The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 1987 0304 CC REG ITEM 08D isriLm g'n MOOR ARK THOMAS C. FERGUSON STEVEN KUENY Mayor City Manager CLINT HARPER, Ph.D. ,.„K c��, CHERYL J.KANE Mayor Pro Tern o��o City Attorney ELOISE BROWN F�/^ PATRICK RICHARDS,A.I.C.P. Councilmember � �A Director of JOHN GALLOWAY .4 Community Development Councilmember o0 R. DENNIS DELZEIT BERNARDO PEREZ City Engineer Councilmember JOHN V.GILLESPIE MAUREEN W.WALL Chief of Police City Clerk MEMORANDUM THOMAS P.GENOVESE City Treasurer TO: The Honorable City Council FROM: Steven Kueny, City Manager DATE: February 27, 1987 SUBJECT: LIGHTING MAINTENANCE ASSESSMENT DISTRICT (AD-84-2) BACKGROUND At the February 18, 1987 meeting, City Council considered initiation of the annual proceedings for the subject District pursuant to the Landscape and Lighting Act of 1972. The City Council deferred action on the two (2) matters before them; 1) the Resolution initiating proceedings , and 2) authorization for preparation of the Engineer' s Report. The Council requested additional background information concerning the District. To assist in providing the requested information, the following reports are attached: 1. January 10, 1985 - City Manager Memorandum NOTE: All but Item 5 are 2. May 16, 1985 - City Manager Memorandum attached to companion report on AD-85-1. 3. May 29, 1985 - City Manager Memorandum ****** 4. June 13, 1985 - City Manager Memorandum 5. May 30, 1986 - City Manager Memorandum 6. December 5, 1986 - Asst. City Engineer Memorandum 7. 1986/87 Engineer's Report (previously provided) In summary, these reports provide part of the background for the District and its expansion to include landscaping improvements and maintenace and tree trimming and removal . Pertinent points include the following: 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 The Honorable City Council Page 2 February 27, 1987 1. Consolidation of AD-84-1 (Griffin Homes, Tract 2851, west of Moorpark College) with AD-84-2; there have been no expenditures by the City since Griffin Homes has not corrected all deficiencies. 2. Maintenance of the Tierra Rejada Road median and parkways, formerly a part of AD-83-1 3. Cost for tree removal funded by AD-84-2 in the amount of $25,000 per year; with cost of replacing street, curb, gutter and sidewalk damaged by the trees funded by gas tax. 4. $10,000 per year for tree trimming 5. $6,680 per year to fund improvement of currently unimproved areas of public rights-of-way. A list of such areas included in Exhibit "A" of the attached May 29, 1985 memorandum. The recently approved improvement at Moorpark and Peach Hill Roads, in conjunction with the Marlborough Homeowners ' Association is partially funded by AD-84-2. 6. Currently have 995 street lights at a projected annual cost of $118,000. An estimated 700 additional lights are expected to be added within the next 16 months (by July 1, 1988) . Developers are required to pay for the first years ' energy charges for their projects. 7. AD-84-2 was formed during the City' s first year of incorporation and became operative July 1, 1984. Prior to incorporation, County Service Area (CSA) No. 14 funded street lights with a combination of property taxes and assessments. As part of the incorporation process, the property taxes of about $20,000 were made part of City' s general property tax. The CSA property tax had been a portion of the County' s 1% tax rate and was apportioned each year by the Board of Supervisors. In 1984/85, the Lighting Assessment for a single-family residential parcel was $28.54. 8. The slopes south of Tierra Rejada Road in Tract 2865 (Pacifica and Pardee) were in a 1972 Act District created by the County in 1979. No assessments have been levied for the maintenance of these slopes since the porject is just now building out. This reponsibility has been assumed by AD-84-2. In addition beginning with 1986/87, there was a four (4)-year assessment for the 622 lots on Tract 2865 to fund median improvements on Tierra Rejada Road. Pacifica has installed the median, excluding landscaping, and the City has agreed to to reimburse them for certain costs. It is anticipated that a similar arrangement will be negotiated with Pardee for their portion of Tierra Rejada Road. In addition, other landscaped areas along Peach Hill , Moorpark and Tierra Rejada Roads in the Pacifica, Pardee and Warmington projects are planned to be maintained by AD-84-2. They are not an active Homeowners' Association for Tract 2865. It was also planned that only the lots in those projects would pay for these costs. The Tierra Rejada Road median landscaping is also planned to be AD-84-2 funded. Urban West Communities has also requested that the recently installed entry monuments at Buttercreek Road and 118 and landscaping along Williams Ranch Road be considered for maintenance by AD-84-2. The Honorable City Council Page 3 February 27, 1987 Another example is the proposed planter in the pending Glen Haven project (Tract 3306) . These areas could also be funded on zone basis with primary funding provided by those that most directly benefit from the improvements. The City' s AD-84-2 has also been planned as a back-up mechanism, at the City's discretion, in the event the private (Homeowners ' Association) mechanism responsible for maintenace fails to do so. This is the case in the Cal Prop, Warmington and Griffin projects. 9. The current method of spreading costs is on a City-wide basis, except for the portion of former AD-84-1 west of Moorpark College, and the Tierra Rejada Road median improvements being funded by Tract 2865. As illustrated by the above instances, a zone basis for assessing benefit for landscaping costs should be considered. In 1986/87, the Council approved a new use code that assessed lots on streets without street lights at a lower level than those with lights on their street. No additional changes on the lighting assessment have been recommended for consideration. If the Council is interested in considering changes to the method of spread for landscape costs to create zones of benefits, it is necessary that such changes be considered as soon as possible to allow for them to be incorporated in the annual program. I recommend that the matter of zones of benefit be referred to the Public Works Committee for a report back to the City Council . Incorporation of any zones of benefit will require additional costs for preparation of the Engineer' s Report. This should not delay the authorization for the Engineer to begin prepartion of the Report. Portions of the work can be accomplished without a decision on the proposed zones of benefit. 10. Funding options include the gas tax and general funds and reduction or elimination of maintenance of landscaped areas. 11. Current year estimated revenue and expenditures amounts are included in the attached Engineer' s Report and May 30, 1986 memorandum. These costs include 20% of the Facilities Coordinator position. 12. If AD-84-2 continues in existence and includes maintenance of landscaping and tree trimming and removal , the District should be re-titled as the Lighting and Landscaping Maintenance Assessment District. It is important that the annual process be initiated so it can be completed prior to July 1, 1987. Commencement of the process does not preclude termination of the proceedings at a later time, not making assessments for 1987/88, lowering assess- ments by supplementing with other funding sources or reducing or eliminating maintenance or modifying the method of spread. RECOMMENDED ACTION: 1. Receive and file the Report 2. Direct the Public Works Committee to develop a recommendation, in conjunction with the City Engineer, for a revised method of spread based on zones of benefit for the landscaped areas. The Honorable City Council Page 4 February 27, 1987 3. Adopt Resolution No. 87- 3 7 , initiating proceedings for annual assessments. 4. Authorize preparation of the Engineer's Report at a cost not to exceed $4,416, with additional appropriation to be considered if the Council approves any zones of benefit. 5. Re-title AD-84-2 to the Lighting and Landscaping Maintenance Assessment District. MOORPARK, CALIFORNIA City Council ;Meting S K:i g b of .�— 4) 198Z ACTION: Q,p Attachments A Lei9-i tivyb2.44 /owl By C