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HomeMy WebLinkAboutAGENDA REPORT 2023 0607 CCSA REG ITEM 10KCITY OF MOORPARK, CALIFORNIA City Council Meeting of June 7, 2023 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. K. Consider Amendment No. 2 with Pipe Dreams Plumbing Company, Inc. for On- Call and Emergency Plumbing Services. Staff Recommendation: Approve Amendment No. 2 to Agreement with Pipe Dreams Plumbing Company, Inc. for a not-to-exceed amount of $50,000 for a total contractual not-to-exceed amount of $100,000 and authorize the City Manager to sign the Amendment. (Staff: Jessica Sandifer, Community Services Manager) Item: 10.K. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jessica Sandifer, Community Services Manager DATE: 06/07/2023 Regular Meeting SUBJECT: Consider Amendment No. 2 with Pipe Dreams Plumbing Company, Inc. for On-Call and Emergency Plumbing Services BACKGROUND AND DISCUSSION The City contracts with various licensed contractors to provide general maintenance and repair services at City-owned parks and facilities, including on-call plumbers to address urgent repairs to City facilities. An agreement was approved with Pipe Dreams Plumbing Company, Inc. (Pipe Dreams) in September 2020. The initial agreement was for a two- year term for a total of $30,000. The Agreement contained two additional one-year term extensions. The agreement was amended in May 2022 to add one additional year to the Agreement term. The current agreement ends in June 2023. Due to several plumbing emergencies and repairs over the last three years, staff has utilized the entire contract balance. With facilities that serve employees, renters, and provide programming, it’s important to maintain multiple plumbers on contract in order to keep water and sewer lines working. Staff has prepared an amendment with Pipe Dreams to add an additional $50,000 and extend the term to June 30, 2024. This contract balance should also carry us through the final contract extension, should it be extended. ENVIRONMENTAL DETERMINATION This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines. Therefore, no environmental review is required. FISCAL IMPACT Sufficient funding exists in the FY 2022/23 budget for general maintenance and repair services at City parks and facilities to fund these services. No appropriation is being requested. Item: 10.K. 282 Honorable City Council 06/07/2023 Regular Meeting Page 2 COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION Approve Amendment No. 2 to Agreement with Pipe Dreams Plumbing Company, Inc. for a not-to-exceed amount of $50,000 for a total contractual not-to-exceed amount of $100,000 and authorize the City Manager to sign the Amendment. Attachment: Amendment No. 2 to Agreement with Pipe Dreams Plumbing Company, Inc. 283 ATTACHMENT AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND PIPE DREAMS PLUMBING COMPANY, INC. FOR ON-CALL AND EMERGENCY PLUMBING MAINTENANCE AND REPAIR SERVICES This Amendment No. 2 to the Agreement between the City of Moorpark, a municipal corporation (“City”), and Pipe Dreams Plumbing Company, Inc., a corporation (“Contractor”), for on-call and emergency plumbing maintenance and repair services (“Agreement”), is made and entered into on ______________________________. RECITALS WHEREAS, on October 2, 2020, the City and Contractor entered into an Agreement to have the Contractor provide on-call and emergency plumbing a maintenance and repair services at various City facilities, parks, landscape maintenance districts and other City properties; and WHEREAS, on May 25, 2022, the City and Contractor amended the Agreement for another one-year term which expires June 30, 2023; and WHEREAS, the City and Contractor now desire to amend the Agreement for an additional period; and WHEREAS, the City and Contractor now desire to amend the Agreement to increase the compensation for services to be performed by Contractor from fifty thousand dollars ($50,000) by a value of fifty thousand dollars ($50,000) for a total contract value of one hundred thousand dollars ($100,000), and document said agreement to amend by jointly approving Amendment No. 2 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 1, TERM, is amended by replacing this section in its entirety as follows: “The term of this Agreement shall be from the date of execution and will expire on June 30, 2024, unless this Agreement is terminated or suspended pursuant to this Agreement. Upon the mutual consent of both parties, the term of this Agreement may be extended by a written amendment executed by both parties for one (1) additional one (1) year period.” II. Section 2, SCOPE OF SERVICES, is amended by replacing paragraph two in its entirety as follows: “Compensation for the services to be performed by Contractor shall be in accordance with Exhibit C. Compensation shall not exceed the rates or total contract value of one hundred thousand dollars ($100,000), without a written amendment to the Agreement executed by both parties. Payment by City to Contractor shall be in accordance with the provisions of this Agreement.” 284 Amendment No. 2 to Agreement between City of Moorpark and Pipe Dream Plumbing Company, Inc. Page 2 III. Section 5, PAYMENT, is amended by replacing paragraph two in its entirety as follows: “The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit C, based upon actual time spent on the above tasks. This amount shall not exceed one hundred thousand dollars ($100,000) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.” IV. Remaining Provisions: Except as revised by this Amendment No. 2, all of the provisions of the Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have caused this Amendment to be executed the day and year first above written. CITY OF MOORPARK PIPE DREAM PLUMBING COMPANY, INC. _______________________________ _______________________________ Troy Brown City Manager John Van Diepen President Attest: _______________________________ Ky Spangler City Clerk 285