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Home My WebLink AboutAGENDA REPORT 1986 0303 CC REG ITEM 10A � �, �� MOORPARK ITEM I S . a ��,,) JAMES D. WEAK STEVEN KUENY Mayor �. City Manager THOMAS C. FERGUSON t• �`- CHERYL J. KANE Mayor Pro Tern City Attorney ALBERT PRIETO 01.40 �A Councilmember AVMs b� RICHARD MORTON M`r-74, Director of DANNY A. WOOLARD � Community Councilmember �* Development LETA YANCY-SUTTON - R. DENNIS DELZEIT Councilmember City Engineer DORIS D. BANKUS JOHN V. GILLESPIE City Clerk MEMORANDUM Chief of Police THOMAS P. GENOVESE City Treasurer T O : The Honorable City Council FROM : Steven Kueny, City Manager DATE : February 26, 1986 (City Council meeting of 3/3/86) S U B J E C T : Assessments for 1986-87 Fiscal Year The attached proposals are for the necessary services to establish assessments for both the City-Wide Park (A.D. 85-1) and Lighting and Landscaping (A.D. 84-2) Districts for the 1986-87 Fiscal Year. The proposal is based upon the use of the same method of spread as used in 1985-86 with refinements to that method including the sit- uation brought to the City staff' s attention concerning Mrs. Clement and similar situations (Commercial vs Residential land designation) . It also includes use of a separate zone of benefit for Tract 2805 (Pacifica and Pardee) for ultimate construction of the median Tierra Rejada Road and maintenance of certain landscaped areas along a perimeter of the tract including the slopes on the south side of Tierra Rejada Road. The proposal includes two (2) man-days of field review for each District. • RECOMMENDED ACTION Authorize approval of preparation of the Engineer ' s Report for Assess- ment District Nos. 84-2 and 85-1 for 1986-87 pursuant to the proposals submitted by the City Engineer. /crl 799 Moorpark Avenue Moorpark, California 93021 (805)529-6864 / ✓ CITY OF MOORPARK OFFICE OF CITY MANAGER ADDITIONAL SERVICES AUTHORIZATION (86-2) This authorizes the City Engineer to perform the services described below under the terms and conditions set forth herein . NATURE OF SERVICES : Renewal of Lighting Maintenance Assessment District No. 84-2 See Attached. — RECEIVED -- JAN201996 City of Moorpark TIME SCHEDULE: Provide these services in accordance with the following schedule : See attached. COMPENSATION PROVISIONS : X Hourly Rates Per Agreement; not to exceed $ 3 , 977 without further authorization. Progress payments on a monthly basis . Lump sum price of $ , payable as work progresses to City Manager ' s satisfaction. Progress payments on a monthly basis . Time and material ; not to exceed $ without further authorization. Progress payments on a monthly basis . As follows : TERMS : A. Ownership of documents created in the fulfillment of these services shall rest with City of Moorpark . B. Redesign work, changes in scope of services , preparation of alternate designs or drawings , delays causing expense to City of Moorpark, or other similar events may necessitate revision of the time schedule and/or compensation provisions . C. Either party may terminate this authorization upon giving a ten ( 10) day written notice of such termination to the other party . In such case compensation shall be limited to the amount due for work completed up to the time of termination. ACCEPTe BY: CITY OF MOORPARK �'�� z By : G ft- City Manager DATE : I/ 7�a 6 DATE: CITY OF MOORPARK SCOPE OF SERVICES RENEWAL OF LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 84-2 I . City Engineer will meet with the City to accomplish the following: 1 . Meet with the City and establish guidelines for land uses, i .e. , mixed uses (residential and commercial) . 2 . Using last years formula, make appropriate adjustments to unit values to the satisfaction of the Engineer for land uses. 4. Identify any new special zones within the City and their accompanying values. 5 . Set dates for the hearings. II . City Engineer will provide the following : It should be noted that the service offered takes into consideration some efficiencies of work effort in Districts 84-1 and 84-2. Our quote reflects these efficiencies as a single event and is divided equally between the 2 districts. The Scope of Services will include an initial spread to be used by the City and City Engineer as a working copy to establish the preliminary spread and Engineer 's Report to be submitted to the City Council for the first hearing . r&1,o-vs.vt-ems- mo t y v, to a. Obtain the computer tape of the latest equalized Assessor 's Roll . b. Modify, as appropriate, the boundary map to reflect the existing land uses. Field verification will be limited to two man days unless additional appropriations are authorized by the City. c. One copy of preliminary spread . d. Ten copies of Preliminary Engineer 's Report. e. Insertion of addresses and notices into envelopes46-1 t° cc /2-e, ' /o. p-,,, . ., . eLA,„ cCg�p .... .e.-4 eat ! ,.dc�r .�» ._B/ Ls- a�% :-, +�t. / �.�► c...y €s ' , f. Deliver to City inserted envelopes . g . One copy of final spread. h. Ten copies of Final Engineer 's Report. i. One copy of final spread to the County Assessor. j . Provide a magnetic tape to the County Assessor . k . The City Engineer will participate in all hearings . The City will provide the following : 1 . City will provide budget data for 1985-86 fiscal year with a breakdown of special zones as appropriate. Y 2 . Printout from County with fallouts of latest equalized Assessor 's Roll . i3 . Assessor maps with special zones identified, for the latest equalized Assessor 's Roll. 4. All data pertinent to special benefit zones : a. Annual budget of improvements , or services. b. Description of improvements, or services . 5 . A current street lighting and landscape inventory map of the City including a list of any revisions from the 1984/85 inventory map (Provided by Edison) . 6. A list of any additional or revised multiple- family dwellings by street address or Assessor 's Parcel Number indicating the number of dwelling units per parcel. , nd mat et is 1- ba& . 7 1--.1X .40 4 G..c. ,2vri4 de 7 . Thc io b � st et `� a r ass .o As ess is P /t6 mbroanyad it ' n oy`isbitt o e ties he h eels ent and Pri -o way ( «+u. 4 .c.l+ z.4, ;pi1.42.4.44 47, 11 ��440-44"-A4-4 8. Window envelopes , with City return address City a. a, Engineer will deliver to the City inserted envelopes . 10 . Notices, Resolutions, Cover letters - Whatever the City wants to include in envelopes . 1 i Note: View Special Zones The following represents a list of New Special Zones: No new special lighting zones are anticipated. City to provide schedule (the following is suggested) . Description Date a. Initial Resolution February, 1986 Council orders Engineer to prepare and file a report. b. Resolution of Intention April, 1986 File Engineer 's Report Council adopts Engineer 's Report as filed or as modified and sets date, time, and place for hearing . Time and Place of Hearing : May, 1986 First regular meeting in May c. Publish,Notice of Hearing April, 1986 The Clerk to publish notice. Protest Period April to May, 1986 d. Hearing May, 1986 Hold public hearing, 4-4pgro late. Confirmation of Diagram and Assessment via resolution renewing District and ordering implementation. -3- III . Cost Breakdown: A. Obtain County Computer Tape $ 100.00 B. Computer Input - Output 1 . Read County Tape $ 39.00 2. Setup Keep Files $ 36.00 3 . Run Translator Program $ 100 .00 4. Modify Units File $ 80 .00 5. Modify Special Zone Files $ 200.00 6 . Run Assessment Program $ 197 .00 7 . Check and Correct Printout $ 482.00 8. Print Spread for Initial Meeting $ 90 .00 C. Meet with City Staff D. Write Preliminary Report 1 . Modify Existing Report to Reflect $ 872.00 Requested Changes. 2. Modify Assessment Spread on Com- $ 203 .00 puter . 3 . Print Ten Copies of Preliminary $ 141 .00 Engineer 's Report. 4. Print Two Copies of Assessment $ 90 .00 Spread. 5. Print Notices, Stuff Envelopes $ 200 .00 and Deliver to City for Mailing. E. Attend Public Hearing 1. Submit Preliminary Engineer ' s Report. 2. Submit Computer Assessment Spread. F. Results of Public Hearing . 1 . Submit Preliminary Engineer 's $ 474.00 Report and Print Eleven Copies. $ 141 .00 2. Revise Assessment Spread on $ 200 .00 Computer and Print Three $ 135.00 Copies. -4- G. Attend Public Hearing 1. Submit Final Engineer 's Report 2. Submit Computer Assessment Spread H. County Assessor 1. Submit One Copy of Approved Engineer 's Report. 2. Submit One Copy of Approved Assessment Spread. 3 . Submit One Magnetic Tape of $ 197.00 Approved District. TOTAL $3,977 .00 EL:RDD:sm,5 -5- CITY OF MOORPARK -- RECEIVED -.• OFFICE OF CITY MANAGER JAN a1stj5 City of Moorpark ADDITIONAL SERVICES AUTHORIZATION (86-3) This authorizes the City Engineer to perform the services described below under the terms and conditions set forth herein. NATURE OF SERVICES : Renewal of Parks Maintenance Assessment District No. 85-1 (See attached) 1v�.0140-t14" ► R.„ 6,4„,." TIME SCHEDULE: Provide these services in accordance withu following schedule : �� (see attached) Gam' COMPENSATION PROVISIONS : X Hourly Rates Per Agreement; not to exceed $ 3 ,977 without further authorization. Progress payments on a monthly basis . Lump sum price of $ , payable as work progresses to City Manager ' s satisfaction. Progress payments on a monthly basis . Time and material; not to exceed $ without further authorization. Progress payments on a monthly basis . As follows : TERMS : A. Ownership of documents created in the fulfillment of these services shall rest with City of Moorpark. B. Redesign work, changes in scope of services , preparation of alternate designs or drawings , delays causing expense to City of Moorpark, or other similar events may necessitate revision of the time schedule and/or compensation provisions . C. Either party may terminate this authorization upon giving a ten ( 10) day written notice of such termination to the other party . In such case compensation shall be limited to the amount due for work completed up to the time of termination. ACCEPTED6--P/14414;6 BY: CITY OF MOORPARK By : p/ City Manager DATE : `" / 7 d DATE: f. Deliver to City inserted envelopes. g . One copy of final spread. h. Ten copies of Final Engineer ' s Report . i . One copy of final spread to the County Assessor . j .. Provide a magnetic tape to the County Assessor . k . The City Engineer will participate in all hearings . The City will provide the following : 1 . City will provide budget data for 1985-86 fiscal year with a breakdown of special zones as appro- priate. 2. Printout from County with fallouts of latest equalized Assessor 's Roll. 3 . Assessor maps with special zones identified, for the latest equalized Assessor 's Roll. 4. All data pertinent to special benefit zones : a. Annual budget of improvements, or services. b. Description of improvements, or services . 5. A current s and landscape inventory map of the City including a list of any revisions from the 1984/85 inventory map - (Previded---bp- 6 . A list of any additional or revised multiple- family dwellings by street address or Assessor 's Parcel Number indicating the number of dwelling units per parcel . If City is not able to provide, the City Engineer will accomplish on a time and material basis . 7 . The location by street address or Assessor 's Parcel Number of any additional or revised public utility properties, other than easements and rights-of-way. 8. Window envelopes, with City return address . City Engineer will deliver to the City inserted envelopes . 10 . Notices, Resolutions , Cover letters - Whatever the City wants to include in envelopes . -2- Note: New Special Zones AThe following" repr$sents a,list of Neva Special Zones : ,G RPLY=851, P ct 2465 n $228 00 assessment to be spread over a six year pe ods among 622 single family residences . fr ''""`,-+K-lt.�.._.:^, Cr/—l..�i..ti,....�..y., �t�-'�r.t ,EGY-+--�,-V-'.'�y.•,,..�..j ,�.'�-t.w„-tl� City to provide schedule (the following is suggested) . Description Date a. Initial Resolution February, 1986 Council orders Engineer to prepare and file a report. b. Resolution of Intention April , 1986 File Engineer 's Report Council adopts Engineer 's Report as filed or as modified and sets date, time, and place for hearing . Time and Place of Hearing: May, 1986 First regular meeting in May c . Publish Notice of Hearing April, 1986 The Clerk to publish notice. Protest Period April to May, 1986 d. Hearing May, 1986 Hold public hearing , if appropriate. Confirmation of Diagram and Assessment via resolution renewing District and ordering implementation. :.?'C C....../ 1, .f./\ L e ,t!, , Gc,1 . w .. • {! {,.4 cyf �' 44 Q"^ s "^ f `? —tr--y‘-vl, III . Cost Breakdown: A. Obtain County Computer Tape $ 100 .00 B. Computer Input - Output 1. Read County Tape $ 39.00 2. Setup Keep Files $ 36 .00 3 . Run Translator Program $ 100 .00 4. Modify Units File $ 80 .00 5. Modify Special Zone Files $ 200 .00 6 . Run Assessment Program $ 197 .00 7 . Check and Correct Printout $ 482.00 8. Print Spread for Initial Meeting $ 90 .00 C. Meet with City Staff D. Write Preliminary Report 1 . Modify Existing Report to Reflect $ 872.00 Requested Changes. 2. Modify Assessment Spread on Com- $ 203 .00 puter. 3 . Print Ten Copies of Preliminary $ 141 .00 Engineer 's Report. 4. Print Two Copies of Assessment $ 90 .00 Spread. 5. Print Notices, Stuff Envelopes $ 200 .00 and Deliver to City for Mailing . E. Attend Public Hearing 1. Submit Preliminary Engineer 's Report. 2. Submit Computer Assessment Spread. F. Results of Public Hearing . 1 . Submit Preliminary Engineer 's $ 474.00 Report and Print Eleven Copies. $ 141 .00 2 . Revise Assessment Spread on $ 200 .00 Computer and Print Three $ 135.00 Copies. -4- G. Attend Public Hearing 1. Submit Final Engineer 's Report 2. Submit Computer Assessment Spread H. County Assessor 1. Submit One Copy of Approved Engineer 's Report. 2. Submit One Copy of Approved Assessment Spread. 3. Submit One Magnetic Tape of Approved District. $ 197.00 TOTAL $3 ,977.00 EL:RDD:sm,5 -5-