HomeMy WebLinkAboutAGENDA REPORT 2023 0517 CCSA REG ITEM 10FCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of May 17, 2023
ACTION APPROVED STAFF
RECOMMENDATION.
BY A. Hurtado.
F. Consider Amendment No. 2 to Agreement with SVA Architects, Inc. for Additional
Architectural Design Services for Tenant Improvements at 323 Science Drive. Staff
Recommendation: Approve Amendment No. 2 to the agreement with SVA
Architects Inc., for additional Architectural Design Services related to various plan
revisions in the amount of $22,150, and authorize the City Manager to execute the
Amendment, subject to final language approval of the City Manager. (Staff:
Jessica Sandifer, Community Services Manager)
Item: 10.F.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Community Services Manager
DATE: 05/17/2023 Regular Meeting
SUBJECT: Consider Amendment No. 2 to Agreement with SVA Architects, Inc. for
Additional Architectural Design Services for Tenant Improvements at
323 Science Drive
BACKGROUND
In October 2021, the City Council authorized the purchase of 323 Science Drive as the
location for a new City Hall. Escrow closed in February 2022, and on February 16, 2022,
the City Council approved an Agreement with SVA Architects, Inc. (SVA) for Architectural
Design Services for the Tenant Improvements. In September 2022, SVA’s Agreement
was amended to add additional work scope related to more in-depth design assistance
for the Audio/Visual and Broadcast Production systems for the City Council chambers
and conference rooms.
DISCUSSION
SVA has been working diligently on the design development for the new City Hall project.
As the project has moved forward there were several items that were either not included
in the original work scope, were discovered during the course of design or needed to be
modified several times to provide savings on the project through value engineering.
These items include the design of the emergency generator, addition of skylights for
interior windowless offices, revisions to restroom finishes and IT server room roof/floor
assembly to provide appropriate fire protection rating, revision to flagpole locations,
addition of mold remediation and repair work, and revisions to the Parks and Recreation
office suite to provide an additional office space due to a recently enacted Departmental
reorganization. An amendment to the agreement is needed to include these services
within the contract scope. The cost of the additional services is $22,150.
Item: 10.F.
485
Honorable City Council
05/17/2023 Regular Meeting
Page 2
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required.
FISCAL IMPACT
As stated, the cost of the additional services is $22,150. There are sufficient funds within
the capital improvement project budget (C0070) to fund these additional services. No
budget amendment is needed.
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council Economic Development Strategy, Goal 3,
Objective 3.12: “Identify and transition to temporary City Hall location.”
STAFF RECOMMENDATION
Approve Amendment No. 2 to the agreement with SVA Architects Inc., for additional
Architectural Design Services related to various plan revisions in the amount of $22,150,
and authorize the City Manager to execute the Amendment, subject to final language
approval of the City Manager.
Attachment: Amendment No.2 to Agreement with SVA Architects Inc.
486
ATTACHMENT
AMENDMENT NO. 2
TO DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND SVA ARCHITECTS, INC.
FOR ARCHITECTURAL SERVICES FOR NEW CITY HALL TENANT IMPROVEMENTS
This Amendment No. 2 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and SVA Architects, Inc., a corporation (“Contractor”), for
architectural services (“Agreement”), is made and entered into on
______________________________.
RECITALS
WHEREAS, on February 18, 2022 the City and Contractor entered into an
Agreement to have the Contractor provide architectural services; and
WHEREAS, on September 28, 2022, the City and Contractor amended the
Agreement to increase the compensation to be performed by Contractor to three hundred
thirty-seven thousand six hundred thirty-five dollars; and
WHEREAS, the City and Contractor now desire to amend the Agreement to
increase the compensation for services to be performed by Contractor from three hundred
thirty-seven thousand six hundred thirty-five dollars ($337,635), which includes a
contingency of twenty-seven thousand four hundred thirty dollars ($27,430), by a value
of twenty-two thousand one hundred fifty dollars ($22,150), for a total contract value of
three hundred fifty-nine thousand seven hundred eighty-five dollars ($359,785) and
document said agreement to amend by jointly approving Amendment No. 2 to the
Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I.Section 1, TERM, is amended by replacing this section in its entirety as follows:
“The term of this Agreement shall be from the date of execution to
completion of the work identified in the Scope of Services and in
conformance with Exhibit C, Exhibit E, and Exhibit F unless this Agreement
is terminated or suspended pursuant to this Agreement.”
II.Section 2, SCOPE OF SERVICES, is amended by replacing this section in its
entirety as follows:
“City does hereby retain Consultant, as an independent contractor,
in a contractual capacity to provide architectural services, as set forth in
Exhibit C, Exhibit E, and Exhibit F. In the event there is a conflict between
the provisions of Exhibit C, Exhibit E, Exhibit F, and this Agreement, the
language contained in this Agreement shall take precedence.
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Amendment No. 2 to Agreement between City of Moorpark and SVA Architects, Inc. Page 2
Consultant shall perform the tasks described and set forth in
Exhibit C, Exhibit E, and Exhibit F.
Compensation for the services to be performed by Consultant shall
be in accordance with Exhibit D, Exhibit E, and Exhibit F. Compensation
shall not exceed the rates or total contract value three hundred fifty-nine
thousand seven hundred eighty-five dollars ($359,785), which includes a
contingency of twenty-seven thousand four hundred thirty dollars ($27,430),
without a written Amendment to the Agreement executed by both parties.
Payment by City to Consultant shall be in accordance with the provisions of
this Agreement.”
III.Section 5, PAYMENT, is amended by replacing the second paragraph as follows:
“The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit
C, Exhibit D, Exhibit E, and Exhibit F based upon actual time spent on the
above tasks. This amount shall not exceed three hundred fifty-nine
thousand seven hundred eighty-five dollars ($359,785), which includes a
contingency of twenty-seven thousand four hundred thirty dollars ($27,430),
for the total term of the Agreement unless additional payment is approved
as provided in this Agreement.”
IV.Remaining Provisions:
Except as revised by this Amendment No. 2, all of the provisions of the Agreement
shall remain in full force and effect.
In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK SVA ARCHITECTS, INC.
_______________________________ _______________________________
Troy Brown
City Manager
Robert M. Simons
Partner & President
Attest:
_______________________________
Ky Spangler
City Clerk
488
C L I E N T A M E N D M E N T N O . 2
Architect: SVA Architects, Inc. (“Architect”)
6 Hutton Centre Drive, Suite 1150
Santa Ana, CA 92707
Client: City of Moorpark (“Client”)
799 Moorpark Avenue
Moorpark, CA 93021
Architect Contact: Doug Brown Client Contact: Jessica Sandifer
Agreement Date: February 18, 2022 (“Agreement”) Amendment Date: April 20, 2023
Project Name: Architectural Services for New City Hall
Tenant Improvements (“Project”)
Description: Additional Services:
Job No: 2022-40110.803 Client Ref: Agreement No. 2022-032
A. Scope of Services
SVA and its Consultant/s shall provide the following services in accordance with the terms and conditions of the Agreement:
1. Generator: Owner added scope: Not in RFP.
a. Time to develop plans and detailing for generator CMU wall enclosure, pad, gates, and associated site and building plans.
Detailing associated with generator including revisions to main electrical room service entrance and revisions to accommodate
added improved egress; coordination with county air quality agency: $5,550
2. Add tube type skylights, owner added scope: Detailing and specification: $1,000
3. Revise restroom finishes after being substantially complete with design for patch back/repair method: $2,000
4. Revise flagpole location based on owner provided survey (survey provided at ~75% construction documents): $1,500
5. Delete detailing, revise notes and callouts, for fire protected roof/floor assembly for IT server room: $1,500
6. Provide revisions and/or additional detailing and specifications for mold remediation/repair: $3,000
7. Revise Parks and Recreation office suite per owner request at 98% CDs Level Completion.
a. SVA: re-space plan, revise walls, doors, ceilings, finish plan, coordinate with furniture. $3,200
b. IMEG: Mechanical, Electrical, and Data plan revisions for revied area: $4,400
Line 7 Total: $7,600
B. Compensation
Architect will be compensated for the additional services delineated herein in accordance with the terms and conditions of the Agreement on a
fixed fee basis in the amount of Twenty-Two Thousand One Hundred Fifty Dollars ($22,150.00).
Reimbursable expenses of Architect will be invoiced in accordance with the terms and conditions of the Agreement and are not included in the
above-stated compensation.
(SIGNATURES ON FOLOWING PAGE)
EXHIBIT F
489
City of Moorpark
Amendment No. 2
Architectural Services for New City Hall Tenant Improvements
SVA Project No. 2022-40110.803
April 20, 2023
Page 2 of 2
It is expressly understood that the requirements of Cal. Business and Professions Code § 5536.22 requiring mutual written agreement by the parties prior to proceeding
with the work are met by this Amendment. In the event that contract negotiations are pending at the time this Amendment is executed, the parties understand and
agree that upon execution of such final agreement, that all work performed under this Amendment will be governed by the terms and conditions thereof. In the event
that an agreement has been executed by the parties at the time of this Amendment, it is understood that this Amendment amends the Agreement only as delineated
herein, all other terms of the Agreement shall remain the same. Architect will not proceed with work until this form is executed and returned. The undersigned
represents and warrants that he/she has the authority to bind the entity for which he/she is executing this Amendment.
Approved and Accepted: Approved and Accepted:
Architect: SVA Architects, Inc. Client: City of Moorpark
Signature: Signature:
Printed Name: Robert M. Simons, AIA
License No. C18301 Printed Name:
Title: President and Partner Title:
Date: April 4, 2023 Date:
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