HomeMy WebLinkAboutAGENDA REPORT 2022 1221 CCSA REG ITEM 10DCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of December 21, 2022
ACTION APPROVED STAFF
RECOMMENDATION.
BY A. Hurtado.
D. Consider Reclassification of Finance Department Program Manager Position to
Senior Management Analyst or Management Analyst. Staff Recommendation:
Approve reclassification of the current Finance Department Program Manager
position to a Senior Management Analyst or Management Analyst position. (Staff:
Vivien Avella, Finance Director/City Treasurer)
Item: 10.D.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Vivien Avella, Finance Director
DATE: 12/21/2022 Regular Meeting
SUBJECT: Consider Reclassification of Finance Department Program Manager
Position to Senior Management Analyst or Management Analyst
BACKGROUND AND DISCUSSION
The City’s Finance Department currently includes a Program Manager position tasked with
managing the areas of Solid Waste, Emergency Management, and Contract Liability Risk
Assessment. The position became vacant on December 16, 2022.
The primary responsibilities of this position can be currently characterized as follows:
• Solid Waste: manage the City’s waste collection Franchise Agreement; complete all
required state reports; manage solid waste grant application and administration
efforts; plan and execute E-waste and Paper Shredding events; conduct SB1383
(organic waste recycling) enforcement activities; and
• Emergency Management: maintain and revise emergency management plans;
maintain and replenish emergency supplies; coordinate emergency management
activities with neighboring jurisdictions and the County of Ventura; manage grant
applications and administration; communicate potential threats to the City and
advise staff as necessary; and
• Contract Liability Risk Assessment: review pending City agreements to confirm the
contracting department has properly evaluated business risks; review accompanying
vendor insurance submissions to ensure compliance with City policies and
requirements; provide feedback to staff as appropriate.
Staff is seeking to reclassify this position to Senior Management Analyst or Management
Analyst. The rationale for this request is as follows:
Item: 10.D.
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Honorable City Council
12/21/2022 Regular Meeting
Page 2
Finance is planning to move the duties associated with Contract Liability Risk Assessment
to the Purchasing Analyst position. The Purchasing Analyst is strategically and tactically
aligned with all elements of the procurement process, including contracting, and this can
provide opportunities for improved synergies. Combining the Purchasing Analyst’s current
contract review duties (associated with the issuance of budget requisitions and purchase
orders under those contracts) with liability risk assessment will create efficiencies in the
resultant workflow. Additionally, the relatively new Purchasing Analyst position continues to
be fully defined and has existing capacity to absorb this duty.
Additionally, the broad range of tasks and expertise required in the existing position will
result in challenges in recruiting an appropriately experienced candidate to fulfill the
position at the Program Manager level. A Senior Management Analyst or Management
Analyst level position will be sufficient to handle the responsibilities of the restructured
position and will allow for greater focus on the two remaining areas of Solid Waste and
Emergency Management.
FISCAL IMPACT
The proposed downgrade of the Program Manager position will result in overall salary
savings during Fiscal Year 2022/23 and beyond. Due to the as-yet determined date of hire
and salary for the reclassified position, the exact level of savings cannot be determined.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
Approve reclassification of the current Finance Department Program Manager position to a
Senior Management Analyst or Management Analyst position.
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