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HomeMy WebLinkAboutAGENDA REPORT 2022 1102 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA City Council Meeting of November 2, 2022 ACTION ADOPTED RESOLUTION NO. 2022-4143. (ROLL CALL VOTE: UNANIMOUS) BY A. Hurtado. E. Consider Resolution Amending the Classification Plan for Non-Competitive and Competitive Service Employees Revising the Job Description for Public Works Manager and Rescinding Resolution No. 2022-4114. Staff Recommendation: Adopt Resolution No. 2022-4143 amending the Classification Plan and rescinding Resolution No. 2022-4114. (Staff: PJ Gagajena, Assistant City Manager) (ROLL CALL VOTE REQUIRED) Item: 10.E. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: PJ Gagajena, Assistant City Manager DATE: 11/02/2022 Regular Meeting SUBJECT: Consider Resolution Amending the Classification Plan for Non- Competitive and Competitive Service Employees Revising the Job Description for Public Works Manager and Rescinding Resolution No. 2022-4114 BACKGROUND/DISCUSSION The job description for Public Works Manager is proposed to be revised in the Classification Plan due to staffing changes in the Public Works Department and the need to update job responsibilities of the position to attract a wider pool of candidates to fill the current vacancy. The Public Works Department took the opportunity to reevaluate positions in their department after the departures of the Public Works Manager and Assistant Engineer during the past five months. Challenges in attracting a talented applicant pool due to the current job market and economy has intensified the need to implement creative recruitment strategies and review the City’s classification plan. The essential functions of the Public Works Manager position are proposed to be revised on the job description to specify the management of certain projects and programs; include duties related to inspection, fee analysis, investigation, and the issuance of grading and encroachment permits; and update working conditions for the field environment. See attachment to view additions or changes in legislative format. FISCAL IMPACT There is no fiscal impact to revising the job description of Public Works Manager as there are no changes to the position’s salary range or compensation paid in the form of fringe benefits. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. Item: 10.E. 393 Honorable City Council 11/02/2022 Regular Meeting Page 2 STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) Adopt Resolution No. 2022-____ amending the Classification Plan and rescinding Resolution No. 2022-4114. Attachment: Draft Classification Plan Resolution No. 2022-___ (including only revised position) 394 RESOLUTION NO. 2022-4114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN FOR NON-COMPETITIVE, AND COMPETITIVE SERVICE EMPLOYEES REVISING THE JOB DESCRIPTION FOR PUBLIC WORKS MANAGER REMOVING THE POSITION OF LABORER/CUSTODIAN IV AND RESCINDING RESOLUTION NO. 2022-40814114 WHEREAS, the City Council adopted Resolution No. 2022 -4081 4114 on March 16,July 6, 2022, establishing a revised classification plan and job descriptions for Non - Competitive and Competitive Service employees; and WHEREAS, at the regular meeting on July 6November 2, 2022, the City Council has determined that the City’s Classification Plan should be amended to revise the job description for the position of Public Works Manager remove the position of Laborer/Custodian IV; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The job description attached as Exhibit A to this resolution is hereby adopted into the City’s Classification Plan. SECTION 2. The City Manager shall have the authority to make temporary additions or deletions to the Classification Plan in the interest of efficient and effective administration of the Plan. Such alterations shall not become an approved part of the Plan until adoption by City Council resolution. SECTION 3. For all Classification Plan job descriptions which contain a reference to City, City of Moorpark, or City Council, such reference may also include responsibility for other governmental public agencies for which the Moorpark City Council serves as the governing body or has entered into a joint exercise of powers agreement, including but not limited to the Successor Agency of the Redevelopment Agency of the City of Moorpark, Successor Housing Agency of the Redevelopment Agency of the City of Moorpark, Moorpark Public Financing Authority, Industrial Development Authority of the City of Moorpark, and Moorpark Watershed, Parks, Recreation, and Conservation Authority. SECTION 4. Resolution No. 2022-4081 4114 is rescinded and this resolution shall become effective upon adoption. ATTACHMENT 395 Resolution No. 2022-4114 Page 2 SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 6th 2nd day of JulyNovember, 2022. _________________________________ Janice S. Parvin, Mayor ATTEST: __________________________________ Ky Spangler, City Clerk Exhibit A: Classification Plan and Job Descriptions 396 Resolution No. 2022-4114 Page 3 EXHIBIT A City of Moorpark Classification Plan and Job Descriptions 397 Resolution No. 2022-4114 Page 4 PUBLIC WORKS MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage, supervise, and coordinate the assigned programs, services, activities and operations of the Public Works Department, including supervising one or more divisions and managing the City’s capital improvement projects; to coordinate assigned programs and activities with other City departments, divisions, developers, contractors, and outside agencies; to administer professional services and construction contracts; and to provide highly responsible and complex administrative support and professional assistance to the Department Head. This position is overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives direction from Department Head, Deputy City Manager, Assistant City Manager or City Manager. Exercises direct and primary supervision over technical, professional and clerical staff, administers contracts and monitors performance. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Provide responsible staff assistance and support to assigned Department Head, Deputy City Manager, Assistant City Manager or City Manager. 2. Assume direct responsibility for administering and monitoring assigned programs, projects, services, and activities of one or more department divisions, including contract administration, grant management, time accounting, purchasing, budget preparation, and supervision. 3. Provide significant managerial support in the development and administration of the annual department budget; including development the forecast of funds needed for staffing, equipment, materials, and supplies. 4. Plan and coordinate the work plan for the assigned program, division, and/or department. 5. Manage Public Works Department contracts for services as assigned by the Department Head. 398 Resolution No. 2022-4114 Page 5 6. Administer and oversee a variety of projects and programs as assigned, which may include: May administer the Capital Improvement, Traffic Regulatory, Graffiti Abatement, Fleet Maintenance, City Transit, and/or Crossing Guard Programs. 7. Supervise and participate in the design, management, coordination, construction, inspection, and progress of assigned projects, including capital projects, and ensure conformance with contract plans and specifications; make recommendations on approval of progress payments and change orders, prepare progress reports on projects under construction, and maintain project files. 8. Meet with property owners, engineers, contractors, architects, and the general public concerning interpretation and application of City and Department policies and procedures. 7.9. Participate in employee selection and supervise, train, motivate and evaluate assigned personnel; prioritize work activities and projects and review work of assigned personnel for accuracy; prepare performance evaluations and work with employees to correct deficiencies. 8.10. Prepare agreements; oversee and administer contracts, including contract development, coordination, and review of services and processing of invoices; and direct the work of consultants and contractors. 9.11. Monitor legislative developments related to areas of responsibility. 10.12. Participate in the development and administration of annual operating budget for the department, and program and division areas of responsibility, including the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and recommend budget adjustments and approval of expenditures within approved limits;. assist with procurement of equipment and capital project budget monitoring; and assist with engineering fee analysis. 11.13. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental and City policy, appropriate service and staffing levels. 12.14. Draft goals, objectives, policies, procedures, and priorities for assigned programs; implement and administer the approved goals, objectives, policies, procedures, and priorities for assigned programs. 13.15. Receive and respond to difficult and sensitive inquiries and complaints from the public, press, or other agencies. Investigate field problems, including but not limited to grading, encroachment permits, right- of-way, property line information, utility information, slope stability, stormwater and groundwater issues, improvement plan check and payment processes. 399 Resolution No. 2022-4114 Page 6 14.16. Prepare and present staff reports, ordinances, resolutions, and other supporting documentation for City Council and appointed commissions and boards; may be assigned responsibility fo r a commission or board, including agenda process and completion of legislative records. 15.17. Prepare and monitor project and program grants and related documentation required to retain grant eligibility and funding. 16.18. Conduct a variety of organizational and operational studies and investigations; recommend modifications to City or department programs, policies, procedures and fees as appropriate. 17.19. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the areas of responsibility; represent City at local and regional meetings. 18.20. Prepare press releases, newspaper articles, public service announcements and newsletters; respond to press inquiries. 19.21. May conduct confidential investigations. 22. May assist with development monitoring and condition compliance. 20.23. Assist with issuance of grading and encroachment permits. 21.24. May serve as liaison for the assigned department with other City divisions and departments, outside agencies, public and private organizations, and community groups; make presentations as required; negotiate and resolve sensitive and controversial issues. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: • Operational characteristics, services and activities of a municipal public works program, including public works maintenance and operations, capital improvement engineering and administration, and traffic engineering. • Modern methods, tools equipment, materials, and work practices utilized in the design, installation, operation, maintenance, and repair of public works facilities and systems. 400 Resolution No. 2022-4114 Page 7 • Types and level of maintenance and repair activities generally performed in a public works program. • National Pollutant Discharge Elimination System (NPDES) requirements for capital projects, development projects, and maintenance activities. • Practices of public transit and paratransit programs. • Floodplain management. • Principles and practices of construction/capital improvement project management, administration, and coordination. • Management skills to analyze programs, policies and operational needs. • Principles of supervision, training and performance evaluation. • Principles and practices of municipal budget preparation and administration. • Principles and practices of contract administration. • Principles and practices of program development and administration. • Principles of conducting a workplace investigation. • Purchasing procedures and practices. • Methods of research, program analysis, and report preparation. • Modern office procedures, methods, and equipment. • English usage, spelling, grammar, and punctuation. • Principles of mathematics and statistics. • Pertinent Federal, State and local laws, codes and regulations. Ability to: • Provide managerial support in directing a comprehensive public works program, which may include oversight of services and activities of one or more budgeted department divisions. • Perform complex administrative and analytical activities for assigned programs. • Understand the organization and operation of the assigned department as necessary to perform assigned responsibilities. • Manage, direct and coordinate the work of support staff. • Select, supervise, train and evaluate staff. • Prepare and administer division and/or department budgets. • Interpret and apply Federal, State, and local laws, regulations, policies and procedures. • Develop and administer division or department goals, objectives, policies, and procedures. • Effectively manage contracts and evaluate the work of contractors. • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. • Analyze problems, identify alternative solutions, project consequenc es of proposed actions and implement recommendations in support of goals and objectives. • Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. 401 Resolution No. 2022-4114 Page 8 • Prepare and present clear and concise administrative and financial reports to a variety of City officials and the public. • Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. • Research, analyze, and evaluate new service delivery methods and techniques. • Research and prepare effective grant proposals. • Independently prepare correspondence and memoranda. • Communicate clearly and concisely, both orally and in writing. • Operate and use modern office equipment including computer, printers and copiers. • Enter data on a computer at a speed necessary for successful job performance. • Establish and maintain effective working relationships with those contacted in the course of work. • Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. • Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. • Maintain physical condition appropriate to the performance of assigned duties and responsibilities. • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience Six years of increasingly responsible municipal public works experience, including two years of administrative and supervisory responsibility. Training Equivalent to a Bachelor’s degree from an accredited college or university with major course work in engineering, public administration, business administration, urban studies, economics, or a related field. A Master’s degree is desirable. License or Certificate: Possession of or ability to obtain and maintain an appropriate, valid California driver's license. 402 Resolution No. 2022-4114 Page 9 WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces.occasional field environment. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity., standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Specific vision abilities required by the job include close vision, color vision and the ability to adjust focus. 403