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Home My WebLink AboutAGENDA REPORT 2023 0711 LB REG ITEM 08A ITEM: 8.A. CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jessica Sandifer, Deputy Parks and Recreation Director Christine Conwell, City Librarian DATE: 07/11/2023 Regular Meeting SUBJECT: Consider Collection Allocation Report The Parks, Recreation, & Community Services (PROS) Department Policies Manual PRCS-12: Moorpark City Library Materials Selection provides that the Moorpark City Librarian and City Representative present an informational item to the Library Board identifying suggested allocation of collection budget resources to various types of materials for the Fiscal Year beginning July of that same year. The Library Board will provide suggestions to the City Librarian and City Representative, who has final decision- making authority on collection development. Each year, the three professional librarians work diligently using book lists, bestseller lists, school district lists, and with the LS&S Collection Management Team to select material for purchase that will be best utilized by the residents of Moorpark while realizing the Library's mission to provide access to high-quality resources that enrich and educate. In mid-2019, the Library moved to an "80/20" model of selection. The 80% represents the titles common across all libraries—bestsellers and high-demand items for all ages. These are predictable and are handled by selectors with the Centralized Collection Team. The 20% represents a discretionary set of funds that can be used for replacement copies, patron suggestions for backlist titles, and specific local needs—in other words, a selection that is best completed at the local level. For Fiscal Year 2023-2024, the City has allocated $60,000 for collection development within the Library Services Budget. The actual collections budget for materials is $57,000, with a $3,000 administrative fee charged by Library Systems & Services LLC (LS&S) (5% of purchases per the City's Agreement with LSSI). Brainfuse's JobNow (all-in-one suite of services designed for a wide range of career needs) and the OverDrive (apps and Library Board Meeting July 11, 2023 Regular Meeting Page 2 website for accessing ebooks, audiobooks, and more) annual fees are included in this report to provide an accurate depiction of the overall cost of the collection and electronic resources; however, these are tied to the technology budget. The Moorpark City Library is also able to offer the following platforms - at no cost to the Library - thanks to funding provided by the State of California, administered by the California State Library: Coursera, GetSetUp, Job & Career Accelerator (EBSCO), LearningExpress Library Complete (EBSCO), Linkedln Learning, Skillshare, VetNow, Britannica, ProQuest, TeachingBooks, and Gale. After careful evaluation of last year's allocations and current circulation percentages, the Collection Budget for Fiscal Year 2023-24 will see an increase of 16% in the children's collection to accommodate the high turnover rate and a decrease in the adult and young adult collections. The adjustments were based on the comparative percentages measured against practicality. The City Librarian and City Representative have concluded that the allocation of the Collection Budget for Fiscal Year 2023-24 shall be as follows: Moorpark Collections Allocation Breakdown FY 2023-2024 Collection Name 2022-2023 Current Proposed %Total Budget Circulation % 23/24 Budget Allocation Adult Fiction $6,142.86 8.71% $6,150.00 8.85% Adult Nonfiction $4,000.00 5.46% $3,700.00 5.32% Adult Large Print $800.00 1.29% $800.00 1.15% Spanish Adult Fiction $400.00 0.25% $400.00 0.58% Spanish Adult Nonfiction $400.00 0.19% $300.00 0.43% TOTAL ADULT PRINT $11,742.86 15.90% $11,350.00 16.33% Children's Easy Readers $2,000.00 12.29% $3,000.00 4.32% Children's Board Books $200.00 5.00% $400.00 0.58% Children's Picture Books $2,000.00 16.22% $2,900.00 4.17% Children's Fiction $4,000.00 15.48% $4,800.00 6.90% Children's Nonfiction $3,000.00 6.72% $3,200.00 4.60% Children's Graphic Novels $1,200.00 6.74% $1,500.00 2.16% Spanish Children's $400.00 1.66% $500.00 0.72% TOTAL CHILDREN'S PRINT $12,800.00 64.11% $16,300.00 23.45% 'Ls ,..;s 'Of-._. ' _'''y ', fit..., t z' '. .x, '''. ... � ` YA Fiction $3,000.00 4.03% $3,000.00 4.32% YA Graphic Novels $500.00 2.47% $700.00 1.01% YA Nonfiction $1,500.00 0.70% $500.00 0.72% TOTAL YA PRINT $5,000.00 7.20% $4,200.00 5.32% Library Board Meeting July 11, 2023 Regular Meeting Page 3 Adult DVDs $1,500.00 9.28% $1,800.00 2.59% Children's DVDS $800.00 2.31% $800.00 1.15% Adult Audiobooks $600.00 0.72% $400.00 0.58% Children's Audiobooks $300.00 0.16% $200.00 0.29% TOTAL AV $3,200.00 12.47% $3,200.00 4.60% ,,.;..�?' ': s ,.. sanYL;tw`�aa `� Periodicals (Local) $2,391.31 $2,400.00 3.45% Item Barcodes (100) $60.19 $65.00 0.09% TOTAL LOCAL ORDERS $2,451.50 $2,465.00 3.55% Brainfuse 'JobNow' (100) $4,320.00 $4,320.00 6.21% OverDrive Annual Fee (100) $4,000.00 $4,000.00 5.75% OverDrive eContent (100) $4,000.00 $4,000.00 5.75% OverDrive eAudio (200) $2,000.00 $2,000.00 2.88% OverDrive eBooks & Craftsy $7,008.69 $7010.00 10.08% (200) Kanopy(200) $2,900.00 $2,500.00 3.60% TOTAL DATABASES (BROKEN $24,228.69 $23,830.00 34.28% OUT) -r ..._ 4^ot „a^ " ... v P,, a+eia ..,,.. E..... '''''';'11 ?,'-. %n"t�,t 'kA" ". Discretionary Adult Bks & $3,000.00 $2,778.05 4.00% Audbks/Replacements Discr. Child Bks & $3,500.00 $3,000.00 4.32% Audbks/Replacements Discretionary $500.00 $400.00 0.58% DVDs/Replacements Discretionary YA Bks & $3,100.00 $2,000.00 2.88% Audbks/Replacements TOTAL DISCRETIONARY $10,100.00 $8,178.05 11.76% Physical vs Electronic Budgets FY 2022—2023 FY 2023—2024 Physical $$ $45,294.36 $45,693.05 Electronic $$ $24,228.69 $23,830.00 Budget by Age Circulation % FY 2022—2023 FY 2023—2024 Adult $$ 15.90% $16,842.86 $16,328.05 Children's$$ 64.11% $17,400.00 $20,300.00 YA $$ 7.20% $8,100.00 $6,200.00 Print vs AV Physical Budget Circulation % FY 2022—2023 FY 2023—2024 Print$$ 87.21% $39,142.86 $39,628.05 AV$$ 12.47% $3,700.00 $3,600.00 Library Board Meeting July 11, 2023 Regular Meeting Page 4 STAFF RECOMMENDATION Provide comment and receive and file report.