HomeMy WebLinkAboutAGENDA REPORT 1987 0603 CC REG ITEM 09B MOORPARK / • (/98?
ITEM 9;
THOMAS C. FERGUSON STEVEN KUENY
Mayor City Manager
CLINT HARPER, Ph.D. �'� C•�, CHERYL J. KANE
Mayor Pro Tern o�/��9i City Attorney
ELOISE BROWN a°��• PATRICK RICHARDS,A.I.C.P.
Councilmember ��� � Director of
JOHN GALLOWAY Z_��'•� Community Development
Councilmember R. DENNIS DELZEIT
BERNARDO PEREZ City Engineer
Councilmember �•'•� o�
JOHN V.GILLESPIE
MAUREEN W. WALL Chief of Police
City Clerk THOMAS P.GENOVESE
City Treasurer
MEMORANDUM
TO: The Honorable Mayor and City Council
FROM: Community Services Department
DATE: May 27, 1987
SUBJECT: ADDITIONAL ASSESSMENT DISTRICT INFORMATION
ITEM
Attached per your request, is the projected maintenance costs for all
existing City-owned parks, plus those anticipated to be developed
within the next five(5) years (Attachment A) . This item was presented
to the Parks and Recreation Commission for their review and comment on
May 27, 1987. It should be noted all costs are based upon today' s
costs. The beginning figure of $202,386 reflects the total assessment
budget, prior to the July 1, 1987 fund balance being subtracted, for
the fiscal year 1987/88. It includes the following parks: Campus,
Glenwood, Griffin Sr. , the Community Center , North Meadows Park which
will come on line in March of 1988 , and the Senior Citizens Center
which will come on line in September of 1987.
Figures followed by an asterisk reflect the maintenance cost increase
only over the prior year' s costs. The total of these two items, prior
year maintenance costs and the increased maintenance cost, is then
multiplied by 75% which reflects the assessment amount to be passed on
to the owners of Equivalent Single Family Dwelling Units(ESFDU) ; the
remaining 25% is absorbed by commercial development, businesses and
owners of vacant land.
To derive the annual cost per single family unit, the 75% figure is then
divided by the number of projected single family units to be occupied
for that year.
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
City Council
Additional Assessment District Information
May 29, 1987
Page 2
In addition to the review of the projected 5-Year Maintenance Cost Analysis
for City-owned parks, the Parks and Recreation Commission revised the
proposed 1987/88 fiscal year Assessment District budget (AD 85-1) as
presented by staff. Highlighted below are those revisions to the
Assessment District budget (AD 85-1) as recommended by the Parks and
Recreation Commission and the anticipated impact on the currently
proposed 1987/88 fiscal year Assessment District budget (AD 85-1) . The
purposes/reasons for revisions as expressed by the Parks and Recreation
Commission are included in the Summary of Recommendations in Attachment C.
Increase to Fiscal Year 1987/88
AD 85-1 Proposed Budget
Item Account
1. 147-502 Regular Salaries 21,967
(Add 1 full time person to
parks maintenance)
2. 149-502 Regular Salaries 21,967
(Add 1 full time person to
Community Center as Custodial/
Parks Ground Keeper)
3. 149-503 Part-time Salaries [8,970]
(Delete 30 hours of part-time
salaries-as replaced by full-
time Community Center Personnel
noted above)
4. 147-532 Meeting and Conference 700
(Add $350 for Facilities Coordinator
and $350 for additional parks
maintenance personnel-as recom-
mended in Item 1-for attendance of
Annual parks & Recreation Conference)
5. 147-536 Education and Training 750
(Add $500 for Parks Maintenance
Workshop for additional parks
maintenance personnel-as recommended
in Item 1. Add $250 for any parks
maintenance personnel for attendance
of one day parks maintenance training
workshops) .
City Council
Additional Assessment District Information
May 29, 1987
Page 3
Increase to Fiscal Year 1987/88
Item Account AD 85-1 Proposed Budget
6. 147-558 Maintenance and Repairs 1,500
(Add $1,500 for re-roofing
of Campus Park restroom
facilities)
7. 148-503 Part Time Salaries 6,240
(Add part-time clerk typist
@ 20 hours per week to assist
Parks & Recreation Administrative
Secretary)
8. 149-523 Operating Supplies 500
(Add $500 for uniforms for
Community Center maintenance
staff)
9. 149-554 Small Tools 700
(Add $700 for tools for the
additional parks maintenance
-as recommended in Item 1)
TOTAL RECOMMENDED INCREASE BY
THE PARKS AND RECREATION COMMISSION 45,354
This total $45,354, based on the 1987/88 total number of Equivalent Single
Family Dwelling Units (7076) to be assessed, will result in an increase of
approximately $5.50/Equivalent Single Family Dwelling Unit/year. This
would bring the proposed 1987/88 Annual assessed amount to $21.47/ESFDU.
Attachment B is provided for Council review. This is staff' s proposed 1987/88
Assessment District budget and the Parks & Recreation Commission revisions.
All areas, with the exception of those identified above, along with the
Five-Year Park Maintenance Costs Projection, were approved as presented
Also, attached (Attachment C) , is a summary of all actions taken by the
Commission relative to their review and revision on the proposed 1987/88
budget.
City Council
Additional Assessment District Information
May 29, 1987
Page 4
STAFF RECOMMENDATION
In review of the recommendations to the 1987/88 Fiscal Year Assessment
District Budget, City staff has developed the following recommendations:
Item 1 - Account 147-502 Regular Salaries - In review of Attachment D,
City staff cannot justify the funding of this proposed position
as current research does not support the position. Additionally,
it is believed that the new Parks Maintenance Agreement currently
out to bid will address many of the concerns expressed by the
Parks and Recreation Commission.
Item 2 - Account 147-503 Part-Time Salaries - In review of Attachment D,
City staff cannot justify the funding of this proposed position
as current research does not support the position. Additionally,
the City has not utilized the entire part-time salaries currently
appropriated in the budget and it is believed that the full
utilization of these hours will address the concerns expressed
by the Parks and Recreation Commission.
Item 3 - Account 147-503 - Part Time Salaries - Pursuant to the comments
addressed in Item 2 City staff does not recommend the elimination
of this appropriation.
Item 4 - Account 147-532 Meeting and Conference - It is currently believed
that this item is addressed in the line item 147-536.
Item 5 - Account 147-536 Education and Training - It is currently believed
that this item includes adequate funding for education and
training.
Item 6 - Account 147-558 Maintenance and Repairs - The City Council may
include this item in the Capital Improvements for Parks if the
Council does not desire to increase the Assessment District budget.
Item 7 - Account 148-503 Part Time Salaries - City staff cannot justify the
funding of this proposed position as current research does not
support the position. In response to the Commission's concerns
that the Administrative Secretary, currently funded from
Recreation and Assessment District funds is doing Public Works
projects , staff will recommend the following budget adjustments
for the fiscal year 1987/88 year: 45% of the position will be
funded from the Assessment District; 45% from the Recreation
Account and 10% to be funded under Public Works.
City Council
Additional Assessment District Information
May 29, 1987
Page 5
Item 8 - Account 149-523 Operating Supplies - Staff concurs that some form
of identification should be provided for staff supervising functions
at City facilities. However, rather than add $500.00, staff feels
the cost of uniforms could be covered under staff' s proposed budget
amount for this account.
Item 9 - Account 149-554 Small Tools - Assuming Council approves staff's
recommendation that there be no increase in staffing levels,
this would eliminate the need for additional tools.
RECOMMENDED ACTION
1. That City Council concur with staff's findings and approve staff's
recommendations.
2. Receive and file the Five-Year Maintenance Cost Project.
JWF:rjh
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Attachment C
SUMMARY
Parks & Recreation Commission Actions
May 18 and May 27, 1987
Agenda Items/Actions covered by Commission relative to the 1987/88
Assessment District Budget (Ad 85-1) .
Account Number
147-502 & 149-509 Parks Maintenance Regular Salaries
Commissioner Castro moved, seconded by Commissioner Deas to
recommend that 10 hours be added to the existing 30 hours
appropriated under account number 149-503 inorder to create
a new full-time position. The new position was to be
designated as full-time Community Center-Custodial/Parks
Grounds Keeper. The recommendation was not to preclude
using part-time people, if staff was unable to hire a
full-time person.
Futhermore, this recommended full-time position was in
addition to the May 18, 1987, recommendation by the
Commissioners to recommend adding another full-time
parks maintenance person. Motion carried by a 5-0
roll call vote.
These recommendations were based on the Commissioner' s concerns
to provide adequate levels of maintenance and service for the
Parks (existing and future) and the Community Center.
147-503 Part-Time Salaries
Commissioner Castro moved, seconded by Commissioner Rasey, to
recommend to City Council the establishing of a part-time
position of clerk/typist solely to assist the departments
Administrative Secretary, for Parks and Recreation. This
person would work 20 hours a week (4 hours a day) . Motion
carried by a 4-0 vote.
Commissioner Castro stated her resons for the motion:
1. Staff reports presented to the Commission the night of
the meeting.
2. Back log of minutes.
3. Not receiving information on Parks & Recreation items
submitted to Council .
Summary
May 27, 1987
Page 2
4. Not obtaining appropriate back up material for budget
sessions.
5. Expanding of Recreation Programs and increased responsibilities
of the Facilities Coordinator.
Additional concerns of the Commission centered around using the
Administrative Secretary to do Public Works reports with Recreation
and Assessment District Funds.
Commissioner Zemont moved, seconded by Commissioner Rasey, that
the Administrative Secretary position be funded 40% from
Recreation funds, 40% from Parks Maintenance and 20% from
Public Works. Motion carried by a 4-0 vote.
147-532 Meeting and Conference
This items was not previously budgeted. The Commission recommended this
item be added to the 1987/88 budget request. The $700.00 increase
reflects the cost for two people to attend the Annual Parks and Recreation
Conference. The Facilities Coordinator and the proposed new Parks
Maintenance Worker.
147-536 Education and Training
Recommended increase due to proposed addition of staff (Parks
Maintenance Workshops are 500/person) 250 will be for one day
parks training workshops through out the year.
147-558 Maintenance and Repairs
Added $1,500 for reroofing of Campus Park, only after the picnic
tables are anchored securely.
149-523 Community Center Operating Supplies
Increased account by a not to exceed $500.00 amount for uniforms for City
staff working Community Center rentals.
149-554 Community Center Small Tools
Increase tools to accommodate proposed new maintenance persons.
Attachment D
Overview Appropriated Hours/Month
Facilities Coordinator 40 hrs/wk 173.3 hrs/mo
Maintenance Worker I 40 hrs/wk 173.3 hrs/mo
(funded from Gas Tax 03.
However, approximately
50% of his time was in
Parks & Community Center
maintenance)
Part/Time (3/4 of a person) 30 hrs/wk 130.0 hrs/mo
Part/Time hours Public Works 19.23hrs/wk 83.3 hrs/mo
Sub Total Man Hrs/Mo 559.9 hrs/mo
Court appointed Community 20 hrs/wk 60 hrs/mo
Service Workers (used primarily
for Community Center maintenance
and custodial duties) Sub Total Community 60 hrs/mo
service workers
TOTAL MAN HRS/MO AVAILABLE 619.9hrs/mo
Below is an overview analysis of projected hours for completion of duties
in the areas of Parks maintenance, Community Center maintenance and Streets.
The analysis is based upon standards obtained from other agencies, private
contractors in the areas of Parks maintenance and Maintenance/Custodial
Services, and vendors of specilized equipment.
Overview of Required Man Hours/Month
(Approximate)
Parks Maintenance Maximum Hours
- Play Equipment (not covered in Parks 24 hrs/mo
Maintenance Agreement)
Check all bolts & tighten
2x/mo - 12 hrs. all parks
Campus, Griffin, Glenwood,
North Meadow, and Peach
Hill Park.
- Emergency repair irrigation 18 hrs/mo
system beyond contract (4-6
call-outs @ 2-3 hrs each
month.
- Check entire irrigation system 26 hrs/mo
2x/mo 8-10 hours + 6 hours
adjustment
Parks Maintenance Maximum Hours
- Administration of contract 16 hrs/mo
2x/mo x 8 hrs/walk-thru
- Miscellaneous maintenance and 20 hrs/mo
repairs-Bar-B-Ques etc.
Sub Total Parks 104 hrs/mo
Community Center
- Administration of rental/assignment 80 hrs/mo
community Services Workers/Maint-
enance Worker 3 hrs/day 7:30-10:30
- Janitorial Services/day x 7 days 60 hrs/mo
(2 hrs/day x 7 days)
- Set-ups not paid for by rental 20 hrs/mo
10 meetings/mo x 2 hrs/meeting
- Major clean-up 8 hrs/mo 8 hrs.mo
(Windows throughly, restore
and buff, vacuum sills)
- Strip & wax floors 10 hrs/mo 10 hrs/mo
1 x/mo
Sub Total Community Center 178 hrs/mo
Streets
- Administration of street worker 32 hrs/mo
- Street Signs 8 hrs/mo
- Cold Patch 10 hrs/mo
- Weed Abatement 7 hrs/mo
80 hrs/year = 6.6 hrs.mo done lx/yr.
- Miscellaneous - debris clean-up 10 hrs/wk
streets & public areas
Sub Total Streets 151 hrs/mo
Total hrs/mo required 401.0 hrs/mo
Total hrs/mo available 619.9 hrs/mo
(based on using max.
average of hrs. above)
Total miscellaneous hours available for + 218.9 hrs/mo
projects not identified above
RESOLUTION NO. 87-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, MAKING CERTAIN CHANGES TO
THE "PARKS MAINTENANCE ASSESSMENT DISTRICT NO.
AD-85-1"; AND CONFIRMING THE ASSESSMENT FOR SAID
DISTRICT FOR THE FISCAL YEAR COMMENCING JULY 1,
1987 AND ENDING JUNE 30, 1988.
WHEREAS, the City Council of the City of Moorpark, by Resolution No.
87-385, adopted May 13, 1987, declared its intention to make certain changes to
the "Parks Maintenance Assessment District No. AD-85-1", and to order the
extension of the annual assessments for said district for the fiscal year
commencing July 1, 1987 and ending June 30, 1988; and
WHEREAS, said "Parks Maintenance Assessment District No. Ad-85-1"
consists of a single city-wide district for the maintenance and improvement of
parks and recreational facilities within the City; and
WHEREAS, on June 3, 1987 the City Council held a public hearing to
determine whethe0r said changes to said district should be made, and whether
the annual assessments should be ordered and confirmed for the fiscal year
commencing July 1, 1987 and ending June 30, 1988; and
WHEREAS, at said hearing written protests to proposed changes to,
and to the annual assessments proposed to be levied for, said Assessment
District No. AD-84-2 were received by the City Council; and
WHEREAS, the City Council overruled any and all protests; and
WHEREAS, The City Council determined that it had authority to proceed
with the changes to and extension of annual assessments for the fiscal year
commencing July 1, 1987 and ending June 30, 1988;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA,
DOES RESOLVE AS FOLLOWS:
SECTION 1. The report of the Engineer, as filed on May 13, 1987 is
hereby approved and adopted, and the improvements, changes to, and extension of
the annual assessments in the Assessment District, in accordance with said
report and in accordance with Resolution No. 87-385, and an assessment in
accordance with said report, is hereby levied for the fiscal year 1987/88.
SECTION 2. The City Clerk shall cause the diagram and assessment, or a
certified copy thereof, to be filed with the County Auditor.
SECTION 3. The City Clerk shall certify to the adoption of this
resolution.
APPROVED AND ADOPTED this day of June, 1987.
Clint D. Harper,
Mayor
ATTEST:
Maureen W. Wall ,
City Clerk
(SEAL)