please limit to 500 words). PARKS AND RECREATION COMMISSION SPECIAL MEETING AGENDA October 16, 2022 11:00 A.M. Moorpark Community Center 799 Moorpark Avenue NOTICE AND CALL OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation Commission of the City of Moorpark is hereby called to be held on Sunday, October 16, 2022, commencing at 11:00 A.M. Said meeting will convene at City Hall located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be for the purpose of the following: 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENTS: 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section. 5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: JANICE S.PARVIN DR.ANTONIO CASTRO CHRIS ENEGREN DANIEL GROFF DAVID POLLOCK Mayor Councilmember Councilmember Councilmember Councilmember 6. PRESENTATIONS/ACTION/DISCUSSION: A. Parks Tour. Staff Recommendation: The Commission and staff will tour and discuss the following parks in the order listed below. (The times identified are estimates only, and the Commission will attempt to meet this schedule) 1. Poindexter Park 11:15 a.m. 2. Glenwood Park 11:45 a.m. 3. Arroyo Vista Park 12:15 p.m. 4. Tierra Rejada Park 1:00 p.m. 5. Miller Park 1:30 p.m. 6. Virginia Colony Park 2:00 p.m. Following Item 6.A., Parks Tour, the Parks and Recreation Commission will continue their meeting at City Hall located at 799 Moorpark Avenue. B. Consider Report on Pickleball. Meeting will continue after the Parks Tour, Item 6.A., at 2:30 p.m. at City Hall in the Large Conference Room located at 799 Moorpark Avenue, Moorpark California. Continuation of the October 3, 2022, Regular Parks and Recreation Commission Meeting, Item 7.C. Staff Recommendation: Make a recommendation to the City Council to pursue a Joint Use Agreement with Moorpark Unified School District for use of the pickleball courts and parking lot at Chaparral Middle School. (Staff: Jeremy Laurentowski) 7. ADJOURNMENT: 9/erly Set,, , Administrative Assistant II Posted: October 14, 2022 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public Inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.mooroarkca.qov. Any member of the public may address the Commission during the Public Comments portion of the Agenda unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). Parks and Recreation Commission Special Meeting October 16, 2022 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA )§ CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of the Special Parks and Recreation Commission Agenda for October 16, 2022. Executed on this 14th day of October 2022, at Moorpark, California. Kim erly Sext Administrativ` Assistant II Parks, Recreation and Community Services Department ITEM : 6.A. 2022 Fall Park Tour Schedule on Agenda Item: 6.B. MOORPARK CITY COUNCIL AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: 10/03/2022 Regular Meeting SUBJECT: Consider Report on Pickleball BACKGROUND Pickleball has become increasingly popular and continues to gain momentum across the country. The USA Pickleball Association has thousands of members, and countless tournaments are scheduled every year. Locally, many cities such as Simi Valley, Thousand Oaks, Camarillo, and Santa Barbara have dedicated pickleball courts, and many other cities offer pickleball classes or programs by utilizing existing tennis courts with portable pickleball nets. Pickleball is a sport that combines elements of badminton, tennis, and table tennis. The game is played as either singles (2) or doubles (4) and players use solid paddles to hit a perforated polymer ball, similar to a wiffle ball, over a net. The size of a pickleball court is similar in length to the width of a traditional tennis court. The normal size of a pickleball court is 20'x44'. The subject of pickleball was first brought to the Commission's attention in 2016. At that time, many members of the public reached out to the Commission and City Council requesting pickleball courts. On September 19, 2016, the Parks and Recreation Commission (Commission) made a recommendation to the City Council to convert the single tennis court at Tierra Rejada Park to four pickleball courts. The City Council approved the Commission's recommendation for several reasons: the Parks and Recreation Master Plan identifies a surplus of tennis courts in Moorpark; the single court at Tierra Rejada Park was already isolated from the adjacent tennis courts by fencing; Tierra Rejada Park is in close proximity to Arroyo Vista Community Park (AVCP) which has eight tennis courts and could accommodate tennis players within the Mountain Meadows community; converting the courts at AVCP was not a viable option due to an existing agreement with Moorpark Unified School District (MUSD); Mammoth Park only has one tennis court and converting the court to pickleball would eliminate all options for Parks and Recreation Commission 10/03/2022 Regular Meeting Page 2 tennis north of Los Angeles Avenue; and permanently converting one of the courts at Miller Park would limit some availability of tennis courts on the south/east side of Moorpark. According to the Parks and Recreation Master Plan that was approved by the City Council in 2009, five tennis courts are recommended for Moorpark. This was based on several factors, such as the population size of Moorpark, a community survey that was distributed to all residents, and current trends in recreation at the time. Prior to 2016, the city had fourteen tennis courts, which is a surplus of approximately nine courts. However, it should be noted that eight of the available tennis courts are located at AVCP and are shared with the MUSD. There are provisions in the Joint Use Agreement that allow MUSD priority use of the courts for CIF practices, matches and certain tournaments. In return, MUSD covers 50% of the maintenance costs of the courts. In 2017, the single tennis court at Tierra Rejada Park was converted to four pickleball courts. The pickleball courts are very popular with Moorpark residents. However, within a few months of opening the courts, staff was contacted by many pickleball players requesting additional courts, as well as lighted courts so that individuals could play after work during the late fall, winter and early spring months. During a typical weekend morning, there is usually a line at Tierra Rejada Park to play pickleball. Although the courts that were installed at Tierra Rejada Park are popular, they are not ideal for competitive play. The layout of the courts was determined by the size of the existing tennis court and fencing, which ultimately keeps the courts relatively close to each other. Additionally, the courts at Tierra Rejada Park are not lighted. This is primarily due to the fact that the courts are within close proximity to neighboring homes. On August 15, 2019, the Commission requested a future agenda item regarding pickleball. In response to the Commission's request, staff prepared an agenda report on October 7, 2019, regarding pickleball and options for more courts as follows: • Convert both tennis courts at Miller Park to six pickleball courts. • Convert one tennis court at Miller Park to four pickleball courts. • Convert one tennis court at Miller Park to two pickleball courts. • Do not convert any tennis courts at Miller Park to pickleball courts. Ultimately, the Commission made a recommendation not to permanently convert any of the tennis courts at Miller Park to pickleball courts and made an alternate recommendation to consider restriping two tennis courts at AVCP for both tennis and pickleball, and to purchase portable pickleball nets. However, the Commission directed staff to consider restriping the courts at Miller Park for both sports if restriping the courts at AVCP violated the California Interscholastic Federation (CIF) or the United States Tennis Association (USTA) standards for competitive play. Parks and Recreation Commission 10/03/2022 Regular Meeting Page 3 Per the Commission's direction, staff contacted Moorpark High School (MHS) and the USTA and discovered that restriping the courts at AVCP for both tennis and pickleball would not violate USTA or CIF standards for competitive play. However, MHS was opposed to restriping the courts due to the fact that league games are not typically scheduled with a dedicated line judge or other official at each court. The individual players are required to call faults and other match violations. MHS felt strongly that additional lines on the courts would make it difficult to identify these violations during competitive play. On December 2, 2019, staff brought back this item for the Commission to consider restriping the courts at Miller Park for both tennis and pickleball. Staff prepared the following options for the Commission to consider: • Restripe both courts for both tennis and pickleball with Blended Lines. Blended Lines is a concept recommended by the USTA and includes lines for both a standard 78' tennis court, as well as a 60' tennis court. The concept would allow for pickleball to be played within the 60' tennis court. However, the court sizes and net heights differ slightly for tennis and pickleball, as the tennis net is taller by 2" and the court size is off 1' in width and 2' in length. • Restripe one or both tennis courts for both tennis and pickleball and purchase portable nets. • Do not restripe any of the courts for both tennis and pickleball at this time. The Commission recommended continuing this item to the upcoming Special Commission Meeting on December 7, 2019, in order to tour both Miller Park and Tierra Rejada Park before a recommendation was made to the City Council. During the Special Commission Meeting several members of the public met the Commission at Miller Park to discuss pickleball and tennis. The Special Commission Meeting reconvened at the Community Center to continue the item and the Commission ultimately moved to make a recommendation to the City Council to consider restriping both tennis courts at Miller Park for both pickleball and tennis, and to purchase portable nets. On January 15, 2020, this item was taken to the City Council for consideration. The City Council approved the Commission's recommendation. The courts were completed and open to the public in the summer of 2020. On March 30, 2022, during the Joint City Council and Parks and Recreation Commission Meeting, the Commission and City Council discussed the desire for more pickleball courts and the potential to build a competitive pickleball facility. Ultimately, the City Council assigned this item to the Parks and Recreation to consider, and for staff to bring back a report on this subject at a later date. Parks and Recreation Commission 10/03/2022 Regular Meeting Page 4 DISCUSSION In recognition of the City Council's request, a Special Parks and Recreation Commission Meeting and Parks Tour was scheduled on May 22, 2022. Since the City Council's request was for a competitive pickleball facility, staff recommended touring parks that can accommodate up to twelve (12) pickleball courts. For reference, twelve pickleball courts will encompass an area of approximately 3/4 of an acre, which is roughly the size of the dog park at College View Park. Additionally, staff recommended touring parks that had ample parking and were at least 150' away from homes to minimize disturbing adjacent neighbors. Staff and the Commission agreed that the only park that meets these requirements is AVCP. During the Park Tour four locations were discussed as potential locations for future pickleball courts: Option A - East of the Tennis Courts (See Attachment 1) This location provides ample room for up to twelve pickleball courts and auxiliary structures, such as benches, bleachers, and possibly a small shade structure. The courts are approximately 175' from the nearest homes and would require relocating the existing playground. Currently, this area of the park is not regularly utilized for programs or events, with the exception of the Summer Concert Series. However, staff believes that the summer concerts can be moved to other park locations, such as the Pepper Tree Pavilion at the east side of the park. Option B — Multi-Use Court (See Attachment 2) This location could not accommodate twelve courts, but it could provide a temporary solution until permanent courts were constructed. The multi-use court would allow for five pickleball courts oriented in a North/South direction, which is the preferred orientation due to the sun exposure when playing sports. The location would also allow for six pickleball courts oriented in an East/West direction, but as mentioned this orientation is not ideal. To staffs knowledge, the multi-use court at AVCP is the only roller hockey court still in operation in Ventura County. Currently, several pick-up roller hockey groups utilize the court on a regular basis. Additionally, a roller derby league has been utilizing the court for roller derby tournaments, and the city utilizes the court for regular Skate Nights during the Spring, Summer and Fall. The courts are also currently striped for basketball and are used somewhat frequently for pick-up games and practices. Should the Commission consider the multi-use court as a location for temporary pickleball courts, staff recommends striping the courts for pickleball, in addition to the other sports, and purchasing temporary pickleball nets since the court is frequently used by other organizations. Additionally, there would most likely need to be scheduled hours for pickleball use, as well as the other sports. Parks and Recreation Commission 10/03/2022 Regular Meeting Page 5 Option C — Southern California Edison Property (SCE) (See Attachment 3) Staff has been in contact with SCE regarding a potential License Agreement to utilize approximately fourteen acres of property adjacent to the north side of AVCP. Initial discussions with SCE regarding the construction of permanent facilities, such as pickleball courts, lighting, trails, parking lots and athletic fields has been positive. Staff is confident that pickleball courts could be constructed within the license area, as long as certain requirements are met, such as keeping the facilities a certain distance away from utility poles, and by providing access for emergency and maintenance operations. However, a License Agreement with SCE only provides for a 5-year term and may come with some risk to the city, should the city decide to invest in certain facilities without a long-term commitment from SCE. Currently AVCP has ten full size athletic fields, and the license area could accommodate an additional three fields. It may be appropriate to install pickleball courts on an existing athletic field at AVCP in the future, provided that three new fields will be constructed in the SCE license area. This would result in a net of two additional fields overall. Currently every athletic field is utilized on the weekends at AVCP by the many leagues that have Use Agreements with the city. Should the city consider a License Agreement with SCE, staff recommends considering pickleball courts on the athletic field that is currently utilized by Moorpark Musketeers Youth Football (MMYF). This would require moving the MMYF field to another location and potentially installing lights at the new location, as the lights were originally purchased and installed by MMYF. The MMYF field is adjacent to ample parking, can accommodate at least twelve pickleball courts, and is approximately 650' from the adjacent homes. Option D — Chapparal Middle School During the park tour, the Commission suggested that staff reach out to Moorpark Unified School District (MUSD) to see if there was a possibility of utilizing the existing pickleball courts at Chapparal Middle School (Chapparal). Staff has had several positive discussions with MUSD regarding this option. Currently Chapparal has ten semi- permeant pickleball courts that are utilized by the school for seasonal physical education classes. The courts are used for a variety of activities during the year and only installed with nets when the pickleball program is being taught. The courts are located on the south side of the campus and are currently separated by the main school grounds by fencing and gates. Adjacent to the south of the courts is a large parking lot that is also separated by fencing and gates. Since the nets would need to be removed daily, staff does not believe that these courts would be a viable option during the week due to the staff time and commitment from the city to set up and take down the nets. However, the courts could be available to the public on the weekends. City staff would be required to open and close the parking lot gates each day, install nets on Saturday morning, and take them down at the end of the day on Sunday. The courts are relatively close, approximately 6' apart, and do not have fencing to stop errant balls from entering adjacent courts, so some care will need to be taken by court users. Additionally, there are no lights at this facility, so the courts could only be used during the daylight hours. Restroom facilities are located less than a quarter mile away at Poindexter Park. Parks and Recreation Commission 10/03/2022 Regular Meeting Page 6 FISCAL IMPACT Option A - East of the Tennis Courts • Survey, civil engineer, landscape architect: $65,000 • Twelve pickleball courts, including fencing and lighting: $1,500,000 • Relocate playground structure and install new walkways: $250,000 $1,815,000 Option B — Multi-use Court • Restripe court, portable pickleball nets $15,000 $15,000 Option C — Southern California Edison Property (SCE) • Survey, civil engineer, landscape architect: $65,000 • Twelve pickleball courts, including fencing and lighting: $1,500,000 $1,565,000 Option D — Chapparal Middle School • Restripe court, pickleball nets $12,000 $12,000 The Community Wide Park Development Fund will have an estimated fund balance of $1,820,662 at the end of FY 2022/23. However, this funding has been earmarked for a variety of current City Council Strategic Objectives and Capital Improvement Projects, most notably the expansion of the Arroyo Vista Recreation Center. Currently pickleball is not a City Council Strategic Objective and is not listed as a FY 2022/23 Capital Improvement Project. Due to the fact that funding has not been set aside for new pickleball courts, staff recommends working with MUSD to enter into a Joint Use Agreement to utilize the courts at Chaparral Middle School on the weekends. This would allow for a temporary solution to the need for additional pickleball courts until funding becomes available to build permanent courts. It should be noted that the City Council recently approved the Development Agreement for the future Hitch Ranch Community. The agreement includes a provision whereby the developer will be required to pay the city $2,000,000 for future improvements to AVCP. This funding could be used to improve the area that is owned by SCE. The payment obligation will be made to the city prior to construction of the 200tr' home, which will take approximately seven to ten years. It should be noted that there are some staff time costs associated with the use of the courts at Chapparal. Currently the part time staff are scheduled between 9:30 a.m. and 10:30 a.m. depending on the season and number of rentals on the weekend. Most likely, Parks and Recreation Commission 10/03/2022 Regular Meeting Page 7 the pickleball courts would be open to the public at 8:00 a.m., which would require the part time staff to start earlier in the day. Annually, this would cost the city approximately $3,700 in staff time costs. STAFF RECOMMENDATION 1. Make a recommendation to the City Council to pursue a Joint Use Agreement with Moorpark Unified School District for use of the pickleball courts and parking lot at Chaparral Middle School. ATTACHMENTS: 1 . Option A — East of Tennis Courts 2. Option B — Multi-Use Court 3. Option C — Southern California Edison Property 4. Option D — Chapparal Middle School Attachment 1 OPTION A - EAST OF TENNIS COURTS - .. I „TT RELOCATED 1r PLAYGROUND . . . . - =,.. -..'.,..— —l' --- • ._- _ .. ... .:„ ?..___.„. TWELVE PICKLEBALL COURTS , tf.,. ------ .-: - 4. . A. ka 'oe- • °..-4 \ Now 0,\U\\U\U ow-4,-- U U . . - ,:kr, '.,. .: ..., ... • , , . ... -, . .-•-_,..., . • Or ' 00•.--,:a..-44f:ThL4. ...,--mi.7..4.-7AP - - -• -1±4N N . Attachment 2 OPTION B - MULTI-USE COURT ; , '' .� (5)PICKEEBALL CTS �' a N/S OI NTAf• 4, , .* . , , 4/• .y,� e x V e I pitx . , Asix. _ , , _ .._ e I _ ._ \., __ __ :-.------- %pita. ,,,„ 1:.,,-:_.' --- <;A !� �79 IS dL �LaWL "lw""" .. (6)PICKLEBALL COURTS 17- a - ENV ORIENTATION . 7 a' _ _ 4,. 4 s CD m i Attachment 3 OPTION C - SCE PROPERTY i .t li •. • PROPOSED(3)FUTURE SCE PROPERTY ~ATHLETIC FIELDS ('4 14-ACRES 11274, I `�;. t. i 1 s • 0 i • 1BRI9B ' .a -- e` l, a •- -; ' ' �' T}fLETICFIELD � t , i 0 (12) PICKLEBALL " COURTS t �1 xti 1 OR Attachment 4 OPTION D - CHAPPARAL MIDDLE SCHOOL POINDEXTER PARK RESTROOM y+� I 4 lit — 1 'Ma3 1 KL L (10)EXISTIN6 . Ali 4 T '4 ,___ • P C EBAL COURTS q r a .t:--7, \, r, CHAPARRAL MIDDLE SHOOL PARKING LOT WITH FENCING 4 1 � a }p S !. s 1 1 1