HomeMy WebLinkAboutAGENDA REPORT 1988 0504 CC REG ITEM 11H MOORPARK iTEf /2%
JOHN PATRICK LANE STEVEN KUENY
Mayor .#" °9�,� City Manager
ELOISE BROWN o° �� CHERYL J. KANE
Mayor Pro Tern FA , City Attorney
JOHN GALLOWAY ��� PATRICK RICHARDS, A.I.C.P.
Councilmember � o\\v� Director of
CLINT HARPER, Ph.D. o` Community Development
Councilmember 4110"
R. DENNIS DELZEIT
BERNARDO M. PEREZ eo City Engineer
Councilmember JOHN V. GILLESPIE
MAUREEN W. WALL Chief of Police
City Clerk THOMAS P. GENOVESE
City Treasurer
MEMORANDUM
TO: The Honorable City Council FROM: Maureen W. Wall , City Clerk9 DATE: April 28, 1988
SUBJECT: Discontinuance of practice - mailing of
assessment districts notices
It has been a past practice of the City Council to direct that a notice be
sent to all residential addresses within the City concerning the resolution
of intent to levy and collect assessments for the City' s assessment
districts. By law, the City must only send a direct mailing to all
residents affected by an assessment district when the City is seeking to
establish a new assessment district. Streets and Highways Code Section
22626 states, "The clerk shall give notice of hearing by causing the
resolution of intention to be published. "
The City Engineer' s office estimates the City will be sending notices to
approximately 7,000 residences this year. In light of the costs of
pre-stamped envelopes, in addition to the duplication of the notices,
coordination of placing notices in the envelopes, affixing labels and
bundling the envelopes, staff felt the process should be re-evaluated.
It has been determined that the cost of envelopes alone will be $1,876.60,
since the envelopes cost $266.80 per 1,000 envelopes. This figure includes
the cost of postage. The City Engineer quoted a cost of $300 per assessment
district to print the notices, fill the envelopes, and then deliver the
envelopes to the City for mailing. In addition, significant staff time is
required to prepare the text of the notices to be mailed, plus bundling and
labeling the envelopes in a manner acceptable by the Post Office. The final
costs would be approximately of $2,476 which staff feels is an excessive
amount given the low public participation at the hearings, even with a
direct mailing.
Staff would propose instead that you direct the City Clerk to publish the
resolution of intention, and further purchase ads in local papers to inform
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
The Honorable City Council
April 28, 1988
Page Two
the public of the time and place of the public hearings. In addition, news
releases could also be prepared and mailed to all six newspapers currently
covering the Moorpark area. Staff estimates this can be accomplished at a
cost not to exceed $1,000. This does not require an appropriation of funds
since the costs are included in the assessment districts.
STAFF RECOMMENDATION:
Direct staff to discontinue the practice of direct mailings for assessment
districts, direct the City Clerk to publish the resolution of intention in
both local papers, purchase an informational ad in both local papers, and
prepare news releases to be mailed to the six newspapers covering the
Moorpark area.
MOORPARK, CALIFORNIA
City Council Meeting
of ‘.5=/8-198.2._
ACTION:
By