HomeMy WebLinkAboutAGENDA REPORT 2023 0301 CCSA REG ITEM 09CCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of March 1, 2023
ACTION ADOPTED RESOLUTION NO.
2023-4162. (ROLL CALL VOTE: 4-0,
COUNCILMEMBER GROFF ABSENT)
BY A. Hurtado.
C. Consider Resolution Authorizing Mid-Year Amendments to Fiscal Year 2022/23
Budget. Staff Recommendation: Adopt Resolution No. 2023-4162 amending the
Fiscal Year 2022/23 budget as noted in Exhibits “A”, “B”, and “C” to the attached
resolution. (Staff: PJ Gagajena, Assistant City Manager and Interim Finance
Director/City Treasurer) (ROLL CALL VOTE REQUIRED)
Item: 9.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: PJ Gagajena, Assistant City Manager and Interim City Treasurer/
Finance Director
DATE: 03/01/2023 Regular Meeting
SUBJECT: Consider Resolution Authorizing Mid-Year Amendments to Fiscal
Year 2022/23 Budget
BACKGROUND
The City Council adopted a budget for Fiscal Year (FY) 2022/23 on June 15, 2022, and
periodically has amended it by resolution for various projects and programs. In addition,
now that approximately half of the fiscal year has passed, as is a best practice and
standard tradition, staff has reviewed budget assumptions of projected revenues and
expenditures against actual receipts and expenses and can provide more accurate
budget presumptions. After a review of the current budget status, in anticipation of
developing a budget recommendation for the new fiscal year, staff has compiled
additional recommended budget amendments for the City Council’s consideration.
DISCUSSION
The Mid-Year report provides City Council and the community with high level and
currently available information updated in the City’s baseline budget. The report
encompasses a few minor adjustments and operational corrections needed to realign the
first half of the fiscal year’s spending with the City’s mission and Council’s stated goals.
The attached resolution makes several revenue and expenditure adjustments to the
currently adopted FY 2022/23 budget, with an explanation for each item. Exhibit A
summarizes the projected changes to revenues and expenditures and the net fiscal
impact by fund. Revenue adjustments in Exhibit B reflect increases in revenue, and
expenditure adjustments in Exhibit C show cost increases and decreases for the
remainder of the FY.
Total projected revenues will increase by $724,807and total projected expenditures will
increase by $546,500, resulting in a net total increase of $178,307 in revenues to the
available fund balance. The largest projected expenditures include the fund accounts for
Item: 9.C.
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legal services in the General Fund, Housing Successor Agency, Park Maintenance
District, Internal Services, and Country Club Estates. These are offset by sales tax
revenues in the General Fund, one-time loan repayments in the Los Angeles Area of
Contribution Fund, and Building & Safety permits and fees. Increases in the Traffic
System Management Fund are offset with the Proposition 1B Local Streets and Roads
Fund with a zero net overall impact.
While consumer demand continued to support the recovery of many business sectors
post pandemic, the economy slowed down during the beginning of the fiscal year due to
high inflation and interest rates. Although the report reflects a positive outlook on overall
General Fund revenues, it is important to note that the estimates are made based upon
available information on or before December 2022. The data may be different by the end
of the fiscal year due to the current economic climate that is fluid and changing daily.
Revenues
Property Tax is expected to largely remain the same as originally estimated at $5.2
million based on assessed values on the tax roll for this fiscal year not including
delinquencies, supplemental assessments, or prior year collections revenue. However,
there is additional property tax revenue in the amount of $85,000 received from prior year
property taxes and other property taxes such as Redevelopment Property Tax Trust Fund
(RPTTF) pass-through distributions.
Sales and Use Tax revenue is expected to modestly increase by $200,000 from its
current estimate of $5 million to $5.2 million due to higher than expected revenues from
retail, restaurants, and the construction industry.
Transient Occupancy Tax revenues are projected to remain the same at $275,000 for
FY 2022/23 based on amounts reported by the Fairfield Inn and Suites.
Permit and Fee revenues are expected to increase by $146,000 from Building & Safety
revenues due to higher than anticipated building and construction activities.
One-time revenues are expected to increase by $203,807 due to two one-time payments
of deferred loans associated with the Los Angeles Area of Contribution Fund.
Expenditures
Staff reviewed and analyzed operational projections for each department for the
remainder of the fiscal year. Any changes within department budgets were netted out
among line-item expenses where feasible.
Exhibit C represents additional amounts departments will need to pay for expenses not
originally budgeted, including the following: Annual State of the City event, City of
Moorpark 40th Anniversary Celebration, Energov support package and implementation,
signing bonuses for hard-to-fill positions, printing and marketing materials for recreational
programs, park janitorial services, Fox Canyon water rate increases, lighting and
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landscaping repairs due to traffic accidents, sand and sand bags due to recent rainstorms,
budget and finance consulting and support services, legal services, housing successor
agency debt service, developer project expenses, and additional commissioner payments
for special and joint meetings. These are offset by approximately $24,500 in budget
reductions due to lower than anticipated expenditures and rescheduled projects in the
City Clerk’s Office. While expenditure reclassifications per the State Auditor’s
recommendations are also listed, these are offsetting adjustments with zero overall
impact between the Traffic System Management and Prop 1B-Local Streets and Roads
funds.
CONCLUSION
Although there are ongoing labor shortages, job layoffs in certain industries, high inflation
rates, and interest rate hikes, the economy remains steady with modest gains in certain
business sectors. This report represents the City’s continued commitment to prudent
fiscal management, effective delivery of services and programs to residents and
businesses, and adherence to long-term policies and goals of the City Council to ensure
a stable financial future for the City.
Staff will continue to monitor this fiscal year’s financial implications and will report back to
the City Council before the year-end on the results of revenues and expenditures, and
finalize adjustments needed to close the books for the year.
FISCAL IMPACT
The attached resolution shows revenue and expenditure adjustments for FY 2022/23 with
a net overall increase of $178,307 in fund balance.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2023-______ amending the Fiscal Year 2022/23 budget as noted
in Exhibits “A”, “B”, and “C” to the attached resolution.
Attachment: Draft Resolution No. 2023-_____
77
ATTACHMENT
RESOLUTION NO. 2023-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT
TO THE FISCAL YEAR 2022/23 ADOPTED OPERATING AND
CAPITAL IMPROVEMENT BUDGET
WHEREAS, on June 15, 2022, the City Council adopted the Operating and
Capital Improvement Budget for fiscal year 2022/23; and
WHEREAS, certain additions and adjustments to the budget are proposed to
allow for effective service delivery for the balance of the fiscal year; and
WHEREAS, the City Council now wishes to amend the 2022/23 fiscal year
budget as noted in Exhibits “A”, “B”, and “C”.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as more particularly described in Exhibits
“A”, “B” and “C” attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 1st day of March, 2023.
_____________________________________
Chris R. Enegren, Mayor
ATTEST:
__________________________________
Ky Spangler, City Clerk
Attachment: Exhibits “A”, “B”, and “C” – Mid-Year Budget Amendment
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Exhibit "A"
City of Moorpark
Mid-Year Budget Amendment for the 2022/2023 Fiscal Year
Summary by Fund
Projected Projected Net Fund Balance
Revenue Expenditure Impact
Increase Increase Increase
(Decrease) (Decrease) (Decrease)
1000 - General Fund 310,000 146,100 163,900
2001 - Traffic System Management - 680,806 (680,806)
2014 - Los Angeles Area of Contribution 203,807 - 203,807
2123 - Housing-Successor Agency 110,000 (110,000)
2200 - Community Development 146,000 34,900 111,100
2300 - AD 84-2 Citywide LLMD - 12,000 (12,000)
2312 - 84-2 Carlsberg - 3,000 (3,000)
2315 - Country Club Estates - 55,000 (55,000)
2390 - Park Maintenance District - 101,000 (101,000)
2409 - Federal & State Grants 55,000 55,000
2415 - Gas Tax - 24,000 (24,000)
2434 - PROP 1B-Local Streets & Roads -(680,806)680,806
3009 - Vehicle Replacement Fund 10,000 10,000
9000 - Internal Services Fund - 60,500 (60,500)
$ 724,807 $ 546,500 $ 178,307
Fund
79
Exhibit "B"
City of Moorpark
Mid-Year Budget Amendment FY 2022/23
Account Schema Fund Account Description Current
Budget YTD Actual Revision
Amended
Budget Explanation
REVENUE:
1000-000-00000-40100 General Fund GF - SALES&USE TAX 5,028,000 1,697,441 200,000 5,228,000 Increase in sales tax revenue per HdL
projection estimates
2014-000-00000-42010 LOS ANGELES A.O.C. LA-AOC LOAN INTEREST - - 177,807 177,807 Birkenshaw loan deferment payment
2014-000-00000-42210 LOS ANGELES A.O.C. LA-AOC LOAN PAYOFFS - 25,649 26,000 26,000 Fitch loan pay-off
2409-000-G0004-46360 Federal & State Grants FED/ST GRNT - ST GRANTS-PUB SAFETY 100,000 98,605 55,000 155,000 Grant revenue
1000-000-00000-40080 General Fund GF - OTHER PROP TAXES 500,000 533,959 50,000 550,000 Property tax revenue
1000-000-00000-40020 General Fund GF - PROP TAXES PY 5,000 39,686 35,000 40,000 Prior year property taxes
1000-000-00000-44100 General Fund GF - STMLT/RESTITUTE 20,000 39,584 25,000 45,000 Settlement/Restitute refund
3009-000-00000-49110 Vehicle Replacement Fund VEH RPLC - SALE VEHICLE FA - 7,675 10,000 10,000 Additional surplus for auction
2200-000-E0046-43200 Community Development CDF - RES B&S PERMIT FEE 24,000 143,843 146,000 170,000 Additional Building & Safety permit and fee
revenues
Total Revenue Revision $ 724,807
80
Exhibit "C"
City of Moorpark
Mid-Year Budget Amendment FY 2022/23
Account Schema Fund Division Account Description Current
Budget YTD Actual Revision
Amended
Budget Explanation
EXPENDITURES:
1000-611-00000-52000 General Fund Economic Development ED - GENERAL/PROGRAM SUPPLIES 5,500 1,031 10,000 15,500 Hosting State of the City Event, not
originally budgeted. Current Budget in
account is designated for the Mayor's
Business appreciation Lucheon.
1000-132-00000-51000 General Fund City Clerk CCLERK - CONTRACTUAL SVC 51,500 973 (10,000)41,500 Savings in Records Retention Services
1000-132-00000-51040 General Fund City Clerk CCLERK - LEGAL SVC 25,000 352 (10,000)15,000 Savings in Legal Services costs
1000-132-00000-51200 General Fund City Clerk CCLERK - PRINT & AD SVC 1,500 0 (1,000)500 Savings in Misc Advertising costs
1000-132-00000-51550 General Fund City Clerk CCLERK - EMPL CONTINUE EDUC & DEVT 6,515 750 (3,500)3,015 Savings in Travel/Lodging costs
1000-133-E0053-52000 General Fund HR/Risk Management HR RECRUITMENT - GENERAL/PROGRAM SUPPL 10,000 7,192 5,000 15,000 Signing Bonuses - not originally
budgeted
1000-131-E0054-52000 General Fund Pub Info/Leg Affairs PILA - GENERAL/PROGRAM SUPPL 2,700 1,433 8,000 10,700 40th Anniversary Celebration - not
originally budgeted
9000-134-00000-51000 Internal Service Fund ISD/Cable TV ISD/CABLE - CONTRACTUAL SVC 419,360 204,248 60,500 479,860 Energov Support package $20K &
$40.5K for Energov implementation-
not originally budgeted
1000-521-00000-51200 General Fund Recreation Programs RECR - PRINT & AD SVC 24,000 16,500 7,200 31,200 Increase in printing costs
1000-131-00000-51200 General Fund Pub Info/Leg Affairs PILA - PRINT & AD SVC 11,000 8,443 4,400 15,400 Increase in printing costs
2390-541-R0030-53000 Park Maintenance District Parks Districts AVCP - PROP MAINT SVC 338,322 302,778 16,900 355,222 Janitorial svc. not incl (Parks) + slide
replacement
2390-541-R0060-53000 Park Maintenance District Parks Districts CAMPUS CYN PK - PROP MAINT SVC 48,400 30,333 6,000 54,400 Janitorial svc. not incl (Parks)
2390-541-R0050-53000 Park Maintenance District Parks Districts CAMPUS PK - PROP MAINT SVC 22,920 15,750 7,000 29,920 Janitorial svc. not incl (Parks)
2390-541-R0070-53000 Park Maintenance District Parks Districts COLL VIEW PK - PROP MAINT SVC 41,924 25,897 6,000 47,924 Janitorial svc. not incl (Parks)
2390-541-R0130-53000 Park Maintenance District Parks Districts GLENWOOD PK - PROP MAINT SVC 28,756 26,496 9,000 37,756 Janitorial svc. not incl (Parks) +
emergency tree removals
2390-541-R0170-53000 Park Maintenance District Parks Districts MAMMOTH HLND PK - PROP MAINT SVC 43,394 38,581 10,000 53,394 Janitorial svc. not incl (Parks) + slide
replacement
2390-541-R0150-53000 Park Maintenance District Parks Districts MILLER PK - PROP MAINT SVC 41,592 27,453 5,500 47,092 Janitorial svc. not incl (Parks)
2390-541-R0100-53000 Park Maintenance District Parks Districts MTN MEADOWS PK - PROP MAINT SVC 48,344 30,272 5,000 53,344 Janitorial svc. not incl (Parks)
2390-541-R0080-53000 Park Maintenance District Parks Districts PEACH HILL PK - PROP MAINT SVC 53,180 40,185 4,500 57,680 Janitorial svc. not incl (Parks)
2390-541-R0010-53000 Park Maintenance District Parks Districts POINDEXTR PK - PROP MAINT SVC 58,760 44,515 10,500 69,260 Janitorial svc. not incl (Parks) +
emergency tree removals
2390-541-R0111-53000 Park Maintenance District Parks Districts TIERRA REJA PK - PROP MAINT SVC 48,844 45,600 5,000 53,844 Janitorial svc. not incl (Parks)
2390-541-R0200-53000 Park Maintenance District Parks Districts NATURE TRAILS - PROP MAINT SVC 5,200 4,800 3,600 8,800 Increase landscape svc (Parks)
2390-541-R0030-54030 Park Maintenance District Parks Districts AVCP - WATER & SEWAGE 80,000 3,211 12,000 92,000 Rate Increases (Fox Canyon)
2300-542-P0004-53000 AD 84-2 Citywide LLMD Lighting/Landscaping Districts LANDSCAPING - PROP MAINT SVC 86,500 41,314 12,000 98,500 Lighting and landscaping repairs due to
traffic accidents
2312-542-P0004-53000 84-2 Carlsberg Lighting/Landscaping Districts LANDSCAPING - PROP MAINT SVC 85,692 59,740 3,000 88,692 Lighting and landscaping repairs due to
traffic accidents
2315-542-P0004-53000 Country Club Estates Lighting/Landscaping Districts LANDSCAPING - PROP MAINT SVC - 286 55,000 55,000 Lighting and landscaping repairs due to
traffic accidents
2415-311-00000-51210 Gas Tax Street Maintenance ST MAINT - EQUIP MAINT SVC - 0 24,000 24,000 Traffic signal knockdown replacements
1000-231-00000-52000 General Fund NPDES NPDES - GENERAL/PROGRAM SUPPL 1,500 871 1,000 2,500 Sand and sand bags for recent
rainstorms
1000-151-00000-51000 General Fund Finance FIN - CONTRACTUAL SVC 201,225 156,942 20,000 221,225 Herrera Associates CPA for finance
consulting services
1000-151-00000-50030 General Fund Finance FIN - SALARIES (PT)- 1,881 15,000 15,000 PT Salaries for Project Administrator II
budget and finance support services
2001-430-C0032-55200 Traffic System Management Fund Transit METROLK N PARKING - INFRASTRUCTURES (598,832)38,489 675,620 76,789 Re-class of expenditure from Fund
2434 to Fund 2001 per State Auditor's
recommendation.
2001-430-C0032-55300 Traffic System Management Fund Transit METROLK N PARKING - CAPITAL-PROF SVC (5,186)- 5,186 - Re-class of expenditure from Fund
2434 to Fund 2001 per State Auditor's
recommendation.
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Exhibit "C"
City of Moorpark
Mid-Year Budget Amendment FY 2022/23
Account Schema Fund Division Account Description Current
Budget YTD Actual Revision
Amended
Budget Explanation
2434-430-C0032-55200 Prop 1B-Local Street & Roads Transit METROLK N PARKING - INFRASTRUCTURES 870,335 273,709 (596,627)273,708 Re-class of expenditure from Fund
2434 to Fund 2001 per State Auditor's
recommendation.
2434-430-C0032-55300 Prop 1B-Local Street & Roads Transit METROLK N PARKING - CAPITAL-PROF SVC 85,175 7,502 (84,179)996 Re-class of expenditure from Fund
2434 to Fund 2001 per State Auditor's
recommendation.
1000-140-00000-51040 General Fund City Attorney CTYATTY - LEGAL SVC 100,000 105,969 100,000 200,000 YTD actuals up to Nov 2022; increase
requested to cover the costs for
remaining FY
2123-000-00000-57010 Housing-Successor Agency Unallocated HSNG SA - BOND PRINCIPAL 20,000 130,000 110,000 130,000 Need increase in budget to cover the
debt service in FY23
2200-161-00000-51040 Community Development Planning & Zoning PLANNING - LEGAL SVC 15,000 28,672 17,000 32,000 Developer project expenses were not
projected into the original budget, this
increase takes into consideration these
expenditures.
2200-161-00000-51200 Community Development Planning & Zoning PLANNING - PRINT & AD SVC 1,500 17,319 16,500 18,000 Developer project expenses were not
projected into the original budget, this
increase takes into consideration these
expenditures.
2200-160-00000-50010 Community Development CDD Administration CDD ADM - HONORARIUMS 6,000 4,400 1,400 7,400 Need more budget due to special and
joint meetings
Total Expenditure Revision $ 546,500
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