HomeMy WebLinkAboutAGENDA REPORT 1987 0304 CC REG ITEM 08E AOORPARK
ITEM
THOMAS C. FERGUSON STEVEN KUENY
* Mayor City Manager
CLINT HARPER,Ph.D. ,,,K , CHERYL J.KANE
Mayor Pro Tern o' ki, City Attorney
ELOISE BROWN 411.1111W
� PATRICK RICHARDS,A.I.C.P.
Councilmember �41A Director of
JOHN GALLOWAY s L4- Community Development
Councilmember c- ° R.DENNIS DELZEIT
BERNARDO PEREZ Na City Engineer
Councilmember •� JOHN V.GILLESPIE
MAUREEN W.WALL Chief of Police
City Clerk MEMORANDUM THOMAS P.GENOVESE
City Treasurer
TO: The Honorable City Council
FROM: Steven Kueny, City Manager >'
DATE: February 27, 1987
SUBJECT: PARKS MAINTENANCE ASSESSMENT DISTRICT (AD-85-1)
BACKGROUND:
At the February 18, 1987 meeting, the City Council considered initiation of the
annual proceedings for the subject District pursuant to the Landscape and Lighting
Act of 1972. The City Council deferred action on the two (2) matters before them;
1) the Resolution initiating proceedings and 2) authorization for preparation of
the Engineer' s Report. The Council requested additional background information
concerning the District.
To assist in providing the requested information, the following reports are attached:
1. December 27, 1984 - City Manager Memorandum
2. January 10, 1985 - City Manager Memorandum
3. May 16, 1985 - City Manager Memorandum
4. May 29, 1985 - City Manager Memorandum
5. June 13, 1985 - City Manager Memorandum
6. May 30, 1986 - City Manager Memorandum
7. December 5, 1986 - Asst. City Engineer Memorandum
8. 1986/87 Engineer' s Report (previously provided)
In summary, these reports provide a brief history of the District formation and
costs and specifically provide the following:
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
The Honorable City Council
Page 2
February 27, 1987
1. Advisory Ballot Measure
2. Consolidation of AD-83-1 with AD-85-1
3. City-wide basis for cost spread
4. Inclusion of commercial and industrial , as well as residential parcels, with
residential properties responsible for 75% of costs and non-residential
properties 25%
5. Explanation of the method and formula for spread of the costs
6. Funding options
7. Current annual assessment for each land use code
8. Number of parcels assessed by land use in 1985/86 and 1986/87
9. Overhead type costs are not charged
The 1986/87 Budget includes estimated expenditures of $124,600 funded by AD-85-1.
This is supplemented by $21,500 in rentals from the Community Center. The District
currently includes the Community Center, Glenwood, Griffin, Campus and Monte Vista
Parks. Glenwood Park was maintained by the developer for six (6) months during
1986/87 and will result in a cost savings of about $10,000. The equivalent of
about 14 persons are included as part of the expenditures. It is anticipated that
North Meadow Park will be maintained for a three (3)-month period in 1987/88 by
the District at an estimated cost of $12,500. The annual cost is estimated at
$50,000. In 1988/89, Peach Hill park is anticipated to be maintained for an
eight (8)-month period, at an estimated cost of $48,000. The annual cost is estimated
at $60,000. As you are aware, the first one year of maintenance for this park has
been deposited with the City by the developer. Other projects that may be brought
on line in the near future are a downtown park, a portion of the 69-acre Community
Park, Campus Canyon Park and South Meadow Park.
It is important that the City Council consider all possible funding sources for the
maintenance of park facilities, including the General Fund and the Parks Maintenance
District. In the past, the District has been selected as the sole funding source,
so that the Quimby Interest could supplement the Quimby fees for park improvements ,
and the General Fund could be used for other purposes, such as, increased law
enforcement services. The method of funding parks can and should be reviewed. It
is probably most effective to do it as part of the budget deliberations. To insure
that the annual process can be completed prior to July 1, 1987, it is important
that the proceedings be initiated and the Engineer' s Report prepared. These actions
do not preclude the later termination of the proceedings, not making assessments
for 1987/88 but leaving the District in place, lowering assessments by reducing
maintenance levels or supplementing with other funds, or modifying the method of
spread. If the Council is interested in a different method of spreading costs or
having an alternative(s) method reviewed by the Engineer, it would be beneficial
to do so at this time.
The Honorable City Council
Page 3
February 27, 1987
RECOMMENDED ACTION:
1. Receive and file this report;
2. Direct staff to return with any additional information;
3. Adopt Resolution No. 87- ,374 , initiating proceedings for annual assessments;
4. Authorize preparation of the Engineer' s Report at a cost not to exceed $4,416.
MOORPARK, CALIFORNIA
City Council Meeting
of 3-e/ 198 7
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ACTION: CU
Attachments
0 lot And 0 d
cc: Parks & Recreation Commission By 1411.
1 ®O P -- - c 10_ 11 b-
ALBERT PRIETO STEVEN KUENY
Mayor `� City Manager
JAMES D.WEAK ��
Mayor Pro Tem �//`• - CHERYL J. KANE
y f�/ City Attorney
THOMAS C. FERGUSON 01 A.4. NIALL FRITZ
Councilmember
Director of
DANNY A. WOOLARDitiW• Community
Councilmember , Development
LETA YANCY-SUTTON '4r� R. DENNIS DELZEIT
Councilmember City Engineer
DORIS D. BANKUS JOHN V. GILLESPIE
City Clerk MEMORANDUM Chief of Police
JOHN C. GEDNEY
City Treasurer
TO: The Honorable City Council
FROM: Steven Kueny, City Manager
DATE: December 27 , 1984
SUBJECT: Proposed Assessment District for the Maintenance
of Public Parks and other Landscaped Areas
At the November 6, 1984 Statewide General Election, Moorpark consolidated
a special municipal election with the County for the purpose of placing
an advisory ballot measure before the City' s voters. The advisory
measure was worded as follows:
Shall the City Council consider the formation of
an assessment district pursuant to the Landscaping
and Lighting Act of 1972 for the purpose of main-
taining public parks and other landscaped areas
within the City of Moorpark?
Of the 4,762 votes cast in the general election 4 ,284 voted on the
measure, with 2,634 (61 .5%) voting "Yes" . Attached is a copy of
City Resolution No. 84-118 , together with the Arguments Against and For
the Ballot Measure and the City Attorney' s Impartial Analysis. The
District would be formed pursuant to the Landscaping and Lighting Act
of 1972 (Streets and Highways Code Section 22 , 500 et seq. ) , the same as
the Citywide Street Lighting District.
If the City Council is interested in formally considering the creation
of a Citywide Public Parks and Landscape Maintenance District for
fiscal year 1985-86 (July 1 , 1985) , City staff should be directed to
proceed at this time. The initial step would be to secure a proposal (s)
for preparation of the required Engineer' s Report. The City Engineer
has indicated a willingness to perform this task.
A number of items will need to be considered by the Council to permit
the formation of the District for FY 1985-86 , including at least two (2)
separate public hearings and the contents of the Engineer' s Report
799 Moorpark Avenue Moorpark, California 93021 (805)529-6864
The Honorable City Council
Page 2
December 27, 1984
describing the areas to be maintained with estimated costs, the
boundaries of the proposed district and any zones within it, and the
proposed assessments for each lot and parcel within the district.
If the district is created, the Council should also consider possible
consolidation with the existing maintenance districts (83-1 and 84-1)
and possible annexation of other planned districts instead of con-
tinuing with separate districts. The City will also need to allow
sufficient time to advertise for bid for the maintenance of the
facilities.
RECOMMENDED ACTION
Direct staff to obtain a proposal (s) for the formation of the
proposed district and a timetable for formation.
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cc: Moorpark Parks and Recreation Commission
enclosures
RESOLUTION NO. 84-118
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, CALLING AND GIVING
NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL
ELECTION TO BE HELD IN THE CITY ON TUESDAY,
NOVEMBER 6, 1984 , FOR THE SUBMISSION TO THE
QUALIFIED ELECTORS OF THE CITY OF A QUESTION
RELATING TO THE ESTABLISHMENT OF A PARK
MAINTENANCE ASSESSMENT DISTRICT, AND REQUEST-
ING THE BOARD OF SUPERVISORS OF THE COUNTY OF
VENTURA TO CONSOLIDATE SAID SPECIAL MUNICIPAL
ELECTION WITH THE STATEWIDE GENERAL ELECTION
TO BE HELD ON SAID DATE PURSUANT TO SECTION
23302 OF THE ELECTIONS CODE.
WHEREAS, under the provisions of the laws relating to
General Law Cities in the State of California, a Special Municipal
Election shall be held on November 6 , 1984 , for the purpose of sub-
mitting to the qualified electors of the City an advisory question
relating to the establishment of a park maintenance assessment district;
and
WHEREAS , it is desirable that said Special Municipal
Election be consolidated with the Statewide General Election to be
held on the same date and that within said City the precincts,
polling places and election officers of the two elections be the
same, and that the County Clerk of the County of Ventura canvass the
returns of the Special Municipal Election and that said Statewide
General Election and said Special Municipal Election be held in all
respects as if there were only one election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1 . That pursuant to the requirements of the
laws of the State of California relating to General Law Cities
within the State, there is called and ordered held in the City of
Moorpark, California , on Tuesday, November 6 , 1984 , a Special
Municipal Election of the qualified electors of the City for the
purpose of submitting to said qualified electors an advisory question
relating to the establishment of a park maintenance assessment
District.
SECTION 2. That the City Council , pursuant to its right
and authority, does order submitted to the qualified electors of
the City at the Special Municipal Election the following advisory
question:
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1 l
Shall the City Council consider the
formation of an assessment district YES
pursuant to the Landscaping and
Lighting Act of 1972 for the purpose
of maintaining public parks and other No
landscaped areas within the City of
Moorpark?
A mark placed in the voting square, rectangle or other specified
voting space after the word "YES" in the manner provided shall be
counted in favor of the adoption of the question. A mark placed
in the voting square, rectangle or other specified voting space
after the word "NO" in the manner provided shall be counted
against the adoption of the question.
SECTION 3 . That the ballots to be used at the election
shall be, in form and content, such as may be required by law to
be used in the election.
SECTION 4 . That the City Clerk of the City is authorized,
instructed and directed to procure and furnish any and all official
ballots , notices , printed matter and all supplies, equipment and
paraphernalia that may be necessary in order to properly and law-
fully conduct the election.
SECTION 5. That the polls for the special election shall
be open at seven o'clock a.m. of the day of the election and shall
remain open continuously from that time until 8:00 o'clock p.m. of
the same day, when the polls shall be closed, except as provided
in Section 14301 of the Elections Code of the State of California.
SECTION 6 . That in all particulars not recited in this
Resolution, the election shall be held and conducted as provided
by law for holding municipal elections in the City.
SECTION 7 . That notice of the time and place of holding
the election is given and the City Clerk is authorized, instructed
and directed to give such further or additional notice of the
election, in time, form and manner as required by law.
SECTION 8. That pursuant to the requirements of Section
23302 of the Elections Code, the Board of Supervisors of the County
of Ventura is hereby requested to consent and agree to the consoli-
dation of said Special Municipal Election with the Statewide
General Election on Tuesday , November 6 , 1984 ,
SECTION 9. The County Clerk of said County is hereby
authorized to canvass the returns of said Special Municipal Election
which is hereby requested to be consolidated with said Statewide
General Election, and said election shall be held in all respects
-2-
as if there were only one election, and only one form of ballot
shall be used.
SECTION 10. Said Board of Supervisors is hereby
requested to issue instructions to the County Clerk to take any
and all steps necessary for the holding of said consolidated
election.
SECTION 11. The City of Moorpark recognizes that
additional costs will be incurred by the County by reason of this
consolidation, and agrees to reimburse the County for any such
costs.
SECTION 12 . That the City Clerk of the City of Moorpark
is hereby directed to file a certified copy of this resolution with
the Board of Supervisors of the County of Ventura.
P
SECTION 13. That the City Clerk shall certify to the
passage and adoption of this Resolution and shall enter it into the
book of original Resolutions.
PASSED AND ADOPTED by the City Council of the City of
Moorpark at a regular meeting thereof held on July 18, 1984 .
Mayor the Cit of Moorpark,
California
ATTEST:
( •
City Clerk
(SEAL)
iss ;.i
„ . V r
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l
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.
CITY OF MOORPA R K )
j, DORIS D. BANKUS , City Clerk of the City of
Moorpark, California, do hereby certify that the foregoing
Resolution No. 84-118 was adopted by the City Council of the City of
Moorpark at a regular meeting thereof held on the 18th day of
July , 19 84 , and that the same was adopted by
the following vote, to wit:
AYES: Councilmembers Straughan, Harper, Prieto
and Mayor Yancy-Sutton;
NOES: Councilmember Beaulieu;
ABSENT: None.
WITNESS my hand and the official seal of said City this 18th
day of July , 19 8 4 .
CITY CLER K
gp
( PA/IVO
ARGUMENT AGAINST MEASURE C
4iganen.1 againAt RewLation # 84 -//cS
co adopted 6 the C{-t-' Council L 4 .the City al Ilioorzpa z on.
2u4t /8 , /984
Jhe eatabL iAJunent 4 com.e4AJnent di.s to i ctri u a mecum. 4 paying apes aL.
co 1tri which Local #v ennntentii eel cawlw t oft. Aho uLd not be. paid aA item,"em," o
genezaL expendituAeA (Uhae thin at timer. may be juA.ti_ci.ed , the City 4
Plooitpaizh furtt over:" one yeaa. o.Ld and .the Cry Counci,L hart przepaQed only
one. bad get . `Ai& u .Littie .in the uay 4 6achgruwund oht.. expeai.ence .cn (A./Lancing
the open.ati..on4. 4 the commun./4 . Sn addition Rerw1 utunn # 84 -118 mahea no
i14eiience tv co At rwa do e.1. it de�in.e Ape.cificially what LA meant by r� 1 vic the
pu apoae 4 ma rota in ing pub.Li.c parrfu. and otheA Landzcaped ane1L1 within. the
City 4 foorcpadz
.4n a4rieAAment di✓s tir i ct SouLd cnC t&z.'ie. home oune,&' tan Confer (on, Ma:i.rutninWIzce
4 pan/u and otheti aiieaA. at a time Shen. the City Council •ihoald 6e ve2y
cage_fol1 y eva luat i,ng thin need aga i.rut po.L L6Lg moire ung.eni ne edrt . JheA.eooite
a No vote. .indi.ca ed'on the..advinoity uteri t i,on conceJuz ing an araAe'wnent diAt'LLct
RobeAt lU .Qiwurn
/ 3 / 9 3 r.„/ (-7<�2.�
i
ARGUMENT IN FAVOR OF MEASURE C
The advisory measure is intended to determine the voters '
interest in forming a district to provide for continued maintenance
and improvement of existing and planned City-operated public parks
and other landscaped areas. If the advisory vote is favorable and
the City Council decides to proceed, the district formation would
require public notice and hearing to give the voters an opportunity
to review the proposed scope of work and assessment amount.
It's the City ' s responsibility to provide comprehensive park
facilities serving the needs of all residents and to insure adequate
and equitable financing for operation and improvement of such facilities .
Money for maintenance is currently derived from interest earned from
Quimby Funds deposited by developers for the improvement of park sites;
however, as the parks are developed there will be less money available
for maintenance costs .
r
The Quimby interest funds are supplemented by limited General
Funds to insure adequate maintenace.
Assessments can be used only for such things as installation and
maintenance of landscaping, lighting and related park facilities , such
as paved walkways. Monies may not be used to construct or maintain
buildings , swimming pools or similar facilities . Assessments are
accounted for separately and may be spent only for approved purposes.
State law requires public notice and hearings each year to
allow for public review and comment concerning the proposed level of
services and assessment amount.
If the district is implemented on July 1 , 1985 , the estimated
1985-86 citywide assessments would total $60,000. 00. This would
average about $15 . 00 per year for each property assessed.
The inability to provide adequate maintenance would affect the
decision to continue with programs providing park improvements and
related recreational activities.
The Moorpark City Council urges you to favorably consider the
assessment district as a cost effective means of providing quality
parks for our community.
ay
Mayor Pro Tem
e o the ity Cou cil
•
em o tre City Council
Member of the City Council
CITY ATTORNEY ' S IMPARTIAL ANALYSIS OF MEASURE C
The ballot measure is intended to determine your interest in
forming a city-wide assessment district for the purpose of raising
revenue to maintain public parks and other landscaped areas. As
stated, the ballot measure is advisory, in that it does not compel
the City Council to take any particular action. It allows the voters
to express their opinion to aid the City Council in making a decision "
on this matter.
Formation of a citywide assessment district would have no effect
on the parks and open space areas owned and maintained by various
homeowner groups. Revenues raised from the assessment would be used
only to improve and maintain public parks and landscaped areas .
The district would be formed pursuant to Section 22500 et seq. ,
of the Streets and Highways Code. It includes legally required public
notice procedures and a public hearing prior to formation of the dis-
trict and before establishing assessments. Reports concerning the
district would be prepared by an engineer and must include a description
of improvements, cost estimates , diagram of the district boundaries and
the amount of the assessment for each parcel of land in the district.
There would be public notification and a public hearing each year in
which an assessment is proposed to be levied. The fiscal year 1985-86
would be the first year of the proposed district.
The areas to be maintained would include Campus Park,
Paul Griffin, Sr. Park, and the Community Center. The annual cost
of the maintenance program for these areas for 1985-86 is estimated
to be $60 ,000.00. This would be an average cost of $15.00 per year
for the approximate 4000 existing lots in the City. In future years
the district could include maintenance costs of the proposed Peach Hill
and Glenwood area public parks . Newly constructed homes would be
brought into the district. The $60 ,000. 00 estimate includes costs for
maintenance work performed on a contract basis, water and electricity
for security lighting and to operate the irrigation systems at the
three locations. The costs to operate the City Hall portion of the
Community Center would be excluded from this program.
/s/ Cheryl J. Kane
CHERYL J. KANE
• City Attorney
City of Moorpark
• OORPARKJo-
ALBERT PRIETO STEVEN KUENY
Mayor City Manager
JAMES 0.WEAK CHERYL J. KANE
Mayor Pro Tern F�/V City Attorney
THOMAS C. FERGUSON 40%�I� NIALL FRITZ
Councilmember '�� Director of
DANNY A. WOOLARD V ` • Community
Councilmember °-�� Development
LETA YANCY-SUTTON R.DENNIS DELZEIT
Councilmember • City Engineer
DORIS D. BANKUS JOHN V.GILLESPIE
City Clerk MEMORANDUM Chief of Police
JOHN C.GEDNEY
City Treasurer
TO: The Honorable City Council
FROM: Steven Kueny, City Manager "
DATE: January 10, 1985
SUBJECT: Proposed Assessment District for the Maintenance of
Public Parks and Other Landscaped Areas
BACKGROUND
At the January 2, 1985 meeting the City Council directed staff to
proceed with 1) developing a timetable for formation of the proposed
District, and 2) obtaining a proposal from Willdan Associates to
provide Assessment Engineering Services. The first item is attached
for your information. It should be noted that the public bid procees
for the contract landscape maintenance services will need to parallel
the formation process to permit the contractor to start work on
July 1, 1985.
To permit Willdan to provide the City with a comprehensive and
accurate proposal and to minimize the need for last minute changes
and accompanying assessment engineering cost increases, the Council
should provide direction on the following matters. The assessment
amount and basis for assessment chould change, as well as possible
abandonment of the proceedings, as a result of testimony received
during the public hearing process.
It is recommended that:
1. The proposed District be operated separately from the
existing City-wide Lighting District.
799 Moorpark Avenue Moorpark, California 93021 (805)529-6864
The Honorable City Council
Page 2
January 10, 1985
2. The existing Assessment Districts (AD) , AD-83-1 (Glenwood
Park) and AD-84-1 (Tract No. 2851 - Griffin between Collins
and Pecan) , including a portion of the median in Campus Park
Drive, and Tierra Rejada Road Landscape Maintenance Dis-
trict (Pacifica and Pardee projects for slopes on south side
of Tierra Rejada and entry statements) be incorporated into
the proposed District.
3 . Commercial and Industrial properties be included in the
assessment spread.
4. Vacant parcels be included. The assessment would be lower
than for developed parcels.
Landscaping in public rights-of-way, such as parkway trees
and median improvements, be included in the proposed District.
An important aspect of the proposed District is the alternatives for
determining assessments for the developed parks, as well as other
landscaped areas. Should they be assessed City-wide or on a zone (area
or neighborhood) concept? The latter case would consider such parks as
Campus Park, Paul Griffin, Sr. Park, and planned Peach Hill Park as
primarily serving the nearby surrounding communities (interpreted in a
broad sense) . Those homes determined to benefit would pay for the cost
of the respective park (s) . For example, Peach Hill area residents
would not pay towards the cost of maintaining Griffin or Campus Parks.
The City-wide basis would have comparable property uses paying the same
assessment amount, regardless of its location in the City. A third
alternative would combine the two concepts. The parks would have both
a City-wide and zone (area or neighborhood) benefit.
Regardless of the Council decision on the matter, the Community Center
landscapjng and future Community Park should be assessed on a City-wide
basis. In addition, future landscaping on major streets, such as
Tierra Rejada Road and New Los Angeles Avenue, should be considered as
a City-wide benefit, while collector streets, Such as Walnut Creek
Road, should be considered as having only area wide benefit.
RECOMMENDED ACTION
Support recommendations 1 - 5, both inclusive, of the staff report and
direct staff concerning City-wide or zone (area or neighborhood) concept,
or combined concept, for the spread of assessments for the proposed
District.
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which motion carried by the following roll call vote:
AYES : Councilmembers Weak, Woolard, Ferguson,
Yancy-Sutton and Mayor Prieto;
NOES : None;
ABSENT: None.
It was then moved by Councilmember Yancy-Sutton and seconded by
Councilmember Woolard that the Agreement between the City and
MacLeod Construction Company, in regard to the multi-family rental
housing development proposed by MacLeod Construction Company, be
approved and the Mayor and City Clerk authorized to execute the
same on behalf of the, City. Motion carried by the following roll
call vote: o✓
AYES: Councilmembers Yancy-Sutton, Woolard, Ferguson,
Weak and Mayor Prieto;
NOES: None;
ABSENT: None.
10.D. Proposed Assessment District for Maintenance of
Public Parks and other Landscaped Areas
The City Manager presented his report dated January 10, 1985, and
outlined his recommendations concerning the subject matter. After
discussion it was the general consensus of the Council that staff
be directed to implement the following concept for the spread of
the assessments districts for the maintenance of public parks and
other landscaped areas, and for the city-wide street lighting district:
1 . Landscaping in public rights-of-way, such as parkway
trees and median improvements, be included in the
city-wide street lighting district.
2. All public parks be spread equally in the city-wide
district.
3. Commercial and industrial properties be included in
the assessment spread.
4 . Vacant parcels be included, with the assessment to be
lower than for developed parcels.
5. The proposed assessment district for the maintenance
of public parks be operated separately from the
existing city-wide street lighting district.
10.E. Improvement of State Highway #118 from Flory Avenue
to Millard Street
The City Engineer presented arid -outlined his report dated January 16,
1985, regarding the subject matter, and after discussion it was moved
by Councilmember Yancy-Sutton, seconded by Councilmember Weak and
unanimously carried that the following action be approved:
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MOORPARK
ALBERT PRIETO STEVEN KUENY
Mayor � _ City Manager
JAMES WEAK /�� CHE YL tJ.o nKANE
ey
Mayor Pro Tern r CityAttorney
THOMAS C. FERGUSON 011410% NIALL FRITZ
Councilmember
1Q `f Director of
DANNY A. WOOLARD 1 �� Community
Councilmember +�� Development
•
LETA YANCY-SUTTON1111111111r R. DENNIS DELZEIT
Councilmember City Engineer
DORIS D. BANKUS JOHN V.GILLESPIE
City Clerk Chief of Police
JOHN C. GEONEY
City Treasurer
MEMORANDUM
TO: • The Honorable City Council
FROM: Steven Kueny, City Manager cd4,
DATE: May 16, 1985
SUBJECT: Proposed Parks Maintenance Assessment District and
Lighting Maintenance Assessment District
BACKGROUND: •
The Council has before it a series of three (3) resolutions to
(a) Conduct proceedings and form the proposed citywide
Parks Maintenance District (AD-85-1) , incorporating
a part of AD-83-1 for the maintenance of Glenwood
Park effective September 1, 1985;
(b) Conduct proceedings and levy annual assessments in the
citywide Lighting Maintenance District (AD-84-2) : As
now proposed, this would incorporate the landscaping
maintenance within public rights of way for [1] all of
the current AD-84-1 areas (Griffin Tract, including
Campus Park Drive median, Collins Drive and areas
adjacent to the flood channel); [2] a portion of
AD-83-1, including the median in Tierra Rejada Road
and parkway trees, and [3] all of the Tierra Rejada
Road - Landscape Maintenance District, which would be
for the slope areas, and for which no improvements
have been provided nor assessments levied in the past;
(c) Conduct proceedings and levy annual assessment for
AD-83-1. In the event the citywide Parks Maintenance
District is not formed, this will assure that existing
assessments for Glenwood Park are in place.
799 Moorpark Avenue Moorpark.California 93021 (805)529-6864
The Honorable City Council
Page 2
May 16, 1985
The three (3) different actions to be considered by the Council for
each of the three (3) mentioned districts are:
1 . Initiate proceedings
2. Approve Engineer' s Report with any changes
desired at this time
3. Setting hearing date for June 3, 1985. A notice will
be published in the Moorpark News, as well as sent to
each owner of property within the City.
At the June 3, 1985 public hearing the Council will accept testimony
concerning the three (3) separate districts. If desired by the Council
the hearing can be continued, however, final action must be taken no
later than June 30, 1985. Assessment information must be provided
by the City to the Count'Auditor-Controller by July 12, 1985, for
inclusion on the 1985-8 ssessment roles. During or after the
hearing, the Council may order changes to the Engineer' s Report,
including the budget amounts and method of spread.
The follwing is a breakdown of the proposed Parks Maintenance District
Budget:
1. Campus Park, Griffin Park, Community
Center grounds and Glenwood Park $ 71, 000
A) Contract maintenance $40, 000
B) Water 22, 000
C) Electrical 500
D) Irrigation supplies
and plants 2, 000
E) Miscellaneous supplies 500
F; -a430r--
2. Monte Vista and Community Park $ 2, 500
weed control
3. Community Center Building $ 9 , 000
A) Natural gas $ 1, 500
B) Electrical - 8, 000
C) Water (part of grounds)
D) Miscellaneous supplies
and repairs 5, 500
E) City labor 12,000
$27, 000
F) Less rental income (15, 000)
G) Less City Hall share
of utilities ( 3, 000)
$ 9, 000
r i
The Honorable City Council
Page 3
May 16, 1985
4 . Administration $ 6, 000
5. Engineering $ 14 , 500
TOTAL $103, 000
It is not proposed that any of the City' s general overhead costs be
included for operation of the District. It is proposed to include '
80% of the projected labor costs for one full time position and part
time labor of $24, 000. 00 of the $30, 000. 00 total, the remaining
$6, 000.00 proposed to be funded by the Lighting District. The Council
may wish to add the premium for the property insurance coverage (fire,
earthquake) for the Community Center. It is estimated at $1, 800.00.
The Council may also supplement any or all of the budget estimates
with Quimby Interest or General Fund monies. There is an estimated
balance of $18, 400. 00 (or major portion of) in AD-83-1 that can be
transferred into this District. It was intended for use primarily
for Glenwood Park, which is estimated to have a ten (10) month main-
, f to a.ce cost of about $18, 000. 00 for 1985-86. The Engineering costs
woul. be spread out over a number of years. This would require a
possible advance of funds by the General Fund.
The following is a breakdown of the proposed budget for the Lighting
Maintenance Assessment District:
1. Street lighting $ 124, 800
2. Tree removal - includes necessary
repair of damaged curb, gutter,
sidewalk and street for estimated
25 - 40 locations 25, 000
3. Tree trimming - estimated
50 - 100 locations $ 10, 000
4. Landscaping Maintenance
A) Existing AD-84-1 for median on
Campus Park Drive, parkways on Collins,
Pecan, Bambi and Benwood, and area
adjacent to flood channel - estimated
total area of 39, 150 square feet $ 16, 000
B) Existing AD-83-1 for Tierra Rejada
Road medians and 52 parkway trees
with about 5, 000 square feet of area $ 4, 000
The Honorable City Council
Page 4
May 16, 1985
4 . Landscaping Maintenance (continued)
C) Improvement and maintenance of
miscellaneous locations including
portions of parkway on Princeton,
Campus Park Drive, Peach Hill Road
and Moorpark Road, and possibly
Campus Park median $ 5, 000
5. Engineering $ 11, 400 -
6. Administration $ 6, 000
7. Contingency $ 7, 800
TOTAL $ 210, 000
Again, it is not proposed that any of the City' s general overhead
costs be included in the District. This includes 20% of the estimated
labor costs for administration of the landscaping related portions of
the proposed work. The cost for the landscaping and tree related
expenses can be supplemented with gas tax funds.
AD-84-1 has an estimated balance of $16, 000. 00. These funds should
be transferred to AD-84-2. The areas currently within Ad-84-1 are not
scheduled to be accepted by the City for maintenance purposes until
sometime in 1985-86.
The Engineer will be at the meeting to present the report, including
the proposed method of spreading the assessments.
SK:ddb
attachments
MOORPARK // v • <Y 1
ALBERT PRIETO STEVEN KUENY
Mayor �P� `+_ City Manager
° CHERYL J. KANE
JAMESMayor
D. WEAK Fo �=?
Mayor Pro Tem ��� City Attorney
THOMAS C. FERGUSON NIALL FRITZ
Councilmember �, b7 Director of
DANNY A. WOOLARD Z ��� ° Community
o.�j Development
Councilmember oQ�T•D ��� R. DENNIS DELZEIT
LETA YANCY-SUTTON City Engineer
Councilmember
DORIS D. BANKUS JOHN V. GILLESPIE
Chief of Police
City Clerk
JOHN C. GEDNEY
City Treasurer
MEMORANDUM
TO: The Honorable City Council <�
FROM: Steven Kueny, City Manager s
DATE: May 29, 1985
SUBJECT: Supplement to Engineer ' s Report for Proposed Parks
Maintenance Assessment District (AD-85-1 and AD-83-1)
and Lighting Maintenance Assessment District (AD-84-2)
BACKGROUND INFORMATION:
On May 18- the City Council formally initiated proceedings and approved
the amended Engineer' s Report for each District. At that time the City
Council directed that all direct costs be included for each proposed
District. In addition, for the Lighting Maintenance Assessment District,
staff was directed to apportion the costs for the existing landscaping
within AD-84-1 (Griffin project north of Campus Park Drive) between
exterior (Citywide benefit) and interior landscaping (tract benefit) .
It was determined to be 1/3 and 2/3 , respectively. Staff was also
directed to include only the actual estimated cost for tree removal
and tree trimming, and not the cost to repair the damaged curb, gutter,
sidewalk or pavement. These latter costs are to be funded by gas tax.
DISCUSSION:
The following is a breakdown of the proposed Parks Maintenance District
budget:
Administration and Personnel Costs $33, 747 . 00
1 . Facilities Coordinator
60% Community Center $14 , 423
20% Parks 4 , 840
2 . Administrative Secretary
50% parks 7 , 716
3 . Part-time
Community Center 4 , 512
Parks 2, 256
799 Moorpark Avenue Moorpark, California 93021 (805)529-6864
The Honorable City Council
May 29 , 1985
Page 2
Operation and Maintenance $75, 910. 00
1 . Parks
a) General Supplies & Services $ 8 , 200
b) Water 22 , 000
c) Electrical 500
d) Contract Services 36 , 000
2 . Community Center
a) General Supplies & Services $13, 710
b) Water 4 , 000
c) Electrical 8, 000
d) Gas 1, 500
e) Less Rental Income (15, 000)
f) Less City Hall Share
of Utilities ( 3, 000)
Engineering $14 , 500 . 00
TOTAL $124 , 157 . 00
The following is a breakdown of the Lighting Maintenance Assessment
District budget:
Administration and Personnel Costs $ 6 , 000. 00
1 . Facilities Coordinator $ 4, 842
2. Part time 1 , 158
Operation and Maintenance - Landscaping $ 65, 200. 00
1 . General $ 3 , 200
2 . Tree Removal 25, 000
3 . Tree Trimming 10, 000
4 . Tierra Rejada Road Medians
and Parkway
a) Contract Service 2, 500
b) Utilities 1 , 500
5 . Campus Park Median and Slopes
(Citywide)
a) Contract Service 3 , 667
b) Utilities 1 , 667
5 . Benwood, Pecan, Bambi and
adjacent Flood Channel land-
scaping (Tract benefit only)
a) Contract Service 7 , 333
b) Utilities 3 , 333
7 . Miscellaneous Improvements
various locations as determined
by City Council (see attached
Exhibit A) 7 , 000
The Honorable City Council
May 29 , 1985
Page 3
Street Lighting $124 , 800. 00
Engineering 11 , 400 . 00
Contingency 7 , 600. 00
TOTAL $215, 000 . 00
Existing Assessment District No. AD-83-1:
In the event the Parks Maintenance Assessment district is not created,
the City Council will need to order that annual assessments be set
for this District for the maintenance of Glenwood Park. The medians
and parkway on Tierra Rejada Road could either be placed in the
City wide Lighting and Landscaping District, or left as part of
existing Assessment District No. AD-83-1 . The cost for Glenwood
Park would be about $19 , 000 . 00 for 1985-86.
RECOMMENDED ACTION:
Conduct public hearings for the respective districts and direct staff
concerning any modifications to Engineer' s Reports (costs and/or
assessment spread) and subsequent action regarding formation and
setting of annual assessments.
SK:ddb
{
EXHIBIT "A"
AREAS TO BE CONSIDERED FOR POSSIBLE IMPROVEMENT
1. Parkway on eastside of Peach Hill Road from Peach Hill Park
north to Peach Hill Road
A) Peach Hill Park north to Westgate - 243/sq. ft.
B) From Westgate north to Peach Hill Road - 2 ,745/sq. ft.
C) One (1) visible slope in area 1.A) above - 657/sq. ft.
D) Two (2) visible slopes in area 1.B) above - 3, 578/sq. ft.
2. Triangular shaped area at southwest corner of
Moorpark Road and Peach Hill Road - 9 , 500/sq. ft.
3. Three (3) visible slopes along west side of
Moorpark Road south of Peach Hill Road - 3 , 900/sq. ft.
4 . Princeton Avenue
A) West side of parkway from Highway 118 to
Amherst Street - 4 , 460/sq. ft.
B) East side parkway from Highway 118 to
Amherst Street - 4 , 820/sq. ft.
C) East side parkway from Amherst Street to
Campus Park Drive - 1 ,775/sq. ft.
D) Median from Highway 118 to Amherst Street - 5, 240/sq. ft.
E) Median from Amherst Street to Campus
Park Drive - 2, 350/sq. ft.
5. Campus Park Drive
A) Parkway from Shopping Center to Loyola - 800/sq. ft.
Street
B) Parkway from Loyola Street to Cambridge - 4 , 270/sq. ft.
Street
C) Southside parkway from Princeton Avenue to - 6 , 800/sq. ft.
Penn Street
D) Median from Princeton Avenue to Marquette -44 , 800/sq. ft.
Street
6 . Poindexter Avenue (south side) both east and - 3 , 400/sq. ft.
west of Sierra Avenue
%.1fLoTlizato
( ,1
MOORPARK 746 re
ALBERT PRIETO STEVEN KUENY
Mayor City Manager
JAMEE D. WEAK F o°'�./j! CHERYL J. KANE
Mayor Pro Tern City Attorney
THOMAS C. FERGUSON 0 �0. NIALL FRITZ
• Director of
Councilmember ��y'�
DANNY A. WOOLARD 1 % Community
Development
Councilmember '��� R. DENNIS DELZEIT
LETA YANCY-SUTTON `*.o
Councilmember City Engineer
JOHN V.GILLESPIE
City Clleerkk
DORIS
Chief of Police
JOHN C. GEDNEY
City Treasurer
MEMORANDUM
TO: The Honorable City Council
FROM: Steven Kueny, City Manage25t
DATE: June 13 , 1985
SUBJECT: Supplement to Engineer' s Report for Proposed Parks
Maintenance Assessment District (AD-85-1 and AD-83-1)
and Lighting Maintenance Assessment District (AD-84-2)
BACKGROUND INFORMATION
At the June 3rd Council Meeting, the public hearing for each of the
Districts was conducted and it was noted that the hearings would be
continued (reopened) at the June 17th Meeting. Staff was directed
to review 1) funding options for the proposed assessments for the
Parks Maintenance District and the landscaping portion of the Lighting
and Landscaping District; 2) a more equitable spread of costs for the
same two items ; and 3) a listing of the proposed assessment for each
of the Districts. Items 2) and 3) are discussed in the final draft
Engineer ' s Report for each District and in the Engineer' s memorandum.
DISCUSSION
Parks Maintenance District
The Engineer has re-evaluated the method of spread attributed to each
of the land uses. The primary change is placing a higher benefit
recognition to non-residential uses . The modified spread has 75% of
the costs attributed to residential usses and 25% to other land uses.
The previously used spread method had about 95% of the cost attributed
to the various residential uses. Another change is in calculating at
this time the additional number of units that would be included in
payment of assessments for the single family and other residential
land uses . This resulted in 763 additional single family units being
799 Moorpark Avenue Moorpark, California 93021 (805)529-6864
The Honorable City Council
June 13, 1985
Page 2
added. If we had waited until the new list was published by the
County Auditor/Controller it is likely that many of these lots
would not be assessed in 1985/86.
$30, 000. 00 has also been deducted from the proposed amount to be
assessed in 1985/86. This is a recognition of the balance from
AD-83-1 for 1984-85 for the maintenance of Glenwood Park. This
should be sufficient to maintain this park in 1985/86. The City
has the authority in Streets and Highways Code Sections 22605 and
22611 to consolidate AD-83-1 into proposed Ad-85-1 , and for the
newly formed district to assume the assets and liabilities of the
former District. There is a direct benefit to the 190 homeowners
within AD-83-1 , since their assessments would go from about $156. 25
to $15. 31 in the Citywide AD-85-1 .
The funding options for the maintenance of the parks are the following:
1 . Reduction of Expenditures - Not recommended at this time.
Bids for contract maintenance will be opened at 10 : 00 a.m. on June 17 ,
so it may be possible to reduce proposed expenditures, depending on
the bid results.
2 . Use of Quimby Interest - Quimby Interest may be used for
parks maintenance under current State legislation until January 1 , 1987 .
Interest used for maintenance would not be available for the numerous
proposed park improvements.
3 . General Fund - The General Fund may be used for any City
expenditure, including park maintenance, but without major changes to
funding priorities, could not fund park maintenance activities to any
large extent.
4. Any Combination of Items 1 , 2 or 3, as well as the park
assessments, could be utilized. In addition, donations and volunteer
labor could be solicited.
5. Increase the Fee Structure for rental of the Community Center
to attempt to offset a greater portion of costs. It is currently
estimated that $28 , 000 . 00 is needed to pay for costs from sources
other than rental income.
Lighting and Landscaping District
The Engineer has modified the spread on the landscaping portion of
the District to provide for an equal benefit regardless of land use.
This change would reduce the cost of the landscaping portion to $11 . 74
for each benefiting property, or unit, in the case of apartments and
mobile home parks.
•
•
The Honorable City Council
June 13 , 1985
Page 3
The total assessments for this portion of the landscaping assessments
would be about $54, 544 . In addition, the 74 lots in the current
AD-84-1 (Griffin) would each pay an additional $144. 00 for the interior
landscaping within their project for a total of $10, 656. 00. The prop-
erties in this development will see an approximate 50% reduction in
their assessments if the proposed assessments are adopted. The grand
total for landscaping related improvements would be $65, 200. 00.
As with the Parks Maintenance District, 763 additional single family
homes have been added to this land use code. This contributed to the
lowering of both the landscaping and lighting portions of the District.
The lighting portion of the proposed assessment has been reduced to
$25. 23 for single family homes from the previously proposed amount of
$31 . 00 . It had been $28 . 54 in 1984-85. In March/April, 1985 the City
was billed for 863 street lights of various lumin levels.
The available funding options are:
1 . Reduction of expenses - not recommended.
2 . Gas Tax Fund - The use of these funds for street lighting
and landscaping purposes would severly hinder the City' s funding for
both Capital Improvement Program and maintenance needs, such as
traffic signals, striping and signing and road repair.
3 . General Fund - Use of these funds for street lighting and
landscaping purposes would require major changes to the City' s
current funding priorities.
4 . Any Combination of Items 1 , 2 and 3 .
RECOMMENDED ACTION
1 . Adopt Resolution No. 85- Ordering Formation of
"Parks Maintenance Assessment District No. AD-85-1" and Confirming
the Assessment. (ITEM 7 A)
2 . Adopt Resolution No. 85- Making Certain Changes to the
"Moorpark Lighting Assessment District No. AD-84-2" ; Consolidating
Certain Assessment Districts and Portions of Assessment Districts within
said "Moorpark Lighting Assessment Sitrict No. AD-84-2" ; and Confirming
the Assessments for said District for the Fiscal Year Commencing
July 1, 1985 and Ending June 30 , 1986 . (ITEM 7 B)
3 . If you do not order the formation of "Parks Maintenance
Assessment District No. AD-85-1" , then, in order to continue the
assessment for "Moorpark Landscape Maintenance Assessment District
No. Ad-83-1" (Glenwood Park) , you must adopt Resolution No. 85-
Confirming the Assessment for said AD-83-1 for the Fiscal Year
Commencing July 1 , 1985 and Ending June 30, 1986 . (ITEM 7 C)
SK:ddb
POORPARK e
JAMES O. WEAK STEVEN KUENY
Mayor City Manager
THOMAS C. FERGUSON 0741k° CHERYL J. KANE
Mayor Pro Tern 44,01,0 City Attorney
ALBERT PRIETO1* RICHARD MORTON
Councilmember Director of
DANNY A. WOOLARD o. Community
Councilmember °0.! Development
LETA YANCY-SUTTON R. DENNIS DELZEIT
Councilmember City Engineer
DORIS D. BANKUS JOHN V. GILLESPIE
City Clerk MEMORANDUM Chief of Police
THOMAS P. GENOVESE
City Treasurer
T O : The Honorable City Council FROM : Steve Kueny, City Manager 24.
DATE : May 30 , 1986
SUBJECT : ASSESSMENT DISTRICT NO. AD-85-1
The attached Revenue/Expenditure Summary and Budget Worksheets
detail the projected budget amounts for 1985/86 and recommended
expeditures and assessments for 1986/87. The relatively large
estimated July 1, 1986 Fund balance is a result of three factors:
1. Consolidation of AD-83-1 (Tract 2817 - Griffin) and
transfer of its assets to AD-85-1.
2. Retention of responsibility for maintenance of Glenwood
Park by Griffin for the entire 1985/86 fiscal year.
Nine (9) months of City maintenance had been included
in the budget for AD-85-1 in the amount of $16,000.
3. Cost savings on the other park locations primarily
in contract services and water billings.
The recommended amount of total assessments is $81 , 800. This
will allow for a 2. 5% reserve for such things as delinquent
payment assessments and contingency items.
Attached is a revised Page A-4 from the Engineer' s Report
dated May 29, 1986.
SK: igb
•
Attachments
799 Moorpark Avenue Moorpark,California 93021 (805)529-6864
AD-85-1 REVENUE/EXPENDITURE SUMMARY
Revenue Summary 1985/86
July 1 , 1985 Fund Balance - [$ 12 ,245]
Annual Assessments - 91 , 100
Transfer from AD-83-1 - 38, 421
Community Center Revenue - 20,500
TOTAL AVAILABLE FUNDS - $137 ,776
1 .
at
Expenditure Summary 1985/86
Personnel, Maintenance & Operations
Parks - [$ 52, 695]
Community Center - [ 38,650]
Estimated July 1, 1986 Fund Balance - $ 46, 431
Recommended Expenditures 1986/87
Personnel, Maintenance & Operations
Parks - [$ 86,002]
Community Center - [ 60, 098]
Projected Revenue 1986/87
Community Center - $ 21 ,500
Recommended Annual Assessments - 81 ,800
Estimated July 1, 1986 Fund Balance - 3 ,631
APPENDIX "B"
CITY OF MOORPARK
Parks Maintenance Assessment District No.
AD-85-1
Landscape and Lighting Act of 1972
BUDGET ESTIMATE
Fiscal Year 1986-87
Park Sites $ 98,750
Engineering Costs $ 4,500
Administrative and Personnel Costs $ 42,850
Anticipated Surplus ($ 46,431)
Community, Center Revenue ($ 21,500)
Contingency Reserve 3,631
Total Amount to be Funded by District (FY 1986-87) $ 81,800
A-4
Revised: 5- 29-86
MOORPARK
THOMAS C. FERGUSON � STEVEN KUENY
Mayor ^.•'ter �'oe City Manager
DANNY A. WOOLARD f, CHERYL J. KANE
Mayor Pro Tern °I City Attorney
JAMES A. HARTLEY RICHARD MORTON
Councilmember701qtrlDirector of
ALBERT PRIETOCommunity
Councilmember J` Development
LETA YANCY-SUTTON MEMORANDUMR. DENNIS DELZEIT
Councilmember City Engineer
THOMAS P. GENOVESE JOHN V. GILLESPIE
City Treasurer Chief of Police
TO: Steve Kueny, City Manager �!
FROM: John F. Knipe, Assistant City Engineer • �j !
DATE: December 5, 1986
SUBJECT: Moorpark Lighting, Landscape and Parks
Assessment Districts
In reply to your question, the following list shows for each
fiscal year the number of parcels by land use within the
City.
Description FY 85-86 FY 86-37
Residential 4391 4818
Commercial 509 622
Mobile Homes* 298 300
Res. Vacant 987 799
Corn. Vacant 121 108
TOTAL 6306 6647
•
*NOTE:
Mobile homes did not receive a direct assessment but
were assessed under Land Use Code No. 9, Mobile Home
Parks, which is in the residential catagory.
•
•
JFK. :EL:j g
JN 3804
JN 3805
M0124B
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864