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Home My WebLink AboutAGENDA REPORT 2023 0104 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA City Council Meeting of January 4, 2023 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. E. Consider Amendment to Agreement with Cornwall Security Services, Inc. Increasing Not-to-Exceed Amount by One Thousand Five-hundred Dollars ($1,500) to Recover Additional Fuel Costs and Provide for Additional Services at Miscellaneous Events. Staff Recommendation: Approve Amendment No. 2 with Cornwall Security Services, Inc.; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. (Staff: Jessica Sandifer, Community Services Manager) Item: 10.E. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jessica Sandifer, Community Services Manager DATE: 01/04/2023 Regular Meeting SUBJECT: Consider Amendment to Agreement with Cornwall Security Services, Inc. Increasing Not-to-Exceed Amount by One Thousand Five-hundred Dollars ($1,500) to Recover Additional Fuel Costs and Provide for Additional Services at Miscellaneous Events BACKGROUND The City uses the services of Cornwall Security Services, Inc. (Cornwall) to secure and lock certain City facilities and gates that stay open until 10:00 p.m. or later. The City does not have staff that are scheduled to work that late in the evening. Cornwall provides services at Arroyo Vista Community Park locking gates and restrooms; the Shadyridge Buffer Zone area to lock the gates; and the Ruben Castro Human Service Center to security check and arm the lobby and ensure the perimeter gates are closed and locked. Cornwall also provides miscellaneous security services at facility event rentals where alcohol is served. DISCUSSION The current agreement with Cornwall started in July 2019. Pursuant to the terms of that Agreement the City has a standard monthly rate that is paid to Cornwall for their services. The Agreement does have a pre-determined annual increase built-in that was negotiated at the time the original contract was signed. Recently Cornwall has submitted a request to the City for an additional increase due to high fuel costs (fuel surcharge), which they have been absorbing up to this point. They are requesting an increase of $36.00 per site per month, which equates to $108.00 per month, or $1,296 for the year. Staff is recommending approval of the increase to begin in December 2022. The current agreement with Cornwall expires in June 2024. Currently Cornwall’s annual not to exceed amount is $30,000 which includes the costs for the monthly security services and an allowance for the miscellaneous event rentals. In order to cover the fuel Item: 10.E. 325 Honorable City Council 01/04/2023 Regular Meeting Page 2 surcharge increase and ensure the allowance for miscellaneous events, staff is requesting an amendment to the Agreement to increase the annual not-to-exceed amount for Cornwall’s agreement by $1,500, to $31,500, which should be sufficient to cover all Cornwall expenses through the end of the agreement term. ENVIRONMENTAL DETERMINATION Not a project. FISCAL IMPACT The rate increases the cost for the Cornwall Agreement by $1,300 annually. There are sufficient funds in the current Fiscal Year budget to absorb the increase and funds will be budgeted in future fiscal years at the increased rate. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION Approve Amendment No. 2 with Cornwall Security Services, Inc.; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. Attachment: Amendment No. 2 – Cornwall Security Services, Inc. 326 AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND CORNWALL SECURITY SERVICES, INC., FOR SECURITY SERVICES This Amendment No. 2 to the Agreement between the City of Moorpark, a municipal corporation (“City”), and Cornwall Security Services, Inc., a corporation (“Contractor”), for security services (“Agreement”), is made and entered into on ____________________________. RECITALS WHEREAS, on June 27, 2019 the City and Contractor entered into an Agreement to have the Contractor provide security services; and WHEREAS, on May 9, 2022 the City and Contractor amended the Agreement to extend the term for one additional period and increase the compensation for services to be performed by Contractor from ninety thousand dollars ($90,000) by a value of thirty thousand dollars ($30,000), for a total contract value of one hundred twenty thousand dollars ($120,000); and WHEREAS, the City and Contractor now desire to amend the Agreement to revise the service rates and increase the compensation for services to be performed by Contractor from one hundred twenty thousand dollars ($120,000) by a value of one thousand five hundred dollars ($1,500) for a total contract value of one hundred twenty- one thousand five hundred dollars ($121,500), and document said agreement to amend by jointly approving Amendment No. 2 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 2, SCOPE OF SERVICES , is amended by replacing paragraph three in its entirety as follows: “Compensation for the services to be performed by Contractor shall be in accordance with Exhibit B and Exhibit C. For the period beginning July 1, 2019 and ending June 30, 2022 compensation shall not exceed the rates or contract value of thirty thousand dollars ($30,000) annually. Beginning July 1, 2022 compensation shall not exceed the rates or contract value of thirty-one thousand five hundred dollars ($31,500.00) annually without a written amendment to the Agreement executed by both parties. Payment by City to Contractor shall be in accordance with the provisions of this Agreement.” ATTACHMENT 327 Amendment No. 2 to Agreement between City of Moorpark and Cornwall Security Services, Inc. Page 2 II. Section 5, PAYMENT, is amended by replacing paragraph two in its entirety as follows: “The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B and Exhibit C, based upon actual time spent on the above tasks. For the period beginning July 1, 2019 and ending June 30, 2022 compensation shall not exceed the rates or contract value of thirty thousand dollars ($30,000) annually. Beginning July 1, 2022 compensation shall not exceed the rates or contract value of thirty-one thousand five hundred dollars ($31,500.00) annually for the term of the Agreement unless additional payment is approved as provided in this Agreement.” III. Remaining Provisions: Except as revised by this Amendment No. 2, all of the provisions of the Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have caused this Amendment to be executed the day and year first above written. CITY OF MOORPARK CORNWALL SECURITY SERVICES, INC. _______________________________ _______________________________ Troy Brown City Manager Barbara Cornwall Chief Financial Officer Attest: _______________________________ Ky Spangler City Clerk 328 Amendment No. 2 to Agreement between City of Moorpark and Cornwall Security Services, Inc. Page 3 Exhibit C Cornwall Security Services, Inc. 1014 S. Westlake Blvd 14-151 Westlake Village, CA 91361 Regularly Scheduled Vehicle Patrol Service Rates (effective 12/01/2022): Service / Location Monthly Service Rate Patrol Service: Arroyo Vista Community Park $1,228.00 Patrol Service: Ruben Castro Human Services Center $485.00 Patrol Service: Shady Ridge Buffer Zone $582.00 Holiday Patrol Time (monthly allocation)$20.00 Fuel Surcharge ($36 per location per month)$108.00 Total Monthy Service Rate:$2,423.00 All other terms, rates, and schedules in Exhibit B remain in full effect. 329