HomeMy WebLinkAboutAGENDA REPORT 2022 1221 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA
City Council Meeting
of December 21, 2022
ACTION ADOPTED RESOLUTION NO.
2022-4149. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
E. Consider Resolution Amending the Fiscal Year 2022/23 Budget to Fund the City’s
Contribution of $9,000 to the Ventura County Farmworker Housing Study. Staff
Recommendation: Adopt Resolution No. 2022-4149, amending the Fiscal Year
2022/23 Budget by allocating $9,000 from the City Housing Fund (2121) for the
Ventura County Farmworker Housing Study. (Staff: PJ Gagajena, Assistant City
Manager) (ROLL CALL VOTE REQUIRED)
Item: 10.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: PJ Gagajena, Assistant City Manager
DATE: 12/21/2022 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2022/23 Budget to
Fund the City’s Contribution of $9,000 to the Ventura County
Farmworker Housing Study
BACKGROUND/DISCUSSION
On July 6, 2022, the City Council approved a Memorandum of Understanding (MOU)
with the County of Ventura to conduct a Farmworker Housing Study and contribute
$9,000 towards the study. The proposed Resolution will make a budget amendment to
the Fiscal Year 2022/23 Budget to increase the budget appropriation in the City Housing
Fund (2121) by $9,000 in order to issue payment to the County of Ventura.
As part of the County of Ventura’s Housing Element adoption process, a Farmworker
Housing Study (Study) was identified as a goal to affirmatively further fair housing and
meet the Regional Housing Needs Assessment (RHNA) obligations of the County and
cities. Through a survey of farmworkers, employers, and housing providers, the Study
would identify the special housing needs of farmworkers based on current agricultural
trends and population of farmworkers and their families. Cities would benefit from the
Study by identifying housing needs for farmworkers in their jurisdiction. This is
consistent with the City of Moorpark’s Draft Housing Element for 2021-2029, which
includes the goal of developing a coherent strategy for addressing local and regional
housing needs for farmworkers.
In terms of the current status of the Study, in November 2022 the County held a kick-off
meeting with the chosen consultant and involved stakeholders to outline the tasks for
Phase 2 of the Study, which is the creation of the survey and background data
collection. The County anticipates this will be completed by the end of January 2023.
Phase 3, which is the implementation of the survey and creation of the summary report,
will be completed by December 2023. Phase 4 will take the summary report and
analyze the data to complete the study and action plan. Phase 5 will implement the
plan to encourage housing production. The deadlines for Phases 4 and 5 have not yet
been determined but the entire project is expected to be completed by the end of 2024.
Item: 10.E.
141
Honorable City Council
12/21/2022 Regular Meeting
Page 2
The County was originally contributing $115,000 towards the survey but is now
contributing $130,000. The total contribution for all 10 cities remains the same in the
amount of $120,000 after every city approved entering into an MOU with the County.
Each city’s share is based on population, acreage, and RHNA numbers required by the
State. The County provided the City of Moorpark the final version of the MOU and
confirmed each city’s contribution in November 2022. The City of Moorpark signed the
MOU and received a fully executed version from the County on December 6, 2022. The
County is now requesting each city to transfer their contribution amount within 60 days
for the effective date of the MOU.
FISCAL IMPACT
The City’s $9,000 contribution towards the Ventura County Farmworker Housing Study
was not originally budgeted for in Fiscal Year 2022/23, therefore a budget amendment
in the amount of $9,000 is proposed to the City Housing Fund (2121) budget. Current
available Fund Balance within Fund 2121 is $2,756,075 and is projected to be
$2,430,912 at fiscal year-end 2022/23 based upon the Adopted Budget.
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council Goal 1: “Identify Options and Solutions to
Barriers for Housing for All Economic and Age Ranges.”
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2022-____, amending the Fiscal Year 2022/23 Budget by
allocating $9,000 from the City Housing Fund (2121) for the Ventura County
Farmworker Housing Study.
Attachment 1: Fully Executed Memorandum of Understanding with the County of
Ventura for the Ventura County Farmworker Housing Study
Attachment 2: Draft Resolution No. 2022-____
142
ATTACHMENT 1
FARMWORKER HOUSING SURVEY MEMORANDUM OF
UNDERSTANDING BETWEEN
COUNTY OF VENTURA AND CITY OF Moorpark --------
This Farmworker Housing Survey Memorandum of Understanding (MOU) is
entered into by and between the County of Ventura (County) and the City of
Moorpark (City) and shall become effective on the date last signed by the
parties below (Effective Date). The County and City are collectively referred to herein as
"Parties" and each individually as "Party."
RECITALS
WHEREAS, the last countywide farmworker housing study was conducted in
2002 and current counts of farmworkers and their household members significantly
underestimate the true population;
WHEREAS, it is vital that City and County work together to get updated
information regarding the current needs of farmworkers and their household members in
Ventura County, as residents within all jurisdictions benefit from the agricultural
community and farmworkers are not bound by jurisdictional boundaries for housing or
where they contribute econom ically for purchas ing retail and service needs;
WHEREAS, County included the following Program E in County's adopted and
certified Housing Element, tentatively scheduled to be completed by 2024:
"The County, working with advocacy groups, agricultural organizations and
Ventura County cities, will: (1) take on a coordinating role to seek funding for,
and to implement, a countywide survey of farmworkers, employers, and housing
providers to further define housing conditions, needs and barriers to farmworker
housing; and, (2) utilize the survey results to develop targeted programs and
strateg ies to address the identified housing needs of farmworkers and to support
agricultural businesses with a stable and healthy workforce.
In implementing this program, the County shall strive to affirmatively further fair
housing by providing housing opportunities (farmworker units or complexes)
under the County's RHNA obligation and for both County and cities to provide
services for the farmworker population throughout the County."
WHEREAS, a countywide survey of farmworkers, employers, and housing
providers will assist City and County to identify the special housing needs for
farmworkers and their househo ld members in the ir jurisdiction and to assess the
potential constraints re levant to meeting those needs (Farmworker Housing Survey);
WHEREAS, County's Planning Division, in partnership with the local nonprofit
House Farm Workers!, commenced work on Program E in Fall 2021 and outlined five
phases for this multi-year program, as follows:
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Phase 1 -Advisory Council Formation
Phase 2 -Farmworker Housing Survey Design
Phase 3 -Farmworker Housing Survey Implementation
Phase 4 -Farmworker Housing Study and Action Plan
Phase 5 -Community engagement in implementing the Action Plan
WHEREAS, as part of Phase 1, the County and House Farm Workers! worked
together to convene an advisory council which includes key stakeholders and agency
staff representing local cities, transportation, agriculture, nonprofit organizations,
healthcare groups, small and large agricultural employers, housing advocacy groups,
affordable housing developers, and farmworkers; and circulated a request for proposals
(RFP) for a survey consultant to conduct the farmworker housing survey of farmworkers
and their household members, stakeholders, and employers in Ventura County for
Phases 2 and 3;
WHEREAS, the following program activities will be completed in Fiscal Year
2022-23, with an anticipated total cost of $250,000:
Phase 2 (Farmworker Housing Survey Design); and
Phase 3 (Farmworker Housing Survey Implementation).
WHEREAS, the anticipated $250,000 cost to complete Phases 2 and 3 includes
the cost of hiring a Survey Consultant to design and implement the Farmworker
Housing Survey;
WHEREAS, County will contribute $130,000 to the anticipated costs of
completing the Farmworker Housing Survey, in addition to dedicated County Planning
Division staff time to lead and manage the aforementioned program activities for Fiscal
Year 2022-23, at County's own expense;
WHEREAS, County has requested that each city within Ventura County
contribute some funds for the remaining $120,000 of the total cost anticipated for
completing the Farmworker Housing Survey;
WHEREAS, County requests a funding contribution amount from each city
toward the Farmworker Housing Survey as set forth in Exhibit A hereto based on each
city's respective , key characteristics including population, acreage, number of housing
units included in each city's regional housing need allocation provided by the state, and
estimated crop acreage in each city and its area of interest;
WHEREAS, City desires to contribute the funding requested by County for the
Farmworker Housing Survey; and
WHEREAS, the parties desire to memorialize their mutual understanding of
these matters in this MOU.
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AGREEMENT
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
Section 1. The above recitals are incorporated by reference and made a part
of this MOU.
Section 2. County agrees to contribute One Hundred Thirty Thousand Dollars
($130,000.00) of the total anticipated cost of completing the Farmworker Housing
Survey (Phases 2 and 3). County also agrees to contribute County staff time, at
County's own expense, to lead and manage completion of the Farmworker Housing
Survey by the Survey Consultant.
Section 3. City agrees to pay to County its respective minimum contribution
amount as stated in Exhibit A to this MOU toward the anticipated cost of completing the
Farmworker Housing Survey (Phases 2 and 3) within 60 days of the Effective Date.
Section 4. Following completion of the Farmworker Housing Survey, County
will provide City with the following:
A. A survey report with details of the survey results, including an assessment of
farm labor patterns in the County and their current housing needs, land use
constraints, and infrastructure barriers;
B. Survey data collected, which may be filtered by jurisdiction; and
C. A draft scope of work for the Farmworker Housing Study Consultant for
Phases 4 and 5, to be conducted in FY 2023-24.
Section 5. Miscellaneous.
A. Integrated Agreement. This MOU is an integrated agreement and
constitutes the entire understanding of the parties hereto with respect to
the subject matter hereof and supersedes any and all prior agreements,
communications, representations, or warranties, whether oral or written, by
either party or any agent, officer, partner, employee, or representative of
either party.
B. Amendments. This MOU may not be modified, altered, amended, or
rescinded except by an instrument in writing, which is signed by both
parties hereto.
C. Notices. All notices pursuant to, or in furtherance of the purposes of, this
MOU shall be in writing and personally delivered, or sent by overnight mail,
registered or certified mail, postage prepaid, or facsimile, addressed as
follows:
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To City: Troy Brown
City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
To County: Kimberly L. Prillhart
Director, Resource Management Agency
County of Ventura
800 S. Victoria Ave., L#1740
Ventura, CA 93009-1700
Such addresses may be changed from time to time by the addressee by serving
notice as heretofore provided. Service of such notice or demand shall be deemed
complete on the date of actual delivery as shown by the addressee's registry or
certification receipt or at the expiration of the third day after the date of mailing (whether
or not actually received by the addressee), whichever is earlier in time.
D.
E.
F.
Third Party Beneficiaries. No term or provision of this MOU is intended to
or shall be for the benefit of any person or entity not a party hereto, and no
such other person or entity shall have any right or cause of action
hereunder.
Defense and Indemnity. County agrees to indemnify, hold harmless and
defend at its sole expense, with counsel reasonably acceptable to City, any
third party claims, actions, proceedings, demands, judgments, damages,
fines and liabilities of whatever nature (Claims and Liabilities) against City
and all of City's officials, boards, agencies, departments, officers,
employees, agents and volunteers (City Parties) arising from or related to
this MOU or the Farmworker Housing Survey, unless the Claims and
Liabilities be caused by the sole active negligence or willful misconduct of
City Parties.
Counterparts and Electronic Signatures. This Agreement may be executed
in counterparts, and may be executed by way of electronic signature.
Electronic signatures shall be considered original signatures for all
purposes and shall have the same force and effect as an original signature.
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IN WITNESS WHEREOF, the undersigned each has executed this MOU as of
the date written below.
Date: 12-k2: 1-2..
City of Moorpark
[CITY]
Troy Brown (Nov 15, 2022 18:38 PST)
[Signature]
Troy Brown
[Name]
COUNTYO~~
By ~1A -~
Kimberly L. Prillhart, Director, County of
Ventura Resource Management Agency
November 15, 2022
[Date]
City Manager
[Title]
Attachment: Exhibit A -Funding distribution, by jurisdiction, for Countywide
Farmworker Housing Study for FY 2022-23
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EXHIBIT A
Funding distribution, by jurisdiction, for Countywide Farmworker Housing Study
for FY 2022-23
Funding Source Total Total acres in Total RHNA Minimum
Population jurisdiction (2021-29) Funding
(ACS 2014-Contribution
2018
LEAP grant (County) $75,000
City of Camarillo 67,543 12,640 1,376 $15,000
City of Fillmore 15,598 2,111 415 $9,000
City of Moorpark 36,274 7,982 1,289 $9,000
City of Ojai 7,555 2,795 53 $5,500
City of Oxnard 207,568 17,341 8,549 $22,000
City of Port Hueneme 22,215 2,884 125 $5,500
City of Santa Paula 30,258 3,654 657 $9,000
City of Simi Valley 126,199 27,053 2,793 $15,000
City of Thousand Oaks 128,481 35,486 2,621 $15,000
City of Ventura 110,234 14,208 5,312 $15,000
County of Ventura 96,187 1,046,593 1,262 $55,000
TOTAL $250,000
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RESOLUTION NO. 2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2022/23 BUDGET IN THE AMOUNT OF $9,000 FROM
THE CITY HOUSING FUND (2121) FOR VENTURA
COUNTY FARMWORKER HOUSING STUDY
WHEREAS, the City Council adopted the Operating and Capital Improvement
Budget for Fiscal Year 2022/23 on June 15, 2022; and
WHEREAS, the City Council approved entering into a Memorandum of
Understanding with the County of Ventura to conduct a Farmworker Housing Study and
contribute the City’s share of $9,000 on July 6, 2022; and
WHEREAS, the City received a fully executed Memorandum of Understanding
from the County of Ventura on December 6, 2022, and the County of Ventura is
requesting the City to issue payment within 60 days of this effective date; and
WHEREAS, a budget amendment in the amount of $9,000 from the City Housing
Fund (2121) is needed to fund the City’s contribution to the Ventura County Farmworker
Housing Study; and
WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $9,000 from the City Housing
Fund (2121), as more particularly described in Exhibit A, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21st day of December, 2022.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Attachment: Exhibit A – Budget Amendment
ATTACHMENT 2
149
Resolution No. 2022-____
Page 2
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
2121-000-00000-33990 9,000.00$
Total 9,000.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
2121-422-00000-56990 -$ 9,000.00$ 9,000.00$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
Total -$ 9,000.00$ 9,000.00$
Fund Title
CITY HOUSING FUND
CITY HOUSING FUND
VENTURA COUNTY FARMWORKER HOUSING STUDY
FY 2022/23
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