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HomeMy WebLinkAboutAGENDA REPORT 2023 0607 CCSA REG ITEM 10LCITY OF MOORPARK, CALIFORNIA City Council Meeting of June 7, 2023 ACTION PULLED FROM AGENDA. BY A. Hurtado. L. Consider Amendment No. 3 with Hahn Contractors, Inc. for On-Call and Emergency General Maintenance and Repair Services. Staff Recommendation: Approve Amendment No. 3 to Agreement with Hahn Contractors, Inc. for a total contract not-to-exceed amount of $150,000 and authorize the City Manager to sign the Amendment. (Staff: Jessica Sandifer, Community Services Manager) Item: 10.L. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jessica Sandifer, Community Services Manager DATE: 06/07/2023 Regular Meeting SUBJECT: Consider Amendment No. 3 with Hahn Contractors, Inc. for On-Call and Emergency General Maintenance and Repair Services BACKGROUND AND DISCUSSION The City contracts with various licensed contractors to provide general maintenance and repair services at City-owned parks and facilities. This includes on-call general contractor services to address urgent repairs required at City facilities. In November 2020, an agreement was approved with Hahn Contractors, Inc. The initial term of the Agreement was set for two-years with a total contract value of $50,000. In September 2021, the agreement was amended include an additional $50,000 for the remaining term of the Agreement. The Agreement had two additional one-year extensions. One agreement extension was executed in July 2022 and the current agreement ends in June 2023. Due to their generally lower cost, and a large amount of maintenance projects in the Parks and Facilities in the last fiscal year, staff has utilized the entire contract balance. To ensure the continuity of having multiple licensed contractors from which quotes can be obtained for work, staff has prepared an amendment to the Agreement with Hahn Contractors, Inc. This amendment adds an additional $50,000 bringing the total not-to- exceed amount to $150,000 for this service and extends the term of the agreement to June 30, 2024. ENVIRONMENTAL DETERMINATION This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines. Therefore, no environmental review is required. FISCAL IMPACT Sufficient funding exists in the FY 2022/23 budget for general maintenance and repair services at City parks and facilities. No appropriation is being requested. Item: 10.L. 286 Honorable City Council 06/07/2023 Regular Meeting Page 2 COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION Approve Amendment No. 3 to Agreement with Hahn Contractors, Inc. for a total contract not-to-exceed amount of $150,000 and authorize the City Manager to sign the Amendment. Attachment: Amendment No. 3 287 AMENDMENT NO. 3 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND HAHN CONTRACTORS, INC. FOR ON-CALL AND EMERGENCY GENERAL MAINTENANCE AND REPAIR SERVICES This Amendment No. 3 to the Agreement between the City of Moorpark, a municipal corporation (“City”), and Hahn Contractors, Inc., a corporation (“Contractor”), for on-call and emergency general maintenance repair services (“Agreement”), is made and entered into on ______________________________. RECITALS WHEREAS, on February 16, 2021, the City and Contractor entered into an Agreement to have the Contractor provide on-call and emergency general maintenance and repair services at various City facilities, parks, landscape maintenance districts and other City properties; and WHEREAS, on September 28, 2021, the City and Contractor amended the Agreement to increase compensation for services to be performed by contractor from $50,000 to $100,000; and WHEREAS, on June 2, 2022, the City and Contractor amended the term of the Agreement for an additional year to expire June 30, 2023; and WHEREAS, the City and Contractor now desire to amend the Agreement for an additional period; and WHEREAS, the City and Contractor now desire to amend the Agreement to increase the compensation for services to be performed by Contractor from one hundred thousand dollars ($100,000) by a value of fifty thousand dollars ($50,000) for a total contract value of one hundred and fifty thousand dollars ($150,000), and document said agreement to amend by jointly approving Amendment No. 3 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 1, TERM, is amended by replacing this section in its entirety as follows: “The term of this Agreement shall be from the date of execution and will expire on June 30, 2024, unless this Agreement is terminated or suspended pursuant to this Agreement. Upon the mutual consent of both parties, the term of this Agreement may be extended by a written amendment executed by both parties for one (1) additional one (1) year period.” II. Section 2, SCOPE OF SERVICES, is amended by replacing paragraph two in its entirety as follows: “Compensation for the services to be performed by Contractor shall be in accordance with Exhibit C. Compensation shall not exceed the rates or total contract value of one hundred fifty thousand dollars ($150,000), without a written amendment to ATTACHMENT 288 Amendment No. 3 to Agreement between City of Moorpark and Hahn Contractors, Inc. Page 2 the agreement executed by both parties. Payment by City to Contractor shall be in accordance with the provisions of this Agreement.” III. Section 5, PAYMENT, is amended by replacing paragraph two in its entirety as follows: “The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit C, based upon actual time spent on the above tasks. This amount shall not exceed one hundred fifty thousand dollars ($150,000) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.” IV. Remaining Provisions: Except as revised by this Amendment No. 3, all of the provisions of the Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have caused this Amendment to be executed the day and year first above written. CITY OF MOORPARK HAHN CONTRACTORS, INC. _______________________________ _______________________________ Troy Brown City Manager Dave Hahn President Attest: _______________________________ Ky Spangler City Clerk 289