HomeMy WebLinkAboutAGENDA REPORT 2023 0607 CCSA REG ITEM 10DCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of June 7, 2023
ACTION APPROVED STAFF
RECOMMENDATIONS.
BY A. Hurtado.
D. Consider Amendment No. 5 to Agreement with Yunex LLC for Street Light
Maintenance Services, Extending the Agreement to June 30, 2024, and Increasing
the Not-to-Exceed Amount by $50,000; and Consider Waiver of City Purchasing
Procedure Pursuant to Moorpark Municipal Code Section 3.04.120. Staff
Recommendation: 1) Authorize staff to waive the purchasing procedures set forth
in Section 3.04.120 of the Moorpark Municipal Code; and 2) Approve Amendment
No. 5 with Yunex LLC, extending the Agreement to June 30, 2024, and increasing
the not-to-exceed amount from $200,000 to $250,000, subject to final language
approval by the City Manager. (Staff: Daniel Kim, City Engineer/Public Works
Director)
Item: 10.D.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Daniel Kim, City Engineer/Public Works Director
DATE: 06/07/2023 Regular Meeting
SUBJECT: Consider Amendment No. 5 to Agreement with Yunex LLC for Street
Light Maintenance Services, Extending the Agreement to June 30,
2024, and Increasing the Not-to-Exceed Amount by $50,000; and
Consider Waiver of City Purchasing Procedure Pursuant to Moorpark
Municipal Code Section 3.04.120
BACKGROUND AND DISCUSSION
On July 16, 2019, the City executed an Agreement with Siemens Mobility, Inc. (now
Yunex LLC) for the maintenance of the recently acquired citywide street lights from
Southern California Edison. The original Agreement was for a one-year term, expiring
on June 30, 2020, and included provisions for two (2) one-year renewal options.
Amendments No. 1 and No. 2 were subsequently executed to extend the Agreement to
June 30, 2021, and June 30, 2022, respectively. Amendment No. 3 was executed to
formalize the name change from Siemens Mobility, Inc. to Yunex LLC (Yunex).
On June 20, 2022, the City executed Amendment No. 4 to the Agreement, extending
street light maintenance services through June 30, 2023. Amendment No. 4, and the
preceding Amendments and Agreement, include provisions for cost of services to not
exceed $50,000 for each term or Fiscal Year. Amendment No. 4 increased the
Agreement’s total not-to-exceed amount to $200,000 ($50,000 per term for four terms).
The Yunex Agreement does not include additional built-in extensions; however, staff is
requesting that City Council consider Amendment No. 5 to extend the Agreement for
another year to June 30, 2024. This extension for street light maintenance services will
also increase the Agreement’s not-to-exceed amount by an additional $50,000 for a
total not-to-exceed amount of $250,000. Yunex has performed street light maintenance
services for the City from the beginning of the acquisition process and turnover from
Southern California Edison and the recent street light LED retrofit and conversion.
Based on Yunex’s knowledge of the City’s street lights and citywide inventory of street
light assets, staff recommends that the City Council waive the informal bidding process
and continue Yunex’s service for an additional year.
Item: 10.D.
217
Honorable City Council
06/07/2023 Regular Meeting
Page 2
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no environmental review is required.
FISCAL IMPACT
Street light maintenance services are funded by the Citywide Lighting and Landscaping
Fund (2300). The recommended budget for Fiscal Year 2023/24 will appropriate
expense line 2300-312-P0006-51210 in the amount of $50,000. Exhibit F of
Amendment No. 5 documents a 5 percent (5%) service rate increase for Fiscal Year
2023/24. Based on historical costs, the recommended budget will be sufficient, and no
additional appropriation is required.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
1. Authorize staff to waive the purchasing procedures set forth in Section 3.04.120
of the Moorpark Municipal Code; and
2. Approve Amendment No. 5 with Yunex LLC, extending the Agreement to
June 30, 2024, and increasing the not-to-exceed amount from $200,000 to
$250,000, subject to final language approval by the City Manager.
Attachment: Draft Amendment No. 5 with Yunex LLC for Street Light Maintenance Services
218
ATTACHMENT
AMENDMENT NO. 5
AGREEMENT FOR STREET LIGHT MAINTENANCE SERVICES
This Amendment No. 5 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Yunex LLC, a limited liability company (“Contractor”),
for street light maintenance services (“Agreement”), is made and entered into on
___________________________.
RECITALS
WHEREAS, on July 16, 2019, the City and Contractor entered into an Agreement
to have the Contractor provide street light maintenance services; and
WHEREAS, on June 12, 2020, the City and Contractor executed Amendment
No. 1 to the Agreement, extending the term of the Agreement from June 30, 2020, to
June 30, 2021, and increased the compensation for services to be performed by
Contractor from Fifty Thousand Dollars ($50,000.00) to One Hundred Thousand Dollars
($100,000.00); and
WHEREAS, on June 30, 2021, the City and Contractor executed Amendment
No. 2 to the Agreement, extending the term of the Agreement from June 30, 2021, to
June 30, 2022, and increased the compensation for services to be performed by
Contractor from One Hundred Thousand Dollars ($100,000.00) to One Hundred Fifty
Thousand Dollars ($150,000.00); and
WHEREAS, January 26, 2022, the City and Contractor executed Amendment
No. 3 to the Agreement, changing Contractor’s name from Siemens Mobility, Inc. to
Yunex LLC; and
WHEREAS, on June 20, 2022, the City and Contractor executed Amendment
No. 4 to the Agreement, extending the term of the Agreement from June 20, 2022, to
June 30, 2023, and increased the compensation for services to be performed by
Contractor from One Hundred Fifty Thousand Dollars ($150,000.00) to Two Hundred
Thousand Dollars ($200,000.00); and
WHEREAS, the City and Contractor now desire to amend the Agreement for an
additional period; and
WHEREAS, Contractor has submitted revised pricing, dated May 2, 2023
(Exhibit G); and
WHEREAS, the City and Contractor now desire to amend the Agreement to
increase the compensation for services to be performed by Contractor from Two
Hundred Thousand Dollars ($200,000.00) by a value of Fifty Thousand Dollars
($50,000.00) for a total contract value of Two Hundred Fifty Thousand Dollars
($250,000.00), and document said agreement to amend by jointly approving
Amendment No. 5 to the Agreement; and
219
Amendment No. 5 to Agreement between City of Moorpark and Yunex LLC. Page 2
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 1, TERM, is amended by replacing this section in its entirety as follows:
“The term of this Agreement shall be from the date of execution to
June 30, 2024.”
II. Section 2, SCOPE OF SERVICES, is amended by replacing paragraph three (3)
of the section in its entirety as follows:
“Compensation for the services to be performed by Contractor shall
be in accordance with Exhibit C, Exhibit D, Exhibit F, and Exhibit G.
Compensation shall not exceed the rates or total contract value of Two
Hundred Fifty Thousand Dollars ($250,000.00) as stated in Exhibit C,
Exhibit D, Exhibit F, and Exhibit G, without a written amendment to the
Agreement executed by both parties. Payment by City to Contractor shall
be in accordance with the provisions of this Agreement.”
III. Section 5, PAYMENT, is amended by replacing paragraphs two (2) and three (3)
of the section in their entirety as follows:
“The City agrees to pay Contractor monthly, in accordance with the
payment rates and terms and schedule of payment as set forth in Exhibit
C, Exhibit D, Exhibit F, and Exhibit G, based upon actual time spent on the
above tasks. This amount shall not exceed Two Hundred Fifty Thousand
Dollars ($250,000.00) for the total term of the Agreement unless additional
payment is approved as provided in this Agreement.
Contractor shall not be compensated for any services rendered in
connection with its performance of this Agreement, unless such additional
services and compensation are authorized, in advance, in a written
amendment to the agreement executed by both parties.”
IV. Remaining Provisions:
Except as revised by this Amendment No. 5, all the provisions of the Agreement
shall remain in full force and effect.
220
Amendment No. 5 to Agreement between City of Moorpark and Yunex LLC. Page 3
In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK YUNEX LLC.
_______________________________ __________________________________
Troy Brown, City Manager Michael Hutchens, Western Operations
Manager
Attest:
_______________________________
__________________________________
Ky Spangler, City Clerk Joshua Ferras, Project Manager
221
Page 1 of 1
Yunex LLC
1026 E. Lacy Ave
Anaheim, CA 92805
714.284.0206
714.284.1150 Fax
https://yunextraffic.com
May 2, 2023
Daniel Kim
City Engineer/Public Works Director
City of Moorpark
799 Moorpark Ave
Moorpark, CA 93021
Subject: FY2023/2024 Streetlight Maintenance Contract Extension
Dear Mr. Kim,
This letter shall serve as our official request for a contract rate increase of 5% pursuant to the Consumer
Price Index for the Los Angeles/Long Beach/Anaheim area. A copy of the report is attached for reference.
With this increase, Yunex LLC will continue providing Traffic Signal maintenance services as per the terms
and conditions of the existing agreement (“Agreement between the City of Moorpark and Siemens Mobility,
Inc. for Streetlight Maintenance Services” Dated July 19th, 2019) between Yunex LLC and the City of
Moorpark for an additional year (July 1st 2023 to June 30th 2024). An updated rate sheet is also attached for
your reference.
We feel we have completed another successful and mutually beneficial year with the City of Moorpark. We
thank you for your business and we are looking forward to continuing servicing your needs. Please feel free
to contact me if you have any questions or concerns.
Sincerely,
Yunex LLC
Joshua Ferras
Joshua Ferras
Project Manager
EXHIBIT G
222
Pricing
UNITS COST TOTAL
PER FIXTURE/MO $0.89 $2,160.36
PER FIXTURE/MO $1.74 TBD
LUMP SUM/MO $0.00 $0.00
PER FIXTURE $118.31
LUMP SUM/QTRLY $895.77 $3,583.06
Hourly Rate - Normal $132.96
Hourly Rate - Normal $140.85
Hourly Rate - Normal $111.55
Hourly Rate - Overtime $169.02
Hourly Rate - Overtime $180.27
Hourly Rate - Overtime $158.88
Hourly Rate - Premium Time $205.07
Hourly Rate - Premium Time $219.71
Hourly Rate - Premium Time $159.92
DESCRIPTION UNITS TOTAL
Hourly Rate $28.17
Hourly Rate $33.80
Hourly Rate $61.97
DESCRIPTION
Percent Mark-Up over Suppliers Invoice
Material Mark-Up
15%
%
Quarterly Streetlight Operation Review (night check)
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Streetlight Maintenance Worker
Foreman
Laborer
OPERATIONS AND MAINTENANCE
DESCRIPTION
Routine Maintenance (LED)
Call center
Install House Side Shields (material & labor)
Routine Maintenance (HPS)
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Streetlight Maintenance Worker
Foreman
Laborer
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Streetlight Maintenance Worker
Foreman
Laborer
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Service Truck
Bucket Truck
Crane Truck
Additional Pricing
223
Western Information Office
News Release Information
23-38-SAN
Thursday, January 12, 2023
Contacts
Technical information:
(415) 625-2270
BLSinfoSF@bls.gov
www.bls.gov/regions/west
Media contact:
(415) 625-2270
Related Links
CPI historical databases
Bureau of Labor Statistics Geographic Information Western News Release
Consumer Price Index, Los Angeles area — December 2022
Area prices were down 0.6 percent over the past month, up 4.9 percent from a year ago
Prices in the Los Angeles area, as measured by the Consumer Price Index for All Urban Consumers (CPI-U), declined 0.6 percent
in December, the U.S. Bureau of Labor Statistics reported today. (See table A.) Regional Commissioner Chris Rosenlund noted that
the December decrease was influenced by lower prices for gasoline. (Data in this report are not seasonally adjusted. Accordingly,
month-to-month changes may reflect seasonal influences.)
Over the last 12 months, the CPI-U advanced 4.9 percent. (See chart 1 and table A.) Food prices advanced 7.4 percent, and
energy prices advanced 4.5 percent. The index for all items less food and energy advanced 4.5 percent over the year. (See table
1.)
View Chart Data
Food
Food prices were unchanged for the month of December. (See table 1.) Prices for food at home declined 0.8 percent, with lower prices in five of the six grocery categories.
Prices for food away from home increased 1.1 percent for the same period.
Over the year, food prices advanced 7.4 percent. Prices for food at home advanced 8.8 percent since a year ago. Price increases across food at home expenditure categories
ranged from 2.8 percent for meats, poultry, fish, and eggs to 18.4 percent for cereals and bakery products. Prices for food away from home increased 5.7 percent.
Energy
The energy index decreased 6.4 percent over the month. The decrease was mainly due to lower prices for gasoline (-14.4 percent). Prices for natural gas service advanced 18.3
percent, and prices for electricity advanced 1.2 percent for the same period.
Energy prices advanced 4.5 percent over the year, largely due to higher prices for natural gas service (26.7 percent). Prices paid for electricity advanced 8.6 percent, but prices
for gasoline decreased 2.3 percent during the past year.
All items less food and energy
The index for all items less food and energy decreased 0.2 percent in December. Lower prices for new and used motor vehicles (-3.4 percent) and medical care (-0.8 percent)
were partially offset by higher prices for shelter (0.6 percent).
Over the year, the index for all items less food and energy advanced 4.5 percent. Components contributing to the increase included medical care (5.6 percent) and shelter (5.4
percent). Partly offsetting the increases was a price decrease in used cars and trucks (-7.5 percent).
Table A. Los Angeles-Long Beach-Anaheim, CA, CPI-U 1-month and 12-month percent changes, all items index, not seasonally adjusted
Month
2018 2019 2020 2021 2022
1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month
January 0.8 3.5 0.7 3.2 0.8 3.1 0.2 0.9 1.1 7.5
February 0.7 3.6 0.1 2.5 0.3 3.4 0.4 1.0 0.3 7.4
March 0.4 3.8 0.6 2.7 0.7 1.9 0.5 2.2 1.5 8.5
April 0.4 4.0 1.0 3.3 -0.3 0.7 1.1 3.6 0.5 7.9
May 0.4 4.1 0.2 3.1 0.4 0.9 0.6 3.9 0.8 8.0
June -0.2 4.0 0.0 3.3 0.5 1.4 0.6 4.0 1.1 8.6
July 0.2 3.9 0.1 3.3 0.6 1.9 0.6 3.9 -0.2 7.7
U.S. BUREAU OF LABOR STATISTICS
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Month
2018 2019 2020 2021 2022
1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month
August 0.2 3.9 0.0 3.0 0.1 2.0 0.2 4.0 0.1 7.6
September 0.5 3.9 0.5 3.0 -0.3 1.2 0.3 4.6 0.5 7.8
October 0.5 4.1 0.7 3.2 0.2 0.7 0.9 5.4 0.6 7.5
November -0.3 3.6 -0.3 3.2 0.1 1.0 0.6 6.0 -0.8 6.0
December -0.3 3.2 -0.6 3.0 -0.2 1.5 0.4 6.6 -0.6 4.9
The January 2023 Consumer Price Index for the Los Angeles area is scheduled to be released on February 14, 2023.
Technical Note
The Consumer Price Index (CPI) is a measures of the average change in prices over time in a fixed market basket of goods and services. The Bureau of Labor Statistics
publishes CPIs for two population groups: (1) a CPI for All Urban Consumers (CPI-U) which covers approximately 93 percent of the total U.S. population and (2) a CPI for Urban
Wage Earners and Clerical Workers (CPI-W) which covers approximately 29 percent of the total U.S. population. The CPI-U includes, in addition to wage earners and clerical
workers, groups such as professional, managerial, and technical workers, the self-employed, short-term workers, the unemployed, and retirees and others not in the labor force.
The CPI is based on prices of food, clothing, shelter, and fuels, transportation fares, charges for doctors' and dentists' services, drugs, and the other goods and services that
people buy for day-to-day living. Each month, prices are collected in 75 urban areas across the country from about 6,000 housing units and approximately 22,000 retail
establishments—department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments. All taxes directly associated with the purchase
and use of items are included in the index.
The index measures price changes from a designated reference date; for most of the CPI-U the reference base is 1982-84 equals 100. An increase of 7 percent from the
reference base, for example, is shown as 107.000. Alternatively, that relationship can also be expressed as the price of a base period market basket of goods and services rising
from $100 to $107. For further details see the CPI home page on the Internet at www.bls.gov/cpi and the CPI section of the BLS Handbook of Methods available on the internet
at www.bls.gov/opub/hom/cpi/.
In calculating the index, price changes for the various items in each location are averaged together with weights that represent their importance in the spending of the
appropriate population group. Local data are then combined to obtain a U.S. city average. Because the sample size of a local area is smaller, the local area index is subject to
substantially more sampling and other measurement error than the national index. In addition, local indexes are not adjusted for seasonal influences. As a result, local area
indexes show greater volatility than the national index, although their long-term trends are quite similar. NOTE: Area indexes do not measure differences in the level of
prices between cities; they only measure the average change in prices for each area since the base period.
The Los Angeles-Long Beach-Anaheim, CA metropolitan area includes Los Angeles and Orange Counties in California.
Information in this release will be made available to sensory impaired individuals upon request. Voice phone: 202-691-5200; Telecommunications Relay Service: 7-1-1.
Table 1. Consumer Price Index for All Urban Consumers (CPI-U): Indexes and percent changes for selected periods
Los Angeles-Long Beach-Anaheim (1982-84=100 unless otherwise noted)
Item and Group
Indexes Percent change from-
Historical
data
Oct.
2022
Nov.
2022
Dec.
2022
Dec.
2021
Oct.
2022
Nov.
2022
Expenditure category
All items 317.014 314.633 312.601 4.9 -1.4 -0.6
All items (1967=100)936.600 929.565 923.563 ---
Food and beverages 320.025 321.688 321.802 7.2 0.6 0.0
Food 321.612 323.398 323.511 7.4 0.6 0.0
Food at home 312.279 314.224 311.773 8.8 -0.2 -0.8
Cereals and bakery products 343.234 344.102 343.326 18.4 0.0 -0.2
Meats, poultry, fish, and eggs 337.257 339.024 334.607 2.8 -0.8 -1.3
Dairy and related products 298.565 303.489 304.564 12.3 2.0 0.4
Fruits and vegetables 413.551 421.967 415.162 5.3 0.4 -1.6
Nonalcoholic beverages and beverage materials(1)304.976 299.922 296.778 6.1 -2.7 -1.0
Other food at home 245.990 247.071 246.420 12.8 0.2 -0.3
Food away from home 325.274 326.801 330.302 5.7 1.5 1.1
Alcoholic beverages 277.382 277.220 277.343 4.3 0.0 0.0
Housing 355.306 355.064 357.653 5.5 0.7 0.7
Shelter 404.703 405.616 407.918 5.4 0.8 0.6
Footnotes
(1) Indexes on a December 1977=100 base.
(2) This index series was calculated using a Laspeyres estimator. All other item stratum index series were calculated using a geometric means estimator.
(3) Indexes on a December 1982=100 base.
(4) Special index based on a substantially smaller sample.
(5) Indexes on a December 1993=100 base.
(6) Indexes on a December 1997=100 base.
- Data not available
NOTE: Index applies to a month as a whole, not to any specific date.
225
Item and Group
Indexes Percent change from-
Historical
data
Oct.
2022
Nov.
2022
Dec.
2022
Dec.
2021
Oct.
2022
Nov.
2022
Rent of primary residence(2)427.667 429.249 431.608 5.2 0.9 0.5
Owners' equiv. rent of residences(2)(3)420.304 421.876 423.324 5.7 0.7 0.3
Owners' equiv. rent of primary residence(1)(2)420.280 421.851 423.299 5.7 0.7 0.3
Fuels and utilities 445.079 436.738 455.633 11.1 2.4 4.3
Household energy 400.078 389.913 412.764 13.7 3.2 5.9
Energy services(2)397.756 387.559 410.989 13.8 3.3 6.0
Electricity(2)447.621 447.558 453.041 8.6 1.2 1.2
Utility (piped) gas service(2)345.765 316.411 374.276 26.7 8.2 18.3
Household furnishings and operations 132.504 130.864 129.346 1.0 -2.4 -1.2
Apparel 118.557 116.665 115.256 3.8 -2.8 -1.2
Transportation 279.793 266.703 252.037 2.8 -9.9 -5.5
Private transportation 281.868 268.435 253.882 2.2 -9.9 -5.4
New and used motor vehicles(4)115.380 113.075 109.260 4.3 -5.3 -3.4
New vehicles(1)195.817 195.026 193.987 3.3 -0.9 -0.5
Used cars and trucks(1)378.884 368.799 360.256 -7.5 -4.9 -2.3
Motor fuel 456.213 403.171 345.571 -1.9 -24.3 -14.3
Gasoline (all types)445.375 392.951 336.196 -2.3 -24.5 -14.4
Gasoline, unleaded regular(4)447.050 394.136 336.482 -2.5 -24.7 -14.6
Gasoline, unleaded midgrade(4)(5)424.768 375.045 322.786 -2.0 -24.0 -13.9
Gasoline, unleaded premium(4)423.341 374.691 323.438 -1.7 -23.6 -13.7
Medical care 553.630 553.054 548.472 5.6 -0.9 -0.8
Recreation(6)120.946 120.381 120.139 5.9 -0.7 -0.2
Education and communication(6)155.490 155.897 155.475 0.7 0.0 -0.3
Tuition, other school fees, and child care(1)2,183.793 2,183.845 2,183.845 5.0 0.0 0.0
Other goods and services 490.726 492.348 484.586 0.8 -1.3 -1.6
Commodity and service group
All items 317.014 314.633 312.601 4.9 -1.4 -0.6
Commodities 221.871 217.911 212.695 3.7 -4.1 -2.4
Commodities less food & beverages 170.620 164.649 157.607 1.0 -7.6 -4.3
Nondurables less food & beverages 243.757 230.806 216.237 1.8 -11.3 -6.3
Durables 104.390 103.325 101.657 0.0 -2.6 -1.6
Services 400.614 399.790 400.839 5.6 0.1 0.3
Special aggregate indexes
All items less medical care 306.582 304.139 302.215 4.9 -1.4 -0.6
All items less shelter 278.261 274.389 270.398 4.6 -2.8 -1.5
Commodities less food 175.659 169.762 162.816 1.1 -7.3 -4.1
Nondurables 283.446 277.695 270.350 5.0 -4.6 -2.6
Nondurables less food 248.961 236.644 222.808 2.0 -10.5 -5.8
Services less rent of shelter(3)405.670 402.134 401.295 5.8 -1.1 -0.2
Services less medical care services 386.008 385.294 386.537 5.5 0.1 0.3
Energy 436.228 400.142 374.597 4.5 -14.1 -6.4
All items less energy 311.908 311.543 310.916 5.0 -0.3 -0.2
All items less food and energy 310.310 309.578 308.824 4.5 -0.5 -0.2
Footnotes
(1) Indexes on a December 1977=100 base.
(2) This index series was calculated using a Laspeyres estimator. All other item stratum index series were calculated using a geometric means estimator.
(3) Indexes on a December 1982=100 base.
(4) Special index based on a substantially smaller sample.
(5) Indexes on a December 1993=100 base.
(6) Indexes on a December 1997=100 base.
- Data not available
NOTE: Index applies to a month as a whole, not to any specific date.
Last Modified Date: Thursday, January 12, 2023
226
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94103-6715
Telephone:1-415-625-2270 www.bls.gov/regions/west Contact Western Region
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