HomeMy WebLinkAboutAGENDA REPORT 2022 1019 CCSA REG ITEM 09ACITY OF MOORPARK, CALIFORNIA
City Council Meeting
of October 19, 2022
ACTION APPROVED STAFF
RECOMMENDATION. (VOICE VOTE:
UNANIMOUS)
BY A. Hurtado.
A. Consider Design and Budget for New City Hall Project at 323 Science Drive. Staff
Recommendation: Approve $6,550,000 as the preliminary budget for the City Hall
Tenant Improvement project. (Staff: Jessica Sandifer, Community Services
Manager)
Item: 9.A.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Community Services Manager
DATE: 10/19/2022 Regular Meeting
SUBJECT: Consider Design and Budget for New City Hall Project at 323 Science
Drive
BACKGROUND
In October 2021, the City Council authorized the purchase of 323 Science Drive as the
location for a new City Hall. Escrow closed in February 2022, and on February 16, 2022,
the City Council approved an Agreement with SVA Architects, Inc. (SVA) for Architectural
Design Services for the Tenant Improvements. SVA has been working on a
comprehensive tenant improvement project to reconfigure the building to provide enough
office space to house all staff, create a new public counter and a new City Council
Chamber.
DISCUSSION
The Design Development process for the new City Hall is nearly completed. The Science
Drive building was originally constructed in 1999. The pre-acquisition building inspection
identified a number of deferred maintenance items that needed to be addressed namely
a new roof, replacement of half of the heating, ventilation, and air-conditioning (HVAC)
equipment, and replacement of leaking window seals. In addition to design of these
“unseen” but important improvements, the Architect and staff have spent a lot of time on
the interior tenant improvement design, which includes a full office space build out of a
warehouse area. The design has been refined several times to ensure an effective
working environment for staff, and a friendly public counter experience, along with
correction of all deferred maintenance items, while also being mindful of costs to construct
the project.
Some of the cost saving measures implemented include re-use of all the existing office
spaces on the second floor to reduce the number of newly constructed office spaces;
reducing the renovations in the existing restrooms to address only accessibility issues,
and maintaining existing tile floors, instead of replacing with carpet. In addition to
addressing accessibility issues throughout the building, the entire lower floor is being
Item: 9.A.
459
Honorable City Council
10/19/2022 Regular Meeting
Page 2
converted to a new larger City Council Chamber with seating for 80 people and
Development Services space, which includes new office and cubicle spaces for
Community Development, Public Works, and contract Building and Safety staff, a larger
City Council conference room for closed session and committee meetings, and an
expanded vault and storage area. On the second floor, a collaboration space, and a mini-
suite that can be leased out to other government agencies to provide a location to serve
the east County is contemplated. Utilities to the building rely on electricity only and
therefore an emergency power generator will be added to ensure continuity in vital
government services during power outages. To save costs, the parking lot pavement and
striping improvements are being included as bid alternates in case the costs exceed the
budgeted amount, which allows the deferral of those improvements to a later phase along
with a comprehensive update of the site landscaping.
With Design Development completed, the Architect has prepared a construction estimate
which will be used to set the budget for the project. The estimated cost to construct the
tenant improvements is $5,700,000 plus the cost to procure office furnishings at $850,000
for a total construction cost of $6,550,000. It is important to remember that the ultimate
construction cost will depend on the bids that are received when we go out to bid in early
2023 which may be less than or exceed this budget estimate. At this time, staff is
requesting approval of the working budget for the City Hall Tenant Improvement project
and furniture procurement. A formal budget amendment with finalized contract amounts
and fund appropriations will be offered for Council consideration at a later time.
FISCAL IMPACT
The funds to construct the tenant improvements are anticipated to come from the City
Hall Building Improvement Fund (3001) first, with the remainder from the Special Projects
Fund (3004). While fiscal year end 2021/22 numbers have not been finalized, the
estimated Fund Balance in these two funds is shown below (dollars in millions).
Fund Estimated FYE
21/22 Fund
Balance
FY 22/23
Previously
Budgeted Net
Expenses
Net Estimated
Available Fund
Balance
City Hall Building
Improvement (3001)
$4.5 - 5 $2.3 $2.2 - 2.7
Special Projects
Fund (3004)
$26.1 – 27.1 $1.1 $25 - $26
As a reminder, the Special Projects fund is intended to provide City contributions to major
capital projects. Replenishment of this fund is partially from developers and partially from
any remaining surplus General Fund dollars from the preceding year. The final fund
balance in the Special Projects Fund at fiscal year-end is determined after all General
Fund interfund transfers have been approved and the amount of remaining surplus to be
swept can be determined.
460
Honorable City Council
10/19/2022 Regular Meeting
Page 3
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council Economic Development Strategy, Goal 3,
Objective 3.12: “Identify and transition to temporary City Hall location.”
STAFF RECOMMENDATION
Approve $6,550,000 as the preliminary budget for the City Hall Tenant Improvement
project.
Attachment: Proposed Design of 323 Science Drive
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