HomeMy WebLinkAboutAGENDA REPORT 2023 0301 CCSA REG ITEM 10GCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of March 1, 2023
ACTION APPROVED STAFF
RECOMMENDATION, INCLUDING
ADOPTION OF RESOLUTION NO. 2023-
4165. (ROLL CALL VOTE: 4-0,
COUNCILMEMBER GROFF ABSENT)
BY A. Hurtado.
G. Consider Agreement with Interior Office Solutions, Inc. dba PeopleSpace for the
Purchase of Interior Furniture for New City Hall Tenant Improvements at 323
Science Drive and Consider Resolution Amending the Fiscal Year 2022/23 Budget
by Appropriating $ 756,748 from City Hall Improvement Fund (3001) to Project
C0070 for Furniture Procurement. Staff Recommendation: 1) Approve Purchase
and Installation agreement with Interior Office Solutions, Inc., for Furniture
Procurement and Installation Services in the amount of $ 756,747.45, and
authorize the City Manager to execute the agreement, subject to final language
approval of the City Manager and City Attorney; and 2) Adopt Resolution No. 2023-
4165 amending the Fiscal Year 2022/23 budget to fund furniture procurement and
installation services. (Staff: Jessica Sandifer, Community Services Manager)
(ROLL CALL VOTE REQUIRED)
Item: 10.G.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Community Services Manager
DATE: 03/01/2023 Regular Meeting
SUBJECT: Consider Agreement with Interior Office Solutions, Inc. dba
PeopleSpace for the Purchase of Interior Furniture for New City Hall
Tenant Improvements at 323 Science Drive and Consider Resolution
Amending the Fiscal Year 2022/23 Budget by Appropriating $756,748
from City Hall Improvement Fund (3001) to Project C0070 for Furniture
Procurement
BACKGROUND
In October 2021, the City Council authorized the purchase of 323 Science Drive as the
location for a new City Hall. Escrow closed in February 2022, and on February 16, 2022,
the City Council approved an Agreement with SVA Architects, Inc. (SVA) for Architectural
Design Services for the Tenant Improvements. SVA’s services included space planning
and furniture layout services for the facility. Staff contacted PeopleSpace to provide
furniture recommendations to fit within the layout provided by SVA.
DISCUSSION
The new City Hall building will be supplied with new furniture and fixtures for all the office
spaces, workstations, conference rooms and City Council chambers. In order to save time
and money the City often procures goods and supplies through the use of Cooperative
Services Agreements (“Piggybacking”). To that end staff has been working with SVA and
Interior Office Solutions dba PeopleSpace (PeopleSpace) through a Regional
Cooperative Agreement issued by the County of Orange (Contract # RCA-017-
22010154). Under the Agreement, PeopleSpace will provide design assistance, office
furniture, installation and related services for the procured furnishings. PeopleSpace is a
retailer that represents several different furniture manufacturers and has outfitted many
different government buildings and facilities and are well qualified for the project. They
also provide a turnkey approach that fits in well with the timeline for our tenant
improvement project.
Item: 10.G.
135
Honorable City Council
03/01/2023 Regular Meeting
Page 2
Working with SVA and the City’s Construction Manager, all furniture will be ordered at an
appropriate time in the construction process to provide for manufacturing, delivery, and
installation.
FISCAL IMPACT
The cost to procure and install the furniture under the Cooperative Agreement is
$756,748, which includes a contingency of $36,036. The furniture costs came in lower
than staff’s original budget for the project at $823,000. Due to an impending cost increase,
staff is requesting a budget amendment from City Hall Improvement Fund (3001) in the
amount of $756,748 to allocate funding for the furniture, so that a Purchase Order can be
issued to lock in the lower price.
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council Economic Development Strategy, Goal 3,
Objective 3.12: “Identify and transition to temporary City Hall location.”
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Approve Purchase and Installation agreement with Interior Office Solutions, Inc.,
for Furniture Procurement and Installation Services in the amount of $756,747.45,
and authorize the City Manager to execute the agreement, subject to final
language approval of the City Manager and City Attorney; and
2. Adopt Resolution No. 2023-____ amending the Fiscal Year 2022/23 budget to fund
furniture procurement and installation services.
Attachment 1: Agreement with Interior Office Solutions, Inc.
Attachment 2: Draft Resolution No. 2023-____
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AGREEMENT BETWEEN THE CITY OF MOORPARK
AND INTERIOR OFFICE SOLUTIONS, INC. FOR THE PURCHASE AND
INSTALLATION OF FURNISHINGS AND FURNITURE SYSTEMS FOR CITY HALL
TENANT IMPROVEMENT PROJECT
The following contract (“Agreement”) is made and entered into as of this _________day
of ________________, 2023 (“Effective Date”) by and between the City of Moorpark, a
California municipal corporation (“City”) and Interior Office Solutions, Inc., a corporation
dba PeopleSpace(“Vendor”). City and Vendor are referred to herein as the “Parties.”
In consideration of the Parties’ performance of the promises, covenants, and conditions
stated herein, the Parties agree as follows:
1. GENERAL SCOPE OF WORK; TERM; TERMINATION: City seeks to procure
new furniture systems and furnishings (“Office Furniture”). Vendor shall provide
and install new Office Furniture at 323 Science Drive, Moorpark, CA, consistent
with Exhibit A: Vendor’s Proposal, which exhibit is attached hereto and
incorporated herein by this reference as though set forth in full. The installation is
to be performed in good and workmanlike manner and in accordance with any
further written instructions, if any, of the City Manager or his designated
representative. The term of this Agreement shall commence upon the Effective
Date and, unless terminated as provided herein; shall continue until all required
work is completed; fully executed releases as to any and all lien rights of any and
all subcontractors have been received by City; and the time within which any liens,
stop notices or other claims for payment by subcontractors, laborers, and/or
materialmen can be asserted against City has expired.
City will not pay for any equipment or services not specified in Exhibit A, unless
the City Council or the City Manager, if applicable, and the authorized Vendor
representative authorize such services in writing prior to Vendor’s performance of
those services or incurrence of additional expenses. Any additional services or
expenses authorized by the City Council, or (where authorized) the City Manager
shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a
rate mutually agreed to by the Parties.
City may terminate this Agreement, without cause, at any time by providing Vendor
with not less than 30 days’ prior written notice. Provided Vendor is not then in
breach, Vendor will be paid for work satisfactorily completed and for all
deliverables received.
2. TIME OF COMPLETION; LIQUIDATED DAMAGES: If the Vendor fails to
complete the work, or any portion thereof, within the time period required by this
Agreement, or as duly extended in writing by the City Manager, Vendor shall
provide temporary furniture, as approved by the City, to ensure that end users are
able to perform their job functions until purchased furniture can be installed and
used.
ATTACHMENT 1
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3. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: All
Exhibits attached hereto are incorporated herein by reference. The documents,
bonds, City insurance requirements, together with this written contract (and all
Exhibits, documents and laws referenced therein), shall constitute the entire
agreement between the parties as to the subject matter of this Agreement. In the
event of any conflict between this Agreement and any Exhibit hereto, the
provisions of this Agreement shall control.
4. PAYMENT: Vendor Taxpayer ID or Social Security numbers must be provided by
Vendor on an IRS W-9 form before payments may be made by City to Vendor.
The City agrees to pay Vendor monthly, in accordance with the payment rates and
terms and the schedule of payment as set forth in Exhibit A, based upon actual
time spent on the above tasks. This amount shall not exceed seven hundred fifty-
six thousand seven hundred forty-eight dollars ($756,748), which includes a
contingency of thirty-six thousand thirty-six dollars ($36,036), for the total term of
the Agreement unless additional payment is approved as provided in this
Agreement.
Vendor shall not be compensated for any services rendered in connection with its
performance of this Agreement, which are in addition to those set forth herein,
unless such additional services and compensation are authorized, in advance, in
a written amendment to this Agreement executed by both parties.
Vendor shall submit invoices monthly for actual services performed. Invoices shall
be submitted on or about the first business day of each month, or as soon
thereafter as practical, for services provided in the previous month. Payment shall
be made within thirty (30) days of receipt of each invoice as to all non-disputed
fees. Any expense or reimbursable cost appearing on any invoice shall be
accompanied by a receipt or other documentation subject to approval of the City
Manager or the City Manager’s designee. If the City disputes any of Vendor’s fees
or expenses, City shall give written notice to Vendor within thirty (30) days of
receipt of any disputed fees set forth on the invoice.
5. INSURANCE: Vendor shall maintain prior to the beginning of and for the duration
of this Agreement insurance coverage as specified in Exhibit B attached hereto
and incorporated herein by this reference as though set forth in full.
6. PREVAILING WAGES: Notwithstanding any statement to the contrary in Vendor’s
proposal or quote, City and Vendor acknowledge that this project is a public work
(as that term is used in Labor Code Section 1720) to which prevailing wages apply.
The document titled “Labor Code and Prevailing Wage Requirements” is attached
hereto as Exhibit C. Vendor shall comply with all provisions of Exhibit C.
7. BONDS: Vendor shall obtain and submit to City a signed and notarized copy of a
payment bond, in an amount that is not less than 100% of the Maximum
Compensation, and nothing in this Agreement shall excuse this requirement. The
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required Payment Bond (Labor and Materials) form is attached hereto as
Exhibit D.
8. RESOLUTION OF DISPUTES: In the event that a dispute arises between City
and Vendor regarding whether the conditions materially differ, or cause a decrease
or increase in Vendor ’s cost of or time required for performance of any part of the
work, Vendor shall not be excused from any scheduled completion date provided
for by this Agreement, but shall proceed with all work to be performed under this
Agreement. Vendor shall retain any and all rights that pertain to the resolution of
disputes and protests between the parties. In the event of any dispute or
controversy with City over any matter whatsoever, Vendor shall not cause any
delay or cessation in or of work, but shall proceed with the performance of the work
in dispute. This includes disputed time extension requests and prices for changes.
The disputed work will be categorized as an “unresolved dispute” and payment, if
any, shall be as later determined by mutual agreement or a court of law. Vendor
will keep accurate, detailed records of all disputed work, claims and other disputed
matters. For purposes of this section, a “claim” means a separate demand by
Vendor for a time extension, payment of money or damages arising from work
done by or on behalf of Vendor pursuant to this Agreement which is not otherwise
expressly provided for, or an amount which is disputed by City.
9. INDEMNIFICATION, HOLD HARMLESS, AND DUTY TO DEFEND: Vendor shall
indemnify, defend and hold harmless City, and any and all of its officers,
employees, and agents (“City Indemnitees”) from and against any and all causes
of action, claims, liabilities, obligations, judgments, or damages, including
reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the
Vendor’s performance of its obligations under this Agreement or out of the
operations conducted by Vendor, except for such loss or damage arising from the
sole negligence or willful misconduct of the City. In the event the City Indemnitees
are made a party to any action, lawsuit, or other adversarial proceeding arising
from Vendor’s performance of this Agreement, the Vendor shall provide a defense
to the City Indemnitees or at the City’s option reimburse the City Indemnitees their
costs of defense, including reasonable legal counsels’ fees incurred in defense of
such claims.
Vendor agrees to obtain executed indemnity agreements with provisions identical
to those set forth in this Section from each and every subcontractor, or any other
person or entity involved by, for, with, or on behalf of Vendor in the performance
of this Agreement. In the event Vendor fails to obtain such indemnity obligations
from others as required here, Vendor agrees to be fully responsible according to
the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set
forth here is binding on the successors, assigns, or heirs of Vendor and shall
survive the termination of this Agreement or this Section.
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City does not and shall not waive any rights that it may have against Vendor by
reason of this Section, because of the acceptance by City, or the deposit with City,
of any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not
said insurance policies are determined to be applicable to any losses, liabilities,
damages, costs, and expenses described in this Section.
10. NON-DISCRIMINATION: Neither the Vendor, nor any subcontractor under the
Vendor, shall discriminate in employment of persons upon the work because of
race, religious creed, color, national origin, ancestry, physical disability, mental
disability, medical condition, genetic information, marital status, sex, gender,
gender identity, gender expression, age, sexual orientation, or military and veteran
status; or any other basis protected by applicable federal, state, or local law, except
as provided in Section 12940 of the Government Code. Vendor shall have
responsibility for compliance with this Section.
11. LICENSES: At all times during the term of this Agreement, Vendor shall have in
full force and effect, all licenses required of it by law for the performance of the
services described in this Agreement.
Vendor has investigated and will ensure that any subcontractor possesses a valid
specialty trade license in its trade as required by law.
12. WARRANTY: For all products provided to the City as part of this Agreement,
Vendor warrants as follows: Vendor possesses good title to the product and the
right to transfer the product to City; the product shall be delivered to the City free
from any security interest or other lien; the product meets all specifications
contained herein; the product shall be free from material defects in materials and
workmanship under normal use for a period equal to the manufacturer’s warranty;
and the product shall be fit for its intended purpose(s). All repairs during the
warranty period shall be promptly performed by Vendor in accordance with
pertinent manufacturer’s warranty policy.
13. ANTITRUST CLAIMS: Pursuant to Public Contract Code Section 7103.5, Vendor
offers and agrees to assign to City all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or
under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of
Division 7 of the California Business and Professions Code) arising from
purchases of goods, services, or materials pursuant to this Agreement. This
assignment shall be made and become effective at the time City tenders final
payment to Vendor without further acknowledgment by the parties.
14. OWNERSHIP OF DOCUMENTS AND WORK PRODUCT: All documents, plans,
specifications, reports, photographs, images, video files and media created or
developed by Vendor pursuant to this Agreement (“Written Products”) shall be and
remain the property of City without restriction or limitation upon its use, duplication
or dissemination by City. All Written Products shall be considered “works made
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for hire,” and all Written Products and any and all intellectual property rights arising
from their creation, including, but not limited to, all copyrights and other proprietary
rights, shall be and remain the property of City without restriction or limitation upon
their use, duplication or dissemination by City. Vendor shall not obtain or attempt
to obtain copyright protection as to any Written Products.
Vendor hereby assigns to City all ownership and any and all intellectual property
rights to the Written Products that are not otherwise vested in City pursuant to the
paragraph directly above.
Vendor warrants and represents that it has secured all necessary licenses,
consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the
rendering of the services and the production of all Written Products produced
under this Agreement, and that City has full legal title to and the right to reproduce
the Written Products. Vendor shall defend, indemnify and hold City, and its elected
officials, officers, employees, servants, attorneys, designated volunteers, and
agents serving as independent contractors in the role of City officials, harmless
from any loss, claim or liability in any way related to a claim that City’s use of any
of the Written Products is violating federal, State or local laws, or any contractual
provisions, or any laws relating to trade names, licenses, franchises, copyrights,
patents or other means of protecting intellectual property rights and/or interests in
products or inventions. Vendor shall bear all costs arising from the use of patented,
copyrighted, trade secret or trademarked documents, materials, equipment,
devices or processes in connection with its provision of the services and Written
Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by City is held to constitute an
infringement and the use of any of the same is enjoined, Vendor, at his or her
expense, shall: (a) secure for City the right to continue using the Written Products
and other deliverables by suspension of any injunction, or by procuring a license
or licenses for City; or (b) modify the Written Products and other deliverables so
that they become non-infringing while remaining in compliance with the
requirements of this Agreement. This covenant shall survive the termination of this
Agreement.
Upon termination, abandonment or suspension of the project, Vendor shall deliver
to City all Written Products and other deliverables related to the project. If Vendor
prepares a document on a computer, Vendor shall provide City with that document
both in a printed format and in an acceptable electronic format.
15. THIRD-PARTY CLAIM: Pursuant to Public Contract Code Section 9201, City has
full authority to compromise or otherwise settle any claim relating to this Agreement
at any time. City shall timely notify Vendor of the receipt of any third-party claim
relating to this Agreement. City shall be entitled to recover its reasonable costs
incurred in providing the notification required by Public Contract Code Section
9201(b).
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16. INDEPENDENT CONTRACTOR: Vendor is and shall at all times remain, as to
City, a wholly independent contractor. The personnel performing the Services
under this Agreement on behalf of Vendor shall at all times be under Vendor’s
exclusive direction and control. Neither City nor any of its officers, officials,
employees, agents, or volunteers shall have control over the conduct of Vendor or
any of Vendor’s employees except as set forth in this Agreement, and Vendor is
free to dispose of all portions of its time and activities which it is not obligated to
devote to City in such a manner and to such persons, firms, or corporations as
Vendor wishes except as expressly provided in this Agreement. Vendor shall have
no power to incur any debt, obligation, or liability on behalf of City or otherwise act
on behalf of City as an agent.
Vendor shall not, at any time or in any manner, represent that it or any of its agents,
servants or employees are in any manner agents, servants or employees of City.
Vendor agrees to pay all required taxes on amounts paid to Vendor under this
Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Vendor shall fully
comply with the workers’ compensation law regarding Vendor and its employees,
and Vendor further agrees to indemnify and hold City harmless from any failure of
Vendor to comply with applicable workers’ compensation laws. City shall have the
right to offset against the amount of any fees due to Vendor under this Contract
any amount due to City from Vendor as a result of its failure to promptly pay to City
any reimbursement or indemnification arising under this Section.
17. ASSIGNMENT: Vendor shall not assign or transfer any interest in this Agreement
or any part thereof, whether by assignment or novation, without City’s prior written
consent. Any purported assignment without written consent shall be null and void,
and Vendor shall hold harmless, defend and indemnify City and its officers,
officials, employees, agents and representatives with respect to any claim,
demand or action arising from any unauthorized assignment.
18. GOVERNING LAW AND VENUE: Should either party to this Agreement bring
legal action against the other, the validity, interpretation, and performance of this
Agreement shall be controlled by and construed under the laws of the State,
excluding California’s choice of law rules. Venue for any such action relating to
this Agreement shall be in the Ventura County Superior Court.
19. ATTORNEYS’ FEES: If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of
an alleged dispute, breach, default or misrepresentation in connection with this
Agreement, the prevailing party shall be entitled to recover actual attorneys’ fees,
experts’ fees, and other costs, in addition to any other relief to which the party may
be entitled.
20. NOTICES: Except as otherwise required by law, any notice, request, direction,
demand, payment, consent, waiver, approval or other communication required or
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permitted to be given hereunder to City shall not be effective unless it is given in
writing and shall be delivered (a) in person or (b) by certified mail, postage prepaid,
and addressed to City at the address stated below, or at such other address as
City may hereafter notify Vendor in writing as aforementioned:
To CITY:
City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
To CONTRACTOR:
Attn: President
Interior Office Solutions
dba PeopleSpace
17800 Mitchell North
Irvine, CA 92614
If sent by mail, any notice, tender, demand, delivery or other communication shall
be deemed effective three business days after it has been deposited in the United
States mail. For purposes of communicating these time frames, weekends and
federal, State, religious, County of Ventura or City holidays shall be excluded. No
communication via facsimile or electronic mail shall be effective to give any such
notice or other communication hereunder.
21. ENTIRE AGREEMENT: This Agreement, including any other documents
incorporated herein by reference, represents the entire integrated agreement
between City and Vendor and supersedes all prior or contemporaneous
negotiations, representations, agreements, understandings and statements,
written or oral. This Agreement may only be modified or amended, or provisions
or breach may be waived, by written agreement signed by both parties. The
provision of this Agreement shall govern over any inconsistent provisions
contained in any Exhibit.
22. PRECEDENCE: In the event of conflict, the requirements of the City’s Request
for Proposal, if any, and this Agreement shall take precedence over those
contained in the Vendor’s Proposal.
23. NON-WAIVER OF TERMS, RIGHTS AND REMEDIES: Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not
be a waiver of any other condition of performance under this Agreement. In no
event shall the making by City of any payment to Vendor constitute or be construed
as a waiver by City of any breach of covenant, or any default which may then exist
on the part of Vendor, and the making of any such payment by City shall in no way
impair or prejudice any right or remedy available to City with regard to such breach
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or default. No waiver shall be binding unless executed in writing by the party
making the waiver.
24. SEVERABILITY: Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be valid under applicable law. If any term or
portion of this Agreement is determined by a court of competent jurisdiction to be
invalid, void, illegal, or unenforceable, the remaining provisions of this Agreement
shall nevertheless continue in full force and effect and shall in no way be affected,
impaired or invalidated.
25. AUTHORITY TO EXECUTE: The person or persons executing this Agreement on
behalf of the Vendor warrants and represents that he/she has the authority to
execute this Agreement on behalf of the Vendor and has the authority to bind
Vendor to the performance of obligations hereunder.
26. LEGAL RESPONSIBILITIES: Vendor shall keep itself informed of local, state and
federal laws and regulations which in any manner affect those employed by it or in
any way affect the performance of its service pursuant to this Agreement. Vendor
shall at all times observe and comply with all such laws and regulations, including
but not limited to the Americans with Disabilities Act and Occupational Safety and
Health Administration laws and regulations. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the
Vendor to comply with this Section.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
the day and year first above written.
CITY OF MOORPARK
________________________________
Troy Brown, City Manager
ATTEST:
__________________________________
Ky Spangler, City Clerk
INTERIOR OFFICE SOLUTIONS, INC.
dba PEOPLESPACE
__________________________________
[AUTH SIGNOR NAME, TITLE]
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Exhibit A
CONTRACTOR’S PROPOSAL
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Exhibit B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Vendor will maintain
insurance in conformance with the requirements set forth below. Vendor will use existing
coverage to comply with these requirements. If that existing coverage does not meet
requirements set forth here, Vendor agrees to amend, supplement or endorse the existing
coverage to do so. Vendor acknowledges that the insurance coverage and policy limits
set forth in this section constitute the minimum amount of coverage required. Any
insurance proceeds available to the City in excess of the limits and coverage required in
this Agreement and which is applicable to a given loss, will be available to the City.
Vendor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for claims
or suits by one insured against another. Limits are subject to review but in no event less
than $1,000,000 per occurrence for all covered losses and no less than $2,000,000
general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event
to be less than $1,000,000 per accident. If Vendor owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Vendor or Vendor’s employees will use personal autos in any way on
this project, Vendor shall provide evidence of personal auto liability for each such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages.
Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured’s liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one insured
against another. Coverage shall be applicable to the City for injury to employees of
Vendor, subcontractors or others involved in the Work. The scope of coverage provided
is subject to approval by the City following receipt of proof of insurance as required herein.
Limits are subject to review.
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Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Vendor. Vendor and
the City agree to the following with respect to insurance provided by Vendor:
1. Vendor agrees to have its insurer endorse the third party general liability coverage
required herein to include as additional insureds the City, its officials, employees,
and agents, using standard ISO endorsement CG 2010 with an edition prior to
1992. Vendor also agrees to require all contractors and subcontractors to do
likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Vendor, or Vendor’s employees, or agents, from waiving the right to
subrogation prior to a loss. Vendor agrees to waive subrogation rights against the
City regardless of the applicability of any insurance proceeds, and to require all
contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Vendor and available or applicable
to this Agreement are intended to apply to the full extent of the policies. Nothing
contained in this Agreement or any other agreement relating to the City or its
operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Vendor shall not make any
reductions in scope of coverage (e.g. elimination of contractual liability or reduction
of discovery period) that may affect the City’s protection without the City’s prior
written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Vendor’s general liability policy, shall be delivered to city at or prior
to the execution of this Agreement. In the event such proof of any insurance is not
delivered as required, or in the event such insurance is canceled or reduced at any
time and no replacement coverage is provided, the City has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests under this
or any other Agreement and to pay the premium. Any premium so paid by the City
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shall be charged to and promptly paid by Vendor or deducted from sums due
Vendor, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to the City of
any cancellation or reduction of coverage. Vendor agrees to require its insurer to
modify such certificates to delete any exculpatory wording stating that failure of the
insurer to mail written notice of cancellation or reduction of coverage imposes no
obligation, or that any party will “endeavor” (as opposed to being required) to
comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Vendor or any subcontractor, is intended to apply first
and on a primary, non-contributing basis in relation to any other insurance or self-
insurance available to the City.
10. Vendor agrees to ensure that subcontractors, and any other party involved with
the Work who is brought onto or involved in the Work by Vendor, provide the same
minimum insurance required of Vendor. Vendor agrees to monitor and review all
such coverage and assumes all responsibility for ensuring that such coverage is
provided in conformity with the requirements of this section. Vendor agrees that
upon request, all agreements with subcontractors and others engaged in the Work
will be submitted to the City for review.
11. Vendor agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that
it will not allow any contractor, subcontractor, Architect, Engineer, or other entity
or person in any way involved in the performance of Work contemplated by this
Agreement to self-insure its obligations to the City. If Vendor’s existing coverage
includes a deductible or self-insured retention, the deductible or self-insured
retention must be declared to the City. At that time, the City shall review options
with the Vendor, which may include reduction or elimination of the deductible or
self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the Agreement to change
the amounts and types of insurance required by giving the Vendor 90 days
advance written notice of such change. If such change results in substantial
additional cost to the Vendor, the City will negotiate additional compensation
proportional to the increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed
to have been executed immediately upon any party hereto taking any steps that
can be deemed to be in furtherance of or towards performance of this Agreement.
14. Vendor acknowledges and agrees that any actual or alleged failure on the part of
the City to inform Vendor of non-compliance with an insurance requirement in no
148
B-4
way imposes any additional obligations to the City nor does it waive any rights
hereunder in this or any other regard.
15. Vendor will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until the
City executes a written statement to that effect.
16. Vendor shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Vendor’s insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to the City within
five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Vendor under this Agreement. Vendor expressly agrees not to use
any statutory immunity defenses under such laws with respect to the City, its
employees, officials, and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts or impairs the
provisions of this section.
21. Vendor agrees to be responsible for ensuring that no contract used by any party
involved in any way with the Work reserves the right to charge the City or Vendor
for the cost of additional insurance coverage required by this Agreement. Any such
provisions are to be deleted with reference to the City. It is not the intent of the City
to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against the City for payment of premiums or other
amounts with respect thereto.
149
B-5
22. Vendor agrees to provide immediate notice to City of any claim or loss against
Vendor arising out of the work performed under this Agreement. The City assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor
the handling of any such claim or claims if they are likely to involve the City.
150
C-1
Exhibit C
LABOR CODE AND PREVAILING WAGE REQUIREMENTS
1. Vendor acknowledges that the project as defined in this Agreement
between Vendor and the City, to which this Terms for Compliance with California Labor
Law Requirements is attached and incorporated by reference, is a “public work” as
defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California
Labor Code (“Chapter 1”). Further, Vendor acknowledges that this Agreement is subject
to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules
and regulations established by the Director of Industrial Relations (“DIR”) implementing
such statutes. Vendor shall perform all work on the project as a public work. Vendor
shall comply with and be bound by all the terms, rules and regulations described in 1(a)
and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not required
by California law, does not alter the meaning or scope of Section 1 of this document.
3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per
diem wages for each craft, classification, or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. Vendor acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages, and Vendor shall post such rates at each job site
covered by this Agreement.
4. The project is subject to compliance monitoring and enforcement by the
DIR. Vendor shall post job site notices, as prescribed by regulation.
5. Vendor shall comply with and be bound by the provisions of Labor Code
Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers
and the penalties for failure to pay prevailing wages. Vendor shall, as a penalty to the
City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each
worker paid less than the prevailing rates as determined by the DIR for the work or craft
in which the worker is employed for any public work done pursuant to this Agreement by
Vendor or by any subcontractor.
6. Vendor shall comply with and be bound by the provisions of Labor Code
Section 1776, which requires Vendor and each subcontractor to: keep accurate payroll
records and verify such records in writing under penalty of perjury, as specified in Section
1776; certify and make such payroll records available for inspection as provided by
Section 1776; and inform the City of the location of the records.
7. Vendor shall comply with and be bound by the provisions of Labor Code
Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section
200 et seq. concerning the employment of apprentices on public works projects. Vendor
shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Vendor
151
C-2
shall provide City with a copy of the information submitted to any applicable
apprenticeship program. Within sixty (60) days after concluding work pursuant to this
Agreement, Vendor and each of its subcontractors shall submit to the City a verified
statement of the journeyman and apprentice hours performed under this Agreement.
8. Vendor acknowledges that eight hours labor constitutes a legal day’s work.
Vendor shall comply with and be bound by Labor Code Section 1810. Vendor shall
comply with and be bound by the provisions of Labor Code Section 1813 concerning
penalties for workers who work excess hours. Vendor shall, as a penalty to the City,
forfeit twenty-five dollars ($25) for each worker employed in the performance of this
Agreement by Vendor or by any subcontractor for each calendar day during which such
worker is required or permitted to work more than eight hours in any one calendar day
and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7,
Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work
performed by employees of Vendor in excess of 8 hours per day, and 40 hours during
any one week shall be permitted upon public work upon compensation for all hours
worked in excess of eight hours per day at not less than one and one-half times the basic
rate of pay.
9. Labor Code Sections 1860 and 3700 provide that every employer will be
required to secure the payment of compensation to its employees. In accordance with
the provisions of California Labor Code Section 1861, Vendor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers’ compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
10. For every subcontractor who will perform work on the project, Vendor shall
be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and Vendor shall include in the written contract between it and
each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions. Vendor shall be required to
take all actions necessary to enforce such contractual provisions and ensure
subcontractor’s compliance, including without limitation, conducting a periodic review of
the certified payroll records of the subcontractor and upon becoming aware of the failure
of the subcontractor to pay his or her workers the specified prevailing rate of wages.
Vendor shall diligently take corrective action to halt or rectify any failure.
11. To the maximum extent permitted by law, Vendor shall indemnify, hold
harmless and defend (at Vendor’s expense with counsel reasonably acceptable to City)
City, its officials, officers, employees, agents and independent contractors serving in the
role of City officials, and volunteers from and against any demand or claim for damages,
compensation, fines, penalties or other amounts arising out of or incidental to any acts or
omissions listed above by any person or entity (including Vendor, its subcontractors, and
each of their officials, officers, employees and agents) in connection with any work
152
C-3
undertaken or in connection with this Agreement, including without limitation the payment
of all consequential damages, attorneys’ fees, and other related costs and expenses. All
duties of Vendor under this Section shall survive termination of this Agreement.
153
D-1
Exhibit D
Bond No. _____________
PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Moorpark (“City”), State of California, has awarded to
___________________ (“Principal”) a contract (the “Contract”) to
_______________________.
WHEREAS, under the terms of the Contract, the Principal is required before entering
upon the performance of the work, to file a good and sufficient payment bond with the
City to secure the claims to which reference is made in Title 3 (commencing with Section
9000) of Part 6 of Division 4 of the Civil Code.
NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as
Surety, are held and firmly bound unto the City and all contractors, subcontractors,
laborers, material suppliers, and other persons employed in the performance of the
Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4
of the Civil Code in the penal sum of ___________________ ($___________), for
materials furnished or labor thereon of any kind, or for amounts due under the
Unemployment Insurance Act with respect to this work or labor, that the Surety will pay
the same in an amount not exceeding the amount hereinabove set forth, and also in case
suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and
reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in
successfully enforcing this obligation, to be awarded and fixed by the court, and to be
taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any
and all persons, companies, and corporations entitled to file claims under Title 3
(commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a
right of action to them or their assigns in any suit brought upon this Bond.
Upon expiration of the time within which the California Labor Commissioner may serve a
civil wage and penalty assessment against the principal, any of its subcontractors, or both
the principal and its subcontractors pursuant to Labor Code Section 1741, and upon
expiration of the time within which a joint labor management committee may commence
an action against the principal, any of its subcontractors, or both the principal and its
154
D-2
subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be
fully performed, then this obligation shall become null and void, otherwise it shall be and
remain in full force and effect.
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or
addition to the terms of the Contract or the specifications accompanying the same shall
in any manner affect its obligations on this Bond, and it does hereby waive notice of any
such change, extension, alteration, or addition.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which
shall for all purposes be deemed an original hereof, have been duly executed by Principal
and Surety, on the date set forth below, the name of each corporate party being hereto
affixed and these presents duly signed by its undersigned representative(s) pursuant to
authority of its governing body.
Dated:_____________________
“Principal” “Surety”
_____________________________ _____________________________
_____________________________ _____________________________
By: __________________________ By: __________________________
Its Its
By: __________________________ By: __________________________
Its Its
(Seal) (Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and
evidence of the authority of any person signing as attorney-in-fact must be attached. IF CONTRACTOR IS
A PARTNERSHIP, ALL PARTNERS MUST EXECUTE BOND. DATE OF BOND MUST NOT BE PRIOR
TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s
most current list (Circular 570 as amended) and be authorized to transact business in the State where the
project is located.
155
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
COUNCIL CHAMBERS Qty.Unit Price Ext. Price
REVEL EXECUTIVE HIGHBACK 15 $690.00 $10,350.00
Upholstery: Spradling Modena Ecosense, Sidewalk
Base: Black
4D Pivoting Arms: Black
SIDE CHAIR 78 $290.00 $22,620.00
Poly Shell: Fog
Upholstered Seat: Wellington Nimbus
Frame: Metallic Silver
Armless
PODIUM 1 $4,795.00 $4,795.00
Wood: Almond
Tilted writing surface
Slide out shelf
Step stool
Microphone
Light
Adjustable Shelf Inside
2 Dual Wheel Casters
*Microphone does not include speakers*
COUNCIL CHAMBERS TOTAL $37,765.00
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
Page 1 of 20
EXHIBIT A
156
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
PREFUNCTION VESTIBULE Qty.Unit Price Ext. Price
SIDE CHAIR 6 $290.00 $1,740.00
Poly Shell: Fog
Upholstered Seat: Wellington, Nimbus
Frame: Metallic Silver
Armless
SIDE TABLE 1 $895.00 $895.00
Laminate: Willow
24" DIA
PREFUNCTION VESTIBULE TOTAL $2,635.00
FIRST FLOOR CONFERENCE ROOM Qty.Unit Price Ext. Price
CONFERENCE TABLE 1 $7,095.00 $7,095.00
Wood Finish: Dune
(2) Column Base: Smoke
60" x 120"
Double Sided Power/Data Unit
*Need IT to confirm needs*
CONFERENCE CHAIRS 12 $495.00 $5,940.00
Frame: Fog
Mesh: Fog
Seat: Venice, Carbon
Carpet Casters
Page 2 of 20 157
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
BUFFET CREDENZA 1 $3,460.00 $3,460.00
Laminate: Dune
6' W x 18"D
Cabinet Storage
1 Height Adjustable Shelf in Each Cabinet
FIRST FLOOR CONFERENCE ROOM TOTAL $16,495.00
FIRST FLOOR LOBBY & WAITING Qty.Unit Price Ext. Price
SIDE CHAIR 8 $290.00 $2,320.00
Poly Shell: Fog
Upholstered Seat: Wellington, Nimbus
Frame: Metallic Silver
Armless
SIDE TABLE 2 $895.00 $1,790.00
24" DIA
Finish: Willow
FIRST FLOOR LOBBY & WAITING TOTAL $4,110.00
1ST FLOOR SMALL CONFERENCE ROOM Qty.Unit Price Ext. Price
CONFERENCE TABLE 1 $1,115.00 $1,115.00
60" DIA
Laminate: Landmark
Base: Smoke
Page 3 of 20 158
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
CONFERENCE CHAIRS 4 $495.00 $1,980.00
Frame: Fog
Mesh: Fog
Seat: Venice, Carbon
1ST FLOOR SMALL CONFERENCE ROOM TOTAL $3,095.00
1ST FLOOR T-SHAPE OFFICES Qty.Unit Price Ext. Price
T-SHAPE PRIVATE OFFICE 7 $3,420.00 $23,940.00
30" x 72" Height Adjustable Desk
60" Modesty Panel
24" x 24" Return with Box/Box/File
42" Overhead Storage with Flipper Door
42" Tackboard
30" Lateral File
36" Storage Cabinet
Laminate: Landmark
Trim: Smoke
Tackboard: Kio, Yippi Kio
*36" D Desk for Building Official*
TASK CHAIR 2 $445.00 $890.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
Page 4 of 20 159
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
GUEST CHAIR 7 $305.00 $2,135.00
Frame: Silver
Mesh: Fog
Seat Textile: Motion, Carbon
1ST FLOOR T-SHAPE OFFICES TOTAL $26,965.00
1ST FLOOR U-SHAPE OFFICES Qty.Unit Price Ext. Price
U-SHAPE PRIVATE OFFICE 2 $3,835.00 $7,670.00
30" x 72" Height Adjustable Desk
60" Modesty Panel
24" x 42" Return
42" Overhead Storage with Flipper Door
42" Tackboard
36" Lateral File
(x1) Box/Box/File
30" Open Storage
Laminate: Landmark
Trim: Smoke
Tackboard: Kio, Yippi Kio
GUEST CHAIR 2 $305.00 $610.00
Frame: Silver
Mesh: Fog
Seat Textile: Motion, Carbon
Page 5 of 20 160
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
DRAFTING TABLE 1 $995.00 $995.00
36" x 48"
Height Adjustable
1ST FLOOR U-SHAPE OFFICES TOTAL $9,275.00
VAULT Qty.Unit Price Ext. Price
HIGH DENSITY FILING 1 $78,570.00 $78,570.00
Includes Delivery & Installation
VAULT TOTAL $78,570.00
1ST FLOOR WORKSTATIONS Qty.Unit Price Ext. Price
WORKSTATIONS 10 $6,654.00 $66,540.00
8' x 8' U Shape workstation
Height Adjustable Main Surface
66"H Spline
50"H Panels
Woodgrain Laminate on End of Runs
Woodgrain Gallery Wing Panel
`48" Sliding Storage Overhead
36" 2H Lateral
(x1) Box/Box/File
Gallery & End of Run Laminate: Landmark
Worksurface Laminate: Platinum
Panel Fabric: Kio, Yippi Kio
Trim: Smoke
Page 6 of 20 161
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
SLAT & ACCESSORIES 10 $191.00 $1,910.00
36" Slat Tile with Work Tools
2 Trays & 1 Cup
TASK CHAIR 3 $445.00 $1,335.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
1ST FLOOR WORKSTATIONS TOTAL $69,785.00
FRONT COUNTER Qty.Unit Price Ext. Price
FRONT COUNTER 2 $6,654.00 $13,308.00
8' x 8' U Shape workstation
Height Adjustable Main Surface
66"H Side & Back Panels
42"H Woodgrain Front & Wing Panel
48" Sliding Storage Overhead
36" 2H Lateral
(x1) Box/Box/File
Gallery & End of Run Laminate: Landmark
Worksurface Laminate: Platinum
Panel Fabric: Kio, Yippi Kio
Trim: Smoke
SLAT & ACCESSORIES 2 $191.00 $382.00
36" Slat Tile with Work Tools
2 Trays & 1 Cup
Page 7 of 20 162
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
TASK CHAIR 1 $445.00 $445.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
FRONT COUNTER TOTAL $14,135.00
OPEN AREA DRAFTING Qty.Unit Price Ext. Price
CULTIVATE BAR HEIGHT TABLES 2 $3,200.00 $6,400.00
(2) 3H Lateral Files on both ends
Top Finish: Platinum
Base Finish: Charcoal
Storage Finish: Smoke
MAARI BAR STOOL 4 $395.00 $1,580.00
Shell: Coffee
Sled Base: Black
OPEN AREA DRAFTING TOTAL $7,980.00
Page 8 of 20 163
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
BROADCAST ROOM Qty.Unit Price Ext. Price
TASK CHAIR 3 $445.00 $1,335.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
BROADCAST ROOM TOTAL $1,335.00
SECOND FLOOR
CITY MANAGER OFFICE Qty.Unit Price Ext. Price
PRIVATE OFFICE 1 $3,835.00 $3,835.00
30" x 72" Height Adjustable Desk
60" Modesty Panel
24" x 42" Return
42" Overhead Storage with Flipper Door
42" Tackboard
36" Lateral File
(x1) Box/Box/File
30" Open Storage
Laminate: Landmark
Trim: Smoke
Tackboard: Kio, Yippi Kio
BOOKCASE 1 $1,415.00 $1,415.00
Laminate: Landmark
Page 9 of 20 164
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
CONFERENCE TABLE 1 $5,145.00 $5,145.00
42" x 96"
(2) Column Base: Smoke
Laminate: Landmark
DAVARI GUEST CHAIR 2 $995.00 $1,990.00
Upholstery: Vessel, Stormcloud
With Arms
Frame: Willow
CONFERENCE CHAIRS 8 $495.00 $3,960.00
Frame: Fog
Mesh: Fog
Seat: Venice, Carbon
Carpet Casters
CITY MANAGER OFFICE TOTAL $16,345.00
2ND FLOOR U-SHAPE OFFICES Qty.Unit Price Ext. Price
U-SHAPE PRIVATE OFFICE 10 $3,835.00 $38,350.00
30" x 72" Height Adjustable Desk
60" Modesty Panel
24" x 42" Return
42" Overhead Storage with Flipper Door
42" Tackboard
36" Lateral File
(x1) Box/Box/File
30" Open Storage
Laminate: Landmark
Trim: Smoke
Tackboard: Kio, Yippi Kio
Page 10 of 20 165
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
TASK CHAIR 4 $445.00 $1,780.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
GUEST CHAIR 18 $305.00 $5,490.00
Frame: Silver
Mesh: Fog
Seat Textile: Motion, Carbon
POP UP TABLE 1 $1,180.00 $1,180.00
On Casters
Laminate: Landmark
Base: Smoke
JIVE TABLE 2 $705.00 $1,410.00
Disc Base
42" DIA
Laminate: Landmark
Base: Smoke
2ND FLOOR U-SHAPE OFFICES TOTAL $48,210.00
Page 11 of 20 166
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
2ND FLOOR T-SHAPE OFFICE Qty.Unit Price Ext. Price
PRIVATE OFFICE 6 $3,420.00 $20,520.00
30" x 72" Height Adjustable Desk
60" Modesty Panel
24" x 24" Return with Box/Box/File
42" Overhead Storage with Flipper Door
42" Tackboard
30" Lateral File
36" Storage Cabinet
Laminate: Landmark
Trim: Smoke
Tackboards: Kio, Yippi Kio
TASK CHAIR 5 $445.00 $2,225.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
GUEST CHAIR 6 $305.00 $1,830.00
Frame: Silver
Mesh: Fog
Seat Textile: Motion, Carbon
2ND FLOOR T-SHAPE OFFICE TOTAL $24,575.00
Page 12 of 20 167
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
SECOND FLOOR CONFERENCE ROOM Qty.Unit Price Ext. Price
CONFERENCE TABLE 1 $7,640.00 $7,640.00
48" x 156"
Laminate: Landmark
Base: Smoke
(2) Power & Data Units
REVEL HIGHBACK 12 $615.00 $7,380.00
Upholstery: Spradling Modena Ecosense, Sidewalk
Base: Black
4D Pivoting Arms: Black
BUFFET CREDENZA 1 $3,460.00 $3,460.00
Laminate: Dune
6' W x 18"D
Cabinet Storage
1 Height Adjustable Shelf in Each Cabinet
SECOND FLOOR CONFERENCE ROOM TOTAL $18,480.00
Page 13 of 20 168
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
SECOND FLOOR WORKSTATIONS Qty.Unit Price Ext. Price
WORKSTATIONS 17 $6,654.00 $113,118.00
8' x 8' U Shape workstation
Height Adjustable Main Surface
66"H Spline
50"H Panels
Woodgrain Laminate on End of Runs
Woodgrain Gallery Wing Panel
`48" Sliding Storage Overhead
36" 2H Lateral
(x1) Box/Box/File
Gallery & End of Run Laminate: Landmark
Worksurface Laminate: Platinum
Panel Fabric: Kio, Yippi Kio
Trim: Smoke
SLAT & ACCESSORIES 17 $191.00 $3,247.00
36" Slat Tile with Work Tools
2 Trays & 1 Cup
TASK CHAIR 7 $445.00 $3,115.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
SECOND FLOOR WORKSTATIONS TOTAL $119,480.00
Page 14 of 20 169
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
IT ROOM Qty.Unit Price Ext. Price
IT WORKSTATIONS 1 $7,250.00 $7,250.00
Counter Height Workstations
3H Lateral File & Bookcase
(2) 5H Bookcases
Laminate: Platinum
Metal Storage: Smoke
TASK STOOL 2 $475.00 $950.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
IT ROOM TOTAL $8,200.00
COLLABORATION LOUNGE Qty.Unit Price Ext. Price
DINING TABLE 1 $565.00 $565.00
Laminate: Landmark
Base: Smoke
42" Dia
Page 15 of 20 170
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
COFFEE TABLE 1 $620.00 $620.00
Pebble Shape
48" x 48" x 20"H
Laminate: Landmark
Base: Smoke
*Next Height Up is 29"*
PASEA SOFA 1 $5,940.00 $5,940.00
Seat Upholstery: TBD
Back Upholstery: TBD
DINING CHAIRS 6 $290.00 $1,740.00
Poly Shell, Upholstered
Poly Shell: TBD
4-leg base
SIDE TABLE 2 $295.00 $590.00
Base: Silver
Top: Frosty White
COLLABORATION LOUNGE TOTAL $9,455.00
Page 16 of 20 171
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
2ND FLOOR SMALL CONFERENCE ROOM Qty.Unit Price Ext. Price
CONFERENCE TABLE 1 $1,115.00 $1,115.00
60" DIA
Laminate: Landmark
Base: Smoke
CONFERENCE CHAIRS 6 $495.00 $2,970.00
Frame: Fog
Mesh: Fog
Seat: Venice, Carbon
2ND FLOOR SMALL CONFERENCE ROOM TOTAL $4,085.00
MOTHER'S ROOM Qty.Unit Price Ext. Price
GOBI CHAIR 1 $1,170.00 $1,170.00
Upholstery: Strive, Pacific
Base: Silver
SIDE TABLE 1 $295.00 $295.00
Base: Silver
Top: Frosty White
MOTHER'S ROOM TOTAL $1,465.00
Page 17 of 20 172
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
BREAK ROOM Qty.Unit Price Ext. Price
DINING TABLE 6 $510.00 $3,060.00
36" x 36"
Laminate: Landmark
Base: Smoke
DINING CHAIR 24 $185.00 $4,440.00
Poly Shell: Slate
Frame: Silver
BREAK ROOM TOTAL $7,500.00
MINI SUITE & OPEN AREA Qty.Unit Price Ext. Price
WORKSTATION 1 $2,450.00 $2,450.00
30" X 60"
Height Adjustable Desk
Storage Components
Laminate: Landmark
Trim: Smoke
TASK CHAIR 1 $445.00 $445.00
Frame: Fog
Seat Textile: Motion, Carbon
Mesh: Fog Woven Striped
Page 18 of 20 173
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
DIVARI GUEST CHAIR 6 $995.00 $5,970.00
Upholstery: Vessel, Stormcloud
With Arms
Frame: Willow
SIDE TABLE 2 $895.00 $1,790.00
Finish: Willow
24" DIA
MINI SUITE & OPEN AREA TOTAL $10,655.00
FURNITURE SUBTOTAL $540,595.00
INSTALLATION - PREVAILING WAGE $98,750.00
FREIGHT $4,675.00
SUBTOTAL $644,020.00
Moorpark Tax Rate 7.25%$46,691.45
TECHNICAL DESIGN $18,000.00
PROJECT MANAGEMENT $12,000.00
GRAND TOTAL $720,711.45
NOTICE: Due to the unprecedented spike in raw material pricing, the current shipping container shortage, shortages of foam and adhesives, and the lack of availability of
manufacturing labor, many of our manufacturers are experiencing weekly price increases and manufacturing/shipping delays. PeopleSpace is not responsible for any
manufacturing/shipping delays or short-term price increases that may not be captured on this estimate. If short-term price increases are implemented between your
approval of this estimate and order entry, PeopleSpace will pass those costs along to you at our cost. If manufacturing/shipping delays occur, PeopleSpace will
coordinate rental product, if needed, at your expense with no mark-up for PeopleSpace.
Page 19 of 20 174
BUDGETARY PRICING RESPONSE FOR
Orange County HQ | Downtown LA | Seattle | Portland 2/21/2023
CITY OF MOORPARK
Point of Contact:
M: 949.610.3723
Pricing Valid for 30 Days
Brian Sigler
bsigler@peoplespace.com
Signature ________________________________ Date_____________________
Unless otherwise noted on proposal; 50% deposit is required for order placement, 40% due upon shipment, and 10% due upon
completion of installation. 1 1/2% service fee per month will be assessed on past due balances. Revisions, returns, and or
cancellation of orders are subject to policy and charges outlined by the applicable product manufacturer. Installation & delivery
performed during normal business hours unless otherwise stated in proposal verbiage. PeopleSpace requires access to a dock and
elevator and space to be free and clear of other trades. Trip charges will apply for multiple deliveries. Storage fees will be assessed
on orders requiring storage at PeopleSpace facility beyond two weeks. Any additional labor, technical design services, installation
services, project management, product damage, or storage incurred by PS due to other trades in project space, delays or
damages caused by client or other trades, multiple deliveries, change orders, or client change requests will be billed to client at PS
standard rates. Acceptance of this proposal indicates acceptance of these and supplemental attachment of PeopleSpace Terms
and Conditions.
Page 20 of 20 175
ATTACHMENT 2
RESOLUTION NO. 2023-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2022/23 BUDGET TO APPROPRIATE $756,748 FROM CITY
HALL IMPROVEMENT FUND (3001) TO FUND FURNITURE
PROCUREMENT FOR NEW CITY HALL TENANT
IMPROVEMENT PROJECT (C0070)
WHEREAS, on June 15, 2022, the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year (FY) 2022/23; and
WHEREAS, a staff report has been presented to City Council requesting a budget
amendment in the amount of $756,748 from the City Hall Improvement Fund (3001) to
fund purchase and installation of furniture for new City Hall Tenant Improvement project
(C0070); and
WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. An aggregate budget amendment of $756,748 from City Hall
Improvement Fund (3001) to fund purchase and installation of furniture for new City Hall
Tenant Improvement project, as more particularly described in Exhibit A, attached hereto,
is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 1st day of March, 2023.
__________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Attachment: Exhibit A – Budget Amendment
176
Resolution No. 2023-_____
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR
CITY HALL IMPROVEMENT FUND (3001)
PURCHASE AND INSTALLATION OF FURNITURE
FOR NEW CITY HALL TENANT IMPROVEMENT PROJECT (C0070)
FISCAL YEAR 2022/23
FUND BALANCE ALLOCATION:
Fund Title Fund Account Number Am ount
CITY HALL IMPROVEMENT FUND 3001-000-00000-33990 756,748.00$
Total 756,748.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3001-120-C0070-55010 -$ 756,748.00$ 756,748.00$
-$
-$
-$
-$
177