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HomeMy WebLinkAboutAGENDA REPORT 2023 0517 CCSA REG ITEM 10BCITY OF MOORPARK, CALIFORNIA City Council Meeting of May 17, 2023 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. B. Consider Minutes of City Council/Successor Agency Regular Meeting of April 19, 2023. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler, City Clerk) Item: 10.B. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California April 19, 2023 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on Wednesday, April 19, 2023, at 6:30 p.m. in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Enegren called the meeting to order at 6:33 p.m. 2. PLEDGE OF ALLEGIANCE: City Attorney Kevin Ennis led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Castro, Delgado, Groff, Means, and Mayor Enegren. Absent: None. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Brian Chong, Assistant to the City Manager; Yolanda Cunning, Finance/Administrative Services Director and City Treasurer; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, City Engineer/Public Works Director; Carlene Saxton, Community Development Director; Chris Thompson, Senior Information Systems Administrator; David Sanchez, Parks and Facilities Supervisor; Jeannine Lugo, Administrative Specialist; Captain Darin Hendren, Ventura County Sheriff's Office; and Blanca Garza, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Declaring April 28, 2023, as the City of Moorpark’s Observance of Arbor Day. Mayor Enegren presented David Sanchez, Parks and Facilities Supervisor, with a Proclamation declaring April 28, 2023, as the City of Moorpark’s Observance of Arbor Day. B. Introduction of New Employee, Yolanda Cunning, Finance/Administrative Services Director in the Administrative Service Department. Item: 10.B. 462 Minutes of the City Council/Successor Agency Moorpark, California Page 2 April 19, 2023 Mayor Enegren introduced new City employee Yolanda Cunning, Finance/Administrative Services Director and City Treasurer in the Administrative Services Department. 5.PUBLIC COMMENT: None. 6.REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7.ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Groff reported on April 8 he attended the City Council retreat. Councilmember Groff reported on April 12 he attended the special joint Council and City Commissions meeting. Councilmember Groff reported on April 14 he attended the Ventura County Taxpayer Foundation (VCTF) Economic Outlook conference. Councilmember Groff reported on April 15 he attended the Moorpark/Simi Valley Boys & Girls Club dinner and auction. Councilmember Groff reported on April 16 he attended the Rotary Club of Moorpark Morning’s 15-year anniversary celebration. Councilmember Groff reported on April 19 he attended the special meeting of the Administration, Finance, and Public Safety Standing Committee. Councilmember Castro reported on April 8 he attended the City Council retreat. Councilmember Castro reported on April 12 he attended the special joint Council and City Commissions meeting. Councilmember Castro offered a reminder for follow up on a previously requested agenda item on the continuation of the discussion regarding the topic of mental health services. Councilmember Delgado reported on April 6 she attended the Clean Power Alliance Board of Directors meeting. Councilmember Delgado reported on April 8 she attended the City Council retreat. Councilmember Delgado reported on April 12 she attended the special joint Council and City Commissions meeting. 463 Minutes of the City Council/Successor Agency Moorpark, California Page 3 April 19, 2023 Councilmember Delgado reported on April 15 she attended the Moorpark/Simi Valley Boys & Girls Club dinner and auction. Councilmember Means reported on April 8 he attended the City Council retreat. Councilmember Means reported on April 12 he attended the special joint Council and City Commissions meeting. Councilmember Means reported on April 15 he attended the Moorpark/Simi Valley Boys & Girls Club dinner and auction. Mayor Enegren reported on April 7 he attended a Ventura County Transportation Commission meeting. Mayor Enegren reported on April 8 he attended the City Council goal-setting retreat. Mayor Enegren reported on April 12 he attended a Moorpark Chamber of Commerce Board of Directors meeting. Mayor Enegren announced Moorpark’s 2023 State of the City event is scheduled for April 20th, from 3:00 to 5:00 p.m. at the High Street Arts Center. This year's theme is 'Moving Forward,' and attendees will have the opportunity to hear from City executives about the current state of the City, recent achievements, and plans for the community. The event is free to attend. Please visit www.discovermoorpark.com/soc to register and learn more. Mayor Enegren announced the “Moorpark Earth Festival” is scheduled for Saturday, May 6 from 9:00 a.m. to 1:00 p.m. at Arroyo Vista Community Park. We will celebrate our beautiful Earth with an Arbor Day celebration full of Community Yard Sale booths, crafts, eco-friendly vendors, garden giveaways, and more. Yard Sale applications and event information available at www.moorparkca.gov/earth . Mayor Enegren announced registration is now open for the “Apricot Slam Pickleball Tournament” at Arroyo Vista Community Park on May 6 & 7. Sign your team up for men’s, women’s, mixed, or senior divisions, all skill levels welcome. Tournament details and registration available at www.moorparkca.gov/pickleball . Mayor Enegren noted the City’s Housing Division has announced the sale of one affordable for sale home in the City’s First Time Home Buyer Program. The unit is a three bedroom, two and one half bathroom condo, located in the Canterbury Lane neighborhood. Anyone interested in applying for the purchase of the home should visit the City’s Housing Program webpage for more information and to take our online virtual workshop. The workshop is available in both English and Spanish. The application period for the home is May 10 at 4:00 pm. The lottery for the home will be scheduled in late May. 464 Minutes of the City Council/Successor Agency Moorpark, California Page 4 April 19, 2023 Mayor Enegren announced the Draft Zoning Code Update and Draft Zoning Map were released on March 10 and remain available for public comment until April 24. If you are more interested in reviewing the proposed updates and providing your input, please visit our website at www.moorparkca.gov/zoningupdate. The proposed Zoning Code Update will be presented to the City Council during a study session on May 17. Hearings are tentatively scheduled in June and July. Updates and meeting notices will be posted online throughout the spring. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider the 2022 National Community Survey Results. Staff Recommendation: Receive and file the 2022 National Community Survey report. Mr. Brown gave the staff report. There were no speakers. It was noted that the results of the survey will be utilized in the development of Council Goals and Objectives for the next two-year period. It was also noted that it was helpful to allow residents to rank priorities in various areas including parks and recreation, and health and wellness. CONSENSUS: It was the consensus of the City Council to receive and file the 2022 National Community Survey report and presentation. B. Consider the Establishment of an Ad Hoc Committee to Renegotiate Certain Terms of the Development Agreement between the City and Nelson Chung on behalf of Pacific Communities Builder, Inc. for the Pacific Arroyo (Pacific Communities) Project; and Consider the Establishment of an Ad Hoc Committee to Renegotiate the Terms of the Development Agreement between the City and Dan Johnson of Danco Communities, on behalf of Moorpark Casey Road LP for the Vendra Gardens Apartments Project (Previously Essex Moorpark). Staff Recommendation: 1) Select two members of the City Council to participate on the Ad Hoc Committee for the Pacific Communities Project, and 2) Select two members of the City Council to participate on the Ad Hoc Committee for the Vendra Gardens Apartments Project. Ms. Saxton gave the staff report. There were no speakers. 465 Minutes of the City Council/Successor Agency Moorpark, California Page 5 April 19, 2023 CONSENSUS: It was the consensus of the City Council to select 1) Councilmember Delgado and Mayor Enegren as the two members of the City Council to participate on the Ad Hoc Committee for the Pacific Communities Project, and 2) Councilmember Castro and Councilmember Groff were selected as the two members of the City Council to participate on the Ad Hoc Committee for the Vendra Gardens Apartments Project. C. Consider Resolution Amending the Classification Plan Revising the Job Descriptions for Accountant I/II, Finance/Accounting Manager, and Budget and Finance Manager, and Adding Deputy Parks and Recreation Director and Finance/Administrative Services Director and Rescinding Resolution No. 2022-4143; Consider Resolution Amending the Salary Plan for Non- Competitive Service and Competitive Service Employees Adding the Positions of Deputy Parks and Recreation Director and Finance/Administrative Services Director and Rescinding Resolution No. 2022-4115; and Consider Renaming Finance Department to Finance/Administrative Services Department and Reclassifying Purchasing Analyst to Budget and Finance Manager. Staff Recommendation: Prior to a motion to adopt the revised Salary Plan Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: “Staff is recommending the City Council approve a revised Salary Plan Resolution that includes adding the position of Deputy Parks and Recreation Director, which may cost between approximately $6,980.06 and $167,001.74, adding a cost neutral position of Finance/Administrative Services Director, and reclassifying a Purchasing Analyst position to a Budget and Finance Manager position, which will cost approximately $25,416.77 and will be offset by salary savings. All Non- Competitive Service employee positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code.”1) Adopt Resolution No. 2023-4168 amending the Classification Plan and rescinding Resolution No. 2022-4143; and 2) Adopt Resolution No. 2023-4169, amending the Salary Plan for Non-Competitive Service and Competitive Service Employees and rescinding Resolution No. 2022-4115. (ROLL CALL VOTE REQUIRED) Mr. Gagajena gave the staff report. There were no speakers. Brief discussion followed among City Council and staff regarding further investment in the City’s park system through revenue generation by fee adjustments and monitoring cost recovery efforts closely, and marketing the City’s event sponsorship programs. It was noted that funding for new facilities comes from new development and Development Impact Fees. Prior to a motion, Mayor Enegren made the following announcement: “In accordance with Section 54953(c)(3) of the Government Code as follows: 466 Minutes of the City Council/Successor Agency Moorpark, California Page 6 April 19, 2023 “Staff is recommending the City Council approve a revised Salary Plan Resolution that includes adding the position of Deputy Parks and Recreation Director, which may cost between approximately $6,980.06 and $167,001.74, adding a cost neutral position of Finance/Administrative Services Director, and reclassifying a Purchasing Analyst position to a Budget and Finance Manager position, which will cost approximately $25,416.77 and will be offset by salary savings. All Non-Competitive Service employee positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code.” MOTION: Mayor Enegren moved, and Councilmember Delgado seconded a motion to 1) Adopt Resolution No. 2023-4168 amending the Classification Plan and rescinding Resolution No. 2022-4143; and 2) Adopt Resolution No. 2023- 4169, amending the Salary Plan for Non-Competitive Service and Competitive Service Employees and rescinding Resolution No. 2022-4115. The motion carried by unanimous roll call vote. D.Consider Resolution Adopting a Revised Management Benefits Program Adding the Positions of Deputy Parks and Recreation Director and Finance/Administrative Services Director; Adding a Car Allowance for Finance/Administrative Services Director; and Rescinding Resolution No. 2021-4024. Staff Recommendation: Prior to a motion to adopt the Resolution approving the proposed revisions to the Management Benefits Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: “Staff is recommending the City Council approve the proposed revisions to the Management Benefits Resolution to add the new job classifications of Deputy Parks and Recreation Director and Finance/Administrative Services Director and add Finance/Administrative Services Director to the list of positions eligible for a monthly car allowance of $310.00. Department Heads and Management Employees are employed pursuant to employment agreements that contain standard employment terms covering fringe benefits that include medical, health, retirement, life insurance, leave time, and other benefits as provided in this updated Management Benefits Resolution.” Adopt Resolution No. 2023-4170, rescinding Resolution No. 2021-4024.(ROLL CALL VOTE REQUIRED) Mr. Gagajena gave the staff report. There were no speakers. Prior to a motion, Mayor Enegren made the following announcement: “In accordance with Section 54953(c)(3) of the Government Code as follows: “Staff is recommending the City Council approve the proposed revisions to the Management Benefits Resolution to add the new job classifications of Deputy Parks and Recreation Director and Finance/Administrative Services Director and add Finance/Administrative Services Director to the list of 467 Minutes of the City Council/Successor Agency Moorpark, California Page 7 April 19, 2023 positions eligible for a monthly car allowance of $310.00. Department Heads and Management Employees are employed pursuant to employment agreements that contain standard employment terms covering fringe benefits that include medical, health, retirement, life insurance, leave time, and other benefits as provided in this updated Management Benefits Resolution.” MOTION: Mayor Enegren moved, and Councilmember Means seconded a motion to adopt Resolution No. 2023-4170, rescinding Resolution No. 2021-4024. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Delgado moved, and Councilmember Groff seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2022/23 – April 5, 2023. Staff Recommendation: Approve the warrant register. B. Consider Minutes of City Council/Successor Agency Regular Meeting of February 1, 2023. Staff Recommendation: Approve the minutes. C. Consider Minutes of City Council/Successor Agency Regular Meeting of February 15, 2023. Staff Recommendation: Approve the minutes. D. Consider Agreement with Harris & Associates, Inc. for Inclusionary Housing Program Nexus Study and In-Lieu Fee and Resolution Amending the Fiscal Year 2022/23 Budget. Staff Recommendation: 1) Approve Agreement with Harris & Associates, Inc. for Inclusionary Housing Program Nexus Study and In-Lieu Fee, and authorize the City Manager to execute the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2023-4171 amending the Fiscal Year 2022/23 Budget to fully fund the Agreement and associated expenses. (ROLL CALL VOTE REQUIRED) E. Consider Award of One-Year Agreement to Durham School Services L.P., for Bus Excursions and Charter Bus Transit Services; and Consider Resolution Establishing the 2023 Summer Beach Bus Program. Staff Recommendation: 1) Authorize award of one-year Agreement to Durham School Services, L.P., in an amount not-to-exceed $35,355; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2023-4172, establishing fares for the 2023 Summer Beach Bus program. (ROLL CALL VOTE REQUIRED) 468 Minutes of the City Council/Successor Agency Moorpark, California Page 8 April 19, 2023 F. Consider Opioid Settlement Funds and Authorize the City Manager to Participate in the New National Opioid Settlements with Teva, Allergan, CVS, Walgreens, and Walmart. Staff Recommendation: Authorize the City Manager to participate in the new National Opioid Settlement with Teva, Allergan, CVS, Walgreens, and Walmart. G. Consider Award of Agreement for Professional Services to Nobel Systems, Inc., for GIS and Geoviewer Online and Public Viewer Hosting Services. Staff Recommendation: Authorize the City Manager to waive informal bidding process as this service can be competently and cost-effectively performed by Nobel based on staff’s prior experience in our current contract with Nobel; and approve the Agreement for GIS Services between the City of Moorpark and Nobel Systems, subject to final language approval by the City Manager. 11. ORDINANCES: None. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of Items 12.A, 12.B, and 12.C. on the agenda. The time was 7:29 p.m. A. CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Agency Designated Representatives: Troy Brown, City Manager and PJ Gagajena, Assistant City Manager Represented Employee Organization: Service Employees International Union, AFL-CIO, CLC, Local 721 B. CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Agency Designated Representatives: PJ Gagajena, Assistant City Manager and Kevin Ennis, City Attorney Unrepresented Employee: Troy Brown, City Manager C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Paragraph (1) of Subdivision (b) of Government Code Section 54957) City Attorney Evaluation Present in closed session were Councilmembers Castro, Delgado, Groff, Means, and Mayor Enegren; Troy Brown, City Manager; Kevin Ennis, City Attorney; and PJ Gagajena, Assistant City Manager; Mr. Brown left closed session at 8:33 p.m., and Mr. Gagajena left closed session at 9:25 p.m. 469 Minutes of the City Council/Successor Agency Moorpark, California Page 9 April 19, 2023 The Council reconvened into open session at 9:46 p.m. Mr. Brown stated Items 12.A, 12.B, and 12.C. were discussed and there was no action to report. 13.ADJOURNMENT: Mayor Enegren adjourned the meeting at 9:46 p.m. Chris R. Enegren, Mayor ATTEST: Ky Spangler, City Clerk 470