The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2023 0118 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA City Council Meeting of January 18, 2023 ACTION RECEIVED AND FILED REPORT. BY A. Hurtado. E. Consider Recreation Programs Cost Recovery Summary for Fiscal Year (FY) 2021/22. Staff Recommendation: Receive and file report. (Staff: Jeremy Laurentowski, Parks and Recreation Director) Item: 10.E. Item: 10.E. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Stephanie Anderson, Recreation Services Manager DATE: 01/18/2023 Regular Meeting SUBJECT: Consider Recreation Programs Cost Recovery Summary for Fiscal Year (FY) 2021/22 BACKGROUND On January 18, 2012, the City Council approved the Recreation Programs and Services Cost Recovery Policy (Policy). The Policy was revised in 2016 to include certain Active Adult Center programs and was renamed “Recreation and Active Adult Programs and Services Cost Recovery Policy”. This report includes only those programs operated by the Recreation Division. The Policy defines costs, revenue sources, program categories, and recovery levels. Costs reported include direct costs (costs charged to the programs’ line-item budget and part-time staff costs) and indirect costs (full-time staff costs and Recreation Division overhead costs such as facility use and general department supplies). Each program offered by the Recreation Division is assigned a program category based on factors including type, purpose, and program structure. Program categories are placed into a recovery level. There are five recovery levels, ranging from level 1 (high subsidy) to level 5 (minimal subsidy). The Policy establishes both the minimum co st recovery and target cost recovery requirements for each program category. Both the minimum and target amounts are noted in the cost recovery summaries in this report. Programs that are unable to meet the minimum cost recovery will be reviewed for consideration of appropriate action, including restructuring, or eliminating the program. The City Manager is authorized to exclude individual programs from the requirements of the Policy. The Policy requires annual reporting to the Parks and Recreation Commission and Moorpark City Council, including whether programs met their cost recovery goals. 611 Honorable City Council 01/18/2023 Regular Meeting Page 2 DISCUSSION This report serves as a financial summary of Recreation Division programs for the fiscal year 2021/22. The seasons included are summer 2021 (June through August), fall 2021 (September through November), winter 2022 (December through February), and spring 2022 (March through May). Included in this report are brief narratives for each program; financial summaries for each program, including comparison figures from the prior two fiscal years; a summary listing of programs based on their status of meeting cost recovery goals; and staff recommended action plans for those programs not meeting their minimum recovery goals. All figures in this report are rounded to the nearest d ollar. The full-time staff costs for the 2021/22 fiscal year programs are calculated based on time accounting recorded by full-time recreation division staff. Full-time staff costs calculations include salary and benefits. It should be noted that full-time staff costs associated with non-recreation related activity (such as assisting other departments with their projects), paid breaks, and annual leave are not included in these calculations. After two challenging years of cancellations and program modifications due to the COVID-19 pandemic, program operations have normalized. Overall programs did well. COST RECOVERY GOAL SUMMARY Programs Meeting Target Cost Recovery Goal Programs Meeting Minimum Cost Recovery Goal Programs Not Meeting Minimum Cost Recovery Goal Programs Cancelled Due to Public Emergencies Camp Moorpark Recreation Classes Moorpark Little Learners Academy Youth Basketball League Fireworks Extravaganza Movies in the Park Concerts in the Park Summer Camp Out Haunted High Street Breakfast with Santa Holiday Movie Marathon Easter Egg Hunt Earth Festival Skate Nights Cupcake Challenges Moorpark Youth Running Club Adult Softball League Adult Basketball League Adult Soccer League Pickleball Tournament None 612 Honorable City Council 01/18/2023 Regular Meeting Page 3 RECREATION PROGRAM NARRATIVES AND FINANCIAL SUMMARIES 3RD OF JULY FIREWORKS EXTRAVAGANZA After being cancelled in 2020 due to the COVID-19 pandemic, the Fireworks Extravaganza returned in 2021. The event was held on Saturday, July 3 starting at 4:00 p.m. The event featured live music by Ignition and Young Dempsey, food booths, games and attractions, the American Flag pre sentation, and an aerial fireworks display at 9:00 p.m. Due to COVID-19 restrictions in place during the planning phase of the event, presale tickets were initially required. Previously, only cash gates sales were taken for this event. In order to comply with COVID-19 restrictions, presale tickets were sold, via an application called Ticketleap. Over 14,000 tickets were sold, but not all checked in. A small number of gate sales were accepted, bringing estimated attendance to about 12,000. Overall, the event ran smoothly and was successful. The primary issues that will need to be addressed for 2022 were the slow scanning of tickets and a lack of food vendors (many food trucks and temporary food facilities went out of business during the COVID-19 pandemic). Fireworks Extravaganza Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance (approx.) 12,000 Cancelled 11,000 Revenue $72,478 $57,787 Direct Costs $70,027 $55,612 Indirect Costs F/T Staff $21,699 $22,354 Overhead Costs $2,866 $2,567 Total Costs $94,592 $80,533 Gross Profit / (Loss) $2,451 $2,175 Net Profit / (Loss) ($22,114) ($22,746) Cost Recovery Summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 25% 100% Percent Division Indirect Costs Recovered: 10% 0% 25% Minimum Recovery Met: YES MOVIES IN THE PARK Movies in the Park featured three films for the summer 2021 season: Moana on June 19, Galaxy Quest on July 24, and Trolls: World Tour on August 21. Movies were shown at the Arroyo Vista Community Park starting at dusk. In 2020, the event was changed to a drive-in format in order to comply with COVID-19 restrictions. Although the event was able to return to its original format in 2021 (open grass seating), C OVID-19 restrictions required presale tickets. Tickets were sold for $5 per family through the Ticketleap application. Overall, the events ran smoothly, although attendance was lower than the prior two years. 613 Honorable City Council 01/18/2023 Regular Meeting Page 4 Movies in the Park Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance (approx.) 750 1200 950 Revenue $2,907 $6,555 $5,188 Direct Costs $5,447 $6,418 $4,782 Indirect Costs F/T Staff $6,601 $12,090 $7,204 Overhead Costs $886 $1,159 $1,058 Total Costs $12,934 $19,667 $13,044 Gross Profit / (Loss) ($2,540) $137 $406 Net Profit / (Loss) ($10,027) ($13,112) ($7,856) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 53% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES SUMMER CAMP OUT The 2021 Summer Camp Out was held on Friday, August 13 through Saturday, August 14 at the Arroyo Vista Community Park. The event allows community members an opportunity to camp out overnight at the park. Participants enjoy a BBQ dinner, crafts, games, story time, and a pancake breakfast in the morning. The registration fee was $15, with a $3 discount for early registration. After low enrollment in 2020, the event rebounded this summer, with a record enrollment of 186. Summer Camp Out Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Enrollment 186 56 137 Revenue $2,364 $702 $1,566 Direct Costs $1,503 $1,391 $1,551 Indirect Costs F/T Staff $2,390 $1,845 $3,080 Overhead Costs $520 $535 $294 Total Costs $4,413 $3,771 $4,925 Gross Profit / (Loss) $861 ($689) $15 Net Profit / (Loss) ($2,049) ($3,069) ($3,359) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 30% 0% 50% Minimum Recovery Met: YES 614 Honorable City Council 01/18/2023 Regular Meeting Page 5 CONCERTS IN THE PARK The 2021 concert series featured six performances: Raymond Michael’s Elvis Tribute on June 5, the Moorpark Symphony Orchestra on July 17 and September 18, the Blue Breeze Band on August 7, Heathers on Fire on September 4, and Silver Lining on October 2. All concerts were held at the Arroyo Vista Community Park starting at 5:00 p.m., except for the September 18 concert which started at 5:30 p.m. For the summer concerts, COVID-19 restrictions were still in place and tickets were sold for $5 per family. The fall concerts were free to the public. Attendance ranged from a high of 950 (Elvis Tribute) to a low of 250 (Silver Lining), with median attendance at 550. Concert in the Park Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance (approx.) 3,525 Cancelled 2,000 Revenue $15,861 $0 $5,200 Direct Costs $17,825 $1,980 $8,771 Indirect Costs F/T Staff $9,991 $9,268 $14,188 Overhead Costs $1,159 $920 $654 Total Costs $28,975 $12,168 $23,613 Gross Profit / (Loss) ($1,965) ($1,980) ($3,571) Net Profit / (Loss) ($13,114) ($12,168) ($18,413) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 89% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES HAUNTED HIGH STREET After being cancelled in 2019 due to the Easy Fire and in 2020 due to the C OVID-19 pandemic, Haunted High Street returned on Halloween night in 2021. The event was held from 4:00 to 7:00 p.m. on High Street and featured Trunk -or-Treat, a Halloween carnival with games and attractions, a live disc jockey, Halloween arts and crafts, food trucks, and a costume contest with prizes. Previously the event has also included a Haunted House at the old Maria’s restaurant building, but due to the deteriorating condition of the building it was deemed unsafe. With no alternative location, in lieu of the Haunted House, a giant inflatable alien laser tag attraction was rented. All activities were free to the public, except for the carnival which was $5 entry for advance purchase and $10 at the gate. This event relies on community support, and included 20 trunks from local b usinesses and organizations, crafts provided by the Moorpark City Library with pumpkins donated by Underwood Family Farms, and a large number of volunteers to operate the carnival, including many Teen Council members. Attendance was consistent with prior years, at approximately 4,500 (attendance was 4,500 in 2018 and 4,000 in 2017, the first year the event was held). Overall, the event ran smoothly, and staff received many positive comments about it. 615 Honorable City Council 01/18/2023 Regular Meeting Page 6 Haunted High Street Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance (approx.) 4,500 Cancelled Cancelled Revenue $5,261 $800 Direct Costs $10,498 $1,280 Indirect Costs F/T Staff $16,556 $10,317 Overhead Costs $1,373 $1,070 Total Costs $28,427 $12,667 Gross Profit / (Loss) ($5,237) ($480) Net Profit / (Loss) ($23,166) ($11,867) Cost Recovery Summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 50% 25% 100% Percent Division Indirect Costs Recovered: 0% 0% 25% Minimum Recovery Met: YES BREAKFAST WITH SANTA In 2020, Breakfast with Santa was scheduled for December 12 and 13 and would have filled to capacity. However, due to surging COVID-19 cases and subsequently issued public health restrictions, the event was cancelled, and refunds were issued. The event was able to return in 2021 without restrictions. The 2021 Breakfast with Santa was held on December 11 and 12 at the Arroyo Vista Recreation Center. Two seating times were offered on each date. The event featured a pancake breakfast (with eggs and sausage provided by Lucky Fools Pub), children’s craft, and photo opportunity with Santa. Teen Council members volunteered as wait staff for this event. Breakfast with Santa Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Enrollments 275 Cancelled 299 Revenue $3,225 $0 $2,900 Direct Costs $3,681 $161 $3,112 Indirect Costs F/T Staff $4,229 $3,005 $6,074 Overhead Costs $826 $409 $604 Total Costs $8735 $3,575 $9,790 Gross Profit / (Loss) ($456) ($161) ($212) Net Profit / (Loss) ($5,511) ($3,575) ($6,890) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 88% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES 616 Honorable City Council 01/18/2023 Regular Meeting Page 7 HOLIDAY MOVIE MARATHON The Holiday Movie Marathon was held on Saturday, December 18 from 10:00 a.m. to 7:00 p.m. at the High Street Arts Center. The event featured six holiday films, with a variety of activities during intermissions such as BINGO and trivia. Although the event ran smoothly, attendance was significantly lower than prior years. Holiday Movie Marathon Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance 65 Not scheduled 198 Revenue $250 $271 Direct Costs $489 $102 Indirect Costs F/T Staff $1,244 $2,371 Overhead Costs $285 $268 Total Costs $2,018 $2,741 Gross Profit / (Loss) ($239) $169 Net Profit / (Loss) ($1,768) ($2,470) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 51% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES EASTER EGG HUNT After being cancelled in 2020 and 2021 due to the C OVID-19 pandemic, the Easter Egg Hunt returned on Saturday, April 16. The event was held from 10:00 a.m. to 1:00 p.m. at the Arroyo Vista Community Park and included egg hunts, attractions, carnival games, food trucks, and a photo opportunity with the bunny. The event saw record attendance, with nearly 900 paid children attending and overall attendance including parents at 2,200. Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 21% 0% 50% Minimum Recovery Met: YES Easter Egg Hunt Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance (approx.) 2,200 Not scheduled Cancelled Revenue $7,069 $0 Direct Costs $4,602 $305 Indirect Costs F/T Staff $10,168 $2,220 Overhead Costs $1,340 $970 Total Costs $16,110 $3,495 Gross Profit / (Loss) $2,467 ($305) Net Profit / (Loss) ($9,041) ($3,495) 617 Honorable City Council 01/18/2023 Regular Meeting Page 8 MOORPARK EARTH FESTIVAL & COMMUNITY YARD SALE The Moorpark Earth Festival was held on Saturday, May 7 from 9:00 a.m. to 1:00 p.m. at the Arroyo Vista Community Park. The largest component of the event is the Community Yard Sale, which gives residents and organizations an opportun ity to purchase a space to sell their gently used goods. Other event features included eco-friendly vendors, gardening resources, children’s crafts and activities, and a tree give -away. The 2022 event had a total of 22 yard sale participants, four paid vendors, and booths with giveaways and activities hosted by Waste Management, Moorpark City Library, Ventura County Master Gardner, Peach Hill Soils, Ventura County Transit, and West Coast Arborists. The City’s Recreation and Solid Waste divisions also hosted booths. The Recreation booth had information on the Mayor’s Monarch Pledge, had a seed giveaway, and oversaw the distribution of the tree giveaway. Although the event was lightly attended, staff received positive feedback from both event participants and attendees. Moorpark Earth Festival Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance (approx.) 800 800 0 Revenue $1,075 $535 $0 Direct Costs $650 $500 $0 Indirect Costs F/T Staff $3,020 $5,805 $2,763 Overhead Costs $819 $1,027 $607 Total Costs $4,489 $7,332 $3,370 Gross Profit / (Loss) $425 $35 0 Net Profit / (Loss) ($3,414) ($6,797) ($3,370) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 11% 0% 50% Minimum Recovery Met: YES SKATE NIGHTS Skate Nights are held on Saturdays from 5:00 to 8:00 p.m. at the Arroyo Vista Community Park multiuse court. Each Skate Night has a theme and includes open skating (roller skates or roller blades), music, contests, and food vendors. Admission to this event is free. The 2021/22 Skate Nights were held on October 21 (Super Spooky, Halloween music), November 20 (Thanksgiving, All-American music), February 11 (Valentine, upbeat love songs), and May 14 (Spring Fling, disco and oldies). Attendance at each event ranged from 125 to 200. All events ran smoothly with positive feedback from attendees. 618 Honorable City Council 01/18/2023 Regular Meeting Page 9 Skate Night Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Attendance (approx.) 575 Cancelled 245 Revenue $1,120 $0 $525 Direct Costs $2,020 $0 $1,031 Indirect Costs F/T Staff $3,671 $455 $4,811 Overhead Costs $611 $229 $630 Total Costs $6,302 $684 $6,471 Gross Profit / (Loss) ($900) $0 ($506) Net Profit / (Loss) ($5,182) ($684) ($5,947) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 55% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES TEEN EVENTS The only teen-specific events offered in 2021/22 were three Cupcake Challenges. The events were held on Friday nights from 6:30 to 9:00 p.m. at the Arroyo Vista Recreation Center. Teams of 4 bakers bake and decorate cupcakes which are judged based on taste, presentation, and use of the secret ingredient. The entry fee includes use of kitchen equipment, basic cupcake ingredients, and frosting. The entry fee was raised from $15 in October to $20 in January and $25 in May to better cover event expenses. The event dates were October 22 (2 teams participating), January 28 (cancelled due to lack of enrollment), and May 20 (3 teams participating). General Teen Event Financial Summaries FY 2021/22 FY 2020/21 FY 2019/20 Participation (Total) 20 12 22 Revenue $120 $60 $220 Direct Costs $131 $104 $282 Indirect Costs F/T Staff $1,231 $1,896 $1,615 Overhead Costs $228 $256 $512 Total Costs $1,590 $2,256 $2,409 Gross Profit / (Loss) ($11) ($44) ($62) Net Profit / (Loss) ($1,470) ($2,196) ($2,189) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 91% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES 619 Honorable City Council 01/18/2023 Regular Meeting Page 10 CAMP MOORPARK Camp Moorpark is a day camp program for children ages 5 to 12. The program offers weekly/daily themed activities including sports, games, crafts, STEM, special events, parties, special guests, and movies. Structured activities are held from 10:00 a.m. to 4:00 p.m., with extended care available from 7:00 or 8:00 a.m. to 6:00 p.m. Camp is held at the Arroyo Vista Recreation Center, and utilizes both the indoor facility and the various amenities available at the Arroyo Vista Community Park. In 2020, COVID-19 mandates severely restricted the number of children that could attend camp, based on facility limitations, group isolation, and counselor/child ratios. With the lifting of the more severe mandates applicable to camp programs in the summer of 2021, enrollment increased dramatically. The increase in enrollment, and therefore fees paid, was more than enough for this program to meet its cost recovery goal. The program ran smoothly, with the greatest challenge being recruiting and hiring a sufficient number of seasonal staff. It should be noted that with the return of schools to normal hours, BASE Camp was not offered, and due to limited trip venues and bus restrictions, Adventure Camp was also not offered. Camp Moorpark Financial Summary Summer 2021 Fall 2021 Winter 2021/22 Spring 2022 Total FY 2021/22 FY 2020/21 FY 2019/20 Average Daily Attendance 90.9 25.5 23.85 22.71 58.73 46.81 38.03 Total Enrollments 4546 153 310 159 5168 3664 4119 Income $192,849 $7,931 $14,190 $7,473 $ 222,443 $173,262 $190,467 Direct Costs $119,598 $3,551 $7,534 $3,607 $134,290 $140,331 $125,106 Indirect Costs F/T Staff $44,766 $3,416 $1,915 $2,091 $ 52,189 $70,069 $54,827 Overhead Costs $16,618 $1,383 $2,948 $1,539 $ 22,488 $26,450 $16,324 Total Costs $180,982 $8,350 $12,397 $7,237 $208,967 $236,850 $196,257 Gross Profit / (Loss) $73,251 $4,380 $6,656 $3,866 $88,153 $32,931 $65,361 Net Profit / (Loss) $11,867 ($419) $1,793 $236 $13,476 ($63,588) ($5,790) Cost Recovery Summary (Category: Day Camps) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 100% 50% 75% Minimum Recovery Met: YES 620 Honorable City Council 01/18/2023 Regular Meeting Page 11 CAMP MOORPARK PROGRAM SUMMARY: Summer 2021 - Spring 2022 Annual Registration Fee: $35/$25 (2nd Child) PROGRAM DATES HOURS DAIILY FEES* Summer Camp Moorpark Monday through Friday, 6/14 through 8/17 7:00 a.m.-6:00 p.m. $36-$60 Fall Camp Moorpark 9/7, 9/16, 11/1, 11/11, 11/22 through 24 8:00 a.m.-6:00 p.m. $45-$60 Winter Camp Moorpark Monday through Friday 12/20 through 1/3, 1/17, 2/21 8:00 a.m.-6:00 p.m. $36-$60 Spring Camp Moorpark Monday through Friday 3/28-4/1, 4/15, 4/18 8:00 a.m.-6:00 p.m. $36-$60 B.A.S.E. Camp Not offered Not offered N/A Program held at AVRC. AVERAGE DAILY ATTENDANCE COMPARISON Report Year Summer Adventure Camp Fall Camp Winter Camp Spring Camp 2021/2022 90.9 0.00 25.5 23.9 22.7 2020/2021** 52.71 0.0 17.2 / 30.3*** 13.2 / 14.6*** 22 / 15.25*** 2020/2120 71.3 18.8 27.4 22.5 0 2018/2019 64.1 12.7 21.3 19.6 28.1 2017/2018 91.5 19.2 19.2 23.7 29.5 *Sibling and weekly discount factored into lowest fee **Due to state mandated COVID-19 restrictions, maximum capacity was reduced from 120 to 60 ***Average weekly attendance for BASE Camp RECREATION CLASSES The Recreation Division offers a variety of classes including art, music, baking, dance, STEM, and sports. During the summer, a variety of specialty camps are also offered. Classes are instructed by hourly employees as well as contract instructors. Most classes are held at the Arroyo Vista Recreation Center, except those classes requiring specialized facilities such as golf. The majority of classes offered are for preschool through elementary ages, with more limited offerings for teens and adults. The summer 2021 season saw record enrollment, with strong enrollment in all other seasons as well. Total enrollment for the 2021/22 year is near record. The increase in enrollment and revenue allowed this program to meet its cost recovery goal. Recreation Classes Financial Summary Summer 2021 Fall 2021 Winter 2021/22 Spring 2022 FY 2021/22 FY 2020/21 FY 2019/20 Classes Offered 120 94 97 98 409 432 328 Classes Run 106 74 64 74 318 290 171 Classes Canceled 14 20 33 24 91 142 157 Cancelation Rate 12% 21% 34% 24% 22% 33% 48% Enrollments 985 566 489 579 2619 2233 1045 Revenue $83,354 $30,841 $28,257 $33,947 $176,398 $135,827 $70,818 Direct Costs $48,035 $19,673 $16,949 $19,695 $104,352 $84,896 $46,420 Indirect Costs F/T Staff $14,719 $9,524 $9,524 $9,524 $43,292 $46,768 $39,894 Overhead Costs $8,082 $4,672 $4,490 $3,612 $20,857 $17,281 $7,867 Total Costs $70,837 $33,870 $30,963 $32,832 $232,651 $148,945 $94,182 621 Honorable City Council 01/18/2023 Regular Meeting Page 12 Gross Profit / (Loss) $35,319 $11,168 $11,308 $14,251 $72,045 $50,931 $24,398 Net Profit / (Loss) $12,517 ($3,029) ($2,707) $1,115 $7,896 ($13,118) ($23,364) Cost Recovery Summary (Category: Recreation Classes) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 100% 75% 100% Minimum Recovery Met: YES MOORPARK LITTLE LEARNERS ACADEMY PRESCHOOL Moorpark Little Learners Academy (MLLA) is a traditional preschool program that prepares students for entry into elementary school. The program features classes for toddlers on Monday and Wednesday or Tuesday and Thursday, a 3-year-old class on Tuesday and Thursday, and a 4-year-old class on Monday, Wednesday, and Friday. The 2021/22 school season started after Labor Day in September and ran through May 26. Monthly tuition was $240 for toddlers, $325 for the 3-year-old class, and $415 for the 4-year-old class. As was the case in 2020/21, the program was filled to approximately 90% capacity. MLLA Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Annual Enrollments 60 61 76 Average Monthly Attendance 60 60 66 Revenue $172,909 $166,757 $141,796 Direct Costs $83,128 $92,728 $87,893 Indirect Costs F/T Staff $24,113 $38,047 $34,677 Overhead Costs $11,917 $11,774 $6,476 Total Costs $119,158 $142,549 $129,046 Gross Profit / (Loss) $89,781 $74,029 $53,903 Net Profit / (Loss) $53,751 $24,208 $12,750 Cost Recovery Summary (Category: Recreation Classes) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 100% 75% 100% Minimum Recovery Met: YES YOUTH BASKETBALL LEAGUE The youth basketball league is a co-ed recreational league for youth ages 5 to 13. Games are played on Saturdays at the Arroyo Vista Recreation Center gym, and practices are held for one hour each week. League fees ranged from $79.00 to $149.00 depending on season and age division. Fees include a team jersey, photos, and a trophy or medal. Several local pizza restaurants host the pizza parties and donate the pizza for the players. Divisions offered included Mites for ages 5-6, Rookie for ages 7-8, Junior for ages 9-10, and Teen for ages 11-13. 622 Honorable City Council 01/18/2023 Regular Meeting Page 13 The program had upwardly trending enrollment until the COVID-19 pandemic forced the cancellation of the spring 2020 through winter 2021 seasons. This year, the league was able to run all four seasons. Although not quite returning to pre-pandemic levels, enrollment was sufficient for the league to meet it cost recovery goal. Youth Basketball Summer 2021 Fall 2021 Winter 2021/22 Spring 2022 FY 2021/22 FY 2020/21 FY 2019/20 Enrollments 133 118 172 140 563 139 594 Revenue $12,572 $15,263 $17,048 $14,805 $59,688 $13,243 $50,578 Direct Costs $7,181 $6,265 $8,557 $5,878 $27,882 $8,463 $29,399 Indirect Costs F/T Staff $5,474 $5,474 $8,461 $5,474 $24,884 $13,759 $34,004 Overhead Costs $3,313 $3,538 $4,148 $3,043 $14,043 $1,034 $17,541 Total Costs $15,969 $15,278 $21,165 $14,396 $66,809 $23,256 $80,944 Gross Profit / (Loss) $5,391 $8,998 $8,491 $8,927 $31,806 $4,780 $21,179 Net Profit / (Loss) ($3,397) ($15) ($4,117) $409 ($7,121) ($10,013) ($30,366) Cost Recovery Summary (Category: Youth Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 82% 50% 75% Minimum Recovery Met: YES MOORPARK YOUTH RUNNING CLUB The Moorpark Youth Running Club was offered during the winter 2022 season. The program took place at the Arroyo Vista Community Park Recreational Trail and was coached by a volunteer. The program’s purpose is to promote health and fitness in children. The club met twice per week for 5 weeks with the goal of running a distance equivalent to a half-marathon. As children met distance goals, they received rewards, including gift certificates donated by local businesses. The registration fee was $10, with an optional additional fee of $15 for a t-shirt. Last year, the Running Club was offered in summer, fall, and winter, with attendance ranging from a high of 61 in the fall to a low of 22 in the winter. This year the Club was only offered in the winter, which saw a significant decline in enrollment compared to 2020/21. Youth Running Club Financial Summary FY 2021/22 FY 2020/21 FY 2019/20 Participation 13 123 128 Revenue $130 $1,695 $1,590 Direct Costs $4 $1,722 $1,105 Indirect Costs F/T Staff $1,183 $3,667 $2,152 Overhead Costs $54 $128 $314 Total Costs $1,241 $5,517 $3,571 Gross Profit / (Loss) $126 ($27) $485 Net Profit / (Loss) ($1,111) ($3,822) ($1,981) 623 Honorable City Council 01/18/2023 Regular Meeting Page 14 Cost Recovery Summary (Category: Special Interest Group): Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 11% 0% 50% Minimum Recovery Met: YES ADULT SOFTBALL LEAGUES In 2020/21, all but the spring 21 seasons of adult softball were cancelled due to the COVID-19 pandemic. This year, the league was open all 3 seasons, with a Men’s division offered on Thursday nights and a Coed division on Friday nights . Games were held at the Arroyo Vista Community Park. Although the league was able to run, enrollment did not return to pre-pandemic levels (45 total teams in 2018/19, 59 in 2017/18, and 57 in 2016/17). Adult Softball Summer 2021 Fall 2021 Spring 2022 Total FY 2021/22 FY 2020/21 FY 2019/20 Teams 6 10 13 29 6 12 Players 92 163 202 457 72 195 Revenue $2,475 $4,175 $5,525 $12,175 $1225 $5,025 Direct Costs $1,220 $2,240 $2,655 $6,115 $976 $2,730 Indirect Costs F/T Staff $4,188 $4,188 $4,315 $12,690 $5,706 $17,131 Overhead Costs $609 $1,058 $1,744 $3,410 $643 $2,553 Total Costs $6,016 $7,485 $8,713 $22,214 $7,325 $22,414 Gross Profit / (Loss) $1,255 $1,935 $2,870 $6,060 $249 $2,295 Net Profit / (Loss) ($3,541) ($3,310) ($3,188) ($10,039) ($6,100) ($17,389) Cost Recovery Summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 38% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: This trend of declining slow-pitch softball over the past 20 years nationwide has affected the City’s leagues. The softball league has consistently not met its minimum cost recovery requirement due to a decline in team enrollment that began in FY 2013/14. This program will not meet the minimum cost recovery requirement without either : 1) Significantly increasing enrollment fees (which would subsequently decrease participation further) or significantly increasing enrollment; 2) Eliminating one full-time staff position and filling it with a part-time position to account for the decline in adult sports programs, or assigning additional programming to the sport coordinator; or 3) Implementing new adult sports (or other) programs to reduce the overhead cost burden on adult softball. 624 Honorable City Council 01/18/2023 Regular Meeting Page 15 Three years ago, prior to the COVID-19 pandemic, staff recommended option 3. However, other than a new pickleball tournament, additional successful sports programs could not be added due to the ongoing challenges of the pandemic as well as staff shortages in the Recreation Division. Considering this situation, staff recommends continuing with option 3. A new Recreation Coordinator was hired in December 2021. For the first several months of her employment, she was dedicated solely to sports to try to modernize and improve current leagues (which will ideally result in increased enrollment), as well as reinstate the adult soccer league and research new adult sports programs. In the fall of 2022, the program area of Recreation Classes was assigned to her as well, which should help defray the overhead cost of full-time staff for sports programs. ADULT BASKETBALL LEAGUES After being cancelled in spring 2020 and all four seasons of 2020/21, the Adult Basketball League was able to run all four seasons this year . Open divisions were offered Monday and Thursday evenings, with games played at the Arroyo Vista Recreation Center gym. Enrollment for the year was below pre-pandemic levels (2017/18 had 58 teams, 2016/17 and 2015/16 both had 54 teams). Had enrollment returned to pre-pandemic levels, indirect costs recovered would have been approximately 60%, which still falls below the minimum threshold of 75%. Although enrollment was lower than prior years, players were excited to return, and the league ran smoothly. Adult Basketball Summer 2021 Fall 2021 Winter 2021/22 Spring 2022 FY 2021/22 FY 2020/21 FY 2019/20 Teams 14 8 12 16 50 0 28 Players 62 69 123 128 382 0 293 Revenue $4,725 $2,525 $4,170 $4,550 $15,970 $0 $9,190 Direct Costs $2,502 $1,761 $2,377 $1,565 $8,204 $0 $3,388 Indirect Costs F/T Staff $4,152 $4,152 $4,152 $4,152 $16,608 $4,416 $19,977 Overhead Costs $1,561 $952 $1,372 $1,381 $5,265 $190 $4,299 Total Costs $8,215 $6,864 $7,901 $7,097 $30,078 $4,666 $27,664 Gross Profit / (Loss) $2,223 $764 $1,793 $2,985 $7,766 ($60) $5,802 Net Profit / (Loss) ($3,490) ($4,339) ($3,731) ($2,547) ($14,108) ($4,666) ($18,474) Cost Recovery Summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 36% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: The adult basketball league suffers from the same issues as the softball league and has not been able to meet its minimum cost recovery requirement for many years. Staff recommends taking the same approach with basketball as recommended for softball. 625 Honorable City Council 01/18/2023 Regular Meeting Page 16 ADULT SOCCER LEAGUES The Adult Soccer League was reinstated in the spring of 2022. The last time the league was offered was fall 2015. The league had been discontinued due to escalating issues with player and spectator behavior. For spring of 2022, a coed division was offered on Tuesday nights, and a men’s division on Wednesday nights. Games were played at the Arroyo Vista Community Park. The season ran smoothly with no incidents. Adult Soccer Summer 2021 Fall 2021 Winter 2021/22 Spring 2022 FY 2021/22 FY 2020/21 FY 2019/20 Teams Not offered Not offered Not offered 13 13 Not offered Not offered Players 130 130 Revenue $5,075 $5,075 Direct Costs $2,511 $2,511 Indirect Costs F/T Staff $4,805 $4,805 Overhead Costs $1,393 $1,393 Total Costs $8,709 $8,709 Gross Profit / (Loss) $2,564 $2,564 Net Profit / (Loss) ($3,634) ($3,634) Cost Recovery Summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 41% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: Staff recommends taking the same approach with soccer as recommended for softball and basketball. PICKLEBALL TOURNAMENT Due to the increasing popularity of Pickleball, a new Pickleball tournament was offered last year. The first Apricot Slam was held in May 2021. This year, two tournaments were held: a fall tournament on October 16 and 17, 2021, and a spring tournament on May 21 and 22, 2022. The tournament offered divisions for men, women, and coed at the 2.5, 3.0, 3.5, and 4.0+ levels. The tournaments were held at the Arroyo Vista Community Park tennis courts (the courts were stiped for pickleball with tape). Volunteer support was crucial in implementing the tournament, with substantial support from the tournament’s title sponsor, Lucky Fools Pub. 626 Honorable City Council 01/18/2023 Regular Meeting Page 17 Pickleball Tournament Fall 2021 Spring 2022 FY 2021/22 FY 2020/21 FY 2019/20 Teams 75 61 136 85 Not offered Players 150 122 272 169 Revenue $7,778 $5,520 $13,298 $7,918 Direct Costs $4,298 $3,941 $8,239 $3,928 Indirect Costs F/T Staff $4,676 $4,674 $9,350 $6,702 Overhead Costs $246 $247 $493 $442 Total Costs $9,221 $8,862 $18,083 $11,072 Gross Profit / (Loss) $3,479 $1,579 $5,059 $3,990 Net Profit / (Loss) ($1,443) ($3,342) ($4,785) ($3,154) Cost Recovery Summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 51% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: Full-time staff costs should decrease in future years as staff become more experienced running the tournament and the event becomes more routine. Additionally, start-up costs (such as the purchase of nets and banners) have affected this year and will affect next year as well. For the 2022/23 year, staff will be increasing efforts to secure tournament sponsors, and will be able to adjust tournament fees more accurately based on estimated overhead and full-time staff costs. FINANCIAL ANALYSIS OF FACILITY RENTALS Facility rentals are not governed by the Policy. This section is included for informational purposes only. Figures below include participants as indicated on paid rental permits, including those for youth sports organizations, the Arroyo Vista Recreation Center, Moorpark Community Center, and all City park facilities. Not included in participation is use by the public without permits and use by City-run programs included elsewhere in this report. Field costs, field light costs, and indoor room costs are included in the overhead calculations for rentals. It should be noted that costs for other outdoor rentable facilities including picnic pavilions and tennis courts are not included in cost calculations. This report includes rentals from June 1, 2021, through May 30, 2022. During the COVID-19 pandemic, the City kept its fields open, resulting in an increase in overall rental activity last year. This year, rental activity increased significantly, as field rentals continued to increase, and indoor room rentals and picnic pavilion rentals (which had declined during the pandemic) were closer to pre -pandemic levels. 627 Honorable City Council 01/18/2023 Regular Meeting Page 18 Facility Rentals FY 2021/22 FY 2020/21 FY 2018/19 Total Rental Hours (facilities and equipment) 21,807 14,246 9,249.25 Rental Headcount 274,024 115,308 158,934 Revenue $342,791 $176,903 $167,393 Direct Costs $14,767 $31,439 $17,287 Indirect Costs F/T Staff $94,206 $70,281 $68,872 Overhead Costs $131,869 $72,224 $71,427 Total Costs $240,842 $173,945 $157,586 Gross Profit / (Loss) $328,024 $145,463 $150,106 Net Profit / (Loss) $101,949 $2,958 $9,807 SUMMARY TABLES While there is no minimum cost recovery requirement for the Recreation Division as a whole, it is useful to consider the performance of the Recreation Division as a whole. It should be noted that these tables do not include unallocated costs, such as full-time staff costs associated with breaks, leave time, and working on projects not associated with Recreation, and facility costs for hours that facilities are unused. The table below summarizes the total performance for Recreation Division programs combined with rentals managed by the Recreation Division. ALL RECREATION PROGRAMS AND RENTALS SUMMARY TOTAL ALL RECREATION PROGRAMS TOTAL RENTALS TOTAL PROGRAMS AND RENTALS TOTAL 2020/21 TOTAL 2019/20 Participation 34,780 274,024 308,804 138,722 194,620 Revenue $789,816 $342,791 $1,132,607 $694,898 $714,474 Direct Costs $491,969 $14,767 506,736 391,153 396,826 Indirect Costs F/T Staff $275,450 $94,206 369,656 338,778 374,592 Overhead Costs $91,459 $131,869 223,328 138,860 137,965 Total Costs $923,028 $240,842 $1,163,870 $868,852 $909,383 Gross Profit / (Loss) $297,845 $328,024 $506,736 $391,153 $396,826 Net Profit / (Loss) ($69,064) $101,949 $32,885 ($173,954) ($194,909) Cost Recovery Summary (Informational Purposes Only): Recovered Minimum Target Percent Direct Costs Recovered: 100% N/A N/A Percent Division Indirect Costs Recovered: 100% N/A N/A 628 Honorable City Council 01/18/2023 Regular Meeting Page 19 The following table summarizes the Recreation Division programs. EVENTS SUMMARY Fireworks Extravaganza Movies in the Park Summer Camp Out Concert in the Park Haunted High Street Breakfast with Santa Participation 12,000 750 186 3,525 4,500 275 Revenue $72,478 $2,907 $2,364 $15,861 $5,261 $3,225 Direct Costs $70,027 $5,447 $1,503 $17,825 $10,498 $3,681 Indirect Costs F/T Staff $21,699 $6,601 $2,390 $9,991 $16,556 $4,229 Overhead Costs $2,866 $886 $520 $1,159 $1,373 $826 Total Costs $94,592 $12,934 $4,413 $28,975 $28,427 $8,735 Gross Profit / (Loss)$2,451 ($2,540)$861 ($1,965)($5,237)($456) Net Profit / (Loss)($22,114)($10,027)($2,049)($13,114)($23,166)($5,511) Net Profit / (Loss) per participant ($1.84)($13.37)($11.02)($3.72)($5.15)($20.04) EVENTS SUMMARY CONTINUED Holiday Movie Marathon Moorpark Has Talent Easter Egg Hunt Moorpark Earth Festival Skate Nights EVENTS SUBTOTAL Participation 65 220 2,200 800 575 $25,096 Revenue $250 $0 $7,069 $1,075 $1,120 $111,610 Direct Costs $489 $371 $4,602 $650 $2,020 $117,113 Indirect Costs F/T Staff $1,244 $5,536 $10,168 $3,020 $3,671 $85,105 Overhead Costs $285 $626 $1,340 $819 $611 $11,311 Total Costs $2,018 $6,533 $16,110 $4,489 $6,302 $213,528 Gross Profit / (Loss)($239)($371)$2,467 $425 ($900)($5,504) Net Profit / (Loss)($1,768)($6,533)($9,041)($3,414)($5,182)($101,919) Net Profit / (Loss) per participant ($27.20)($29.70)($4.11)($4.27)($9.01)($4.06) ALL RECREATION PROGRAMS SUMMARY Events Teen Events Camp Moorpark Recreation Classes Little Learners Academy Running Club Participation 25,096 20 5168 2619 60 13 Revenue $111,610 $120 $222,443 $176,398 $172,909 $130 Direct Costs $117,113 $131 $134,290 $104,352 $83,128 $4 Indirect Costs F/T Staff $85,105 $1,231 $52,189 $43,292 $24,113 $1,183 Overhead Costs $11,311 $228 $22,488 $20,857 $11,917 $54 Total Costs $213,528 $1,590 $208,967 $232,651 $119,158 $1,241 Gross Profit / (Loss)($5,504)($11)$88,153 $72,045 $89,781 $126 Net Profit / (Loss)($101,919)($1,470)$13,476 $7,896 $53,751 ($1,111) Net Profit / (Loss) per participant ($4.06)($73.50)$2.61 $3.01 $895.85 ($85.46) ALL PROGRAMS SUMMARY CONTINUED Youth Basketball League Adult Softball League Adult Basketball League Adult Soccer League Adult Pickleball Tournament TOTAL ALL PROGRAMS Participation 563 457 382 130 272 34,780 Revenue $59,688 $12,175 $15,970 $5,075 $13,298 789,816 Direct Costs $27,882 $6,115 $8,204 $2,511 $8,239 $491,969 Indirect Costs F/T Staff $24,884 $12,690 $16,608 $4,805 $9,350 $275,450 Overhead Costs $14,043 $3,410 $5,265 $1,393 $493 $91,459 Total Costs $66,809 $22,214 $30,078 $8,709 $18,083 $923,028 Gross Profit / (Loss)$31,806 $6,060 $7,766 $2,564 $5,059 $297,845 Net Profit / (Loss)($7,121)($10,039)($14,108)($3,634)($4,785)($69,064) Net Profit / (Loss) per participant ($12.65)($21.97)($36.93)($27.95)($17.59)($1.99) 629 Honorable City Council 01/18/2023 Regular Meeting Page 20 FISCAL IMPACT None. This report is for informational purposes. COUNCIL GOAL COMPLIANCE The presentation of this report is not tied to a current City Council Strategic Priority; however annual reporting to the City Council is required by the Recreation and Active Adult Programs and Services Cost Recovery Policy. STAFF RECOMMENDATION Receive and file report. 630